AGENDA SURVEYOR REVIEW BOARD REGULAR MEETING HEALTH BUILDING MEETING ROOM TUESDAY, MAY 11, 2010, 4:00 P.M.

1. Approval of Minutes

April 13, 2010, SRB Regular Meeting Minutes

2. Report by County Surveyor, Comments from SRB Members

2009 Annual Report (included in meeting packet)

3. Agenda Items

See: map and tie sheets attached

4. Public Input

5. Adjournment

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MONROE COUNTY SURVEYOR REVIEW BOARD (SRB) REGULAR MEETING MINUTES Health Building Meeting Room 4 P.M., April 13, 2010

Members present: Eric Deckard (arrived 4:10 p.m.), Darren Norrington, James Zimmer

Members absent: Ben Bledsoe

Staff: Kevin Enright, County Surveyor; Trohn Enright-Randolph, Chief Deputy Surveyor; Donna Barbrick, Secretary.

Call to order: 5:40 p.m. by Enright

APPROVAL OF MINUTES

Darren Norrington motioned to approve the minutes for the March 9 meeting. James Zimmer seconded. Motion passed unanimously and the March meeting minutes approved as submitted.

ENRIGHT’S REPORT & DISCUSSION

Kevin Enright commented that today was the last meeting for Darren Norrington since he has taken a new position with the Forest Service and congratulated him on his new position.

OWEN/MONROE BOUNDARY

Enright projected maps on the screen showing how the has meandered over the years in the northwestern portion of Monroe County. He talked about how, during the original survey done in 1816-1819, the boundary was established as the center line of the White River. The problem is that the river has moved over the years. There was a Legal Survey done in 1897 perpetuating the meander line of the old riverbed. Enright has been talking to Michael Purdy, who does the GIS for the auditor in Owen County. They went through to recover some of the monuments from the Legal Survey. There were three different pages in the Legal Survey book. The Legal Survey was ordered by the court for Owen and Monroe County. Enright and Field Assistant Jason Mirtl went out to see what they could find. They found stones and also stone pillars. The pillars are about 3 foot by 6 foot and were set as witnesses. Over the years the property owners have maintained these monuments.

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Enright said that original notes and plats were obtained from the State Archives. In taking the original plat and overlaying it, and georeferencing by section lines, it fits in really well with retracement of the Legal Survey. Everything out there is flood plain. It was surprising to be able to recover those monuments. Recently the Surveyor Office obtained copies of the original survey notes from the Indiana State Archives.

Eric Deckard said he had talked with Mike Purdy briefly on this same subject. The taxation is some of the issue. It will take both counties to agree.

Enright said that the boundary was established by the original survey as the centerline of the river. Then the Legal Survey established where the river had been at the time of the original survey in 1819.

Norrington said that usually in water boundaries, the boundary is always moving. Deckard mentioned the River where the boundary is the low water mark. Deckard he said he doesn’t know how the boundary line in this case has been delineated. Enright contended that there was a Legal Survey and a court order that pretty much set the boundary in stone. Deckard asked if anything has been written up between the counties besides the Legal Survey. James Zimmer commented that if the counties were the participants in the Legal Survey then the counties agreed to that; that sounded permanent.

Enright pointed out a parcel that is being taxed in Monroe County, so perhaps historically the deed record recognizes it as being in Monroe County. Enright noted that the USGS topographical map uses the current position of the White River as the boundary. He reported that he had talked to the county commissioners and that, in Owen County, Michael Purdy has been talking to the commissioners there. He said to Norrington, Deckard, and Zimmer that this is one of those quagmires that you run into and that he had wanted to keep them informed.

OLD BUSINESS

Van Buren U-01, S-01 (Tabled)

SECTION CORNER CERTIFICATION

The following corners were approved by the Surveyor Review Board:

Bean Blossom Township Q-07, W-07, W-09

Salt Creek Township C-23, E-23

The following corners were tabled: Page 3 of 3

Salt Creek Township M-25

Van Buren Township A-5, A-07, C-05, S-01, U-01

The meeting adjourned at 5:40 p.m.

