Local Government Performance Assessment
Nakaseke District
(Vote Code: 569)
Assessment Scores
Accountability Requirements %
Crosscutting Performance Measures 58%
Educational Performance Measures 76%
Health Performance Measures 63%
Water & Environment Performance Measures 44% 569 Accountability Requirements 2019 Nakaseke District
No. Summary of requirements Definition of compliance Compliance justification Compliant? Annual performance contract 1 Yes LG has submitted an annual performance • From MoFPED’s Nakaseke District Local contract of the forthcoming year by June 30 inventory/schedule of LG Government submitted the on the basis of the PFMAA and LG Budget submissions of performance annual performance guidelines for the coming financial year. contracts, check dates of contract on 24th July submission and issuance of 2019. This is within the receipts and: adjusted deadline of 31st August 2019. Therefore, o If LG submitted before or the LG is Compliant. by due date, then state ‘compliant’
o If LG had not submitted or submitted later than the due date, state ‘non- compliant’
• From the Uganda budget website: www.budget.go.ug, check and compare recorded date therein with date of LG submission to confirm.
Supporting Documents for the Budget required as per the PFMA are submitted and available 2 Yes LG has submitted a Budget that includes a • From MoFPED’s The Local Government Procurement Plan for the forthcoming FY by inventory of LG budget submitted the budget 30th June (LG PPDA Regulations, 2006). submissions, check together with the whether: Procurement Plan on 24th July 2019. This is within o The LG budget is the adjusted deadline of accompanied by a 31st August 2019. Procurement Plan or not. If a Therefore, the LG is LG submission includes a Compliant. Procurement Plan, the LG is compliant; otherwise it is not compliant.
Reporting: submission of annual and quarterly budget performance reports 3 Yes LG has submitted the annual performance From MoFPED’s official The annual performance report for the previous FY on or before 31st record/inventory of LG report for the previous July (as per LG Budget Preparation submission of annual year was submitted on Guidelines for coming FY; PFMA Act, 2015) performance report 25th August 2019. This is submitted to MoFPED, within the adjusted check the date MoFPED deadline of 31st August received the annual 2019. Therefore, the LG is performance report: Compliant. • If LG submitted report to MoFPED in time, then it is compliant • If LG submitted late or did not submit, then it is not compliant
4 Yes LG has submitted the quarterly budget From MoFPED’s official The Local Government performance report for all the four quarters record/ inventory of LG submitted quarterly and of the previous FY by end of the FY; PFMA submission of quarterly annual reports as follows: Act, 2015). reports submitted to MoFPED, check the date Quarter 1 on 18th MoFPED received the November 2018; quarterly performance Quarter 2 on 15th April reports: 2019; • If LG submitted all four Quarter 3 on 29th May reports to MoFPED of the 2019 and previous FY by July 31, then it is compliant (timely Quarter 4 on 25th August submission of each 2019. quarterly report, is not an accountability requirement, The LG submitted the 4th but by end of the FY, all quarterly report (annual quarterly reports should be performance report) on available). 25th August 2019. This is within the adjusted • If LG submitted late or did deadline of 31st August not submit at all, then it is 2019. Therefore, the LG is not compliant. Compliant.
Audit 5 No The LG has provided information to the From MoFPED’s The LG submitted status PS/ST on the status of implementation of Inventory/record of LG of implementation of Internal Auditor General and the Auditor submissions of statements Auditor General audit General’s findings for the previous financial entitled “Actions to Address issues for the year year by end of February (PFMA s. 11 2g). Internal Auditor General’s 2017/18 on 22 March This statement includes actions against all findings”, 2019 to PS/ST, ref 251/1, find- ings where the Internal Audi- tor and letter signed by Chief the Auditor General recommended the Check: Administration Officer Accounting Officer to take action in lines dated March 22, 2019 • If LG submitted a with applicable laws. addressed all the 15 ‘Response’ (and provide issues. details), then it is compliant However ,the LG • If LG did not submit a’ submitted the status of response’, then it is non- implementation on Internal compliant Audit Issues for the year • If there is a response for 2017/18 to PS/ST late on all –LG is compliant May 13, 2019 beyond the deadline of April 30, 2019 • If there are partial or not . all issues responded to – LG is not compliant.
6 Yes The audit opinion of LG Financial The Auditor General Statement (issued in January) is not report for the year adverse or disclaimer. 2018/19, Kampala Branch No. 80 Nakaseke DLG has an Unqualified Audit Opinion.
569 Crosscutting Nakaseke Performance District Measures 2019
Summary of No. Definition of compliance Compliance justification Score requirements Planning, budgeting and execution 1 0 All new Evidence that a district/ Nakaseke District LG has a functional Physical Planning infrastructure municipality has: Committee that considers new investments on time. This was projects in: (i) a confirmed by minutes of meetings dated 06/03/2018 under municipality / • A functional Physical Min.006:PPC/18-19FY: The Physical Planner tabled the (ii) in a district Planning Committee in Physical Planning project work plan and budget to members are approved place that considers new of the committee for discussion and the committee endorsed it by the investments on time: score without any modification; and under Min.007:PPC/18-19FY: A respective 1. total of 17 building plans were presented to the committee for Physical consideration and 10 were approved by the committee. These Planning included: Jerome COVE P/S in Kapeeka, Sempebwa Committees Ephraim for commercial use in Kasangombe, Goodwill and are Ceramic factory for industrial use in Kapeeka, among others. consistent with the approved Although the above was observed, the Physical Planning Physical Plans Committee was not fully constituted because there was no evidence provided to show the appointment of physical Maximum 4 planner in private practice as provided for by the Physical points for this Planning Act 2010. performance measure.
1 0 All new • Evidence that district/ The LG submitted only (2) sets of minutes to the MoLHUD on infrastructure MLG has submitted at least 20th Dec 2019 under reference ADM/NRD/PP/020. The projects in: (i) a 4 sets of minutes of minutes submitted were dated 06th July 2018 and 14th municipality / Physical Planning December 2018. The number of Physical Planning committee (ii) in a district Committee to the MoLHUD minutes submitted was below the required number of at least are approved score 1. 4 sets. by the respective Physical Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure. 1 0 All new • All infrastructure The district LG has no approved physical development plan in infrastructure investments are consistent place to guide infrastructure investments. projects in: (i) a with the approved Physical municipality / Development Plan: score 1 (ii) in a district or else 0 are approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure.
1 0 All new • Action area plan The LG does not have an approved Action Area Plan in place. infrastructure prepared for the previous Although work is in progress particularly for Kapeeka as projects in: (i) a FY: score 1 or else 0 according to minutes of the district physical planning municipality / committee meeting held on 14/12/2018, min:008/PPC/2018- (ii) in a district 19: Reactions (c) the physical planner responded that the are approved assignment for Kapeeka was still pending because the scope by the was revised from town board to entire sub county following a respective request by the funder. Physical Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure. 2 2 The prioritized • Evidence that priorities in There was evidence that the priorities in the AWP for the investment AWP for the current FY are current FY are based on outcomes of the budget conferences. activities in the based on the outcomes of These included: approved AWP budget conferences: score for the current 2. - Fencing of Kapeeka Health Center IV (Pg.49 on Annual FY are derived Work Plan and pg. 23 on Budget Conference Report); from the - Construction of placenta pit at Ngoma Health Center IV. (pg. approved five- 49 on Annual work plan and pg. 23 on Budget conference year report); development - Carrying out board of survey (pg. 22 on Annual work plan plan, are based and pg. 5 on Budget conference report); on discussions in annual - Procurement of laptop computer (pg. 5 on Budget reviews and conference report);
budget - Construction of Bulwadda Seed School; conferences and - Extension of production office block; and
have project - Construction of two classroom block at Kibose primary profiles school, among others.
Maximum 5 points on this performance measure.
2 1 The prioritized • Evidence that the capital There was evidence that the capital investments in the AWP investment investments in the for the current FY are derived from the approved Five year activities in the approved Annual work development plan. The capital investments in the AWP approved AWP plan for the current included: for the current FY are derived FY are derived from the - Carrying out board of survey (pg. 22 on Annual work plan from the approved five-year and pg. 5 on Budget conference report); approved five- development plan. If - Construction of placenta pit at Ngoma Health Center IV (pg. year differences appear, a justification has to be 49 on Annual work plan); development provided and evidence - Fencing of Kapeeka Health Center IV (Pg.49 on Annual plan, are based provided that it was Work Plan); on discussions approved by the Council. in annual - Procurement of laptop computer; reviews and Score 1. - Construction of two class room block at Kyaluseesa primary budget school; and conferences and - Drilling of deep boreholes in selected sub counties; among others. have project profiles
Maximum 5 points on this performance measure. 2 0 The prioritized • Project profiles have There was evidence that the project profiles were developed. investment been developed and However, evidence to show that the project profiles were activities in the discussed by TPC for all discussed in TPC meetings was not availed. approved AWP investments in the for the current FY are derived AWP as per LG Planning from the guideline: score 2. approved five- year
development plan, are based on discussions in annual reviews and
budget conferences and
have project profiles
Maximum 5 points on this performance measure.
3 0 Annual • Annual statistical There was evidence that the Annual statistical abstract, with statistical abstract, with gender- gender- disaggregated data had been compiled . However, abstract disaggregated data has there was no TPC Minute availed to show that the Annual developed and been compiled and Abstract was presented to the TPC to support budget applied presented to the TPC to allocation and decision making. support budget allocation Maximum 1 and decision-making- point on this maximum score 1. performance measure 4 2 Investment • Evidence that all There was evidence that all investment projects implemented activities in the infrastructure projects in FY 2018/19 were derived from the AWP and approved previous FY implemented by the LG in budget. These included: were the previous FY were implemented as derived from the annual - Education: Construction and rehabilitation of Lubwama per AWP. work plan and budget Seed Secondary School in Nakaseke Sub county; approved by the LG - Education: Construction of two class room block at Kyetume Maximum 6 Council: score 2 points on this Tokiika primary school; performance - Education: Installation of a 01HDPE 10,000 liter rain water measure. harvesting tank at Nyakalongo primary school in Kinoni Sub county;
- Health: Construction of an OPD for Kinoni sub county;
- Health: Construction of public latrines in RGCs at Semuto sub-county, (pg. 135 of Annual Work Plan);
- Health: Renovation of theater at Ngoma HCIV;
- Production; Administrative capital, construction of Kinyogoga Cattle Load Site (pg. 139 of Annual Work Plan);
- Water; Borehole drilling and rehabilitation (pg. 139 of Annual Work Plan); and
- Works: Maintenance and rehabilitation of community access roads, among others. 4 4 Investment • Evidence that the There was evidence that all investment projects implemented activities in the investment projects in the previous FY were completed as per work plan by end of previous FY implemented in the FY. The evidence was obtained from performance reports. were previous FY were The completed projects included: implemented as completed as per work per AWP. plan by end for FY. 1. Borehole drilling and rehabilitation, pg.95 of Quarter 4 report; Maximum 6 o 100%: score 4 points on this 2. Construction of public latrines in RGCs at Semuto sub- performance o 80-99%: score 2 county, pg. 95 of Quarter 4; measure. o Below 80%: 0 3. Administrative capital, construction of Kinyogoga Cattle Load Site (CLS) 95 of Quarter 4 report;
4. Construction of a two-classroom block at Kibose P/S at Kikamulo sub county;
5. Construction of a two stance non lined VIP latrines at Lumpewe P/S, Kikamulo S/C, Kiziba R/C primary school in Nakaseke town council;
6. Roofing of a main hall at Kasagga P/S C.O.U and internal and external finishes;
7. Construction of an OPD for Kinoni sub county;
8. Construction of two class room block at Kyetume Tokiika primary school;
9. Installation of a 01HDPE 10,000 liter rain water harvesting tank at Nyakalongo primary school in Kinoni Sub county;
10. Renovation of theater at Ngoma HCIV
11. Maintenance and rehabilitation of community access roads; and
12. Construction and rehabilitation of Lubwama Seed Secondary School in Nakaseke Sub county; among others. 5 The LG has 2 executed the • Evidence that all All investment projects in the previous FY were completed as budget for investment projects in the per approved budget. Five sampled projects include: construction of previous FY were 1) Output: 098183; Borehole drilling and rehabilitation, pg. investment completed within approved 139 of Annual Work Plan and pg.95 of Quarter 4 (Budgeted projects and budget – Max. 15% plus or UGX 230,325,000 - Actual expenditure UGX 210,326,000), O&M for all minus of original budget: hence 91%; major score 2 infrastructure 2) Output: 098180; Construction of public latrines in RGCs at projects during Semuto sub-county, pg. 135 of Annual Work Plan and pg. 95 the previous FY of Quarter (Budgeted UGX 14,785,000 – Actual expenditure UGX 14,785,000) thus 100% expenditure; Maximum 4 points on this 3) Output: 148172; Administrative capital, construction of Performance Kinyogoga Cattle Load Site (CLS) pg. 139 of Annual Work Measure. Plan and pg. 95 of Quarter 4 (Budgeted UGX 25,410,000 – Actual expenditure UGX 25,410,000) therefore 100% expenditure;
4) Construction and rehabilitation of Lubwama Seed Secondary School in Nakaseke Sub county (Budgetted UGX 402,735,000 – Actual expenditure UGX 426,942,000) thus 106% expenditure; and
5) Maintenance and rehabilitation of community access roads (Budgeted UGX 164,406,000 – Actual expenditure UGX 164,406,000) therefore 100% expenditure.
