Shoreline Community College s2

Shoreline Community College Climate Task Force Summary-04/15/05 12:30 p.m. to 2:00 p.m.

Members present: Dorothy Cirelli (Facilitator),Paulette Graham (note taker), Holly Moore, Susan Hoyne, Jim James, Chris Melton, Susana Villamarin, Edith Nelson, Becky Collard, Tony Costa, Doepping, Steve Gibler, Peggy Lytle, Cindy Mix, Donna Myers, Donna Walther, Paul Duernberger, Bonnie Frunz, Christine Landon, Megan Ballock, Norm Rogers, Sean Keller, Jeanne Helke

Meeting was called to order by Dorothy Cirelli.

Dorothy announced that because of the workload required for this committee, John Backes has agreed to co-facilitate the task force.

A concern that was brought up was that if John would be an appropriate person- because of his responsibility to the president. And why the group was not part of the decision.

Holly clarified that this group is a task force not a committee. And the task of the group was to support teaching, learning, and the work environment. John ‘s responsibility to the task force is just to facilitate, just as Dorothy’s role.

Dorothy asked if anyone from the task force would be interested in stepping up to the responsibility of co-facilitating. No one expressed interest.

Dorothy asked to move on, so that we could establish plan and timeline.

Review minutes dated Friday April 8-05: The following corrections were recommended:

Under members present- Donna Myers name misspelled Under item 8- correct “Jim James to put it together” to read “to develop a process and questionnaire Add information about the discussion of working with a timeline. Paulette felt that a timeline could not be in place until the mission is clarified.

Adjustment to current agenda:

Christine would like to present a proposal to the climate task fore.

A member of the task force asked that the proposal not be limited to faculty.

Communications Tools Update:

Task force mailbox set up at [email protected]. Anyone can submit and review. Public Folder will take sometime and the Climate Task force is unknown to Web Site.

Dorothy asked the group “How will we respond?”

Judy Yu distributed the Climate Task Force web site, and indicated that it had not gone public yet. Future meetings and locations still need to be added. Information about the all-campus meetings is posted.

Susana requested that we add to the agenda “Information to add to the board”.

Dorothy asked the group what information is needed to prepare a plan. What will the plan need and how will we get to the plan? When we have a deadline of August 1, 05

Suggestions:

Thought: Gather information regarding campus climate- survey Classified, professional exempt to address how they feel Question: What will you do with the information? Thought: Everything should establish purposes and a connection to feed into Thought: Identify tools to measure across the campus. Then we can identify problems and which cannot be resolved

Facilitator: What questions are needed before timeline and what information can be shared with the group and the president?

Thought: Where to go to explore the information. A plan to climate task force and identify what they think the problem is or where it affects the climate and what happens Thought: Action plan-baseline feed into recommendations, action plans must also have accountability. Thought: Information from teachers/students but not enough from classified and professional/exempt Thought: only survey common, summarize and identify the direction Thought: ask all questions of all staff Thought: identify what the consensus were Thought: This will help identify things that are going right Thought: People have a different climate. It is important to identify what they are and we have a responsibility in regards to perception Thought: There are different climates for each constitute

Facilitator: End product- starts from back and what we get to-everyone comes back to the first. Suggestion there is a perception of problems with leadership. There is a large scale of dissatisfaction overall. Build information specific to improving setup a process to get back on track. We can do self-feedback

Thought: When we build a plan back timeline would be backwards. “I don’t believe it would solve problems but the problems would address the common issue. All current information is indicating that faculty has the concerns.

Thought: plan steps, break down information that everyone wants to gather, assets the info, create possible changes, disperse and then gather feedback to evaluate.

Thought I would like to piggy back on the idea.

Thought: 2 surveys? Thought: feedback could be posted on the web. ? Surveys interpersonal Thought: gather something to the board Thought: How Thought: The opportunity is given

Facilitator: What would be the timeline, how what kind of information do we want?

Thought: Maybe we could make an announcement at the all campus meting. That we are going to have an all campus survey and how it will be conducted. Thought: How long will take to submit and receive the results?

Jim James: There are only approximately six weeks left in the quarter. Not sure, the questions would need to be framed and it would also depend on the approach. Surveys are expensive a rough cost of $10,000.00

Questions could it be a pencil paper w/ bubbles. Answer: Not sure if capabilities of getting accurate information. Question: should we limit the number of questions? Question: how about no more than 5 questions? Question: Written?

Facilitator: All constituents point of view are included?

Thought: We should get on the questions-keep objective in mind Thought: Questions need to be raised Thought: groups need to be anonymity last feedback on internet was anonymous we will need to craft a message indicating that. Thought: Eight items less response? Thought If there is no consensus by the end of the meeting, could everyone send 2-3 questions to Dorothy? Thought: Not experience, could we hire a consultant Thought: Clarity- did we vote to do a survey Thought: just a general count Thought: email to task force Thought: send questions to the list serve Christine made a motion “those task forces conduct a survey” Sean seconded it 5 no, 13 yes, 2 abstain Facilitator: How do we conduct a survey?

Jim James- items to think about. Format not substance, how important, how the distribution, recommend refer to Noel Levitz

Thought: Simplicity of doing few questions Thought: Like simple more likely to get a response Thought: concerns- to hear voices of no Thought: agreed- no need to be formal Jim James it is impossible to do a scientific study- because of time

Could we hear why the five people expressed no to conducting the surveys? Thought: Against formal- but a basic Thought: small term Thought: wants a written Thought: Because they thought the survey is being more that five questions

The survey would be a feed back of a few questions, the task force took another vote and the results were 19-1.

Facilitator: How do we approach this?

Thought: go out to people to ask what kind of questions that we might ask. Thought: one on one question could be done and answers brought back.

Christine past out proposal.

Thought: If anyone ask questions make sure it is the same question to each person Thought: Ask five questions what they like and five things what I don’t like Thought put in on the web- and ask division chairs and department heads to encourage staff do respond. Thought: Could it go on a link Thought: remind them at the all campus meeting Thought: are we going to identify groups Thought: no Facilitator: when do we begin and deadline

Suggestion: Monday April 18 and limit the questions to three and end the following week Tuesday April 26th. Thought is it going to identify the constituents? Much conversation went on, meeting was forced to adjourn no agreement was made.

***On April 18th an online vote was cast to provide an optional choice for staff to identify their employment status