AGENDA MEETING OF DDPO AT (PART I) Meeting 20/10/2007

Branch Information Not Progress of Districts Decisions taken in the meeting on Item Name Officer in the Received from the 20/10/2007 Head Office Districts Very Good Satisfactory Poor (1) Its need to be verified if the entire land of the then District Boards has been transferred to Zila Parishads. This may kindly be done by 10/11/2007. (2) Huge arrears for Faridkot, , Ludhiana, Nawanshehar, Details of Zila Parishad Jallandhar, , , Mansa, Ropar, Mukatsar & are pending. CPF to fix responsibility atleast in Faridkot, 1 A ADP Properties Gurdaspur, Ludhiana & Patiala Districts as to under whose tenure the arrears kept on mounting and the officers who made no efforts for recovery in terms of cancellation of lease and filing of cases under PP Act. The Deputy CEOs will file cases immediately.

Court Cases – PP Act – ZP Some cases have been filed in Gurdaspur, , Patiala, Ferozepur, Ludhiana and Mansa. All Deputy 1 B ADP Properties CEOs to ensure that cases of illegal occupation have been filed.

Court Cases – Civil Suits 1 C ADP Civil Suits be properly defended. – ZP Properties

CPF will have the audit of following blocks -Kalanaur, , of District Gurdaspur, Mahilpur, Garh Shanker, Tanda, Dasua, Mukeria & of , of , Moga I, Moga II, Kotise Khan of , Banga of Nawanshehar District, Roper of Roper District, Details of Panchayat , Barnala & , Ghall Khurd of Ferozepur District conducted. It will be specifically reported as to who are the 2 A ADP Samiti Properties Patiala negligent officers for allowing the arrears to increase and not file cases under PP Act. Information from Amritsar, Barnala & Patiala be called and examined by the CPF immediately and he would see as to whether similar audit is required in any other blocks of the said districts. If so, the same will be included in the above district. Court Cases – PP Act – Some cases have been filed in Gurdaspur, Hoshiarpur, Patiala, Ferozepur, Ludhiana and Mansa. All BDPOs/ 2 B Panchayat Samities ADP Executive officers of concerned Panchayat Samities to ensure that cases of illegal occupation have been filed Properties and are defended properly.

Minutes Monthly Meeting 20-10-2007 DDPO Part I 1 AGENDA MEETING OF DDPO AT LUDHIANA (PART I) Meeting 20/10/2007

Branch Information Not Progress of Districts Decisions taken in the meeting on Item Name Officer in the Received from the 20/10/2007 Head Office Districts Very Good Satisfactory Poor Court Cases – Civil Suits 2 C – Panchayat Samities ADP Civil Suits be properly defended. Properties

Details of Gram Panchayat The dead line for scrutiny of Jamma Bandi etc. is 31/10/2007. Kindly adhere to the time schedule and 3 A DDLD Properties (Since 1950's) account for the missing Gram Panchayat lands.

The DDPOs were required to give village wise details of Gram Panchayat lands which have been leased out. Details of Lease of GP No information has been received from - Gurdaspur, Hoshiarpur & . Partial information has been 3 B - I lands – 2007-08 Village DDLD received from Sangrur. DDLD had made certain observations and these were circulated to the DDPOs in the Wise meeting. Kindly ensure compliance and send the up to date complete information on CD at 11 AM on 26/10/2007 (Friday) in the office of Secretary Rural Development and Panchayats.

(1) Proforma is being slightly revised and correct information be send in the revised proforma in the next meeting. (2) There are some districts DDLD will reconcile the figures if where the land is yet to be leased out - Patiala, Ludhiana, Hoshiarpur, Details of Lease of GP necessary by having separate Kapurthala, Mansa, Mukatsar, , Taran Taran, Mohali & 3 B - II lands – Block/ District DDLD meetings with DDPOs and BDPOs. Ropar. (3) Kindly have the land leased out. (4) DDPOs should take Wise Figures in proforma 3 B -I , 3 B -II certificates from BDPOs that the entire land has either been lease & 3 B - III should reconcile. auctioned or cases for the entire land under illegal occupation have been filed.

Minutes Monthly Meeting 20-10-2007 DDPO Part I 2 AGENDA MEETING OF DDPO AT LUDHIANA (PART I) Meeting 20/10/2007

Branch Information Not Progress of Districts Decisions taken in the meeting on Item Name Officer in the Received from the 20/10/2007 Head Office Districts Very Good Satisfactory Poor DDLD to report if the final auction figure is Rs 93 crore or 100 crore. Comparison of Lease (1) The figures for the year 2007-08 in this proforma are different from 3 B - He should report about the districts Money 2006-07 & 2007- DDLD the figures for the year 2007-08 in proforma in 3 B - II. These figures III where there has been good and bad 08 should be reconcile. progress and put up the case for appreciation certificates for DDPOs. Ludhiana, Barnala, All DDPOs to ensure that by Kapurthala, Taran Pending Cases in the 30/11/2007 no case is pending for Taran, Ropar, 3 C -I Court of Collector under DDLD more than 6 months. They are Jallandhar, Ferozepur, Section 7 further directed to decide at least 20 Patiala, Fatehgarh cases every month. Sahib

DDPO to submit a report as to why possession in Village could not be taken. DDPO Mansa 3 C -II ATR US 7 DDLD to take possession of the land for which warrants have been issued. There is some progress in Patiala, Mansa, Fatehgarh Sahib, Mohali.

