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Expression-Of-Interest-For-Local-Host-Of-2024-ISU

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Expression-Of-Interest-For-Local-Host-Of-2024-ISU Table of Contents PART 1: EXPRESSION OF INTEREST (EOI) .............................................................................................. 3 1. Executive Summary ............................................................................................................. 3 2. Bid Considered Official ........................................................................................................ 4 3. Host Skate Canada Section Payment .................................................................................. 4 PART 2: OVERVIEW ............................................................................................................................. 5 4. Scope ................................................................................................................................... 5 5. About Skate Canada ............................................................................................................ 6 6. Definitions ........................................................................................................................... 6 7. Benefits of Hosting .............................................................................................................. 7 8. National and International Visibility ................................................................................... 8 9. Objectives of the 2024 World Championships ................................................................... 8 PART 3: CONTENTS OF A BID ................................................................................................................ 9 10. Information Required ......................................................................................................... 9 11. Deadline for Submission: Deadline for submission January 15, 2021 ............................... 9 12. Format ................................................................................................................................. 9 13. Bidders to Express Intention to Submit .............................................................................. 9 PART 4: BID SUBMISSION .................................................................................................................. 10 PART 5: THE DELIVERABLES ............................................................................................................... 11 PART 6: EVALUATION ........................................................................................................................ 15 14. Site Visits – if Required ..................................................................................................... 15 15. Evaluation Criteria ............................................................................................................ 15 PART 7: OBLIGATIONS ....................................................................................................................... 16 16. Host Skate Canada Section Obligations ............................................................................ 16 17. Skate Canada Obligations ................................................................................................. 16 APPENDICES ....................................................................................................................................... 17 18. Appendix A ‐ Non‐Disclosure Agreement ......................................................................... 17 19. Appendix B – Venue Requirements .................................................................................. 19 20. Appendix C ‐ Venue Terms of Agreement ........................................................................ 26 21. Appendix D – Venue Management Advertising Waiver ................................................... 29 22. Appendix E – Hotel Requirements .................................................................................... 30 23. Appendix F ‐ Skate Canada and Host Skate Canada Section Obligations ......................... 33 24. Appendix G – Sample Competition Schedule ................................................................... 39 Expression of Interest – Host of the ISU World Figure Skating Championships® 2024 PART 1: EXPRESSION OF INTEREST (EOI) 1. Executive Summary SUBJECT OF EOI LOCAL HOST OF THE ISU World Figure Skating Championships® 2024 CONTRACTING ENTITY Skate Canada CONTACT FOR QUESTIONS, CLARIFICATION Terry Sheahan OR ADDITIONAL INFORMATION [email protected] ISSUE DATE OF ELECTRONIC EOI November 30, 2020 APPLICATION TO HOST DEADLINE January 15, 2021, no later than 5:00PM EST SHORTLIST AND SITE VISITS January 16, 2021 to February 28, 2021 DECISION AND NOTIFICATION March 5, 2021 OF WINNING BIDDER SKATE CANADA TO SUBMIT BID TO ISU April 15, 2021 ANNOUNCEMENT Pending ISU selection Skate Canada is looking for a local host for the ISU World Figure Skating Championships ® 2024 to be held March 14‐24, 2024. Skate Canada is now accepting expression of interest (EOI) from interested parties to be the local host for this event. The local host will have two (2) primary functions to execute for this Championship Provide team of volunteers to carry out required functions under the direction of Skate Canada In cooperation with Skate Canada, plan and execute Community Engagement strategy The EOI process and vendor selection for the ISU World Figure Skating Championships ® 2024 will be managed by Skate Canada. Page | 3 Expression of Interest – Host of the ISU World Figure Skating Championships® 2024 The hosting of the ISU World Figure Skating Championships® 2024 requires a strong partnership among the Host Skate Canada Section, the Venue, the Local Municipality and the Province or Territory. THEREFORE, the aforenamed partners must endorse the Bid in writing. 2. Bid Considered Official The delivery of a Bid provides the Bidder’s formal intention to be considered as the Host of the ISU World Figure Skating Championships® 2024 and is considered binding on the Bidder. 3. Host Skate Canada Section Payment Following the selection process, Skate Canada will enter into a Hosting Agreement with the successful Bidder that describes the rights and obligations of both parties. Among other things, the agreement will provide for a payment to be made to the Host Skate Canada Section for their contributions. For clarity, the Host Skate Canada Section payment will not exceed ten percent (10%) of confirmed local municipality and provincial government funding plus twenty percent (20%) of the cash value of any local sponsorship or VIK incentive sourced by the LOC to a maximum of Five Hundred Thousand Dollars ($500,000). Skate Canada confirms that a legacy plan to benefit figure skating in Canada will be developed in connection with the event. Should a legacy be generated from the hosting of the event, the host local community and province will benefit. Page | 4 Expression of Interest – Host of the ISU World Figure Skating Championships® 2024 PART 2: OVERVIEW 4. Scope Skate Canada is searching for a host for the ISU World Figure Skating Championships® 2024. An official application to host this event will be submitted to the ISU in accordance with the ISU’s call for applications in 2021. Should Skate Canada’s application be successful, this event would be organized and executed by Skate Canada in collaboration with the International Skating Union and the successful Bidder. The arena will be required from March 14, 2024 (06:00) until Sunday, March 24, 2024 (23:59) according to the following schedule: Set‐Up March 14‐17, 2024 Official Practices March 18‐19, 2024 Competition Days March 20‐23, 2024 Exhibition Gala March 24, 2024 Tear Down March 24, 2024 The ISU World Figure Skating Championships is the pinnacle event of the figure skating season. Approximately 190 skaters from 50 countries compete for World titles and to secure the maximum amount of entries to the following years’ Championships. Previous ISU World Figure Skating This prestigious international event is hosted by a different country each year; Canada has typically hosted the World Championships Championships Host Cities approximately every 7‐8 years. This cycle was impacted by the COVID‐ 2021 Stockholm, Sweden 19 pandemic in 2020. 2020 Montreal, Canada (Cancelled) The Skate Canada National Service Centre oversees all aspects of 2019 Saitama, Japan planning and execution of the ISU World Figure Skating Championships 2018 Milan, Italy and will, by written agreement, delegate aspects of the execution of the 2017 Helsinki, Finland event to the Local Organizing Committee (LOC). 2016 Boston, USA 2015 Shanghai, China The successful Bid must demonstrate the ability to stage major 2014 Saitama, Japan international sporting events in a highly successful and cost‐effective 2013 London, Canada manner, with a focus on excellence in the areas of facility and event 2012 Nice, France management/operations, , community program extensions, as well as 2011 Moscow, Russia community financial, sponsorship and human resource support. 2010 Turin, Italy Revenue opportunities included in a successful bid should encompass 2006 Calgary, Canada government and/or community based grants, local sponsorship/VIK 2001 Vancouver, Canada commitments, hotel rebates or commissions, and arena discounts (e.g., 1996 Edmonton, Canada reduction in facility license fee, rebate on food and beverage sales, portion of parking fees, etc.). Page | 5 Expression of Interest – Host of the ISU World Figure Skating Championships® 2024 The EOI process and site selection
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