District, seed secondary school

S.No Activity Observation Remarks

Name of seed secondary school Napak Town Council

General Information

Evaluation was concluded in the 3rd Quarter FY 4. Was evaluation concluded? Yes 2019/20

Napak Seed 1. Name of Project Secondary The project is still on going School

5. Did the contracts committee clear? Yes Copy of clerance seen on file

Lorengecora Lorengecora Town Council is located in Iriri 2. Sub County/Division where Project is located Town Council Subcounty, In Bokora County in

6. Did the solicitor general clear? Yes Copy seen on file

Ms. Bageya Jean- The team was Group 3, sub group 2 of the 2nd 0782346686, Joint Monitoring of UgIFT Projects composed of Mr. Ms. Bageya Jean from the Local Government Batambuze 3. Names and contacts of Monitors Finance Commission, Mr. Batambuze Moses from Moses- the Ministry of Works and Transport and Mr. 0772927189, Rukundo Nicholas from Ministry of Finance, Mr. Rukundo Planning and Economic Development. Nicholas - 0775718987

7. Contract signing date 27-Jun-2020 As obtained from the contract documents

BMK Limited Of Plot 2-4 8. Name and Address of Contractor Wampewo Available on the site visit Avenue P.o Box 5234

9. Is contract agreement available? Yes Seen on file

10. Contract Sum 2300000000 The project is worth Ugx. 2.3 billion

11. Contract Period 2 Years The contract is for a duration of 2 years

The Engineer allocated to the region has attended 12. Have Ministry of Education officials visited the site? Yes the site meetings for the school

When did Ministry of Education Officials last visit the 13. 17-Jun-2020 As obtained from the visotr's book site?

How many times has Ministry of Education Officials Has been visited 3 times as observed from the 14. 3 visited the site since the beginning of the project? visitor's book

The Contractor Defended Themselves That They The contractor defended themselves that they had 17. If no why? Had Enough enough time for the project issues to be rectified Time For The Project Issues To Be Rectified

Site documentation Napak District, seed secondary school

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Evidence of availability and ownership by the LG of 5. land where infrastructure is to be located

Site location

Is the land located in a fragile ecosystem (wetland, 6. riverbanks, lakeshores, protected areas)?

Site documentation

7. Availability of site lay out plan of the project

Availability of customised standard Architectural 8. Plans provided by the MoES & MoH?

18. Was the site layout followed in construction? Yes The site layout was followed

Were geotechnical investigations carried out for the 9. proposed site?

Are Architectural and Structural plans available on 19. Yes They were availabel on site site?

Were Architectural and Structural plans customized There ground beams and columns provided in the 20. Yes to the site conditions? columns were provided

Were geotechnical investigations carried out prior It was supposed to be done at the design stage but 21. No to construction, is there a report? it was never carried out

Key technical personnel

Was Clerk of Works (C.O.W) recruited? 24. Yes was seen on site Qualification?

Key site procedures

28. Is the Sign board erected? Yes Installed near the site

Is Sign board content adequate? (Project, Client, 29. Yes All those items listed in brackets were spelled out Contract No., Funding, Supervisor, Contractor)

30. Site hoarding provided? No there was no site hoarding at site

31. Site office provided? Yes it was seen

32. Proper site storage for materials provided? Yes No materials were found outside the store

Payments (Total amount paid, is payment period 33. Yes Ug. shs. 1.4 billion was paid within 30days)

Quality control measures in place (batch boxes 34. No There non explained to the monitors used, materials test results)

the general quality was good as witnessed from 36. Is the general quality of construction good? Yes the motor mixes used for brick laying

Quality and status of specific facilities

37. External works done? No nothing done yet on external works

38. 5000L WATER TANK (2No) done? No they were not yet put on site

39. Is sports field done? No Nothing done yet

2-Classroom block (3No)

40. Is excavation done? Yes was done

41. is slab done? Yes done Napak District, seed secondary school

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42. is walling done? Yes done

