Transmittal Cover Page

Policy Transmittal Cover Sheet

This page is not distributed with the transmittal (See requirements for use, below)

Author's Name: Jennifer Irving Phone: 503-945-5729

Author's Comments:

Reviewer(s): Approved: Yes No Approved: Yes No Approved: Yes No

Reviewer Comments:

Those who determine eligibility for the Employment Related Day Care Audience: (ERDC) program. Audience examples might include: . “Those interested in payments to pharmacies.” . “Those involved with managed care enrollment and exemptions.” . “Users of the FACIS program.” . "Those who determine eligibility and case manage seniors and people with disabilities." Distribution Deadline:

Special Distribution Instructions: The transmittal cover is only required for transmittals processed following the DHS Transmittals for Client Services/Programs procedures, as outlined in the DHS Communication Formats and Transmittal Forms policy See the following documents for further instructions and guidance:

. DHS 0079A, “Policy Transmittal Instructions” . DO-010-001, “DHS Communication Formats and Transmittal Forms Policy” . DO-010-001-01, “DHS Transmittals for Client Services/Programs Procedures”

DHS 0079 (11/13) Policy Transmittal Select originating program

Rhonda Prodzinski, Child Care and Refugee Program Manager Number: Authorized Signature Issue Date:

Topic: Child Care

Transmitting ( check the box that best applies ): New policy Policy change Policy clarification Executive letter Administrative Rule Manual update Other:

Applies to ( check all that apply ): All DHS employees County Mental Health Directors Area Agencies on Aging Health Services Aging and People with Disabilities Office of Developmental Children, Adults and Families Disabilities Services (ODDS) County DD Program Managers Other (please specify): CAF-SPA-DPU

Policy/rule title: Activation of the ERDC Reservation List Policy/rule number(s): OAR 461-115-0016 Release no: Effective date: 01/04/2016 Expiration: References: FSM Child Care B, J Web Address:

Discussion/interpretation:

Effective January 4, 2016 the Employment Related Day Care (ERDC) program will activate the ERDC reservation list.

This is due to our continued efforts to maintain the ERDC budget. The program is managed with a caseload cap that is determined by the Legislature. The reservation list is being activated to achieve the required caseload average by attrition.

No one currently receiving ERDC will lose eligibility for the program.

There are exemptions to the reservation list. DHS will continue to accept and process ERDC applications while the reservation list is in place.

DHS 0079 (11/13) Note: Links to the reservation list and template are listed below.

Implementation/transition instructions:

Effective 01/04/16 the reservation list will be activated.

The ERDC program is not closed. The reservation list is designed to restrict the number of new families entering the program. It is important to allow all families seeking child care assistance to apply for benefits.

Training/communication plan:

Review with SSP staff including front line, eligibility workers and case managers.

Local/branch action required:

ERDC applications with a DOR of 01/04/16 or later must be reviewed to see if the family meets one of the following exemptions:

 At least one member of the filing group has received TANF benefits in Oregon in the current or last three months including REF, SFPSS and TA-DVS;

 The caretaker is reapplying for ERDC benefits after a break of less than two calendar months;

 A child in the filing group is eligible for a current opening in a Head Start or Oregon Program of Quality (OPQ) contracted child care slot. This is determined by working with the SDA’s Head Start/OPQ point and central office; or

 The caretaker of the child is referred by Child Welfare with an ERDC Reservation List Exemption form (DHS 861).

Families who do not meet one of the above criteria will:  need to receive a denial notice AND  be placed on the ERDC reservation list

Coding:

ETL – This case descriptor must be added to newly eligible ERDC families who meet the TANF transition exemption above due to receiving TANF, REF or SFPSS. TA-DVS does not require ETL coding.

Reservation list and template: DHS 0079 (11/13) Once the reservation list is activated, staff can view the list at: https://apps.state.or.us/cf3/erdcReservation/index.cfm?fuseaction=login.login

The Child Care Reservation list template can be found on the ERDC Staff Tools page at: http://www.dhs.state.or.us/caf/ss/erdc/index.html

Central office action required:

Child care partners will be notified.

Central office may randomly select families on the reservation list to apply for ERDC as caseload attrition allows. When selections occur, letters are mailed to selected families informing them of the application process. Staff will be notified by transmittal if an ERDC reservation list selection will be made.

Field/stakeholder review: Yes No If yes, reviewed by:

Filing Instructions:

If you have any questions about this policy, contact: Contact(s): Jennifer Irving 503-945-5729 Annette Palmer 503-945-6110 Sara Mills 503-945-5737 Karen Collette 503-945-6247 Alma Amador 503-945-6087 Phone: Fax:

E-mail: [email protected]

DHS 0079 (11/13)