Ludhiana, Hoshiarpur, Pending Cases in the Gurdaspur, , Kindly decide all the cases pending 3 D - I Court of Collector under DDLD Amritsar, Fatehgarh for more than 6 months. Section 11 Sahib, Taran Taran, Mohali & Ferozepur

Minutes Monthly Meeting 20-10-2007 DDPO Part I 3 AGENDA MEETING OF DDPO AT LUDHIANA (PART I) Meeting 20/10/2007

Branch Information Not Progress of Districts Decisions taken in the meeting on Item Name Officer in the Received from the 20/10/2007 Head Office Districts Very Good Satisfactory Poor

3 D - II ATR US 11 DDLD Not much to be done.

Cases decided against Kindly monitor the status of cases decided against Gram Panchayats. DDPO and BDPO would be personally 4 DDLD Gram Panchayats/ PS/ ZP held responsible if no timely and proper appeal is filed by the Gram Panchayats.

(1) The case for conferment of power of AC -I on DDPO/BDPOs be got expedited from the Revenue Recovery from Sarpanches Department. (2) The DDPOs are asked to divide the arrears into two separate heads -Recoverable and Non 5 DRDP Section – 216 Recoverable (3) Huge amounts are pending in Bathinda, Ferozepur, Gurdaspur, Ludhiana, Moga, Taran Taran. Enquiry against 6 A Sarpanches - Proforma for DRDP Get the cases of enquiries etc computerized by 31/10/2007. Kindly ensure that no cases are delayed. Headquarters Preliminary enquiry 6 B against Sarpanches by DRDP Get the cases of enquiries etc computerized by 31/10/2007. Kindly ensure that no cases are delayed. Field Officers Regular Enquiry against 6 C Sarpanches by Field DRDP Get the cases of enquiries etc computerized by 31/10/2007. Kindly ensure that no cases are delayed. Officers (1) Honorarium for the first three months April to June 2007 was sent by Head Office on 22/6/2007. Paid till 7 Honorarium to Sarpanches JDP June 2007 most of the blocks. (2) However, huge amount pending for disbursement in Amritsar, Bathinda, Ferozepur, Sangrur, Nawanshehar, Fatehgarh Sahib, Ludhiana, Patiala.

Minutes Monthly Meeting 20-10-2007 DDPO Part I 4 AGENDA MEETING OF DDPO AT LUDHIANA (PART I) Meeting 20/10/2007

Branch Information Not Progress of Districts Decisions taken in the meeting on Item Name Officer in the Received from the 20/10/2007 Head Office Districts Very Good Satisfactory Poor (1) Pending for disbursement in Amritsar, Hoshiarpur, Patiala & Ferozepur. (2) Kindly ensure that all the Gram Panchayats appoint the Safai Sewaks (3) Payment for the period from April 2007 onwards is being 8 Payment to Safai Sewaks ADP made by BDPOs. Sanction has been issued. All DDPOs to ensure that payment till 30/9/2007 is disbursed without delay.

9 A Pensions JDP

9 B Disbursement of Pensions JDP

Amritsar, Barnala, Faridkot, Gurdaspur, Fatehgarh Sahib, Hoshiarpur, Divisional Deputy Directors would 10 A - Audit Para ELFA - Gram Bathinda, Ferozepur, Patiala, Ropar & DD(S) Kapurthala, Mansa, effectively review this item in the I Panchayat - Number Jallandhar Sangrur Ludhiana, Moga, divisions. Mukatsar, Nawanshehar, SAS Nagar, Taran Taran

10 A - Audit Para ELFA - Gram All other districts DD(S) Ludhiana II Panchayat - Recovery expect Ludhiana.

Minutes Monthly Meeting 20-10-2007 DDPO Part I 5 AGENDA MEETING OF DDPO AT LUDHIANA (PART I) Meeting 20/10/2007

Branch Information Not Progress of Districts Decisions taken in the meeting on Item Name Officer in the Received from the 20/10/2007 Head Office Districts Very Good Satisfactory Poor Jalandhar, Amritsar, Taran Taran, Faridkot, Gurdaspur, Hoshiarpur, Fatehgarh Audit Para ELFA - Divisional Deputy Directors would 10 B - Sahib, Kapurthala, Panchayat Samities - ADP Jallandhar effectively review this item in the I Ludhiana, Mansa, Number divisions. Moga, Mukatsar, Nawanshehar, Patiala, Ropar, Sangrur, Ferozepur Information received from Mohali, Sangrur, Barnala and Ferozepur is Audit Para ELFA - 10 B - Jallandhar, Amritsar, Taran Taran, incorrect. CPF will ensure that Panchayat Samities - ADP Gurdaspur II Kapurthala, Faridkot Bathinda, Hoshiarpur, information is brought from the said Recovery districts by 31/10/2007 and compile the same. Amritsar, Bathinda, CPF should make sure that the Taran Taran, Gurdaspur, information from the districts Taran Fatehgarh Sahib, Kapurthala, Ludhiana, Taran, Fatehgarh Sahib, Hoshiarpur, 10 C - Audit Para ELFA - Zila ADP Hoshiarpur, Mansa, Mukatsar, Jallandhar, Moga, Mohali & I Parishads - Number Jalandhar, Mansa, Nawanshehar, Patiala, Barnala is collected on priority Mohali, Barnala Roper, Sangrur, through special messengers from Ferozepur the respective DDPOs.

