Montgomery County R-2 High School 2019-2020 Chromebook Policy

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Montgomery County R-2 High School

2019-2020 Chromebook Policy Handbook

TABLE OF CONTENTS

Receiving Your Chromebook 3

Using Your Chromebook 4-5

Software on Chromebook 5

Taking Care of Your Chromebook 5-6

Protecting and Storing Your Chromebook 6-7

Personalizing Your Chromebook 7

Repairing or Replacing Your Chromebook 7-8

Incident Report 9

Technology Usage/G Suite Contract 10

Chromebook Student Contract 18

Receiving Your Chromebook:

Chromebooks will be distributed during student registration upon collection of yearly technology fee. Parents & students must sign and return the Chromebook Policy Sign-off and Student Contract document before the Chromebook can be issued to their child.

Yearly Technology Fee: Montgomery County School District requires that a Chromebook technology fee be purchased prior to deployment of the Chromebook to your child. The yearly fee will be $25 per device and must be paid during student registration or the mandatory parent meetings. There will be a sliding scale for multiple children receiving Chromebooks. Financial payment plan options will be available.

YEARLY TECHNOLOGY FEE SLIDING SCALE 1 Child Receiving 2 Children 3+ Children Chromebook Receiving Chromebook Receiving Chromebook

$25 $40 $50

Technology Included: Chromebook Device Charger SD Memory Card Storage Bag

Training: Students will be trained on how to use the Chromebook by their teachers. Students are also encouraged to research and learn on their own. Additional training will occur about appropriate online behavior, digital citizenship, and cyberbullying. Students utilizing school provided Internet access are responsible for good behavior online just as they are in a classroom or other areas of the school. The same general rules for behavior and communication apply. Outside of school, families bear the responsibility for the same guidance of Internet use as they exercise with information sources such as television, telephones, radio, movies and other media.

Return: Any student who no longer attends the Montgomery County School District will be required to return their Chromebook and all accessories.

Student Chromebooks and accessories (charger, SD card, and carrying case) will be collected at the end of each school year for maintenance. Students will retain their original Chromebook each year while enrolled in the Montgomery County School District.

If a Chromebook and accessories are not returned, the parent/guardian will be held responsible for full replacement cost. Parents are not to replace these parts on their own. The school will 3 purchase them so we can ensure the part meets the specifications of the item being replaced and then properly inventoried. All school fines are required to be paid prior to graduation.

Buy-back Eligibility: Seniors who have paid the technology fee will have the option to purchase the device at a reduced cost after graduation from the Montgomery County School District.

Using Your Chromebook:

At School: The Chromebook is intended for use at school each and every day. Students will be responsible for bringing their Chromebook to all classes every day unless advised not to do so by their teacher.

At Home: Students will be allowed to take their Chromebook home each night. Chromebooks must be brought to school each day in a fully charged condition. Students will need to charge their Chromebooks each evening. If students leave their Chromebook at home, they are responsible for checking out a loaner at the Library Help Desk by 7:55 am. If students do not have their device charged on a regular basis or continue to leave their device at home, disciplinary action will be taken as stated in the student handbook.

Students who check out their Chromebooks daily from the library need to make sure they have them checked out prior to 7:55 am to be ready for first hour. If the student leaves school early for any reason, they are responsible to check in their Chromebook to the library prior to leaving school.

Sound: Sound must be muted at all times on your Chromebook unless permission is obtained from the teacher for instructional purposes. Earbuds/headphones should be with you in class to use if needed. Teacher approval is required.

Printing: Printing functionality is not available from the Chromebooks at this time. Students can print from laptops in the library or the computer lab if they need a document. Teachers will utilize digital copies in most instances.

4 Managing Your Files and Saving Your Work:

Students should save documents to their Google Drive. Saving to Google Drive will make the file accessible from any computer with internet access. Students will be held responsible to maintain the integrity of their files and keep proper backups. Students will be trained on proper file management procedures.

Software on Chromebook:

All Chromebooks are supplied with the latest build of Google Chrome Operating Systems (OS) and many other applications useful in an educational environment. The Chrome OS will automatically install updates when the computer is shut down and restarted. The software originally installed on the Chromebook must remain on the Chromebook in usable condition and easily accessible at all times.