Therefore, all investment projects sampled were completed within Max. 15% plus or minus the original budget.
5 The LG has 0 executed the • Evidence that the LG has - The LG did not avail a register of assets in need of budget for budgeted and spent at maintenance; construction of least 80% of the O&M - There was no evidence of review of the register of assets in investment budget for infrastructure in need of maintenance; projects and the previous FY: score 2 O&M for all - No costing of assets was done; and major infrastructure - There was no O&M budget for infrastructure in need of projects during maintenance. the previous FY
Maximum 4 points on this Performance Measure.
Human Resource Management 6 LG has 0 substantively • Evidence that the LG has The district has substantively filled 5 posts of the 9 (55%) recruited and filled all HoDs positions HoDs and these were; CFO, Planner, DEO, DP&M and appraised all substantively: score 3 DCDO. Heads of Departments
Maximum 5 points on this Performance Measure 6 LG has 0 substantively • Evidence that HoDs have There was no evidence for appraisal of all head of recruited and been appraised as per departments as per the personnel files reviewed at the time of appraised all guidelines issued by assessment. Two officials i.e. Ag DHO (12/08/2019) and DEO Heads of MoPS during the previous (25/08/2019) had been appraised. Departments FY: score 2
Maximum 5 points on this Performance Measure 7 The LG DSC 2 has considered • Evidence that 100 % of The DSC had considered all the CAO’s submission for all staff that staff submitted for recruitment as per CAO letters dated 18/10/2018. The have been recruitment have been submission was considered in the DSC 6th meeting held on submitted for considered: score 2 11th February 2019 (DSC/NSK/28/2019). recruitment, confirmation and disciplinary actions during the previous FY.
Maximum 4 points on this Performance Measure. 7 The LG DSC 1 has considered • Evidence that 100 % of There was evidence that all the submissions by the office of all staff that positions submitted for the CAO for confirmation dated; 28/01/2019, 1/02/2019, have been confirmation have been 9/05/2019, 20/05/2019, 25/05/2019, and 26/06/2019 were submitted for considered: score 1 considered as per the Minute Extract DSC/NSK/34/2019 and recruitment, DSC/NKS/84/2019. confirmation and disciplinary actions during the previous FY.
Maximum 4 points on this Performance Measure.
7 The LG DSC 1 has considered • Evidence that 100 % of There was evidence that the CAO submission on disciplinary all staff that positions submitted for case dated 7th February 2019 (abscondment of duty) and have been disciplinary actions have 29th January 2019 to DSC were all considered as per minute submitted for been considered: score 1 extract DSC/NSK/39/2019. recruitment, confirmation and disciplinary actions during the previous FY.
Maximum 4 points on this Performance Measure. 8 Staff recruited 3 and retiring • Evidence that 100% of There was evidence that all the new recruited staff accessed access the the staff recruited during the payroll within the 2 months as required e.g. salary and the previous FY have • DPMO appointed February 2019 date of assumption of duty pension payroll accessed the salary March 2019 and accessed April 2019. respectively payroll not later than two months after appointment: within two • All the 5 office attendants appointed effective March 2019 score 3 months accessed payroll in April 2019.
Maximum 5 The evidence was as per the individual files, staff list and points on this payroll reviewed at the time of assessment. Performance Measure.
8 Staff recruited 0 and retiring • Evidence that 100% of All the 7 retired staff did not access the pensioner payroll access the the staff that retired during within the mandatory two months e.g. salary and the previous FY have • Wabwire Raphael (Senior Forest Officer) retired 11/11/2019 pension payroll accessed the pension and accessed pensioner payroll September 2019. respectively payroll not later than two months after retirement: within two • Mubanda Francis retired 1st May 2019 had not accessed score 2 months pensioner payroll at time of assessment. Maximum 5 points on this Performance Measure.
Revenue Mobilization 9 The LG has 0 increased LG • If increase in OSR own source (excluding one/off, e.g. The district LG OSR decreased by 5.5 % from UGX revenues in the sale of assets) from 570,692,289 in the FY 2017/18 to UGX 539,070,277 in the FY last financial previous FY but one to 2018/19. (Source: Nakaseke District audited accounts for year compared previous FY is more than Financial Year (FY) 2017/18 , page 9 of Statement of financial to the one 10 %: score 4. performance and 2018/19 signed by the Chief Administrative before the Officer (CAO) on August 30, 2019. Decrease of 5.5% score 0. • If the increase is from 5% previous - 10 %: score 2. financial year (last FY year • If the increase is less but one) than 5 %: score 0. Maximum 4 points on this Performance Measure. 10 LG has 0 collected local • If revenue collection ratio revenues as (the percentage of local The actual/budget local revenue collection ratio for the FY per budget revenue collected against 2018/19 was 38.7% (UGX 539,070,277/1,391,641,000). This (collection ratio) planned for the previous was budget variance of -61.3% which is lower than than -10%. FY (budget realisation) is Therefore score 0. Maximum 2 within points on this (Source: Nakaseke District accounts for FY 2018/19 signed performance +/- 10 %: then score 2. If by the CAO on August 30, 2019 and Nakaseke DLG Budget measure more than +/- 10 %: Score and work plan book for 2018-2019, page 4, Revenue 0. performance projections by source).
The reason for the big variance was that the approved budget was including all revenues for lower local governments but they had no breakdown.
11 Local revenue 2 administration, • Evidence that the allocation and District/Municipality has There was evidence that the DLG collected UGX 85,279,438 transparency remitted the mandatory in Local Service and UGX 13,818,000 wild life fees form LLG share of local World Wide Safaris and was remitted to LLGs. The list Maximum 4 revenues: score 2 provided showed remittances to LLGs of a total of UGX points on this 77,572,305 following the standard rates, 65% to sub counties performance and 100% to town councils. measure. This was a total of UGX 99,097,438 distributed as follows:
Sub counties 65% of UGX 61,500,380 =UGX 39,975,247
Town Councils 100% of UGX 37,597,058 = UGX 37,597,058
This made the LG compliant.
These LLGs were 10 Sub Counties and 5 Town Councils namely:
10 Sub Counties, were Kapeeka, Wakyato, Kasangombe, Semuto, Ngoma, Kinyogoga, Kito, nakaseke, Kikamulo and Kinoni.
5 Town Councils were Kiwoko , Ngoma , Nakaseke , Semuto and Butalangu.
11 Local revenue 0 administration, • Evidence that the total The LG spent UGX 147,656,699 in the FY 2018/19 on allocation and Council expenditures on Council allowances and emoluments compared to UGX transparency allowances and 570,692,289 collected in the FY 2017/18. This was 25.9% of emoluments- (including OSR for the FY 2017/18(higher than 20%) as per the Local Maximum 4 from all sources) is not Governments Act CAP 243, therefore score 0. (Source: the points on this higher than 20% of the Nakaseke DLG audited accounts for the FY 2017/18 page 9 performance OSR collected in the of the Statement of Financial Performance and FY 2018/19 measure. previous FY: score 2 page 9)
Procurement and contract management 12 2 The LG has in • Evidence that the District Senior Procurement Officer, Mr. Mayombwe Phillip was place the has the position of a appointed on 30th June 2008 under Min. No. 94/2008(d) (1). capacity to Senior Procurement Officer manage the and Procurement Officer (if Procurement Officer, Nansinjo Jesca was also appointed on procurement Municipal: Procurement 30th June 2008 under Min. No. 94/2008(e) (1). function Officer and Assistant The effective date of appointment of each of these officers Procurement Officer) was 1st August, 2008. Both appointment letters were signed Maximum 4 substantively filled: score 2 points on this by Mr. Emmanuel B.K. Ssennoga, Chief Administrative performance Officer. measure.
12 1 The LG has in • Evidence that the TEC There was evidence that the TEC produced and submitted place the produced and submitted reports to the Contracts Committee for the previous FY: capacity to reports to the Contracts Sampled projects indicating these sitting are as follows: manage the Committee for the previous procurement FY: score 1 1. Naka569/Wrks/18-19/00001 for Drilling of 06 deep function boreholes in selected Sub - Counties (Lot 1) on 9/07/2018. Contractor: KLR Uganda Ltd, P. O. Box 32370, Kampala. Maximum 4 points on this 2. Naka569/Wrks/18-19/00002 for Drilling of 3 (three) deep performance boreholes in selected Sub Counties for (Lot 2) on 9/07/2018. measure. Contractor: KLR Uganda Ltd, P. O. Box 32370, Kampala.
3. Naka569/Srvcs/18-19/00001 for Consultancy services for deep bore hole drilling on 9/07/2018. Contractor: FELS Consultants Ltd, P.O.Box 33436, Kampala.
4. Naka569/Wrks/18-19/00007 for Construction of a two classroom block at Kibose P/S in Kikamulo S/C on 02/08/2018. Contractor: Kast Eng. Works Ltd, P.O. Box 225, Luwero.
5. Naka569/Wrks/18-19/00005 for Construction of a two classroom block at Kyaluseesa P/S in Kinyogoga S/C on 6/8/2018. Contractor: Planet Green World Ltd, P.O Box 175, Luwero. 12 1 The LG has in • Evidence that the There was evidence that the Contracts Committee considered place the Contracts Committee recommendations of the TEC. Sampled projects that showed capacity to considered CC meeting minutes were as follows: manage the recommendations of the procurement TEC and provide 1. Naka569/Wrks/18-19/00001 for Drilling of 06 deep function justifications for any boreholes in selected Sub - Counties (Lot 1) on 27th deviations from those AUGUST 2018 in the PDU at the District Headquarters. Maximum 4 recommendations: score 1 Contractor: KLR Uganda Ltd, P. O. Box 32370, Kampala; points on this performance 2. Naka569/Wrks/18-19/00002 for Drilling of 3 (three) deep measure. boreholes in selected Sub Counties for (Lot 2) on 27th AUGUST 2018 in the PDU at the District Headquarters. Contractor: KLR Uganda Ltd, P. O. Box 32370, Kampala;
3. Naka569/Srvcs/18-19/00001 for Consultancy services for deep bore hole drilling to on 27th August 2018 in the PDU at the District Headquarters. Contractor: FELS Consultants Ltd, P.O.Box 33436, Kampala;
4. Naka569/Wrks/18-19/00007 for Construction of a two classroom block at Kibose P/S in Kikamulo S/C on 27th AUGUST 2018 in the PDU at the District Headquarters. Contractor: Kast Eng. Works Ltd, P.O. Box 225, Luwero; and
5. Naka569/Wrks/18-19/00004 for Construction of a two classroom block at Kyaluseesa P/S in Kinyogoga S/C on 27th AUGUST 2018 in the PDU at the District Headquarters. Contractor: Planet Green World Ltd, P.O Box 175, Luwero.