Minutes approved______

OFFICE OF MONROE COUNTY SURVEYOR KEVIN P. ENRIGHT Health Services Building County Surveyor 119 West 7th Street Bloomington, IN 47404 Phone: (812) 349-2570

SURVEYOR 2009 ANNUAL REPORT

Well, my idea of a good time Is walkin’ my property line And knowin’ the mud on my boots is mine.

“Property Line” by Marshall Tucker Band

MISSION • Preserving and protecting the section corner monuments of the Public Land Survey System, GPS reference stations, and elevation Bench Mark monuments • Cooperating with county departments, improving the quality of public records, assisting the public’s needs for boundary resolutions, and making access to public records more convenient • Maintaining high level of services to the Survey Review Board, Board of Planning Commissioners, Drainage Board, and Storm Water Management Board • Incorporating new technological innovations into the Surveyor’s Office for cost- effective system operations

OVERVIEW

The Surveyor’s legislative responsibilities require serving on three boards: Plan Commission, the Drainage Board and the new Storm Water Management Board. Also the Surveyor Review Board works closely in concert with the department. One week of each month becomes the focus of one of these four boards.

Other duties include meetings with the Board of Commissioners, County Council, Department Heads, Technical Services Board, CIRCUIT Committee, State Geodetic committees, GIS annual conference, County Surveyor Association at Road School, etc.

SURVEYOR REVIEW BOARD & SECTION CORNER PERPETUATION

The County Surveyor identified and recorded 81 new section corner monuments for 2009 (See attached map and table). The Monroe County PLSS Section Corner Map is widely used by many government agencies and engineering firms. This map project is supported through the surveyor perpetuation fund and facilitates public and private sector cooperation. The public benefits many times over through improved services and reduced cost.

Additionally, INDOT projects on E. State Road 46, and W State Road 48 required 13 section corner monuments to be reestablished. City and County road projects required perpetuation of disturbed monuments to be re-established at another dozen locations. Even with due diligence, keeping on top of road construction projects to preserve the PLSS infrastructure is always challenging.

INDIANA GIS CONFERENCE

Bloomington was the host city for the 2009 INGISI Convention and the Surveyor Department contributed two presentations to this event. Kevin Enright presented Building a Better Base Map, concerning how to create a statewide database of section corner records modeled after the Monroe County system. Jason Mirtl worked with GIS Technician Kurt Babcock and Recorder Sam Allison on bringing Plat Records Online for public access to survey documents.

CHANGES IN THE FIELD

2009 saw the passing of several longtime local surveyors. Edmund Farkas served as county surveyor from 1977 until 1992. He had helped organize the county’s filing systems and implemented procedures of the perpetuation program.

Lee Utt was an inaugural supporter of the Surveyor Review Board, hosting the meetings at his office in 1997. His legacy in the surveying business is being carried on by his grandson, Eric Deckard, who currently serves on the Surveyor Review Board.

STAPLETON RECORDS

In March, the Surveyor Office entered into a Memorandum of Understanding with Monroe County Public Library to archive the records of John Stapleton. Many subdivisions and developments in Monroe County were engineered by Stapleton or occured under his watch. These projects included Lake Lemon, Lake Monroe, and “the new” Indiana State Road 37.

The Surveyor Office received word that the family heirs had donated the his documents to the Monroe County Public Library. Kevin Enright communicated with the librarians and negotiated the transfer of these files and field books to the Monroe County Surveyor Office. Stapleton was Bloomington City Engineer in the 1930’s and County Surveyor 1941 -1964.

The Indiana Society for Professional Land Surveyors (ISPLS) recognizes the value of preserving records of deceased surveyors. These records provide are a valuable resource and preserve the chain of boundary records for future generations’ benefit.

COUNTY SURVEYOR WEB SITE

The Surveyor web site now features the complete Section Corner Monument Records, available online with updates completed monthly. In addition, many useful maps of the county are available online. Google Earth files may also be downloaded and viewed by the public.