43. is ring beam done? No Not yet

44. is roofing done? No not yet

45. is finishing done? No Not yet

2-Unit science laboratory block

46. Is excavation done? Yes done

47. is slab done? Yes done

48. is walling done? Yes done

49. is ring beam done? Yes done

50. is roofing done? No at ring beam level

51. is finishing done? No not yet

Administration block

52. Is excavation done? Yes Done

53. is slab done? Yes done

54. is walling done? Yes done

55. is ring beam done? Yes done

56. is roofing done? Yes being done

57. is finishing done? No Not yet

2-Unit Teachers House (3No)

58. Is excavation done? Yes Done

59. Is slab done? Yes Done

60. Is walling done? Yes Done

61. Is ring beam done? Yes Done

62. Is roofing done? No Not yet

63. Is finishing done? No Not yet

2-Unit Teachers Kitchen (3No)

64. Is excavation done? Yes Done

65. Is slab done? Yes Done

66. is walling done? Yes Done

67. is ring beam done? Yes Done

68. is roofing done? No Not yet

69. is finishing done? No Not yet

2-Stance lined VIP latrine block - Admin block

70. Is excavation done? Yes Done

71. is slab done? No Not yet Napak District, seed secondary school

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72. is walling done? No Not yet

73. is ring beam done? No Not yet

74. is roofing done? No Not yet

75. is finishing done? No Not yet

2-Stance lined VIP latrine block - Teachers House (3No)

76. Is excavation done? No Not yet

77. is slab done? No Not yet

78. is walling done? No Not yet

79. Is ring beam done? No Not yet

80. Is roofing done? No Not yet

81. Is finishing done? No Not yet

5-Stance lined VIP latrine block - boys

82. Is excavation done? Yes Done

83. is slab done? No Not yet

84. is walling done? No Not yet

85. is ring beam done? No Not yet

86. is roofing done? No Not yet

87. is finishing done? No Not yet

5-Stance lined VIP latrine block - girls

88. Is excavation done? No Not yet

89. is slab done? No Not yet

90. is walling done? No Not yet

91. is ring beam done? No Not yet

92. is roofing done? No Not yet

93. is finishing done? No Not yet

ICT - Library block

94. Is excavation done? Yes Done

95. is slab done? Yes Done

96. is walling done? Yes Done

97. is ring beam done? No Preparing to recast the ring beam

98. is roofing done? No Not yet

99. is finishing done? No Not yet

Multipurpose Hall

100. Is excavation done? Yes Done Napak District, seed secondary school

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101. is slab done? Yes Done

102. is walling done? Yes Done

103. is ring beam done? No Not yet

104. is roofing done? No Not yet

105. is finishing done? No Not yet

Summary

There Was A Contractor At Site But There Was A Road Cutting Through The Site Of Which The Contractor Promised To Create A Diversion Before The End Of The Project. Then Also There Was Slow 163. Conclusion Progress On Works Done Because The Contractor Kept On Saying He Has A Lot Of Time To Complete The Project Frustrating The District And Motioning Officials.

The Road Which Passes Through The Project Site Should Be Diverted. 164. Recommendations Trees That Are Provided In The Project Bills Of Quantities (BOQs) Should Be Planted As The Project Progresses.

165. Upload the action plan Download file

Social Safeguards

Was Social screening carried out and endorsed by 14. the Community Development Officer?

15. Evidence of Consultations with stakeholders?

Evidence that DCDO has an approved Social 16. Mitigation Plans?

Photos

10 Photos 166. Photo evidence _REMARKS_ Uploaded

Environmental safeguards

10. LG has technical staff for ES Issues (CDO & DEO)?

Was project environmental and climate change 11. screening carried out and endorsed by the Environmental Officer?

Evidence that the District Environment Officer has 13. an approved Environmental and Social Management Plan?

Was environmental screening done before Recruitment for the District Environmental Officer 106. No commencement? done after the project had already started

107. Was Project Briefs/ESIA undertaken? No They were not undertaken Napak District, seed secondary school

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Contractor has a competent staff in charge of 109. No Does not have environment issues/compliance on site?

Is construction waste disposed to 111. designated/gazetted dumping sites/landfills by a No not done registered waste management company;

112. Is there proper noise control? No not observed

113. Is there proper control of dust? No Not there

Are Erosion and Sediment Control Management 114. No Not there procedures implemented

115. Is there proper storm water drainage? No Not there

Are representatives of the facility's Management 117. Committee involved in routine monitoring of ESMP No This is because they are just coming on board implementation & compliance?

