Exhibitor Services Manual
Anime Expo 2017 Exhibitors and Industry Partners,
Welcome to Anime Expo’s 26th event – we are truly honored to host you at AX 2017 for another exciting year! AX has experienced over 200% in attendance growth since moving to the Los Angeles Convention Center in 2008. We couldn’t have made it this far without your participation! This year’s event will be no exception—as we are projected to reach over 300,000 in turnstile attendance. Furthermore, we hope you have an enjoyable and successful experience with us. Together we will strive to ensure that all attendees experience an unforgettable Anime Expo.
To ensure our attendees have a wonderful experience, we ask that all exhibitors be mindful of the Piracy Policy and adhere to all state and federal regulations in this regard. The SPJA has ZERO tolerance for infringing content, including the sale of counterfeit and pirated materials, at any of our events.
Secondly, we ask you to join us for our annual Exhibitor Reception on Sunday, July 2nd, at 7:00PM, hosted at Don Chente (hors d’ oeuvres and drinks will be served.) We look forward to seeing you there!
Lastly, we deeply value your assistance in making this the best event yet, so ife you hav any questions, concerns or comments, please let us know.
Thank you ‐ Very respectfully,
Mark Manansala Society for the Promotion of Japanese Animation
1522 Brookhollow Dr, Ste 1, Santa Ana, CA 92705 (714) 937‐2994 (Office) (855) 806.9728 (Fax) http://www.spja.org
MANAGEMENT LIST
SPJA Management List Exhibit Hall Event Schedule Deadlines Checklist Official Service Contractors Exhibitor Information & Services 1. Audio Visual 2. Autograph Sessions a. Autograph Counters b. Autograph Session Requirement c. Autograph Session Scheduling 3. AX Logo Usage 4. Background Drapery / Booth Furnishings 5. Carpet 6. Cleaning 7. Crate Removal / Storage Return 8. Drayage/Material Handling 9. Electrical 10. Exhibitor Marketing Opportunities 11. Exhibitor Set‐up a. Booth Furnishings b. Exhibitor Set‐up and Tear Down Passes c. Targeted Early Move‐in 12. Food Sampling 13. Freight 14. Hanging Signs 15. Internet Access & Telecommunications 16. Literature / Promotional Materials / Special Events 17. Registration 18. Security 19. Show Hours 20. Smoking 21. Sound 22. Union Regulations 23. Adult Content Privacy Area Exhibit Rules & Regulations 1. Admission / Badges 2. Carnival Games Exhibit Construction 3. Drone Policy 4. Federal Communications Commission 5. Fire & Safety Regulations 6. Food & Beverage 7. Infringement Policy 8. Grey Market / Bootlegging 9. No Freight Aisles
1522 Brookhollow Dr, Ste 1, Santa Ana, CA 92705 (714) 937‐2994 (Office) (855) 806.9728 (Fax) http://www.spja.org
MANAGEMENT LIST
10. Product Tossing 11. Security 12. Shoplifting and Probable Cause 13. Transportation Regulations 14. Union Regulations 15. Use of Exhibit Space a. Distribution of Literature and Promotional Items b. Demonstrations and Promotional Activities c. Show Hours d. Sound Levels e. Line Management Policy f. Selling Products g. Inflatable Exhibits h. Motor Vehicles / Trailers 16. Weapons Policy a. Weapons Display b. Prohibited Weapons Booth Regulations & Configurations 1. Booth Regulations and Configurations 2. Los Angeles Convention Center Rules & Regulations 3. Americans with Disabilities Act 4. Smoke Detectors 5. Demonstrations 6. Engineering Certification 7. Sightlines 8. Structural Integrity 9. Booth Construction 10. Canopies & Ceilings 11. Hanging Signs 12. Island Booth 13. Adult Content 14. Exhibitor Sales Tax Form 15. Furniture Request Form 16. Vehicle Approval Form Service Vendor Order Forms 1. Targeted Floor Plan 2. Shepard Information & Forms 3. International Shipping 4. Plant & Floral Order Form 5. AV Order Form 6. Security Order Form 7. Los Angeles Convention Center (LACC) 8. Electrical Order Form 9. Internet & Telephone Order Form 10. Food Sampling Order Form
1522 Brookhollow Dr, Ste 1, Santa Ana, CA 92705 (714) 937‐2994 (Office) (855) 806.9728 (Fax) http://www.spja.org
MANAGEMENT LIST
SPJA Management List
Chief Executive Officer Mark Manansala Chief Operation Officer Ray Chiang Director of Operations Matthew Thomas Director of Entertainment Jon Baumgardner Director of Industry Relations Azusa Matsuda Director of Finance Anne Kim Project Anime Conference Director Marlan Moore Division Manager of Exhibits and Registration Amy Miyamoto Division Manager of Entertainment Hall Tim Wyckoff Social Media Coordinator Meg Amo Division Manager of Convention Operations Leo Amador
Anime Expo Hall Contacts
Director of Operations Matthew Thomas [email protected] General Manager, Exhibits & Sponsorship Mariella Ley mley@irl‐events.com Director of Sales Susan Celli scelli@irl‐events.com Sales Manager Max Roche mroche@irl‐events.com Senior Operations Manager Alida Roberts aroberts@irl‐events.com Sponsorship Manager Kristin Dacey kdacey@irl‐events.com
1522 Brookhollow Dr, Ste 1, Santa Ana, CA 92705 (714) 937‐2994 (Office) (855) 806.9728 (Fax) http://www.spja.org
DEADLINES CHECKLIST
Dates:
Exhibit Hall: July 1 – July 4, 2017 Location:
The Los Angeles Convention Center 1201 South Figueroa Street Los Angeles, CA 90015‐1399 (213) 741‐1151 Move‐In: Exhibitor Move‐In: Wednesday, June 28 12:00 pm – 2:00 pm Targeted Move‐in – Red Group Only Wednesday, June 28 2:00 pm – 4:00 pm Targeted Move‐in – Blue Group only Thursday, June 29 8:00 am – 5:00 pm Friday, June 30 8:00 am – 8:00 pm PLEASE NOTE: All exhibitors MUST complete set up and be SHOW READY by 8:00 pm on Friday, June 30. Exhibitors may touch up their booths on Friday June 30 after 8:00pm. All freight must be in the booth and out of the aisles no later than 8:00 pm Friday, June 30. This includes the removal of all pallets and trash from exhibitor booths and the aisles.
General Attendee Registration Hours:
Day ‐1 Thursday, June 29 2:00 pm – 11:00 pm Day 0 Friday, June 30 8:00 am – 11:00 pm Day 1 Saturday, July 1 8:00 am – 8:00 pm Day 2 Sunday, July 2 8:00 am – 8:00 pm Day 3 Monday, July 3 8:00 am – 8:00 pm Day 4 Tuesday, July 4 8:00 am ‐ 1:00 pm Exhibitor Registration: Day ‐1 Thursday, June 29 2:00 pm – 9:00 pm Day 0 Friday, June 30 8:00 am – 9:00 pm Day 1 Saturday, July 1 8:00 am – 6:00 pm Day 2 Sunday, July 2 8:00 am – 6:00 pm Day 3 Monday, July 3 8:00 am – 6:00 pm Day 4Tuesday, July 4 8:00 am – 1:00 pm Exhibit Hall Hours:
Day 1 Saturday, July 1 9:00 am – 10:00 am (Premier Fan Only) 10:00 am – 6:00 pm (All Attendees) Day 2 Sunday, July 2 10:00 am – 6:00 pm Day 3 Monday, July 3 10:00 am – 6:00 pm Day 4 Tuesday, July 4 10:00 am – 3:00 pm Move‐Out: Tuesday, July 4 3:00 pm – 9:00 pm
1522 Brookhollow Dr, Ste 1, Santa Ana, CA 92705 (714) 937‐2994 (Office) (855) 806.9728 (Fax) http://www.spja.org
DEADLINES CHECKLIST
Due Date Item Due Contact
June 1 Exhibitor Registration Deadline For Questions Contact [email protected] Please log in to Eventbrite to update your registration information.
June 1 Deadline to Notify use of an Shepard Exposition Services Exhibitor Appointed Contractor 5845 Wynn Road, Suites A, B, C, D Las Vegas, NV 89118 Customer Service Phone: 702‐507‐5278 Customer Service Fax: 702‐948‐0341 Customer Service Email: [email protected]
June 1 SALES TAX FORM DUE Alida Roberts MANDATORY FOR ALL P.O. Box 1798 EXHIBITORS Centreville, VA 20122 A new form must be filled out Phone: 508‐834‐6187 each year aroberts@irl‐events.com
Alida Roberts June 1 Furniture Request Form Due P.O. Box 1798 Vehicle Approval Form Due Centreville, VA 20122 Phone: 508‐834‐6187 aroberts@irl‐events.com
Shepard Exposition Services June 1 SHEPARD EXHIBITOR SERVICES 5845 Wynn Road, Suites A, B, C, D Advanced Order Deadline Las Vegas, NV 89118 Customer Service Phone: 702‐507‐5278 Customer Service Fax: 702‐948‐0341 Customer Service Email: [email protected]
1522 Brookhollow Dr, Ste 1, Santa Ana, CA 92705 (714) 937‐2994 (Office) (855) 806.9728 (Fax) http://www.spja.org
DEADLINES CHECKLIST
(Exhibiting Company Name & Booth No.) June 2 ADVANCE SHIPMENTS Anime Expo may begin arriving at Warehouse c/o Shepard Exposition Services 2315 E. Locust Street Ontario, CA 91761
Levy Restaurants June 2 1201 S. Figueroa St. Food Sampling Form Due Los Angeles, CA 90015 [email protected] Phone: 213‐765‐4480 Fax: 213‐765‐4476
Smart City TELECOM ORDERS 5795 W. Badura Ave # 110 June 5 Advanced Rate Deadline Las Vegas, NV 89118 Phone: 888‐446‐6911 Fax: 702 943‐6001 [email protected]
VCI Event Technology June 10 A/V EQUIPMENT 1261 South Simpson Circle Advanced Rate Deadline Anaheim, CA 92806 Phone: 714‐772‐2002 | fax: 714‐772‐0259 [email protected]
Edlen Electric June 12 ELECTRICAL ORDERS 1201 S. Figueroa Street Advanced Rate Deadline Los Angeles, CA 90015 phone: 213‐765‐4676 | fax: 213‐765‐4679 [email protected]
Brad Hofer June 14 Early Move In Shepard Exposition Services Request Form Due Phone: 619‐368‐1134 Fax: 702‐948‐0341 [email protected]
1522 Brookhollow Dr, Ste 1, Santa Ana, CA 92705 (714) 937‐2994 (Office) (855) 806.9728 (Fax) http://www.spja.org
DEADLINES CHECKLIST
June 17 SECURITY ORDERS EES Advanced Rate Deadline 22600 Savi Ranch Parkway Yorba Linda, CA 92887 phone: 714‐283‐2766 | fax: 714‐616‐5473
June 22 LAST DAY (Exhibiting Company Name & Booth No.) ADVANCE SHIPMENTS Anime Expo may arrive at Warehouse c/o Shepard Exposition Services 2315 E. Locust Street Ontario, CA 91761
June 29 DIRECT SHIPMENTS c/o Shepard Exposition Services to arrive at Exhibit Site (Exhibiting Company Name & Booth No.) Anime Expo Los Angeles Convention Center, South Hall 1201 South Figueroa Street Los Angeles, CA 90015
1522 Brookhollow Dr, Ste 1, Santa Ana, CA 92705 (714) 937‐2994 (Office) (855) 806.9728 (Fax) http://www.spja.org
EXHIBITOR INFORMATION AND SERVICES
Material Handling & Drayage Shipping (Official Show Carriers) Shepard Exposition Services Shepard Exposition Services 2315 E. Locust Ct 2315 E. Locust Ct Ontario, CA 91716 Ontario, CA 91716 Customer Service Phone: 702‐507‐5278 Customer Service Phone: 702‐507‐5278 Customer Service Fax: 702‐948‐0341 Customer Service Fax: 702‐948‐0341 Customer Service Email: Customer Service Email: [email protected] [email protected] Website: www.shepardes.com Website: www.shepardes.com
Audio Visual Electrical Services VCI Event Technology Edlen Electric 1261 South Simpson Circle 1201 S. Figueroa Street Anaheim, CA 92806 Los Angeles, CA 90015 Phone: 714‐772‐2002 Phone: 213‐765‐4676 Fax: 714‐772‐0259 Fax: 213‐765‐4679 Email: [email protected] Email: [email protected]
Booth Cleaning Internet Access Shepard Exposition Services Smart City 2315 E. Locust Ct 5795 W. Badura Ave, Suite 110 Ontario, CA 91716 Las Vegas, Nevada 89118 Customer Service Phone: 702‐507‐5278 Phone: 888‐446‐6911 Customer Service Fax: 702‐948‐0341 Fax: 702‐943‐6001 Customer Service Email: Website: www.smartcity.com [email protected] Website: www.shepardes.com Labor Shepard Exposition Services Catering 2315 E. Locust Ct Levy Restaurants Ontario, CA 91716 1201 S. Figueroa Street Customer Service Phone: 702‐507‐5278 Los Angeles, CA 90015 Customer Service Fax: 702‐948‐0341 Phone: 213‐765‐4480 Customer Service Email: Fax: 213‐765‐4476 [email protected] Website: www.shepardes.com Decorator, Furniture & Signage Shepard Exposition Services Telecommunications 2315 E. Locust Ct Smart City Ontario, CA 91716 5795 W. Badura Ave, Suite 110 Customer Service Phone: 702‐507‐5278 Las Vegas, Nevada 89118 Customer Service Fax: 702‐948‐0341 Phone: 888‐446‐6911 Customer Service Email: Fax: 702‐943‐6001 [email protected] Website: www.smartcity.com Website: www.shepardes.com
1522 Brookhollow Dr, Ste 1, Santa Ana, CA 92705 (714) 937‐2994 (Office) (855) 806.9728 (Fax) http://www.spja.org
EXHIBITOR INFORMATION AND SERVICES
1. Audio Visual Forms for audio visual equipment or computer rentals can be found in the Service Vendor Order Forms section of this Exhibitor Service Manual. If you have any questions, you can reach the VCI Technology at 714‐772‐2002.
2. Autograph Session and Guest of Honors In order to reduce the amount of traffic and disturbances within the exhibit hall, you may take advantage of our autograph session area in Kentia Hall. This area is free of charge to use and intended to benefit your company from show management or the fire marshal from shutting down your event. Review the Exhibit Rules and Regulations (section 16) regarding our promotions and line management policies.
a. Autograph Counters Four counters will be available in the Autograph area reserved for exhibitor and industry guests. (Guest of Honors counters are separate) Each counter will be taped for line queues.
b. Autograph Session Requirements Exhibitors must provide their own staff to manage the autograph session. A ticketing system must be implemented for the line queue by distributing tickets at your booth or at the front of the line queue. Limit the number of tickets to 100 attendees with 30 seconds to 1 minute per autograph. Anyone who does not have a ticket must be turned away. Autograph Sessions must finish promptly at the end of the time allotted.
c. Autograph Session Scheduling You may contact SPJA with any questions regarding Scheduling Please go to this link: http://apply.anime‐expo.org/pages/app:INDAUTOGRAPHS to see the Autograph Sessions available.
3. Using the Anime Expo brand and trademarks These guidelines are designed to help you use our brand and assets, including our logo, content, and trademarks for any press coverage or when promoting your appearance, participation, or activity at Anime Expo. To make any use of our marks in a way that is not covered by these guidelines, please contact us at [email protected] and include a visual mockup of intended use.
The Anime Expo marks include, but are not limited to, the name and logo. There are three variations to the Anime Expo logo — the annual version with the year, dthe standar version, and the flag or “box“ logo, choose whichever version best suits your needs.
Do not modify or alter the marks or use them in a confusing way, including suggesting sponsorship or endorsement by Anime Expo, or in a way that confuses Anime Expo with another brand. For more information on the use of the AX Logo please click this link: http://www.anime‐expo.org/brand/
4. Background Drapery/Booth Furnishings Background drapery throughout the show is red and the side rail is black. Booth equipment, services, and furnishings are available through Shepard Exposition Services. Order forms for the services they provide should be completed and returned promptly to take advantage of the advance order prices when offered. Please indicate your booth number on all forms. Refer to the Shepard Exposition Services section of this kit for
1522 Brookhollow Dr, Ste 1, Santa Ana, CA 92705 (714) 937‐2994 (Office) (855) 806.9728 (Fax) http://www.spja.org
EXHIBITOR INFORMATION AND SERVICES
ordering information. You may contact Shepard directly at 702‐507‐5278 with any questions or email [email protected].
5. Carpet Carpet is not required in your booth area; however, we do encourage exhibitors to carpet their booth space to create a more finished look on the show floor. Refer to the Shepard Convention Services section of this kit regarding ordering booth carpet. Some aisles within the exhibit halls will be covered with carpet.
6. Cleaning Shepard Exposition Services will be available for any cleaning services you may require. You may contact Shepard directly at 702‐507‐5278 with any questions or email [email protected].
7. Crate Removal/Storage Return* If you have ordered this service, crates, boxes and packing materials will be removed from your booth and stored during the show. Please keep in mind that empty crates and cartons are returned only if they are properly labeled. Remove all old labels from your crates before attaching new ones. Blank labels will be available at the Shepard Service Desk. Clearly mark all labels with the correct company name and booth number.
*Helpful Hint: Do not pack your corrugated boxes in your larger wooden shipping crates. Corrugated materials are often returned to your booth sooner than larger crates and this will expedite your move out process.
8. Drayage / Material Handling Drayage is the term used in the US for the movement of exhibit material from the loading dock to the booth space. It is typically charged by weight. Anime Expo Exhibitors will NOT be charged drayage /material handling costs for any shipment that is received on show site; it is included as part of your booth package. Shipments sent to the advanced warehouse however are subject to Advanced Material Handling rates. If you are shipping in advance to the Shepard warehouse, please consult the Shepard section of the manual for “Shipping to Advanced Warehouse”.
9. Electrical Edlen is the official electrician for Anime Expo. Please indicate your booth number on the electrical form, which can be found in the Service Vendor Order Forms section of this manual. You may contact Edlen directly at (213) 765‐4676 with any questions.
10. Exhibitor Marketing and Sponsorship Opportunities Anime Expo offers exhibitors a variety of promotional opportunities tailored to your company’s marketing needs. To find out more about these services, contact our sales manager.
Director of Consumer Sales Susan Celli 508‐834‐6180 scelli@irl‐events.com
Or visit the Sponsorship Website at http://sponsorships.anime‐expo.org/login.aspx. Please contact Max Roche if you can’t locate your login: mroche@irl‐events.com.
1522 Brookhollow Dr, Ste 1, Santa Ana, CA 92705 (714) 937‐2994 (Office) (855) 806.9728 (Fax) http://www.spja.org
EXHIBITOR INFORMATION AND SERVICES
11. Exhibitor Set‐Up
a. Booth Furnishings Each booth will automatically receive (1) 8ft. table and (2) chairs per 10 x 10 booth (up to 300 sq. feet of space). If you are larger than 300 sq. feet and wish to receive additional tables and chairs, you must fill out the Furniture Request Form, found in the Service Vendor Order Forms section of this manual. This form is due by June 1, 2017.
For Example: 10 x 10 booths receive (1) table (2) chairs 10 x 20 booths receive (2) tables (4) Chairs 10 x 30 booths or larger receive (3) tables (6) chairs
b. Exhibitor Set‐Up/Tear‐Down Passes Exhibitors and/or exhibitor staff wishing to enter the exhibition facility for set‐up or tear‐down only must obtain a temporary stick‐on badge at the exhibit hall(s) entrance at the LACC. Temporary badges are valid ONLY during move‐in and move‐out, not during official exhibit hours. Permanent badges must be obtained from the registration area for admission during show days. These badges are also valid during move‐in and move‐out.
c. Targeted Early Move‐In Early Move‐in is available for exhibitors that are noted on the targeted floor plan in red and blue located in the Service Vendorr Orde Forms section of this manual. The booths indicated are confirmed for early move‐in.
12. Food Sampling Levy Restaurants has exclusive food and beverage distribution rights within the LACC. Food and Beverage activity within the convention center is strictly regulated. If you wish to sample food from your booth, you must submit a Food Sampling Form to obtain approval from the LACC. Rules and regulations regarding sampling food are found on the Food Sampling Form. All rules must be strictly adhered to. This form can be found in the Service Vendor Order Forms section of this manual.
13. Freight The official show carrier is Shepard Logistics. You can reach Shepard at 888‐568‐8858 or via email at [email protected].
14. Hanging Signs Please refer to the Booth Construction section to make sure that the location and size of your booth allow you to hang an overhead sign. Overhead signs are permitted in booths 20x20 or larger. Only Shepard Exposition Services may hang signs or booth structures from the exhibition facility; contact them for installation services.
1522 Brookhollow Dr, Ste 1, Santa Ana, CA 92705 (714) 937‐2994 (Office) (855) 806.9728 (Fax) http://www.spja.org
EXHIBITOR INFORMATION AND SERVICES
15. Internet Access & Telecommunications Smart City is the official internet and telecommunication provider for Anime Expo. Please indicate your booth number on the order form, which can be found in the Service Vendor Order Forms section of this manual. You may contact Smart City directly at 888‐446‐6911 or [email protected] with any questions.
16. Literature/Promotional Materials/Special Events Literature, promotional materials, special events, and giveaway samples may only be distributed from the confines of your contracted exhibit space unless prior sponsorship arrangements have been made with Show Management.
17. Exhibitor Registration Policies and Procedures Eventbrite is the official registration vendor for Anime Expo. Exhibitor registration will open on March 13, 2017. You can access your complimentary badge allotment (3 complimentary badges per 10 x 10 feet of space) online. You will receive a personalized email from SPJA with your personal promotion code to access your complimentary badges prior to March 13th.
Registration Procedures New Badge Pick‐up Procedure ‐ Group Pick‐Up Only. For Anime Expo 2017, exhibitors must provide two badge pick‐up contacts upon registering and will be responsible for distributing all badges to their personnel. All badges must be picked‐up as a group by one of the two pick‐up contacts.
For reasons of security and your company’s brand protection, all personnel picking up badges will be required to bring a business card with the exhibiting company name and government issued photo ID.
Registration will close on June 1, 2017. You may log in to your Eventbrite account to update badge registration information any time before this date. After the deadline, passes and changes may need to be registered onsite at the Registration Assistance counter and risk further delays.
Badge Policies Apply to All Exhibitor Personnel Exhibiting companies will be held accountable for the conduct of each representative. Thus, if one or more representatives does not comply with the badge policy rules, your company will lose its current priority standing for space selection and will not be permitted to relocate during the space relocation process for the upcoming year. Exceptions will not be made.
Exhibitor personnel badges must be worn at all times by exhibitor personnel during Exhibit Hall hours.
All badges represent an admission contract between the badge holder and SPJA.
False certification of any individual as an exhibitor’s representative, misuse of exhibitor’s badges or any other method or device used to assist unauthorized personnel to gain admittance into the Exhibit Hall will be cause for the exhibitor to be removed from the show floor.
1522 Brookhollow Dr, Ste 1, Santa Ana, CA 92705 (714) 937‐2994 (Office) (855) 806.9728 (Fax) http://www.spja.org
EXHIBITOR INFORMATION AND SERVICES
Badge switching or the transfer of a badge to an unauthorized individual is a violation of this contract and will be subject to confiscation of the badge and removal of the individual from the Exhibit Hall.
Proof of employment (company security card, business card, etc.) with an exhibiting company is required to pick‐up badges. Proper identification is required (driver’s license, credit card or passport).
Exhibitor badges must have the exhibiting company name.
Exhibit Hall admittance is restricted to exhibitor personnel and registered attendees. Individuals under the age of 18 are not permitted access to the Exhibit Hall during set‐up and break‐down hours.
By registering your exhibit personnel, you have read, accept, and agreed to distribute the SPJA Exhibitor Registration Policies & Procedures to all exhibiting company staff.
Non‐compliance with SPJA Exhibitor Badge Policies & Registration Procedures, as stated in this policy and Exhibitor Services Manual, will result in removal from the show floor.
Exhibitor Registration Location and Hours: All badges are prepared by company name at the Exhibitor Registration counter located at Hall K Foyer at the Los Angeles Convention Center. Onsite registration and badge pickup for exhibitors takes place during the following dates and times.
Exhibitor Registration Hours:
Day ‐1 Thursday, June 29 2:00 pm – 9:00 pm Day 0 Friday, June 30 8:00 am – 9:00 pm Day 1 Saturday, July 1 8:00 am – 6:00 pm Day 2 Sunday, July 2 8:00 am – 6:00 pm Day 3 Monday, July 3 8:00 am – 6:00 pm Day 4 Tuesday, July 4 8:00 am – 1:00 pm
18. Security Show Management will maintain 24‐hour perimeter security during set‐up, show days, and tear down.
Anime Expo and its partners are not responsible for lost, damaged or stolen property during Anime Expo.
19. Show Hours All exhibitors shall abide by the show hours. No exhibitors shall be allowed to dismantle their booth prior to the closing of the show on July 4, at 3:00 pm. This includes any type of packing such as the packing of brochures, taking down signs, etc. If an exhibitor is found dismantling their booth, measures deemed necessary by Show Management will be taken in order to stop the process.
1522 Brookhollow Dr, Ste 1, Santa Ana, CA 92705 (714) 937‐2994 (Office) (855) 806.9728 (Fax) http://www.spja.org
EXHIBITOR INFORMATION AND SERVICES
20. Smoking In accordance with the California State Ordinance, the Los Angeles Convention Center is a non‐smoking building.
21. Sound A maximum noise level of 85 dB will be maintained throughout the entire show. The measurement will take place ten feet from the origin (speaker, etc.). The use of sound systems is permissible provided that the sound is directed into the exhibitor’s space. Show Management reserves the right to shut down any demonstrations exceeding the maximum noise level after notifying the exhibitor in violation three times. Electricity may be disconnected and will remain off until the situation is resolved to Show Management’s satisfaction. At that point, electricity will be turned on at the exhibitor’s expense. Show Management shall have absolute control over the implementation of this regulation, with the intent that sound systems shall not be audibly objectionable to attendees and neighboring exhibitors.
22. Union Regulations All necessary union labor is available to the exhibitor on advance order by use of the forms provided in the Shepard section of this manual. Union labor is also available at the Exhibitor Service Desk during set‐up, show days and tear down.
Exhibitors can often become unnecessarily involved in union jurisdiction disputes. Lost time and expenses can be avoided by immediately contacting Shepard at the Exhibitor Service Center. If disputes occur, it is their job to help resolve them.
23. Adult Content
Adult Content is any item such as sexually explicit content, pornography or violence that is not generally thought to be appropriate for viewing by children or anyone under the age of 18.
Exhibitors that have Adult Content are required to provide a private viewing area to show the product to attendees that are of age (18 years old). All attendees must be verified to make sure that they are 18 years of age or older. Please see the sample Pipe & Drape rendering of the required area to show Adult Content in. The samples are 10 x 10 and 10 x 30 booths, your booth may not be one of the sizes shown but Shepard, the General Contractor, on the show can assist you with the correct size for your booth as well as pricing. Any Exhibitor that does not follow these rules will not be allowed to showcase their Adult Content, it will only be allowed to be bought without the attendee being able to see what they are purchasing, no exceptions. Adult Material cannot be in plain site. See sample sheet of Adult Content private viewing area in this manual.
1522 Brookhollow Dr, Ste 1, Santa Ana, CA 92705 (714) 937‐2994 (Office) (855) 806.9728 (Fax) http://www.spja.org
EXHIBIT RULES & REGULATIONS
1. ADMISSION / BADGES Show Management shall have sole control over admission policies at all times.
Exhibitor Badges The exhibitor badge and holder allows access to the exhibit floor during set‐up, tear‐down and one hour before and after regular show hours. Badges must be worn at all times to gain admittance to the exhibit floor. A company badge may be worn in addition to the official show badge, but not instead.
Children/Age Policy Due to safety and insurance limitations, a registered adult MUST accompany children UNDER eighteen (18) years of age during the normal event hours and they must obtain a badge. Children under five (5) years of age receive free admission. No baby strollers will be permitted on the Anime Expo show floor. At NO TIME or under ANY circumstance will children under the age of eighteen (18) years of age be allowed on the show floor during move in/out of the show.
2. CARNIVAL GAMES & GAMBLING Exhibitors are specifically prohibited from employing any carnival‐type attraction or “pay to play” type games.
3. DRONE POLICYTING GUIDELINES The Los Angeles Convention Center supports the use of cutting‐edge technology, such as aerial drones, at events held within the Center. Approved use of this technology is limited within the “four walls” of the Center. Operation of aerial drones outside of the building requires appropriate authorization from the Federal Aviation Administration (FAA).
Aerial drones are defined as any remote‐controlled, unmanned aircraft device under the operation of one or multiple persons. Aerial drones can be units that take video footage, take static images, or provide some type of service. Use and operation of aerial drones in the Center are subject to the advance review and approval of the LACC Fire Marshal.
Term and conditions of this approval include, but not limited to, the following: Designation of a separate demonstration area (fly‐zone area) away from the general public, enclosed by safety netting or steel mesh. Designation of ethe fly‐zon area must be contained within the Licensee’s contracted space or approved lobby areas. In addition to the safety netting or steel mesh, the Fire Marshal may require additional barriers and safety buffer zones. Operation of the aerial drones outside the designated fly‐zone is strictly prohibited. A representative from the drone manufacturer or authorized operator shall be present at all times in the fly‐zone area.
1522 Brookhollow Dr, Ste 1, Santa Ana, CA 92705 (714) 937‐2994 (Office) (855) 806.9728 (Fax) http://www.spja.org
EXHIBIT RULES & REGULATIONS
No other persons, unless authorized by the LACC Fire Marshal, is allowed in the fly‐zone area while the aerial drone is in operation. There shall be an unobstructed sight path between the aerial drone and its operator at all times. Upon approval by the LACC Fire Marshal, the aerial drone unit may be operated to hover up and down, rather than in a fly‐around pattern within the fly‐zone area. Operation of any aerial drone cannot exceed 30’ in height inside exhibit halls and no more than 50’ in tower lobby areas. The LACC Fire Marshal may require a fire safety officer on standby (billable to show management or exhibitor) upon full review of the aerial drone operation plan. To ensure that aerial drone operations are reviewed in a timely manner, please submit the following to your Event Manager no later than thirty (30) days prior to the first show day. Name of drone manufacturer/exhibitor, including contact name, cell phone, and email address. Manufacturer’s specs of the unit to include dimensions, weight, construction material and unit function(s). Proposed hours of operation, frequency and # of drone operators. # of aerial tdrone uni to be operated A floor plan of designated fly‐zone area to include dimensions of proposed space, height of safety netting proximity of general public viewing area and location of safety buffer zone.