13 0 The LG has a • a) Evidence that the There was NO evidence that the procurement and disposal comprehensive procurement and Disposal plan for the current F/Y covered all infrastructure projects. It Procurement Plan for the current year was mentioned that the Procurement Plan was available BUT and Disposal covers all infrastructure was somehow locked-up in some Desk and hence Plan covering projects in the approved inaccessible on the day of the assessment. infrastructure annual work plan and activities in the budget and b) evidence approved AWP that the LG has made and is followed. procurements in previous FY as per plan (adherence Maximum 2 to the procurement plan) points on this for the previous FY: score performance 2 measure. 14 • For current FY, evidence 0 The LG has that the LG has prepared There was no evidence that the LG had prepared 80% of the prepared bid 80% of the bid documents bid documents by August 30. By the deadline, bid documents documents, for all for 11 out of 30 projects (36.6%) had been prepared. maintained investment/infrastructure contract by August 30: score 2 registers and procurement activities files and adheres with established thresholds.
Maximum 6 points on this performance measure.
14 0 The LG has • For Previous FY, The LG did not have an updated Contract Register. prepared bid evidence that the LG has documents, an updated contract maintained register and has complete contract procurement activity files registers and for all procurements: score procurement 2 activities files and adheres with established thresholds.
Maximum 6 points on this performance measure. 14 • For previous FY, 2 The LG has evidence that the LG has For previous FY, there was evidence that Nakaseke LG prepared bid adhered with procurement adhered with procurement thresholds. The following sampled documents, thresholds (sample 5 projects indicate how thresholds were adhered to: maintained projects): score 2. contract Open bidding: registers and 1. Ref: Naka569/Wrks/18-19/00007 for Construction of a two procurement classroom block at Kibose P/S in Kikamulo S/C. activities files and adheres Contractor: Kast Eng. Works Ltd, P.O. Box 225, Luwero. with Amount: 56,974,266/=. established thresholds. 2. Ref: MoH-UgIFT/Wrks/2018-19/00001-20 for upgrade of Butalangu Health Centre II to HC III. Maximum 6 points on this Contractor: P & D Traders and Contractors Limited . Amount: performance 487,454,960/= measure. Selective bidding:
1. Ref: Naka569/Wrks/18-19/00008 for Construction of 2 - four stance pit latrines at Lumpewe P/S in Kikamulo S/C and Kiziba R/C P/S in Nakaseke T/C.
Contractor: Khazana Services Limited, P. O. Box 23092, Kampala. Amount: 28,201,174/=
2) Ref: Naka569/Wrks/18-19/00015 for Construction of Kinyogoga cattle loading site
Contractor: Kakalubo Limited, P. O. Box 371, Luwero . Amount: 34,952,544/=
3) Ref: Naka569/Wrks/18-19/00010 for fencing of Semuto Health Centre IV
Contractor: Muganwa Contractors Limited, P. O. Box 1825, Luwero. Amount: 29,513,904/= 15 • Evidence that all works 2 The LG has projects implemented in There was evidence that all works projects implemented in certified and the previous FY were the previous FY were appropriately certified – interim and provided appropriately certified – completion certificates for all projects based on technical detailed project interim and completion supervision. Among those seen included: information on certificates for all projects 1) Construction of an OPD at Kinoni HCIII in Kinoni S/C. all investments based on technical Completion Certificate issued on 10/06/2019. Contractor: supervision: score 2 Maximum 4 Uganda Matrys Housing and Construction Ltd. Ref: points on this Naka569/Wrks/18-19/00011. performance measure 2) Drilling of six hand pump deep boreholes. Completion Certificate issued on 11/12/2018. Contractor: KLR (U) Ltd. Ref: Naka569/Wrks/18-19/00001 Lot 1.
3) Consultancy Services for siting, Design & Drilling supervision of six hand pump deep boreholes. Interim Certificate 1. Contractor: FELS CONSULTANTS Ltd. Date: 12/12/2018. Ref: Naka569/Srvcs/18-19/00001.
4) Construction of Facilities at Selected Primary schools under UTSEP/GPE. Interim Certificate 2 issued on 22/08/2018. Contractor: TECHNO THREE UGANDA LTD. Ref: MoES/WRKS/16-17/GPE/NAKASEKE/00001.
5) Supply and Installation of one HDPE water tank (10,000 Litres) at Nyakalongo P/S. Completion Certificate issued on 22/10/2018. Ref: Naka569/Wrks/18-19/00002.
15 2 The LG has • Evidence that all works There District Engineer reported that there were no projects certified and projects for the current FY implemented so far this year. provided are clearly labelled (site detailed project boards) indicating: the information on name of the project, all investments contract value, the contractor; source of Maximum 4 funding and expected points on this duration: score 2 performance measure
Financial management 16 4 The LG makes • Evidence that the LG monthly and up makes monthly bank All the 5 bank accounts sampled had their monthly to-date bank reconciliations and are up reconciliations done up to September 30, 2019. These were: reconciliations to-date at the time of the assessment: score 4 1. Treasury Single Account TSA ; Maximum 4 points on this 2. Mild may ; performance 3. Uganda women Enterprises Project UWEP; measure. 4. General fund; and
5. Youth Livelihood Project YLP.
17 • If the LG makes timely 2 The LG made payment of suppliers A sample of 10 transactions from the LG payment files timely payment during the previous FY – showed that all payments are done within 2 months and there of suppliers no overdue bills (e.g. were no unpaid bills for over 2 months: during the procurement bills) of over 2 1. RAP motors submitted a request of UGX 2,950,000 for previous FY months: score 2. motor vehicle repair, car registration no LG0023086 on Maximum 2 12/11/2018 , the District Education Officer (DEO) approved it points on this on 26/11/2018 and was paid on 26/11/2018, payment performance voucher no 20208791, 14 days; measure 2. RAP motors submitted a request of UGX 2,831,000 for motor vehicle repair and servicing , car registration no LG0023-086 on 10/3/2019, the DEO approved it on 11/3/2019 and was paid on 3/5/2019 voucher no 22208547, 52 days;
3. Infornet General Services submitted a request of UGX 5,828,000 for supply of computers on 11/9/2018, the DEO approved it on 11/9/2018, and payment was made on 27/11/2018, payment voucher no 20214971, 16 days;
4. Genesis Eating house submitted of a request of UGX 1,270,000 for food the 3rd term opening meeting of headteachers on 21/9/2018, the DEO approved it on 21/9/2018, and payment was made on 18/10/2018, payment voucher no 19839687, 19 days;
5. Senior education assistant submitted request of UGX 1,385,000 for monitoring of construction site at Kibose primary school in Kikamulo sub county on 8/1/2019, the DEO on 14/1/2019, and paid on 17/1/ 2019 payment voucher 21281655, 6 days;
6. KLR uganda ltd submitted a request of UGX 122,907,271 for drilling, test pumping and installation of 6 bore holes in Nakabotongo in Nakaseke sub county, Togo in Kappeeka, Manwa B in Kapeeka and Buwa on 10/12/2018, the District Water Officer (DWO) approved it on 11/12/2018 and payment was made on 21/12/2018, payment voucher 21217322, 9 days;
7. FELS consultants Ltd submitted a request of UGX 13,928,544 for consultancy services for siting, supervision and design of 6 dip wells on 30/11/2018, the DWO approved it on 19/12/2018 and was paid on 19/12/2018, payment voucher no 21166203, 19 days;
8. ACUTUS services ltd submitted a request of UGX 10,258,200 for installation of harvesting tank at Nyakalongo primary school in Kinoni sub county on 22/10/2018, the DWO approved it on 16/11/2018, and payment was made on 10/10/2018, payment voucher no 20767793, 24 days;
9. KLR U ltd submitted a request of UGX 75,502,556 for site supervision, drilling and casting boreholes in Kayonza in wakyato sub county, Seta, and Senkuba in Kapeeka on 23/5/2019, the DWO approved it on 21/6/2019 and was paid on 24/6/2019 , payment voucher no 24316167, 30 days; and
10. Sebalamu Technical Services and General Suppliers ltd submitted a request of UGX 3,300,000 for supply of PVC pipes on 20/6/2019, the DWO approved it on 22/6/2019, and was paid on 22/6/2019 payment voucher 24296423, 1 day.
18 The LG did not have a substantive Senior Internal Auditor. 0 The LG • Evidence that the LG has executes the a substantive Senior Internal Audit Internal Auditor: 1 point. function in accordance • LG has produced all with the LGA quarterly internal audit section 90 and reports for the previous FY: LG score 2. procurement regulations
Maximum 6 points on this performance measure.
18 2 The LG • LG has produced all executes the quarterly internal audit The LG produced 4 quarterly internal audit reports in the FY Internal Audit reports for the previous FY: 2018/19 as below: function in score 2. accordance Quarter 1 report was prepared on 15/11/2018; with the LGA Quarter 2 report was prepared on 25/2/2019; section 90 and LG Quarter 3 report was prepared 20/6/2019; and procurement regulations Quarter 4 report was prepared on 23/8/2019.
Maximum 6 points on this performance measure. 18 Evidence that the LG has 2 The LG provided information to the The LG had provided status of implementation of internal executes the Council and LG PAC on audit findings to the LG PAC for all the 4 quarters: Internal Audit the status of Quarter 1 status of implementation of internal audit findings function in implementation of internal provided to LG PAC on 15/11/2018 ; accordance audit findings for the with the LGA previous financial year i.e. Quarter 2 status of implementation of internal audit findings section 90 and follow up on audit queries provided to LG PAC on 25/2/2019; LG from all quarterly audit procurement reports: score 2. Quarter 3 status of implementation of internal audit findings regulations provided to LG PAC on 20/6/2019 ; and
Maximum 6 Quarter 4 status of implementation of internal audit findings points on this provided to LG PAC on 23/8/2019. performance measure.
18 1 The LG • Evidence that internal The LG PAC reviewed internal audit reports for all the 4 executes the audit reports for the quarters as follows: Internal Audit previous FY were function in submitted to LG Quarter 1 internal audit report was reviewed by LG PAC in accordance Accounting Officer, LG the meeting of 11/12/2018 and LG PAC decisions are in their with the LGA PAC and LG PAC has report dated 20/1/2019; section 90 and reviewed them and Quarter 2 internal audit report was reviewed by LG PAC in the LG followed-up: score 1. meeting of 3/3/2019 and LG PAC decisions are in their report procurement dated 20/3/2019; regulations Quarter 3 internal audit report was reviewed by LG PAC in the Maximum 6 meeting of 26th and 27/6/2019 and LG PAC decisions are in points on this their report dated 11/7/2019; and performance measure. Quarter 4 internal audit report was reviewed by LG PAC in the meeting of 24th and 25/9/2019 and LG PAC decisions are in their report dated 30/9/2019.