Minutes Monthly Meeting 20-10-2007 DDPO Part I 6 AGENDA MEETING OF DDPO AT LUDHIANA (PART I) Meeting 20/10/2007

Branch Information Not Progress of Districts Decisions taken in the meeting on Item Name Officer in the Received from the 20/10/2007 Head Office Districts Very Good Satisfactory Poor Bathinda, Faridkot, CPF should make sure that the Amritsar, Taran Gurdaspur, information from the districts Taran, Fatehgarh Kapurthala, Ludhiana, Amritsar, Taran Taran, Fatehgarh 10 C - Audit Para ELFA - Zila ADP Sahib, Hoshiarpur, Mansa, Mukatsar, Sahib, Hoshiarpur, Jallandhar, II Parishads - Recovery Jallandhar, Moga, Nawan Shehar, Patiala, Moga, Mohali & Barnala is Mohali, Barnala Roper, Sangrur, collected on priority through special Ferozepur messengers from the respective Amritsar, Bathinda, Faridkot, Fatehgarh Sahib, Gurdaspur, Taran Taran, 10 D - Audit Para AG - BDPO - Hoshiarpur, ADP Jallandhar Ludhiana, Patiala, I Number Kapurthala, Mansa, Roper, Sangrur Moga, Mukatsar, Nawanshehar, Barnala, Ferozepur Amritsar, Bathinda, Faridkot, Fatehgarh Sahib, Gurdaspur, Information from Faridkot, Kapurthala, Ludhiana, 10 D - Audit Para AG - BDPO - Faridkot, Jallandhar, Jallandhar and Nawanshehar be ADP Hoshiarpur Mansa, Moga, II Recovery Nawanshehar called on by fax or by through Mukatsar, Patiala, special messenger by 31/10/2007. Roper, Mohali, Sangrur, Barnala, Ferozepur

Minutes Monthly Meeting 20-10-2007 DDPO Part I 7 AGENDA MEETING OF DDPO AT LUDHIANA (PART I) Meeting 20/10/2007

Branch Information Not Progress of Districts Decisions taken in the meeting on Item Name Officer in the Received from the 20/10/2007 Head Office Districts Very Good Satisfactory Poor Amritsar, Bathinda, Faridkot, Fatehgarh Sahib, Gurdaspur, A total of 1189 audit paras of AG Kapurthala, Ludhiana, are pending for settlement. During Mansa, Moga, the months none of the DDPOs 10 E - Audit Para AG - Head Mukatsar, Patiala, ADP settled even a single para. CPF will I Quarters - Number Roper, Mohali, ensure to take up this matter with Sangrur, Barnala, AG to get the long pending paras Ferozepur, Faridkot, settled on campaign basis. Jallandhar, Nawanshehar, Hoshiarpur Detailed report about the recoveries be prepared and submitted for 10 E - Audit Para AG - Head further decision. CPF would prepare ADP II Quarters - Recovery a detailed report by coordinating with the concerned officers at the State headquarter. Cattle Fair Ground – Jallandhar, Roper, (1) Progress of expenditure and UC not at all satisfactory. (2) Officers are required to utilize the amount and 11 A Income Expenditure 2004- ADP Nawanshehar, Mansa send the UC at the earliest. There is no reason why the amount can not be utilised for 2 to 3 years. 05 to 2006-07

Cattle Fair Ground 2007- 11 B ADP Amount yet to be released. 08 - Income Expenditure

Minutes Monthly Meeting 20-10-2007 DDPO Part I 8 AGENDA MEETING OF DDPO AT LUDHIANA (PART I) Meeting 20/10/2007

Branch Information Not Progress of Districts Decisions taken in the meeting on Item Name Officer in the Received from the 20/10/2007 Head Office Districts Very Good Satisfactory Poor Cost estimates of 11 C development works in ADP Cost estimates received. Amount to be released shortly for various development works. Cattle Fair Grounds. Details of Display Boards Some work yet to be done in Jallandhar, Kapurthala, Ludhiana, Mansa, Mohali, Roper, Sangrur & Taran 12 A in GPs of Income and JDP Taran. Expenditure Meetings of Gram 12 B Panchayats on the dates JDP DDPO may kindly some of the proceedings and verify if the meetings are held properly and regularly. fixed

12 C Meetings of Gram Sabha JDP DDPO may kindly some of the proceedings and verify if the meetings are held properly and regularly.

Amritsar, Barnala, Bathinda, Faridkot, Gurdaspur, Inspections of Gram DDS may kindly inspect some of Fatehgarh Sahib, Hoshiarpur, Mansa, Panchayats by BDPO/ the inspection reports and see if 12 D DD (S) Ferozepur, Jallandhar, Moga, Patiala, Ropar DDPOs/ Divisional proper inspections are being carried Kapurthala, Sangrur, Taran Taran, Deputy Directors out by the officers. Nawanshehar, SAS Mukatsar Nagar

Information regarding 5 Figures be got corrected and reconcile. All DDPOs to give plots to the balance families. In case of any 13 DDLD marlas plots problem village wise details be sent to the government.