The use of this amazing technology also brings with it additional issues, namely with confidentiality and liability. Licensee assumes full responsibility and liability for approved aerial drone operations within its contracted space or approved lobby areas, regardless if such operation is done by an exhibitor, contractor or show management. In addition, Licensee shall be responsible for properly notifying exhibitors, attendees, and the general public to their event that an aerial drone is in operation and may be taking video or images. The LACC may require show management to provide appropriate signage to this end.
The proposed operation of aerial drones outside the “four walls” of the Los Angeles Convention Center falls under the jurisdiction and advance authorization of the Federal Aviation Administration (FAA). Please visit www.faa.gov/uas/civil_operations to get information on obtaining a certification of operation or please call the FAA Los Angeles Office at 562.627.5200. Please provide your Event Manager a copy of your FAA authorization upon receipt.
4. FEDERAL COMMUNICATIONS COMMISSION Exhibitors displaying digital devices (e.g., personal computers, printers, monitors, keyboards, etc.) must comply with Section 302(b) of the Communications Act and Section 2.803 of the FCC’s rules. Specifically, all digital devices on display must have the required FCC certifications. This includes an FCC Warning and Identification Label. These procedures should be followed by manufacturers priore to th marketing of their devices.
Personal computers and peripherals are defined as Class B digital devices. All such devices must carry an FCC Warning Label and ID Number. These devices emit radio signals when operating. Uncertified digital devices may cause harmful interference to important radio communications. For more information, contact your local Federal Communications Commission Office.
1522 Brookhollow Dr, Ste 1, Santa Ana, CA 92705 (714) 937‐2994 (Office) (855) 806.9728 (Fax) http://www.spja.org
EXHIBIT RULES & REGULATIONS
5. FIRE & SAFETY REGULATIONS The following Fire & Safety Regulations are extremely important and must be adhered to by all exhibitors. Fire Department inspectors and the Los Angeles Convention Center personnel can carry out regular inspections at any given time without prior notification and will enforce all regulations. NO fire alarm pull stations, extinguishers, or fire hose standpipe may be blocked by displays, tables, signs, etc. Access to these devices must be maintained at all times. NO exit door, or fire access aisle, may be blocked; complete access must be maintained, without encroachments, at all times. NO smoking is permitted in the Exhibition Hall. NO propane operated devices are to be used, brought into, or stored in the hall. No propane or other flammable gas storage will be authorized. NO flashing red beacons will be allowed in the hall. NO open flames will be authorized in or around the building. NO banners are to be hung so as to obstruct exit and fire safety signage. NO exhibitor shall bring, or authorize others to bring any material, substance, equipment, object and/or devices, which may either endanger life or cause bodily injury to any person in the facility or which is likely to constitute a hazard to the building itself. NO decorating materials may be used unless they are flameproof in accordance with local city/state fire codes. Painting and use of flammable liquids or solvents are prohibited within the building. Smoke exhaust system fans in the hall area must be free from all obstructions. Any solid, roof‐enclosed structure shall be equipped with battery‐operated smoke detectors and fire extinguishers. Exhibitors are not allowed to store materials behind their booths. This area is to remain as clear as the service aisle. Helium balloons are NOT allowed in any area of the exhibition facility.
Should an exhibitor be in violation of any fire code, it is important that you make the necessary corrections immediately. Should violations not be corrected, Show Management reserves the right to take whatever action necessary to correct the condition at the expense of, and as an agent for, the exhibitor.
6. FOOD & BEVERAGE Exhibitors requiring catering services of any kind must comply with the rules and regulations as set forth by Levy Restaurants, the official caterer of the convention facility.
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EXHIBIT RULES & REGULATIONS
7. INFRINGEMENT POLICY
The SPJA has zero tolerance for Infringing Content, including the sale of counterfeit or pirated materials, at any of our events. If you have any concerns about vendors or products on the show floor, please report them immediately to any floor manager.
Selling Infringing Content is a violation of civil and criminal law. The SPJA encourages anyone who sees Infringing Content to report it, whether you are the content owner or an exhibitor or attendee who notices that something is wrong. We offer a clear path for anyone to report infringements and have these issues resolved swiftly on‐ site.
Our Enforcement Procedure: You notify exhibit hall staff and fill out an Infringement Claim Form (the “Claim”). You will be asked to come with us to the booth and point out all of the items you listed on the Claim. If you have rights to the Infringing Content, or if you are the authorized agent or representative for a company or person with those rights (a “Rights Holder”), you can give the vendor a takedown notice. The vendor will be required to show the SPJA proof of the right to sell every item listed on the Claim. If eth SPJA, in our reasonable discretion, determines that there is Infringing Content in the booth, the Infringing content must be removed from the show floor premises.. In the unlikely event that the vendor does not comply, the SPJA reserves the right to expel the vendor from the show.
We do our best to keep Infringing Content out of our shows and we cooperate with Rights Holders and law enforcement, but we cannot assume responsibility for policing or enforcing everyone’s intellectual property at the show; and we cannot be liable for any Infringing Content or the failure to discover or remove eth Infringing Content.
8. GREY MARKET / BOOTLEGGING Grey Market / Bootlegging Goods and Counterfeit Consumer Goods are strictly prohibited from Anime Expo. Grey market goods are defined as items manufactured abroad and imported into the US without the consent of the trademark holder. Counterfeit consumer goods are defined as items made without the trademark holder’s authorization.
As a convention that works directly with companies that license many titles and merchandise, grey market goods and counterfeits are a serious offense. Exhibitors who are caught selling these will be expelled from the Exhibit Hall and given a five (5) year ban from any convention run by the SPJA. In addition, the SPJA will not issue a refund for the booth space.
To report the sale of grey market good or counterfeits on the AX show floor, please proceed to the Anime Expo Exhibit Control Booth on the show floor and PROVIDE proof (Legal Documentation) that you hold an exclusive license to produce or distribute the merchandise.
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EXHIBIT RULES & REGULATIONS
9. NO FREIGHT AISLES To expedite move‐in and move‐out at the show, certain aisles in the exhibit hall will be designated as "No Freight Aisles.” These aisles will be identified by signs and floor markings, and are to remain clear of crates, cartons, and equipment at all times. Show Management will remove any freight obstructing these aisles. Removal and return of freight will be at the exhibitor’s expense. "No Freight Aisles” are also an important component of our fire evacuation life safety plan. Your cooperation is appreciated.
10. PRODUCT TOSSING New this year: Due to the high number of attendees on the Anime Expo show floor, Product Tossing will not be allowed. The safety of all attendees and exhibitors are a priority to the AX operations team as well as the LACC Fire Marshal.
11. SECURITY
Security guards will be posted at the perimeter of the exhibit areas on a round‐the‐clock basis from the beginning of set‐up through final move‐out. Amine Expo and its producers are not responsible for any loss of materials or damage to materials. Show Management strongly encouragese you to tak the proper steps in order to secure your property. Overnight security is available for hire and is strongly recommended. Please see the security forms located in this manual. During show days, badged exhibitors are allowed to enter the exhibit hall one‐hour prior to the opening of the show and are allowed to remain one (1) hour after the close of the show. You must check with the Show Office on‐site if additional time is required on a daily basis. The Show Office will in turn relay to security all those who are authorized to remain inside their respective booth.
Show Security Guidelines Each exhibitor must take responsibility for the security of all items in his or her display. Show Management, facility personnel and security contractors try to guard against theft but ultimate responsibility falls on the exhibitor. Do not list the contents of crates or cartons on the shipping label. A label that reads “19‐inch color monitor” is an open invitation to thieves. Also ‐ do not ship computers or other electronic equipment in the manufacturer’s cartons. Do not store extra products or anything of value in empty crates. Empties will not be stored in secure areas. Never display one‐of‐a‐kind items or irreplaceable samples unless someone is present at all times to keep an eye on them. We recommend that you never leave valuables, such as a laptop computer, unattended at any time. Consider draping your exhibit with some sort of cloth at the close of each show day. This psychological deterrent makes it more difficult for people to handle merchandise or take note of what they would like to steal at a later time.
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EXHIBIT RULES & REGULATIONS
iPhones, smartphones, iPads, tablets, laptops, etc. and giveaway items are the things most often stolen. They should be guarded or stored safely at night. Thieves will take personal items such as purses, coats, and briefcases. Do not leave them unattended in your booth. At the close of the exposition, after your materials are packed, turn in your bills of lading at the Exhibitor Service Desk. Do not leave them in your booth or attached to crates or boxes. Stay with your shipment until it is picked up for loading. Most thefts occur during move‐out when the exhibitor leaves their packed boxes unattended. Wear your exhibitor badge only in the conference and exposition areas. Do not walk out of the exhibition facility with your badge still on ‐ this targets you as a “tourist.”
12. SHOPLIFTING AND PROBABLE CAUSE POLICY Probable Cause is the legal justification for a store owner/traders/exhibitors or its employee(s) to detain, for the purpose of investigation on an individual(s) suspected of having unlawfully taken or attempting to take merchandise from the premises. Some determining factors to keep in mind when deciding whether or not there is a “Probable Cause”: 1. Was the individual actually seen taking the merchandise? 2. Did the employee witness the act? 3. Did the individual put the item back before leaving the establishment? When Security or AX staff is notified of a shoplifter they will respond to the location. When a representative arrives, they will begin to gather information. In the event that the person in question has fled the area, a description will be gathered and a search may be conducted. In the event the Security Staff of an AX representative locates the person in question, the witness or store owner/trader and/or exhibitor must respond to make a positive identification before the subject can be approached. The store owner/trader and/or exhibitor must decide if they want to have police involvement to officially press charges and do so by contacting local law enforcement (LAPD). The store owner/trader and/or exhibitor or its employees must inform the suspect detained that they are being placed under private person arrest. Shoplifting in Progress
A store owner/trader and/or exhibitor or its employees who desires to press charges on a suspect must make the call to the police. Security or AX representative may assist police over the phone to provide exact directions to the current location to expedite their response. In cases where the owner/trader and/or exhibitor or its employees are unable to contact the police because the suspect is either standing beside them, the detainment was made outside the store, or they are without the ability to call, then an AX representative or Security will make the call to the police for the exhibitor upon their request.
Under no circumstance will Security Officers or AX representative make an arrest for a trader/exhibitor for a crime of theft, fraud or forgery. This is the sole responsibility of the trader/exhibitor and its employee(s).
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EXHIBIT RULES & REGULATIONS
13. TRANSPORTATION REGULATIONS Due to limited space, private buses, limousines, and company vans will be allowed to drop off or pick up passengers only. There will be NO idling or parking allowed at the convention center. Traffic and parking officials will police the property and remove any unauthorized vehicles. There is no overnight parking permitted outside the exhibition facility during the move‐in, show days, and move‐out of the show. No trucks and/or trailers will be allowed to park on the exhibition facility property.
14. UNION REGULATIONS All exhibitors must abide by existing agreements and regulations covering the use of services, material/freight handling, and labor. For detailed information about the union jurisdictions at the LACC and Anime Expo, please refer to the Los Angeles Union Labor Rules and Regulations form located in the Anime Expo Exhibitor Kit, provided by Shepard Exposition Services.
15. USE OF EXHIBIT SPACE The exhibitor agrees that his/her exhibit shall be admitted and shall remain from day to day in strict compliance with the established rules and show hours. Show Management reserves the right to reject, eject or prohibit any exhibit in whole or in part, or exhibitor or his/her representatives with or without giving cause. a. Distribution of Literature and Promotional Items Booth personnel (exhibitors), including models, hostesses, and any other hired help are not allowed to distribute literature or promotional items of any kind outside the confines of the contracted exhibit space. This restriction includes sidewalks outside the Los Angeles Convention Center as well as hotel locations in conjunction with the event. The distribution of any items that interferes with the activities in or obstructs access to neighboring booths, or impedes the flow of traffic in the aisles, is prohibited.
b. Demonstrations and Promotional Activities If you are planning a demonstration, giveaway activity, or any other event that will attract large crowds and lines, you are required to provide a schedule of events to show management. Please send to Alida Roberts: aroberts@irl‐events.com, (508) 834‐6187. The exhibitor is responsible for proper crowd control management and hiring Security to manage traffic and the crowd when needed. This is at the expense of the exhibitor. For the comfort and safety of persons watching your demonstration, at least three feet of space must be provided for the audience within the designated booth space. Booth displays and equipment shall not extend into the aisles. This includes all signs, banners, etc. Exhibitor representatives wearing distinctive costumes or carrying banners or signs separately or as part of their attire must remain in the contracted exhibit space. Please be advised that the display and/or demonstration of nudity and sexually explicit titles and supporting sales materials or attire will not be permitted. Live radio and/or Internet programs may NOT be broadcast from the event (on the show floor or other areas of the convention center) without prior written consent from Show Management.
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EXHIBIT RULES & REGULATIONS
c. Show Hours All exhibitors shall abide by the show hours. No exhibitors shall be allowed to dismantle their booth prior to the closing of the show. This includes any type of packing such as the packing of brochures, taking down signs, etc. If an exhibitor is found dismantling their booth, measures deemed necessary by Show Management will be taken in order to stop the process.
d. Sound Levels Show Management reserves the right to restrict sounds from any source that interferes with activities in neighboring booths. A maximum of 85dB will be maintained on the show floor at all times. Exhibitors may not exceed a maximum sound level of 85dB measured at a distance of ten (10’) feet from the source. If an exhibitor exceeds an acceptable sound level and Show Management’s request to lower said levels goes unheeded, Show Management has the option to disconnect the electrical power to that booth. If you have any questions about this regulation, please contact Alida Roberts: aroberts@irl‐events.com / (508) 834‐6187
e. Line Management Policy
All demonstrations, lines, and promotional activities must be confined to your contracted exhibit space and cannot exceed into the aisles or impede and obstruct the flow of traffic. For the comfort and safety of persons watching your demonstration, you must account for staffing, crowd management, and maximum occupancy within the booth. In the instance that the exhibitor or sponsor has created an environment in which it has been deemed unsafe by Show Management or LA County Fire/Police, then the exhibitor/sponsor must cease and desist immediately. Failure to adhere may result in immediate termination from the current year's convention up to and including future conventions.
f. Selling Products Exhibitors are allowed to sell products on the show floor within the confines of the contracted booth space. All exhibitors, EVEN THOSE NOT INTENDING TO SELL, will have to complete a temporary sales tax form, and submit it to Show Management by JUNE 2, 2017. The Exhibitor Sales Tax Form can be found in the Service Vendor Order Forms section of this manual. Failure to return the form with all relevant information provided may result in the delay of your participation in the event.
NOTE: Show Management will not allow any exhibitor to set up their booth without this form on file. Contact: Alida Roberts P.O. Box 1798 Centreville, VA 20133 (508) 834-6187 [email protected]
1522 Brookhollow Dr, Ste 1, Santa Ana, CA 92705 (714) 937‐2994 (Office) (855) 806.9728 (Fax) http://www.spja.org
EXHIBIT RULES & REGULATIONS
g. Inflatable Exhibits The use of inflatable exhibits is not permitted at Anime Expo without prior written approval.
h. Motor Vehicles / Trailers Motor vehicles and/or trailers are NOT allowed on the show floor without prior approval from Show Management. You can obtain approval by completing the Vehicle Approval Form, found in the Service Vendor Form Section of this manual. The exhibitor must also adhere to the following guidelines. All vehicles on display or in the hall must have a minimum fuel supply (no more than ¼ of a tank). A drip pan must be placed underneath the vehicle. No draining or refueling of fuel tanks is allowed in the building. Display vehicles must have battery cables disconnected and taped over. Fuel tanks must be equipped with a locking gas cap. Vehicles can NOT be started up in the exhibition hall. The exhaust may activate the smoke detection system. During non‐show hours, vehicles must be locked. A properly tagged set of keys to each vehicle must be left with building security prior to display. No alterations or repairs may be made on vehicles. Exhibitors must provide fire extinguishers, in appropriate numbers and classifications.
16. WEAPONS POLICY Please remember that the sale of weapons to minors is strictly prohibited. An ID check is mandatory and the buyer must be 18 years of age or older to purchase a weapon. After the sale, it must be packaged in a box and sealed. All vendors selling weapons must have clearly visible signs stating that any purchased weapon must remain in its sealed box while on convention grounds. Any attendee found with an unboxed weapon will be escorted back to the vendor they purchased it from to have it repackaged.
a. Weapons Display All weapons that are for sale must be secured to the display table. Attendees should not be able to pick up any weapons without the assistance of a booth employee. Please be aware that at Anime Expo, all wooden or metal bats or paddles are prohibited from being carried by attendees. Any vendor wishing to sell a bat or paddle will be required to treat it like any other weapon by keeping it behind the counter and away from attendees.
b. Prohibited Weapons The sale of guns, tasers, pepper spray/mace, and/or hand crossbows are strictly prohibited.
1522 Brookhollow Dr, Ste 1, Santa Ana, CA 92705 (714) 937‐2994 (Office) (855) 806.9728 (Fax) http://www.spja.org
BOOTH REGULATIONS & CONFIGURATIONS
EXHIBIT CONSTRUCTION 1. Booth Regulations and Configurations Please refer to the Booth Regulations and Configurations document for detailed information about the construction of your booth. 2. Los Angeles Convention Center Rules & Regulations Please refer to the Los Angeles Convention Center (LACC) Information Packet for detailed information about the rules and regulations set forth by the LACC regarding your presence and participation at the event.
3. Americans with Disabilities Act Compliance with the Americans with Disabilities Act (ADA) is a legal requirement for public facilities. This law became effective in January 1992. It requires access for the disable persons at convention centers and, as necessary, follows floor exhibits. It is the responsibility of the exhibitor to be aware of and be in compliance with, the rules set forth in this Act. Exhibitors are encouraged to provide exhibits that are accessible to all attendees. In the absence of accessibility, each exhibitor must eassume th responsibility for making alternative arrangements to serve the needs of persons with disabilities.
4. Smoke Detectors All fully enclosed booths, or booths with enclosed rooms and canopies, must be equipped with a smoke detector and fire extinguisher for each enclosed area. The Fire Marshal will conduct an inspection of these special booths. Please be advised that booth displays and equipment are not allowed to extend into the aisles. At least three feet of space must be provided for presentation audiences within the designated booth space. Crowds may not overflow into the aisles. No inflatable displays are allowed. If you have any questions pertaining to show rules and regulations, please contact Alida Roberts: aroberts@irl‐events.com or (508) 834‐6187.
5. Demonstrations Demonstration areas must be organized within the exhibitor’s space so as not to interfere with any traffic aisle, and sampling or demonstration tables must be placed a minimum of three feet from the aisle line. Should spectators or samplers interfere with the normal traffic flow in the aisle or overflow into the neighboring exhibits, Show Management will request that the presentation or sampling be eliminated. At least three (3) feet of space must be provided for presentation audiences within the designated booth space. Fire Marshall Regulations prohibit demonstrations to be held in the aisles.
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BOOTH REGULATIONS & CONFIGURATIONS
6. Engineering Certification Booth structures, such as towers and columns that exceed 12’ (3.66M) in height (excluding hanging signs) or are two‐story exhibits (any height), regardless of whether people will occupy the area or not, will require engineering certification verifying the structural integrity of the exhibit. Acceptable certification is inm the for of a certified structural engineer’s stamp or seal directly on your set of blueprints for the exhibit. This certification must be in your possession during move‐in and presented to Show Management at their request. Failure to obtain and have available the required documentation could delay or prevent the construction of your exhibit. Signs must be posted indicating the number of people the structure will accommodate. This policy has been established to ensure the safety of exhibitors and attendees at the show. If you have any questions or feel that this regulation applies to your booth, please contact Alida Roberts: aroberts@irl‐events.com or (508) 834‐6187.
7. Sightlines All exhibitors are equal regardless of size and should be given equal opportunity, within reason, to present their product in the most effective manner to the audience. Therefore, all exhibitors should respect their neighbor’s sightlines and ensure their neighbors’ visibility from all aisles, and vice versa.
8. Structural Integrity All exhibit fixtures, especially portable or “pop‐up” booths, must be erected in a manner to withstand normal contact or vibration due to outside forces such as the wind, the movement of forklifts, heavy machinery or equipment, and unintentional contact on the part of cleaners, laborers, or neighboring exhibitors. Exhibit fixtures should always be erected on a concrete floor (where possible) and the use of shelves and racks for product or literature display should only be attempted with fixtures designed to support such loading.
9. Booth Construction The following are the regulations outlining booth construction. Please keep in mind that the following information is a guideline. This information should be used as a gauge when determining the configuration of your booth. If you find that you cannot stay within these guidelines, you must seek Show Management approval. For consideration, please contact Alida Roberts: aroberts@irl‐events.com (508) 834‐6187.
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BOOTH REGULATIONS & CONFIGURATIONS
10. Canopies & Ceilings An exhibit component supported over an exhibitor’s space for decorative purposes only. Canopies, false ceilings, and umbrellas will be permitted to a height that corresponds to the Height Regulation for the booth configuration for which they are a part. Canopies may extend out to the aisle line and up to the booth line on either side of an exhibitor’s space providing that the support structure will not exceed 3 inches in width when placed within 10 lineal feet of an adjoining exhibit. The base of the Canopy should not be lower than seven feet (7’) from the floor and within five feet (5’) of any aisle.
IMPORTANT: Exhibitors are cautioned when installing a display with a ceiling or second level to check with the facility and fire marshal to ensure that their display meets with the necessary fire safety precautions involving smoke alarms, fire extinguishers, sprinkler systems, etc.
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BOOTH REGULATIONS & CONFIGURATIONS
11. Hanging Signs A hanging sign is permitted over any 20 feet x 20 feet or larger booth, provided it is not objectionable and there are no physical constraints in the facility to a hanging a sign.
Specifications Hanging signs and graphics will be permitted to a maximum height of 25 feet from the floor to the top of the sign/graphic. All hanging signs must be set in at least 25% of the booth width from the back line of your booth. Hanging signs and graphics will not be permitted to a total length, which exceeds 50% of the corresponding dimension of your booth.
Hanging Signs & Graphics should be set back ten feet (10’) from adjacent booths.
Please note that should there be any discrepancies with the above specifications, Show Management has the right to have the sign/graphic removed at the exhibitor’s expense.
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BOOTH REGULATIONS & CONFIGURATIONS
12. Island Booth
Exhibit with one or more display levels in four or more standard units with aisles on all four sides. Because an island booth is automatically separated by the width of an aisle from all neighboring exhibits, full use of the floorplan is permitted.
Walls may be installed in any portion of the booth; however, 30% of the perimeter must be left open. Walls must be finished on both sides so as not to be unsightly to attendees and neighboring exhibitors.
If you have any type of interactive display, you must have a 3‐foot clearance from the aisle(s), to allow for crowds.
Signs, graphics, and/or structures may not exceed 21 feet where available.
Please Note: For every 50 feet of continuous wall space there must be an accessible exit
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BOOTH REGULATIONS & CONFIGURATIONS
AX 2017 Exhibitor Notification: Adult Content
New this year at Anime 2017: any exhibitor showcasing Adult Content is required to provide a private viewing area within their booth space to show this content to adult attendees. If you do plan to show content of an adult nature, please plan to have a staff member dedicated to checking attendee IDs to make sure they are 18 years of age or older.
Please see below sample pipe and drape renderings of the required area to showcase Adult Content. These particular samples are 10 x 10 and 10 x 30 booths. If your booth is not one of these sizes, eShepard, th general contractor on the show, can assist you with the correct viewing area proportions for your booth as well as pricing.
10 x 10 booth – 10’ of 8’ high drape (about $3.50 per linear foot = $70)
10 x 30 booth – 30’ of 8’ high drape (about $3.50 per linear foot = $105)
All costs associated with building a private viewing area will be at the expense of the exhibitor.y An exhibitor that does not follow these rules will not be allowed to showcase their Adult Content, no exceptions. Adult material cannot be in plain sight.
For more information regarding pricing, please contact Shepard Customer Service at 702‐507‐5276 / [email protected]. All other questions please contact Alida Roberts, Senior Operations Manager, IRL Events at aroberts@irl‐events.com.
1522 Brookhollow Dr, Ste 1, Santa Ana, CA 92705 (714) 937‐2994 (Office) (855) 806.9728 (Fax) http://www.spja.org
Exhibitor Sales Tax Form Under California State Law, Show Management is required to keep a record of each exhibitor’s sales tax information for inspection upon demand by the State or be subject to a fine of $1,000.00 per exhibitor. This fine will then in turn be levied against the exhibitor in violation.
Therefore, in order to comply with this law, we require ALL exhibitors to complete and return this form to the address below. Please be advised that failure to return this Sales Tax Form with all the relevant information provided may result in the delay of your participation in the event. Show Management will not allow any exhibitor to set-up their booth without this form on file. Due to the significant nature of the fines, this policy will be strictly adhered to without exception.
Even if you have filled this form out for past shows, we require a new form be filled out each year.
Not planning on selling at the event? Simply check off that you are not selling on the show floor and send the form back to us.
Planning on selling at the event? We will need a completed Sales Tax Form with your California Seller’s Permit Number (mandatory if selling).
For questions and to apply for a California Sellers Permit: http://www.boe.ca.gov/info/reg.htm#sales
EXHIBITOR INFORMATION
Company: Date:
Contact: Booth #:
Address: Suite:
City: State: Zip:
Telephone: Fax:
I WILL NOT BE SELLING ANY PRODUCTS ON THE SHOW FLOOR
I WILL BE SELLING PRODUCTS ON THE SHOW FLOOR
California Seller’s Permit Number (mandatory if selling):
Mandatory for all Exhibitors – Please Submit by June 1, 2017
Attn: Alida Roberts c/o IRL Events P.O. Box 1798, Centreville, VA 20122 P: 508-834-6187 | [email protected]
Anime Expo 2017 | Los Angeles Convention Center | Los Angeles
Furniture Request Form
Each booth will automatically receive (1) 8ft. table and (2) chairs per 10 x 10 booth (up to 300 sq. feet of space) complimentary. If you are larger than 300 sq. feet and wish to receive additional tables and chairs, you must fill out this form and submit by June 1, 2017.
For Example: 10 x 10 booths receive (1) table (2) chairs 10 x 20 booths receive (2) tables (4) Chairs 10 x 30 booths or larger receive (3) tables (6) chairs
To receive tables and chairs in addition to the above example, fill out the information below. If this is not returned by the deadline, additional tables and chairs will be charged a fee.
Booth Number: ______
Size of Booth: ______
Company Name: ______
Number of Chairs Requested: ______
Number of Tables Requested: ______
On‐site Exhibitor Contact Information: ______
______(Name, Cell Phone, Email Address)
Signature: ______
Please Submit by June 1, 2017
Attn: Alida Roberts, c/o IRL Events P.O. Box 1798, Centreville, VA 20122 P: (508) 834-6187 | [email protected]
Anime Expo 2017 | Los Angeles Convention Center | Los Angeles
Vehicle Approval Form
If you wish to display a vehicle in your booth at Anime Expo, please fill out the form below and return to show management. Note the following rules if you plan to display a vehicle.