From time to time the school may add content for use in a particular course. This process will be automatic with virtually no impact on students. Applications that are no longer needed will automatically be removed by the school as well.

Virus Protection: Virus protection will not be necessary due to the unique nature of its design.

Inspection: Students may be selected at random to provide their Chromebook for inspection. The purpose for inspection will be to check for proper care and maintenance as well as inappropriate material being carried into the school. Inappropriate use or content will be subject to disciplinary action.

Taking Care of Your Chromebook:

Students are responsible for the general care of the Chromebook issued by the school. Chromebooks that are broken or fail to work properly must be taken to the Media Center. If a loaner device is needed one may be issued to the student until their Chromebook can be repaired or replaced.

General Precautions: ● Food or drink is not recommended near your Chromebook. ● Cords, cables, and removable storage devices must be inserted carefully into the Chromebook case. ● Chromebooks should be shut down when not in use to conserve battery life. ● Chromebooks should never be shoved into a locker or wedged into a book bag as this may break the screen. 5 ● Do not bump the Chromebook against lockers, walls, car doors, floors, etc., as it will eventually break the screen. ● Do not expose your Chromebook to extreme temperatures or direct sunlight for extended periods of time. Extreme heat or cold may cause damage to the Chromebook. ● Always bring your Chromebook to room temperature before turning it on. ● Students are responsible for keeping their Chromebook’s battery charged for school each day.

Carrying Your Chromebook: The protective shell of the Chromebook will only provide basic protection from everyday use. It is not designed to prevent damage from drops or abusive handling. Students must carry the Chromebook in the Montgomery County R-II School District-provided protective padded case. Students should never carry their Chromebook while the screen is open.

Screen Care: The Chromebook screen can be damaged if subjected to rough treatment. The screens are particularly sensitive to damage from excessive pressure on the screen. ● Do not lean on top of the Chromebook. ● Do not place anything near the Chromebook that could put pressure on the screen. ● Do not place anything in the carrying case that will press against the cover. ● Do not poke the screen. ● Do not place anything on the keyboard before closing the lid (e.g. pens, pencils, notebooks). ● Clean the screen with soft, dry anti-static, or microfiber cloth. Do not use window cleaner or any type liquid or water on the Chromebook. You can purchase individually packaged pre-moistened eyeglass lens cleaning tissues to clean the screen. These are convenient and relatively inexpensive.

Protecting & Storing Your Chromebook:

Chromebook Identification: Chromebooks will be labeled in the manner specified by the school. Under no circumstances are students to modify, remove, or destroy identification labels.

Storing Your Chromebook: Chromebooks should be stored carefully and securely. Nothing should be placed on top of the Chromebook. Students that have paid their Technology Fee should take their Chromebook home with them every night. The Chromebook should not be stored at school outside of school hours. The Chromebook should be charged fully each night. Chromebooks should never be stored in a vehicle for an extended period of time, especially during times of extreme temperatures.

6 Storing Chromebooks at Extracurricular Events: Students are responsible for securely storing their Chromebook during extra-curricular events.

Chromebooks Left in Unsupervised/Unsecured Areas: Under no circumstances should a Chromebook be stored in an unsupervised area. Unsupervised areas include: the school grounds and campus, the cafeteria, unlocked classrooms, library, locker rooms, dressing rooms, hallways, bathrooms, extra-curricular bus, in a car, or any other entity that is not securely locked or in which there is not supervision.

Unsupervised Chromebooks will be confiscated and taken to the Principal’s office. Disciplinary action may be taken for leaving a Chromebook in an unsupervised location.

Personalizing the Chromebook:

Chromebooks must remain free of any decorative writing, drawing, stickers, paint, tape or labels that are not the property of Montgomery County R-II School District. Spot checks for compliance will be done by administration or Montgomery County R-II Technicians at any time.