Minutes Monthly Meeting 20-10-2007 DDPO Part I 9 AGENDA MEETING OF DDPO AT LUDHIANA (PART I) Meeting 20/10/2007

Branch Information Not Progress of Districts Decisions taken in the meeting on Item Name Officer in the Received from the 20/10/2007 Head Office Districts Very Good Satisfactory Poor (1) Panchayat Samities to be allowed to outsource from their expenditure one driver for each JCB Machine. 14 JCB Machines CPF However, the expenditure Rs. 5000/- would be made from income of JCB Machine. (2) Kindly repair all the JCB machines. (3) Revise the proforma and reflect the benefit from each machine.

(1) Constitute 5 Flying Squads and issue the instructions. (2) ADP and SE Panchayati Raj to process the 15 Flying Squads ADP records and take remedial measures.

Formation of Circles of (1) Proposals have not been received from Mansa, Muktsar, Mohali, Tarn Taran, Ropar, Jalandhar, 16 DDLD Panchayat Secretaries Nawansehar, Amritsar & Ferozepur.

Minutes Monthly Meeting 20-10-2007 DDPO Part I 10 AGENDA MEETING OF DDPO AT LUDHIANA (PART II) Meeting 20/10/2007

Branch Information Not Officer in Progress of Districts Decisions taken in the meeting on Item Name Received from the the Head 20/10/2007 Districts Office Very Good Satisfactory Poor Preparation and 1 Distribution of BPL JDC Cards Rural Toilets (RKY) Amount yet to be utilised in Jalandhar, Tarn Taran, Ropar, Hoshiarpur & Muktsar. Kindly ensure that the entire 2 A 2005-06 (Rs. 60 ADP amount is disbursed and utilised. Crore) Rural Toilets (RKY) Entire amount has been utilised only by Patiala, Ludhiana, Mansa, Sangrur, Nawanshehar. Other districts to utilise 2 B 2006-07 (Rs. 120 ADP the amount. Crore)

Punjab Nirman Huge amounts yet to be utilised in Moga, Hoshiarpur, Ferozepur, Ropar, Mansa, Jalandhar, Kapurthala, Gurdaspur, 3 A ADP District Level Tarn Taran, Patiala.

Punjab Nirman State 3 B ADP Level

Plan Scheme CD 2.47 – Construction of Sizeable amount pending for utilisation in Patiala, Barnala, Ludhiana, Moga, Muktsar, Hoshiarpur, Gurdaspur, 4 ADP Link Roads for Kapurthala, Amrtisar, Bathinda, Fatehgarh Sahib, Ropar, Nawanshehar, Ferozepur, Faridkot & Jalandhar. Dhanis - Rs 25 Crore

Historical Villages – Amount yet to be spent in Ludhiana, Sangrur & Tarn Taran. DDPO to ensure that amounts are disbursed at the 5 ADP Rs 1 crore per village earliest.

Minutes Monthly Meeting 20-10-2007 DDPO Part II 11 AGENDA MEETING OF DDPO AT LUDHIANA (PART II) Meeting 20/10/2007

Branch Information Not Officer in Progress of Districts Decisions taken in the meeting on Item Name Received from the the Head 20/10/2007 Districts Office Very Good Satisfactory Poor CD 2.32 – 6 A Discretionary Grant ADP By and Large OK. ADP to ensure that no amount is pending for utilisation for more than six months. by Chief Minister Non Plan – 6 B Discretionary Grants ADP By and Large OK. ADP to ensure that no amount is pending for utilisation for more than six months. by Ministers IInd and IIIrd Information not sent by Ferozepur, Gurdaspur, Jallandhar, Kapurthala, Ludhiana, Mansa & Ropar. ADP to compile 7 A installment of 12th ADP the information for GoI. DDPOs to disbursed and utilise the amount alongwith the interest. Finance Commission

Details of release of II 7 B ADP As above. installment

Details of release of 7 C ADP Not yet disbursed. III installment

Utilization of 3rd 7 D State Finance ADP Not yet disbursed. Commission Grants Survey of all the villages have been completed and 10396 ponds require rehabilitation at an estimated cost of Rs. 8 Village Ponds SE 775.47 crore. Kindly follow up the NABARD proposal. SE, PR was requested to include cleaning of all the ponds in 4 NREGA districts at the earleist.

Minutes Monthly Meeting 20-10-2007 DDPO Part II 12 AGENDA MEETING OF DDPO AT LUDHIANA (PART II) Meeting 20/10/2007

Branch Information Not Officer in Progress of Districts Decisions taken in the meeting on Item Name Received from the the Head 20/10/2007 Districts Office Very Good Satisfactory Poor

Low Cost Sewerage - 9 A SE Meeting was held under the charimashsip of CS and the minutes have been circulated. Summary

Low Cost Sewerage Meetingof Secotral Sub Committee was held on 23/10/2007. Kindly circulate the revised design to the field staff 9 B SE (VDF) (RDP) for immediate action. Kindly fix responsibility for damage to about 5000 tanks. May be done within next 3-4 days.