Rules for Displaying a Vehicle: The vehicle cannot have more than a quarter tank of gas You must have the battery disconnected You must have an oil pan underneath the car
EXHIBITOR INFORMATION
Company: Date:
Contact: Booth #:
Address: Suite:
City: State: Zip:
Telephone: Fax:
Vehicle Information:
Show Management Approval:
______Signature Date
Please return the form to:
Attn: Alida Roberts c/o IRL Events P.O. Box 1798, Centreville, VA 20122 P: (508) 834‐6187 | aroberts@irl‐events.com
Anime Expo 2017 | Los Angeles Convention Center | Los Angeles
ANIME Expo
Early Move-In: June 30th - July 4th, 2017
12:00pm - 2:00pm Show Information Show Name Anime Expo Los Angeles Convention Center_South Hall Show Dates 06/30/17 - 07/04 /17 Early Move-In: Move-In 6/29/17 Job # C186380717 2:00pm - 4:00pm Los Angeles, CA AE Brad Hofer
Inventory as of 03/16/2017
Dimension Size Qty SqFt 10'x10' 100 667 66,700 10'x20' 200 2 400 10'x30' 300 2 600 10'x40' 400 1 400 20'x20' 400 4 1,600 FHC FHC 20'x30' 600 23 13,800 20'x40' 800 12 9,600 30'x30' 900 6 5,400 M M 30'x40' 1,200 6 7,200 UP UP 40'x40' 1,600 17 27,200 SES Anime 40'x50' 2,000 1 2,000 W Service SPJA Sales W Desk Office Totals: 741 134,900
10' FVC FE FVC
Hidden Palace Games 2038 2138 2238 2338 2438 2538 2638 2738 2838 2938 T Cosiso ACGN Komorebi Inc Hold Hold Culture Japan 2037 2137 2237 2337 2437 2537 2637 2737 2837 2937 M T FHC 10' FHC M 2636 2736 2836 2936 Owl 20' 20' Prints XPPEN POP 2035 2135 2635 2735 2835 2935 W 16'-4" Tech Games 39'-8" W 1A OffWorld OffWorld OTP, OTP, SHANGHAI Japanimetion 20' 20' Dream Designs Designs LLC LLC 2034 2134 2234 2434 2634 2734 2834 2934
FHC FHC 9'-8" 9'-8" 10' 9'-8" FVC FVC SoCal Thousand Hansha Bowtique Tasty Brittnee Fruit Black Cat Shanghai Cosplay Sugar Disablies/ Colorworld Geekify, Musetap 20' Doujin Doujin Uchida FANGRRLZ+PUNIMELT+MIQ Cartoon Pennavir Sakura- Sakura Anime Sugar Complexwish Complexwish World-8 Buns Studios BottiVingelo BottiVingelo Peach Braun Skullfairy Skullfairy Family Games and 30' Jewelry & Dream RobotCat Photographers Clay Pintie Books Hold Hold Hold GG Envy Studios Designs Inc Studio Studios Comics Online Online of Gifts Animation Passion Decals Con Saga Brands Free Cafe FHC 632 732 832 932 1032 1132 1232 1332 1432 1532 1632 1732 1832 1932 2032 2132 2632 2732 2832 2932 3032 3132 3232 3332 3432 3532 3632 3732 3832 3932 4032 4132 4232 4332 4432 4532 Manga de iiii Anime Japan Copic Doujin Starry Uchida Black Cat Kimchi Heart and Cartoon Video Rhodora Sakura Boomslank.com FANGRRLZ+PUNIMELT+MIQ Japanese GUNNZO Whispwill Trash Hold Jewelry & Seoul Games New Hold Hold Hold clothing Swag Funtime Online Petals of Gifts Kawaii Passion York Jacob Saga 631 731 831 931 1031 1131 1231 1331 1431 1531 1631 1731 1831 1931 2031 2131 2631 2731 2831 2931 3031 3131 3231 3331 3431 3531 3631 3731 3831 3931 4031 4131 4231 4331 4431 4531 9'-2" Animebooks.com Marker Trinket iiii Anime Anime Anime Starry Go! Go! Alexander Heart and Video Sakura Moe is MintandApple Boomslank.com 40' FANGRRLZ+PUNIMELT+MIQ Games New 20' Slot GUNNZO clothing Trash Trash Hold KYUUTEES 40' Blvd Petals Nihon Iaccarino Seoul Saga Life Hold Hold Hold Swag Swag York GameSamba 430 530 630 730 830 930 1030 1130 1230 1330 1430 1530 1630 1730 1830 1930 2030 2130 2630 2730 2830 2930 3030 3130 3230 3330 3430 3530 3630 3730 3830 3930 4030 4130 4230 4330 4430 4530 20' Fruit Musetap Fusion Fusion Inkchip Inkchip Digital Discotek Tasty Tasty Lolita Lolita UCC UCC Purple Starry CrayonChewer Heart and Game Game Video Akumu Ink Nigel Sade SixOn Lollipop Cardzilla Skybound Skybound Inkchip Ukiyo-e Family Peach Peach JpopHouse JpopHouse www.PandaHat.com www.PandaHat.com Animebooks.com Animebooks.com and Steve Games New JPNToys Decalzilla Holt! Clothing Fine Art Collectible (Superfight) (Superfight) Studio Studios Designs Designs Designs Designs Discs Media Studios Studios Charm Charm Dist Dist Plum Petals Seoul Replica Replica York Clothing Channel Designs Heroes 429 529 629 729 829 929 1029 1129 1229 1329 1429 1529 1629 1729 1829 1929 2029 2129 2229 2429 2629 2729 2829 2929 3029 3129 3229 3329 3429 3529 3629 3729 3829 3929 4029 4129 4229 4329 4429 4529 4629
15'
Armored gippentarp Alexander PescEffects- PescEffects- Dat & Art of My Dragon Songbird Lolita zombie Game Game PulsArt The Comic 20' Bling Up Purple Purple The Yoai No PulsArt STL Fantastic Fantastic Uguubear's World of First First Owl Twisted Twisted Otaku's NETCOMICS NETCOMICS gojowind The Art of The Art of TamberElla David Pets Chiquita Qmomo Qmomo Cellar PipStarPop PipStarPop TeeTurtle SIGUREDO SIGUREDO Assumptions Joye Co Wolf I Dragon I Dragon Cave Person Person Bibisama 13'-7" Lee Jerry Pesce Jerry Pesce Wohg Ocarina Shop patrol Replica Replica Studio Inc Plum Plum Army Studio Ocarina Productions Fam, Inc Fam, Inc Decoden Clothing Clothing Prints Cherry Cherry Industry 227 327 427 527 627 727 827 927 1027 1127 1227 1327 1427 1527 1627 1727 1827 1927 2027 2127 Anime 2427 2527 2627 2727 2827 2927 3027 3127 3227 3327 3427 3527 3627 3727 3827 3927 4027 4127 4227 4327 4427 4527 4627 4727 4827 Kathy100 Horse The The Kathy100 Maddison Teaching English Weapons Weapons Halo Artist-san Anime Los Fusion Fusion Octane Forerunner Brandon Fine Horse The Five The Comic Pavilion Bling Up Purple Anime Anime Bishounen Miooo Miooo Fizzy Hair Uguubear's Abroad-TEFL Otaku's Otaku's Animetasia Animetasia & Fiddle Curseborn Curseborn PipStarPop PipStarPop TeeTurtle FAKKU SIGUREDO Kehasuk & Cherie Yuumei Kinfold Certification Grade Grade Bibisama Jewelry Studios Angeles Designs Designs Toys Glass Jaxson Workshop Wits Cellar Inc Plum King King Boutique Designs Designs Apothecary Cave Program Industry Industry Potatobuns Press Saga Saga 30' Potatobuns Jewelry Waifus Waifus 126 226 326 426 526 626 726 826 926 1026 1126 1226 1326 1426 1526 1626 1726 1826 1926 2026 2126 2426 2526 2626 2726 2826 2926 3026 3126 3226 3326 3426 3526 3626 3726 3826 3926 4026 4126 4226 4326 4426 4526 4626 4726 4826 4926 Game Ms. Martha's Ms. Martha's Leauge of Flex Fusion Fusion Desu- Desu- JS JS Jennifer's Jennifer's Global Global The Five The Comic Toy Toy Purple Anime Anime Bishounen Bishounen Jennifer's Jennifer's Hobby Hobby Whimsic Whimsic Discount Discount Hello Kelly's zombie zombie Maida Corset Corset Merchants Animetasia Animetasia Cellar SacAnime TeeTurtle FAKKU SIGUREDO Chinanime Boutique Boutique Shop Shop TuffnTiny.com TuffnTiny.com ANIMECOAST.com Lolita Play Shoppe Shoppe Comics Designs Designs Nation Nation Anime Anime Place Place Anime Anime Wits Mandala Mandala Plum King King Place Place Ichiban Ichiban Alley Alley Manga Manga Cavities Heroes patrol patrol Cultural 125 225 325 425 525 625 725 825 925 1025 1125 1225 1325 1425 1525 1625 1725 1825 1925 2025 2125 2225 2425 2525 2625 2725 2825 2925 3025 3125 3225 3325 3425 3525 3625 3725 3825 3925 4025 4125 4225 4325 4425 4525 4625 4725 4825 4925 Goodie Two Sleeves 10' 124 Ekin Clothing Anime Depot/ Best Best Button The Rozfire YAY 4 Palos Verdes Card Bunny and JK2 & Accessories King Roach Bubble Bubble AnimeEd.com AnimeEd.com Magic and Magic and Bishounen Bishounen Yen Yen MangaGamer.com MangaGamer.com Level Up PulsArt Core Core Ruru MoYou Cosiso UCC UCC Anime Anime Japan Anime 3PM Tokyo Tokyo Japan Hero Black Hakianime Hakianime OMOCAT OMOCAT Wizyakuza Wizyakuza Monsters Monsters Kichi-Oni Kichi-Oni Boutique Boutique Anime Anime Mash Wizyakuza Wizyakuza Hornsmythe Productions Collectibles Anime/P.I. Collectibles Peninsula Arena Hawaii LLC Enterprises Magic Magic Press Press Shop Shop Studios Studio TCG TCG Ninja Victoria Nails Inc Dist Dist Bento Bento Craft Treat Treat FRY Filmworks 123 223 323 423 523 623 723 823 923 1023 1123 1223 1323 1423 1523 1623 1723 1823 1923 2023 2123 2223 2323 2423 2523 2623 2723 2823 2923 3023 3123 3223 3323 3423 3523 3623 3723 3823 3923 4023 4123 4223 4323 4423 4523 4623 4723 4823 4923 5023 The Card Bunny and Tee MUNIMUNI Ekin Clothing Anime Depot/ Angela Ginder Indigo Cosplay Cosplay Lace and Happy Happy Best Best Core Core Yume Pandy Paradigm Cosplay Cosplay Arsenic x Anime Brittnee Anime 3PM Lisu Mystery Palos Verdes (heart) & Accessories King Roach OMOCAT Hobbyfan.com Hobbyfan.com REIQ TBHouse Kichi-Oni Hobbyfan.com Hobbyfan.com Contact MangaGamer.com Anime Anime Hobbyfan.com Hobbyfan.com Hobbyfan.com Hobbyfan.com Spiral MEGA64 aurAspirality Cyanide/Weeb Braun Brownrabbits Peninsula T Arena Black Works LLC Enterprises Tran Factory Ignited MooMoo MooMoo Lore Goods Goods Lens TCG TCG Oyasumi Apparel MooMoo MooMoo Trash Bento Collectibles Works Parfait Filmworks Tee Company Shop Shop Animation Designs 15' 15' T 122 15' 222 322 15' 422 522 15' 622 722 15' 822 922 15' 1022 1122 15' 1222 1322 15' 1422 1522 15' 1622 1722 15' 1822 1922 15' 2022 2122 15' 2222 2322 20' 2422 2522 2622 2722 20' 2822 2922 15' 3022 3122 15' 3222 3322 15' 3422 3522 15' 3622 3722 15' 3822 3922 15' 4022 4122 15' 4222 4322 15' 4422 4522 15' 4622 4722 4822 4922 5022 M M Bunny and Otaku's Manga Anime Depot/ SHARK SHARK Cosplay Cosplay Cosplay Cosplay SHARK SHARK SHARK SHARK SHARK SHARK Toylet Toylet SHARK SHARK SHARK SHARK SHARK SHARK Cosplay Cosplay Toy Toy Super Super Anime Anime Palos Verdes Bellzi Bellzi King Roach Hobbyfan.com Hobbyfan.com Hobbyfan.com Hobbyfan.com Hobbyfan.com Hobbyfan.com Hobbyfan.com Hobbyfan.com Hobbyfan.com Hobbyfan.com JS Art JS Art Amazingcomics.com Amazingcomics.com Peninsula 10' Black Industry University Enterprises ROBOT ROBOT MooMoo MooMoo MooMoo MooMoo ROBOT ROBOT ROBOT ROBOT ROBOT ROBOT Collectibles Collectibles ROBOT ROBOT ROBOT ROBOT ROBOT ROBOT MooMoo MooMoo Mandala Mandala Gifts Gifts Link Link Filmworks 221 321 421 521 621 721 821 921 1021 1121 1221 1321 1421 1521 1621 1721 1821 1921 2021 2121 2221 2321 2421 2521 2621 2721 2821 2921 3021 3121 3221 3321 3421 3521 3621 3721 3821 3921 4021 4121 4221 4321 4421 4521 4621 4721 4821 4921 5021
GUNNZO 120 20' GUNNZO 119 Klosed Kokuryuu Kokuryuu Japan American Bubble Bubble Strangely Strangely Nippon Greentea Game Game Level Up Level Up Anime Anime Super MJ Anime Dragon Dragon Cosplay Cosplay Cosplay Cupcakes Cupcakes Multiverse Multiverse Level Up Greentea Arda Jones Bishounen Game Game Warrior Power Tofu Tofu Shopping Shopping University Compelling Compelling Song Song 20' ToysLogic and and WeLoveFine WeLoveFine www.PandaHat.com www.PandaHat.com Topatoco GameChurch GameChurch Martial Tenta.co! Beta Craft of Health Magic Magic Kodo Design Replica Replica Studios Studios Sekai Sekai Gifts Goods MooMoo MooMoo Deviants Switchblades Switchblades Studio Inc Studio Inc Studios Design Wigs Bones Boutique Replica Replica Morphicon Berry Berry Service Service Sciences Multimedia Multimedia Forge Forge Arts 118 218 318 418 518 618 718 818 918 1018 1118 1218 1318 1418 1518 1618 1718 1818 1918 2018 2118 2418 2518 2618 2718 2818 2918 3018 3118 3218 3318 3418 3518 3618 3718 3818 3918 4018 4118 4218 4318 4418 4518 4618 4718 4818 4918 5018 American 25' Klosed Tickle Me Cupcakes Samiah Toyz In Pixel Anime Fantastic Sakimichan Sanshee Hen Da MJ Anime Anime Anime Monkey Paw Cresent Cresent Cosplay Epic Epic Multiverse Multiverse Stitchmind Mori Arda Jones CyberPower Bishounen Kashima T Minus Warrior QT The Loyal UDON RossDraws University and Fine Chinanime ToysLogic ToysLogic ToysLogic Cosplay Cosplay WeLoveFine WeLoveFine HANGBoY Chinanime inki-Drop GameChurch Martial Fantasm Beta Toys of Health Switchblades The Box That Crew Fam, Inc Art LLC Ne! Goods Sekai Sekai Entertainment Core Core Deviants Studio Inc Studio Inc Artworks Galaxy Wigs Bones PC Boutique Anime Zero Shirts Subjects Entertainment Sciences Clothing Wigs Wigs Arts UP 117 217 317 417 517 617 717 817 917 1017 1117 1217 1317 1417 1517 1617 1717 1817 1917 2017 2117 2417 2517 2617 2717 2817 2917 3017 3117 3217 3317 3417 3517 3617 3717 3817 3917 4017 4117 4217 4317 4417 4517 4617 4717 4817 4917 5017 UP 25'-1" American HOLD Creators Pleasure Tickle Me Cupcakes Samiah Anime Fantastic Sakimichan Sanshee Hen Da Anime Toy Toy Glitch Rachta Epic Cosplay Dragon Dragon Toy Toy Super Anime Jones CyberPower Bishounen Blue Sky Lasik QT The Loyal UDON RossDraws University and Fine TOYNK.com TOYNK.com Gaming Chinanime Cosplay ToysLogic ToysLogic ToysLogic Song Song ToysLogic ToysLogic Bait Bait Chinanime inki-Drop Shibuyala Hold Vision Fantasm Toys of Health Switchblades Art Likhitluecha PC Boutique Subjects Entertainment Guild Hobby Sciences Clothing Crew Fam, Inc LLC Ne! Palace Mandala Mandala Apparel Wigs 40' Deviants Forge Forge Mandala Mandala Gifts Palace Bones Anime Institute Shirts 116 216 316 416 516 616 716 816 916 1016 1116 1216 1316 1416 1516 1616 1716 1816 1916 2016 2116 2416 2516 2616 2716 2816 2916 3016 3116 3216 3316 3416 3516 3616 3716 3816 3916 4016 4116 4216 4316 4416 4516 4616 4716 4816 4916 5016 American Creators PacSet PacSet Visual Visual Global Global J-List/ Sanshee Hen Da Anime Toy Toy Glitch Toylet Toylet Dragon Dragon Toy Toy Anime Jones Glitch Glitch Magic and Magic and Sekai Sekai Sekai Tickle Me University TOYNK.com TOYNK.com Chinanime TeeTurtle TeeTurtle ToysLogic ToysLogic ToysLogic ToysLogic GizmoForge ToyHell.com Guild Tours Tours Toys of Health You You Anime Anime JAST LLC Ne! Palace Mandala Mandala Gaming Collectibles Collectibles Song Song Mandala Mandala Bait Bait Rise Int'l Rise Int'l Palace Bones Gaming Gaming Monsters Monsters Project Project Project Hold Hold Sciences Apparel Forge Forge Apparel Apparel 115 215 315 415 515 615 715 815 915 1015 1115 1215 1315 1415 1515 1615 1715 1815 1915 2015 2115 2215 2415 2515 2615 2715 2815 2915 3015 3115 3215 3315 3415 3515 3615 3715 3815 3915 4015 4115 4215 4315 4415 4515 4615 4715 4815 4915 5015 10' 10 W 20' 20' 20' 20' 20' 20' 20' 20' 20' 20' 20' 20' 20' 20' 20' 20' 20' 20' 20' 20' 20' T 30' 30' 30' 30' 30' T W 10 Collectors Toei Rilakkuma/ Bandai Kodansha/ Lolita J-List/JAST Anime Anime 168 Anime Yes Aksys Image Universe Lab Zero Japan Ultra PRO Toyarena, Juné Project- Animation, San-X Co. Loot Crate, 10 Co. LTD Vertical Collective USA Remix Bazaar Games Anime And Manga H Games Crate 10' 10' Int'l 30' Kuretake 10' Inc 30' 10' 10' FAKKU 10' 10' 15' 15' Anime, 15' 15' 10' 10' 30' 30' 10' Inc 10' Ltd 10' Inc 30' 10' 10' Akibento 10' 10' Hold 10' Hold 30' 30' 30' 30' 30' 30' Dragon Jungle NIS USA TeeTurtle 30' 30' Anime 30' 30' 30' 30' 10 30' 30' Trading 30' 30' Inc 30' 30' 30' 30' 30' 10 30' 30' 111 211 411 611 811 1011 1211 1411 1611 1811 2011 2211 2411 2611 2911 3011 3111 3311 3511 3710 3711 3911 4111 4311 4511 4711 4911 5111 10'
20' 20' 20' 20' 40' 40' 40' 30' 30' 50' 40' 40' 40' 40' 20' 20' 20' 20' PQube/ 20' 20' Rice POP Book BANDAI Anime Shop Digital Seven Seas Atlus 20' Games Walker AAA Anime Hobby Japanime VIZ Bluefin LUMICA 20' Entertainment U.S.A., Retro Co., 10'-2"10'-2" Distributor Japan NAMCO 25' 15'15' 15' Sakurasaku/ 10' Jada Toys, 10' 10' 10' 10' Corporation 10' 10' HTC Shinobi 7 Games Media Distribution Inc Saikou 4808 30' 4909 Ltd 40' 40' 40' HOLD 40' Hold 40' Voltage Inc. Entertainment Bandai USA 40' Inc 40' Evike.com C&L Anime 40' 40' 40' 40' 40' 40' cheero USA 40' 40' 40' 40' Mistwalker Icon Floor Plan Legend America 40' 4907 40' 20' ? 206 406 606 806 1006 1206 1606 1906 2206 2406 2606 3106 3306 3706 3906 4106 4306 4506 4706 4806 ?
20' ? ? 20' 40' 30' 30' 40' 40' 40' 40' 40' 40' 40' 40' 30' 40' 20' 30' ? Daisuki.net/ GungHo Idea VOLKS Toei Ninja Good Smile Funimation Sentai Bushiroad Kinokuniya ? USA, Anime Online Factory Inc Animation Division Company Entertainment Filmworks USA Inc Bookstores 40' 10' Pony Canyon 10' 10' 10' 10' 40' 10' Aniplex 40' 10' Crunchyroll 10' 10' 10' AcFun 40' 10' 40' 10' Entertainment 10' Kotobukiya Int'l 40' 40' 40' Consortium 40' 40' 40' 40' 40' Japan America 4401 30' Venue Info 40' 40' Building Name Los Angeles Convention Center 600 800 1100 1400 1600 1800 2000 2300 2600 3000 3200 3400 3700 3900 4200 Hall South Hall
12'-2" FHC FHC FHC 15' FHC FHC FHCFHC Floor Floor FHC 1201 S Figueroa St Address Los Angeles CA 90015
W W Drawing Information J:\_SES Floorplans\_01_SES SHOW File Path FLOORPLANS\2017\07_July T File Name 07_ANIME Expo_C186380717.dwg M T M Drawn By Lierin Gorsky
PE Last Saved 3/15/2017 3:07 PM
Saved By Aiacuaniello
T T T Tab Floorplan_4 Paper Size ANSI expand B (17.00 x 11.00 Inches)
10'
T Exhibitor Reg Exhibit Hall ⊜ ⊜ Scale NTS
CATEGORYPARTNUMBERTYPEI_COLORFUNCTIONMETAL_ACCSR_S CATEGORYPARTNUMBERTYPEI_COLORFUNCTIONMETAL_ACCSR_S CATEGORYPARTNUMBERTYPEI_COLORFUNCTIONMETAL_ACCSNOTE_OTHERR_S CATEGORYPARTNUMBERTYPEI_COLORFUNCTIONMETAL_ACCSNOTE_OTHERR_S
ARTTYPENOTE_OTHERR_SLABORCATEGORYPARTNUMBERSIDEA_DF1SIDEB_DF2 PARTNUMBERSIDEA_DF1SIDEB_DF2ARTTYPENOTE_OTHERR_SLABORCATEGORYTYPEI_COLORFUNCTIONMETAL_ACCSNOTE_OTHER
CATEGORYPARTNUMBERTYPEI_COLORFUNCTIONMETAL_ACCSR_SSIDEA_DF1SIDEB_DF2ARTTYPENOTE_OTHERR_SLABORNOTE_OTHER CATEGORYPARTNUMBERTYPEI_COLORFUNCTIONMETAL_ACCSR_SNOTE_OTHERSIDEA_DF1SIDEB_DF2ARTTYPENOTE_OTHERR_SLABOR CATEGORY Standard Booth
CATEGORYPARTNUMBERTYPEI_COLORFUNCTIONMETAL_ACCSR_S CATEGORYPARTNUMBERTYPEI_COLORFUNCTIONMETAL_ACCSNOTE_OTHERR_S
CATEGORYPARTNUMBERSIDEA_DF1SIDEB_DF2ARTTYPENOTE_OTHERR_SLABOR
PARTNUMBERSIDEA_DF1SIDEB_DF2ARTTYPENOTE_OTHERR_SLABOR CATEGORYPARTNUMBERTYPEI_COLORFUNCTIONMETAL_ACCSR_SR_SCATEGORYSIDEA_DF1SIDEB_DF2ARTTYPENOTE_OTHERR_SLABORNOTE_OTHER CATEGORY
CATEGORYPARTNUMBERTYPEI_COLORFUNCTIONMETAL_ACCSR_S CATEGORYPARTNUMBERTYPEI_COLORFUNCTIONMETAL_ACCSR_S CATEGORYPARTNUMBERTYPEI_COLORFUNCTIONMETAL_ACCSNOTE_OTHERR_S CATEGORYPARTNUMBERTYPEI_COLORFUNCTIONMETAL_ACCSNOTE_OTHERR_SR_SCATEGORY
PARTNUMBERSIDEA_DF1SIDEB_DF2ARTTYPENOTE_OTHERR_SLABOR CATEGORYPARTNUMBERSIDEA_DF1SIDEB_DF2ARTTYPENOTE_OTHERR_SLABORCATEGORYR_SLABORTYPEI_COLORFUNCTIONMETAL_ACCSNOTE_OTHER CATEGORYPARTNUMBERTYPEI_COLORFUNCTIONMETAL_ACCSR_SSIDEA_DF1SIDEB_DF2ARTTYPENOTE_OTHERR_SLABORCATEGORYR_SLABORNOTE_OTHERR_SCATEGORY CATEGORYPARTNUMBERTYPEI_COLORFUNCTIONMETAL_ACCSR_SSIDEA_DF1SIDEB_DF2ARTTYPENOTE_OTHERR_SLABORNOTE_OTHER CATEGORY Entrance Unit ⊜ ⊜ 1531 Carroll Drive NW
⊜ ⊜⊜ ⊜ Artist Alley Reg ⊜⊜ ⊜ Standard Booth Atlanta, GA 30318 (v) 404-720-8600 (f) 404-720-8750 T Shepard Exposition Services has made every effort to ensure the accuracy of all information contained on this floor plan. However, no warranties, either expressed or implied, are made with respect to this floor 3/16/2017 4:12 PM LIERIN GORSKY SUBJECT TO plan. If the location of building columns, utilities or other architectural components of the facility is a sole responsibility of the exhibitor/show management to physically inspect the facility to verify all dimensions and FIRE MARSHAL APPROVAL locations. SHOW INFORMATION Anime Expo Shepard Exposition Services July 1 - 4, 2017 5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118 Customer Service Phone: (702) 507-5278 Los Angeles Convention Center, Los Angeles, CA Customer Service Fax: (702) 948-0341 Event Code: C186380717 Customer Service Email: [email protected] BOOTH PACKAGE
Items provided in your booth, per exhibitor: 8' High backwall drape, 3' High sidewall drape- Black 7" x 44" Cardstock Identification Sign (1) 8' Skirted Table- Red (2) Side Chairs (1) Wastebasket
Show drape color(s): 8' high red back wall; 3' high black side rails Aisle carpet color: Cayenne, Black
EXHIBIT SHOW SCHEDULE
Targeted Move-in: Wednesday, June 28, 2017 Red: 12:00 PM - 2:00 PM Blue: 2:00 PM - 4:00 PM Thursday, June 29, 2017 8:00 AM - 5:00 PM General Exhibitor Move-in: Friday, June 30, 2017 8:00 AM - 8:00 PM
Exhibit Hours:Saturday, July 1, 2017 9:00 AM - 10:00 AM (Premier Fan Only) 10:00 AM - 6:00 PM (All Attendees) Sunday, July 2, 2017 10:00 AM - 6:00 PM Monday, July 3, 2017 10:00 AM - 6:00 PM Tuesday, July 4, 2017 10:00 AM - 3:00 PM
Exhibitor Move-out: Tuesday, July 4, 2017 3:00 PM - 8:00 PM Freight Re-route Time: Tuesday, July 4, 2017 8:00 PM
IMPORTANT DEADLINES
Exhibitor appointed contractor notification deadline: Thursday, June 1, 2017
Discount price deadline for standard Shepard orders: Thursday, June 1, 2017
Discount price deadline for custom Shepard rentals: Thursday, June 1, 2017
First day for warehouse deliveries without a surcharge: Thursday, June 1, 2017
Last day for warehouse deliveries without a surcharge: Thursday, June 22, 2017
Last day for warehouse deliveries: Tuesday, June 27, 2017 Date indicated is last day freight can arrive to advanced warehouse with guarantee of delivery to booth for exhibitor move-in.
First day freight can arrive at show facility: Thursday, June 29, 2017 at 8:00 AM
SHIPPING ADDRESSES
Advance Shipments Address Direct Shipments Address [Exhibiting Co. Name & Booth Number] c/o Shepard Exposition Services Anime Expo [Exhibiting Co. Name & Booth Number] c/o Shepard Exposition Services Anime Expo 2315 E. Locust Ct. Los Angeles Convention Center Ontario, CA 91761 1201 S Figueroa St Los Angeles, CA 90015 ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM. PLEASE DO NOT SEND UTILITY AND/OR ANCILLARY FORMS TO SHEPARD. ONLINE ORDERING INSTRUCTIONS Anime Expo Shepard Exposition Services July 1 - 4, 2017 5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118 Customer Service Phone: (702) 507-5278 Los Angeles Convention Center, Los Angeles, CA Customer Service Fax: (702) 948-0341 Event Code: C186380717 Customer Service Email: [email protected] ***ATTENTION EXHIBITORS*** ORDER NOW! Follow these simple steps to order Shepard Services Online: 1. GO TO: www.shepardes.com/intro.asp 2. Click on Anime Expo 3. LOG IN from the Show Information page. 4. ENTER your email address and password then click a. NEW users : User name = Your Email Address (provided by Show Management) Password = ANIME17 b. Previous users : User name = Your Email Address Password = Your pre-existing password
5. Don't remember your password? Click the link "Forgot your password?" and follow the prompts to have your password sent to the registered email address. 6. Once logged in, you will be prompted to review your profile information. a. If your information is correct, click OR b. If your information is not correct, please click "here" as indicated on the webpage, update your profile, and submit changes. 7. Welcome to Shepard Online Ordering!
Some helpful tips: Use the or buttons to scroll through all your options.
Use the button to add an item to your cart, BEFORE proceeding to the next screen.
To NAVIGATE to a specific page, use the menu headers at the top of the page.
To VIEW your shopping CART, click on
To DELETE an item from your shopping cart, click next to the item you wish to remove. QUESTIONS? Do not hesitate to contact us for assistance! Shepard Customer Service (702) 507-5278 [email protected] PAYMENT AUTHORIZATION Anime Expo Shepard Exposition Services July 1 - 4, 2017 5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118 Customer Service Phone: (702) 507-5278 Los Angeles Convention Center, Los Angeles, CA Customer Service Fax: (702) 948-0341 Event Code: C186380717 Customer Service Email: [email protected] Discount Deadline: June 1, 2017 Please complete the information requested below and return this form with your orders. You may choose to pay by credit card, check payable to Shepard Exposition Services, or bank wire transfer. However, we require your credit card authorization to be on file before we process your order(s) for service. We will use this authorization to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for shipments received on your company's behalf and any unpaid balance due for Shepard services. Credits for services will be issued at show site only.
WIRE TRANSFER In order to accurately process the transfer of funds from your account, please complete the following information and fax it along with a copy of the wire receipt to the fax number printed on the header of this page. A $50 service charge will be added for processing checks drawn on foreign banks. A $25 service charge will be added for processing U.S. wire transfers. $50 service charge for international wire transfers.
The following information must be included on the bank copy of the wire transfer confirmation:
Name of show that you are attending - Anime Expo Exhibiting company name Booth number
Account Name: Shepard Exposition Services, Inc. Bank Name: PNC Bank N.A., Pittsburgh, PA 15219 USA Routing Number:041000124 Account Number: 42-6061-9772 SWIFT CODE (US): PNCCUS33SWIFT CODE (INTL): PNCCUS33 If payment is not received by the date shown above, I hereby agree to have the balance owed to Shepard Exposition Services, Inc. charged to the credit card indicated in the next section. ** Please be sure to include the show name or show code and your booth # as well as the wire fee if you are sending a wire transfer, ACH payment, or check. EXHIBITING COMPANY INFORMATION
Please fill out the following information:
COMPANY NAME: BOOTH #
COMPANY ADDRESS: PHONE:
CITY, ST, ZIP: FAX:
CONTACT NAME: EMAIL:
CREDIT CARD INFORMATION
Type of Card: Pay by Check* Pay by Wire*
Credit Card #: Expiration Date: Month Year
Billing Address: Security Code: City, ST, Zip:
Name on Card:
Authorized Signature: *Please note: You may choose to pay by Check or Wire Transfer, though a credit card is required on file to process all orders. ** Are you tax exempt for the state this event occurs in? Yes No If you are tax exempt, you must provide a tax exemption certificate for the state in which the show is being held. Please submit tax exemption certificate to: [email protected] SHEPARD TERMS & CONDITIONS
Anime Expo
PAYMENT POLICY Show Site Orders: Services ordered at show site will require full payment at the time the order is placed. Purchase orders may not be used in lieu of payment. Regular prices will apply to all show site orders. Floor orders are limited to availability. Third Party Orders: If you contract your work to a display or exhibit house and require services from Shepard, the payment policy stated above applies. Please pass this information on to them. A Third Party Payment form must be completed and submitted three weeks prior to show opening. Invoices: Prior to close of show, an invoice will be prepared and delivered to your booth for your review. Credits will be issued at show site only. If you have any questions or want to pay your invoice by check or cash, please see our customer service representatives at the service desk on site. Charges: All charges, regardless of amount, must be paid in full by cash, check, or credit card. If credit card method is used, please ensure that the card limits are high enough to cover your expected charges. Past Due Accounts: The buyer understands that there will be a 1 1/2% monthly (18% per year) finance charge on past due accounts and agrees to pay all costs incurred by Shepard Exposition Services while endeavoring to collect this account. Outbound Services: All outbound services will be processed on your credit card. A copy of the receipt and invoice will be mailed within 10 days of the close of the show. International Customers: International customers must pay for all services in U.S. funds. A $50 service charge will be added for processing checks or wire transfers drawn on foreign banks. U.S. Wire Transfers: A $25 service charge will be added for processing U.S. wire transfers. Please complete the wire transfer portion of the Payment Authorization form. The credit card portion of the form must still be completed before your order will be processed. Tax Exempt Status: If you are tax exempt in the state where the show is held, a copy of the certificate must accompany your order. Rental Responsibility: All materials are on a rental basis and shall remain the property of Shepard. The customer shall be held financially responsible for any damage to Shepard equipment used by the customer. Price Quotes: Prices quoted are for the duration of the show and include installation, rental, and removal except where indicated. Default Colors: If skirting and carpet colors are not selected, show colors will prevail. Exchanges and Cancellations: Onsite exchanges and cancellations in orders will be assessed a 100% pick-up fee.
