RFQ NO. 20-076

REQUEST FOR QUALIFICATIONS

FOR REGIONAL FLEET AND FACILITIES STUDY SERVICES

October 09, 2020

Table of Contents

ADVERTISEMENT ...... 1-3 1 BACKGROUND ...... 1-3 2 SCOPE OF SERVICES ...... 2-4 3 SOQ SUBMITTAL ...... 3-12 3.1 Statement of Qualifications Format and Content ...... 3-12 3.2 Evaluation Criteria ...... 3-15 3.3 Schedule ...... 3-16 3.4 Pre-Submittal Meeting ...... 3-17 3.5 Addenda ...... 3-17 3.6 Selection Procedures ...... 3-17 3.7 Submittal Review and Selection Process ...... 3-18 3.8 Presentations and Interviews ...... 3-18 3.9 FAR Compliance ...... 3-19 3.10 Public Records and Proprietary Information ...... 3-20 3.11 Insurance Requirements ...... 3-20 3.12 Contract Type ...... 3-20 3.13 News Releases ...... 3-21 3.14 Identifying and Remedying Conflicts of Interest ...... 3-21 3.14.1 Duty to Disclose Potential Conflicts of Interests ...... 3-21 3.14.2 Identifying and Remedying the Potential for Bias ...... 3-22 3.14.3 Identifying and Remedying the Unfair Competitive Advantage ...... 3-22 3.15 Contract Terms and Negotiations ...... 3-22 3.16 Protest Procedures ...... 3-23 3.16.1 Protests Received Prior to Receipt of SOQs ...... 3-23 3.16.2 Selection Protests ...... 3-23 3.16.3 Filing Procedures ...... 3-23 3.16.4 Protests Referred to the FTA ...... 3-24 3.16.5 Costs and Damages ...... 3-24

Attachment A-Certificate of Lobbying Attachment B-Debarment and Suspension Form Attachment C-E-Verify Form Attachment D-Certificate Regarding Conflict of Interest Attachment E-Federal Requirements Attachment F-Federal Certifications Compliance Attachment G-Non-Collusion Form Attachment H-DBE Goal for Project Task Attachment H1 H2 H3 DBE-Forms Attachment I- Minimum Insurance Requirements Attachment J- RFQ Response Checklist

Exhibit A- Reference Documents

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ADVERTISEMENT REQUEST FOR QUALIFICATIONS

SOLICITATION NO. 20-027 FOR REGIONAL FLEET AND FACILITIES STUDY SERVICES

GoTriangle is seeking qualified firms to submit a Statement of Qualifications (SOQ) demonstrating the ability to perform Regional Fleet and Facilities Study services for a regional transit agency.

To obtain a copy of the Request for Qualifications (RFQ) document, firms shall download the document from the GoTriangle’s web site at https://gotriangle.org/procurement-opportunities. SOQs will be received until 10:00 a.m.. (EST) on, November 03, 2020 at GoTriangle's Administrative Office located at 4600 Emperor Boulevard, Suite 100, Durham, North Carolina, 27703. Questions regarding the RFQ shall be directed to William Bryant, Procurement Administrator at procurement@gotriangle.org. GoTriangle reserves the right to reject any or all Statement of Qualifications.

1 BACKGROUND

GoTriangle, a regional transit agency operating bus services in Durham, Orange, and Wake counties in North Carolina, is requesting SOQs from qualified firms to provide professional architectural and engineering services for the study and design through the conceptual phase of the proposed Regional Fleet Maintenance Facilities. We anticipate that the consultant will provide complete professional architecture/engineering services, including, but not limited to planning, programming, studies, analysis, and concept design services. This scope of work is intended to provide an overview of the anticipated major activities in the study; GoTriangle will finalize the detailed scope of services with the selected consultant during the negotiation phase of this procurement. This RFQ does not include services beyond the concept design. However, the selected firm may be requested to provide a limited scope of follow- on services and assistance at the sole discretion of GoTriangle.

PROJECT OVERVIEW AND OBJECTIVES

GoTriangle is seeking consultant support with assessing fleet and maintenance facility needs for GoTriangle and GoDurham, developing a conceptual design for these needs, and planning for potential regional electric bus charging infrastructure and other potential shared operations and maintenance resources. This effort will be closely aligned with ongoing transit plan updates in the three counties by the local Metropolitan Planning Organizations (MPOs), GoTriangle, and transit partners. If significant bus service expansion is contemplated in the transit plan updates, particularly in Durham, both GoTriangle and GoDurham will likely require additional maintenance capacity. The scope of services will include planning, conceptual design, and cost estimating to assess needs for expansion of existing maintenance facility sites and evaluate up to four alternative sites for new facilities (Study).

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The Study will identify potential expansions and alternatives to current utilization of existing facilities that will improve cost-efficiency and provide responsive services. GoTriangle will evaluate the alternatives based upon the following objectives: • Strategic capital improvement investment that will add value • Optimized usage of all facilities space and equipment (performance and safety) • Improved employee working environment (lounge, computer room, workout room, outdoor area, etc.) • Optimized logistical efficiency for bus dispatch, maintenance, and materials management • Optimized maintenance costs and out-of-service time for road call incidents • Minimization of deadhead time and cost • Reduced operating costs • Leveraging existing publicly owned real estate portfolios to the extent practicable • Prioritized sustainability goals by providing recommendations that minimize energy use and emissions, focus on maintenance and building renewal to reduce operating costs, maximize the life expectancy of facilities and equipment, and optimize space utilization • Consideration of regulatory requirements

2 SCOPE OF SERVICES

GoTriangle is soliciting SOQs from qualified consultants to develop a Regional Fleet and Facilities Study (Study). The Study will include: • Assessment of the existing GoDurham and GoTriangle maintenance facilities • Collection and incorporation of input from stakeholder groups gathered through stakeholder workshops • Recommendations from evaluation of alternatives to expand existing maintenance facilities and to develop new sites, including cost/benefit analysis, to guide the City of Durham and GoTriangle in future decision-making • Recommendations for future fleet size and fleet management approaches for both GoDurham and GoTriangle based on transit plan updates for Durham, Orange, and Wake counties • Identification of partnership opportunities • Identification and evaluation of shared maintenance opportunities • Analysis of electric bus charging infrastructure needs

The Study will evaluate future needs, consider alternatives, recommend implementation strategies, and consider economic and environmental impacts. The consultant is expected to provide a thorough documented analysis reporting viable and sound alternatives to current facilities utilization. The analysis should be focused on creating facilities that are optimally configured and operated in a manner that will provide sufficient capacity to deliver cost-effective and responsive transit services to our customers in both current and future operating environments. Additionally, the Study should consider current and impending state and federal regulations affecting the transit industry.