School appropriate decorations may be attached to the protective sleeve/case. Items such as ribbons, key chains, charms, etc. may be added as long as they are tied or attached with a ring. Students will pay replacement costs for decorating their sleeve/case in an inappropriate manner. Students may add appropriate music, photos, and videos to their Chromebook. Personalized are subject to inspection and must follow the Montgomery County R-II School District acceptable use policy.

Repairing or Replacing Your Chromebook: Chromebooks Undergoing Repair: ● Loaner Chromebooks may be issued to students when they leave their Chromebook for repair at the Library Student Help Desk. ● If repair is needed due to negligence or intentional damage, the school will not provide a loaner Chromebook until full replacement cost has been received by the district. ● Repaired Chromebooks may end up with the original factory image as first received. It is important that students keep their school data synced to the cloud drives so documents and class projects will not be lost. Personal information that cannot be replaced should be kept at home on an external storage device. ● Students and parents will be charged for Chromebook damage that is a result of misuse or abusive handling.

7 Technology Costs: Chromebook Device Charger Storage Bag

$220 $45 $50

Accidental Damage or Loss Protection: As part of the 1:1 Initiative, the Montgomery County High School District is requiring the Yearly Technology Fee prior to the deployment of the Chromebook to your child. The Yearly Technology Fee will cover accidental damage and loss due to theft to the Chromebook device only. Any loss of the charger, SD card, or storage bag is not protected by the Yearly Technology Fee. Each device, charger, SD card, and storage bag are issued with a number. Students are accountable for turning in their assigned numbered device and accessories. Others will not be accepted. If multiple issues of theft, damage, misuse, or loss of the Chromebook occurs, the student may have their access restricted. All missing accessories will be fined, costs are shown in attached issued technology and costs chart.

The Montgomery County R-II School District will require that a police report be submitted in cases of theft. Fraudulent reporting of theft will be turned over to the police for prosecution. A student making a false report will also be subject to disciplinary action as outlined by the school discipline code.

This Yearly Technology Fee policy does not cover loss of the Chromebook and/or its accessories, cosmetic damage, or damages caused by misuse or abuse. Montgomery County School District will assess the Chromebook damage and repair or replace the device if the damage is determined to be within the protection guidelines. Parents/students will be charged for full replacement cost of a device and/or accessories that have been damaged due to misuse, abuse, or loss.

8 INCIDENT REPORT:

Date of incident: ______Class Period (if during school day): ______

Student description of the incident that caused the damage: ______

Eye witnessed by: ______

Parent Signature:______

Description of Repair: ______

Repair Cost: ______

Montgomery County R-II Acceptable Use Policy for Access to Electronic Information, Services and Networks

The Montgomery County School District provides Internet services and technology resources for its students. This access is a privilege, not a right, and entails responsibilities on the part of the school and the students. A signed Student Application for Technology Usage, signed by both the student and their parent/guardian must be on file each year for the student to access the Internet. All district technology resources are considered school property and no legal expectation of privacy exists with its use. Staff will supervise student use and educate students about acceptable uses, but we encourage parents to discuss family expectations and how these should guide their activities and use while on the Internet. Parents have the option of requesting that their student not be given access to the Internet, and if approval has been given, the parent may withdraw their approval at any time. Students do not have email access to personal email accounts through school computers.

Educational Purpose 1. The network system has been established for a limited educational purpose which includes classroom activities, research and career development. 2. This is not a public forum for expression and reasonable restrictions on material accessed and posted will be placed. Students will be expected to follow the rules set forth in the Student Handbook as well as state and federal laws while using the district system, including criminal, copyright, privacy, and defamation and obscenity laws. 3. Use of district technology for soliciting, advertising, fundraising, commercial purposes or financial gain is prohibited.

21st Century & Digital Web 2.0 Tools o In order for Montgomery County R-II School District to provide your student with the most effective web-based tools for learning, we need to abide by Federal COPPA Regulations that require parental permission. Our school utilizes several computer and web-based apps and services operated not by Montgomery County R-2 School District, but by third parties. o In order for students to use these programs and services, basic personal identifying information, including student’s name, user name, and email address must be provided to the website operator. In many of these cases, access to these websites and resources is provided through a teacher account, and is monitored by the teacher using the resource. o Under Federal COPPA law, these websites must notify parents and obtain parental consent before collecting personal information from children under the age of 13. However, the law permits schools such as Montgomery County R-II School District to consent to the collection of personal information on behalf of all of its students, thereby eliminating the need for individual parental consent given directly to each website provider. o Your signature on this Acceptable Use Policy constitutes your consent for Montgomery County R-II School District, to provide limited personal identifying information for your child consisting of first name, last name, email address, and user name to the following educational web-operators: Google Apps for Education, and the operators of additional web-based educational programs which Montgomery County R-II School District, may deem necessary during the upcoming academic school year.