DEFINITIONS AND SHEPARD RESPONSIBILITIES The name "Shepard" shall be construed within the meaning of this contract as Shepard Exposition Services, Inc. and its employees, officers, agents, and assigns including any subcontractors Shepard may appoint. The term "exhibitor" refers to any party who contracts for services with Shepard. Shepard shall be responsible only for those services which it directly provides, and hereby agrees to execute its contracted duties in good faith. Shepard assumes no responsibility for any person, parties, or other contracting firms not under Shepard's direct supervision and control. Shepard shall not be responsible for loss, delay, or damage due to strikes, lockouts, work stoppages, natural elements, vandalism, acts of God, civil disturbances, power failures, acts of terrorism or war, or any other causes beyond Shepard's reasonable control; or for ordinary wear and tear in the handling of materials. Due to the security and liability requirements, Shepard personnel will unload all vendor materials from the loading docks to the booths.
INDEMNIFICATION The exhibitor agrees to indemnify, forever hold harmless, and defend Shepard and its employees, officers and agents from and against any and all claims, causes of action, fines, penalties, damages, liabilities, judgments, and expenses on account of personal injury or death, damage to or loss of property or profits arising out of, or contributed to by any of the following: (1) exhibitor's negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor's employees, agents, representative, invitees, and/or exhibitor appointed contractor (EAC); (2) exhibitor's negligence, willful misconduct, or deliberate act, or such actions of exhibitor's employees, agents, invitees, representatives, or EACs at the show to which this contract relates, including but not limited to the misuse, improper use, unauthorized alteration, or negligent handling of Shepard equipment; or (3) exhibitor's violation of Federal, State, or Local ordinance; or violation of show regulations and/or rules as published by the Facility and/or Show Management. CLAIM(S) FOR LOSS AND PAYMENT FOR SERVICES Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when the alleged loss or damage occurred prior to that time, and in all cases within 30 days of the conclusion of the show. For claim reporting purposes, the "conclusion" of the show shall be construed as the end of the day on which exhibitor must vacate the show site. All claims reported after the 30-day period will be rejected. In no event shall a suit or action be brought against Shepard more than one year after the date the loss or damage occurred. Payment for services may not be withheld. In the event of any dispute between Shepard and the exhibitor relative to any loss or damage claim, the exhibitor shall not be entitled to and shall not withhold payment for Shepard services as an offset against the amount of the alleged loss or damage. Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit.
SHEPARD'S LIMITS OF LIABILITY If found liable for any loss or damage, Shepard's sole and maximum liability for loss or damage to exhibitor's materials will be limited to the repair or replacement with like kind and quantity, subject to a dollar amount not to exceed $5.00 (five dollars) per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing. Shepard shall in no event be liable for collateral, exemplary, indirect costs or damages, or loss of sales resulting from, or related to, a claim for loss of or damage to material. INBOUND AND OUTBOUND SHIPMENTS Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the booth and the arrival of the exhibitor or his representative. During such time, the materials will be left unattended. Shepard is not, and cannot be, responsible for loss, damage, theft, or disappearances of exhibitor’s materials after same have been delivered to the exhibitor’s booth. Similarly, there may be a lapse of time between the completion of packing and the actual pick up of exhibitor’s materials from the booth for loading onto a carrier. During such time, the materials will be left unattended. Shepard shall not be responsible for loss, damage, theft, or disappearance of exhibitor’s materials before same have been picked up for loading after the show. All materials will be checked at the booth at the time of loading using document(s) submitted by the exhibitor and notations of exceptions to conditions of materials or piece counts will be made on said document. Shepard assumes no responsibility for loss, damage, theft, or disappearance of exhibitor’s materials after same have been delivered to exhibitor’s appointed carrier or agent for transportation after the show. Shepard loads materials onto the carrier’s truck under the supervision of the carrier driver who checks and signs for the materials. Shepard assumes no liability for any materials after the carrier assumes custody of materials. If exhibitor’s designated carrier fails to show by the move out deadline after a show, Shepard shall have the authority to route exhibitor’s shipment via an alternate carrier, or return shipment to a local warehouse for disposition at exhibitor’s expense. PACKAGING, CRATES, AND EMPTY CONTAINERS Shepard shall not be responsible for surface damage to loose or uncrated materials, pad-wrapped, or shrink-wrapped materials. Shepard shall not be responsible for concealed damage, damage to carpets in bags or poly, or damage to materials improperly packed. Shepard shall not be responsible for crates and packaging unsuitable for handling, partially assembled, or having prior damage. Affixing “Empty” storage labels to containers is the sole responsibility of the exhibitor or his representative. All previous labels should be removed. Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in containers labeled “empty.” Anime Expo Los Angeles Convention Center, Los Angeles, CA July 1 - 4, 2017
EVENT CODE DISCOUNT DEADLINE (404) 720-8652 (404) 720-8757 [email protected] C186380717 June 1, 2017
WANT TO ATTRACT MORE ATTENDEES TO YOUR BOOTH? CHECK OUT THESE BOOTH UPGRADE IDEAS
BOCA‐A
BOCA‐B
Code FABEX Signature Backwall 1 Code FABEX Signature Package 2 ** QTY Item Description Standard QTY Item Description Standard 66530 10' Freestanding back wall 2336.80 66534 10' Backwall Package 2317.50
66531 10' Backlit Freestanding wall 2797.15 66536 20' Backwall Package 4017.00
66532 20' Freestanding back wall 3611.45
66533 20' Backlit Freestanding wall 4071.75
30GRHC 30GRHC
HBN75 HBN75
FABEX Signature Package 3 ** FABEX Signature Package 4 ** Code Code QTY Item Description Standard QTY Item Description Standard 66538 10' Backwall Package 3399.00 66542 10' Backwall with header 2835.75 66540 20' Backwall Package 5129.40 66544 20' Backwall with header 4480.50 Here are the top 10 items sold for AX:
66282 66282 66282
50020 50021 50024 50236 50242 LC1 - 1 meter wide 3' 6" W x 1' 9" D x 3' 6" H
50043
66283 66283 66283 LC2 - 1.5 meters wide 50175 50092 50093 50050 5' W x 1' 9" D x 3' 6" H
Code Qty. Item Discount Regular Amount Choose drape color (place color code next to order): Code Qty. Item Discount Regular Amou 50020 Side Chair 89.50 116.35 Red (01) Gold (04) Burgundy (07) 66282 LC1 864.05 1123.25 50021 Arm Chair 122.00 158.60 Green (02) Blue (05) Grey (10) Please choose color: □□ Black (06) White (03) □ Silver (15) 50024 Stool w/back 148.70 193.30 White (03) Black (06) Teal (13) 66283 LC2 1048.55 1363.10 Code Qty. Item Discount Regular Amount Code Qty. Color Size Discount Regular Amount Code Qty. Size Discount Regular Amou 50175 Bag Rack 242.15 314.80 50042 4'L X 30"H 137.75 179.10 50236 2'x8' w/legs, each 218.20 283.65 50092 Coat Rack 85.95 111.75 50046 6'L X 30"H 169.30 220.10 50242 7-Ball Waterfall 15.00 19.50 50093 Garment Rack 242.15 314.80 50050 8'L X 30"H 214.65 279.05 50043 4'L X 42"H 167.45 217.70 50047 6'L x 42"H 214.45 278.80 50051 8'L x 42"H 252.20 327.85 50052 4th Side 30" 83.75 108.90 50171 4th Side 42" 83.75 108.90 Tables are skirted 3-sided, must order 4th side for all sides to be draped on 6' and 8' tables. Please make sure you place your orders before the discount deadline dates: Discount price deadline for standard Shepard orders: Friday, June 1, 2017 Total FABEX Signature Packages: $ Discount price deadline for custom Shepard rentals: Thursday, June 1, 2017 8.750% Tax*: $ Amount Due: $ Authorized Signature: Please complete the following. Company Name: ______Contact Name: ______Booth Number: ______Phone Number: ______Payment authorization must be completed and returned with order. No refunds or cancellations once order has been placed. *All tax rates are subject to change. ISLAND BOOTH RENTALS Anime Expo Shepard Exposition Services July 1 - 4, 2017 1531 Carroll Drive, NW Atlanta, GA 30318 Exhibit Solutions Sales Phone: 404-720-8652 Los Angeles Convention Center, Los Angeles, CA Exhibit Solutions Sales Fax: 404-720-8757 Event Code: C186380717 Exhibit Solutions Email: [email protected] Discount Deadline: June 1, 2017 EXHIBIT SOLUTIONS ISLAND BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth!! *Custom Design for Rentals *Onsite Logistics Management *Freight Management *Graphic Development/Printing *Installation/Dismantle *Custom Furniture Rental Please visit us online for additional options and information: http://www.shepardes.com/shep-gallery.html The Monroe Qty. Description Discount Regular
20' x 20' 8946.70 11630.70
Subtotal (66494)
The Jefferson Qty. Description Discount Regular
20' x 20' 13317.65 17312.95
Subtotal (66498)
The Washington Qty. Description Discount Regular
20' x 20' 12839.50 16691.35
Subtotal (66368)
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Above pricing presumes Shepard installation. If union rules require electrical labor for light installation, additional charges will apply. Please contact the Exhibit Solutions Department with any questions at 404-720-8652. **Please Note** Carpet is not included, to order please refer to the Carpet & Cleaning form.
Please fax completed form to Exhibit Solutions Department at 404-720-8757. Please complete the following: Company Name: Booth #: Subtotal $ Contact Name: Phone #: 8.750% Tax*: $ Authorized Signature: Amount Due: $ Signature also indicates you read and accept the Payment Policy and Terms and Conditions. Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order. There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing. * All tax rates are subject to change. ISLAND BOOTH RENTALS Anime Expo Shepard Exposition Services July 1 - 4, 2017 1531 Carroll Drive, NW Atlanta, GA 30318 Exhibit Solutions Sales Phone: 404-720-8652 Los Angeles Convention Center, Los Angeles, CA Exhibit Solutions Sales Fax: 404-720-8757 Event Code: C186380717 Exhibit Solutions Email: [email protected] Discount Deadline: June 1, 2017 EXHIBIT SOLUTIONS ISLAND BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth!! *Custom Design for Rentals *Onsite Logistics Management *Freight Management *Graphic Development/Printing *Installation/Dismantle *Custom Furniture Rental Please visit us online for additional options and information: http://www.shepardes.com/shep-gallery.html The Adams Qty. Description Discount Regular
20' x 20' 12976.15 16869.00
Subtotal (66497)
The Tyler Qty. Description Discount Regular
20' x 20' 9554.55 12420.90
Subtotal (66495)
The Garfield Qty. Description Discount Regular
20' x 20' 9356.45 12163.40
Subtotal (66496)
The Cleveland Qty. Description Discount Regular
20' x 20' 13932.30 18112.00
Subtotal (66499)
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Above pricing presumes Shepard installation. If union rules require electrical labor for light installation, additional charges will apply. Please contact the Exhibit Solutions Department with any questions at 404-720-8652. **Please Note** Carpet is not included, to order please refer to the Carpet & Cleaning form.
Please fax completed form to Exhibit Solutions Department at 404-720-8757. Please complete the following: Company Name: Booth #: Subtotal $ Contact Name: Phone #: 8.750% Tax*: $ Authorized Signature: Amount Due: $ Signature also indicates you read and accept the Payment Policy and Terms and Conditions. Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order. There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing. * All tax rates are subject to change. INLINE BOOTH RENTALS Anime Expo Shepard Exposition Services July 1 - 4, 2017 1531 Carroll Drive, NW Atlanta, GA 30318 Exhibit Solutions Sales Phone: 404-720-8652 Los Angeles Convention Center, Los Angeles, CA Exhibit Solutions Sales Fax: 404-720-8757 Event Code: C186380717 Exhibit Solutions Email: [email protected] Discount Deadline: June 1, 2017 EXHIBIT SOLUTIONS INLINE BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth!! *Custom Design for Rentals *Onsite Logistics Management *Freight Management *Graphic Development/Printing *Installation/Dismantle *Custom Furniture Rental
Please visit us online for additional options and information: http://www.shepardes.com/shep-gallery.html The Eddie The Jonathon The Pierce
Qty. Description Discount RegularQty.Description Discount Regular Qty. Description Discount Regular 10' x 10' 3514.50 4568.85 10' x 10' 2451.80 3187.35 10' x 10' 3041.20 3953.55 10' x 20' 5723.15 7440.10 10' x 20' 4291.70 5579.20 10' x 20' 5774.45 7506.80 Subtotal Subtotal Subtotal (66470, 66471) (66474, 66475) (66477, 66478) The Madison The Grant The Harrison
Qty.Description Discount Regular Qty.Description Discount Regular Qty. Description Discount Regular 10' x 10' 3688.00 4794.40 10' x 10' 3892.80 5060.65 10' x 10' 3578.70 4652.30 10' x 20' 4370.95 5682.25 10' x 20' 5395.30 7013.90 10' x 20' 5258.75 6836.40 Subtotal Subtotal Subtotal (66484, 66485) (66486, 66487) (66492, 66493) All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown (not all booths have graphic panels). Prices quoted are for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Above pricing presumes Shepard installation. If union rules require electrical labor for light installation, additional charges will apply. Please contact the Exhibit Solutions Department with any questions you may have at 404-720-8652. **Please Note** Carpet is not included. To order please refer to the Carpet & Cleaning form. Please fax completed form to Exhibit Solutions Department at 404-720-8757. Please complete the following: Company Name: Booth #: Subtotal $ Contact Name: Phone #: 8.750% Tax*: $ Authorized Signature: Amount Due: $ Signature also indicates you read and accept the Payment Policy and Terms and Conditions. Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order. There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing. * All tax rates are subject to change. INLINE BOOTH RENTALS Anime Expo Shepard Exposition Services July 1 - 4, 2017 1531 Carroll Drive, NW Atlanta, GA 30318 Exhibit Solutions Sales Phone: 404-720-8652 Los Angeles Convention Center, Los Angeles, CA Exhibit Solutions Sales Fax: 404-720-8757 Event Code: C186380717 Exhibit Solutions Email: [email protected] Discount Deadline: June 1, 2017 EXHIBIT SOLUTIONS INLINE BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth!! *Custom Design for Rentals *Onsite Logistics Management *Freight Management *Graphic Development/Printing *Installation/Dismantle *Custom Furniture Rental
Please visit us online for additional options and information: http://www.shepardes.com/shep-gallery.html The Jackson The Lincoln The Roosevelt
Qty. Description Discount Regular Qty. Description Discount Regular Qty. Description Discount Regular 10' x 10' 3817.70 4963.00 10' x 10' 3619.70 4705.60 10' x 10' 3790.40 4927.50 10' x 20' 5770.95 7502.25 10' x 20' 4985.55 6481.20 10' x 20' 6010.00 7813.00 Subtotal Subtotal Subtotal (66490, 66491) (66482, 66483) (66488, 66489)
The Lucy The Dale
Qty. Description Discount Regular Qty. Description Discount Regular 10' x 10' 2253.75 2929.90 10' x 10' 3933.80 5113.95 Subtotal Subtotal (66473) (66481)
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown (not all booths have graphic panels). Prices quoted are for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply.Above pricing presumes Shepard installation. If union rules require electrical labor for light installation, additional charges will apply. Please contact the Exhibit Solutions Department with any questions you may have at 404-720-8652. **Please Note** Carpet is not included, to order please refer to the Carpet & Cleaning form. Please fax completed form to Exhibit Solutions Department at 404-720-8757.
Please complete the following: Company Name: Booth #: Subtotal $ Contact Name: Phone #: 8.750% Tax*: $ Authorized Signature: Amount Due: $ Signature also indicates you read and accept the Payment Policy and Terms and Conditions. Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order. There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing. * All tax rates are subject to change. EXHIBIT RENTAL ACCESSORIES Anime Expo Shepard Exposition Services July 1 - 4, 2017 1531 Carroll Drive, NW Atlanta, GA 30318 Exhibit Solutions Sales Phone: 404-720-8652 Los Angeles Convention Center, Los Angeles, CA Exhibit Solutions Sales Fax: 404-720-8757 Event Code: C186380717 Exhibit Solutions Email: [email protected] Discount Deadline: June 1, 2017 SHOWCASES AND LOCKING CABINETS
Quarterview Showcase Square Showcase LC3 4' 6" W X 1' 9" D x 3' 3" H 1' 9" W x 1'' 9" D x 7' H 3' 9" W x 2' 3" D x 3' 6" H
Showcases Code Qty. Description Discount Regular Amount 66270 Quarterview 1165.75 1515.50 Please choose metal color: □ Black (06) □ White (03) □ Silver (15) 66272 Square 1258.20 1635.65 LC1 - 1 meter wide
Please choose metal color: □ Black (06) □ White (03) □ Silver (15) 3' 6" W x 1' 9" D x 3' 6" H
Locking Cabinets Code Qty. Description Discount Regular Amount 66282 LC1 864.05 1123.25 Please choose metal color: □ Black (06) □ White (03) □ Silver (15) 66283 LC2 1048.55 1363.10 LC2 - 1.5 meters wide Please choose metal color: □ Black (06) □ White (03) □ Silver (15) 5' W x 1' 9" D x 3' 6" H 66284 LC3 637.40 828.60 Please choose panel color: □ Black (06) □ White (03) RECEPTION COUNTERS AND COMPUTER STANDS
RC1 RC2 RC3* 7' 9" W x 3' 5" D x 3' 9" H 4' 9"W x 2' 3"D x 3' 3"H 5' 3"W x 3' 3"D x 3' 6"H
Reception Counters and Computer Stands Code Qty Description Discount Regular Amount 66274 RC1 2404.50 3125.85
Please choose metal color: □ Chrome (CH) □ Wood (W) 66275 RC2 888.55 1155.10 CS1* CS2* Please choose metal color: □ Black (06) □ White (03) □ Silver (15) CS1 - 3' W x 1' 9" D x 6' 3" H 66276 RC3* 1927.50 2505.75 CS2 - 2' 3" W x 1' 6" D x 6' 3" H 66285 CS1* 1120.95 1457.25 66286 CS2* 653.30 849.30 *Item includes graphics. A Shepard Representative will contact you with art requirements.
PRODUCT DISPLAY AND TRAFFIC BUILDERS
Product Display Code Qty Description Discount Regular Amount 66277 Gondola 605.45 787.10
Please choose metal color: □ Black (06) □ White (03) □ Silver (15) Gondola 66278 GL1* 598.55 778.10 3' 6" W x 1' 9" D x 5' H 66279 GL2* 1031.75 1341.30
*Item includes graphics. A Shepard Representative will contact you with art requirements. Phone Charging Station Code Qty Description Discount Regular Amount 66430 Phone Station* 1980.55 2574.70 GL1* GL2* GL1 - 5' 4" W x 1' 3" D x 8' H GL2 - 4' 3" W x 1' 3" D x 7' H Please note that electrical services must be ordered Please fax completed form to the Exhibit Solutions Department at 404-720-8757. separately .You may find the forms in the Utilities section of the service manual. Please complete the following: Company Name: Booth #: Subtotal $ Contact Name: Phone #: 8.750% Tax*: $ Authorized Signature: Amount Due: $ Signature also indicates you read and accept the Payment Policy and Terms and Conditions. Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order. There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing. * All tax rates are subject to change. THIRD PARTY PAYMENT AUTHORIZATION Anime Expo Shepard Exposition Services July 1 - 4, 2017 5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118 Customer Service Phone: (702) 507-5278 Los Angeles Convention Center, Los Angeles, CA Customer Service Fax: (702) 948-0341 Event Code: C186380717 Customer Service Email: [email protected] Discount Deadline: June 1, 2017
The following information must be completed and the form returned to Shepard by the deadline date. Both parties MUST sign this form indicating acceptance; otherwise, request will be denied. When a third party is handling your display and/or paying for any services on your behalf, we will agree to this third party arrangement if the following payment is agreed upon and all signatures are properly completed. By signing this form, both parties agree and understand that the exhibiting firm is responsible for all charges. In the event that the named third party does not make payment by show close, Shepard will be paid by the exhibiting firm on demand at show site. The show site invoice may or may not include any outbound services, such as additional material handling, rigging, and/or shipping charges. SERVICES TO BE COVERED BY THIRD PARTY All services Rental Furniture Exhibit Display Rentals Overhead Rigging/Labor Carpet Cleaning Installation/Dismantling Labor Logistics/Transportation Other (please specify): Material Handling *Please complete the Material Handling Authorization Form Notes:
THIRD PARTY INFORMATION
COMPANY NAME: CONTACT NAME:
COMPANY ADDRESS: PHONE:
CITY, ST, ZIP: FAX:
AUTHORIZED SIGNATURE: EMAIL: EXHIBITING COMPANY INFORMATION
COMPANY NAME: BOOTH #
COMPANY ADDRESS: PHONE:
CITY, ST, ZIP: FAX:
CONTACT NAME: EMAIL:
AUTHORIZED SIGNATURE: THIRD PARTY CREDIT CARD INFORMATION
Type of Card:
Credit Card #: Expiration Date: Month Year Billing Address: Security Code: City, ST, Zip:
Name on Card:
Authorized Signature:
** Are you tax exempt for the state this event occurs in? Yes No If you are tax exempt, you must provide a tax exemption certificate for the state in which the show is being held. Please submit tax exemption certificate to: [email protected] EXHIBITOR APPOINTED CONTRACTOR
Anime Expo Shepard Exposition Services July 1 - 4, 2017 5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118 Customer Service Phone: (702) 507-5278 Los Angeles Convention Center, Los Angeles, CA Customer Service Fax: (702) 948-0341 Event Code: C186380717 Customer Service Email: [email protected] Deadline Date: June 1, 2017 Please read the following information entirely prior to signing form and returning to Shepard. Complete this form for each non-official contractor used. Only the official show contractor or the facility may provide building services, utilities, rigging, material handling, cleaning, and furniture rental. As the official show contractor, Shepard will provide all standard trade show services, including installation/dismantling labor, but exhibitors may appoint a non-official contractor to provide installation/dismantling labor provided all the following conditions are met: ~ EXHIBITOR must inform Shepard Exposition Services that they have contracted with a non-official contractor by completing this form and returning it by deadline date. If form is not submitted by deadline date, the Exhibitor Appointed Contractor will not be allowed to perform work in the hall except to supervise the official contractor provided labor.
~ The CONTRACTOR hired by the exhibitor must, by the deadline date, provide Shepard with a current Certificate of Insurance with minimum limits of $500,000 property damage per occurrence, $1,000,000 personal injury per occurrence, workers compensation aggregate coverage of $1,000,000 per occurrence, and naming Shepard Exposition Services as the certificate holder for the time period of the event, including move-in and move-out days. Listing Shepard Exposition Services as an additionally insured only will not be accepted, and may prevent EAC from working on the premises. If EAC does not have minimum coverage and proper documentation, they will be subject to employing Shepard Exposition Services for labor services.
~ The CONTRACTOR must abide by the rules and regulations of the show and all pertinent union regulations.
~ CONTRACTOR employees must wear approved identification badges at all times while in the work area. Badge will be issued at show site to authorized contractor representatives when all requirements have been met. ~ If the non-official contractor is empowered to incur expense on behalf of the exhibitor, a Third Party Payment Authorization form must be completed and returned to Shepard. The exhibitor agrees that he is ultimately responsible for the cost of all services provided in connection to the exhibitor's booth. ~ The non-official contractor agrees to have evidence, in the booth, that it has a valid authorization from the Exhibitor for services. ~ The non-official contractor must confine its operations to the exhibit area of its clients. No service desks, storage areas or other work facilities will be located anywhere in the facility. Show aisles and public areas are not part of the Exhibitor's booth space. ~ The non-official contractor may not solicit business on the exhibit floor. ~ The non-official contractor must have all business licenses, work permits and insurance required by State and City governments and Facility Management before beginning work, and shall provide Show Management with evidence of compliance. ~ If required, the non-official contractor must be able to provide evidence that it has current and applicable labor contracts and must comply with all labor agreements and jurisdictions. The non-official contractor must not jeopardize the production of the event by any act or practice that would lead to work stoppages, strikes or labor disputes.
~ Non-official contractor employees must wear approved identification badges at all times while in the work area. Badges will be issued at show site, to authorized representatives, when all requirements have been met.
The following information must be completed and the form returned to Shepard by the deadline date.
Name of Non-Official Contractor:
Services to be performed:
Contact Name: Email:
Contact Phone: Fax:
Contact Address:
Exhibitor's Signature: Date:
Exhibiting Company Name: Booth # Anime Expo Los Angeles Convention Center, Los Angeles, CA July 1 - 4, 2017
EVENT CODE DISCOUNT DEADLINE (702) 507-5278 (702) 948-0341 [email protected] C186380717 June 1, 2017
Natural Feel Signature Series Business Stool Furniture Natural Feel Business Table 30"
Natural Feel Business Table 40"
Natural Feel Business Chair
6 Foot Fabric Table Cover w/ Table Lighting & Accessories
Available Colors:
Natural Feel Furniture Natural Feel Accessories Qty. Item Discount Regular Amount Qty. Item Discount Regular Amount 50704 Natural Feel Business Chair 152.50 198.25 50709 Natural Feel Floor Lamp 165.75 215.50 50705 Natural Feel Business Stool 185.70 241.40 50710 Natural Feel Table Lamp 119.40 155.20 50706 Natural Feel Business Table 30" 311.65 405.15 50708 Natural Feel Waste Receptacle 72.95 94.85 50707 Natural Feel Business Table 40" 324.90 422.35
Fabric Table Covers (50700) Qty. Item Discount Amount White - Fabric Table Cover w/ Table 258.65 Red - Fabric Table Cover w/Table 258.65 Blue - Fabric Table Cover w/Table 258.65 Black - Fabric Table Cover w/Table 258.65
All Signature Series Furnishings must be ordered 30 days before move-in for availability.
Please complete the following. Total Signature Furnishings: $ 8.750% Tax*: $ Company Name: ______Amount Due: $ Contact Name: ______Booth Number: ______Phone Number: ______Authorized Signature:
Must order by discount deadline to receive discounted pricing. Payment authorization must be completed and returned with order. *All tax rates are subject to change. Anime Expo Los Angeles Convention Center, Los Angeles, CA July 1 - 4, 2017
EVENT CODE DISCOUNT DEADLINE (702) 507-5278 (702) 948-0341 [email protected] C186380717 June 1, 2017
Elevated Signature Series Flooring
Premium Plush Carpet 50 oz.
Light Maple Rustic Cherry Blackwood Ivory Barnwood Checkerboard
Premium Vinyl Floor Covering
Use the below formula to calculate the square footage (sq. ft.) X=sq. ft. length width
Premium Plush Carpet (46004) Premium Vinyl Floor (46005) Sq. Ft. Item Per Sq. Ft Amount Amount Sq. Ft. Item Per Sq. Ft Amount (03) White 10.05 (83) Light Maple 13.00 (06) Black 10.05 (84) Rustic Cherry 13.00 (74) Crimson 10.05 (80) Blackwood 13.00 (35) Dark Grey 10.05 (31) Ivory 13.00 (91) Electric Blue 10.05 (85) Barnwood 13.00 (34) Silver Dollar 10.05 (82) Checkerboard 13.00 (33) Sand 10.05 (22) Navy 10.05 Elevated Hardwood Floor *Acutal colors may vary* Elevated Hardwood Floor Amount Sq. Ft. Item Per Sq. Ft Amount 50712 Light Oak - Elevated Hardwood Floor Call for Quote 50711 Dark Oak - Elevated Hardwood Floor Call for Quote * Please refer to the labor order form to order labor for the installation of your elevated floor
All Signature Series Flooring must be ordered 30 days before move-in for availability. Minimum 100 square feet is required per flooring order. Total Signature Flooring: $ Please complete the following. 8.750% Tax*: $ Company Name: ______Amount Due: $ Contact Name: ______Booth Number: ______Phone Number: ______Authorized Signature:
Payment authorization must be completed and returned with order. No refunds or cancellations once order has been placed. *All tax rates are subject to change. Anime Expo Los Angeles Convention Center, Los Angeles, CA July 1 - 4, 2017
EVENT CODE DISCOUNT DEADLINE (702) 507-5278 (702) 948-0341 [email protected] C186380717 June 1, 2017
Booth Cleaning
Carpet is delivered clean, but may become dirty during setup. Booth cleaning is suggested at least once prior to show opening.
Orders based on 100 Sq Ft Minimum All cancellations must be received 48 hours prior to show opening
As the General Service Contractor, Shepard has the exclusive cleaning contract for this show and other service contractors will not be permitted to provide this service on the show floor.
Booth Vacuuming Mopping/Shampooing
Vacuum Once Mopping Sq Ft Item Discount Amount Sq Ft Item Discount Amount 47050 0-399 sq ft 0.50 0.65 47042 Once Before Initial Opening per sq ft 0.65 0.85 47051 400-900 sq ft 0.45 0.60 47022 Daily per sq. ft. 2.15 2.80 47052 900+ sq ft 0.40 0.50
Shampooing Vacuum Once with One Touch Up Sq Ft Item Discount Amount Sq Ft Item Discount Amount 47003 Once Before Initial Opening per sq ft 0.65 0.85 47045 0-399 sq ft 0.60 0.80 47046 400-900 sq ft 0.55 0.70 47047 900+ sq ft 0.50 0.65 *Touch Up Service Date:
Daily Vacuum Display Wipe Down Sq Ft Item Discount Amount 47055 0-399 sq ft 2.00 2.60 47056 400-900 sq ft 1.80 2.35 47057 900+ sq ft 1.65 2.15 Display Wipe Down *2 hr minimum per day Hours Item ST OT 47043 Once Before Initial Opening 129.75 194.63 Hrs per day Item ST OT 47044 Daily service 129.75 194.63 Date Start Time Date Start Time Porter Service Date Start Time Date Start Time
Booth Porter Services Sq Ft Item Discount Amount 47030 Porter Service Once 0.50 0.65 47031 Daily Porter Service 2.00 2.60
Porter Service includes emptying wastebaskets within the booth every two hours during the show.
Please note: booth cleaning and porter service are non-taxable for this show.
Yes, I have read and accept the terms and conditions as outlined in the Exhibitor Service Manual.
Yes, I have completed and included the payment Authorization Form.
