Penllyn Community Council _________________________________________________________ Clerk to the Council Mr AD Williams 13 Wye Close, Barry, Vale of Glamorgan. CF62 7TF Phone 07813 318085 Email – [email protected] ___________________________________________________________________ Minutes of an Ordinary Meeting of Penllyn Community Council held at Llansannor Community Hall, City at 7.00 p.m. on Monday 2nd September 2019 Present – Councillors D. Fardo (Penllyn) Chair, D.R. Austin (Penllyn), J. E. Evans (Llansannor), A. Jarvis (Ystradowen), E.P.Jarvis (Llansannor), E.G. Petty (Penllyn), M. Smith (Ystradowen). Also in attendance: Mr A.D. Williams, Clerk to the Council; Vale of Glamorgan Councillors G.A.Cox, T.H.Jarvie and A. Parker Cllr Fardo opened the meeting by welcoming Members after the long summer recess. 90) Apologies for absence. Cllrs. S.C. Howells and M.R. Lewis . 91) Declarations of Interest. Cllr R. Austin in respect of Planning Application 2019/00781/FUL as below and left room during the discussion thereof. 92) To approve the minutes of the Council meeting held on 1st July 2019. Resolved: That the minutes be approved. 93) Community Police Matters. No police attendance. Other matters: (Cllr M. Smith) Safer Vale, Rural Watch. Resolved: Clerk to contact PC Mark Goulding, Rural Crime, Llantwit Major police station, to enquire whether he could attend a future meeting of Council to speak on the matter. 1 28/09/2019 94) Vale of Glamorgan Council matters. (A) Highways matters: None (B)Other Vale Council matters: (a) Edenbrook Development, attenuation ponds (Cllr JE Evans) (Minute 66 (B) (b) Council June 19 refers) update Issues with algae build up remain ongoing. (b) Local Lettings Policies - consultation Clerk had previously circulated to Members details received from the Vale Council as set out below: (i) Clare Garden Village. “The aim of the Clare Garden Village, Cowbridge, Local Lettings and Sales Policy is to ensure that the new affordable housing at Cowbridge is sustainable and will become part of the local community in which residents wish to remain and show a commitment to the locality in which they will live. To achieve this aim, a local lettings and sales policy has been agreed with the Vale of Glamorgan Council, Newydd Housing Association and the Cowbridge with Llanblethian Town Council and Penllyn Community Council who represent the residents. All lettings and sales should satisfy the main principles of the lettings and sales policy for Clare Garden Village, Cowbridge, which are as follows: 1) Priority will be given to those applicants with a local connection to the Cowbridge with Llanblethian Town Council and Penllyn Community Council area. Local connection will be defined as follows: Resident in the Cowbridge, Llanblethian and/or Penllyn Community Council area for the last 12 months or 3 out of the last 5 years. Parents or close family (see note below) currently living in the Cowbridge, Llanblethian and/or Penllyn Community Council area. They must have been resident in the area for the last 12 months or 3 out of the last 5 years. Currently permanently employed in the Cowbridge, Llanblethian and/or Penllyn Community Council area and having held that position for at least one year. Retiring from tied accommodation in the Cowbridge, Llanblethian and/or Penllyn Community Council area. Note: Close family members include husband or wife, grandparents, parents, children, grandchildren, brothers and sisters. Step and half relatives will be treated as full blood relatives. After taking into account point (1), rented properties will be allocated in line with 2 28/09/2019 current Homes4U policy, by band priority and by the length of time registered with Homes4U. 2) Consideration will be given to applicants with a strong local community connection, including but not limited to, working on a voluntary basis with a Cowbridge with Llanblethian Town and/or Penllyn community organization, whose offices are in the area. 3) If insufficient applications are received from Priority Level 1, priority will be given to applicants from the rest of the Vale of Glamorgan with an extended family connection (this includes uncles, aunts, cousins, nephews & nieces – including step and half relatives). 4) If there are insufficient Homes4U applicants with a local connection to the Cowbridge with Llanblethian Community Council and Penllyn Community Council area, then priority will next be given to applicants from the neighbouring rural Wards, namely Llandow/Ewenny, Peterson Super Ely, Llantwit Major, St Athan, and Rhoose. The following conditions need to apply: Resident in these areas for the last 12 months or 3 out of the last 5 years. Parents or close family (see note above) currently living in these areas. They must have been resident in the area for the last 12 months or 3 out of the last 5 years. Currently permanently employed in these areas and having held that position for at least one year. Retiring from tied accommodation in these areas. 