ALCOHOL and TOBACCO COMMISSION

The Surveyor processed 34 Alcohol Verification of Location Permits in 2009. Because of annexations and the constant shifting of boundaries, the Indiana Legislature has made county surveyors the local authority for screening these applications.

Monroe County Government

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Bean Blossom Washington Benton North

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^_! ^_ ^_ ^_ ! ^_ ^_ ^_ Richland ^_ ^_ Bloomington Benton South ! ^_ ^_ ^_! ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ Pres³erving ^_ ! ^_! ^_ ^_ & Protecting the ^_!! ^_! ^_! ^_! ! ^_ ^_ ^_ Public Land Survey ^_ ^_ System ^_

^_ ^_ ^_ Van Buren Perry Salt Creek

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^_ Indian Creek Clear Creek ^_ Polk ^_ ^_ ^_! ^_! ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_! Surveyor Department Health Services Building Room 201 Miles 119 West 7th Street 0 0.5 1 2 3 4 Bloomington, Indiana 47404 I, Kevin P. Enright, Monroe County Surveyor, with accordance of the provisions on Section 36-2-12-11 of the Indiana Code; will establish and perpetuate the five percent (5%) requirement of all county section corners for the 2009 year. The Surveyor Department and the surveyors appointed to the Surveyor Review Board (S.R.B.) have certified 81 corners.

• The Five Percent (5%) requirement is a total of 75 corners.

• The Surveyor Review Board has certified 81 corners.

• Indiana Code; 36-2-12-11 in its entirety on bottom of page.

If you have any further questions, please feel free to contact the Surveyor Office. 01.13.09_JAN_SRB 02.10.09_FEB_SRB 03.10.09_MAR_SRB 04.07.09_APR_SRB 05.12.09_MAY_SRB ^_Ben So I-21, Approved ^_Be Bl S-23, Approved ^_Blm C-11, Approved ^_Polk C-21, Apporved ^_Ben So K-09, Approved ^_Ben So Q-07, Approved ^_Be Bl S-25, Approved ^_Rich Q-01, Approved ^_Polk E-17, Apporved ^_Ben So K-11, Approved ^_Ben So Q-09, Approved ^_Ben So A-23, Approved ^_Rich S-01, Approved ^_Polk E-21, Apporved ^_Blm C-09, Approved ^_Ben So Q-15, Approved ^_Ben So G-25, Approved ^_Rich S-03, Approved ^_Polk E-25, Apporved ^_Blm W-25, Approved ^_Ben So Q-25, Approved ^_Ben So I-01, Approved ^_Sa Cr K-21, Approved ^_Polk I-15, Apporved ^_Per Q-23, Approved ^_Ben So S-09, Approved ^_Blm Y-23, Approved ^_Van Bu Q-11, Approved ^_Polk K-13, Apporved ^_Per U-03, Approved ^_Ben So S-11, Approved ! Be Bl W-21, Tabled ^_Van Bu S-09, Approved ^_Polk O-25, Apporved ^_Per W-03, Approved ^_Sa Cr Q-01, Approved ! Rich S-01, Tabled ^_Van Bu S-11, Approved ^_Polk Q-17, Apporved ^_Per W-05, Approved ! ! Ben So O-07, Tabled Rich S-03, Tabled ^_Wash C-19, Approved ^_Polk Q-19, Apporved ^_Polk K-11, Approved ! Rich W-11, Tabled ! Ben So S-07, Tabled ^_Wash I-17, Approved ^_Polk Q-21, Apporved ! Per S-23, Tabled ! Sa Cr K-21, Tabled ! Be Bl W-21, Tabled ^_Polk Q-23, Apporved ! Blm C-09, Tabled ^_Polk Q-25, Apporved ! Rich W-11, Tabled ^_Polk S-21, Apporved ! Wash I-15, Tabled ^_Polk U-21, Apporved