10 Unacceptable Uses

Personal Safety - For your own benefit, observe the following precautions:  Do not post personal contact information about yourself or other people  This information includes, but is not limited to your address, telephone number(s), home address, etc.  Do not agree to meet with someone you have met online  Disclose to your teacher, librarian, or classroom supervisor any message you receive that is inappropriate or makes you feel uncomfortable

Illegal Activities - ● Downloading screen savers, music, utility programs, videos, or movies without specific permission from a teacher for classroom curriculum use. ● Accessing fee services. ● Accessing, viewing or disseminating offensive, libelous, harassing, inappropriate or obscene messages, materials, pictures, sound files, etc,. ● Accessing, viewing or disseminating information about products or services prohibited to minors. ● Introduction of viruses, hacking tools or other means of disrupting or destroying the system or data. System Security - ● Users may not download any software, freeware, shareware or large files onto a school computer without staff authorization. ● Games, CDs or other software may not be brought from home and loaded on school computers. ● Games, CDs, or other software may not be downloaded on school computers. ● Users may not attempt to gain unauthorized access to other district computers or system files. ● Personal computers may not be connected to the district network. ● Unauthorized copying of system files or district owned/licensed software is prohibited. At no time will district technology or software be removed from the district premises unless authorized and checked out through the office or technology coordinator. ● Intentional or negligent attempts to interfere with the ability of others to utilize district technology are prohibited. ● Any user identified as a security risk for having a history of problems with other computer systems may be denied access.

Plagiarism and Copyright Infringement 1. Plagiarism is taking the ideas or writings of others and presenting them as if they were yours. This is strictly forbidden in the use of the Internet as it is in all print and non-print materials. 2. The rights of copyright owners will be respected. Copyright infringement occurs when you inappropriately reproduce a work that is protected by copyright. If a work contains language that specifies appropriate use of that work, those expressed requirements must be followed. If a question arises, ask the Library/Media Specialist.

11 Inappropriate Access to Material 1. If access to inappropriate material or information occurs mistakenly, it must be immediately reported to the staff member supervising who will notify the Tech Coordinator. 2. Any security problems or messages a user receives should be immediately reported.

Limitation of Liability The Montgomery County School District makes no guarantee or warranties that the functions or services by or through the district system will be error free or without defect. The District does not guarantee that no loss of data, delays, non-deliveries, mis-deliveries or service interruptions will occur. Users are advised to make a backup of personal material stored on the computer system. The District is not responsible for the accuracy or quality of information obtained through the Internet but will monitor online activities for minors and operate a technology protection measure on all computers as required by law. The District will not be responsible for financial obligations arising through the unauthorized use of the system.

Personal Responsibility All damages incurred by the District due to misuse of the district’s technology resources, including the loss of property and staff time, will be charged to the user. The District will cooperate fully with local, state or federal officials in any investigation related to any illegal activities conducted through the Montgomery County R-II computer system. If a student violates the Student Handbook or this policy, the manner will be handled through the discipline process established in the Student Handbook and may include restrictions or loss of privileges as well as other consequences. (July 2016)

Network Etiquette: You are expected to abide by the accepted rules of network and safety etiquette. These include but are not limited to the following: a. Be polite at all times. b. Use appropriate language. Do NOT swear or use vulgarities or any other inappropriate language. c. Do NOT reveal the address or telephone numbers of students or colleagues. d. Users may not engage in spamming or inappropriate posting e. Do not use the network to disrupt the use of the network by other users f. All communications and information accessible via the network should be assumed to be the property of Montgomery County R-II School District.