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The consultant shall be familiar with following reference documents, at a minimum: 1. Durham County Transit Plan Update (in progress – target completion fall 2021) 2. Orange County Transit Plan Update (in progress – target completion spring 2021) 3. Wake Transit Vision Plan Update (in progress – target completion spring 2021) 4. GoTriangle Short-Range Transit Plan (Approved 2018) 5. GoDurham Short-Range Transit Plan (Approved 2019) 6. GoTriangle BOMF Assessment Report (Published 2019) 7. Durham County Transit Plan (Adopted 2017, amended 2019) 8. Orange County Transit Plan (Adopted 2017, amended 2019) 9. Wake County Transit Plan (Adopted 2016) 10. FTA Asset Management Guide Supplement: Asset Category Overviews & Lifecycle Management (Original October 2012, Updated September 2019)

Replace the following text:

GoDurham operations and maintenance activities are currently performed primarily at the GoDurham facility at 1903 and 1911 Fay Street, Durham.

GoTriangle operations and maintenance activities are currently performed primarily at the GoTriangle facility at 5201 Nelson Road, Morrisville.

With the following additional detail:

GoDurham operations and maintenance activities are currently performed primarily at the GoDurham facility at 1903 and 1911 Fay Street, Durham:

o Fixed-route fleet – 59 vehicles, of which five are contingency. Current fleet includes a combination of Gillig 40-foot low floor deisel and Gillig 40-foot low floor hybrid. GoDurham expects to take delivery of two Gillig 40-foot low floor electric buses later this calendar year, and has ordered eight replacement Gillig 40-foot low floor clean deisel buses. o Demand-response fleet – 48 vehicles. Typical (pre-COVID) peak vehicles in service is 41-43; current peak vehicles in service is 30. Fleet includes a mix of unleaded gasoline fueled Ford high-top vans, Dodge Caravan low floor vehicles, Ford 20-foot ligth transit vehicles (LTV), Ford 22-foot LTVs. o Maintenance facility interior space . Fixed route: 25,240 sf . Demand response: 8,130 sf o Maintenance facility total size: 39.94 acres

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GoTriangle operations and maintenance activities are currently performed primarily at the GoTriangle facility at 5201 Nelson Road, Morrisville:

o Fixed-route fleet – 70 vehicles. Current fleet includes a combination of Gillig 40- foot and 35-foot deisel, and two Proterra 40-foot electric buses. o Demand-response fleet – 25 vehicles. Current fleet includes a mix of unleaded gasoline fueled Champion and Startran LTVs. o Maintenance facility interior space: 33,245 sf o Maintenance facility total size: 13.81 acres

I. SCOPE DETAILS AND DELIVERABLES

1. Project Management

The consultant shall: 1.1. Develop and maintain project execution plan for Study activities. Include the consultant’s identified single point-of-contact for communication with GoTriangle and organizational charts identifying key team members. The execution plan shall also include QA/QC and safety plans and procedures applicable to the consultant and its subconsultants. Submit initial documents for GoTriangle review within 15 calendar days (days) of notice to proceed (NTP). GoTriangle and the consultant will use best efforts to finalize these documents no later than 45 days following NTP. 1.2. Develop and maintain a detailed, task-specific project schedule, including consultant-led tasks in this scope of work and tasks led by GoTriangle and other partners, in a format acceptable to GoTriangle. Schedule shall identify, at a minimum, activities and durations, work phases, milestones, anticipated delivery dates, and GoTriangle and partners review periods. Furnish initial schedule within 15 days of NTP and furnish monthly schedule updates. 1.3. Progress reporting (documentation and meetings) 1.3.1. Furnish monthly progress reports and itemized invoices in a format acceptable to GoTriangle no later than the 20th day of the month following each invoice period. For June invoices (GoTriangle fiscal year close), furnish June invoice amount no later than July 15. 1.3.2. Lead weekly/biweekly project administration meetings with GoTriangle; develop and distribute agendas and furnish meeting summaries. 1.3.3. Furnish projected expenditure forecast by month within 15 days of NTP; furnish updated forecasts on a quarterly basis thereafter. 1.4. Submit all project deliverables, associated quality records, and in-progress work products requested by GoTriangle via project SharePoint site in a format consistent with GoTriangle file system specifications.