Low Cost Sewerage 9 C SE OK (VDF) (PSCST)

Low Cost Sewerage 9 D SE OK (VDF)

Requirement has been received from all the districts. Kindly have a sum of Rs. 10 crore released from Requirement of funds Planning/FD. Some of the DDPOs reported that Water Supply Sanitation Department has given them some funds. 10 for Nirmal Gram JDP The subject of Total Sanitation Campaign has been retained by the WSSD and therefore all the funds received Puraskar Yojna under TSC be returned to WSSD. Status of Single Water Supply (1) Survey has been completed of all the schemes. (2) SEPR to separately submit the requirement of funds for 11 SEPR Schemes – District making these schemes functional. (3) ADP to clarify whether electricity bill could be paid from theTFC funds. Level Performas

ADP to process the case on file and put up for the orders of CM after collecting the relevant information. The 12 Focal Points ADP surplus land should he disposed off.

Minutes Monthly Meeting 20-10-2007 DDPO Part II 13 AGENDA MEETING OF DDPO AT LUDHIANA (PART II) Meeting 20/10/2007

Branch Information Not Officer in Progress of Districts Decisions taken in the meeting on Item Name Received from the the Head 20/10/2007 Districts Office Very Good Satisfactory Poor Pension Cases of As on 30/9/2007, 119 cases are pending for settlement. Kindly settle the cases pending for than one year by 13 A Retd. Employees of CPF 10/11/2007. If necessary a meeting at the level of undersigned may be convened. Dy CEO Zila Parishads have been Samiti/ZP made Nodal Officers. Pension Cases of Retd. Employees of 13 B CPF As above. Samiti/ZP - Employee Wise (1) Dy CEO & Zila Parishads to forward UCs of the previous amount and send updated information. (2) Audit at Head Quarter for FDs of about Rs. 40 crore be conducted at once. (3) Kindly see if we can use the surplus funds for UC of Liquor Tax purchase of vehicles, construction of new Administrative Complex. If necessary with the approval of FD. (4) 10 14 A ADP Grant Zila Parishads and 28 Blocks have not collected the grant for the 1st quarter ending 30/6/2007. It appears that the concerned officers are not in a position to furnish UCs of previous amount. This is very serious. Action be initiated against these officers. Demand for Next Exact demand be ascertained from all the DDPOs blockwise. Information is yet to be received from Amrisar, 14 B Quarter - Liquor ADP Bathinda, Barnala, Ferozepur, Gurdaspur, Hoshiarpur, Jalandhar, Kapurthala, Ludhiana, Moga, Muktsar, Ropar & Grant Sangrur. SE Computer Requirement has been sent to Punjab Infotech and they are floating tenders for outsourcing of computer, Data 15 Panchayati Connectivity Entry Operator and Internet Connection to a reputed party. The tender is likely to appear on 26/10/2007. Raj

Income of Zila 16 CPF Dy CEOs would sent a details of annual income and expenditure for the Zila Parishads in the proforma. Parishads

Minutes Monthly Meeting 20-10-2007 DDPO Part II 14 AGENDA MEETING OF DDPO AT LUDHIANA (PART II) Meeting 20/10/2007

Branch Information Not Officer in Progress of Districts Decisions taken in the meeting on Item Name Received from the the Head 20/10/2007 Districts Office Very Good Satisfactory Poor

Income of Panchayat 17 CPF Dy CEOs would sent a details of annual income and expenditure for the Zila Parishads in the proforma. Samities

3 new ZP offices are to be constructed. The Dy CEOs /ADCs are requested to identify the site and forward the New Office Complex - proposal. Land from 2-3 acres be identified. For the existing Zila Parishads in the old 17 districts the Dy CEOs 18 A CPF Zila Parishads should forward proposals. SEPR is requested to finalise the design and cost estimates. CPF to examine if we can utilise funds from 3rd State FC and liquor grants.

The DDPOs are requested to identify the blocks where there are no Administrative Complexes for the BDPOs. New Office Complex - 18 B DDWP Land measuring from 1-2 acre be identified and proposals be sent by 10/11/2007. SEPR is requested to finalise the Panchayat Samities design and cost estimates. CPF to examine if we can utilise funds from 3rd State FC and liquor grants.

(1) CPF to study NHRM guidelines and see if we can get more funds. (2) Our first priority to construct new Repair of Civil 19 CPF dispensaries where there is no building. The remaining amount be used for repair etc. (3) CPF to put the case Dispensary within one week.

Civil Dispensaries 20 run by Zila Parishads

Minutes Monthly Meeting 20-10-2007 DDPO Part II 15 AGENDA MEETING OF DDPO AT LUDHIANA (PART II) Meeting 20/10/2007

Branch Information Not Officer in Progress of Districts Decisions taken in the meeting on Item Name Received from the the Head 20/10/2007 Districts Office Very Good Satisfactory Poor

Veterinary Hospitals 21 run by Zila Parishads

Repair of Veterinary 21 Hospital

Minutes Monthly Meeting 20-10-2007 DDPO Part II 16 MONTHLY MEETING OF ADCs (D) Minutes 20/10/2007

Branch Information Progress of Districts Officer in Not Received Decisions taken in the SN Name Concerned Officers the Head from the meeting on 20/10/2007 Office Districts Very Good Satisfactory Poor

Details of Zila Parishad 1 A ADP Properties

Zila Parishad Properties - 1 B ADP Court Cases

1 C Action to be taken ADP

Proposals for all the blocks have been received from Patiala, Faridkot & Barnala. Election of PS and GP - 2 A JDRD Ludhiana, Gurdaspur, Mansa and Fatehgarh Sahib have send partial information. No Proposals for delimitations proposals have been received from the other districts. Kindly expedite.