Exclusive Use of Access: Network users are solely responsible for the use of their logins, passwords, and access privileges. Any problems that arise from the use of a registered user’s login are the users’ responsibility. The use of a registered login by someone other than the user is forbidden and is grounds for denial or limitation of network access privileges. The use of cell phones is defined by each building, and users should understand and follow those guidelines provided elsewhere.

Search and Seizure/ Due Process: Your network accounts are NOT private. Routine maintenance and monitoring of email, student devices, or file servers may lead to the discovery that you have violated this policy or the law. The technology director and/or systems administrators will conduct searches if there is reasonable suspicion that you have violated this policy or the law, or if requested by local, state, or federal law enforcement officials. Montgomery County R-II School District will cooperate fully with local, state, or federal officials in any investigation related to illegal activities conducted on network resources owned by Montgomery County R-II School District.

GOOGLE

G Suite for Education Notice to Parents and Guardians

This notice describes the personal information we provide to Google for these accounts and how Google collects, uses, and discloses personal information from students in connection with these accounts.

Using their G Suite for Education accounts, students may access and use the following “Core Services” offered by Google (described at https://gsuite.google.com/terms/user_features.html):

● Gmail (including Inbox by Gmail) ● Calendar ● Classroom ● Contacts ● Drive ● Docs ● Forms ● Groups ● Keep ● Sheets ● Sites ● Slides ● Talk/Hangouts ● Vault In addition, we also allow students to access certain other Google services with their G Suite for Education accounts. Specifically, your child may have access to the following “Additional Services”:

● Staff approved: YouTube ● Blogger ● Google Maps. ● Google+ ● Google Books ● Google Groups ● Google Takeouts ● Google Bookmarks Google provides information about the information it collects, as well as how it uses and discloses the information it collects from G Suite for Education accounts in its G Suite for Education Privacy Notice. You can read that notice online at https://gsuite.google.com/terms/education_privacy.html You should review this information in its entirety, but below are answers to some common questions:

What personal information does Google collect?

When creating a student account, Montgomery County R-II School District may provide Google with certain personal information about the student, including, for example, a name, email address, and password. Google may also ask for personal information directly from students, such as telephone number for account recovery or a profile photo added to the G Suite for Education account; these are optional and based on your preference for your child. If you prefer they not share this information, please take a moment to have that conversation.

13 When a student uses Google services, Google also collects information based on the use of those services. This includes:

● device information, such as the hardware model, operating system version, unique device identifiers, and mobile network information including phone number; ● log information, including details of how a user used Google services, device event information, and the user's Internet protocol (IP) address; ● location information, as determined by various technologies including IP address, GPS, and other sensors; ● unique application numbers, such as application version number; and ● cookies or similar technologies which are used to collect and store information about a browser

How does Google use this information? In G Suite for Education Core Services, Google uses student personal information to provide, maintain, and protect the services. Google does not serve ads in the Core Services or use personal information collected in the Core Services for advertising purposes.

Google uses the information collected from all Additional Services to provide, maintain, protect and improve them, to develop new ones, and to protect Google and its users. Google may also use this information to offer tailored content, such as more relevant search results. Google may combine personal information from one service with information, including personal information, from other Google services.

Does Google use student personal information for users in K-12 schools to target advertising?

No. For G Suite for Education users in primary and secondary (K-12) schools, Google does not use any user personal information (or any information associated with an G Suite for Education Account) to target ads, whether in Core Services or in other Additional Services accessed while using an G Suite for Education account.

Can my child share information with others using the G Suite for Education account?

We may allow students to access Google services such as Google Docs and Sites, which include features where users can share information with others. When users share information publicly, it may be indexable by search engines, including Google.