Total Cleaning: $ Please complete the following. N/A Tax*: $ Company Name: ______Amount Due: $ Contact Name: ______Booth Number: ______Phone Number: ______Authorized Signature:
Payment authorization must be completed and returned with order. No refunds or cancellations once order has been placed. *All tax rates are subject to change. BOOTH CARPETING Anime Expo Shepard Exposition Services July 1 - 4, 2017 5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118 Customer Service Phone: (702) 507-5278 Los Angeles Convention Center, Los Angeles, CA Customer Service Fax: (702) 948-0341 Event Code: C186380717 Customer Service Email: [email protected] Discount Deadline: June 1, 2017 Carpet lends the booth a warm, inviting atmosphere. Select the carpet that will enhance your exhibit and draw customers in. Remember to provide your guests extra comfort with the upgrade of padding. PREMIUM CARPET - 28 OZ., 100% ULTRA CUT PILE WITH ACTION BACK OR JUTE BACKING Choose Color:
Red Silver Cloud Deep Navy Charcoal Black Beige (01) (18) (22) (17) (06) (14)
PURCHASED PREMIUM CARPET Qty. Item Discount Regular Amount Qty. Item Discount Regular Amount 46001 Rental/sq ft 7.05 9.15 46002 Purchase/sq ft 17.30 22.50 46003 Rental 1000+/sq ft 6.15 8.00 Minimum 100 sq. ft. is required. No refunds on cancellations. Rental includes installation and removal of carpet and visqueen. Please note - Premium White is available for purchase only. Minimum 100 sq. ft. required.
BOOTH DIMENSIONS PADDING & VISQUEEN
What is your booth size (ft.)? Qty. Item Discount Regular Amount 50009 1/2" Padding 1.30 1.70 X=sq. ft. 50008 1" Padding 2.50 3.25 50010 Visqueen 0.40 0.50
EXPO CARPET - 13 OZ. Choose Color:
Red Blue Tuxedo Black Teal Burgundy (01) (05) (50) (06) (13) (07)
SPECIAL CUT EXPO CARPET Qty. Item Discount Regular Amount Qty. Item Discount Regular Amount 50255 10' x 10' 247.05 321.15 50580 0 - 399 sq ft* 5.65 7.35 50256 10' x 20' 461.05 599.35 50581 400 - 900 sq ft 5.15 6.70 50257 10' x 30' 687.70 894.00 50582 900+ sq ft 4.70 6.10 50258 10' x 40' 914.25 1188.55 Rental includes installation and removal of carpet and visqueen protective Variation in dye lot may occur when ordering more than one cut of carpet covering. unless ordered as Special Cut Carpet. *Minimum 100 square feet
Prices quoted above include installation and taping of front edge only. All rental carpet is delivered clean to your booth space, but during setup, carpet may become dirty. Please order cleaning service at least once before show opening.
Total Carpeting $ 8.75% Tax*: $ Amount Due: $
Company Name: Booth #: Contact Name: Phone #: Authorized Signature: Signature also indicates you read and accept the Payment Policy and Terms and Conditions. Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order. There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior to first exhibitor move-in day. * All tax rates are subject to change. EXPO FURNISHINGS Anime Expo Shepard Exposition Services July 1 - 4, 2017 5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118 Customer Service Phone: (702) 507-5278 Los Angeles Convention Center, Los Angeles, CA Customer Service Fax: (702) 948-0341 Event Code: C186380717 Customer Service Email: [email protected] Discount Deadline: June 1, 2017 TABLES - ALL DISPLAY TABLES ARE 24" WIDE STANDARD SEATING
Choose drape color (place color code next to order): Code Qty. Item Discount Regular Amount Red (01) Gold (04) Burgundy (07) 50020 Side Chair 89.50 116.35 Green (02) Blue (05) Grey (10) 50021 Arm Chair 122.00 158.60 White (03) Black (06) Teal (13) 50024 Stool w/back 148.70 193.30 SKIRTED TABLES Code Qty. Color Size Discount Regular Amount STANDARD ACCESSORIES 50042 4'L X 30"H 137.75 179.10 50046 6'L X 30"H 169.30 220.10 50050 8'L X 30"H 214.65 279.05 500434'L X 42"H 167.45 217.70 50047 6'L x 42"H 214.45 278.80 50051 8'L x 42"H 252.20 327.85 50052 4th Side 30" 83.75 108.90 Code Qty. Item Discount Regular Amount 50171 4th Side 42" 83.75 108.90 50091 Wastebasket 24.40 31.70 Tables are skirted 3-sided, must order 4th side for all 50094 Floor Easel 49.50 64.35 sides to be draped on 6' and 8' tables. 50245 Literature Rack 182.80 237.65 UNSKIRTED TABLES CodeQty. Size Discount Regular Amount 50040 4'L X 30"H 98.15 127.60 500446'L X 30"H 117.15 152.30 50048 8'L X 30"H 138.05 179.45 50041 4'L X 42"H 110.55 143.70 50045 6'L x 42"H 138.05 179.45 500498'L x 42"H 154.05 200.25 Code Qty. Item Discount Regular Amount 50175 Bag Rack 242.15 314.80 RISERS - WOODEN PLANKING, 8" WIDE 50092 Coat Rack 85.95 111.75 DRAPED RISERS 50093 Garment Rack 242.15 314.80 Code Qty. Color Size Discount Regular Amount 50082 4'L X 6"H 55.55 72.20 50084 6'L X 6"H 71.65 93.15 50086 8'L X 6"H 96.00 124.80 50083 4'L X 12"H 120.25 156.35 50085 6'L x 12"H 149.75 194.70 Code Qty. Item Discount Regular Amount 50087 8'L x 12"H 166.80 216.85 50427 Tensabarrier Stanchion 102.15 132.80 50095 Sign Holder, 22x28 112.80 146.65 UNDRAPED RISERS Code Qty. Size Discount Regular Amount SKIRTING OF EXHIBITOR EQUIPMENT-per linear ft. 50076 4'L X 6"H 28.55 37.10 50058 Sateen Skirting 18.95 24.65 50078 6'L X 6"H 40.20 52.25 Please select sateen color from below: 50080 8'L X 6"H 52.00 67.60 Red (01) Gold (04) Burgundy (07) 50077 4'L X 12"H 55.45 72.10 Green (02) Blue (05) Grey (10) 50079 6'L x 12"H 79.20 102.95 White (03) Black (06) Teal (13) 50081 8'L x 12"H 96.70 125.70 Total Expo Furnishings: $ Please complete the following: 8.750% Tax*: $ Company Name: Booth #: Amount Due: $ Contact Name: Phone #: Authorized Signature: Signature also indicates you read and accept the Payment Policy and Terms and Conditions. Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order. There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing. * All tax rates are subject to change. SPECIALTY FURNISHINGS & ACCESSORIES Anime Expo Shepard Exposition Services July 1 - 4, 2017 5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118 Customer Service Phone: (702) 507-5278 Los Angeles Convention Center, Los Angeles, CA Customer Service Fax: (702) 948-0341 Event Code: C186380717 Customer Service Email: [email protected] Discount Deadline: June 1, 2017 SPECIALTY CHAIRS AND TABLES SHOWCASES
36" Diameter 24" W x 18" H Full View Quarter View 42" or 30" H Qty. Item Discount Regular Amount Qty. Item Discount Regular Amount 51086 Director's Chair 92.40 120.10 50067 Full View 4' 912.40 1186.10 51090 Director's Stool 165.30 214.90 50068 Full View 6' 1006.30 1308.20 51089 Ped. Table,42" 247.30 321.50 50069 Quarter View 4' 912.40 1186.10 50032 Ped. Table,30" 231.25 300.65 50070 Quarter View 6' 1006.30 1308.20 50030 Rnd Side Table 116.40 151.30 Standard Showcases are a gray finish. 50031 Sq. Side Table 116.40 151.30
MISCELLANEOUS ITEMS GRID AND GRID ACCESSORIES
Qty. Size Discount Regular Amount Qty. Item Discount Regular Amount 50236 2'x8' w/legs, each 218.20 283.65
50185 Drawing Bowl 45.45 59.10 50237 2'x8' w/o legs, each 163.50 212.55 50088 8' Upright 32.00 41.60 50242 7-Ball Waterfall 15.00 19.50 50349 6'-10' Crossbar 21.30 27.70 Other accessories available, please call customer service for more 50348 7'-12' Crossbar 21.30 27.70 information. 4’ x 12” Display 50296 102.25 132.95 Riser * 6’ x 12” Display VELCRO TACK BOARD 50297 127.25 165.45 Riser * * These display risers are stackable up to four (4) shelving units. It is also important to note that all risers will be delivered to your booth, but it is your responsibility to install them. 50061 50060 8' High 3' High backwall drape sidewall drape Qty. Item Discount Regular Amount 50060 4' x 8' Horz. 295.45 384.10 50061 4' x 8' Vert. 295.45 384.10
SPECIAL DRAPERY BACKGROUNDS - Per linear foot Must be approved by show management. Lin. Ft. Item Discount Regular Amount 50073 8' High 23.20 30.15 50074 3' High 17.20 22.35 Choose Color: Minimum 10 linear feet rental required Red (01) Blue (05) Grey (10) White (03) Black (06) Burgundy (07) Total Specialty Furnishings/Accessories: $ 8.750% Tax*: $ Please complete the following: Amount Due: $ Company Name: Booth #: Contact Name: Phone #: Authorized Signature: Signature also indicates you read and accept the Payment Policy and Terms and Conditions. Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order. There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing. * All tax rates are subject to change. Soft Seating Collections
HOPI HOPI HOPCH Chair HOPLV Loveseat (gray linen) (gray linen) 21"L 25"D 34"H 48"L 25"D 34"H
SILVERADO C1E Cocktail Table (glass, chrome) 36" Round 17"H
8 Soft Seating Collections
A. B.B.
FAIRFAX A) FAIRSW Sofa (white vinyl, brushed metal) 62"L 27"D 30"H
B) FAIRCW Chair (white vinyl, brushed metal) 30"L 27"D 30"H
AvailCble in Power
A. B. ROMA A) CHR003 Chair (white vinyl) 37"L 31"D 33"H CHRPWR (Powered)
B) SFA003 Sofa (white vinyl) 78"L 31"D 33"H SFAPWR (Powered)
A. NAPLES A) NPLCHR Chair (black vinyl) 36"L 30"D 28"H NPLCHP (Powered)
B) NPLLOV Loveseat (black vinyl) 62"L 30"D 28"H NPLLOP (Powered) C. B. C) NPLSOF Sofa (black vinyl) 87"L 30"D 28"H NPLSOP (Powered) Soft Seating Collections
HEATHROW HS008 Sectional 3pcs (black vinyl) 72"L 48"D 28"H
HCH08 Heathrow Chair HC008 Heathrow Corner Chair HEA08 Heathrow Sofa (black vinyl) (black vinyl) (black vinyl) 24"L 24"D 28"H 24"L 24"D 28"H 48"L 24"D 28"H
10 Soft Seating Collections
ALLEGRO A) CHR002 Chair (blue fabric) 36"L 34.5"D 30"H B) SFA002 Sofa (blue fabric) 73"L 34.5"D 30"H
A. B.
TANGIERS A) TANSOF Sofa (beige textured) 78"L 37"D 36"H B) TANCHR Chair (beige textured) 34"L 37"D 36"H
A. B.
KEY LARGO A. A) KEYCHR Chair (black fabric) 35"L 35"D 34"H B) KEYLOV Loveseast (black fabric) 57"L 35"D 34"H C) KEYSOF Sofa
C. (black fabric) 79"L 35"D 34"H
B.
A. SOUTH BEACH A) SO1 Sofa (platinum suede) 69"L 29"D 33"H B) OTS Ottoman (platinum suede) 25"L 31"D 18"H C) SO2 Sofa Sectional 3pc. B. C. (platinum suede) 152"L 40"D 33"H Powered Denotes Powered Products Banquettes.
MODULAR SYSTEM Create round banquettes or custom serpentine seating. The Power Banquette system has 3 AC and 2 USB plugs built into the center cone so your client will never be left powerless. Center power cone may also be rented as a free standing charging station.
BNQTL7 Center Cone BNQ417 Full Banquette w/Electrical Charging Outlet w/Electrical Charging Outlet (white vinyl) (white vinyl) 38"RND 51"H 72"RND 51"H
POWERED DETAIL BNQR17 Ottoman Ring BNQ7 Quarter Curve Ottoman WHT12 Half Bench Ottoman (4 ottoman seats) (white vinyl) (white vinyl) Detail of Electrical (white vinyl) 53"L 22"D 18"H 39"L 22.5"D 18"H Charging Outlet 72"RND 18"H Accent Chairs
KEY WEST OCB Chair (black) 31"L 31"D 31"H
MADDEN MADGRY Arm Chair (light gray vinyl) 27"L 32"D 33"H
SWANSON SWAN Swivel Chair (white vinyl) 28"L 25"D 30"H
12 Accent Chairs A) BCW Madrid Chair (white vinyl) 30"L 30"D 31"H
B) OCH Madrid Chair (black vinyl) 30"L 30"D 31"H
C) LABREA La Brea Swivel Chair (charcoal gray, fabric) 35"L 27"D 40"H
D) CCE Ice Chair A. B. (transparent, chrome) 17.25"L 20"D 32"H
C.C. D.
Meeting & Stage Chairs Meeting Chair 25.5"L 23.5"D 34"H A) OCMESP (espresso vinyl) B) OCMTAU (taupe fabric) C) OCMWHT (white vinyl)
A. B. C. B. A.
VIBE CUBE 18”L 18”D 18”H C. A) VIB09 (white vinyl) F) VIB02 (blue vinyl) B) VIB10 (black vinyl) G) VIB08 (orange vinyl) C) VIB07 (beige vinyl) H) VIB06 (gold/bronze vinyl) D) VIB04 (red vinyl) I) VIB01 (green vinyl) E) VIB05 (yellow vinyl) J) VIB03 (pink vinyl)
J. D. H. I.
E. F.
G. Ottomans
16 Styles & Shapes ENDLESS Square 34"L 34"D 15"H A) END02B (black) B) END02W (white) ENDLESS Curved 60.5"L 37.5"D 15"H C) END01B (black) D) END01W (white)
Bench Ottomans 60"L 20"D 18"H A. B. C. D. E) BNO08 (black vinyl) F) BNO75 (white vinyl)
G) SAL Sally Stool (white) 12" Round 17"H
H) CUBL20 Edge LED Cube Ottomans (white plastic) 20"L 20"D 20"H E. F. G. H. A/C power only
I) WHT12 Half Bench (white vinyl) 39"L 22.5"D 18"H
J) BNQ7 Quarter Curve (white vinyl) 53"L 22"D 18"H
K) BNQR17 Ring I. J. K. (4 ottoman seats) (white vinyl) 72"RND 18"H Marche Swivel Marche Swivel Ottomans 17"RND 18"H A. B. C. D. A) MAR001 (white vinyl) B) MAR005 (red fabric) C) MAR009 (pear yelllow) fabric) D) MAR007 (plum fabric) E) MAR010 (blue fabric) F) MAR002 (gray fabic) G) MAR006 (rose quartz fabic) E. F. H) MAR003 (linen fabric) I. I) MAR004 J. (raspberry fabric) J) MAR008 (meadow green)
G. H. Accent Tables
A. C. ALONDRA Cocktail Table 47"L 24"D 16"H A) ALC100 (glass, chrome) B) ALC200 (wood, chrome) D.
B.
ALONDRA End Table 20"L 20"D 20"H C) ALE100 (glass, chrome) D) ALE200 (wood, chrome)
A. C. GEO Cocktail Table 50"L 22"D 16"H D. A) C1C (glass, chrome) B) C1FWB (wood, black)
B. GEO End Table 26"L 26"D 20"H C) E1C (glass, chrome) D) E1FWB (wood, black)
18 Styles & Shapes AvailCble in Power SYDNEY (brushed steel) Cocktail Tables 48"L 26"D 18"H C. A. A) C1W (white) C1WP (Powered) B) C1Y (black) C1YP (Powered) B. End Tables 27"L 23"D 22"H C) E1W (white) D) E1Y (black) D. REGIS (brushed metal) E) REGBEN Bench Table 47"L 15.5"D 16"H, F) REGOTT End Table G. 16"L 15.5"D 16.5"H
E. SILVERADO H. (glass, chrome) G) E1E End Table 24" Round 22"H H) C1E Cocktail Table 36" Round 17"H
F. OLIVER (walnut finish) I) EOLI End Table 22" Round 22"H J) COLI Cocktail Table 47"L 27"D 19"H I. K. RUSTIC L. (wood) J. K) ETBL E-Table 21"L 15.5"D 27.5"H L) TMBTBL Timber Table 16" Round 17"H M) NEMSAC Mosaic Tables, Set of 3 (wood, metal) 12"L 14"D 16"H 16.5"L 15"D 18"H 20.5"L 16"D 20"H
N) AURA Aura Round Table (white metal) 15" Round 22"H
O) CUBTBL Edge LED Cube Table (plexi top, white plastic) 20"L 20"D 20"H A/C power only
M. N. O. EXECUTIVE FURNITURE Anime Expo Shepard Exposition Services 5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118 July 1 - 4, 2017 Customer Service Phone: (702) 507-5278 Los Angeles Convention Center, Los Angeles, CA Customer Service Fax: (702) 948-0341 Event Code: C186380717 Customer Service Email: [email protected] Discount Deadline: June 1, 2017 SEATING
Qty. Item Discount Regular AmountQty. Item Discount Regular Amount Sofas & Sectionals Group & Accent Chairs
SO1-South Beach Sofa, P. Suede 899.45 1169.30 CCE-ICE, Transparent/Chrome 336.20 437.05 HEA08-Heathrow Sofa, Black Vinyl 886.95 1153.05 OCH-Madrid Black Leather 1012.00 1315.60 HS008-Heathrow 3 pc. Sectional 2359.50 3067.35 BCW-Madrid Chair, White 1013.00 1316.90 SFA002- Allegro Sofa 946.30 1230.20 LABREA-La Brea Swivel Chair 557.00 724.10 NPLSOF-Naples Sofa, Black Vinyl 1133.75 1473.90 OCB-Key West Tub, Black 538.95 700.65 NPLSOP-Naples Sofa, powered 1378.95 1792.65 MADGRY-Madden Arm Chair,Grey 575.00 747.50 SO2-3pc. South Beach, P. Suede 2159.40 2807.20 SWAN-Swanson Swivel, White Vinyl 484.90 630.35 TANSOF-Tangiers Sofa, Beige 899.45 1169.30 HOPCH-Hopi Chair, Grey Linen 315.00 409.50 SFA003-Roma Sofa, White 1079.70 1403.60 Loveseats
SFAPWR-Roma Sofa, powered 1378.95 1792.65 NPLLOV-Naples, Black Vinyl 952.50 1238.25 KEYSOF-Key Largo Sofa 639.90 831.85 NPLLOP-Naples Loveseat, powered 1187.90 1544.25 FAIRSW-Fairfax Sofa 647.15 841.30 KEYLOV-Key Largo Loveseat 495.70 644.40 Club Chairs HOPLV-Hopi Loveseast, Grey Linen 490.00 637.00
HC008-Heathrow Corner, Black Vinyl 755.25 981.85 Meeting Chairs
HCH08-Heathrow Chair, Black Vinyl 899.45 1169.30 OCMESP-Meeting Chair, Espresso 376.75 489.80 NPLCHR-Naples Chair, Black Vinyl 791.30 1028.70 OCMTAU-Meeting Chair, Taupe 369.50 480.35 NPLCHP-Naples Chair, powered 856.20 1113.05 OCMWHT-Meeting Chair, White 340.55 442.70 TANCHR-Tangiers Chair, Beige 583.55 758.60 Modular System
CHR002-Allegro Chair 665.15 864.70 BNQTL7-Center Cone 952.50 1238.25 CHR003-Roma Chair, White 737.25 958.45 BNQ417-Full Banquette 3017.50 3922.75 CHRPWR-Roma Chair, powered 856.20 1113.05 BNQR17-Ottoman Ring, White Vinyl 2320.00 3016.00 KEYCHR-Key Largo Chair 423.55 550.60 BNQ7-Quarter Curve, White Vinyl 647.50 841.75 FAIRCW-Fairfax Chair 466.90 606.95 WHT12-Half Bench, White Vinyl 495.00 643.50 Ottomans
BNO08-Bench, Black Leather 557.00 724.10 CUBL20-Edge Lighted Cube 266.75 346.80 BNO75-Bench, White Leather 557.00 724.10 SAL Sally Stool 125.55 163.20 END02B-Square, Black Leather 484.90 630.35 WHT12-Half Bench, White Vinyl 495.00 643.50 END02W-Square, White Leather 484.90 630.35 MAR010-Marche Swivel, Blue 245.00 318.50 END01W-Curved, White Leather 566.00 735.80 MAR002-Marche Swivel, Grey 245.00 318.50 END01B-Curved, Black Leather 566.00 735.80 MAR003-Marche Swivel, Linen 245.00 318.50 VIB02-Vibe Cube, Blue 189.25 246.05 MAR008-Marche Swivel, Mdw Grn 245.00 318.50 VIB04-Vibe Cube, Red 189.25 246.05 MAR009, Marche Swivel, Pear 245.00 318.50 VIB05-Vibe Cube, Yellow 189.25 246.05 MAR007-Marche Swivel, Plum 245.00 318.50 VIB07-Vibe Cube, Champagne 189.25 246.05 MAR004-Marche Swivel, Raspberry 245.00 318.50 VIB03-Vibe Cube, Pink 189.25 246.05 MAR005-Marche Swivel, Red 245.00 318.50 VIB06-Vibe Cube, Gold/Bronze 189.25 246.05 MAR006-Marche Swivel, Rose Qtz 245.00 318.50 VIB08-Vibe Cube, Orange 189.25 246.05 MAR001-Marche Swivel, White 245.00 318.50 VIB01-Vibe Cube, Green 189.25 246.05 BNQR17-Ottoman Ring, White Vinyl 2320.00 3016.00 VIB10-Vibe Cube, Black Wtrproof 185.00 240.50 BNQ7-Quarter Curve, White Vinyl 647.50 841.75 VIB09-Vibe Cube, White Wtrproof 185.00 240.50 OTS-South Beach Wedge 430.80 560.05 COCKTAIL AND END TABLES
Qty. Item Discount Regular Amount Qty. Item Discount Regular Amount Occasional Cocktail Tables Occasional End Tables
C1E-Silverado 376.75 489.80 E1E-Silverado 358.70 466.30 ALC100-Alondra, Glass/Chrome 440.00 572.00 ALE100-Alondra, Glass/Chrome 317.50 412.75 ALC200-Alondra, Wood/Chrome 440.00 572.00 ALE200-Alondra, Wood/Chrome 317.50 412.75 C1FWB-Geo, Wood/Black 385.00 500.50 E1FWB-Geo, Wood/Black 335.00 435.50 C1C-Geo Rect., Glass/Chrme 340.70 442.90 E1C-Geo, Glass/Chrme 333.45 433.50 COLI - Oliver Cocktail Table 324.45 421.80 EOLI-Oliver End Table 288.40 374.90 C1W-Sydney, White 382.15 496.80 E1W-Sydney, White 344.25 447.55 C1Y-Sydney, Black 382.15 496.80 E1Y-Sydney, Black 344.25 447.55 C1YP-Sydney Black, powered 484.90 630.35 CUBTBL-Edge LED Cube 268.55 349.10 C1WP-Sydney White, powered 484.90 630.35 AURA End Table 196.50 255.45 G30CMS-Table, Maple 502.90 653.75 ETBL-E Table, Wood 241.55 314.00 G30CMW-Table w/ Grmt, Maple 502.90 653.75 NEMSAC Mosaic Tables, Set of 3 394.75 513.20 G30CWS-Table, White 502.90 653.75 TMBTBL Timber Table, Wood 232.50 302.25 G30CWW-Table w/ Grmt, White 502.50 653.25 REGOTT-Regis End Table 286.65 372.65 REGBEN-Regis Bench Table 387.55 503.80
Please complete the following: Subtotal $ Company Name: Booth #: 8.750% Tax: $ Contact Name: Phone #: Amount Due: $ Authorized Signature: Signature also indicates you read and accept the Payment Policy and Terms and Conditions. Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order. There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received 24 hours prior to first exhibitor move-in day. Conference
PWRUSB Powered Conference Table Module (black) 5"L 2.25"D 2"H Includes 2 AC and 2 USB outlets. Available for all conference Tables tables except the Geo, Merlin and Work Tables.
A.
B.
C. 42" Round Conference Table 42"RND 29"H A) CONF42 (white laminate) B) CB1 (graphite nebula) C) CB8 (Madison/gray acajou)
E. D. MADISON (Madison/gray acajou) D) MADC05 5' Table 60"L 48"D 29"H E) MADC08 8' Table 96"L 60"D 29"H F) MADC10 10' Table 120"L 48"D 29"H
F.
26 Styles & Shapes
A. Geo Rounded Square C. Tables 42"L 42"D 29"H B. A) CE1 (glass, chrome) B) CF1 (glass, black) D. Geo Rectangular Tables 60"L 36"D 29"H C) CF2 Geo (glass, black) D) CE2 Geo (glass, chrome)
Conference Tables (graphite nebula) E) CB3 8' 96"L 48"D 29"H E. F) CB2 6' 72"L 42"D 29"H G. | H. Conference Tables (granite) G) C508GR 8' 96"L 44"D 29"H F. H) CT10GR 10' 120"L 46"D 29"H I) CT06GR 6' I. 72"L 36"D 29"H
J) MERLIN Merlin Multi Use Table (gray laminate, black) 46"L 29"D 30"H K) WD3 Work Table J. (white laminate, white) 48"L 24"D 30"H
K.
L.
M.
Mix & Match Create the right look. Choose form a wide selection of Conference Chairs for the perfect style.
L) PROEXB Pro Executive High Back Chair (black vinyl) 25"L 24"D 48"H Adjustable. M) PROMID Pro Executive Mid Back Chair (white vinyl) 24"L 22"D 40"H Adjustable. Executive Seating
Pro Executive Mid Back Chair 24"L 22"D 40"H Adjustable A) PROMDB (black vinyl) B) PROMID (white vinyl)
C) PROGB Pro Executive Guest Chair (black vinyl) A. B. C. 24"L 22"D 36"H
D) XC1 Luxor High Back Executive Chair (black vinyl) 27"L 28"D 47"H Adjustable
E) XC2 Luxor Mid Back Executive Chair (black vinyl) 27"L 28"D 41"H Adjustable
F) SY1 Altura Steno Chair (black crepe) 25"L 26"D 21"H D. E. F.
G. H. Style & Comfort Create the right look. Choose form a wide selection of Executive Seating for the perfect style.
G) PROEXB Pro Executive High Back Chair (black vinyl) 25"L 24"D 48"H Adjustable. H) PROEXE Pro Executive High Back Chair (white classic vinyl) 25"L 24"D 48"H Adjustable.
28 LAGUNA LMCHR Chair ZENITH (maple, chrome) ZENCHR Chair 18"L 19"D 34"H (white, chrome) 18.5"L 22"D 32"H
MALBA MALGRY Chair (gray) 20"L 20"D 32"H
MALBA MALGRN Chair (green) 20"L 20"D 32"H
Group Seating
14 Styles & Shapes Berlin Chair 18"L 22"D 32"H A) CS8 (black, white) B) CS9 (red, white)
C) CS4 Syntax Chair (black, chrome) 23"L 19"D 31"H
A. B. C.
D) XCHR Christopher Chair (white vinyl, chrome) 17"L 19"D 35"H E) CH002 Wendy Chair (clear acrylic) 15"L 20"D 36"H F) SC10 Razor Armless Chair D. E. F. (white) 15.38"L 15.5"D 30.5"H
G) SC3 Brewer Chair (onyx, black) 20"L 20"D 32"H H) XC3 Luxor Guest Chair (black vinyl) 27"L 28"D 40"H I) XC6 G. H. I. Altura Guest Chair (black crepe) 25"L 20"D 34"H
K.
J. Mix & Match Create the ultimate seating conƂguration. Choose fromfrom a variety of shapes and sizes to design the perfect look.look.
J) RSTDIN Rustique Chair w/arms (gunmetal) 20"L 18"D 31"H K) DUET Duet Chair (black, chrome) 21"L 23"D 33"H Communal Tables A. G30Powered Tables
D.
Denotes AC and USB charging outlets
B.
G30 Communal Tables (maple tops) E) Bar Table 72"L 26"D 42"H G30BMS (solid top) G30BMW (grommet holes) POWERED F) Café Table DETAIL 72"L 26"D 30" G30DMS (solid top) A) G30BWP G30 Bar Table, Powered (white top) 72"L 26"D 42"H. G30DMW (grommet holes) C. B) G30DWP G30 Café Table, Powered (white top) 72"L 26"D 30"H. G) Cocktail Table C) G30CWP G30 Cocktail Table, Powered (white top) 72"L 26"D 18"H. 72"L 26"D 18"H D) BSD Oslo Barstool (blue) 17"L 20"D 30"H. G30CMS (solid top) G30CMW (grommet holes) (Choose from solid top tables or with grommet holes) TABLE TOP G30 Communal Tables OPTIONS E. (white tops) (G30 Powered Tables only F. 72"L 26"D 42"H available in white) G. H) Bar Table G30BWS (solid top) G30BWW (grommets) I) Café Table 72"L 26"D 30"H MAPLE G30DWS (solid top) H. I. G30DWW (grommets) J) Cocktail Table J. 72"L 26"D 18"H G30CWS (solid top) WHITE G30CWW (grommets)
K) MERLIN Merlin Multi Use Table (gray laminate, black) K. L. 46"L 29"D 30"H (ADAPTW) L) WD3 Work Table Charging adapters are (white laminate, white) available to rent for all G30 Powered Table Products. 48"L 24"D 30"H Café Tables A) 30SBHC 30" Round Café Table A. (liquid steel blue top, chrome hydraulic base) 30"RND 29"H
B. B) RSTDIN Rustique Chair w/Arms (gunmetal) 20"L 18"D 31"H
30" Round Café Tables Standard Black Base 30" Round 29"H A) ZTB (red top) B) ZTH (liquid steel blue top)
Hydraulic Chrome Base 30" Round 29"H C) LIQ009 (liquid white top) D) 30MAHC (Madison gray acajou top)
Malba Chair 20"L 20"D 32"H E) MALGRN (green)
A. B. E. D.
C.
20 Customize And Create
Choose your base, black or chrome, then MAPLE WHITE LAMINATE SILVER TEXTURED GRAPHITE NEBULA pick a color that suits your design.
LIQUID WHITE LIQUID STEEL BLUE RED MADISON/GRAY ACAJOU Café Tables Standard Black Base 30" Round 29"H A) ZTG (silver textured) B) ZTJ (graphite nebula) C) ZTK (maple) D) LIQ004 (liquid white) E) ZTA (Madison/ gray acajou)
36" Round 29"H F) ZTQ (white laminate) A. B. | G. C. | H. D. E. G) ZTN (graphite nebula) H) ZTP (maple)
Café Tables Hydraulic Chrome Base 30" Round 29"H I) 30STHC (silver textured) J) 30GRHC (graphite nebula) K) 30MTHC (maple) F. I. J. | N. K. | O. L. L) 30BRHC (red)
36" Round 29"H M) 36WTHC (white laminate) N) 36GRHC (graphite nebula) O) 36MTHC (maple)
See additional options on page 21.