Were the recommendations from previous 118. Yes They were addressed partially monitoring/action plan implemented?

Does the Project have a Decommissioning plan for 119. No It will be available when the site work is done the site?

Does Contractor ensure proper and progressive restoration of Borrow areas after gravel extraction 120. No Not observed on site (remediation of borrow pits, landscaping, and grass planting where appropriate).

Contractor ensured proper landscaping and The contractor said that it would be done after 121. No vegetation restoration after construction constrcution is complete

Environment Officer signs off the Environmental and Social Compliance certificate prior to payment 122. No It will be done at the end of the project of contractor invoices and following site inspection to ascertain E & S compliance.

Social, Health and Safety Safeguards

Is the work place registered with the MoGLSD as by 123. No The Place is not registered with MOGLSD OSH Act section 40-43

Does the Project have certified and designated 124. No It does not have OHS personnel?

Does the Project have a safety and Health 125. Committee (Workers and employers No IT was observed that the project does not have representatives)

Evidence of its functionality (4 quarterly meetings 126. No Not there and inspections)

127. Is there an updated risk assessment plan? No not there

128. Is Social, safety and health plan available on site? No Not there

Evidence of monitoring by CDO/Labor officer of 129. Yes As seen in the visitor's book safety and health on site?

Does the Project provide workers with OHS Through the various briefing meetings held at site 130. trainings (Training report, tool box talks, safety and Yes by the site Engineer health briefs)

Have the causes of accidents /incidents been 132. No The workers are not provided with protective gear addressed?

134. Have the incidents been addressed? Yes First aid kits available on site Napak District, seed secondary school

S.No Activity Observation Remarks

Has the Project undertaken road safety campaigns 135. along the project communities targeting especially No No evidence for such campaigns at the site settlements along the road and schools

Does the project provide safe food and water to the Workers are provided with meals and drinking 137. Yes workers at the Site water

139. Is safety and health signage available? Yes Seen on site

Does the project have a documented Emergency preparedness and response plan ( eg in case of 141. No Not seen on site fire, collapse of structure /occupational accident etc.)

Is the Emergency preparedness and response plan being implemented? (designated assembly point, 142. emergency response team in place, emergency No not seen procedures disseminated to all stakeholders, emergency drill conducted)

Does the Project have an insurance cover for 143. compensation of occupational accidents and No Workers don't have insurance diseases?

Are the employees aware of the Workers 144. No This is a as a result of high employer turnover Compensation guideline?

Are workers compensated as approved by the 145. No No evidence at site District Labour Officer?

Are local community members employed at the Site 147. (including women, youth, PWDs and persons above Yes No women were observed on site 60)?Observe for any presence of child labour?

Are the terms of employment adhered to?(payment schedule Dig out pay disparity between men and women as has been the case) When the workers 149. were last paid? What is the turnover of employees Yes Workers are paid every 2 weeks and what’s the reason?? Find details-if very frequent often times because they are not paid or labour related complaints

Are the workers given statutory rest and time off? 150. Yes Yes, The workers rest on Sunday (one day of rest for every 6 days continuous work)

Are breastfeeding mothers/workers given time to 151. No No women on site nurse their children?

Does the Project have a Community Engagement 153. No Not seen Plan that addresses project issues?

Are there regular community engagement The Local Community Political leaders attend the 154. Yes meetings? (reports, feedback on actions) site meetings

Is there evidence of land acquisition (Proper There is Memorandum of understanding at the 156. documentation of land acquisition endorsed by all Yes district parties concerned – seller, purchaser, witnesses,)

Is there evidence of land ownership by the district 157. No No land title at the disitrict local government (land titles)

Did the project Compensate all PAPs including Those who were affected by the project were 158. Yes vulnerable groups componsated Napak District, seed secondary school

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Is there a grievance redress mechanism (reporting, 159. handling, whistle blower protection policy, Yes There was a register on site notification avenues)

Are there any grievance redress reports by District The Community Development Officer has reports 161. Yes Community Development Officer on file

Is monthly monitoring undertaken by the 162. Community Development Officers? reports, Yes Reports on file feedback on actions)

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