Election of ZPs - Proposals Proposals have been received only from Barnala, Faridkot & Patiala. The other ADC(D) 2 B JDRD for delimitations to send the proposals for fresh delimitations by 31/10/2007.

Minutes Monthly Meeting 20-10-2007 ADCs(D) 17 MONTHLY MEETING OF ADCs (D) Minutes 20/10/2007

Branch Information Progress of Districts Officer in Not Received Decisions taken in the SN Name Concerned Officers the Head from the meeting on 20/10/2007 Office Districts Very Good Satisfactory Poor (1) DDLD to expedite the case sent to MCI for determination of merit. (2) DDLD to put Recruitment of ETT/ up a case for deployment of Veterinary Pharmacist, where we have not been able to Service Providers/ deploy Veterinary Officers. (3) No post of SC etc. be diverted till the relaxation norms. 3 A DDLD Veterinary Service (4) Kindly ensure that the Pharmacist etc. are paid a sum of Rs. 5000/- every month Providers through cheque. (5) Also ensure that the new para medics who are appointed by the doctors or new appointment/ transfer are duly qualified pharmacist and not ANM etc.

Inspection of School/ 3 B Hospital/ Veterinary DDLD Not satisfactory in any district. Hospitals

ADC(D) to check whether the payment has been made to all the three categories upto Payment of Salary to ETT 30/9/2007. They be paid salary every month along with the regular employees of the 3 C Teachers and Service ADP blocks. Head Office is issuing guidelines in this regard. It was brought to the notice of Providers ADC (D) that the Pharmacist etc. not paid Rs. 5000/- as per Government instructions through cheques. This may kindly be checked.

Utilization of Contingency 3 D ADP The utilization may kindly be expedited. Grant

Minutes Monthly Meeting 20-10-2007 ADCs(D) 18 MONTHLY MEETING OF ADCs (D) Minutes 20/10/2007

Branch Information Progress of Districts Officer in Not Received Decisions taken in the SN Name Concerned Officers the Head from the meeting on 20/10/2007 Office Districts Very Good Satisfactory Poor

Gurdaspur, CIDC has found the 5 places suitable for Skill Development Centers. The five sites are Identification of Nawanshehar, Government Polytechnic College, Bathinda, ITI Ranike, Taran Taran, ITI Kheowali, accommodation for Skill Ropar, Mohali, Mukatsar, Government Institute of Garment Technology, Amritsar and Marketing Development Centers by 4 A JDC Ludhiana, Moga, Committee, Patti, Taran Taran. The matter may be followed up with Apparel Export Apparel Council and CIDC Ferozepur, Promotion Council and suitability of places indicated may kindly be ascertained. The (Action on letter dated Faridkot, Patiala, Districts which have not send information may kindly send the information. JDC may 2/8/2007) Sangrur kindly send the new sites to CIDC and ATDC for their inspection and suitability.

The market scan has been completed for 4 districts - Amritsar, Taran Taran, Mukatsar and Patiala. The copies be circulated to all the districts. JDC may in consultation with 4 B Reddys Lab JDC Reddys Lab may draw up a detailed time scheduled for implementation of this scheme. Reddys Lab be asked to take up Ludhiana District for implementation.

Sponsoring and 710 applications have been received. These need to be verified by concerned ADC (D) identification of 500 school since most of the applications were incomplete. ADC (D) Ludhiana was asked to give 4 C drop outs for ATDC JDC advertisement and invite applications for accommodation, in case the accommodation Ludhiana Center – Letter was not available from government and private institutions. He was also asked to dated 29/8/2007 formulate a project under SGSY.

Identification of BPL drop The last date for survey is 31/10/2007. All ADC(D) would ensure that all the BPL 4 D outs for Apparel & CIDC JDC families were contacted. JDC(D) would in the mean time would continue to give courses advertisement.

Minutes Monthly Meeting 20-10-2007 ADCs(D) 19 MONTHLY MEETING OF ADCs (D) Minutes 20/10/2007

Branch Information Progress of Districts Officer in Not Received Decisions taken in the SN Name Concerned Officers the Head from the meeting on 20/10/2007 Office Districts Very Good Satisfactory Poor

(1) The booklets have not been printed in Patiala, Hoshiarpur, Ropar, Mansa, Taran Taran, Mohali, Nawanshehar, Ferozepur, Faridkot and Jallandhar. The JDC would check if the printed copies have not been received it may be presumed that these booklets are not been printed. (2) The BPL lists have been placed on the web-site in the districts of Preparation and Distribution Kapurthala, Bathinda, Mansa, Sangrur, Ropar & Ferozepur. ADC (D) would ensure that 5 JDC of BPL Cards it is placed on the web-site. (3) ADC(D) to ensure that all the lists are painted on the walls of Panchayat Ghars etc. (4) JDC would have the BPL list scrutinized and get the figures pruned to the upper limit of 3.26 lakhs. The CDs may be also summoned from the districts. (5) The ADC(D) would complete the job of preparation and distribution of BPL Cards by 31/10/2007.

