SBBC: W-004 FL: 73
POSITION TITLE: Capital Payment Review Supervisor
CONRACT YEAR: Twelve Months
PAY GRADE: 27
QUALIFICATIONS: Education – An earned bachelor's degree from an accredited institution.
Experience - A minimum of five (5) years of experience and/or training in the field related to the title of the position.
Special Qualifications - Preferred degree major in accounting or related field. Prefer experience in auditing, accounting, budgeting & planning, preferably in a governmental agency. A certificate in public accounting, internal auditing, management accounting or construction accounting experience preferred. Bilingual skills preferred. Computer skills as required for the position.
OR
Education – An earned associate's degree from an accredited institution, or sixty (60) semester credit hours.
Experience - Minimum of ten (10) years of experience and/or training in the field related to the title of the position.
Special Qualifications – Preferred degree major in accounting or related field. Prefer experience in accounting work, including two (2) years supervisory experience in accounts payable. Experience working with the District and State of Florida Chart of Accounts preferred. Bilingual skills preferred. Computer skills as required for the position.
DIRECT ACCOUNTABILITY: Director, Capital Budget
SUPERVISION: Assigned Employees
GOAL: To be responsible for and supervise all aspects of the Capital program accounts payable function, reconcile all contractor and consultant statements monthly, process payment requests and improve the efficiency of the payment process. To supervise the review of payment requests for accuracy and completeness of required submittals, documentation and appropriate approval. To reconcile the project accounting balances with the District's general ledger control accounts Capital Payment Review Supervisor (cont.) SBBC: W-004 FL: 73
ACCOUNTABILITY PROCEDURES: The Director of Capital Budget will assess the effectiveness of the Capital Payment Review Supervisor annually with respect to the performance of specific responsibilities.
PERFORMANCE RESPONSIBILITIES The Capital Payment Review Supervisor shall
1. be responsible for day-to-day operations of the Capital Accounts Payable function.
2. supervise the examination, processing and presenting for payment all invoices in connection with the capital program of the School Board.
3. establish and maintain an effective and efficient internal control structure in the Capital Accounts Payable area.
4. maintain necessary files for audit purposes.
5. maintain vendor remit-to-files and obtain Federal I.D. numbers as required by law for 1099 reports.
6. research and reconcile contractor and consultant correspondence and statement(s) analysis.
7. train, assign and supervise Accounts Payable bookkeepers on all procedures and appropriate documents needed in the processing of payments.
8. develop follow-up procedures on all outstanding payment requests.
9. expedite processing of all capital payment requests.
10. maintain file of payment requests by project for audit trail.
11. coordinate research for other departments on request.
12. act as an on-going liaison with the Facilities and Construction Management Department and Accounting Department.
13. confer with and assist the Director of Capital Systems Reporting & Control on the establishment and/or revision of Systems and Procedure Policies pertaining to capital payment requests. Capital Payment Review Supervisor (cont.) SBBC: W-004 FL: 73
14. supervise the review of payment requests for accuracy and completeness of required submittals, documentation and appropriate approvals.
15. reconcile the project accounting balances with the District's general ledger control accounts.
16. assist the Director in preparation of Quarterly Project Status and Financial reports.
17. supervise and participate in the preparation of reports.
18. perform and promote all activities in compliance with equal employment and nondiscrimination policies of The School Board of Broward County.
19. participate, successfully, in the training programs offered to increase the individual's skill and proficiency related to the assignment.
20. review current developments, literature and technical sources of information related to job responsibility.
21. ensure adherence to good safety procedures.
22. perform other duties as assigned.
23. follow federal and state laws, as well as School Board policies.
Board Approved: 4/21/98 Adopted: 5/19/98
Realignment: 4/13/99; 5/9/00
Board Adopted: 12/16/03