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1.5. Perform a formal review of this scope of work at the midpoint of the period of performance, and coordinate with GoTriangle to update as necessary to conform to evolutions in project needs. Deliverables

 Project Execution Plan  Project Schedule (initial and updated monthly)  Expenditure Forecast (initial and updated quarterly)  Monthly Progress Report / Invoice (monthly)

2. Operations and Maintenance Facility Assessment

2.1. The consultant shall hold workshop(s) with key GoTriangle, GoDurham and partner staff to obtain a clear understanding of the current operating conditions, needs of the facility and staff, deficiencies, priorities for improvements and future service level needs. Examples of discussion points include state of space utilization, business processes, operating procedures, workflow, space relationships, adjacencies, and building systems. 2.2. The consultant shall review existing real estate portfolios owned by City of Durham, Durham County, GoTriangle, and other potential partners as identified by GoTriangle, and consider opportunities to leverage existing inventory in developing recommendations in the remainder of Task 2. 2.3. After identifying facility needs and performing facility assessments, the consultant shall provide recommendations for current and future facilities investments. In determining the need for upgrades or replacements to existing facilities, operations and maintenance related equipment, and systems, the Study should consider but not be limited to, recent experience and lessons learned from peer agencies, new building code requirements, regulatory compliance (e.g., hazardous waste management and occupational health & safety), site safety and security considerations, economic service life, obsolescence, and deterioration. Recommendations should also maximize efficiency and utility of current and projected operations. The various recommendations should be accompanied with cost estimates that can be used for budgeting purposes and a cost-benefit analysis or related evaluation technique for capital-intensive recommendations. It is important to identify key investment priorities that provide GoTriangle with the greatest return on investment. The Study should also highlight the costs and consequences of maintaining the status quo, which should include impacts to current and projected operations. 2.4. The subsequent analysis should provide, at a minimum, the following: a. Optimal use of existing site or optimal acreage of new site to accommodate maintenance of anticipated future fleet size and make-up (based on transit plan updates, which may contemplate multiple scenarios of bus service investment and fleet size expansion; iterative analysis in parallel with transit plan updates and coordination with the transit plan consultants is likely to be required). b. Required functions (including administration, operations, maintenance, and amenities storage) to be housed, optimal square footage required for each function, and recommendations for separation/collocation of functions. c. Preliminary building(s) specifications.

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d. Optimal circulation plan for parking, cleaning buses, including considerations for electric bus charging, parking needs for future fleet expansion and non-revenue vehicles, and employee parking, and consideration for assignment/reporting booth in bus parking area if not adjacent to building. e. Passenger handling requirements, if necessary (GoTriangle does not expect passenger handling to be co-located at these facilities, although it is possible depending on location).

2.5. The following outlines the minimum components of the assessment for both the GoDurham (Fay Street) and GoTriangle (Nelson Road) facilities: a. Functional Needs and Capacity Evaluation i. The consultant shall utilize workshops with GoDurham/GoTriangle staff (see 2.1) and site visits to confirm the functional needs of the space (including deficiencies), assess accessibility and evaluate the existing capacity limits. ii. Assessment of existing facility condition as it relates to the facility’s ability to meet functional and operational needs. GoTriangle does not anticipate that a structural assessment and other detailed facility health assessments will be required. (A preliminary study of the GoTriangle facility was recently conducted; consultant shall review that study and refresh for recent facility changes.) b. Expansion Recommendations i. On-site expansion  Space Programming for building and site: Determine adequacy of existing property to accommodate future transit operation requirements. Consultant will determine, based upon the forecast facility and programming needs, the facility elements and space requirements needed to meet these needs. The Study will also include a proposal for where these needs will physically be met/located and will include considerations for interdependencies between departments/functions to improve communications, reduce operating costs and improve efficiency.  Schematic(s)  Include pro and con arguments for each of the options, along with a list of potential concerns of major stakeholders who may be impacted.  Site environmental assessment: Assessment of the overall impact on the surrounding area including historic preservation (where applicable), land, air, water use, neighboring business, traffic-noise impacts, etc.  Site geotechnical assessment.  Consultant shall provide all due diligence documents, reports and analysis to preserve federal funding eligibility for future design and construction (e.g. Title VI, NEPA screening). ii. Off-site expansion/relocation/satellite schematic(s)  Evaluation and Selection of New Facility Sites . With input from GoTriangle, develop geographic target areas for site selection, considering efficiencies/minimizing non-revenue miles for current and anticipated future fixed route services and paratransit trips. . Provide a list of conditions that determine whether alternative sites are reasonable to pursue. . Establish a list of available or potentially available properties through a criteria- driven site search. An example of site features to be reviewed include: Parcel

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PIN, Owner, Address, Size (ac), Total Assessed Value, Cost per Acre, Existing Structures, Above Ground Utility, Existing Zoning, Streams, Water Bodies, Flood Zones, Historic Properties, Community Resource and Hazardous Materials. . Coordinate with GoTriangle to confirm the (up to) four alternative sites to be presented with the assessment. . Identify any required zoning changes that would be needed. . Develop organizational and operational plans for each alternative site. . Evaluate impact to deadhead miles and the associated costs.  Space Programming for building and site  Include pro and con arguments for each of the options, along with a list of potential concerns of major stakeholders who may be impacted.  Site environmental assessment: Assessment of the overall impact on the surrounding area including historic preservation (where applicable), land, air, water use, neighboring business, traffic-noise impacts, etc.  Site geotechnical assessment.  Consultant shall provide all due diligence documents, reports and analysis to preserve federal funding eligibility for future construction associated with GoTriangle and GoDurham maintenance facilities (e.g. Title VI, NEPA screening). iii. Conceptual designs for all alternatives, including graphical renderings iv. Cost estimates for expansion and new site alternatives confirmed for consideration by GoTriangle  A detailed conceptual phase opinion of probable cost for each alternative. The cost opinion will include hard costs for any off-site utilities or other improvements required for the projects, all site development and building construction, as well as all soft costs for land acquisition, permitting, design, bidding, construction administration services, surveys, environmental and geotechnical services, and construction materials testing and special inspections, if necessary. The opinion will also include both designer and owner contingencies and be in format as requested by GoTriangle.  Cost estimates shall include detailed clarifications and assumptions.  GoTriangle does not require an appraisal of its properties but expects the consultant to include a Broker’s opinion of value or equivalent. v. Anticipated design and construction schedule for expansion and new site alternatives, including initial land acquisition where applicable. Schedules for expansion at existing sites shall consider that the facilities need to remain operational. vi. Opportunities for phasing improvements, considering both funding/grant availability as well as phasing over time to align with anticipated fleet expansion schedule vii. High-level relocation plan and phasing for each alternative viii. Proposed plan for potential re-use and sale of existing facilities and properties. ix. Comparison of on-site and off-site expansion/relocation options  Cost/benefit analysis, feasibility analysis, text narrative and table presentation, pros and cons of each alternative. Analysis should consider the study objectives.