Will Google disclose my child’s personal information? Google will not share personal information with companies, organizations and individuals outside of Google unless one of the following circumstances applies:

● With parental or guardian consent. Google will share personal information with companies, organizations or individuals outside of Google when it has parents’ consent (for users below the age of consent), which may be obtained through G Suite for Education schools. ● With Montgomery County R-II School District. G Suite for Education accounts, because they are school- managed accounts, give administrators access to information stored in them. ● For external processing. Google may provide personal information to affiliates or other trusted businesses or persons to process it for Google, based on Google’s instructions and in compliance with the G Suite for Education privacy notice and any other appropriate confidentiality and security measures. ● For legal reasons. Google will share personal information with companies, organizations or individuals outside of Google if it has a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to: ● meet any applicable law, regulation, legal process or enforceable governmental request. ● enforce applicable Terms of Service, including investigation of potential violations. ● detect, prevent, or otherwise address fraud, security or technical issues. ● protect against harm to the rights, property or safety of Google, Google users or the public as required or permitted by law. 14 Google also shares non-personal information -- such as trends about the use of its services -- publicly and with its partners.

What choices do I have as a parent or guardian? First, you can consent to the collection and use of your child’s information by Google. If you don’t provide your consent, we will not create a G Suite for Education account for your child, and Google will not collect or use your child’s information as described in this notice. However, we need you to fully understand that an account is needed in order to log in and utilize a student assigned Chromebook, Google Classroom, and Google storage.

If you consent to your child’s use of G Suite for Education, you can access or request deletion of your child’s G Suite for Education account by contacting the building Library Media Specialist. If you wish to stop any further collection or use of your child's information, you can request that we use the service controls available to limit your child’s access to features or services, or delete your child’s account entirely. You and your child can also visit https://myaccount.google.com while signed in to the G Suite for Education account to view and manage the personal information and settings of the account.

What if I have more questions or would like to read further?

If you have questions about our use of Google’s G Suite for Education accounts or the choices available to you, please contact your building Principal. If you want to learn more about how Google collects, uses, and discloses personal information to provide services to us, please review the G Suite for Education Privacy Center (at https://www.google.com/edu/trust/), the G Suite for Education Privacy Notice (at https://gsuite.google.com/terms/education_privacy.html), and the Google Privacy Policy (at https://www.google.com/intl/en/policies/privacy/).

The Core G Suite for Education services are provided to us under Google’s Apps for Education agreement (at https://www.google.com/apps/intl/en/terms/education_terms.html) [if school/district has accepted the Data Processing Amendment (see https://support.google.com/a/answer/2888485?hl=en), insert: and the Data Processing Amendment (at https://www.google.com/intl/en/work/apps/terms/dpa_terms.html)].

Disclaimer – Montgomery County R-II schools, its employees and agents, make no warranties of any kind, neither expressed nor implied, concerning the network and Internet access it is providing. Families should be aware that some material accessible via the Internet may contain items that are illegal, defamatory, inaccurate, or potentially offensive to some people. In addition, it is possible to purchase certain goods and services via the Internet, which could result in unwanted financial obligations for which a student’s parent or guardian would be liable. Furthermore, Montgomery County R-II is not responsible for: a. the accuracy, nature, quality, or privacy of information stored on any storage device, hard drives, or servers of information gathered through the Internet and Network; b. any damages suffered by a user, including but not limited to, loss of data resulting from delays or interruptions in service, computer viruses, or to personal property used to access computers, networks, or the Internet; While the District’s intent is to make Internet access available in order to further educational goals and objectives, students may find ways to access unauthorized materials as well. District instituted technical methods or systems to regulate students’ Internet access, cannot guarantee compliance with the District’s acceptable use policy. The District believes that the benefits to students of access to the Internet exceed any disadvantages. Ultimately, however, parents and guardians of minor children are responsible for setting and conveying the standards that their children should follow when using media and information sources.

Montgomery County R-II School District Student Application for Technology Usage

Last Name: ______

First Name: ______

Expected Year of Graduation from 12th Grade: ______

Student Contract Agreement Application Form Directions: After reading the Acceptable Use Policy, please read and fill out the appropriate portions of the following agreement completely and legibly. The signature of a parent or guardian is also required. Please return the agreement to the Librarian.

Acknowledgment I have read the Terms and Conditions. I understand and will abide by the stated Terms and Conditions for Technology Usage. I further understand that violation of the procedures is unethical and may constitute a criminal offense. I understand that e-mail and other wire communications may need to be interpreted or read in order to carry out district policy, and I consent to such interceptions. Should I commit any violation, my access privileges may be revoked, school disciplinary action and/or appropriate legal action may be taken.