06.16.09_JUN_SRB 08.11.09_AUG_SRB 10.22.09_OCT_SRB 11.10.09_NOV_SRB 12.08.09_DEC_SRB ^_Be Bl O-19, Approved ^_Blm A-19, Approved ^_Wash E-03, Approved ^_Polk I-17, Approved ^_Ben So G-17, Approved ^_Be Bl S-15, Approved ^_Rich S-19, Approved ! Polk I-17, Tabled ^_Polk O-17, Approved ^_Ben So G-19, Approved ^_Be Bl S-17, Approved ^_Rich S-23, Approved ! Polk K-07, Tabled ^_Polk i-25, Approved ^_Ben So I-19, Approved _ ! _ ^Be Bl S-21, Approved ^_Rich U-13, Approved Polk O-17, Tabled ^_Rich Q-25, Approved ^Blm C-19, Approved ^_ ! Polk i-25, Tabled ^_Blm Q-19, Approved Ben So S-07, Approved ^_Rich U-17, Approved ^_Rich S-17, Approved ^_Rich G-15, Approved ! Rich Q-25, Tabled ^_Blm S-21, Approved ^_Rich U-21, Approved ^_Rich S-25, Approved ^_Rich I-07, Approved ! Rich S-17, Tabled ^_Polk g-25, Approved ^_Rich Y-19, Approved ! ^_Rich U-25, Approved ! Rich E-15, Tabled Rich S-25, Tabled ^_Rich Y-13, Approved ^_Rich Y-23, Approved ! Rich U-25, Tabled ^_Rich W-23, Approved ! Blm Q-05, Tabled ! Rich S-25, Tabled ! Rich W-23, Tabled ^_Rich W-25, Approved ! Rich W-11, Tabled ! Rich Q-25, Tabled ! Rich W-25, Tabled ^_Van Bu Q-01, Approved ! ! Van Bu Q-01, Tabled Rich U-23, Tabled ! Polk K-07, Tabled ! Rich U-25, Tabled ! Rich W-23, Tabled ! Rich W-25, Tabled ! Twp Co X, Tabled IC 36-2-12-11 Administration of section; maintenance of corner record book; contents of record; procedure for establishment and perpetuation of corners Sec. 11. (a) The surveyor shall administer this section if the surveyor is registered as a land surveyor under IC 25-21.5. If the surveyor is not registered, the surveyor shall, with the approval of the county executive, appoint a person who is registered as a land surveyor and is a resident voter of the county to administer this section. If a resident, registered land surveyor is not available, a land surveyor who resides in another county may be employed. (b) The surveyor shall keep and maintain a corner record book, that must contain: (1) a record and an index by location of all the original government survey corners; (2) outline maps of each section, grant, tract, and subdivision or group of sections, grants, tracts, and subdivisions in the county showing the location of each corner on record and stating at the location of each corner on the map where the reference for that corner may be found; and (3) a reference index for each corner. A separate card index system may be used in lieu of the index required by subdivision (3). (c) The record of each corner referenced in the record book must contain: (1) the location of the corner; (2) an accurate description of the monument used to mark the corner such as "stone" or "iron pin"; (3) the distance and bearings from the corner to three (3) or more permanent objects or structures; (4) the date the corner was last checked and the condition of the monument and references; (5) the name of the surveyor making the check; and (6) the method of establishing or relocating the corner. (d) The records of the corners shall be established and perpetuated in the following manner: (1) Each year the surveyor shall check and reference at least five percent (5%) of all corners shown in the corner record book. (2) The surveyor may enter in the surveyor's corner record book the findings submitted by a private land surveyor who checks and references corners and is registered under IC 25-21.5. (e) Any money in the county surveyor's corner perpetuation fund collected under IC 36-2-7-10 or IC 36-2-19 may be appropriated in the manner provided by law for the purposes of this section. As added by Acts 1980, P.L.212, SEC.1. Amended by P.L.342-1983, SEC.2; P.L.76-1989, SEC.2; P.L.23-1991, SEC.35.