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Deliverables  Data Collection Plan (Reference Task 2.1) o Prepare and send to GoTriangle for review and approval: workshop plan with timeline, staff information, objectives, methodology, and post-workshop deliverables.  Data Collection Meeting Agendas and Materials (Reference Task 2.1)  Review and discuss findings from data collection workshops (Reference Task 2.1)  Review and discuss summary of findings and preliminary recommendations/analysis with GoTriangle for input and feedback prior to developing draft reports. (Reference Task 2.1-2.4)  GoDurham Facility Expansion Report (Draft and Final) (electronic copy) (Reference Task 2.2-2.4) o Draft report shall be provided to GoTriangle for review and comment. The review period shall be a minimum of two weeks. After receiving all comments, the consultant shall submit a final report within 30 days. o The report shall be informed by the findings of the GoDurham Fleet Size and Composition Assessment Technical Memorandum (Reference Task 3.1) and the full Technical Memorandum shall be included with the report as an attachment or appendix. o The report shall be informed by the GoDurham components of the Regional Shared Maintenance Opportunities Technical Memorandum (Reference Task 4.2) and the Regional On-Route Electric Charging Infrastructure Report (Reference Task 3), both of which shall be included with the report as an appendix.  GoTriangle Facility Expansion Report (Draft and Final) (Reference Task 1.2-1.4) o Draft report shall be provided to GoTriangle for review and comment. The review period shall be a minimum of two weeks. After receiving all comments, the consultant shall submit a final report within 30 days of receiving comments. o The report shall be informed by the findings of the GoTriangle Fleet Size and Composition Assessment Technical Memorandum (Reference Task 3.2) and the full Technical Memorandum shall be included with the report as an attachment or appendix. o The report shall be informed by the GoTriangle components of the Regional Shared Maintenance Opportunities Technical Memorandum (Reference Task 4.2) and the Regional On-Route Electric Charging Infrastructure Report (Reference Task 3), both of which shall be included with the report as an attachment or appendix.  Present Final Report summary to GoTriangle and City of Durham leadership.  Attend board presentation as requested by GoTriangle and City of Durham.

3. Fleet Size and Composition Assessment 3.1 GoDurham – Fixed Route and Paratransit a. The most recent current fleet inventory will be provided to the consultant for reference. b. Consultant shall recommend the future fleet size and composition (e.g. diesel versus electric for fixed route; potential propane for paratransit) to achieve the goals set forth in the Durham Transit Plan updates, suitability of electric bus range considering routes, runcutting, and blocking, and input from GoTriangle/GoDurham. Future fleet projections will inform future maintenance needs and capital plan. c. Consultant shall provide recommendations regarding a fleet acquisition/management plan. 3.2 GoTriangle – Fixed Route and Paratransit a. The most recent current fleet inventory and buying process shall be provided to the consultant for reference.

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b. Consultant shall recommend the future fleet size and composition (e.g. diesel versus electric) to achieve the goals set forth in the Durham, Orange, and Wake Transit Plan updates, including suitability of electric bus range considering routes, runcutting, and blocking, with input from GoTriangle. Future fleet projections will inform future maintenance needs and capital plan. c. Consultant shall provide recommendations regarding adjustments to the existing fleet management plan. d. Contracted Services Assessment – Consultant shall assess current list of contracted routes for potential conversion to direct operation and shall assess current list of directly operated routes for potential conversion to contracted services. Evaluation shall include assessment of costs, non-revenue miles, and other relevant considerations. Deliverables  GoDurham Fleet Size and Composition Assessment Technical Memorandum (Draft and Final).  GoTriangle Fleet Size and Composition Assessment Technical Memorandum (Draft and Final).

4. Regional Partnership Opportunities 4.1 Regional Transit Partner Meetings a. Consultant shall work with GoTriangle to convene meetings or workshops as necessary with other Triangle area transit operators (e.g. GoCary, GoRaleigh) to engage on the topics in this task (Reference 4.2 and 4.3). 4.2 Partnership Opportunities a. Consultant shall document all potential partnership opportunities discussed during Partner Meetings, including those beyond what directly influences this Study. b. Consultant shall evaluate opportunities for and feasibility of shared maintenance activities or shared space for contracted activities (e.g. paint/body, heavy duty vehicle maintenance, overhaul/rebuild). 4.3 Regional On-Route Electric Charging Infrastructure a. Consultant shall conduct an electric charging infrastructure needs assessment based on current and future anticipated electric bus fleet and routes. b. Consultant shall evaluate and propose infrastructure locations (opportunity sites). c. Consultant shall recommend a phased schedule for installing electric charging infrastructure based on fleet projections and future route planning. d. Consultant shall provide an opinion of probable cost for infrastructure upgrades, aligned with the proposed phased schedule.

Deliverables  Data Collection Meeting Agendas and Materials (Reference Task 4.1).  Present summary of findings and preliminary recommendations/analysis to GoTriangle for input and feedback prior to developing Technical Memorandum and Electric Charging Infrastructure Report (Reference Task 4.1).  Regional Shared Maintenance Opportunities Technical Memorandum (Draft and Final).  Regional On-Route Electric Charging Infrastructure Report (Draft and Final).

II. PROJECT DURATION

GoTriangle anticipates this scope will be completed within a period of 12-18 months from notice to proceed.

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3 SOQ SUBMITTAL All SOQs shall be submitted to GoTriangle by November 03, 2020 10:00 a.m. EST. SOQs received after the time and date specified will be returned unopened.

GoTriangle reserves the right to postpone the RFQ due date for its own convenience. GoTriangle will provide the final addendum, if any, a minimum of five (5) working days prior to receipt of SOQs.