Student’s Name (please print): ______

Student’s Signature: ______Date:______

Parent or Guardian As the parent or guardian of this student, I have read the Terms and Conditions for Technology Usage. I understand that this access is designed for educational purposes and The Montgomery County R-II School District has taken available precautions to eliminate controversial material. However, I also recognize it is impossible for the schools to restrict access to all controversial materials and I will not hold them responsible for materials acquired on the network. Further, I accept full responsibility for supervision if and when my child’s use is not in a school setting. I hereby give my permission to issue an account for my child and certify that the information contained on this form is correct.

Parent or Guardian (please print): ______

Signature: ______Date: ______

◻ I do NOT give permission for my student to access the Internet.

Montgomery County R-II School District G Suite Permission Form

Parents and Guardians, At Montgomery County R-II School District, we use G Suite for Education, and we are seeking your permission to provide and manage a G Suite for Education account for your child. G Suite for Education is a set of education productivity tools from Google including Gmail, Calendar, Docs, Classroom, and more used by tens of millions of students and teachers around the world. At Montgomery County R-II School District, students will use their G Suite accounts to complete assignments, communicate with their teachers, sign into their Chromebooks or other district device/computer, and learn 21st century digital citizenship skills. This notice provides answers to common questions about what Google can and can’t do with your child’s personal information, including:

● What personal information does Google collect? ● How does Google use this information? ● Will Google disclose my child’s personal information? ● Does Google use student personal information for users in K-12 schools to target advertising? ● Can my child share information with others using the G Suite for Education account?

Please read the information carefully, let us know of any questions, and then sign below to indicate that you’ve read the notice and give your consent. If you do not provide your consent, we will not create a G Suite for Education account for your child. Without a Google account, your child will not be able to log in to a Chromebook or other district device/computer and utilize Google Classroom, as well as various other applications listed above which may create a need for alternative ways to assess your child’s learning. I give permission for Montgomery County R-II School District to create/maintain a G Suite for Education account for my child and for Google to collect, use, and disclose information about my child only for the purposes described in the notice below. Thank you,

______Full name of student ______Printed name of parent/guardian ______Signature of parent/guardian Date

Montgomery County R- 2 School District Chromebook Student Contract

Important Liability Notice: All equipment listed on this form is the property of the Montgomery County R-II School District. The student and parent/guardian (borrower) checking out this equipment assumes full responsibility for the financial cost of repair and/or replacement of the equipment listed below should it be damaged, lost, or stolen while in the borrower’s possession. The replacement cost will be determined by the Technology Usage Fee guidelines and actual replacement cost.

❏ I will take good care of my Chromebook and know that I will be issued the same device each year. ❏ I will know where my Chromebook is at all times and never leave it unattended. ❏ I will never loan out my Chromebook to other individuals. ❏ I will charge my Chromebook battery to full capacity each night and bring it to school daily. ❏ I will keep food and beverages away from device at all times. ❏ I will utilize the Student Help Desk for any and all device repairs. ❏ I will protect my Chromebook by carrying it in a secure manner. ❏ I understand that the Chromebook that I am issued is subject for inspection at any time without notice and remains the property of Montgomery County R-2 School District. ❏ I will not deface the inventory number on my Chromebook, accessories, or bag. ❏ I will not place decorations (such as stickers, markers, etc.) on my Chromebook or accessories. ❏ I will file a police report in case of theft or vandalism. ❏ I agree to return the Chromebook and accessories in good working condition no later than the last day of school. ❏ I will be responsible for all damages or loss as a result of deliberate neglect or abuse and understand this may lead to further disciplinary action including complete cut-off from district technology use.

I have read and will follow the policies outlined in the Chromebook Policy Handbook and the District Acceptable Use Policy while at school as well as outside the school day.

Please select one: ❏ I would like a device issued to my child for his/her use this school year. ❏ I would like my child to check out and return his/her device daily this school year.

______Student Name (Please Print Neatly) Grade

______Student Signature Date

______Parent/Guardian Signature Date