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MEDFORD AREA PUBLIC SCHOOL DISTRICT 124 West State Street Medford, WI 54451 Public Meeting Notice Board of Education Finance

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MEDFORD AREA PUBLIC SCHOOL DISTRICT 124 West State Street Medford, WI 54451 Public Meeting Notice Board of Education Finance News Release – For Immediate Release Not Intended as a Paid Announcement MEDFORD AREA PUBLIC SCHOOL DISTRICT 124 West State Street Medford, WI 54451 Public Meeting Notice Board of Education Finance Committee Meeting Meeting Date: Friday, February 21, 2020 Time: 1:00 p.m. Location: Medford Area Public School District Office 124 West State Street Medford, WI 54451 Purpose of Meeting: 1. Food Service Update 2. Consideration of Chromebooks (adding another grade) 3. Discussion of Cash Defeasance 4. Support Staff Employee Considerations 20-21 5. Review of 2020-21 Budget Booklet and Guidelines 6. Consideration of Monthly Expenditures 7. Meeting Dates Open Meeting Law Compliance: This notice was sent for posting to the Star News, WKEB/WIGM Radio, Medford Area Public Schools and the District Office on February 18 , 2020. NOTE: This meeting is open to the public. Medford Area Public School District January 2020 Audra Brooks David Fisher FINANCIALS & PROGRAM PARTICIPATION January 2020 with 21 days we had 5433 breakfast, 30002 lunch and 15315 in a la carte January 2019 with 19 days we had 3964 breakfast, 27875 lunch and 15325 in a la carte January 2018 with 19 days we had 4032 breakfast, 28024 lunch and 13442 in a la carte PROMOTIONS/SPECIALS/NEW PRODUCTS INTRODUCED Fresh Pics in January was Sweet Potatoes. Global bites for January was Yakasoba. Attached are some pictures of the students sampling the Yakasoba. The students loved the flavor and commented how they were going to have their Mom make the dish. I was told this month that DPI picked my application for the “No Kid Hungry Grant”. Medford will be given a grant in the amount of $2000 to spend toward the High School Breakfast program. In January I attended the WASBO convention where Medford was the featured school for the second year in a row. I sampled Schnitzel Sliders and talked with attendees about the Medford school district. For our Eat Breakfast with a Hero program I had the Medford and Stetsonville fire department members come to each Elementary school. Attached are some amazing pictures of the Firefighters interacting with students. At MASH we added a second breakfast option at 9:30am for the students. This was added because of feedback from students and the request from Jill Lybert. TEAM EDUCATION/TRAINING/IN-SERVICES/MEETINGS/UPDATES The monthly cooks meeting was completed. Monthly safety training was completed which covered burns and reporting injury. I also spoke about creating a respectful workplace such as defining the types of harassment and discrimination. Tina Miller and Serena Young from MASH won Aviands Seeds of Success Award in January for their exception hard work in the Breakfast program. They both received a certificate of recognition and a gift card to Subway. CATERING EVENTS Catering events included Writing Workshops, Wrestling tournaments, Volleyball tournaments, Science Olympiad and trainings. OTHER Working on offering an Agriculture Days for lunch in the Spring and Fall 2020. I would like to work with Lisa Kopp on advertising and communication with local producers. This year Aviands purchased a steer from the AG department. In the spring Aviands is looking to purchase 3 hogs for the Fall event. The menus would be based around the food raised by the students. I would like the FFA students involved by serving the lunch to their fellow students. I want to invite local farmers and possibly have them available for questions. I would feature all farmers and business. Looking for radio and paper advertising. I think having trivia questions and prizes during lunch would be fun and keep the students engaged. It is our pleasure to serve the students at your School District! PHOTOS SES student trying on the Fire departments helmet. Dave at the WASBO convention. Medford featured for second year. MASH Fire fighter taking the time to talk with students. MAES student thinking about becoming a fire fighter. Seeds of Success award winners for January. MASH student trying a Global bites dish. .Having fun at Eat Breakfast with a hero. SES students eating a health breakfast. Thank you to true heros. Sampling Yakisoba. Budget Development Process for the 2020-2021 School Year February 2020 A. General Information This packet will help explain the Budget Development Process we will use to create the 2019-20 District Budget. These materials are being sent to the following people: Audra Brooks Andy Guden Laura Lundy Brenda Smola Nikki Clements Charlie Heckel Jill Lybert Pat Sullivan Don Everhard Dennis Hinderliter Dave Makovsky Rich Wirz Joseph Greget Al Leonard Dan Miller As you proceed through this packet, questions