The SOQ Submittal shall include one (1) thumb drive. SOQs shall be submitted in a sealed box or envelope that is clearly labeled with the Submitter's name and Solicitation No. 20-067 “Regional Fleet and Facilities Study Services”. SOQs submitted by facsimile or e-mail will not be accepted.

If any changes in the Scope of Work are developed, GoTriangle reserves the right to renegotiate these changes.

Please note the different remit to addresses below, if a Submitter chooses to send the SOQ by personal delivery, courier/delivery service, or by US mail:

Delivered By Personal Delivery or Delivered By US Postal Service Courier/Delivery Service

GoTriangle GoTriangle 4600 Emperor Blvd P.O. Box 13787 Suite 100 Research Triangle Park, NC 27709 Durham, NC 27703 Attn: William Bryant Attn: William Bryant

GoTriangle reserves the right to modify the procurement schedule set forth above as circumstances may warrant.

3.1 Statement of Qualifications Format and Content The following information shall be presented in a clear, comprehensive, and concise manner and in the prescribed format. In order for GoTriangle to adequately compare and evaluate qualifications objectively, SOQs shall be submitted in accordance with the following format in terms of order. The SOQs shall be prepared simply and economically, providing straightforward and concise information. Materials other than those specifically requested at each stage of the selection process will not be considered and shall not be submitted at any time during the selection process.

Submittals shall be prepared on standard 8 1/2" x 11" paper. Foldouts containing charts, spread sheets, and oversize exhibits are permissible. All responses, as well as any reference material presented shallt be written in English All submittal pages must be numbered, two-sided printing is allowed. SOQ’s shall be limited to a total of thirty (30) pages and will not include unnecessary company advertisement material. All printing, except the front cover of the SOQ, shall be Times New Roman, 12-point font:

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1. Cover Sheet The cover sheet shall clearly present the project title, the Submitter's name, and the RFQ number. All printing, except for the front cover of the SOQ, shall be Times New Roman, 12-point font. 2. Table of Contents 3. A Concise Letter of Interest including a. the name and address of the prime Consultant and the state in which it is incorporated and chiefly located; and, b. a brief description of the Submitter (prime, subconsultants and third-party consultants) and its interest in performing the required professional services; and, c. the name, address, phone and facsimile numbers and e-mail address of the designated contact for the Submitter (prime consultant); and, d. acknowledgment of all addenda to the RFQ document (each addendum must be identified); and, e. Signature of a duly authorized official of the prime Consultant firm. 4. A statement indicating any judgments against the Submitter (prime, subconsultants and third- party consultants) within the last five (5) years, or pending litigation, related to professional conduct or services 5. Description of the Submitter’s Understanding of Scope of Services and Strategy for Delivering Services a. The Submitter shall outline the methodology and approach for the performance of the tasks identified in the Scope of Work. The project approach shall provide a narrative description for implementing the work tasks for which the Submitter may be qualified, as well as any substantive or procedural innovations used by the Submitter on similar projects that are applicable to the services described in this RFQ.

6. Qualifications and Experience of Key Supervisory Personnel and their Commitment to the Project:

a. Team Structure Organizational Chart [formatted on one (1), 11” x 17” page]

b. Provide a description showing the structure of the Submitter’s team, inter-relationships, areas of responsibility and the names of key personnel assigned to the project along with their areas of responsibility, specific tasks and commitment to the project.

c. Provide resumes and qualifications of each proposed team member (max one (1) page).

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7. Previous Experience in Required Disciplines with Similar Scope of Services

Performance involves work that is the same or similar in nature, size, and complexity to the services being procured under this Solicitation:

a. Provide a list of at least three (3) projects similar in scope and magnitude to the project(s) described in this RFQ that the proposing firm and/or its subcontractors have undertaken within the last five (5) years. The list should include: contract amount(s), funding source(s), description of work performed, client contact person(s), phone number(s), and email address(es).

8. Availability of Firm and its Demonstrated Capability to Perform Work on Schedule:

a. The Submitter shall outline the availability of staff and demonstrate the capability to perform the work on schedule in accordance with tasks identified in the Scope of Services. 9. Participation of DBE Firms in Performance of the Services The DBE participation goal for this solicitation is 11.1%. Further details on DBE requirements are included in Attachment-H. The Submitter shall address the participation of DBE firms on tasks relevant to activities of the Submitter and to the Scope of Work (to the extent such participation is feasible and practicable). It is the expectation of this solicitation that selected firms will put forth good-faith efforts to meet project-specific goals that will be established for each task order. Calculation of the DBE percentage will include only those DBE firms that are certified by North Carolina Department of Transportation (NCDOT). Forms: Attachment H1, H2, and H3 shall be required during contract negotiations. 10. Projects References Provide at least three (3) Example Projects which best illustrate the Submitter’s (prime and subconsultants’) qualifications for the project a. Include the name and contact information for a person associated with each of the owners or the organizations which contracted for the professional services who is very familiar with the project and the firm’s (or firms’) performance b. Indicate the level of involvement as a prime or subconsultant and the role of key personnel on the reference project The following attachments will not be counted toward the maximum 30 pages. 11. Certificate of Lobbying Form (Attachment A) 12. Debarment and Suspension Form (Attachment B) 13. E-Verify Form (Attachment C) 14. Conflict of Interest Form (Attachment D) 15. Certificate of Compliance with FTA Clauses Form (Attachment F) 16. Non-Collusion Form (Attachment G) 17. Response Checklist (Attachment J)

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Submitters shall not make changes or revisions to their submissions after the submission deadline. It is expected that all of the principals and professional staff assigned to the project in the SOQ will perform the work on the project. NOTE: NO FEE IS TO BE SUBMITTED AT THIS TIME. FINAL FEE NEGOTIATIONS WILL COMMENCE WITH THE FIRM(S) OR INDIVIDUAL(S) SELECTED BASED ON THIS QUALIFICATIONS-BASED SELECTION PROCESS.