Barnala, Mohali & Taran Taran will send the information from their parent districts. The Swarnjayanti Gram information is not being sent by Gurdaspur, Ferozepur & Faridkot. This may kindly be 6 A Swarozgar Yojana (SGSY) - JDC done at the earliest. All ADC(D) may kindly ensure that this information is send by every Online Monitoring month by 10th.

Kindly update this proforma now, if necessary by summoning the APO/ Superintendent Swarnjayanti Gram etc. Kindly report where there has been delay in release and distribution of funds. This 6 B Swarozgar Yojana (SGSY) - JDC may kindly be done at least for Amritsar, Ferozepur, Kapurthala, Taran Taran, Mukatsar Release of Funds & Nawanshehar.

Minutes Monthly Meeting 20-10-2007 ADCs(D) 20 MONTHLY MEETING OF ADCs (D) Minutes 20/10/2007

Branch Information Progress of Districts Officer in Not Received Decisions taken in the SN Name Concerned Officers the Head from the meeting on 20/10/2007 Office Districts Very Good Satisfactory Poor ADC(D) would ensure that cases for second installment Amritsar, are send by 10/11/2007. Mansa, Ferozepur , JDC(D) would have Amritsar, Gurdaspur, Swarnjayanti Gram Kapurthala , Ferozepur, Kapurthala Fatehgarh Sahib, Hoshiarpur, 6 C Swarozgar Yojana (SGSY) - JDC Mukatsar, districts checked. It is again Ludhiana, Patiala, Bathinda Expenditure Nawanshehar, reiterated that any lapse in Jallandhar, Moga, Sangrur, Taran sanction of allocated funds Ropar, Barnala Taran, from GoI, concerned ADC(D) and APO would be personally held responsible. Swarnjayanti Gram Will be monitored next 6 D Swarozgar Yojana (SGSY) - JDC month. More cases for Self Physical Achievements Help Groups be sanctioned.

Being done by the 3 districts SGSY Special Project - 7 A JDC of Bathinda, Ferozepur & Online Monitoring Mukatsar.

SGSY Special Project - 7 B JDC No problem. Release of funds

Minutes Monthly Meeting 20-10-2007 ADCs(D) 21 MONTHLY MEETING OF ADCs (D) Minutes 20/10/2007

Branch Information Progress of Districts Officer in Not Received Decisions taken in the SN Name Concerned Officers the Head from the meeting on 20/10/2007 Office Districts Very Good Satisfactory Poor

Amritsar project wound up. Expenditure for Bathinda and SGSY Special Project - Bathinda, Ferozepur very less. ADC(D) 7 C JDC Expenditure Ferozepur Amritsar may kindly have new project prepared may be in dairy sector.

SGSY Special Project - Will be monitored next 7 D JDC Physical Achievements month.

Barnala, Mohali & Taran Taran will send the information from their parent districts. The information is not being sent by Ludhiana, Nawanshehar & Patiala. This may kindly be 8 A IAY - Online Monitoring JDC done at the earliest. All ADC(D) may kindly ensure that this information is send by every month by 10th.

Kindly update this proforma now, if necessary by summoning the APO/ Superintendent 8 B IAY - Release of Funds JDC etc. Kindly report where there has been delay in release and distribution of funds. This may kindly be done atleast for Barnala, Patiala & Taran Taran.

Minutes Monthly Meeting 20-10-2007 ADCs(D) 22 MONTHLY MEETING OF ADCs (D) Minutes 20/10/2007

Branch Information Progress of Districts Officer in Not Received Decisions taken in the SN Name Concerned Officers the Head from the meeting on 20/10/2007 Office Districts Very Good Satisfactory Poor

ADC(D) would ensure that Amritsar, cases for second installment Barnala, are send by 10/11/2007. Fatehgarh Sahib, Faridkot, JDC(D) would have Barnala, Ferozepur, SE Hoshiarpur, Patiala & Taran Taran districts Bathinda, Gurdaspur, 8 C IAY - Expenditure Panchayati Jallandhar, checked. It is again reiterated Ludhiana, Ropar Kapurthala, Raj Mansa, Mohali, that any lapse in sanction of Mukatsar, Sangrur allocated funds from GoI, Nawanshehar, concerned ADC(D) and APO Moga, Patiala, would be personally held Taran Taran responsible.

Wait list not yet prepared for Kapurthala. Wait list not displayed on the walls of Barnala, Kapurthala, Faridkot, Mohali, Patiala & Taran Taran. The list has been displayed by Fatehgarh Sahib, Ferozepur, Moga, Mukatsar & Nawanshehar. ADC(D) may kindly ensure cent per cent compliance. Sunita H. Khurana Director (Rural Housing) Ministry 8 D Permanent Wait List of IAY JDC of Rural Dev. GOI Vide DO # H-11011/5/2004-RH Letter Dated 13/4/2007 has asked that as per the recommendations of the said committee, 71406 habitations with 40% and above SCs population as per Census, 2001, may be Covered. In the first instance, the state/UT Administration has to identify the exact housing shortage for SC BPLs in these habitations.

Minutes Monthly Meeting 20-10-2007 ADCs(D) 23 MONTHLY MEETING OF ADCs (D) Minutes 20/10/2007

Branch Information Progress of Districts Officer in Not Received Decisions taken in the SN Name Concerned Officers the Head from the meeting on 20/10/2007 Office Districts Very Good Satisfactory Poor

IAY - Physical 8 E JDC Will be reviewed next month. Achievements

Only Moga is the defaulter Sampoorana Grameen district. Barnala, Mohali & 9 A Rozgar Yojana (SGRY) - JDC Moga Taran Taran will send the Online Monitoring information from their parent districts.