19 • Evidence that the LG 4 The LG maintains an up- dated The LG maintained an up-dated assets register covering maintains a assets register covering details on buildings, vehicle,Land etc. as per format in the detailed and details on buildings, accounting manual and was updated as of June 30, 2019 updated assets vehicle, etc. as per format register in the accounting manual: Maximum 4 score 4 points on this performance measure. 20 4 The LG has Quality of Annual financial The Auditor General report for FY 2018/19, Kampala Branch obtained an statement from previous No. 80 Nakaseke DLG has an Unqualified Audit Opinion. unqualified or FY: qualified Audit opinion • Unqualified audit opinion: score 4 Maximum 4 points on this • Qualified: score 2 performance • Adverse/disclaimer: measure score 0
Governance, oversight, transparency and accountability 21 2 The LG Council • Evidence that the Council The Council met and discussed service delivery related meets and meets and discusses issues. This was evidenced by the minutes of the District discusses service delivery related Council meeting dated 23/05/2019, min:39/NDC/18-19: service delivery issues including TPC Motion to consider standing committee reports on 1st Quarter related issues reports, monitoring reports, departmental reports and work plans. Part b1(vii), “Council performance unanimously observed that the health management Maximum 2 committee of Semuto Health Centre IV was not transacting its points on this assessment results and LG business as expected.” Also seen was minutes of District performance PAC reports for last FY: council meeting dated 21/02/2019, min:25/NDC/18-19: measure score 2 Consideration of motions and statement from District Executive Committee; part b2, “Statement on PLE performance of the District since inception 2005.”
22 • Evidence that LG has 1 The LG has designated a person to The LG designated Mr. Mubeezi Richard, the Senior labour responded to coordinate response to officer to handle and coordinate response to feed-back the feedback/ feed-back (grievance/complaints). The evidence availed was complaints (grievance/complaints) and appointment letter dated 29/04/2013. provided by responded to feedback citizens and complaints: score 1. Maximum 2 points on this Performance Measure
22 0 The LG has • The LG has specified a There was no evidence of the grievance procedure displayed responded to system for recording, publicly at the district LG notice board. the feedback/ investigating and complaints responding to grievances, provided by which should be displayed citizens at LG offices and made publically available: score Maximum 2 1 points on this Performance Measure 23 0 The LG shares Evidence that the LG has The LG payroll and Pensioner Schedule for FY 2018/19 as information with published: well as pay roll for September 2019 were not pinned on public citizens notice boards at the district headquarters. However, the (Transparency) • The LG Payroll and district HR officer submits the payroll and pensioners Pensioner Schedule on schedule to heads of departments for verification and Total maximum public notice boards and feedback. 4 points on this other means: score 2 Performance Measure
23 0 The LG shares • Evidence that the The procurement plan and awarded contracts and amounts information with procurement plan and were not publicized to citizens on the notice board at the time citizens awarded contracts and of assessment. However, the procurement officer availed the (Transparency) amounts are published: procurement plan for works, goods and services dated score 1. 2018/19 without the list of names of contractors. Total maximum 4 points on this Performance Measure
23 0 The LG shares • Evidence that the LG There was no evidence availed during the time of assessment information with performance assessment to prove that the LG publicized the information to citizens on citizens results and implications LG performance assessment results for previous year on the (Transparency) are published e.g. on the notice board or website.
Total maximum budget website for the 4 points on this previous year (from budget Performance requirements): score 1. Measure
24 1 The LGs • Evidence that the HLG The LG communicated and explained guidelines, circulars communicates have communicated and and policies issued by the national level to LLGs during guidelines, explained guidelines, previous FY. This was evidenced by a letter dated 8/10/2019 circulars and circulars and policies under Ref: ADM/42/01 addressed to Councilors of Lower policies to issued by the national Local Governments informing them about the taxing of LLGs to provide level to LLGs during honoraria given to Lower Local Government as per the feedback to the previous FY: score 1 Income Tax Act Cap 340 Sec. 17. citizens
Maximum 2 points on this performance measure 24 1 The LGs • Evidence that LG during The LG during the previous FY conducted discussions with communicates the previous FY conducted the public to provide feedback on status of activity guidelines, discussions (e.g. municipal implementation. This was evidenced by the activity report for circulars and urban fora, barazas, radio handover ceremony of cheques to the Parish Community policies to programmes etc.) with the Association (PCA) in Kapeeka sub county, Semuto sub LLGs to provide public to provide feed-back county and Semuto town council, dated 12/2/2019. feedback to the on status of activity citizens implementation: score 1.
Maximum 2 points on this performance measure
Social and environmental safeguards 25 2 The LG has • Evidence that the LG 1) There was a Youth Livelihood Programme mainstreamed gender focal person and gender into CDO have provided Submission of beneficiaries under the programme to their activities guidance and support to permanent Secretary Ministry of Gender, Labour and Social and planned sector departments to Development on 07/02/2019, under Min.003/DTPC/2018-19 & activities to mainstream gender, Min.00/DEC /EXO- 02/2018-2019 FY. strengthen vulnerability and inclusion 2) There was a PWD Special Grant supporting PWD group women’s roles into their activities score 2. (Kiwoko Development Group of the Blind) with a budget of Maximum 4 UGX 2,495,500 on 27th November 2019 and Abalema points on this Twekembe Development Group with UGX 2,000,000 performance 3) There was a Gender mainstreaming measure. Workshop conducted with staff and selected students leaders
30th, September, 2019.
4) Payment vouchers were seen where funds were remitted for workshops in Kijjaguzo, Mulusa, Ngoma and Semuto C/U Secondary Schools.
25 0 The LG has • Evidence that the gender Activities planned included: mainstreamed focal point and CDO have gender into planned for minimum 2 1) Training of selected lower local government staff on gender their activities activities for current FY to based budgeting in Q2, Q3 and Q4. These were stipulated on and planned strengthen women’s roles the CBSD Workplan FY 2019/20 activities to and address vulnerability 2) There was planned a Workshop on gender roles and strengthen responsibilities in education and health institutions in the Q4 women’s roles and social inclusions and that more than 90 % of workplan for FY 2019/20. Maximum 4 previous year’s budget for 3) There was planned Training of selected District points on this gender activities/ Headquarter staff on Gender Based Budgeting in Q3 performance vulnerability/ social measure. inclusion has been 4) There was a planned Meeting with Parents and Care givers implement-ted: score 2. on gender responsiveness in Q2
It was difficult to calculate the amount spent as many vouchers used in payment were missing.. 26 1 LG has • Evidence that There was evidence that environmental screening or EIA established and environmental screening where appropriate, are carried out for activities, projects and maintains a or EIA where appropriate, plans. Evidence produced for the LG project in this regard functional are carried out for was the Review of the Environment Impact Statement for the system and activities, projects and Proposed Mechanized Maintenance of Butalangu – Ngoma staff for plans and mitigation Road. Contract No. UNRA/WORKS/2016-17/00018/02. environmental measures are planned and Certificate No. 041, issued on 02 Sept. 2019. and social budgeted for: score 1 impact assessment and land acquisition
Maximum 6 points on this performance measure
26 0 LG has • Evidence that the LG There was NO evidence that the LG integrates environmental established and integrates environmental and social management plans in the contract bid documents. maintains a and social management There was no clause in the contract bid documents relating to functional and health and safety environmental concerns. Among bid documents seen that did system and plans in the contract bid not include this clause included: staff for documents: score 1 environmental 1. Construction of a two classroom block at Kibose P/S in and social Kikamulo S/C. Ref: Naka569/Wrks/18-19/00007; impact 2. Upgrade of Butalangu Health Centre II to HC III. Ref: MoH- assessment UgIFT/Wrks/2018-19/00001-20; and and land acquisition 3. Construction of 2 - four stance pit latrines at Lumpewe P/S in Kikamulo S/C and Kiziba R/C P/S in Nakaseke T/C. Ref: Maximum 6 Naka569/Wrks/18-19/00008; and points on this performance 4. Construction of Kinyogoga cattle loading site. Ref: measure Naka569/Wrks/18-19/00015.
26 1 LG has • Evidence that all projects There were no projects under the LG for FY 2018/19 that established and are implemented on land required attention to this indicator. However, it was noted that maintains a where the LG has proof of the only Government installation with a Land Titles was only functional ownership (e.g. a land title, the District Headquarters that sat on 150 acres of Land. No system and agreement etc..): score 1 other establishment had a Land Title. staff for environmental and social impact assessment and land acquisition
Maximum 6 points on this performance measure 26 0 LG has • Evidence that all There was no evidence that all completed projects had established and completed projects have Environmental and Social Mitigation Certification Form maintains a Environmental and Social completed and signed by Environmental Officer and CDO . functional Mitigation Certification There was neither such activity reported anywhere, nor liaison system and Form completed and between Environment and CDO offices. All completed staff for signed by Environmental projects shall only be to be visited in second quarter as per environmental Officer and CDO: score 1 Environmental department plan. and social impact assessment and land acquisition
Maximum 6 points on this performance measure
26 0 LG has • Evidence that the No evidence to this effect produced. established and contract payment maintains a certificated includes prior functional environmental and social system and clearance (new one): staff for Score 1 environmental and social impact assessment and land acquisition
Maximum 6 points on this performance measure
26 0 LG has • Evidence that There are no monthly reports compiled by both the CDO and established and environmental officer and the Environment Officer. maintains a CDO monthly report, functional includes a) completed Individual environmental Reports existed for Well of Joy system and checklists, Victory Day and Boarding Primary School and Stevour staff for Christian High School. These, however, were not signed by environmental b) deviations observed the CDO. There was also a report on Wetlands in the District and social with pictures, c) corrective but this was only signed by the Environment Officer alone and impact actions taken. Score: 1 not the CDO. assessment and land acquisition
Maximum 6 points on this performance measure
569 Education Performance Nakaseke Measures 2019 District
Summary of Definition of No. Compliance justification Score requirements compliance Human resource planning and management 1 The LG education 4 department has • Evidence that the LG Nakaseke District Local Government budgeted for a Head budgeted and has budgeted for a Head Teacher and 7 teachers per school as evidenced in the deployed teachers Teacher and minimum of Nakaseke District approved budget 2019/20. The total as per guidelines (a 7 teachers per school (or budgeted figure is Shs 5,597,517,000 for the total for all Head Teacher and minimum a teacher per the 932 teachers. minimum of 7 class for schools with teachers per school) less than P.7) for the current FY: score 4 Maximum 8 for this performance measure
1 The LG education 4 department has • Evidence that the LG Nakaseke District Local Government deployed a total of budgeted and has deployed a Head 932 teachers required (one head teacher and 7 teachers deployed teachers Teacher and minimum of per school) for all the 113 schools. This is evidenced by as per guidelines (a 7 teachers per school (or the approved 2019/20 district work plan. Head Teacher and minimum of a teacher per minimum of 7 class for schools with teachers per school) less than P.7) for the current FY: score 4 Maximum 8 for this performance measure
2 LG has 6 substantively • Evidence that the LG Nakaseke District Local Government filled all (100%) of recruited all primary has filled the structure for the 932 positions as per the 2019 Wage Bill. This was school teachers primary teachers with a evidenced by the 2019 departmental staff list dated where there is a wage bill provision 06/09/19. wage bill provision o If 100%: score 6 Maximum 6 for this o If 80 - 99%: score 3 performance measure o If below 80%: score 0 3 LG has 6 substantively • Evidence that the LG Nakaseke District Local Government substantively filled recruited all has substantively filled all all the 3 positions of school inspectors as evidenced by the positions of school positions of school staffing list in the letter to the CAO; Ref: Schedule of duties inspectors as per inspectors as per staff for the teaching staff the signed by the DEO on 06/09/19. staff structure, structure, where there is a where there is a wage bill provision: score wage bill provision. 6
Maximum 6 for this performance measure
4 2 The LG Education Evidence that the LG There was no recruitment plan submitted for the year department has Education department 2019/20 since all the positions of the teachers provide for submitted a has submitted a by the wage bill were filled. recruitment plan recruitment plan to HRM covering primary for the current FY to fill teachers and school positions of inspectors to HRM for the current FY. • Primary Teachers: score 2 Maximum 4 for this performance measure
4 2 The LG Education Evidence that the LG No recruitment plan for school inspectors was necessary department has Education department since all the three positions that the wage bill provides for submitted a has submitted a were filled. recruitment plan recruitment plan to HRM covering primary for the current FY to fill teachers and school positions of inspectors to HRM for the current FY. • School Inspectors: score 2 Maximum 4 for this performance measure
Monitoring and Inspection 5 0 The LG Education Evidence that the LG There was no evidence that the Senior Inspector and 2 department has Education department School Inspector had been appraised at the time of conducted has ensured that all head assessment as per their personnel files reviewed. performance teachers are appraised appraisal for school and has appraised all inspectors and school inspectors during ensured that the previous FY performance appraisal for all • 100% school inspectors: primary school head score 3 teachers is conducted during the previous FY.