3.2 Evaluation Criteria The criteria outlined below are listed in order of importance and will be used in evaluating the SOQs.

No. Criterion

1 Project understanding and technical approach 30%

2 Relevant experience and references for key personnel 30%

3 Qualifications and project experience of the firm 20%

4 DBE participation approach 10%

5 Schedule and availability 10%

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3.3 Schedule The selection process will proceed as outlined below.

DATE EVENTS FOR

Regional Fleet and Facilities Study

October 09, 2020 RFQ Advertised and posted to GoTriangle website

Inquiries Must be Received in Writing by (e-mail only) October 16, 2020 To William Bryant at [email protected].

October 20,2020 Responses to all questions received will be posted on the GoTriangle website. All firms that have previously registered and downloaded the RFQ documents from the GoTriangle website will be notified of responses via e-mail.

November 03, 2020 Statement of Qualifications (SOQs) due at the GoTriangle 10:00 A.M. EST Administrative Offices

November 06, 2020 Evaluation of SOQs

November 9th & 10th Conduct Interviews, if needed.

November 10, 2020 Committee Selection

Review and Selection Committee recommends to the President November 10, 2020 /CEO the ranking of firms

GoTriangle Board of Trustees authorizes the President/CEO to November 18, 2020 enter into negotiations with the recommeded submitter

November 20, 2020 Enter into negotiations with the selected Submitter

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3.4 Pre-Submittal Meeting There will be no Pre-Submittal Meeting for Contractors and Subcontractors.

3.5 Addenda Any changes to this RFQ document will be made by written addenda issued by GoTriangle. Upon issuance, the addenda will be considered part of the RFQ document and will prevail over inconsistent or conflicting provisions contained in earlier versions of the RFQ document. Addenda will be available for download from the GoTriangle website in the same manner as the RFQ document. All Submitters that have been shortlisted by GoTriangle for further consideration in this solicitation process will be notified via e-mail that an addendum is available for download. This process will be repeated each time an addendum is posted to the GoTriangle website.

A valid e-mail address must be provided upon download of the RFQ document in order for GoTriangle to notify Submitters of the availability of addenda. GoTriangle will not be responsible for Submitters failing to receive notification of the availability of addenda if an invalid e-mail address or no e-mail address was provided to GoTriangle.

Submitters shall acknowledge their receipt of all addenda in the Letter of Interest submitted with their SOQ submission. As with other required documentation, SOQs that fail to provide a detailed listing of addenda received may be excluded from further consideration for this solicitation.

3.6 Selection Procedures GoTriangle ’s professional services contracts are negotiated based upon the selection of the most qualified firm. GoTriangle reserves the right to reject any and all SOQs. GoTriangle reserves the right to remove from further consideration any SOQ that, at GoTriangle's sole discretion, has substantial deficiencies in relation to one or more of the evaluation criteria. If at any time during the selection process relevant information becomes available that was not previously known, GoTriangle expressly reserves the right to reconsider its selection.

This procurement shall be conducted in full compliance with the requirements of the Brooks Act (Public Law 92-582) and N.C.G.S. 143-64.31. The Brooks Act requires a qualifications based procurement method for the selection of the successful Submitter. Cost is therefore excluded as an evaluation factor in this solicitation. Submitter shall not enclose any financial or commercial terms or rates with the RFQ. To do so will result in the elimination of the Submitter from consideration. GoTriangle will conduct negotiations with the most qualified firm (prime consultant). In preparation for these negotiations, the most qualified firm will be advised by GoTriangle of the documents to be submitted at that time.

If an agreement cannot be reached on cost with the most qualified firm, negotiations will be formally terminated with that firm. Once negotiations are terminated, that firm is irrevocably out of contention for this contract and cannot be brought back in. Negotiations will then be conducted with the next most qualified firm. This process shall continue until a negotiated agreement is reached which GoTriangle considers to be fair and reasonable.

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3.7 Submittal Review and Selection Process The Review and Selection Committee (Committee) will be composed of GoTriangle and City of Durham staff. The Committee will make such reviews and investigations as it considers necessary and appropriate for evaluation of the SOQs. Following evaluation of the SOQs by the Committee, GoTriangle may invite Consultant Teams to make a presentation and participate in an interview. Submitters who may be selected shall follow the Presentation and Interview Guidelines detailed in section 3.9, Presentations and Interviews. Firms or individuals submitting SOQs will be placed in rank order based on their demonstration of addressing the needs reflected in the Scope of Services. The Committee will be responsible for recommending to the President/CEO the Submitter with whom to pursue contract negotiations. Upon authorization by the GoTriangle Board of Trustees, the President/CEO or his designees will undertake contract negotiations for the technical and professional services to be provided. Approval and award of the contract will be made by the GoTriangle Board of Trustees. Submitters are encouraged to submit comprehensive responses to this solicitation. GoTriangle will not compensate or reimburse Submitters for any costs incurred as a result of this selection process and subsequent contract negotiations.

3.8 Presentations and Interviews

Selected Submitters for this project (if needed) will be invited to present to and be interviewed by the Committee. If presentations and interviews occur, GoTriangle expects they will be conducted online via webconference. Submitters should follow the guidelines set forth below when preparing for their interviews.

1. The Submitter's presentation should last a maximum of thirty minutes, and the Committee will use additional time for the interview. It is strongly recommended that the principal(s) in charge, the project manager(s), and key individuals from each of the areas of expertise and/or firms (prime and its subconsultants) be available to participate in the interview.

2. The Submitter shall provide an interview agenda and a list of names of the participants, to GoTriangle staff for distribution to the Committee members. Unless specifically requested by GoTriangle no other information shall be included on the agenda.