M. A.
Mix & Match B.B Create the ultimate look. Choose from a wide variety of colorful Group Seating for the perfect style. A) ZENCHR Zenith Chair (white, chrome) 18.5"L 22"D 32"H B) DUET Duet Chair (black, chrome) 21"L 23"D 33"H EXECUTIVE FURNITURE Anime Expo Shepard Exposition Services July 1 - 4, 2017 5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118 Customer Service Phone: (702) 507-5278 Los Angeles Convention Center, Los Angeles, CA Customer Service Fax: (702) 948-0341 Event Code: C186380717 Customer Service Email: [email protected] Discount Deadline: June 1, 2017 CONFERENCE TABLES & CHAIRS
Qty. Item Discount Regular Amount Qty. Item Discount Regular Amount Conference Tables Group & Guest Seating
CF2-Geo Table, Black 611.05 794.35 Duet-Black, Chrome 88.30 114.80 CE1-Geo Table, Sq. Chrome 430.80 560.05 RSTDIN-Rustique w/ arms, Gunmetal 196.50 255.45 CF1-Geo Table, Sq. Black 611.05 794.35 CS8-Berline Chair, Black 171.25 222.65 CE2-Geo Table, Chrome 611.05 794.35 CS9-Berlin Chair, Red 171.25 222.65 CB2-6' Graphite Table 639.90 831.85 XCHR-Christopher Chr, White Vinyl 142.40 185.10 CB3-8' Graphite Table 755.25 981.85 CH002-Wendy Chair, Acrylic 160.45 208.60 CD2-6' Grey Nebula Table 576.00 748.80 SC10 Razor Chair 106.40 138.30 CD3-8' Grey Nebula Table 698.25 907.75 SCF Fusion Chair, Black White 189.25 246.05
CB1-42" Round, Graphite Nebula 567.25 737.45 SCC Fusion Chair, Clear White 189.25 246.05 PWRUSB-Powered Table Module 102.75 133.60 SCE Fusion Chair, Red White 189.25 246.05 CB8-42" Round Madison, Grey 227.50 295.75 SCD Fusion Chair, Green White 189.25 246.05 MADC10-10' Madison, Grey 1262.50 1641.25 SC3-Brewer Chair, Onyx 236.15 307.00 MADC05-5' Madison, Grey 632.50 822.25 XC3-Luxor Guest Chair 470.45 611.60 MADC08-8' Madison, Grey 1262.50 1641.25 XC6-Altura Guest Chair 418.20 543.65 CONF42-42" Round, White laminate 520.95 677.25 LMCHR-Laguna Chair, Maple/Chrome 195.00 253.50 C508GR-8', Granite 755.25 981.85 MALGRY-Malba Chair, Grey 150.00 195.00 CT10GR-10', Granite 1133.75 1473.90 MALGRN-Malba Chair, Green 150.00 195.00 CT06GR-6', Granite 639.90 831.85 CS4-Syntax Chair, Black/Chrome 272.50 354.25 Executive Seating ZENCHR-Zenith Chair-White/Chrome 220.00 286.00
PROEXE-Pro Executive Chair 502.90 653.75 SY1-Altura Task Chair 268.55 349.10 PROEXB-Executive Chair High Back 627.90 816.25 Executive Seating
PROGB-Guest Executive Chair 272.75 354.60 XC1-Luxor Executive, High-back 544.40 707.70 XC2-Luxor Executive Chair 511.95 665.55 PROMDB-Exec Mid-Back, Black 320.00 416.00
PROMID-Executive Chair Mid Back 652.80 848.65 CAFÉ TABLES Qty. Item Discount Regular Amount Qty. Item Discount Regular Amount Café Tables- Black Base Café Tables - Chrome Base 30", Hydraulic
ZTK-30" Maple Top/Black Base 304.65 396.05 30MTHC-Maple Top, Chrome 405.55 527.20 ZTP-36" Maple Top/Black Base 331.70 431.20 30GRHC-Graphite Nebula, Chrome 405.55 527.20 ZTJ-30" Graphite Top/Black Base 304.65 396.05 30STHC-Silver Textured, Chrome 405.55 527.20 ZTN-36" Graphite Top/Black Base 331.70 431.20 30BRHC-Brushed Red Top, Chrome 405.55 527.20 ZTG-30" Silver Textured Top 304.65 396.05 30SBHC-Steel Blue Top, Chrome 405.55 527.20 ZTE-36" Brandy Top/Black Base 380.00 494.00 LIQ009-Liquid White Top, Chrome 612.50 796.25 ZTQ-36" White Laminate Top 331.70 431.20 30MAHC-Grey Top, Chrome 395.00 513.50 ZTB-30" Red Top/Black Base 304.65 396.05 Café Tables - Chrome Base 36", Hydraulic
ZTH-30" Steel Blue Top/Black Base 305.00 396.50 36MTHC-Maple Top, Chrome 441.65 574.15 LIQ004-30" Lqd White/Black Base 485.00 630.50 36GRHC-Graphite Nebula, Chrome 441.65 574.15 ZTA-30" Grey Top/Black Base 305.00 396.50 36WTHC-White Top, Chrome 441.65 574.15 COMMUNAL TABLES
Café Tables Bar Tables
G30DMS-Café, Maple Top 719.20 934.95 G30BWS-Bar Table, White 899.45 1169.30 G30DMW-Café w/ Grmt, Maple 719.20 934.95 G30BWW-Bar w/ Grmt, White 899.45 1169.30 G30DWS-Café, White Top 719.20 934.95 G30BMS-Bar Table, Maple 899.45 1169.30 G30DWW-Café w/ Grmt, White 719.20 934.95 G30BMW-Bar w/ Grmt, Maple 899.45 1169.30 G30DWP-Café Table, powered 827.40 1075.60 G30BWP-Bar Table, powered 1061.70 1380.20 Cocktail Tables
G30CWP-Cocktail Table, powered 593.00 770.90
Please complete the following: Subtotal $ Company Name: Booth #: 8.750% Tax: $ Contact Name: Phone #: Amount Due: $ Authorized Signature: Signature also indicates you read and accept the Payment Policy and Terms and Conditions. Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order. There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received 24 hours prior to first exhibitor move-in day. Bar Tables A) LIQ010 A. 30" Round Bar Table (liquid white, chrome hydraulic base) 30"RND 45"H B) APS12 B. Apex Barstools (blue ultra suede) 21"L 21"D 33"H
C.
C) 30SBHB 30" Round Bar Table (liquid steel blue top, chrome hydraulic base) 30"RND 45"H D) RSTSTL Rustique Barstool (gunmetal) D. 13"L 13"D 30"H
22 Customize And Create
Choose your base, black or chrome, then MAPLE WHITE LAMINATE SILVER TEXTURED GRAPHITE NEBULA pick a color that suits your design. Bar Tables Standard Black Base 30" Round 42"H
LIQUID WHITE LIQUID STEEL BLUE RED MADISON/GRAY ACAJOU A) VTJ (graphite nebula) B) VTK (maple) C) VTG (silver textured) D) VTB (red) E) LIQ003 (liquid white) F) VTH (liquid steel blue)
36" Round 42"H G) VTW (white laminate) H) VTN (graphite nebula) I) VTP (maple)
A. | H. B. | I. C. D. E. Bar Tables Hydraulic Chrome Base 30" Round 45"H J) 30GRHB (graphite nebula) K) 30MTHB (maple) L) 30STHB (silver textured) M) 30BRHB (red)
36" Round 45"H N) 36WTHB (white laminate) F. G. J. | O. K. | P. L. O) 36GRHB (graphite nebula) P) 36MTHB (maple)
See additional options on page 23.
R.
M. N. Q.
Q) 30MAHB 30" Round Bar Table w/Hydraulic Chrome Basese (Madison/gray acajou) 30" RND 45"H"H R) VTA 30" Round Bar Table w/ Standard Black Basese (Madison/gray acajou) 30" RND 42"H"H Barstools
B.
C.
D.
A.
LIFT BARSTOOLS 15" Round 23–33.5"H A) ROLLWH (white vinyl) B) ROLLRD (red vinyl) C) ROLLBL (black vinyl) D) ROLLGY (gray vinyl)
24 Styles & Shapes Apex Barstools 21"L 21"D 33"H A) APS08 (black vinyl B) APS59 (red vinyl) C) APS75 (white vinyl) D) APS12 (blue ultra suede)
Zoey Barstools 15"L 16"D 26-30.5"H E) BS002 (white, chrome) F) BS003 (black, chrome) A. B. C. D. Banana Barstools 21"L 22"D 30"H G) BSS (black, chrome) H) BST (white, chrome)
Oslo Barstools 17"L 20"D 30"H I) BSD (blue) J) BSC (white)
K) BSL Gin Barstool E. F. G. H. (maple, chrome) 16"L 16"D 29"H
L) BCE Ice Barstool (transparent, chrome) 16"L 14"D 33"H
M) XBAR Christopher Barstool (white vinyl, chrome) 19"L 15"D 41"H I. J. K. L. N) BS001 Shark Barstool (white, chrome) 22"L 19"D 34–44"H
O) BSR Syntax Barstool (black, chrome) 23"L 19"D 32"H
Q. M. N. O.
R.
P. Mix & Match Create the ultimate look. Choose from a wide variety of select Bar Seating for the perfect style.
P) ZENBAR Zenith Barstool (white, chrome) 19"L 20"D 44"H Q) RSTSTL Rustique Barstool (gunmetal) 13"L 13"D 30"H R) LMBAR Laguna Barstool (maple, chrome) 18"L 20"D 47"H Ofŵce Essentials C.
A.
D.
MADISON A) JD8 Madison Executive Desk (gray acajou) 60"L 30"D 29"H B) CR8 Madison Credenza (gray acajou) 60"L 20"D 29"H C) BC8 Madison Bookcase (gray acajou) 36"L 12"D 72"H
D) SWAN Swanson Swivel Chair (white vinyl) 28"L 25"D 30"H
DESKDESK BACKBACK
B.
CREDENZA BACK
30 Denotes AC and USB POWERED PEDESTALS charging outlets A) Powered Please Note: Client is responsible for providing labor and an electrical power source to the furniture. One 110V power source Locking Pedestal is required for each charging panel. Two charging units can be daisy chained together. 10A max per charging panel. (white) PDL36W 24"L 24"D 36"H PDL42W 24"L 24"D 42"H
B) Powered Locking Pedestal (black) POWEREDPOWEREED POWEREDPOWERED PDL36B 24"L 24"D 36"H DETAILL DETAILTAIL PDL42B 24"L 24"D 42"H
Charging Adapters A. B. C) ADAPTW (white) D) ADAPTB (black)
C.
Charging adapters are available to rent for all (Power outlets rotate 180 degrees, allowing devices to be charged powered products. from inside the locked cabinet or on the surface) D.
ACCENT LAMPS A) LA15 Mason Floor Lamp (brushed silver) 18" Round 55"H
B) LA14 Mason Table Lamp (brushed silver) 16" Round 26"H
A. B.
Denotes AC and USB TECH COLLECTION charging outlets A) TECH3B Tech Desk, Powered, w/3 Drawer File Cabinet (black metal, laminate) 60"L 30"D 30"H B) TECH Tech Desk, Powered (black metal, laminate) 60"L 30"D 30"H POWEREDPOWERED A. C) TECH3 3 Drawer File DETADETAILIL B. Cabinet on Castors (black metal, laminate) 16"L 20"D 28"H C.C
Charging Adapters D) ADAPTB (black)
Charging adapters are available to rent for all D. powered products. Show Essentials
A.
MARTINI BAR A) BRC Martini Bar Circle Comprised of three BR1 Martini Bars 100"L 100"D 45"H
B) BR1 Martini Bar (gray metal, frosted glass top) 67"L 22"D 45"H
B.
Suggested Uses of Martini Bar
32 LIGHTED PRODUCTS
LED light availCble in white, red, green, blue and rolling color.
A) CUBL20 Edge LED Cube Ottoman (white plastic) 20"L 20"D 20"H A/C power only
B) CUBTBL Edge LED Cube Table (plexi top, white plastic) 20"L 20"D 20"H A/C power only
A. B.
MOBILE TABLET Denotes AC and USB STANDS & ACCESSORIES charging outlets TABLET STANDS
A) TBSTND (black) 14"L 13"D 44.5"H
B) TBSTDW (white) 14"L 13"D 44.5"H
C. A.
ACCESSORIES (BACK VIEW)W) B. C) TBBCHR Brochure Holder (black) 8.625"L 1.1"D 11.325"H
D) TBSHLF Charging Shelf (black) 14.85"L 7.17"D 1"H
D. E) TBPNTR Wireless Printer Holder (black) 3.3"L 1.9"D 5.28"H
E. Mobile Tablet SStandstands Include 3 AC andd 2 USUSBB Charging Outletsutlets
* Please note that all tablet stands must be ordered separately EXECUTIVE FURNITURE Anime Expo Shepard Exposition Services 5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118 July 1 - 4, 2017 Customer Service Phone: (702) 507-5278 Los Angeles Convention Center, Los Angeles, CA Customer Service Fax: (702) 948-0341 Event Code: C186380717 Customer Service Email: [email protected] Discount Deadline: June 1, 2017 BAR TABLES, BARS, & BAR STOOLS
Qty. Item Discount Regular Amount Qty. Item Discount Regular Amount Bar Tables - All Black Base Bar Tables - Chrome Base 30", Hydraulic
VTK-30" Maple Top/Black Base 333.45 433.50 30GRHB-Graphite Nebula, Chrome 405.55 527.20 VTP-36" Maple Top/Black Base 329.65 428.55 30MTHB-Maple Top, Chrome 405.55 527.20 VTJ-30" Graphite Top/Black Base 333.45 433.50 30STHB-Silver Texture, Chrome 405.55 527.20 VTN-36" Graphite Top/Black Base 358.70 466.30 30BRHB-Brushed Red, Chrome 405.55 527.20 VTG-30" Silver Textured Top 333.45 433.50 30SBHB-Steel Blue Top, Chrome 405.55 527.20 VTE-36" Brandy Top/Black Base 346.05 449.85 LIQ010-Liquid White Top, Chrome 612.50 796.25 VTW-36" White Laminate Top 358.70 466.30 30MAHB-Grey Top, Chrome 395.00 513.50 VTB-30" Red Top/Black Base 333.45 433.50 Bars VTH-30" Steel Blue/Black Base 335.00 435.50 BRC-Circle Martini Bar 5243.30 6816.30
LIQ003-30" Lqd White/Black Base 455.00 591.50 BR1-Martini Bar 1822.30 2369.00 VTA-30" Grey Top/Black Base 325.00 422.50 Bar Tables - Chrome Base 36", Hydraulic
Barstools 36GRHB-Graphite Nebula, Chrome 441.65 574.15
BST-Banana, White/Chrome 337.05 438.15 36MTHB, Maple Top, Chrome 441.65 574.15 BSS-Banana, Black/Chrome 337.05 438.15 36WTHB-White Top, Chrome 441.65 574.15 BS001-Shark, Swivel White 430.45 559.60 Barstools
BS002-Zoey, Swivel White 394.75 513.20 BSD-Oslo, Blue 355.05 461.55 BS003-Zoey, Swivel Black 407.80 530.15 BSC-Oslo, White 355.05 461.55 RSTSTL-Rustique Barstool, Gunmetal 178.45 232.00 BSL-Gin, Maple 268.55 349.10 APS08-Apex Black Vinyl 302.80 393.65 BCE-Ice, Transparent /Chrome 336.20 437.05 APS59-Apex Red Vinyl 302.80 393.65 ROLLBL-Lift Barstool, Black Vinyl 286.65 372.65 APS75-Apex White Vinyl 302.80 393.65 ROLLGY-Lift Barstool, Grey Vinyl 286.65 372.65 APS12-Apex Blue Ultra Suede 302.80 393.65 ROLLRD-Lift Barstool, Red Vinyl 286.65 372.65 XBAR-Christopher White Vinyl 243.30 316.30 ROLLWH-Lift Barstool, White Vinyl 286.65 372.65 LMBAR-Laguna, Maple/Chrome 245.00 318.50 BSR-Syntax, Black/Chrome 297.50 386.75 ZENBAR-Zenith, White/Chrome 220.00 286.00 MISCELLANEOUS ITEMS
Qty. Item Discount Regular Amount Qty. Item Discount Regular Amount Desks, Credenzas, Files, Bookcases Lamps
CR8-Madison Credenza, Grey 675.00 877.50 LA15-Mason Silver Floor Lamp 297.45 386.70 JD8-Madison Executive Desk, Grey 797.50 1036.75 LA14-Mason Silver Table Lamp 194.70 253.10 BC8-Madison Bookcase, Grey 577.50 750.75 Refrigerators
TECH3B-Tech Desk w/drawers, Pwr 755.25 981.85 R1R-White 14 Cubic Feet 1130.25 1469.35 TECH-Tech Desk, Powered 611.05 794.35 R1Q-White 4 Cubic Feet 412.75 536.60 TECH3-3-drawer File Cbnt w/Castors 201.90 262.45 Work & Multi-Use Tables
Product Display- Pedestals MERLIN-Multi Use Table 466.90 606.95
PDL36B-Ped, Locking, Powered 721.75 938.30 WD3-Work Table 448.80 583.45 PDL42B-Ped, Locking, Powered 809.30 1052.10 Mobile Tablet Stands
PDL36W-Ped, Locking, Powered 683.15 888.10 TBSTDW-Mobile Tablet Stand, White 189.25 246.05 PDL42W-Ped, Locking, Powered 809.30 1052.10 TBSTND-Mobile Tablet Stand, Black 189.25 246.05 Charging Items Mobile Tablet Accessories*
ADAPTB-Charging Adapter, black 32.45 42.20 TBBCHR-Tablet, brochure holder 88.30 114.80 ADAPTW-Charging Adapter, white 32.45 42.20 TBSHLF-Tablet, charging shelf 88.30 114.80 TBPNTR-Tablet, print stand 88.30 114.80 * Please note that all tablet stands must be ordered separately
Please complete the following: Subtotal $ Company Name: Booth #: 8.750% Tax: $ Contact Name: Phone #: Amount Due: $ Authorized Signature: Signature also indicates you read and accept the Payment Policy and Terms and Conditions. Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order. There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received 24 hours prior to first exhibitor move-in day. SIGN ORDER FORM Anime Expo Shepard Exposition Services July 1 - 4, 2017 5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118 Customer Service Phone: (702) 507-5278 Los Angeles Convention Center, Los Angeles, CA Customer Service Fax: (702) 948-0341 Event Code: C186380717 Customer Service Email: [email protected] Discount Deadline: June 1, 2017
SIGNS, BANNERS AND ACCESSORIES
Code Qty.Description Discount Regular Amount Code Qty. Description Discount Regular Amount Standard Foamcore Signs, Single-sided Vinyl Banners with Digital Printing grommets, per sq. 70009 Vertical, 22" x 28" 184.75 240.20 70065 23.45 30.50 ft.-Vertical
grommets, per sq. 70010 Horz., 22" x 28" 184.75 240.20 70071 23.45 30.50 ft. - Horizontal
Pockets, per sq. 70011 Vertical, 28" x 44" 281.50 365.95 70066 25.20 32.75 ft. - Vertical
Pockets, per sq. 70012 Horz., 28" x 44" 281.50 365.95 70072 25.20 32.75 ft.- Horizontal
Meterboard, 39" x 70025 569.75 740.70 90.75" Accessories Replacement ID Sign - Cardstock Blank Foamcore, 70017 50.20 65.25 70004 7" x 44" Horz. 55.25 71.85 4' x 8' Velcro, per ft, min. 70021 3.25 4.25 5 ft. Sign prices are based on customer supplying print-ready graphics in the requested format (see below).
Please complete the following: Subtotal $ Company Name: Booth #: 8.750% Tax*: $ Contact Name: Phone #: Amount Due: $ Authorized Signature: Signature also indicates you read and accept the Payment Policy and Terms and Conditions. Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order. Graphic files/requests must be received by discount deadline date to qualify for discounted prices. There are no exchanges or refunds once sign has been ordered and processed. * All tax rates are subject to change.
SIGN SUBMISSION INFORMATION Please follow these requests, so Shepard can provide the highest of quality signs for your show. File Submission Media Artwork Dimensions & Color Specifications ~ CD-ROM ~ All artwork submitted should be created at 100% actual size ~ Email attachment (4 mgs or smaller only) or in 10% reduction increments (please indicate scale used) ~ FTP (.zip compression), call for FTP information ~ Specify target colors as PMS C or U, and send us 100% accurate When sending disks, please label them with the following: proofs with your disk. (Color variations may occur due to output devices.) Exhibitor Co. Name, Booth #, Show Name, Show Date Acceptable Software & Formats Other Graphic Services Available ~ Adobe Illustrator (AI/EPS), InDesign, Photoshop & Acrobat ~ Artwork/graphic design services (70067) ~ Files should be formatted in high-resolution quality, 100-300 dpi ~ Logo reproduction (70052) ~ Vector-based artwork preferred with fonts converted to outline ~ Special artwork mounting (70069) Please note: If customer-provided graphic files are not to exact specifications/requirements, a design-time surcharge will apply. Attention Getting ● High Visibility ● Great Branding Easy ● Cost Effec ve Rental ● Durable Dye Sublima on Graphics
CIRCLE DESIGN Code Size Discount* Regular 69140 10' x 48" 5470.25 7658.35 All Kits Include: 69142 16' x 48" 5634.40 7888.15 ◦ Dye sublimation printed fabric pillow case
SQUARE DESIGN ◦ Rental frame Code Size Discount* Regular 69143 10' x 48" 8954.95 12536.95 ◦ Blockout liner
◦ Carrying case
◦ Basic harness TRIANGULAR DESIGN Code Size Discount* Regular ◦ Delivery to showsite 69144 10' x 48" 6851.45 9592.05 ◦ Weighs under 75 pounds
◦ Rigging not included WAVE DESIGN Code Size Discount* Regular 69145 10' x 48" Single 5544.20 7761.90 69146 10' x 48" Double 3346.50 4685.10
Call today to order! 404‐720‐8652 Discount deadline: Thursday, June 01, 2017 ◦ Additional shapes and sizes available *Artwork, hanging sign order and payment authorization form must be received by ◦ Artwork requirements available the Discount Deadline to receive discount pricing. Anime Expo Exhibit Solutions Phone: 404 ‐ 720 ‐ 8652 Exhibit Solutions Fax: 404 ‐ 720 ‐ 8757 July 1 - 4, 2017 Customer Service Email: [email protected] Los Angeles Convention Center, Los Event Code: C186380717 Angeles, CA
Company Name: Booth #: Subtotal $ Contact Name: Phone #: 8.750% Tax*: $ Authorized Signature: Amount Due: $ Signature also indicates you read and accept the Payment Policy and Terms and Conditions. Must meet discount criteria above to receive discounted pricing. Payment Authorization must be completed and returned with order. Cancellations will only be accepted in writing 7 days prior to move-in if graphics have not been produced. Cancellations will not be accepted once graphic artwork has been submitted and approved for production. HANGING SIGNS 101
Anime Expo
GUIDELINES AND SERVICE CONTRACTOR RESPONSIBILITIES
Shepard Exposition Services certified riggers ONLY will be allowed in aerial lifts.
Shepard Exposition Services employees are ONLY personnel allowed to operate mechanized equipment
Shepard Exposition Services certified riggers must assemble and disassemble ALL overhead rigging including: *Overhead Truss * Attachment and removal of light fixtures for truss or signs * Assembly of hanging sign frame and graphics * Additional installation required for chain motors, span sets and other packages.
Shepard Exposition Services certified riggers must install and remove ALL hanging materials that will be flown overhead.
Exhibitors are REQUIRED to include hanging/setup instructions and orientation diagrams in advance.
All ceiling rigging must conform to Show Management rules and regulations and facility limitations.
Overhead hanging signs are to be sent in a separate container directly to the advance warehouse using the Advance Hanging Sign shipping label included in this manual. The container must arrive no later than advance warehouse deadline date. If these procedures are not followed, Shepard Exposition Services cannot guarantee the hanging of your sign and additional fees will apply.
Structures weighing over 200 lbs. per point must have a rigging plot plan approved in advance.
Electrical signs must be in working order and in accordance with the National Electrical Code. Electrical services must be ordered through the Electrical Service Provider (form included in manual).
• Additional charges may be applied by Shepard due to regulations at the facility, weight limits, union jurisdictions, facility contracts, and in house providers. Including but not limited to: spanner truss for load points, additional labor for power and/or lighting specifics, additional materials, facility pick point ceiling fees, facility and/or in house exclusive labor charges, etc.
CHECKLIST FOR ORDERING HANGING SIGNS
Submit Payment Authorization Form (OR Third Party Payment Authorization if paying for this service on behalf of an exhibiting company) Order Assembly Labor to have your sign built by Shepard Certified Riggers (Fill out top section of the Hanging Sign Overhead Rigging Form) Order Install and Dismantle for all Hanging Signs, Truss and Motors
Order any necessary Chain Motors, Rotating Motors and Truss (Remember to place separate electrical order to power any motors!) Submit Diagrams with orientation, dimensions and placement for ALL materials that will be flown overhead.
Package Hanging Sign(s) in a separate container from exhibit materials
Label Hanging Sign(s) using the Hanging Sign Shipping Label from this service manual
Ship Hanging Sign(s) to the Advance Warehouse by: Thursday, June 22, 2017 HANGING SIGN 0VERHEAD RIGGING Anime Expo Shepard Exposition Services July 1 - 4, 2017 5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118 Los Angeles Convention Center, Los Angeles, CA Customer Service Phone: (702) 507-5278 Event Code: C186380717 Customer Service Fax: (702) 948-0341 Discount Deadline: June 1, 2017 Customer Service Email: [email protected] SIGN ASSEMBLY/DISMASSEMBLY LABOR
Please indicate who will be supervising ASSEMBLY: Please indicate who will be supervising DISASSEMBLY: □ Shepard Supervision Exhibitor Supervised □ Shepard Supervision Exhibitor Supervised
SIGN ASSEMBLY LABOR SIGN DISASSEMBLY LABOR Est Total Est Total Code Hours Item Discount Regular Amount Code Hours Item Discount Regular Amount 69150 ST 162.19 210.85 $ 69153 ST 162.19 210.85 $ 69151 OT 243.29 316.25 $ 69154 OT 243.29 316.25 $ 69152 DT 324.38 421.70 $ 69155 DT 324.38 421.70 $ **Supervisory fee is 30% of total cost or $60, whichever is greater. Sup install: 68069 Sup dismantle: 68073
ST - Straight time: Monday - Friday: 8:00 am - 4:30 pm Total Estimated Assembly/Dismantle: $ OT - Overtime: Monday - Friday: 4:30 pm - Midnight; Saturday/Sunday: 8:00 am - 5:00 pm N/A Tax*: $ DT - Doubletime: All other hours and holidays Estimated Amount Due: $
Date of Assembly: ______Start Time ______Completion Time: ______Number of Laborers ______Date of Disassembly: ______Start Time ______Completion Time: ______Number of Laborers ______
Please Note: Shepard Certified Riggers are required to assemble all hanging signs to ensure structural integrity.
OVERHEAD RIGGING CREW
RIGGING INSTALLATION RIGGING REMOVAL Code Est Hours Discount Regular Amount Code Est Hours Discount Regular Amount 69156 699.00 908.70 69157 699.00 908.70
Date of Install:______Start Time:______Date of Removal:______Start Time:______
*If additional crew or Labor is needed, additional charges may apply.
Total Estimated Install/Removal: $ N/A Tax*: $ Estimated Amount Due: $ Rates are per lift and crew (up to 3 riggers) per hour. One hour minimum per lift/crew - lift/crew thereafter is charged in 1/2 increments. *Please Note: Shepard will process requests for rigging in the order they are received and will make all attempts to honor requested start times. Should hanging sign or supervision not be present at time the crew arrives a 1 Hour Crew Minimum charge will be applied. Must order by discount deadline date to receive advance pricing. Additional charges will apply for additional supplies required to ensure structural integrity of overhead sign. Additional charges may be applied by Shepard due to regulations at the facility, weight limits, union jurisdictions, facility contracts, and in house providers. Including but not limited to: spanner truss for load points, additional labor for power and/or lighting specifics, additional materials, facility pick point ceiling fees, facility and/or in house exclusive labor charges, etc.
REQUESTED DATE, TIME & SUPERVISION
Please indicate below who will be present to supervise sign assembly and installation: Shepard Supervision Exhibitor Supervision Display House (EAC)
If Shepard Supervision is required, please request date and time:
Assembly: Date: ______Time: ______Install: Date: ______Time: ______Dismantle: Date: ______Time: ______
Please complete the following: Subtotal: $ Company Name: Booth #: N/A Tax*: $ Contact Name: Phone #: Amount Due: $ Authorized Signature: Signature also indicates you read and accept the Payment Policy and Terms and Conditions. Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order. Orders cancelled without written notice 48-hours prior to move-in will be charged a one (1) hour cancellation fee. * All tax rates are subject to change. 0VERHEAD RIGGING EQUIPMENT Anime Expo Shepard Exposition Services July 1 - 4, 2017 5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118 Los Angeles Convention Center, Los Angeles, CA Exhibit Solutions Phone: (702) 507-5278 Event Code: C186380717 Exhibit Solutions Fax: (702) 948-0341 Discount Deadline: June 1, 2017 Exhibit Solutions Email: [email protected] RIGGING GUIDELINES All ceiling rigging must conform to Show Management rules and regulations and facility limitations. All overhead rigging/hanging must be assembled, installed, and removed by Shepard Exposition Services certified riggers. Overhead hanging signs are to be sent in a separate container directly to the advance warehouse using the Advance Hanging Sign shipping label included in this manual. The container must arrive no later than advance warehouse deadline date. If these procedures are not followed, Shepard Exposition Services cannot guarantee the hanging of your sign.
Electrical signs must be in working order and in accordance with the National Electrical Code. Electrical services must be ordered through the Electrical Service Provider (form included in manual).