Maximum 6 for this performance measure
5 3 The LG Education Evidence that the LG There was evidence that all the 10 (100%) sampled head department has Education department teachers had been appraised as per their personnel files: conducted has ensured that all head City of Faith PS ( 19/2/2019); Kyambogo-Kukamba PS ( performance teachers are appraised 6/3/2019); Lukabala PS (7/3/2019); Lumpewe PS appraisal for school and has appraised all (7/3/2019); Nakigulube PS ( 14/3/2019); Mifunya PS ( inspectors and school inspectors during 14/3/2019); Butayunja PS (14/3/2019); Lukyamu PS ( ensured that the previous FY 18/3/2019); Kigegge PS ( 14/3/2019) and Bukuku – performance Degeya ( 13/3/2019. appraisal for all • Primary school head primary school head teachers teachers is conducted during o 90 - 100%: score 3 the previous FY. o 70% and 89%: score Maximum 6 for this 2 performance o Below 70%: score 0 measure
6 1 The LG Education • Evidence that the LG The Nakaseke DEO received the following guidelines Department has Education department which he duly communicated to the schools and were effectively has communicated all seen in all the three schools sampled (Wansalangi communicated and guidelines, policies, Church of Uganda P/S; Kikuyamba Community (P/S); and explained circulars issued by the Lumpewe COU) : guidelines, policies, national level in the circulars issued by previous FY to schools: a. Guidelines to surcharge of March 13 2019; the national level in score 1 b. Use of the National Curriculum Development Center the previous FY to (NCDC) syllabuses during teaching in schools written on schools 19/02/19 by the Director NCDC; and Maximum 3 for this c. Guidelines on school charges, a circular by the MOES performance on 24/10/19. measure 6 2 The LG Education • Evidence that the LG The Nakaseke District Education Department held Department has Education department meetings with primary school head teachers and effectively has held meetings with explained and sensitized on the guidelines, policies, communicated and primary school head circulars issued by the national level. This was evidenced explained teachers and among by the minutes of the Head Teachers' meeting of 26/05/19 guidelines, policies, others explained and which discussed Guidelines for school feeding among circulars issued by sensitised on the other issues. the national level in guidelines, policies, the previous FY to circulars issued by the schools national level: score 2
Maximum 3 for this performance measure
7 8 The LG Education • Evidence that all The District Inspector of Schools inspected all the 113 De- partment has licenced or registered Government aided schools and only 10 of the 40 private effectively inspected schools have been schools thus giving a total of 123 out of 153 (Government all registered inspected at least once and Private schools) which gives a percentage of 80.3% primary schools2 per term and reports (123/153 x 100%) of schools inspected. produced: Maximum 12 for this performance o 100% - score 12 measure o 90 to 99% - score 10
o 80 to 89% - score 8
o 70 to 79% - score 6
o 60 to 69% - score 3
o 50 to 59 % score 1
o Below 50% score 0.
8 4 LG Education • Evidence that the Nakaseke District Education department discussed department has Education department school inspection reports and used reports to make discussed the has discussed school recommendations. This is evidenced by the minutes of the results/ reports of inspection reports and following meetings: school inspec- tions, used reports to make used them to make recommendations for 1. Departmental meeting of 26/09/19 which discussed recommendations corrective actions during the following issues among others: the inadequate for corrective the previous FY: score 4 support supervision by Head teachers and the actions and fol- current status of classroom environment in most lowed schools; and recommendations 2. Departmental meeting of 18/04/19 which discussed among others; the need to implement the policy of Maximum 10 for this inspection of both Private and government aided performance schools. measure 8 2 LG Education • Evidence that the LG Nakaseke District Education department submitted the department has Education department schools' 1st and 3rd quarter inspection reports to the discussed the has submitted school Directorate of . Education Standards (DES). This was results/ reports of inspection reports to the evidenced by the acknowledgement receipts from the school inspec- tions, Directorate of Education Directorate of Education Standards (DES) dated 26/11/19. used them to make Standards (DES) in the recommendations Ministry of Education and for corrective Sports (MoES): Score 2 actions and fol- lowed recommendations
Maximum 10 for this performance measure
8 0 LG Education • Evidence that the The Nakaseke DEO did not provide evidence to show that department has inspection the inspection recommendations are followed up. discussed the recommendations are results/ reports of followed- up: score 4. school inspec- tions, used them to make recommendations for corrective actions and fol- lowed recommendations
Maximum 10 for this performance measure
9 5 The LG Education • Evidence that the LG The Excel sheet format provide by the MOES and PBS department has has submitted schools' data is consistent as evidenced by data from two submitted accurate/consistent data: sources as follows: accurate/consistent reports/date for o List of schools which 1. No. of schools as provided by excel format sheet school lists and are consistent with both submitted by DEO to the MOES on 18/01/1 is 113, enrolment as EMIS reports and PBS: and score 5 2. No. of schools as by the PBS submitted by the DEO per formats provided to the MOES is also 113. by MoES
Maximum 10 for this performance measure 9 0 The LG Education Evidence that the LG has The Excel sheet format provided by the MOES and PBS department has submit- enrollment data is not consistent as verified from data from submitted two sources as follows: accurate/consistent ted accurate/consistent reports/date for data: 1. Excel format sheet submitted to MOES on 18/01/19 school lists and is 49371 pupils; and • Enrolment data for all enrolment as 2. No. of pupils as per the submission list Government schools which is aided P/S is 45022 pupils. per formats provided consistent with EMIS by MoES report and PBS: score 5
Maximum 10 for this performance measure
Governance, oversight, transparency and accountability 10 2 The LG committee • Evidence that the The sector committee responsible for education meets and re- sponsible for council committee discusses service delivery issues. This was confirmed by education met, responsible for education minutes of Council meeting held on 23/05/2019 under discussed service met and discussed min.38/NDC/18-19: Considerations of motions and delivery issues and service delivery issues statements from DEC part b6; The District appointed a pre- sented issues including inspection, Board of governance for Nakaseke technical Institute, that require performance assessment Kinyogoga Seed Secondary School and Semuto SS. approval to Council results, LG PAC reports Other evidence was minutes dated 21/2/2019 under min. etc. during the previous 25/NDC/18-19; part b2: Statement on PLE Performance of Maximum 4 for this FY: score 2 the District since inception 2005. performance measure
10 2 The LG committee • Evidence that the There was evidence that the education sector committee re- sponsible for education sector presented issues that required approval to Council. This education met, committee has presented was confirmed by minutes of Council meeting dated discussed service issues that require 23/05/2019 under min.39/NDC/18-19: Considerations of delivery issues and approval to Council: standing committee reports and work plans part 1(i) the pre- sented issues score 2 council prioritized the unfunded activities in the education that require department especially constructing toilets at Kivumu approval to Council primary school, and min 38/NDC/18-19: Consideration of motions and statements from DEC part 2: Tabling of Maximum 4 for this statutory bodies report (PAC& DSC), reports for 2nd and performance 3rd Quarters 2018/19. This was held on 23/5/19. measure 11 5 Primary schools in a Evidence that all primary Primary schools in Nakaseke District have functional LG have functional schools have functional School Management Committees (SMCs) . This was SMCs SMCs (estab- lished, evidenced by the minutes of the SMCs from the following meetings held, five sampled schools: Maximum 5 for this discussions of budget performance and resource issues and Wansalangi P/S, SMC meeting of: 12/04/19 during term 1 measure submission of reports to of 2019; 21/06/19 during term 2 of 2019; and 18/10/19 DEO/ MEO) during term 3 of 2019.
• 100% schools: score 5 Kikuyamba Community (P/S), SMC meeting of: 12/03/19 during term 1 of 2019; 14/06/19 during term 2 of 2019; and • 80 to 99% schools: 3/10/19 and 25/07/19 during term 3 of 2019. score 3 Lumpewo C/U Primary School SMC meeting of: 13/03/19 • Below 80 % schools: during term 1 of 2019; 16/06/19 during term 2 of 2019 and score 0 03/07/19 during term 3 of 2019.
BUKUUKU DDEGEYA P.S, SMC meeting of: 13/04/19 during term 1 of 2019; 23/06/19 during term 2 of 2019; and 11/10/19 during term 3 of 2019.
NAKULAMUDDE P.S, SMC meeting of: 04/03/19 during term 1 of 2019; 09/06/19 during term 2 of 2019 and 10 /07/19 during term 3 of 2019.