3. The Submitter's presentation shall cover the following areas within the time limit:

a. Understanding of the Scope of Services and Project Objectives Based on the Scope of Services and the information presented in the RFQ, the oral presentation shall include a thorough review of the Submitter's perception of the project. Potential modifications and additional enhancements, which the Submitter deems appropriate and necessary for the success of the project, may also be included.

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b. Method of Approach to Project Based on the Scope of Services and expanding upon the approach to the project provided in the RFQ submission, the oral presentation shall be a factual dissertation of the Submitter's organization, the expertise and responsibilities of key individuals, staff assignments, the Submitter's support capabilities, and the methods developed by the Submitter to coordinate and control projects to ensure delivery and coordination with others working on the project. c. Previous Experience A summary of at least three (3) recent projects that members of the Submitter’s team have completed shall be presented. Examples shall demonstrate the Submitter's involvement in projects as similar as possible to the Scope of Work set forth in this RFQ. For each project discussed, the Submitter shall review its objectives, the firm's approach, the schedule, current status, etc. 4. The Submitter shall provide an electronic copy of the presentation to GoTriangle at the conclusion of the interview. At the conclusion of the interview process, the Committee will convene to discuss its findings and prepare its recommendation for submission to the President/CEO.

3.9 FAR Compliance Subsequent to authorization by the GoTriangle Board of Trustees, the Submitter ranked most qualified shall provide GoTriangle with a Certification of Final Indirect Costs in accordance with Part 52.242-4 of the Federal Acquisition Regulations (FAR) for the firm’s most recent financial year. At the time of contract negotiations, GoTriangle reserves the right to request documentation supporting cost and pricing data. Such information shall include, but not be limited to: . A certified statement from the selected firm and sub-consulting firms, if any, about the firm's accounting system indicating the following: o An overview of the accounting system and its capability to track costs and provide financial information. o Written procedures and policies concerning the Submitter’s accounting system, timekeeping, payroll, purchased services and materials, direct and indirect cost control, asset capitalization, and depreciation.

. Chart of accounts including definition of what is included in each account, including:

a. Cost information supporting the basis for the indirect cost rate(s) and a statement from the selected firm and subconsultants, if any, indicating the cost accounting period and whether the cost information is formulated using historical or projected data. If the cost information is based on projected cost data, then both historical and projected data will be provided with explanations for changes from historical to projected cost data. b. A certified statement from the selected firm and subconsultants, if any, that the proposed cost and pricing data does not include any unauthorized charges per Title 4 of the Code of Federal Regulations (CFR) Chapter I Part 31.

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. Proof of adequate financial resources that would be available to the selected firm and subconsultants, if any, for the execution and completion of the work hereunder. Such information shall include:

a. For the past two fiscal years, copies of balance sheets, profit and loss statements, statements of changes in financial position, including footnotes and auditor's opinions on financial statements, and b. Annual reports.

3.10 Public Records and Proprietary Information Records received by GoTriangle in response to a bid solicitation or a request for proposals are public records and subject to public inspection and copying. Some bid records are public as soon as received by GoTriangle, others become public at bid opening and others at bid award. The North Carolina Public Records Act (N.C.G.S. 132-1 et seq.) authorizes GoTriangle to withhold from public inspection and copying legitimate and properly marked ‘trade secrets’ if the record meets all of the following conditions: . It is a "trade secret" as defined in G.S. 66-152(3); and . It is the property of a private "person" as defined in G.S. 66-152(2); and . It is disclosed or furnished to GoTriangle in connection with a bid or proposal; and . It is marked as "confidential" or as a "trade secret" at the time of its initial disclosure to GoTriangle If as part of a Consultant’s bid or proposal, the Consultant submits to GoTriangle any record, or portion of a record, that constitutes a trade secret as defined in G.S. 66-152(3), the Consultant should clearly mark the particular record, or portion of the record, that meets the statutory definition as TRADE SECRET or CONFIDENTIAL TRADE SECRET. In the event GoTriangle receives a public records request for material properly designated as a “trade secret,” GoTriangle will notify the owner of the property and give the owner a 7-day period to respond in writing and provide written justification that the specific record is entitled to be withheld under G.S 132-1.2. GoTriangle will require that the Consultant indemnify GoTriangle in the event a challenge is brought for the withholding of a record based on the “trade secret” exception to the Public Records Act.

3.11 Insurance Requirements Insurance requirements are outlined in Attachment-I.

3.12 Contract Type It is proposed that, if a contract is entered into as a result of this RFQ, it will be a Cost Plus Fixed Fee (CPFF) contract with a not to exceed total amount.

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3.13 News Releases Submitters shall not make news releases pertaining to this RFQ, or the project to which it relates, without prior GoTriangle approval.

3.14 Identifying and Remedying Conflicts of Interest

3.14.1 Duty to Disclose Potential Conflicts of Interests a. GoTriangle is required to provide full and open competition for its procurements and to avoid conflicts of interest. GoTriangle may need to balance these two interests by restricting full and open competition to remedy an actual, potential, or perceived personal, organizational, financial, or ethical conflict of interest. If a restriction is required, the restriction will be narrowly tailored, as warranted, to remedy the conflict of interest. GoTriangle will award the contract to the apparent successful Submitters unless GoTriangle determines that an actual. potential, or perceived conflict of interest exists that cannot be avoided or mitigated by a reasonable remedial restriction.

b. An organizational conflict of interest is a situation where there is (i) potential for bias or (ii) an unfair competitive advantage. Determining whether the potential for bias or an unfair competitive advantage exists requires a case-by-case analysis. For example, all competitive advantages are not necessarily unfair. Whether or not a competitive advantage is unfair depends on the circumstances. An advantage that is fair under one set of circumstances may be unfair under another set of circumstances.