Sampoorana Grameen Kindly update this proforma now, if necessary by summoning the APO/ Superintendent 9 B Rozgar Yojana (SGRY) - JDC etc. Kindly report where there has been delay in release and distribution of funds. This Release of Funds may kindly be done atleast for Mohali & Taran Taran. ADC(D) would ensure that cases for second installment Ferozepur, are send by 10/11/2007. It is Sampoorana Grameen Mansa, Bathinda, Fatehgarh Sahib, again reiterated that any lapse 9 C Rozgar Yojana (SGRY) - JDC Faridkot, Mansa Moga, Ropar, Gurdaspur, in sanction of allocated funds Expenditure Sangrur, Mukatsar Kapurthala, from GoI, concerned ADC(D) Patiala, Ludhiana and APO would be personally held responsible.

Food grain Component 9 D JDC Will be reviewed next month. (wheat) under SGRY

Minutes Monthly Meeting 20-10-2007 ADCs(D) 24 MONTHLY MEETING OF ADCs (D) Minutes 20/10/2007

Branch Information Progress of Districts Officer in Not Received Decisions taken in the SN Name Concerned Officers the Head from the meeting on 20/10/2007 Office Districts Very Good Satisfactory Poor

SGRY - Physical 9 E JDC Will be reviewed next month. Achievements

(1) ICT Proforma not filled up by Amritsar & Jallandhar. ADC(D) may kindly explain why action should not be taken against them for nearly two and half month delay. Kindly National Rural Employment send the information at once and put up charge sheets against the guilty. (2) Block wise 10 A Guarantee Scheme - Online JDC MIS information to be sent by 10th of every month. None of the districts is sending it at Monitoring present. (3) Monthly on line information is not being sent by the district of Amritsar & Jallandhar.

No problem regarding release 10 B NREGS - Release of Funds JDC of funds.

Works have not been started at Amritsar, Jallandhar & Nawanshehar. Progress of 10 C NREGS - Expenditure JDC Hoshiarpur is also negligible. Kindly expedite.

Amritsar, Jallandhar, Nawanshehar to atleast prepare and distribute the job cards. The NREGS - Physical projects be formulated and got approved from the Zila Parishad for the release of funds. 10 D JDC Achievements The remaining 16 districts also to start the work of identification of families and preparation of job cards. Before that steps be taken for publicity etc.

Minutes Monthly Meeting 20-10-2007 ADCs(D) 25 MONTHLY MEETING OF ADCs (D) Minutes 20/10/2007

Branch Information Progress of Districts Officer in Not Received Decisions taken in the SN Name Concerned Officers the Head from the meeting on 20/10/2007 Office Districts Very Good Satisfactory Poor

Barnala, Mohali & Taran Taran will send the information from their parent districts. This DRDA Administration - 11 A JDC may kindly be done at the earliest. All ADC(D) may kindly ensure that this information Online Monitoring is send by every month by 10th.

DRDA Administration - 11 B JDC Not much of a problem. Release of Funds

Bathinda, Fatehgarh Sahib, Barnala, Mansa, Hoshiarpur, Kapurthala, DRDA Administration - Moga, Mohali, 11 C JDC Ferozepur, Ropar, Amritsar, Kindly expedite. Expenditure Mukatsar, Gurdaspur, Jallandhar Nawanshehar Ludhiana, Sangrur, Patiala Integrated Wastelands Not being done by Ferozepure, 12 A Development Projects- JDC Mansa, Patiala & Mukatsar. Online Monitoring Expenditure satisfactory with Achievements of IWDP respect to releases. But release 12 B JDC Projects since inception is very poor as explained in Item 12 C.

Minutes Monthly Meeting 20-10-2007 ADCs(D) 26 MONTHLY MEETING OF ADCs (D) Minutes 20/10/2007

Branch Information Progress of Districts Officer in Not Received Decisions taken in the SN Name Concerned Officers the Head from the meeting on 20/10/2007 Office Districts Very Good Satisfactory Poor

Integrated Wastelands We may revise the format and 12 C Development Projects- JDC review separately with Chief Receipt of funds Soil Conservator.

Integrated Wastelands 12 D Development Projects- JDC Will review separately. Physical Achievements

Details of State level State level meeting held on Vigilance and Monitoring 11/9/2007. Kindly put up the 13 A JDC Committee held during file in November end in next 2006-07 and 2007-08 quarter meeting.

The defaulting districts are Faridkot & Patiala where no meeting has been held so far. Details of District level No meeting has been held in the second quarter in Bathinda, Barnala, Faridkot, Vigilance and Monitoring Fatehgarh Sahib, Gurdaspur, Hoshiarpur, Kapurthala, Mohali, Nawanshehar, Patiala, 13 B JDC Committee held during Ropar & Sangrur. ADC(D) would ensure that the meeting for third quarter are held in all 2006-07 and 2007-08 the districts by 15/11/2007. If the MP's donot have time meetings can be held at the level of Deputy Commissioners.

Minutes Monthly Meeting 20-10-2007 ADCs(D) 27