Exhibitors are REQUIRED to include hanging/setup instructions and orientation diagrams in advance. Please submit with form or via email. Structures weighing over 200 lbs. per point must have a rigging plot plan approved in advance. MISCELLANEOUS EQUIPMENT
Code QTY Item Discount Regular Amount Code QTY Item Discount Regular Amount 69017 One Ton Hoist/Chain Motor 580.55 870.85 6909415 12" Silver Box Truss (Per FT) 27.30 40.95 69016 Half Ton Hoist/Chain Motor 512.25 768.40 6909406 12" Black Box Truss (Per FT) 27.30 40.95 69101 1/4 Ton Hoist/Chain Motor 307.30 460.95 Truss Details 69019 Rotating Motor 500 LB Limit 546.40 819.60 (QTY/Size) 69020 Rotating Motor 200 LB Limit 307.30 460.95 6903815 12" Silver Corner Block 102.45 153.70 Rotate Clockwise 903806 12" Black Corner Block 136.65 205.00 Rotate Counterclockwise 70067 Design Fee (Hourly) 170.75 222.00
Additional Equipment and Supplies may be ordered and will be available onsite to use as needed to ensure structural integrity of the sign. For further information, to request a design/scaled plot, or to place additional orders please contact Shepard's Exhibit Solutions Sales Department at: [email protected] PLACEMENT DIAGRAM SIGN DESCRIPTION, SIZE & WEIGHT Please use the diagram below to illustrate the placement of your hanging For all hanging signs (excluding banners), please provide detailed drawing (DWG or sign(s), motors and/or truss. PDF if available) so hanging anchor points can be determined.
______feet in from back aisle/booth # ______Type: Shape: Size: ______feet in from right aisle/booth # ____ _ Cloth Square Height: Wood Triangle Length: Metal Rectangle Width: Truss Other Weight: Other Additional Notes/Description: ______feet in from left aisle/booth # _____ aisle/booth left from in ______feet
______feet in from front aisle/booth # ______
Please complete the following: Subtotal: $ Company Name: Booth #: 8.750%Tax*: $ Contact Name: Phone #: Amount Due: $ Authorized Signature: Signature also indicates you read and accept the Payment Policy and Terms and Conditions. Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order. Orders cancelled without written 48-hour notice will be charged a one (1) hour cancellation fee. * All tax rates are subject to change. UNION JURISDICTIONS LOS ANGELES
UNION LABOR California is NOT a “right-to-work” state. The installation and dismantling of prefabricated displays comes under the jurisdiction of the Painters union. Union Labor is available to assist in the installation and dismantling of exhibit booths. Exhibit labor, freight and rigging labor, electricians and plumbers can be arranged for at established rates, using the enclosed order forms.
EXHIBIT LABOR JURISDICTION Painter union exhibit labor claims jurisdiction for the installation, dismantling, and first cleaning of prefabricated exhibits and displays. However, one full-time exhibiting company employee may work without tools for thirty (30) minutes on the installation (move in) and (30) thirty minutes on the dismantle (move out), without union labor on booths that are smaller than 10x10. All booths over 10x10 or exceeding 10 linear feet require union labor. Exhibitors are not permitted to use tools of any type (screwdrivers, hammers, electric drills, power saws, etc) on booths of any size. Exhibitors may handle and set out the products they manufacture; however all background materials-display boards, back drops, stands-anything products are displayed upon, attached to, or made part of and laying of floor tile and carpets must be installed by union labor. If union labor is needed, exhibitor personnel may work alongside of t he union on a one to one basis.
MATERIAL/FREIGHT HANDLING JURISDICTION The Teamsters have jurisdiction over all unloading and reloading of materials. The union also has jurisdiction over the operation of all material handling equipment – this includes all dollies and hand trucks. Exhibitors may carry only what 1 person can manage in one trip, using no equipment. No hand carried items may come through the loading dock. Current union jurisdiction precludes hotel personnel from delivering material to exhibit booths.
GRATUITIES /BREAKS Tipping is expressly prohibited. This includes such practices as giving money, merchandise, or other special consideration for services rendered. Do not give coffee breaks other than mid-morning and mid-afternoon, when the union has a 15 minute paid break. Meal breaks are one hour. Any attempt to solicit a gratuity by an employee for any service should be reported immediately to Shepard Exposition Services.
IN GENERAL Exhibitors do not have to respond to grievances or complaints from union and trade personnel with respect to work jurisdictions. Please refer all such disputes and/or questions to Shepard management personnel immediately.
SAFETY Safety of everyone working in the hall is of our utmost concern at all times. Standing on chairs, tables and other rental furniture is prohibited. This furniture is not engineered to support your standing weight. Shepard Exposition Services cannot be held responsible for injuries or falls caused by the improper use of this furniture. If assistance is required in assembling your booth, please order labor on the Labor Order Form included in this manual and the necessary ladders and tools will be provided. LABOR ORDER FORM Anime Expo Shepard Exposition Services July 1 - 4, 2017 5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118 Customer Service Phone: (702) 507-5278 Los Angeles Convention Center, Los Angeles, CA Customer Service Fax: (702) 948-0341 Event Code: C186380717 Customer Service Email: [email protected] Discount Deadline: June 1, 2017 INSTALLATION & DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE
Please complete the following: How many laborers will you require? ______Installation ______Dismantling Date of installation: ______Requested start time: ______Est. Hours ______Date of dismantling: ______Requested start time: ______Est. Hours ______
I w ill need Shepard Supervised Labor for (please check one): I will need Exhibitor Supervised Labor for (please check one): □ Installation □ Dismantling □ Both Install/Dismantle 58 Installation □ Dismantling □ Both Install/Dismantle
Code Qty. Item DiscountRegular Sup. Fee Amount Code Qty.Item Discount Regular Amount Shepard Supervised Labor (Exhibitor not present) Exhibitor Supervised Labor 68066 ST 129.75 168.70 30% ** 68060 ST 129.75 168.70 68067 OT 194.63 253.00 30% ** 68061 OT 194.63 253.00 68068DT 259.50 337.35 30% ** 68062 DT259.50 337.35 Dismantle:68070/68071/68072 Sup install: 68069 Sup dismantle: 68073 Dismantle: 68063/68064/68065 **Supervisory fee is 30% of total cost or $60, whichever is greater.
Please note: - Hours are based on estimates, you will be invoiced for actual time incurred. Subtotal $ - Requested times are not guaranteed and are based on availability. N/A Tax*: $ - Minimum one hour will be charged. Additional time will be billed in in half-hour increments. Amount Due: $ - When ordering dismantle labor, due to show break down and returning empties to your booth, labor ordered through Shepard at the close of the event may not be available until one hour after show close. Labor Hours ST - Straight time: Monday - Friday: 8:00 am - 4:30 pm OT - Overtime: Monday - Friday: 4:30 pm - Midnight; Saturday/Sunday: 8:00 am - 5:00 pm DT - Double time: All other hours and holidays
If you are shipping carpet to the show and require Shepard to install it for you, please complete the following: Exhibitor-Owned Carpet Installation/Dismantling What is your booth size (ft.)? Code SQ FTDescription Discount Regular Amount X=SQ FT 68080 Flooring Only 1.00 1.30 68083Padding + Flooring 1.50 1.95 68079 MINIMUM 259.50 337.35 Subtotal $ Requested install date/time: N/A Tax*: $ Flooring type(s): Amount Due: $ Carpet Padding Other SHEPARD SUPERVISION INFORMATION Please complete this section if you have chosen Shepard to supervise your installation and/or dismantling. Inbound Freight Information Outbound Freight Information Carrier Company Name: Carrier Company Name: # of pieces: Weight of Shipment: Deliver Shipment To: Is shipment? □ Crated □ Uncrated Address: Tracking/Pro #: City, ST, Zip: Estimated arrival date: Type of Service (air, van line, ground, etc.): Shipment to arrive at: □ Warehouse □ Show site If for any reason your shipment is not picked up by your carrier, please choose one of the following options: Set-up Information for Installation Force freight through preferred carrier: Please check all that apply and provide information where requested. Send shipment back to Shepard warehouse: ($400 min. fee)
Booth Size: x Services You Have Ordered (please check all that apply) Forklift required? □ Yes □ No □ Electrical □ Furniture □ A/V Equipment Carpet is? □ owned □ rented from Shepard □ Booth Cleaning □ Telephone/Internet Carpet padding? □ Yes □ No Electrical Information: Drawings are? □ Faxed to Shepard □ Shipped w/exhibit crates □ Electrical should go under the carpet (diagram is attached) □ Electrical drawings are attached On-site Exhibitor Contact Information □ Electrical drawings are with exhibit in crate number Name: Phone #: □ Electrical drawings were sent to the official contractor Hotel: Arrival date/time: Departure date/time:
Please complete the following: Company Name: Booth #: Contact Name: Phone #: Authorized Signature: Signature also indicates you read and accept the Payment Policy and Terms and Conditions. All tax rates are subject to change. Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order. Orders cancelled without written 48-hour notice will be charged a one (1) hour cancellation fee. GROUND RIGGING/FORKLIFT RENTAL Anime Expo Shepard Exposition Services July 1 - 4, 2017 5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118 Customer Service Phone: (702) 507-5278 Los Angeles Convention Center, Los Angeles, CA Customer Service Fax: (702) 948-0341 Event Code: C186380717 Customer Service Email: [email protected] Discount Deadline: June 1, 2017 GROUND RIGGING FORKLIFT RENTAL DO NOT USE THIS FORM FOR MATERIAL HANDLING SERVICES.
Please complete the following: # of pieces to be spotted Heaviest piece to be spotted (times are not Install Date/Time: Dismantle Date/Time: guaranteed) Description of work to be performed:
Code Qty. Item Description Discount Regular Amount PLEASE NOTE: FORKLIFT RENTAL - UP TO 5,000 LB CAPACITY Rate structure includes forklift and (1) 35028 Straight-time Hourly Rental 365.25 474.75 operator only. 35039 Overtime Hourly Rental 466.60 606.50 35067 Double-time Hourly Rental 567.95 738.25 Minimum crews are based on scope of work and area jurisdiction.
Code Qty. Item Description Discount Regular Amount FORKLIFT RENTAL - UP TO 10,000 LB CAPACITY Additional labor and groundmen will be billed at the hourly rate. 35029 Straight-time Hourly Rental 730.45 949.50 35049 Overtime Hourly Rental 933.20 1213.25 35069 Double-time Hourly Rental 1135.95 1476.75 The minimum charge for labor and equipment is one (1) hour. Labor and equipment thereafter is charged in half Code Qty. Item Description Discount Regular Amount (1/2) hour increments. FORKLIFT RENTAL - UP TO 20,000 LB CAPACITY 35035 Straight-time Hourly Rental 1095.70 1424.50 35066 Overtime Hourly Rental 1399.85 1819.75 Orders cancelled without 24-hour notices will be charged a one (1) hour cancellation 35070 Double-time Hourly Rental 1703.90 2215.00 fee. CRANES, SCISSOR LIFTS, AND 4-STAGE FORKLIFTS AVAILABLE UPON REQUEST
ST - Straight time: Monday - Friday: 8:00 am - 4:30 pm OT - Overtime: Monday - Friday: 4:30 pm - Midnight; Saturday/Sunday: 8:00 am - 5:00 pm DT - Double time: All other hours and holidays RIGGING LABOR RATES
Code Qty. Item Description Discount Regular Amount PLEASE NOTE: RIGGING FOREMAN LABOR PER MAN HOUR The minimum charge for labor and equipment is one (1) hour. Labor and 35085 Straight-time Hourly Rate 162.19 210.85 equipment thereafter is charged in half 35086 Overtime Hourly Rate 243.29 316.25 (1/2) hour increments. 35099 Double-time Hourly Rate 324.38 421.70
Code Qty.Item Description Discount Regular Amount Orders cancelled without 24-hour written notice will be charged a one (1) hour RIGGERS AND MATERIAL HANDLERS PER MAN HOUR cancellation fee. 35087 Straight-time Hourly Rate 129.75 168.70 35100Overtime Hourly Rate 194.63 253.00 35101 Double-time Hourly Rate 259.50 337.35 Subtotal $ Please complete the following: N/A Tax*: $ Company Name: Booth #: Amount Due: $ Contact Name: Phone #: Authorized Signature: Signature also indicates you read and accept the Payment Policy and Terms and Conditions. Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order. There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior to first exhibitor move-in day. * All tax rates are subject to change. SHEPARD LOGISTICS SERVICES Anime Expo Shepard Exposition Services July 1 - 4, 2017 1531 Carroll Drive, NW Atlanta, GA 30318 Shepard Logistics Phone: 888-568-8858 Los Angeles Convention Center, Los Angeles, CA Shepard Logistics Fax: 404-596-5620 Event Code: C186380717 Shepard Logistics Email: [email protected]
FAX OR EMAIL THIS FORM ONLY IF YOU ARE SHIPPING YOUR EXHIBIT MATERIALS BY SHEPARD LOGISTICS SERVICES INBOUND PICK UP LOCATION INFORMATION SHIPPING INFORMATION ▪ Payment Authorization form must be on file to pick up as charges will be Items to be shipped included on your show services invoice. Number of Pieces Est. Dims Est. Weight
Requested Pick Up Date: Crates Hours of Operation: Cartons (cardboard) Cases/Trunks (fiber) (color) Company # Skids/Pallets Address Carpet (color) TV/Monitor Other (City) (State) (Zip) Total Pieces Total Dims. Total Wt.
Size of largest piece: LWH SHIP TO Loading Dock □ Yes □ No Lift Gate ______Residential Inside Pick up Inside Delivery ______□ I will be shipping to the WAREHOUSE Special Instructions: (Company Name, Booth #) Anime Expo c/o Shepard Exposition Services ▪ Please note: All Shepard Logistics quotes include transportation cost only. 2315 E. Locust Ct. Additional material handling fees may apply on show site Ontario, CA 91761 OUTBOUND SHIPPING INFORMATION I would like to schedule Outbound Transportation. Please provide me with □ a Material Handling Agreement at show site for my shipping instructions and Warehouse Deadline June 22, 2017 signature. So we may deliver your Outbound Material Handling Agreement Date and labels, please complete the following information.
□ I will be shipping to SHOW SITE Ship to Address: c/o Shepard Exposition Services (Company Name, Booth#) Anime Expo Los Angeles Convention Center Contact Name: 1201 S Figueroa St Phone: Los Angeles, CA 90015 Deliver By Date: Number of labels: Delivery date: June 29, 2017 Special Instructions:
TYPE OF SERVICE - Choose One TRANSPORTATION CHARGES Next Day Air 2nd Day Air Charges for transportation and material handling services provided by Shepard shall be billed to the Credit Card on file.
Type Card Service via Air Transportation is charged based on Dimensional weight or Actual weight whichever is greater. Logistics/Material Handling ONLY Authorize ALL charges Credit Card #:
Expiration Date: Security Code: Billing Address: Standard Ground Other (Truck Load, Specialized) City, ST, Zip:
Name on Card: Authorized Signature:
A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST. Please complete the following: Exhibiting Co. Name: Booth #: Contact Name: Phone #: Email: Fax #: Authorized Signature: Signature indicates you have read and accept the Payment Policy and Terms and Conditions.
Orders must be received within 24 hours of requested pickup date. Service level may be changed in order to meet delivery date. ShepardLogistics CompleteTransportationServices
AdvantagesofShepardLogistics
Ͳ 10%materialhandlingdiscountforroundtripSLScustomershipments Ͳ Volumediscountingforlargershipments Ͳ GuaranteedpricequotesonlinewithonlinebookingandscheduledpickͲup Ͳ Preferredandconfirmedtargettimesinbound Ͳ PreͲprintedbillsandshippinglabelscorrectlyformattedinboundoroutbound Ͳ Free30ͲdaypreͲeventstoragecharges Ͳ Shipdirecttoshowsiteandavoidwarehousechargeswhenfacilitypermits Ͳ Automatedtrackinganddeliverystatusreportsviaemail Ͳ Nodriverwaitingtimechargesinboundoroutbound Ͳ Noadditionaltradeshowfees Ͳ PriorityEmptyReturnLabelstoallinboundLogisticsCustomers Ͳ GuaranteedpickͲupoutboundfromshow,withimmediateloadingfollowingemptyreturn Ͳ GuaranteedonͲtimedeliverytodestinationcity,facility,orwarehouseoritisfree
BenefitsofShepardLogistics Ͳ Security;immediatePROOFoutboundloadingreducesriskofpilferageormisloading Ͳ Convenience;lesspaperworkandlesstracking Ͳ Efficiency;schedulingtravel,laborreliably,andpossiblyavoidingweekendovertimechargesinbound Ͳ CostSaving;discountingofmaterialhandlingcharge
TotakefulladvantageoftheShepardAdvantage,contact 888.568.8858 [email protected] SHIPPING LABELS
Anime Expo
ADVANCE SHIPPING ADDRESS LABELS
ADVANCE WAREHOUSE ADVANCE WAREHOUSE
R TO: R TO: (EXHIBITING CO. NAME) (EXHIBITING CO. NAME) Booth #: Booth #:
U c/o Shepard Exposition Services U c/o Shepard Exposition Services
2315 E. Locust Ct. 2315 E. Locust Ct. S Ontario, CA 91761 S Ontario, CA 91761
Delivery Hours: M-F, 8-4:30 PM Delivery Hours: M-F, 8-4:30 PM H For: Anime Expo H For: Anime Expo First day freight can arrive w/o a surcharge: First day freight can arrive w/o a surcharge: June 1, 2017 June 1, 2017 Last day freight can arrive w/o a surcharge: Last day freight can arrive w/o a surcharge: June 22, 2017 June 22, 2017
DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS
DIRECT TO SHOW DIRECT TO SHOW
R TO: R TO: (EXHIBITING CO. NAME) (EXHIBITING CO. NAME) Booth #: Booth #: U C/O: SHEPARD EXPOSITION SERVICES U C/O: SHEPARD EXPOSITION SERVICES South Hall South Hall
Los Angeles Convention Center Los Angeles Convention Center S 1201 S Figueroa St S 1201 S Figueroa St Los Angeles, CA 90015 Los Angeles, CA 90015 H For: Anime Expo H For: Anime Expo MUST NOT BE DELIVERED PRIOR TO: MUST NOT BE DELIVERED PRIOR TO:
June 29, 2017 @@8:00 AM June 29, 2017 8:00 AM HANGING SIGN SHIPPING LABELS
Anime Expo
HANGING SIGN SHIPPING ADDRESS LABELS
HANGING SIGN: If you have a sign or anything (truss, etc.) that has been approved to hang from the ceiling, send it to the advance shipping warehouse address. Hanging items must be identified and readily available since they are installed first, before the show floor becomes encumbered by freight.
58 ADVANCE WAREHOUSE HANGING SIGN R TO: (EXHIBITING CO. NAME) U Booth #: c/o Shepard Exposition Services 2315 E. Locust Ct. S Ontario, CA 91761 Delivery Hours: M-F, 8-4:30 PM H For: Anime Expo First day freight can arrive w/o a surcharge: June 1, 2017 Last day freight can arrive w/o a surcharge: June 22, 2017
ADVANCE WAREHOUSE HANGING SIGN R TO: (EXHIBITING CO. NAME) Booth #: U c/o Shepard Exposition Services 2315 E. Locust Ct. S Ontario, CA 91761 Delivery Hours: M-F, 8-4:30 PM H For: Anime Expo First day freight can arrive w/o a surcharge: June 1, 2017 Last day freight can arrive w/o a surcharge: June 22, 2017 MATERIAL HANDLING AUTHORIZATION Anime Expo Shepard Exposition Services July 1 - 4, 2017 5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118 Customer Service Phone: (702) 507-5278 Los Angeles Convention Center, Los Angeles, CA Customer Service Fax: (702) 948-0341 Event Code: C186380717 Customer Service Email: [email protected]
SHIPMENT INFORMATION
Please complete the following information: Please indicate number of pieces and the estimated weight: We plan to ship to: □ Advance Warehouse □ Direct to Show Site # of Pieces Description Weight We plan to ship on (date): Crates Our materials should arrive on (date): Cartons Carrier Name: Pro #: Cases Origin of Shipment (city, state): 58 Carpet Please provide a contact name and number for any questions Shepard may have Miscellaneous in regards to this shipment: Total Weight Name: Phone:
MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET
SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 10% DISCOUNT ON MATERIAL HANDLING WITH Signature Series Shipping. To set up your Signature Series Shipping, please call 888-568-8858, or complete the Shepard Logistics Order Form included in this manual. Signature Series Shipping does not apply to shipments considered small package, local or shipments over 10,000 lbs.
Roundtrip SLS shipping is required to qualify for Signature Series Shipping. (35572 )
COMPUTATION OF MATERIAL HANDLING SERVICES The following services, whether used completely, or in part, are offered as a package. When recording weight, round up to the next 100 lbs. For example: 285 lbs. = 300 lbs./100 lbs. = 3 X RATE = $ Amount or minimum charge, whichever is greater.
Standard Material Handling Weight Description Price Total Weight Description Price Total Direct Shipments to Showsite Advance Shipments to Warehouse
Included in Booth Package $164.68 $214.00
Crated Uncrated Special Handling Crated Special Handling 35030 35043 35038 35010 35036 Pieces Small Packages (FedEx/UPS/DHL under 30 lbs to warehouse.) Overtime Overtime: 30% fee for each overtime application based on ST rate $82.25 $107.00 $164.50 Double Time Each carton Special handling Min. per shipment Double Time: 50% fee for each double time application based on ST rate 35048 35268 35045 RATES ARE PER 100 LBS. WITH A 200 LB. MINIMUM For credit card payments, please complete the payment authorization form. Any additional overtime charges will be invoiced at Subtotal $ show site and are subject to change pending move-in/move-out schedule. N/A Tax*: $ We understand that your calculation is only an estimate. Invoicing will be calculated from actual certified weight ticket or Amount Due: $ reweigh ticket on inbound material handling receiving report. Adjustments will be made accordingly. Any adjustments to charges must be made at show site.
Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse. Loose, easily damaged, uncrated, or blanket-wrapped shipments should be shipped directly to the show site. If you have any questions about material handling, please contact Shepard Customer Service department. A disposal fee & minimum 1 hr labor will be charged for all booth materials (booth displays, flooring, etc.) that are left unclaimed after show move-out.
Please complete the following: Company Name: Booth #: Contact Name: Phone #: Authorized Signature: Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above. Signature also indicates you have read and accept the Payment Policy and Terms and Conditions, sign and return to Shepard. Payment Authorization must be completed and returned with Material Handling Worksheet. Other charges may apply, please review Material Handling Information form included in this manual. * All tax rates are subject to change. STORAGE AUTHORIZATION FORM Anime Expo Shepard Exposition Services 5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118 July 1 - 4, 2017 Customer Service Phone: (702) 507-5278 Los Angeles Convention Center, Los Angeles, CA Customer Service Fax: (702) 948-0341 Event Code: C186380717 Customer Service Email: [email protected] Please Note: This form is for Accessible/Secured Storage only. STORAGE AUTHORIZATION Please fill out the information below: Company Name: Booth #:
Contact Name: Phone #: # ● For liability reasons, only shipments for which material handling drayage charges have been paid to Shepard will be eligible for Shepard storage services.
● All packages must be properly packed & labeled. Shepard Exposition Services’ limit of liability will be $5.00 per pound or $500.00 per package or container , whichever is less. No uncrated material will be accepted at the warehouse.
SHOWSITE STORAGE Secured Storage: Materials will be placed into secured storage and will be returned to your booth after the close of the show. The materials will be accessible during the show by Shepard personnel only. A minimum one-hour material handling labor charge at show rates will apply each time material is handled to or from storage. There is no charge to return materials to your booth at the close of the show. Secured storage rates are eighty (80) cents per square foot per day ($100.00 Minimum). (35400) Accessible Storage: Materials in accessible storage will be accessible during the show but not necessarily by exhibitors. The charge for Accessible Storage is a daily storage fee plus labor each time materials are moved. There will be a $35.00 per day charge for pallet/skid, $80.00 per day for 1/2 trailer usage and $120.00 per day for full trailer usage. When Shepard personnel are required to move materials into or out of storage, will be billed at the material handling labor rates each time material is moved. This fee is in addition to the labor charge each time stored items are accessed. ($100.00 Minimum) There will be no charge to return material to the booth at the close of the show during the standard empty return process. Accessible storage is not considered secure and is stored at the sole risk of the Exhibitor. (35166) POST SHOW TRANSPORTATION AND HANDLING Shepard Exposition Services will store your shipments in our warehouse both before and after your event. Please take note of the important information below. All shipments selected to be returned to warehouse are subject to applicable transportation and handling fees. Please note that Onsite Material Handling Fees do not include transportation or handling to and from the warehouse. Return to Warehouse Service Fee: At the customer’s request, each shipment returned to the Shepard warehouse will incur the following charge: $20.00 per cwt. ($400.00 min.) (35005)
Storage per Month Service Fee: Monthly storage is $10.00 per cwt per month ($100.00 min) . Storage fee will automatically be charged for shipments that are returned to Warehouse and stored in excess of three (3) business days. (Monthly storage is charged the current year.) (35006) Special instructions or remarks:
Where will your shipments be going AFTER they have been stored? Shipped to another destination as arranged via Shepard Logistics Services
Transport to another SES show: Delivery Date:
Pick-up arranged with another carrier
Please complete the following: Company Name: Booth #: Contact Name: Phone #: Authorized Signature: Signature also indicates you read and accept the Payment Policy and Terms and Conditions. Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order. There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing. * All tax rates are subject to change. MATERIAL HANDLING INFORMATION
Shepard Exposition Services Anime Expo 5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118 Customer Service Phone: (702) 507-5278 Customer Service Email: [email protected]
MATERIAL HANDLING INFORMATION & ADDITIONAL CHARGES
SPECIAL HANDLING Rate as shown on Material Handling Authorization Form A special handling charge applies if your shipment requires extra labor for stacking or unstacking containers on a truck (cubic loading), tarping or untarping freight or containers, rigging pieces for loading or unloading on a truck or from the ground, loading or unloading materials in a freight elevator, carpet and/or pad only shipments, or other circumstances requiring the rehandling of materials including but not limited to freight on the truck needing to be unloaded in a specific order/orientation or requires freight on the truck to be moved to unload actual delivery. Shipments that arrive bulk via small package carrier such as FedEx Express Service, UPS small package service, DHL small package service and Airborne Express may be charged a special handling rate due to their delivery procedures.
DISPOSAL FEE Fee: .75 Per Lb Labor Rate: 129.75 Per Hour ( OT/DT rates may apply) A disposal fee & minimum 1 hr labor will be charged for all booth materials (booth displays, flooring, etc.) that are left unclaimed after show move-out. OVERTIME/DOUBLE TIME Surcharge: Overtime: 30% Double Time: 50% Shipments that are moved and/or handled on overtime and/or double time hours will incur a surcharge based on the handling times noted on the receiving/shipping documents. Drivers picking up outbound shipments will be sequenced for loading ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in.
WAREHOUSE OVERTIME/DOUBLE TIME Surcharge: Overtime: 30% Double Time: 50% Advanced shipments may be received during straight time hours at the warehouse location, however an overtime/double time surcharge may be applied to an advanced warehouse shipment due to required delivery schedule based on show move-in and move out hours beyond our control. This would also be true if freight was received after hours at the warehouse trapping facility.
EARLY/LATE SHIPMENTS TO WAREHOUSE Surcharge: 25% Minimum: $50.00 35003 A surcharge will apply to shipments not arriving within the published dates (refer to Show Information page for dates) for advance warehouse or arriving on show site after show opening. Any shipment arriving to showsite after show open will be charged a surcharge. UNCRATED SHIPMENTS Rate as shown on Material Handling Authorization Form An additional charge of 50% (or as stated on Material Handling Authorization page) of the applicable material handling charge at the time of delivery shall be charged for all loose, uncrated, or unprotected shipments received at the show site docks. The charge is a one-time charge that includes both move-in and move-out of the show, and is based on the weight of the shipment handled. MIXED SHIPMENTS Rate as shown on Material Handling Authorization Form Mixed shipments that are uncrated by 50% or more are considered special handling and additional rates will apply. OFF-TARGET DELIVERIES Surcharge: 15% Minimum: $50.00 35004 For targeted shows (exhibitors who received/requested a Targeted Date/Time), a surcharge will apply if shipment is not delivered (or carrier has not checked in) during assigned target date/time.
MARSHALING YARD Surcharge: $30 per Shipment 35250 Where Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space is provided by the facility, Shepard may charge a one time fee per shipment processed inbound and/or outbound through the marshaling yard. REWEIGH OF SHIPMENTS Surcharge: $25.00 per forklift load 35282 An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket, or an incorrect or understated weight on a delivery document. EMPTY CRATE STORAGE Surcharge: $25.00 per piece, Minimum $50.00 35105 A charge per crate, carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore not subject to material handling charges. SMALL PACKAGE CONSOLIDATION Cartons weighing 30lbs or less will qualify for the small package rate. Should one delivery contain 15 or more small packages, it can be consolidated and charged as standard material handling for a lower rate. Packages exceeding 30lbs will be billed standard Material Handling fees at the prevailing show rates.
ENVELOPE DELIVERIES Surcharge: $10.50 per envelope 35007 During show hours at the show facility, a charge will apply to receiving and delivering envelope packages to your booth.
If you have any questions about material handling, please contact Shepard Customer Service department. MATERIAL HANDLING 101 Anime Expo
MATERIAL HANDLING Q&A What is material handling (also referred to as drayage)? What is the difference between material handling and shipping? Material handling is the process of unloading your freight from your shipping Shipping is the process of carrying your shipment from your location, pick- carrier, either at the warehouse or show site, delivering it to your booth, storing up area to it's destination and also the process of returning your shipment your empty containers (empties) if required, returning of your empties at the close back to your location after the close of the show. Material handling begins of show, and then reloading your freight back onto your shipping carrier. at the time your shipment arrives to the docks (please refer to "What is What is the definition of "freight"? material handling?" for the full definition.) Any exhibit materials that are shipped or delivered to the advance warehouse or show facility via shipping carrier, POV, or delivery truck.
What is a "certified weight ticket"? A printed weight ticket from a scale certified or inspected by a government Do I need to order a fork lift to unload or reload my freight? authority such as the Dept. of Agriculture, indicating the date weighed, the weight No, please do not order a forklift for unloading/reloading of your materials. of the shipment and the vehicle ID of the unit being weighed. IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS What does CWT mean? What are advance shipments? CWT is an acronym for Century Weight, therefore it means per 100 lbs. All shipments that are addressed to the advance warehouse address (please IMPORTANT FACTS ABOUT DIRECT SHIPMENTS refer to "Advance Warehouse" shipping labels included in this manual). Shepard will begin accepting your shipments 30 days prior to first show open day What are direct shipments? (date may vary depending on show schedule). All shipments that are addressed directly to the exhibit facility (please refer to "Direct to Show" shipping labels included in this manual). The warehouse will receive shipments Monday-Friday, 8:00am - 4:00pm, excluding holidays. Shipments must arrive during published exhibitor move-in times only. Do not ship direct to show site in advance. If delivery cannot be guaranteed to Shipments must arrive by advance warehouse deadline date to avoid a late arrive during exhibitor move-in, shipment must go to advance warehouse. surcharge. (Please refer to the "Show Information" page included with this manual for deadline date.)