may arise. Please contact Audra. Adjustments may need to be made to this process as we apply it to our local situation, problems are identified and conditions change. The overall process and type of information is basically unchanged from prior years. School furniture and consumables will be bid, similar to in the past. Forms will be distributed shortly. Budget Process in Brief 1. Determine Budget Needs – All Staff (Fall – February) 2. Determine General Budget Parameters – Finance Committee and/or Board of Education (February) 3. Staff Present Needs and District Administrator Presents Parameters to Administrators (January - February) 4. Prioritize Needs – Building Administrators/Specialists/Supervisors 5. Compile Budget Within Parameters Before Submission to District Office 6. District Office Review and Revise with Administration 7. Present Components to Board (March and April) 8. Compile Complete District Budget (May) 9. Board Review of Complete Budget (May/June) 10. Presentation at Annual Meeting (TBD) 11. Formal Adoption by Board (TBD) Packet Contents Your packet contains the following: 1. General Information [A] 2. Budget Development Calendar [B] 3. Budget Preparation/Submittal Responsibilities [C] 4. Budget Parameters [D] 5. Coding Information [E] B. Budget Development Calendar 1. Tentative Board Calendar Monday, February 24 Proposed Budget Process to Board Tuesday, February 25 Budget Materials to identified staff Wednesday, March 11 Non-instructional budgets submitted to district office Wednesday, March 11– Friday, March 20 District Office review of non-instructional budgets Monday, March 23 Board review of non-instructional budgets Friday, April 17 Instructional budgets submitted to district office Friday, April 17 – Friday, April 24 District office review of instructional budgets Monday, April 27 Board review of instructional budgets May Board Meeting Board review of revenue and other funds budgets ` Revenues and expenditures summarized, tax levy estimated Date of annual meeting set Monday, June 22 Budget modifications considered and budget adopted by Board TBD Annual Meeting C. Budget Preparation/Submittal Responsibilities Personnel Functions Dan Miller 110000 Undifferentiated Curriculum 120000 Regular Curriculum 140000 Physical Curriculum 210000 Pupil Services 220000 Instructional Staff Services 240000 School Building Administration Assist Pat Sullivan with New Program Budgets Assist Andy Guden with Co-Curricular Transportation Budget Assist Rich Wirz with AV Budget Assist Dennis Hinderliter with Instruction Media Technology Budget Assist Laura Lundy and SuAnn Schroeder with Summer School Budgeting Don Everhard 110000 Stetsonville Elementary 240000 School Building Administration Project 740 Community Learning Centers (CLC) Audra Brooks 230000 Central Administration 252000 Fiscal 253000 Operations 254000 Maintenance 255000 Facility Acquisition 256000 Transportation 258000 Internal Services 260000 Central Services 270000 Insurance and Judgments 280000 Debt Services Various Other Support Services 400000 Non-Program Transactions Project 619 E-Rate All Funds Salaries and Benefits Fund 30 Debt Services Fund 40 Capital Projects Fund 50 Food Service Fund 80 Community Service Fund 90 Package & Cooperative Programs Dennis Hinderliter 221500 Instruction Related Technology 295000 Administrative Technology Services 129300 Instructional Media Technology Budget Al Leonard 110000 Undifferentiated Curriculum 120000 Regular Curriculum 130000 Vocational Curriculum 140000 Physical Curriculum 210000 Pupil Services 220000 Instructional Staff Services 240000 School Building Administration Assist Pat Sullivan with New Program Budgets Assist Andy Guden with Co-Curricular Transportation Budget Assist Rich Wirz with AV Budget Laura Lundy 172000 Gifted and Talented 221200 Improvement of Instruction 221300 - 239000 Staff Development Project 141 Title I (A) Project 328 Title II (D) Project 365 Title II (A) Project 381 Title IV Project 400 Carl Perkins Project 620 Remediation Project 625 School Forest Project 665 PLTW Various Moving Forward Proposals & Oversight Jill Lybert Project 394 Alternative Education 110000 Undifferentiated Curriculum 120000 Regular Curriculum 130000 Vocational Curriculum 140000 Physical Curriculum 210000 Pupil Services 220000 Instructional Staff Services 240000 School Building Administration Assist Pat Sullivan with New Program Budgets Assist Rich Wirz with AV Budget Andy Guden 393000 (MAMS) Co-Curricular 160000 (MASH) Co-Curricular Assist Audra Brooks with co-curriculum transportation budgeting Rich Wirz 222300 Audio Visual Joseph Greget Various Student Services Project 341 Special Education IDEA Flow Through Project 347 Special Education Preschool Entitlement Project 297 Mental Health Grant Charles Heckel Project 360 Rural Virtual Academy (RVA) D. Budget Parameters Dollars Allocated Per Student Budget / Budget / Budget / Projected School Actual Actual
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