c. Submitters shall include in their SOQ a statement disclosing actual, potential, or perceived conflicts and offer a remedy for each (Submittal Form, Certification Regarding Conflict of Interest). This disclosure shall apply to the Submitter any affiliates, proposed subconsultants, and key personnel of any of these firms. GoTriangle will evaluate the circumstances and determine whether a conflict exists and if so, will determine whether the proposed remedy complies with FTA requirements and is reasonable. If the conflict cannot be remedied in a reasonable manner, GoTriangle may reject portions or all of the SOQ.

d. If a Submitter believes that there are no conflicts of interest, the Submitter shall submit a statement in its SOQ on the form provided in the RFQ (Submittal Form, Certification Regarding Conflict of Interest), certifying that to its best knowledge and belief no conflicts of interest exist. The Submitter must obtain the same information from potential subconsultants prior to award of a subcontract and submit the information to GoTriangle.

e. Failure to provide the relevant statements described above, or any additional information as may be required by GoTriangle to make its determinations, may result in disqualification of the Submitter for award. If nondisclosure or misrepresentation is discovered after award, the resulting contract may be terminated. If after award the Consultant discovers a conflict of interest an immediate and full disclosure shall be made in writing to GoTriangle’s General Counsel.

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3.14.2 Identifying and Remedying the Potential for Bias a. The potential for bias exists where the Consultant’s objectivity may be impaired in the performance of the Scope of Work because of existing contracts. For example, the Scope of Work requires the Consultant to process progress payments, develop change orders, and monitor the performance of GoTriangle contractors and Consultants. It would be a classic conflict of interest for the Consultant to process its own progress payments, negotiate its own change orders, and monitor its own performance because the Consultant may not be able to conduct these activities with objectivity. The Consultant could remedy this by employing an organizational structure and management system that avoided these conflicting activities.

b. Conflicts might arise on future work. For example, if the Consultant writes specifications for performing construction management services for a particular line of business, the Consultant would not be eligible for contracts to perform those services. The Consultant could avoid this potential conflict by not participating in the source selection of work it wishes to compete for. The Scope of Work does not currently include participation in source selection activities, but the example illustrates how performance of an existing contract could create a conflict of interest on a future contract.

3.14.3 Identifying and Remedying the Unfair Competitive Advantage a. All competitive advantages are not by themselves unfair and, if an advantage is determined to be unfair because of the circumstances, it may be possible to remedy it. For example, a firm that has done work for GoTriangle before, whether the Scopes of Work were similar to this RFQ or not, has the competitive advantage of its experience working with GoTriangle business processes. It would be considered an unfair competitive advantage if the previous work experience gave the firm access to information that was not available to the public. A potential remedy would be for GoTriangle to make the information available to all potential Submitters.

b. Conflicts might arise on future work. For example, if the Scope of Work requires the Consultant to develop cost estimates and budgets for future GoTriangle projects, for which engineering, construction management, or construction services will be procured by competitive selection, the Consultant may be precluded from proposing (or bidding) in the future on work for which it developed cost estimates or budgets.

3.15 Contract Terms and Negotiations The Services to be performed are anticipated to be funded, in part, by grants provided under programs of the Federal Transit Administration (“FTA”), and as such are subject to the terms and conditions set forth in the grant agreements. Federal laws, regulations, policies, and related administrative practices applicable to the Services may be modified from time to time. Submitter shall acknowledge that the most recent of such federal requirements shall govern the resulting contract at any particular time, unless the federal government determines otherwise. Likewise, new federal laws, regulations, policies and administrative practices may be established after the contract is executed and may apply to the contract.

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Negotiation of a contract will be in conformance with applicable federal, state, and local laws, regulations, and procedures. The objective of the negotiations will be to reach agreement on provisions and cost of the proposed contract.

Upon successful contract negotiations, the President/CEO will present the required documentation to the GoTriangle Board of Trustees for approval and authorization to execute the contract.

3.16 Protest Procedures 3.16.1 Protests Received Prior to Receipt of SOQs Protests concerning the procedures of this solicitation must be submitted in writing to the GoTriangle President/CEO not later than five (5) working days prior to the date set for the receipt of SOQs. Upon receipt of a protest, the President/CEO may, at his discretion, extend or postpone the deadline for receipt of SOQs. The President/CEO will answer the protest in writing not later than three (3) working days prior to the deadline date for receipt of SOQs.

3.16.2 Selection Protests The Review and Selection Committee recommendation will be based on the highest ranked Submitter. GoTriangle will announce the highest ranked Submitter. Following this announcement, a Submitter may file a protest regarding the recommendation. A protest of the recommendation must be in writing and must be received by the GoTriangle President/CEO not later than five (5) working days after the GoTriangle Board of Trustees has authorized the President/CEO to negotiate the contract. GoTriangle will consider all protests regarding the recommended Submitter prior to executing the contract.

3.16.3 Filing Procedures Any and all protests filed with the GoTriangle President/CEO shall:

1. Include the name and address of the protester. 2. Identify the procurement. 3. Contain a statement of the legal and factual grounds for the protest and any supporting documentation. The grounds for the protest must be fully supported. 4. Indicate the ruling or relief desired from GoTriangle.

Protests shall be filed with the GoTriangle President/CEO, via personal delivery or courrier to 4600 Emperor Boulevard, Suite 100, Durham, NC 27703; or by mail to P.O. Box 13787, Research Triangle Park, NC 27709. The President/CEO will respond in detail to each substantive issue raised in the protest. With regard to a properly filed protest, GoTriangle's determination will be final. Violations of federal law or regulations will be handled by the complaint process stated within that law or regulation. Violations of state law, or state or local regulations will be under the jurisdiction of the appropriate state or local authorities.

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3.16.4 Protests Referred to the FTA The FTA will only entertain a protest that alleges GoTriangle failed to follow the above protest procedures. Any such protest must be filed in accordance with FTA Circular 4220.1F.

3.16.5 Costs and Damages All costs of a protest shall be the responsibility of the protestor and undertaken at the protestor’s expense. GoTriangle will not be liable for damages to the Submitter filing the protest or to any participant in the protest, on any basis, expressed or implied.

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