5) If there are insufficient Homes4U applicants with a local connection to the neighbouring rural wards, then priority will next be given to applicants from the rest of the rural Vale. The previous conditions will apply: 6) Finally, should applicants in these areas also be exhausted, then lettings can be extended to Homes4U applicants residing in the rest of the Vale of Glamorgan. When letting properties at Clare Garden Village, Cowbridge, we will match the size of the accommodation with the household’s needs, in line with current allocation policies. This requirement will not apply to applicants for the Low Cost Home Ownership properties. Newydd Housing Association will ensure that: 1. All applicants must be a member of Homes4U 2. All offers of tenancy will be subject to payment of up to one week's rent in advance. If this is not affordable the applicant may be asked to enter into an agreement to pay £10 initially followed by £1 per week. For all applicants who are housed at Clare Garden Village, verification interviews or home visits will be undertaken by Newydd Housing Association and tenancy references will be taken up, including for those applicants living in private accommodation. Nothing in this document precludes new applications to Homes4U or Aspire2Own. 3 28/09/2019 The Local Letting and Sales Policy works alongside the eligibility criteria for Low Cost Home Ownership properties. Newydd Housing Association and the Vale of Glamorgan Council will provide feedback on the outcomes of the lettings policy to the Cowbridge with Llanblethian Town Council and Penllyn Community Council.” (ii) Pentre Meyrick. “The aim of the Local Lettings and Sales policy is to ensure that the Hafod Housing Associations development at Pentre Meyrick is sustainable and becomes part of the local community. It is the intention of the policy to ensure new residents wish to remain in the area and show a commitment to the locality in which they will live. The policy has been developed by and agreed in partnership with the Vale of Glamorgan Council, Hafod Housing Association and Penllyn Community Council who represent the residents of Pentre Meyrick. Applicants for Lettings and Sales should satisfy the main principles of the policy, and will be prioritised according to the following criteria: Priority 1 Priority will be given to those applicants with a local connection to the Pentre Meyrick area. Local connection will be defined as follows: • Resident in the voting ward of SJO (Penllyn) for the last 12 months or 3 out of the last 5 years. • Parents or close family (see note below) living in SJO Ward for the last 12 months or 3 out of the last 5 years. • Permanently employed (or moving to be permanently employed) in the SJO ward • Retiring from tied accommodation in SJO ward. Note: Close family members include husband or wife, grandparents, children, grandchildren, brothers and sisters, cousins, aunts and uncles, and nephews and nieces. Step and half relatives will be treated as full blood relatives. Priority 2 If there are insufficient applicants within Priority 1 then applicants with a local connection to the neighbouring voting ward of SGO (Ystradowen) will be next in line to be considered. Priority 3 If there are insufficient applicants within Priority 1 and 2 then applicants with a local connection to the rural wards of QFO (Welsh St Donats), TBO (Llangan) and SAO (Cowbridge Town Council) will be considered. Priority 4 If there are insufficient applicants who fall within Priority 1, 2 or 3, then lettings and sales can be extended to the rest of rural Vale. Priority 5 In the unlikely event that there are insufficient applicants who fall within Priority 1, 2,3 or 4, then lettings and sales can be extended to Homes4U/Aspire2Own applicants living or working anywhere in the Vale of Glamorgan. 4 28/09/2019 Additional Information Two properties at any one time to be allocated to the agricultural/rural workers, which would therefore, include employees of John George Richard Homfray (Penllyn Estate) via the Homes4U allocations procedure unless there are insufficient applicants meeting this criteria on the Homes4U register. Within each of these priority levels - rented properties will be allocated in line with current Homes4U policy, by band priority and by the length of time registered with Homes4U. Low cost home ownership will be nominated in order of length of time on the Aspire2Own Register. When letting properties at Pentre Meyrick we will match the size of the accommodation with the household’s needs, in line with current allocation policies. This requirement will not apply to applicants for the Low-Cost Home Ownership properties. Nothing in this document precludes new applications to Homes4U or Aspire2Own. The Local Letting and Sales Policy works alongside the eligibility criteria for Low Cost Home Ownership properties. Housing Management of New Lettings For all applicants who are housed at the Pentre Meyrick development Housing Officers of Hafod Housing Association will: Undertake home visits.