12 Evidence that the LG has 3 The LG has publicised all schools Nakaseke publicized all schools receiving UPE funds. publicised all receiving non-wage This was evidenced from the Publication “UPE/USE by schools receiving recurrent grants e.g. Schools” signed by the DEO posted on the Departmental non- wage recurrent through posting on public notice Board on 19/09/19. grants notice boards: score 3
Maximum 3 for this performance measure
Procurement and contract management 13 4 The LG Education • Evidence that the sector The DEO timely submitted the procurement requests for department has has submitted 2019/20 to the DPU as evidenced by the procurement submitted input into procurement input to request forms submitted to the PDU on 26/05/18. the LG procurement Procurement Unit that plan, complete with covers all investment all technical items in the approved requirements, Sector annual work plan and budget on time by to the Procurement April 30: score 4 Unit that cover all items in the approved Sector annual work plan and budget
Maximum 4 for this performance measure Financial management and reporting 14 Evidence that the LG 3 The LG Education Education departments The education department certified and recommended department has timely (as per contract) payments to suppliers on time. A sample of 5 payments certified and certified and showed the following: initiated payment for recommended suppliers 1. RAP motors submitted a request of UGX 2,950,000 for supplies on time for payment: score 3. motor vehicle repair, car registration no LG0023086 on Maximum 3 for this 12/11/2018 , the District Education Officer (DEO) certified performance and recommended the payment to the supplier on measure 26/11/2018 and was paid on 26/11/2018, payment voucher no 20208791, 14 days;
2. RAP motors submitted a request of UGX 2,831,000 for motor vehicle repair and servicing , car registration no LG0023-086 on 10/3/2019, the DEO certified and recommended the payment to the supplier on 11/3/2019 and was paid on 3/5/2019 voucher no 22208547, 1 day;
3. Infornet General Services submitted a request of UGX 5,828,000 for supply of computers on 11/9/2018, the DEO certified and recommended payments to the supplier on 11/9/2018, and payment was made on 27/11/2018, payment voucher no 20214971, 1 day;
4. Genesis Eating house submitted of a request of UGX 1,270,000 for food the 3rd term opening meeting of headteachers on 21/9/2018, the DEO certified and recommended the payment to the supplier on 21/9/2018, and payment was made on 18/10/2018, payment voucher no 19839687, 1 day;
5. Senior education assistant submitted request of UGX 1,385,000 for monitoring of construction site at Kibose primary school in Kikamulo sub county on 8/1/2019, the DEO certified and recommended the payment to the supplier on 14/1/2019, and paid on 17/1/ 2019 payment voucher 21281655, 6 days;
15 0 The LG Education • Evidence that the There was No evidence provided to show that the department has department submitted the department submitted the annual performance report and submitted annual annual performance quarterly reports to the Planner for consolidation by 15th of reports (including all report for the previous FY July. The reason given for lack of evidence was failure to quarterly reports) in (with availability of all four keep records of dates of submissions. Therefore, it was time to the Planning quarterly reports) to the difficult to ascertain whether the submission were made Unit Planner by 15th of July within or after the deadline of mid July. for consolidation: score 4 Maximum 4 for this performance measure 16 2 LG Education has • Evidence that the sector The education department provided to the internal audit acted on Internal has provided information department the status of implementation of the 2 audit Audit recom- to the internal audit on the findings in the FY 2018/19 through letter ref EDUC/232/01 mendation (if any) status of implementation dated 7/6/2019, signed by the DEO. The 2 issues were of all audit findings for the poor record keeping and expired school management Maximum 4 for this previous financial year committees. performance measure o If sector has no audit query
score 4
o If the sector has provided information to the internal audit on the status of imple- mentation of all audit findings for the previous financial year: score 2
o If all queries are not respond-
ed to score 0
Social and environmental safeguards 17 2 LG Education • Evidence that the LG The Nakaseke Education officer in consultation with the Department has Education department in gender focal person disseminated guidelines on how disseminated and consultation with the senior women/men teachers should provide guidance to promoted gender focal person has girls and boys to handle hygiene, reproductive health, life adherence to disseminated guidelines skills, This was evidenced by the following booklets that gender guidelines on how senior were found in all the three schools sampled ( Wansalangi women/men teachers Primary School; Kikuyamba Community Primary school; Maximum 5 points should provide guidance and Lumpewe C/U Primary school): for this performance to girls and boys to measure handle hygiene, "The Presidential Imitative on AIDS Strategy for reproductive health, life communication to the Youth (PIASY)" Booklets (P3 to P4 skills, etc.: Score 2 and P5 to P7); and
"Building a safe place" by USAID/RTI.
17 2 LG Education • Evidence that LG The Nakaseke District Education department in Department has Education department in collaboration with gender department issued and disseminated and collaboration with gender explained guidelines on how to manage sanitation for girls promoted department have issued and PWDs in primary schools. This was evidenced by: adherence to and explained guidelines "Presidential Imitative on AIDS Strategy for communication gender guidelines on how to manage to the Youth (PIASY)" Booklets (P3 to P4 and P5 to P7) sanitation for girls and seen in three sampled schools (Wansalangi Primary Maximum 5 points PWDs in primary schools: School; Kikuyamba Community Primary school; and for this performance score 2 Lumpewe C/U Primary school). measure 17 1 LG Education • Evidence that the All primary schools in Nakaseke District have SMCs that Department has School Management meet the guideline on gender composition as evidenced disseminated and Committee meets the from the SMCs of the sampled schools below: promoted guideline on gender adherence to composition: score 1 a. Wansalangi Primary School; 9 of the 12 SMC members gender guidelines are female;
Maximum 5 points b. Kikuyamba Community Primary school; of the 6 for this performance Foundation members 4 are female; and measure c. Lumpewe C/U Primary school; 3 of the 6 Foundation members are female.
18 1 LG Education • Evidence that the LG The Nakaseke District Education department in department has Education department in collaboration with Environment department issued ensured that guide- collaboration with guidelines on environmental management . This was lines on Environment department evidenced by the "Report on tree planting action" written environmental has issued guidelines on by the Senior Education Officer submitted to the CAO on management are environmental 15/08/19. dissemi- nated and management (tree complied with planting, waste management, formation Maximum 3 points of environmental clubs for this performance and environment measure education etc.): score 1:
18 0 LG Education • Evidence that all school The DEO did not provide evidence to show that all the department has infrastructure projects are school infrastructure projects are screened before approval ensured that guide- screened before approval for construction. lines on for construction using the environmental checklist for screening of management are projects in the budget dissemi- nated and guidelines and where complied with risks are identified, the forms include mitigation Maximum 3 points actions: Score 1 for this performance measure
18 0 LG Education • The environmental The DEO did not provide evidence to show that the department has officer and community environmental officer and community development officer ensured that guide- development officer have have visited the project sites and checked whether the lines on visited the sites to mitigation plans are complied with. environmental checked whether the management are mitigation plans are dissemi- nated and complied with: Score 1 complied with
Maximum 3 points for this performance measure
569 Health Performance Nakaseke Measures 2019 District
Summary of Definition of No. Compliance justification Score requirements compliance Human resource planning and management 1 8 LG has substantively Evidence that LG has The Local Government health department (LG) had filled recruited primary filled the structure for 99.6% (472 out of 474) health care worker positions in health care workers primary health care with a the approved structure with a wage bill provision from with a wage bill wage bill provision from PHC wage for the current Financial year (FY). provision from PHC PHC wage for the current wage FY
• More than 80% filled: score 8 Maximum 8 points for this performance • 60 – 80% - score 4 measure • Less than 60% filled: score 0
2 6 The LG Health Evidence that Health The health department had submitted a comprehensive department has department has submitted recruitment plan to the Human Resources Management submitted a a comprehensive (HRM) unit dated 26th August 2019. Two critical vacant comprehensive recruitment plan/re- quest positions of Physician and community health expert recruitment plan for to HRM for the current were also included in the recruitment plan. primary health care FY, covering the vacant workers to the HRM positions of primary department health care workers: score 6
Maximum 6 points for this performance measure
3 4 The LG Health Evidence that the all There was evidence that in 10 sampled In-Charges of department has health facilities in- the Health centres 7 out of 10 (70%) had been conducted charges have been appraised as per their personnel files and assessment performance appraisal appraised during the reports. The sampled health centres were; Ssemuto HC for Health Centre IVs previous FY: IV ( 23/08/2019), Kapeeka HC III ( 22/08/2019), and Hospital In- Butalangu HC III (18/07/2019), Kikamulo HC III ( Not charge and ensured o 100%: score 8 appraised), Bidabugya ( Not Appraised), Kinyogoga performance HCIII ( Not appraised), Ngoma HCIV ( 15/06/2019), o 70 – 99%: score 4 appraisals for HC III Kikoni HCII (6/08/2019), Mifunya HCIII (13/07/2019 and and II in-charges are o Below 70%: score 0 Wakya HCII 11/07/2019). conducted
Maximum 8 points for this performance measure 4 4 The Local Government • Evidence that the LG The health department had deployed health workers Health department has Health department has across health facilities in accordance with the staff lists deployed health deployed health workers submitted together with the budget in the current FY workers across health in line with the lists since the numbers and cadres on both lists were the facilities and in submitted with the budget similar. The sampled health facilities included; accordance with the for the current FY, and if Kinyogoga HCIII which had 15/15, Kapeka HCIII which staff lists submitted not provided justification had 23/23 and Semuto HCIV which had 42/42. together with the for deviations: score 4 budget in the current FY.
Maximum 4 points for this performance measure
Monitoring and Supervision 5 There was no evidence of dissemination of sector grant 0 The DHO/MHO has • Evidence that the and budget guidelines since there were no copies of effectively DHO/ MHO has communication letters or specific DHT minutes spelling communicated and communicated all out dissemination of the above mentioned guidelines. explained guidelines, guidelines, policies, policies, circulars circulars issued by the issued by the national national level in the level in the previous previous FY to health FY to health facilities facilities: score 3
Maximum 6 for this performance measure
5 The District Health Officer had not held any meeting with 0 The DHO/MHO has • Evidence that the in-charges to explain the new sector grant and budget effectively DHO/ MHO has held guidelines. communicated and meetings with health explained guidelines, facility in- charges and policies, circulars among others explained issued by the national the guidelines, policies, level in the previous circulars issued by the FY to health facilities national level: score 3
Maximum 6 for this performance measure 6 3 The LG Health Evidence that DHT/MHT The DHT supervised 100% of HCIVs and district Department has has supervised 100% of hospitals including private not for profits (PNFPs) that effectively provided HC IVs and district received the PHC grant at least once in a quarter. support supervision to hospitals (including Ngoma HC IV, Kiwoko and Nakaseke hospitals were all district health services PNFPs receiving PHC supervised as reflected in the supervision reports dated; grant) at least once in a 5th November 2018 for quarter one, 11th Jan 2019 for quarter: score 3 quarter two, 18th April 2019 for quarter three and 2nd July 2019 for quarter four. Maximum 6 points for this performance measure
6 0 The LG Health Evidence that DHT/MHT The DHT did not ensure that the Health Sub Districts Department has has ensured that HSD (HSD) supervised lower level health facilities within the effectively provided has super- vised lower previous FY. support supervision to level health facili- ties district health services within the previous FY:
• If 100% supervised: score 3 Maximum 6 points for this performance • 80 - 99% of the health measure facilities: score 2
• 60% - 79% of the health facilities: score 1
• Less than 60% of the health facilities: score 0
7 4 The LG Health • Evidence that all the 4 There was evidence of discussion of support department (including quarterly reports have supervision reports as per DHT meeting minutes below: HSDs) have been discussed and used discussed the to make Minutes: results/reports of the recommendations (in Quarter 1, Min 4 of the meeting that took place on 8th support supervision each quarter) for April 2019. and monitoring visits, corrective actions during used them to make the previous FY: score 4 Quarter 2, Min 4 NKS/DHT/FY 2018/19. recommendations for corrective actions and Quarter 3, Min 4/review/supervision finding followed up Quarter 4. Min 3/DHT/2018/19
Maximum 10 points for this performance measure 7 There was no evidence of follow up of 0 The LG Health • Evidence that the recommendations from support supervision reports and department (including recommendations are there were no action logs. HSDs) have followed up and specific discussed the activities undertaken for results/reports of the correction: score 6 support supervision and monitoring visits, used them to make recommendations for corrective actions and followed up
Maximum 10 points for this performance measure
8 10 The LG Health • Evidence that the LG The LG Health department had submitted accurate / department has has submitted consistent reports / data regarding health facilities that submitted accurate/ accurate/consistent data received PHC funding and those that reported in the consistent reports/data regarding: Health Management Information System (HMIS). All the for health facility lists 24 health facilities listed in the performance contract receiving PHC funding o List of health facilities were included in the HMIS 105 lists. as per formats receiving PHC funding, provided by MoH which are consistent with both HMIS reports and PBS: score 10
Maximum 10 for this performance measure
