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AGENDA SURVEYOR REVIEW BOARD REGULAR MEETING HEALTH BUILDING MEETING ROOM TUESDAY, MAY 11, 2010, 4:00 P.M. 1. Approval of Minute

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AGENDA SURVEYOR REVIEW BOARD REGULAR MEETING HEALTH BUILDING MEETING ROOM TUESDAY, MAY 11, 2010, 4:00 P.M. 1. Approval of Minute AGENDA SURVEYOR REVIEW BOARD REGULAR MEETING HEALTH BUILDING MEETING ROOM TUESDAY, MAY 11, 2010, 4:00 P.M. 1. Approval of Minutes April 13, 2010, SRB Regular Meeting Minutes 2. Report by County Surveyor, Comments from SRB Members 2009 Annual Report (included in meeting packet) 3. Agenda Items See: map and tie sheets attached 4. Public Input 5. Adjournment Page 1 of 3 MONROE COUNTY SURVEYOR REVIEW BOARD (SRB) REGULAR MEETING MINUTES Health Building Meeting Room 4 P.M., April 13, 2010 Members present: Eric Deckard (arrived 4:10 p.m.), Darren Norrington, James Zimmer Members absent: Ben Bledsoe Staff: Kevin Enright, County Surveyor; Trohn Enright-Randolph, Chief Deputy Surveyor; Donna Barbrick, Secretary. Call to order: 5:40 p.m. by Enright APPROVAL OF MINUTES Darren Norrington motioned to approve the minutes for the March 9 meeting. James Zimmer seconded. Motion passed unanimously and the March meeting minutes approved as submitted. ENRIGHT’S REPORT & DISCUSSION Kevin Enright commented that today was the last meeting for Darren Norrington since he has taken a new position with the Forest Service and congratulated him on his new position. OWEN/MONROE BOUNDARY Enright projected maps on the screen showing how the White River has meandered over the years in the northwestern portion of Monroe County. He talked about how, during the original survey done in 1816-1819, the boundary was established as the center line of the White River. The problem is that the river has moved over the years. There was a Legal Survey done in 1897 perpetuating the meander line of the old riverbed. Enright has been talking to Michael Purdy, who does the GIS for the auditor in Owen County. They went through to recover some of the monuments from the Legal Survey. There were three different pages in the Legal Survey book. The Legal Survey was ordered by the court for Owen and Monroe County. Enright and Field Assistant Jason Mirtl went out to see what they could find. They found stones and also stone pillars. The pillars are about 3 foot by 6 foot and were set as witnesses. Over the years the property owners have maintained these monuments. Page 2 of 3 Enright said that original notes and plats were obtained from the Indiana State Archives. In taking the original plat and overlaying it, and georeferencing by section lines, it fits in really well with retracement of the Legal Survey. Everything out there is flood plain. It was surprising to be able to recover those monuments. Recently the Surveyor Office obtained copies of the original survey notes from the Indiana State Archives. Eric Deckard said he had talked with Mike Purdy briefly on this same subject. The taxation is some of the issue. It will take both counties to agree. Enright said that the boundary was established by the original survey as the centerline of the river. Then the Legal Survey established where the river had been at the time of the original survey in 1819. Norrington said that usually in water boundaries, the boundary is always moving. Deckard mentioned the Ohio River where the boundary is the low water mark. Deckard he said he doesn’t know how the boundary line in this case has been delineated. Enright contended that there was a Legal Survey and a court order that pretty much set the boundary in stone. Deckard asked if anything has been written up between the counties besides the Legal Survey. James Zimmer commented that if the counties were the participants in the Legal Survey then the counties agreed to that; that sounded permanent. Enright pointed out a parcel that is being taxed in Monroe County, so perhaps historically the deed record recognizes it as being in Monroe County. Enright noted that the USGS topographical map uses the current position of the White River as the boundary. He reported that he had talked to the county commissioners and that, in Owen County, Michael Purdy has been talking to the commissioners there. He said to Norrington, Deckard, and Zimmer that this is one of those quagmires that you run into and that he had wanted to keep them informed. OLD BUSINESS Van Buren U-01, S-01 (Tabled) SECTION CORNER CERTIFICATION The following corners were approved by the Surveyor Review Board: Bean Blossom Township Q-07, W-07, W-09 Salt Creek Township C-23, E-23 The following corners were tabled: Page 3 of 3 Salt Creek Township M-25 Van Buren Township A-5, A-07, C-05, S-01, U-01 The meeting adjourned at 5:40 p.m. Minutes approved__________________________________________ OFFICE OF MONROE COUNTY SURVEYOR KEVIN P. ENRIGHT Health Services Building County Surveyor 119 West 7th Street Bloomington, IN 47404 Phone: (812) 349-2570 SURVEYOR 2009 ANNUAL REPORT Well, my idea of a good time Is walkin’ my property line And knowin’ the mud on my boots is mine. “Property Line” by Marshall Tucker Band MISSION • Preserving and protecting the section corner monuments of the Public Land Survey System, GPS reference stations, and elevation Bench Mark monuments • Cooperating with county departments, improving the quality of public records, assisting the public’s needs for boundary resolutions, and making access to public records more convenient • Maintaining high level of services to the Survey Review Board, Board of Planning Commissioners, Drainage Board, and Storm Water Management Board • Incorporating new technological innovations into the Surveyor’s Office for cost- effective system operations OVERVIEW The Surveyor’s legislative responsibilities require serving on three boards: Plan Commission, the Drainage Board and the new Storm Water Management Board. Also the Surveyor Review Board works closely in concert with the department. One week of each month becomes the focus of one of these four boards. Other duties include meetings with the Board of Commissioners, County Council, Department Heads, Technical Services Board, CIRCUIT Committee, State Geodetic committees, GIS annual conference, County Surveyor Association at Road School, etc. SURVEYOR REVIEW BOARD & SECTION CORNER PERPETUATION The County Surveyor identified and recorded 81 new section corner monuments for 2009 (See attached map and table). The Monroe County PLSS Section Corner Map is widely used by many government agencies and engineering firms. This map project is supported through the surveyor perpetuation fund and facilitates public and private sector cooperation. The public benefits many times over through improved services and reduced cost. Additionally, INDOT projects on E. State Road 46, and W State Road 48 required 13 section corner monuments to be reestablished. City and County road projects required perpetuation of disturbed monuments to be re-established at another dozen locations. Even with due diligence, keeping on top of road construction projects to preserve the PLSS infrastructure is always challenging. INDIANA GIS CONFERENCE Bloomington was the host city for the 2009 INGISI Convention and the Surveyor Department contributed two presentations to this event. Kevin Enright presented Building a Better Base Map, concerning how to create a statewide database of section corner records modeled after the Monroe County system. Jason Mirtl worked with GIS Technician Kurt Babcock and Recorder Sam Allison on bringing Plat Records Online for public access to survey documents. CHANGES IN THE FIELD 2009 saw the passing of several longtime local surveyors. Edmund Farkas served as county surveyor from 1977 until 1992. He had helped organize the county’s filing systems and implemented procedures of the perpetuation program. Lee Utt was an inaugural supporter of the Surveyor Review Board, hosting the meetings at his office in 1997. His legacy in the surveying business is being carried on by his grandson, Eric Deckard, who currently serves on the Surveyor Review Board. STAPLETON RECORDS In March, the Surveyor Office entered into a Memorandum of Understanding with Monroe County Public Library to archive the records of John Stapleton. Many subdivisions and developments in Monroe County were engineered by Stapleton or occured under his watch. These projects included Lake Lemon, Lake Monroe, and “the new” Indiana State Road 37. The Surveyor Office received word that the family heirs had donated the his documents to the Monroe County Public Library. Kevin Enright communicated with the librarians and negotiated the transfer of these files and field books to the Monroe County Surveyor Office. Stapleton was Bloomington City Engineer in the 1930’s and County Surveyor 1941 -1964. The Indiana Society for Professional Land Surveyors (ISPLS) recognizes the value of preserving records of deceased surveyors. These records provide are a valuable resource and preserve the chain of boundary records for future generations’ benefit. COUNTY SURVEYOR WEB SITE The Surveyor web site now features the complete Section Corner Monument Records, available online with updates completed monthly. In addition, many useful maps of the county are available online. Google Earth files may also be downloaded and viewed by the public. ALCOHOL and TOBACCO COMMISSION The Surveyor processed 34 Alcohol Verification of Location Permits in 2009. Because of annexations and the constant shifting of boundaries, the Indiana Legislature has made county surveyors the local authority for screening these applications. Monroe County Government ^_ Bean Blossom Washington Benton North ^_ ! ^_ ^_ ^_ ^_ ^_ ! ^_ ^_ ^_! ^_ ^_! ! ^_ ! ^_ ^_! ^_! ^_ ^_ ^_ ! ^_ ^_ ^_ Richland ^_ ^_ Bloomington Benton South ! ^_ ^_ ^_! ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ Pres³erving ^_ ! ^_! ^_ ^_ & Protecting the ^_!! ^_! ^_! ^_! ! ^_ ^_ ^_ Public Land Survey ^_ ^_ System ^_ ^_ ^_ ^_ Van Buren Perry Salt Creek ^_! ^_ ! ! ^_ Indian Creek Clear Creek ^_ Polk ^_ ^_ ^_! ^_! ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_ ^_! Surveyor Department Health Services Building Room 201 Miles 119 West 7th Street 0 0.5 1 2 3 4 Bloomington, Indiana 47404 I, Kevin P.
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