Governance, oversight, transparency and accountability 9 2 The LG committee • Evidence that the LG The LG committee responsible for health met and responsible for health committee responsible for discussed service delivery issues including supervision met, discussed service health met and discussed reports. This was evidenced by the council meeting held delivery issues and service delivery issues on 23/5/2019 under min.39/NDC/18-19: Council presented is- sues that including supervision unanimously observed that the health management require approval to reports, performance committee of Semuto Health Center IV was not Council assessment results, LG transacting business as expected; and meeting held on PAC reports etc. during 21/2/2019 under min.25/NDC/18-19: Reading and the previous FY: score 2 confirmation of minutes of 20/12/2018, part b (vii) There was deliberation on delayed fencing of Kapeeka HCIII Maximum 4 for this land. performance measure 9 2 The LG committee • Evidence that the The health sector committee presented issues that responsible for health health sector committee required approval to Council. This was confirmed by the met, discussed service has pre- sented issues Council meeting dated 23/5/2019 under delivery issues and that require approval to min.39/NDC/18-19: Consideration of standing presented is- sues that Council: score 2 committee reports for 1st Quarter; departmental reports require approval to and work plans. Council
Maximum 4 for this performance measure
10 0 The Health Unit Evidence that health Sixty percent (60%)-3/5 of the sampled health facilities Management facilities and Hospitals had functional Health Unit Management Committees Committees and have functional (HUMC/HMC); only Nakaseke Hospital, Kiwoko Hospital Board are HUMCs/Boards Hospital and Kapeka HCIII had fully functional health operational/functioning (established, meetings unit management committees as reflected below: held and discus- sions of budget and resource 1. Kiwoko Hospital management committee (HMC) met issues): in all quarters as per meeting dates below: Maximum 6 points • If 100% of randomly In quarter one, the HMC met (four times) on 31st JULY sampled facilities: score 6 2018 , 14th AUGUST 2018, 4th SEPTEMBER 2018 and 18th SEPTEMBER 2018; In quarter 2, the HMC met • If 80-99 %: score 4 (twice) on 2nd OCTOBER 2018, 23rd OCTOBER 2018 and 19th DECEMBER 2018; In quarter 3, the HMC met • If 70-79: %: score 2 (five times) on 15th JANUARY 2019, 29th JANUARY 2019, 12th FEBRUARY 2019, 26th FEBRUARY 2019 • If less than 70%: score and 12th MARCH 2019; in quarter 4, the HMC met (four 0 times) on 2nd APRIL 2019, 16th APRIL 2019, 14th MAY 2019, 21st MAY 2019 and 11th JUNE 2019-(100%),
2. Nakaseke Hospital committee met in all four quarters on; 5th September 2018 in quarter one, 18th October 2018 in quarter two and discussed revenue collection under minute 01/NH/2018, on 20th March 2019 in quarter three and discussed the faulty water pump and on 26th June 2019 in quarter four in which lack of an incinerator was discussed under minute 191/HMC/O6/19-(100%),
3. Kapeka HCIII HUMC met on 26/9/2018 in quarter one, on 4/12/2018 in quarter two, on 27/3/2019 in quarter three and on 20/6/2019 in quarter four (100%),
4. Kikamulo HCIII HUMC did not meet during the FY 2018/2019 since related minutes were not available at the time of the assessment (0%), and,
5. Ngoma HCIV HUMC met twice in the financial year 2018/2019; in quarter one, the HUMC met on 18th September 2018 and in quarter four the HUMC met on 19th June 2019. The HUMC did not meet in quarters two and three (50%). 11 4 The LG has publicised • Evidence that the LG The LG had publicized all 24 health facilities receiving all health facilities has publicised all health PHC non-wage recurrent grants for the current FY as receiving PHC non- facilities receiving PHC per list displayed on the health department noticeboard wage recurrent grants non- wage recurrent on 26th August 2019. grants e.g. through posting on public notice boards: score 4 Maximum 4 for this performance measure
Procurement and contract management 12 0 The LG Health • Evidence that the The health department had not submitted input to the department has sector has submitted procurement plan to the Procurement and Disposal Unit submitted input to input to procurement plan (PDU). The health sector procurement plan had not procurement plan and to PDU that cover all been submitted to the PDU by the time of the of the requests, complete investment items in the assessment. with all technical approved Sector an- nual requirements, to PDU work plan and budget on that cover all items in time by April 30 for the the approved Sector current FY: score 2 annual work plan and budget
Maximum 4 for this performance measure
12 0 The LG Health • Evidence that LG The LG Health department had not submitted the department has Health department procurement request form (Form PP1) to the PDU since submitted input to submitted procurement it was not available at the time of the assessment. procurement plan and request form (Form PP5) requests, complete to the PDU by 1st Quarter with all technical of the current FY: score 2. requirements, to PDU that cover all items in the approved Sector annual work plan and budget
Maximum 4 for this performance measure 13 4 The LG Health • Evidence that the The health department certified and recommended department has DHO/ MHO (as per payments to suppliers on time. The 5 sampled payment certified and initiated contract) certified and vouchers showed the following: payment for supplies recommended suppliers on time timely for payment: score 1. P and D Traders and Contractors Ltd submitted a 4. request of UGX 210,245,515 for upgrading of Butalangu health ii to iii on 12/6/2019, the District Health Officer (DHO) certified and recommended the supplier for Maximum 4 for this payment on 17/6/2019, and was paid on 23/6/2019, performance measure payment voucher no 24288778, 5 days;
2. RAP motors submitted a request of UGX 1,591,000 for DHO's fuel on 12/6/2019, the DHO certified and recommended the supplier for payment on 15/6/2019, and was paid on 24/6/2019, payment voucher no 24288789, 3 days;
3. BAJ Services Stations Ltd submitted a request of UGX 929,708 for DHO's fuel on 5/6/2019, the DHO certified and recommended the supplier for payment on 23/6/2019, and was paid on 24/6/2019, payment voucher no 24316169, 18 days;
4. P and D Traders and Contractors Ltd submitted a request of UGX 146,236,488 for for upgrading of Butalangu health ii to iii on 1/4/2019, the DHO certified and recommended the supplier for payment on 8/4/2019, and was paid on 18/4/2019, payment voucher no 22762194 , 7 days; and
5. INFORNET General Services submitted a request of UGX 4,000,000 for supply of 2 laptops on 13/9/2019, the DHO certified and recommended the supplier for payment on 13/9/2019, and was paid on 13/11/2019, payment voucher no 20294861 , 1 day.
Financial management and reporting 14 0 The LG Health • Evidence that the Neither the District Planner nor the Health departmental department has department submitted the head availed the dates of quarterly reports for submitted annual annual performance consolidation. Therefore, it was not possible to ascertain reports (including all report for the previous FY whether the submission was within or after the deadline quarterly reports) in (including all four of mid July. time to the Planning quarterly reports) to the Unit Planner by mid-July for consolidation: score 4
Maximum 4 for this performance measure 15 2 LG Health department Evidence that the sector The health department provided information to the has acted on Internal has provided information internal audit on the status of implementation of the 2 Audit recommendation to the internal audit on the audit findings on the matrix prepared by the Senior (if any) status of implementation Human Resources Officer. The 2 issues were on of all audit findings for the abscondment of employees in Nakaseke hospital and previous financial year payment of full salary to interdicted staff of Kalege Health center 11 and Kapeeka Health center ii. Maximum 4 for this • If sector has no audit performance measure query: Score 4
• If the sector has provided information to the internal audit on the status of implementation of all audit findings for the previous financial year: Score 2 points
• If all queries are not
responded to Score 0
Social and environmental safeguards 16 2 Compliance with • Evidence that Health The HUMCs met the gender composition of a minimum gender composition of Unit Management of 30% women. This was based on the composition HUMC and promotion Committee (HUMC) meet found at the sampled health facilities as outlined below: of gender sensitive the gender composition sanitation in health as per guidelines (i.e. 1. Nakaseke Hospital Management Committee had facilities. minimum 30 33.3% women (three out of nine members),
% women: score 2 2. Kikamulo HCIII HUMC had 43% women (three out of seven members), Maximum 4 points 3. Kiwoko Hospital had 30% women (four out of twelve members),
4. Kapeka HCIII had 43% women (three out of seven) and,
5. Ngoma HCIV had 33.3% women (three out of nine).
16 0 Compliance with • Evidence that the LG The LG health department had not issued guidelines on gender composition of has issued guidelines on how to manage sanitation in health facilities including HUMC and promotion how to manage sanitation separating facilities for men and women. The guidelines of gender sensitive in health facilities were not available at the sampled health facilities and sanitation in health including separating there was no related acknowledgement documents at facilities. facilities for men and the DHO’s office. women: score 2.
Maximum 4 points 17 2 LG Health department • Evidence that all There were no health infrastructure projects in has ensured that health facility 2018/2019 which required screening and follow up. guidelines on infrastructure projects are environmental screened before approval management are for construction using the disseminated and checklist for screening of complied with projects in the budget guidelines and where risks are identified, the forms include mitigation Maximum 4 points for actions: Score 2 this performance measure
17 2 LG Health department • The environmental There were no health infrastructure projects in has ensured that officer and community 2018/2019 which required screening and follow up. guidelines on development officer have environmental visited the sites to management are checked whether the disseminated and mitigation plans are complied with complied with: Score 2
Maximum 4 points for this performance measure
18 There was evidence of dissemination of waste 4 The LG Health • Evidence that the LG management guidelines in each of the five selected department has issued has issued guidelines on health facilities which included; Nakaseke Hospital, guidelines on medical medical waste Kiwoko Hospital and Kikamulo HCIII. Posters on waste waste management management, including segregation were displayed at outpatient and laboratory guidelines (e.g. sanitation departments during the time of assessment. charts, posters, etc.) for construction of facilities Maximum 4 points for medical waste disposal2: score 4.
569 Water & Sanitation Nakaseke Performance 2019 District
Summary of No. Definition of compliance Compliance justification Score requirements Planning, budgeting and execution 1 0 The DWO has targeted • Evidence that the district Water • Nakaseke district has a safe water coverage allocations to sub- department has targeted sub- of 79% according to the Nakaseke District counties with safe counties with safe water coverage Safe Water Coverage data. water coverage below below the district average in the the district average. budget for the current FY: • Out of the 15 sub-counties in the district, 6 Sub-counties of Butalangu TC, Kapeeka, o If 100 % of the budget allocation Kinoni, Kinyogoga, Ngoma, Ngoma TC were for the current FY is allocated to below the District average. Maximum score 10 for S/Cs below average coverage: this performance score 10 • As evidenced in the AWP of the current FY measure summitted to the MoWE, a total of UShs. o If 80-99%: Score 7 260,381,886 was budgeted for water facilities.
o If 60-79: Score 4 • Only UShs. 84,736,952 (33%) of the budget has targeted these sub-counties. o If below 60 %: Score 0 • It should be noted that most of the sub- counties below the district average of safe water coverage are water-stressed without any viable water sources making implementation a challenge.
2 5 The district Water • Evidence that the district Water As per the Annual Progress Report for the department has department has implemented previous FY that was submitted to the MoWE, implemented budgeted budgeted water projects in the the district average for safe water coverage water projects in the targeted sub-counties with safe was 85% at the beginning of the FY 2018/19 targeted sub-counties water coverage below the district and this is the safe water coverage data that (i.e. sub-counties with average in the previous FY. was used to target sub-counties. safe water coverage below the district o If 100 % of the water projects Out of the 8 sub-counties targeted for water average) are implemented in the targeted projects, four sub-counties of Kapeeka, S/Cs: Nakaseke, Kinoni, and Wakyato were below the safe water coverage average. Score 15 Maximum 15 points for Out of the Ushs. 159,183,864 that was this performance o If 80-99%: Score 10 budgeted for these sub-counties, only Ushs. measure 109,576,908 (69%) was implemented. o If 60-79: Score 5
o If below 60 %: Score 0
Monitoring and Supervision 3 10 The district Water Evidence that the district Water The District Water Office provided filled 10 department carries out department has monitored each of Form 1s out of the 12 WSS projects monthly monitoring of WSS facilities at least annually. implemented which were used for monitoring project investments in all new water sources in the district. In the sector • If more than 95% of the WSS addition, Form 4s were also provided which facilities monitored: score 15 confirmed that all the old water sources had been monitored. • 80% - 95% of the WSS facilities Maximum 15 points for - Therefore, 83% of the WSS facilities were this performance monitored measure monitored: score 10
• 70 - 79%: score 7
• 60% - 69% monitored: score 5
• 50% - 59%: score 3
• Less than 50% of WSS facilities monitored: score 0
4 0 The district Water • Evidence that the district has The data contained in the District Annual department has submitted accurate/consistent data Progress Report for the FY 2018/19 was submitted for the current FY: Score 5 found not to be consistent with the information accurate/consistent in the MIS report obtained from the Ministry of reports/ data lists of Water and Environment. water facilities as per formats provided by From the progress reports, the following data MoWE was established:
• 9 springs
Maximum 10 for this • 214 shallow wells performance measure • 333 boreholes
• 86 rainwater tanks
From the MIS reports from MoWE, the following data was established:
• 9 springs
• 238 shallow wells
• 322 deep boreholes
• 153 rainwater tanks 4 5 The district Water • List of water facility which are The water facilities listed in the Annual department has consistent in both sector MIS Progress Report provided by the DWO submitted reports and PBS: score 5 reflected; accurate/consistent reports/ data lists of • 9 boreholes were drilled. water facilities as per • 1 HDPE tank constructed formats provided by MoWE This was consistent with the information in the PBS in the 4th quarter report.
Maximum 10 for this performance measure
Procurement and contract management 5 4 The district Water Evidence that the sector has From the DWO, it was established that a list of department has submitted input for the district procurement requisitions for submitted input for procurement plan to PDU that district’s procurement cover all investment items in the • Installation of 1 HDPE tank plan, complete with all approved Sector annual work plan • Construction of 1 four stance VIP latrine technical requirements, and budget on time (by April 30): to PDU that cover all score 4 • Supply of pipes, rods, cylinders and pump items in the approved heads Sector annual work plan and budget • Drilling and construction of 9 deep boreholes Maximum 4 for this performance measure • Borehole siting, design and supervision
was submitted to the PDU on April 25th, 2019, which was before the deadline of April 30th, 2019.
6 0 The district has • If the contract manager prepared There was no evidence of the contract appointed Contract a contract management plan and manager having prepared a contract Manager and has conducted monthly site visits for the management plan and followed the plan to effectively managed different WSS infrastructure conduct monthly visits. the WSS contracts projects as per the contract management plan: score 2
Maximum 8 points for this performance measure 6 2 The district has • If water and sanitation facilities Three WSS projects were visited in: appointed Contract constructed as per design(s): score Manager and has 2 • Katale – Deep well Borehole effectively managed • Manywa– Deep well borehole the WSS contracts • Toggo – Deep borehole
and the projects were all found to be Maximum 8 points for implemented as per design in the BOQs this performance measure
6 0 The district has • If contractor handed over all A handover report for drilling of only 6 appointed Contract completed WSS facilities: score 2 boreholes by KLR Uganda Ltd was received Manager and has on 11-12-2018 effectively managed the WSS contracts A handover report for siting and drilling supervision of 6 boreholes by Fels Consultants Ltd was received on 11-12-2018.
Maximum 8 points for However, those were not the only projects this performance executed as 9 boreholes were drilled as per measure Annual Progress Report. No more handover reports were shown for those works
6 0 The district has • If DWO appropriately certified all The DWOs office provided completion appointed Contract WSS projects and prepared and certificates of only 6 projects out of the 10 Manager and has filed completion reports: score 2 projects implemented. effectively managed the WSS contracts
Maximum 8 points for this performance measure 7 3 The district Water • Evidence that the DWOs timely The water department certified and depart- ment has (as per contract) certified and recommended payments to suppliers on time. certified and initi- ated recommended suppliers for The 5 payment vouchers sampled showed payment for works and payment: score 3 points the following below: supplies on time 1. KLR uganda ltd submitted a request of Maximum 3 for this UGX 122,907,271 for drilling, test pumping performance measure and installation of 6 bore holes in Nakabotongo in Nakaseke sub county, Togo in Kappeeka, Manwa B in Kapeeka and Buwa on 10/12/2018, the District Water Officer (DWO) certified and recommended the supplier for payment on 11/12/2018 and payment was made on 21/12/2018, payment voucher 21217322, 1 day;
2. FELS consultants Ltd submitted a request of UGX 13,928,544 for consultancy services for siting, supervision and design of 6 dip wells on 30/11/2018, the DWO certified and recommended the supplier for payment on 19/12/2018 and was paid on 19/12/2018, payment voucher no 21166203, 19 days;
3. ACUTUS services ltd submitted a request of UGX 10,258,200 for installation of harvesting tank at Nyakalongo primary school in Kinoni sub county on 22/10/2018, the DWO certified and recommended the supplier for payment on 16/11/2018, and payment was made on 10/10/2018, payment voucher no 20767793, 24 days;
4. KLR U ltd submitted a request of UGX 75,502,556 for site supervision, drilling and casting boreholes in Kayonza in wakyato sub county, Seta, and Senkuba in Kapeeka on 23/5/2019, the DWO certified and recommended the supplier for payment on 21/6/2019 and was paid on 24/6/2019 , payment voucher no 24316167, 27 days; and
5. Sebalamu Technical Services and General Suppliers ltd submitted a request of UGX 3,300,000 for supply of PVC pipes on 20/6/2019, the DWO certified and recommended the supplier for payment on 22/6/2019, and was paid on 22/6/2019 payment voucher 24296423, 2 days.
Financial management and reporting 8 0 The district Water • Evidence that the department Neither the District Planner nor the water department has submitted the annual performance departmental head availed the dates of submitted annual report for the previous FY quarterly reports for consolidation. Therefore, reports (including all (including all four quarterly reports) it was not possible to ascertain whether the quarterly reports) in to the Planner by mid-July for submission was within or after the deadline time to the Plan- ning consolidation: score 5 of mid July. Unit
Maximum 5 for this performance measure
9 3 The District Water • Evidence that the sector has The water department provided the status of Department has acted provided information to the internal implementation of the 3 audit findings for the on Internal Audit audit on the status of year 2018/19 on letters dated 10/6/2019 and recommendation (if implementation of all audit findings 20/3/2019 reference WKS/42/59/01. The 3 any) for the previous financial year audit issues were, unaccounted for advance, lack of field supervision reports and poor o If sector has no audit query score record keeping. 5 Maximum 5 for this performance measure o If the sector has provided information to the internal audit on the status of implementation of all audit findings for the previous financial year: score 3
If queries are not responded to score 0
Governance, oversight, transparency and accountability 10 3 The district committee • Evidence that the council The LG committee responsible for water met responsible for water committee responsible for water and discussed service delivery issues met, discussed service met and discussed service delivery including supervision reports. This was delivery issues and issues including supervision evidenced by council meeting dated presented issues that reports, performance assessment 23/05/2019 under min.39/NDC/18-19: require approval to results, LG PAC reports and Recommendation of the planned drilling of a Council submissions from the District Water borehole at Wakayamba primary school in and Sanitation Coordination 2019-20 FY be relocated to Kakinzi. Committee (DWSCC) etc. during the previous FY: score 3 Maximum 6 for this performance measure 10 3 The district committee • Evidence that the water sector The water sector committee presented issues responsible for water committee has presented issues that required approval to Council. This was met, discussed service that require approval to Council: confirmed by Minutes of Council meeting delivery issues and score 3 dated 23/05/2019 under min.39/NDC/2018- presented issues that 19, part 3(f) Consideration of the amendments require approval to of the two departments reporting to this Council committee; and min.30/WNRC/2018-19FY: Scrutiny of the budget speech and departmental work plan 2019/2020 FY.
Maximum 6 for this performance measure
11 0 The district Water • The AWP, budget and the Water The AWP, Budget and the water development department has shared Development grant releases and grant releases and expenditures were not information widely to expenditures have been displayed displayed on the notice boards as per the the public to enhance on the district notice boards as per PPDA Act transparency the PPDA Act and discussed at advocacy meetings: score 2.
Maximum 6 points for this performance measure 11 0 The district Water • All WSS projects are clearly The sampled and visited WSS projects were department has shared labelled indicating the name of the labelled as below: information widely to project, date of construction, the the public to enhance contractor and source of funding: 1. Katale Borehole transparency score 2 • Vill: Katale Kamese
• Par: Kivumu Maximum 6 points for • S/C: Kito this performance measure • DWD 57486
• Date: 23-11-2018
2. Manywa Borehole
• Vill: Manywa B
• Par: Naluvule
• S/C: Kapeeka
• DWD 57484
• Date: 10-11-2018
3. Toggo Borehole
• Vill: Toggo
• Par: Namassale
• S/C: Kapeeka
• DWD 57483
• Date: 11-11-2018
As much as these projects were clearly labelled, these labels do not clearly state the contractor and source of funding.
11 0 The district Water • Information on tenders and Information on tenders and contract awards department has shared contract awards (indicating was not displayed on the district notice board information widely to contractor name /contract and for the public to view the public to enhance contract sum) displayed on the transparency District notice boards: score 2
Maximum 6 points for this performance measure 12 0 Participation of • If communities apply for water/ No evidence of community application files or communities in WSS public sanitation facilities as per the community meetings minutes was presented programmes sector critical requirements by the DWO. (including community contribu- tions) for the current FY: score 1
Maximum 3 points for this performance measure
12 2 Participation of • Water and Sanitation The visited facilities were properly fenced, communities in WSS Committees that are functioning protected and kept clean; evidencing programmes evidenced by either: i) collection of functionality of Water and Sanitation O&M funds, ii( carrying out Committees. preventive mainte- nance and minor repairs, iii) facility Maximum 3 points for fenced/protected, or iv) they an this performance M&E plan for the previous FY: measure score 2
Note: One of parameters above is sufficient for the score.
Social and environmental safeguards 13 0 The LG Water • Evidence that environmental No evidence that environmental screening department has screening (as per templates) for all was conducted for all projects and EIAs were devised strategies for projects and EIAs (where required) conducted for the implemented projects as environmental conducted for all WSS projects and much as the contracts had a clause on conservation and reports are in place: score 2 environmental protection. management
Maximum 4 points for this performance measure
13 0 The LG Water • Evidence that there has been No Environmental Monitoring Templates/files department has follow up support provided in case were seen. Therefore, there is no way to tell if devised strategies for of unacceptable environmental there were no cases of unacceptable environmental concerns in the past FY: score 1 environmental concerns. conservation and management Three contracts were checked and review of environmental impact in the technical design was not made.
Maximum 4 points for this performance measure 13 1 The LG Water • Evidence that construction and From the contract made with KLR (U) Ltd for department has supervision contracts have clause drilling of boreholes, Clause 3 of the devised strategies for on environmental protection: score Specifications clearly caters for environmental 1 Environmental protection. conservation and management
Maximum 4 points for this performance measure
14 3 The district Water • If at least 50% WSCs are Five WSCs for five WSCs were sampled from department has women and at least one occupying the reviewed software progress reports and promoted gender a key position (chairperson, lists of WSCs, the composition of women was equity in WSC secretary or Treasurer) as per the above 50% and every WSC had at least a composition. sector critical requirements: score 3 woman occupying a key position as seen below: Maximum 3 points for this performance • Manywa Village – 3 males, 4 females, 1 measure female key position
• Katale Kamese Village – 3 males, 4 females, 2 female key positions
• Kyabakazi Village – 3 males, 4 females, 1 female key position
• Gweri Village – 3 males, 4 females, 2 female key positions
• Kyensande Village – 4 males, 4 females,1 female key position
15 0 Gender and special • If public sanitation facilities have The only latrine project implemented in the needs-sensitive adequate access and separate district in the previous financial year has no sanitation facilities in stances for men, women and access for PWDs in terms of a ramp as well public places/ PWDs: score 3 as hand rail supports.
RGCs provided by the However, it has separate stances for women Water Department. and men
Maximum 3 points for this performance measure