Crates, cartons, skids, fibercases, and carpets can be accepted at the All shipments must have a bill of lading or delivery slip indicating number of warehouse, but DO NOT ship crates weighing over 5,000 lbs., loose/uncrated pieces and weight. Certified weight tickets required. shipments and/or machinery to warehouse. You must ship those items direct to show site. Crates weighing over 5,000 lbs. or loose/uncrated shipments must be All shipments must have a bill of lading or delivery slip indicating number of shipped direct to show site to arrive during exhibitor move-in times. pieces and weight. Certified weight tickets required. All shipments must be prepaid, no collect on delivery shipments will be accepted. All shipments must be prepaid, no collect on delivery shipments will be accepted. MATERIAL HANDLING CHARGES LIABILITY INSURANCE What determines how much I'm charged? What is and why would I need liability insurance? Charges are based off the weight from your inbound weight ticket included with your shipment. Accidents happen, therefore, most show organizers and facilities require How do I calculate material handling charges? liability insurance. Please refer to your booth contract for exact minimums Material handling services, whether used completely, or in part, are offered as a required. package. When recording weight, round up to the next 100 lbs. EXAMPLE: 285 lbs. = 300 lbs./100 lbs. = 3 X RATE = $ Amount or minimum Please make sure your materials are covered from the moment they leave charge, whichever is greater. your company location to the time they return after the close of the show. Will there be any additional charges? Additional charges may apply. Please review the Material Handling Authorization and Material Handling Additional Services forms included in the manual for all If applicable, included in your manual is information and an application for applicable fees. liability insurance and booth coverage can also be purchased to protect your valuable exhibit materials. SMALL PACKAGES What are small package carrier shipments? OUTBOUND SHIPMENTS Shipments that arrive via small package carrier such as FedEx Express Service, You must complete a Shepard Material Handling Agreement (MHA) for all UPS small package service, DHL small package service, and other carriers in outbound shipments. A MHA will be distributed at show site if all services this category and do not have a certified weight ticket included with shipment. have been paid in full, or you can request one at the customer service desk. This applies to packages weighing under 30 lbs.
How do I calculate my small package carrier shipment? Charges for small package carrier shipments are based on per carton, per delivery. Upon completion of packing and labeling of your materials, complete the bill Example: I'm shipping 3 packages via FedEx, how much will I be charged? of lading with all required information, and return to customer service. If you 3 x per carton rate = $ amount charged (plus any additional fees that may apply) have questions on how to complete your bill of lading, please ask a Shepard customer service representative located at the customer service desk. Please be advised that your whole shipment may not arrive to its destination at one time. Therefore you may be charged per each delivery, and minimum If you are NOT using the designated shipping carrier, you must call your charges may apply. carrier with pick-up information. If your carrier fails to pick up your shipment, CRATED~UNCRATED~SPECIAL HANDLING Shepard will either reroute your freight through the carrier of our choice or return to the local warehouse (whichever is indicated on your MHA). What are CRATED materials? Materials delivered that are skidded or in a container that can easily be unloaded/reloaded with no special handling required. SIGNATURE SERIES SHIPPING What are UNCRATED materials? How can I make shipping my show materials easier? Materials delivered that are loose, pad-wrapped or unskidded without proper Signature Series Shipping will make it easier with the following lifting bars and/or hooks. benefits: What is SPECIAL HANDLING? ~ Receive a 10% discount off of material handling rates (restrictions apply). Shipments delivered that require extra labor for stacking or unstacking ~ Worry-free shipping to and from your show. containers on a truck, tarping or untarping freight or containers, or rigging ~ Priority Empty Service - priority of empty return at the close of show pieces for loading or unloading on a truck or from the ground, or other ~ Volume discounted shipping rates circumstances requiring the rehandling of materials. Cannot be completed ~ Charges will be billed to your show invoice-one less invoice/bill to keep track of. solely with one forklift and operator. ~ No driver wait fees. MOBILE SPOTTING FEE Anime Expo Shepard Exposition Services 5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118 July 1 - 4, 2017 Customer Service Phone: (702) 507-5278 Los Angeles Convention Center, Los Angeles, CA Customer Service Fax: (702) 948-0341 Event Code: C186380717 Customer Service Email: [email protected] Discount Deadline: June 1, 2017 MOTORIZED UNIT/VEHICLE SPOTTING FEE
As the Official General Service Contractor, Shepard Exposition Services is responsible for all motorized units/vehicles entering and exiting hall. Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading, if Shepard determines such activity to be operationally feasible and safe. All vehicles on the exhibit hall floor must be escorted by Shepard personnel. The Fire Marshal requires SES to verify that the following safety regulations are adhered to:
*Additional fees may apply if mobile spot cannot be driven into place and must be assisted or if scheduled mobile spot time is missed.
Less than 1/4 tank of gas
Battery disconnected
Gas tank taped shut
Qty: Description Surcharge Each Way Total Amount
Motorized Unit/Vehicle Spotting (35108) $100.00
Subtotal 9.00% Tax Amount Due
Please complete the following: Company Name: Booth #: Contact Name: Phone #: Authorized Signature: Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above. Signature also indicates you have read and accept the Payment Policy and Terms and Conditions, sign and return to Shepard. OUTBOUND BILL OF LADING/SHIPPING LABEL REQUEST Anime Expo Shepard Exposition Services 5845 Wynn Road, Suites A,B,C,D, Las Vegas, NV 89118 July 1 - 4, 2017 Customer Service Phone: (702) 507-5278 Los Angeles Convention Center, Los Angeles, CA Customer Service Fax: (702) 948-0341 Event Code: C186380717 Customer Service Email: [email protected] PRE-PRINTED OUTBOUND BILL OF LADING AND SHIPPING LABELS
All outbound shipments require a Bill of Lading and shipping labels. Shepard offers complimentary pre-printing of these items. To take advantage of this service, please complete this request and submit to Shepard. Your pre-printed BOL and labels will be delivered to your booth prior to the close of the show. *Note: All third parties must pick up BOL/labels at the Shepard Service Desk.
58 SHIP TO ADDRESS: COMPANY NAME
DELIVERY ADDRESS
CITY STATE ZIP
CONTACT NAME BOOTH
Number of Pieces: Number of Labels Requested:
Crate Skid Cases Carton Total Weight
CARRIER SELECTION OFFICIAL SHOW CARRIER: SHEPARD LOGISTICS OTHER: **If selecting a carrier other than Shepard Logistics, you must schedule the pickup. ** If using FedEx or UPS you must have and apply their shipping labels
Type of Service: In the event your designated carrier fails to pickup: Ground Overnight 2nd Day Reroute via show carrier Return to Warehouse Shipping Options: Inside Delivery Residential Lift Gate No Loading Docks
OUTBOUND SHIPMENT REQUIREMENTS: 1. Shepard will print and deliver your BOL with Shipping Labels to your booth prior to the close of the show. 2. Exhibitors must properly package and label all materials. 3. Completed BOL must be turned in to the Shepard Service Desk including piece count and estimated weight. 4. Please see the SES service desk if you do not receive a BOL **Please note: If utilizing FedEx/UPS as your carrier you must supply your own outbound labels
TRANSPORTATION CHARGES BILLING ADDRESS: SAME AS SHIP TO ADDRESS
Company Name
Address
City State Zip
Please complete the following: Company Name: Booth #: Contact Name: Phone #: Authorized Signature: Signature also indicates you read and accept the Payment Policy and Terms and Conditions. Register at www.insurance4exhibitors.com! It's easy and you get an immediate certificate! General Liability Insurance for $1,000,000 per Occurrence / $2,000,000 Aggregate GENERALCOMPANY LIABILITYINFORMATION INSURANCE PREMIUM RATES / EVENT INFORMATION
______1 Event Day: $89.00 ______4-10 Event Days: $119.00 ______6 Month Policy: $475.00
______2-3 Event Days: $109.00 ______11-30 Event Days: $199.00 ______Annual Policy: $650.00
NA ME OF EVENT:______EVENT START DATE:______End Date:______
EVEN T WEBSITE:______EVENT CONTACT:______PHONE # ______
VENUE ADDRESS with City, State & Zip:______
EXHIBITOR INFORMATION – REGISTER AT www.insurance4exhibitors.com
Exhibiting Company/Insured:______Contact Name:______Address:______City:______State: Zip code:______Email: ______Country: Telephone: ______Description of Business/Exhibit: ______Does your exhibit or business involve any of the excluded activities below? ______YES ______NO Alcohol Serving Amusement Devices Animals Athletic Participation Mazes Disc-Jockeys Bands Entertainment & Film Industry Equipment Rental Tobacco Fireworks, Firearms, Weapons Health Supplements Hot Wax Impressions Inflatables Installation/Service/Repair Massage Mechanical/Amusement Devices Water Activities Medical Testing Motor Sport Activities Oxygen / Aromatherapy Storefront Operations Tattooing or Piercing Vehicles in Motion Weight-Loss Products Watercraft Exhibits on Water
If yes, describe (we can still get you insurance)______
Additional Insured: Most event planners or venues require you to name them as an additional insured. We need the name and address for each Additional Insured to issue a certificate. Don't list your employees. Just leave blank if you do not know.
Additional Insured #1:______Additional Insured #2: ______Address,City,ST,Zip: ______Address,City,ST,Zip: ______Any special wording or coverage needed: ______Any Additional Information or notes: ______
METHOD OF PAYMENT - BY SIGNING BELOW YOU AUTHORIZE US TO CHARGE YOUR CREDIT CARD
Payment Form: __ American Express __ MasterCard __ Visa __ Discover __ Check (Payable to "Insurance for Exhibitors") Card Number ______Expiration Date: ______Security Code: ______Cardholder Name:______Cardholder Address:______Has any prior coverage been cancelled or non-renewed? _____ Yes ______No TERMS and CONDITIONS Coverage is only provided for law suits brought in the U.S. and events held in the United States. I understand that the insurance company, in determining whether to provide insurance coverage, will rely on the information contained in this form and all other information being submitted. I hereby warrant, represent, and confirm that to the best of my knowledge al information provided is complete, true and correct. Signing this application does not bind the Applicant or the Company to complete the insurance, but it is understood and agreed that the information contained herein shall be the basis of the contract should a policy be issued. If any of the above questions have been answered fraudulently or in such a way as to conceal or misrepresent any material fact or circumstance concerning this insurance or the subject thereof, the entire policy shall be void. I understand that this policy includes an Agency fee which is not charge by the insurance company. The exact amount of the fee has been disclosed. I also understand all agency fees are not refundable once they are incurred. I also understand that this general liability policy does not provide any property coverage. By typing my name below, I am signing and agreeing.
I accept and understand the terms and conditions, Cardholder Name (Print)______I understand that no property is covered on this policy: _____ I want a quote for property coverage: ______
Insurance for Exhibitors Online: http://www.insurance4exhibitors.com 30285 Bruce Industrial Parkway, Suite B Email: [email protected] Solon, OH 44139 Phone: 440-349-6650 Fax: 440-815-2154 Shepard Glossary Advanced Freight – Refers to freight that has been sent to Shepard’s warehouse prior to the Event move in. Advance Order – An order for services sent to service contractor prior to installation date. Aisle Carpet – The carpet that is placed on the Event floor in the aisles to separate the booths. Back Wall – Refers to the drape used at the rear of a standard booth. Bill of Lading – A legal document that establishes the terms between the shipper (exhibitor) and transportation company (carrier) for the transport of goods between specified points for a specified charge. A bill of lading is required to be filled out and turned in at the Shepard Service Desk at the close of the show, after the exhibitor is all packed up, in order to Shepard to release the freight to the transportation company (carrier) Booth Package – This term describes the equipment supplied to exhibitors from show management. Certified Weight Ticket – Certified weight ticket is a required documented measurement used for shipping exhibit properties. All carriers checking into a Shepard marshaling yard are required to present a certified weight ticket at check in. Common Carrier – A transportation company moving exhibitor freight, which usually only accepts crated materials that it can consolidate with the properties of other customers into one shipment bound for the same destination. Only Shepard can accept freight from a common carrier. Corner Booth – An exhibit space with exposure on at least two aisles, usually found at the end of a row of inline booths. CWT – “Century Weight” or “hundredweight”. The total weight of a crate is divided by 100 to obtain billable weight. 51,000 lbs / 100 = 510 cwt Drayage – The service that includes delivery of materials to an exhibit space, removal of empty crates, storage of crates during the Event, return of crates at the end of the Event, and delivery of materials to the carrier loading area. DT Labor – Double‐time labor, or work performed on double time and charged at twice the published rate. Empty Sticker – A colored sticker used to mark empty crates and boxes for storage provided in the material handling service. See Service Desk for Empty Stickers. Exclusive Contractor – One who holds an exclusive contract with a facility or event manager to provide specified services to that facility or Event. Exhibitor‐Approved Contractor (EAC) – Also called an independent contractor, a supplier hired by an exhibitor to perform trade Event services independently of Event management‐appointed contractors. Exhibitor Kit – Also known as a Service Manual, this is package of information that contains all rules, regulations and ordering forms relating to an exhibition, provided to exhibitors by Event management. Facility Carpeted – Indicates the exhibit hall and/or ballroom in which the Event is taking place is already carpeted. Floor Order – An order for product or service placed after Advance Deadline therefore not eligible for discounted rates. Floor Port – A utility box recessed in the floor containing electrical, telephone or plumbing connections. Freight – Exhibit properties and other materials shipped for an exhibit. Freight Desk – The area where inbound and outbound exhibit materials are handled at a trade event. Forklift /Ground Rigging – Handling and assembly of machinery that requires the use of a forklift. This includes positioning and/or re‐skidding of exhibitor material, machinery and equipment. Hard wall – A type of exhibit construction in which walls are made of a solid material, rather than fabric. I&D – Installation and dismantling of an exhibit by a labor source. Exhibitors may orders this service from the general contractor. ID Signs – Typically a 7” x 44” cardstock sign that contains exhibitor name and booth number. In‐line – An exhibit that is constructed in a continuous line with other exhibits. Island Exhibit – An exhibit with aisles on four sides. There is no pipe and drape construction provided to Island booths. Labor – Contracted workers who perform services. When labor is ordered, hours are based on estimates and will be billed actual time incurred. Requested times are not guaranteed and are based on availability. Minimum of one hour will be charged. Additional time will be billed in increments. Rates are based on when labor was performed: ST, OT, DT. Logistics – Point to point transportation services for freight by an appointed carrier. Marshaling Yard – A lot where trucks gather for orderly dispatch to Event site. When Shepard provides a marshaling yard, all carriers must check in, present a weight ticket, and will be guided to the docks to unload when a space is available. The same is true for the out of the show. Applicable fee applies. Move In – Refers to the date and time that exhibitors gain access to a facility and are able to begin the construction and/or set up of their booth. Mobile Spotting Fee – The charge for Shepard personnel to safely guide vehicles operated by exhibitors on the exhibit hall floor when approved by show management and if Shepard determines such activity to be operationally feasible and safe. All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel. All local fire marshal rules and regulations apply. Please call customer service for details. Move‐out – The date/time specified by Event management for dismantling exhibits and clearing the exhibition floor. Also referred to as Tear Down. Padded Van Shipment – Uncrated goods covered with blankets or other protective padding and shipped via van line. Perimeter Booth – A booth space on an outside wall. Pipe and Drape – Tubing covered with draped fabric to make up rails and back wall of a trade show. Porter Service – A service that includes the emptying of wastebaskets within the booth at specific intervals during the show. Quad Box – Four electrical outlets in one box provided by the electrical contractor. Registration – This refers to an area that Event management uses to register and check in Event exhibitors, buyers and attendees. This is the place in which show badges can be obtained. Rigger – A skilled worker responsible for handling and assembly of machinery. Right‐to‐Work state – A state where no person can be denied the right to work because of membership or non‐membership in a labor union. See the Union Rules and Regulations within your manual for specific guidelines. Service Desk – The location at which exhibitors order services. Side Rails – The wall between two booths used to divide exhibits, typically 3’ high. Skirting – Decorative covering around tables and risers. Tables are skirted on 3 sides unless additional skirting is ordered. Special Handling: An additional charge that applies to exhibits shipments requiring extra labor, equipment, or time for delivery to exhibit space. ST labor – Straight time labor, or work performed during normal hours at the standard rate. Targets – Exhibitor move in date/time prior to general move‐in available by appointment only. Visqueen – A clear heavy plastic sheeting that is placed over exhibiting carpeting after it is laid in order to protect it until show opens. TURN KEY Plant & Floral Order Form EVENTS Ph: 702-415-8236 [email protected] Nationwide Service Available Fax: 702-876-5778
Event Name: ______Location: ______
Date/Time In: ______Date/Time Out: ______
Booth Number/Name: ______Contact Name: ______
Contact Number: ______E-Mail Address: ______
Floral Arrangements Unit Price Qty Total Other Decorating Services: Mixed Arrangements 65 & Up Themed Parties and Props, Scenic Sets, Beaded Drapery, Tropical Floral 75 & Up Custom Arrangements 100 & up Balloons, Entertainment and Trade Show Booth Decor. Height ______Width ______Blooming Foliage • FOR RENTAL ONLY - BLOOMING FOLIAGE Mum: TYellow TWhite TLavender $32.50 Azaleas: TRed TWhite TPnk/Wht $38.50 AND TROPICAL PLANTS Bromeliad $38.50 Tropical Plants Ivy ______Pothos ______$35.00 • ALL ORDERS MUST BE PAID IN ADVANCE Large Boston Fern $40.00 3 Foot Tropical Plant $49.50 • SUBSTITUTIONS MAY BE NECESSARY 4 Foot Tropical Plant $59.50 5 Foot Tropical Plant $69.50 6 Foot Tropical Plant $79.50 • ALL ORDERS NOT CANCELLED AT LEAST 7 DAYS PRIOR 8 to 12 Foot Tropical Plant $150 & up TO DELIVERY ARE SUBJECT TO FULL RENTAL PRICE 6 foot Topped Dressed w/Ivy & Blooming $165 & Up Outdoor Trees Call Containers (Please Check One) SUB TOTAL: ______TWhite TBlack TOther Delivery, Pickup & Maintenance - 10% Special Order: or $17.50 minimum: ______
TAX: ______
TOTAL: ______
Payment Information: T Visa T Mastercard T Amex
Company Name: ______Card Holder Name: ______
Billing Address: ______City: ______State: ______Zip: ______
Credit Card#: ______Expiration: ______Security Code: ______
Authorized Signature: ______Date: ______
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______Anime Expo Exhibitor Booth Security Order Form 22600 Savi Ranch Pkwy, Yorba Linda, CA 92887 Phone: 714-283-2766 Fax: 714-616-5473
Exhibitor Information Company Name:______Contact Name:______Booth #:______Address:______City:______State:______Zip:______Contact Phone #:______Email______Fax #: ______
Important Ordering Information 1. Complete the exhibitor information above along with page two of this order form. 2. Select the type of security services you wish to order for the Anime Expo 3. Faxing your order: - Fax orders to (714) 616-5478 - All faxed orders must include credit card payment information and the card holder’s signature for payment 4. Emailing your order: - Email order to [email protected] - Scan both pages of document and email. 5. Mailing your order: Executive Event Services 22600 Savi Ranch Pkwy Yorba Linda, CA 92887 Attn: Anime Expo Booth Request Payment for mail order: -Payment in full must accompany order. -Payment may be made by credit card, money order, or check (No Cash) -Checks or Money Orders – Make Payable to “Executive Event Services”
6. Orders received after June 15 will be required to pay the last minute rate listed below. 7. Any questions please email Bobby at [email protected]
Types of Security Offered Type # 1: Unarmed Uniformed Security Guard Standard Rate: $30.00 per/hour if booked prior to June 15, 2017 (6 hour minimum) Last Minute Rate: $45.00 per/hour if booked after June 15, 2017 (6 hour minimum) Holiday Rate: $45.00 per/hour for July 4th (6 hour minimum) Last Minute Holiday Rate: $70.00 per/hour for July 4th if booked after June 15, 2017 (6 hour minimum)
Place Your Security Order Below:
Date Type Scheduled Hours Instructions # of Guards X Hours X Rate = Cost
TOTAL
Term & Conditions 1. Credit will not be given for services ordered and not used. 2. Charges will be made in one-half (1/2) hour increments if services are used after scheduled time. 3. All outstanding balances must be settled onsite. 4. A 4% processing fee will be added for all credit card payments.
Payment Method o Amex o Discover o MasterCard o Visa o Check o Money Order
Credit Card #: Expiration Date:
Card Address: CVV Code:
I have read and agree to comply with the terms & conditions herein and attached
Name of Card Holder: Signature:
FACILITY GUIDELINES
. Covered Structures. Exhibits containing structures . Recessed Exit Doors. Exit doors must swing open that are covered with fabric or solid materials in the direction of traffic exiting the exhibit. Exit doors exceeding an accumulated total of 750 sq. ft. may shall remain unlocked during all show hours, and require the installation of an automatic fire sprinkler during all times in which people are in the respective system. The allowable amount of covered area in booth. Exit doors cannot swing open (protrude) into LACC meeting rooms may be substantially less than any egress aisle designated by the Fire Department. 750 sq. ft. Please refer to the facility’s Covered Areas Exit doors that must lead to the egress aisles must be guidelines for more information. recessed so that exiting into the aisle is accomplished while preventing the door from physically swinging . Door Handles. All door handles must be a lever type into the fire aisle. handle to accommodate those with disabilities. The old cylindrical type of handle (door knob) is no longer . Stair and Turntable Delineation. The front edge of approved. the first and last step in a series of stairs must be delineated with a contrasting color to indicate the . Maximum Occupancy – Exhibit Floor Level. beginning and end of each respective stairway. Rooms and/or spaces created within an exhibit that Where landings are used, the stairway on each side have only one exit path from the room or space are of the landing (above & below) must be delineated. limited to a maximum occupancy of 49 persons. All Regarding turntables or other approved moving floor spaces designed for occupancy greater than 49 structures, the entire surface of any moving turntable persons must have at least two (2) exits located at must be in contrast to the finish of the surrounding opposite ends of the room/space. Note: Depending (stationary) floor to clearly delineate the moving on conditions and design, the Fire Marshal may element. Delineation may be done by means of color, require a 2nd exit with occupancy of less than 49 texture, material, etc., as long as an acceptable persons. contrast and delineation is accomplished.
. Maximum Occupancy – Elevated Decks. Two (2) . Fire Alarm & Suppression Devices. Exhibitors with story structures that have only one (1) stairway booth spaces containing any LACC fire related alarm accessing the 2nd level are limited to a maximum or suppression device(s) such as: pull alarms; fire occupancy of nine (9) persons. To achieve a greater bells; fire hose cabinets or reels; fire extinguishers; occupancy than nine (9) persons, two (2) “separate” sprinkler heads; fire sprinkler shut-off valves; etc., stairways that access the 2nd level from two (2) must design their exhibit in such a manner that does opposing sides must be provided. The concept here not impede or limit the operation, and/or access to is to create another form of exiting from the 2nd level said devices. Exhibitors are encouraged to check in the event one (1) exit becomes blocked. with the general service contractor to determine if fire related devices are located within their booth space. . Corridors. The maximum length for any corridor or Further, all signage associated with said devices series of corridors allowing only one way in and out and/or any of the building’s permanent “EXIT” signs (dead-end) is 20 feet. To further clarify, the distance must be visible to the public from various vantage a person must travel from the end of a corridor or points as intended. Exhibitors can seek approval, via narrow pathway (dead-end) to an open space written request, to cover exiting signs with temporary containing an exit cannot exceed 20 feet. Corridors supplemental signage that accomplish the intended longer that 20 feet must be open on both ends to purpose of the original sign(s). Request must include allow exiting. Conference rooms or exhibit spaces renderings/drawings and related details of the that extend beyond a 20 foot corridor may require a proposed project. Exhibitors are responsible for 2nd exit within the room/space. Exhibitors planning creating and installing all approved temporary the use of corridors are urged to send renderings and supplemental signage. drawings of their proposed plan while in the concept design phase to assure that said design will be approved.
. Exit Plan. Exhibits that are 400 sq. ft. or larger must submit an “exit plan” for the Fire Marshal’s review and approval. Drawings shall be represented in “plan view” and shall contain arrows that denote all of the paths in & out of the booth space or LACC meeting room space. The exit plan shall also show the respective dimensions (clearances) of doors, corridors, and other pathway structures that limit the exit path. Dimensions must be in feet and inches.
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INDUSTRIAL LIQUID AND CHEMICAL MSDS (Updated 03.31.15)
The LAFD and the LACC require that the delivery, handling, and removal of all industrial liquids or chemicals be accompanied in a proper and safe manner, and that a Material Safety Data Sheet (MSDS) be submitted for any industrial liquids or chemicals that are brought into the LACC. All containers must have permanent labeling from the manufacturer identifying the name, and related information of the industrial liquid or chemical, along with the show management and/or exhibitor complete contact information. Show management must notify exhibitors to keep a copy of the MSDS in their booth.
One of the primary reasons for submitting the forms and keeping a copy in the booth is to have instant “accurate information” regarding the necessary steps for treatment in the event that persons come in contact with the respective liquid or chemical (i.e. inhalation, splashed into eyes, face, or other parts of the body, etc.). Furthermore, in the event of a spill, fire, etc., the responding personnel must know immediately what liquids or chemicals are involved.
Liquids and/or chemicals that can cause harm or injury to personnel and/or the building from exposure thereto (classified as “Hazardous”) are NOT allowed at the LACC. In addition, liquids and/or chemicals that are flammable are NOT allowed within any of the exhibit halls or interior spaces of the LACC without written approval from the Fire Marshal. Under certain controlled and approved conditions, the Fire Marshal may allow small quantities of a flammable liquid to be used in the exhibit hall. Permit cost and LAFD staffing may apply.
Please complete the LACC Industrial & Chemical MSDS Information below and email to [email protected] no later than thirty (30) days prior to move-in.
For additional information, please contact the LACC Fire Marshal at 213.763.6954 or Event Services at 213.765.4444.
Show Name: Exhibiting Company: Booth #
Onsite Contact (responsible for use of liquid/chemical) : Contact Email: Cell #:
Name of Liquid/Chemical (A): Intended use of liquid/chemical: Frequency/duration of use of liquid/chemical? Quantity of liquidation/chemical in the booth? Copy of MSDS attached: YES NO (Note: Approval of use contingent on submission of MSDS)
Name of Liquid/Chemical (B): Intended use of liquid/chemical: Frequency/duration of use of liquid/chemical? Quantity of liquidation/chemical in the booth? Copy of MSDS attached: YES NO (Note: Approval of use contingent on submission of MSDS)
If using more than two different types of liquids/chemicals, please use another sheet to list the additional liquids/chemicals.
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FIRE & SAFETY REGULATIONS (Updated 09.01.14)
The following are the Los Angeles City Fire Department's minimum requirements for shows and exhibits in the LACC. No variance or alternate method of compliance shall be permitted from these requirements unless a written request is submitted and approved in writing by the LACC Fire Marshal. All requests for Fire Permits must be submitted 21 days prior to the event.
. The show or exhibit will not be permitted to be open to the public, until all identified hazards have been alleviated.
. Special restrictions may be required to monitor and control hazardous conditions and operations not specifically covered by the above.
. Additional fire protection equipment may be required. It shall be accessible, visible, and ready for immediate use.
. LACC is a non-smoking building. Smoking is prohibited in all areas.
. The use of welding or cutting equipment for “demonstration” requires a written permit from the Fire Department.
. Welding as related to exhibit construction, fabrication, repair, etc., is not allowed anywhere inside the exhibit halls or other interior spaces. Any such work requiring welding must be done outside the facility in a location determined and approved by the Fire Marshal. Licensed Fire Sprinkler contractors are allowed to use approved torches to solder copper pipe connections of automatic fire sprinkler systems inside the halls.
. The demonstration or use of equipment using flammable liquid fuel in buildings is prohibited.
. Combustible liquids shall be used only under permit from the Fire Department. They shall be stored or dispensed from an Underwriting Laboratories (U.L.) approved safety can.
. All exits, hallways, and aisles leading from the building or tents are to be kept clear and unobstructed at all times.
. No exit door shall be locked, bolted, or otherwise fastened or blocked at any time an exhibit building is open for business.
. Any rope, chain, or similar control device that is placed across an aisle or exit path must breakaway to the satisfaction of the Fire Department.
. Rubbish, trash, and waste shall be removed from buildings at the end of each working day. Metal cans will be provided for metal cuttings, and cuttings shall be kept separate from ordinary combustibles.
. All electrical wiring shall be installed as per Los Angeles Building and Safety Department Electrical Code.
. Fire extinguishing equipment must be provided and maintained in all special areas as designated by the Fire Department.
. All sprinklers, standpipe hose cabinets, and fire alarm pull boxes shall be kept clear and unobstructed at all times.
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. Cylinders of compressed gas, both combustible and non-combustible, shall be installed only by permit from the Fire Department, and shall be half-charged and firmly secured in an upright position.
. Exit signs must be clearly visible.
. Flammable liquids shall be used only outside under permit from the LACC Fire Marshal. It should be stored or dispensed from an U.L. - approved safety can with a maximum of one (1) day usage or one (1) gallon, whichever is less, per booth.
. Where combustible material cannot be removed from the area of operations, another person, competent in the use of fire extinguishing equipment, shall be assigned the duty of preventing or extinguishing any accidental fire that may occur during such operations.
. All appropriate local, state and federal guidelines shall be followed to appropriately dispose of all hazardous waste materials.
FLOOR PLANS
Exhibits containing enclosed rooms, multi-level structures, dynamic or moving elements, display materials that may affect the manner in which persons can exit from inside the booth, or exhibits that are 400 square feet or larger are required to submit two (2) sets of the following types of plans/drawings: Plan view, elevation views, perspective views (isometric), drawings detailing paths of egress from the booth, covered area plan, and structural drawings as required.
REGISTRATION / LOBBIES / PRE-FUNCTION AREAS
Booth areas/exhibits are prohibited in all public areas except those authorized by the LACC and with a Fire Department permit. Pre-function areas will be utilized for social interaction and pre-registration of attendees prior to attending or entering exhibits and meeting functions. All required exit-width through pre-function spaces will be maintained without obstruction.
Note: Foyers, lobbies, and corridors are not overflow space for the exhibit hall. The actual business of the show must stay within the exhibit hall. Any display that the attendees view but do not interact with, are allowed in foyers and some parts of the lobbies with the approval of the LACC.
Note: Oilcloth, tar paper, sisal paper, nylon, orlon, and certain other plastic materials, cannot be made flame retardant. The use of these items is prohibited.
AISLES & EXITS
All floor plans must incorporate the following aisle and perimeter requirements. No exceptions are allowed without the expressed, written approval of the LACC Fire Marshal.
West Hall A/B and South Hall G/H/J/K (any sections thereof) . Aisles: 10’ wide . Perimeter: 15’ wide . Cross-Aisle: 20’ wide (at the center of the hall) Note: For Halls H/G, cross aisle must run east/west only.
Petree Hall C/D / Concourse Hall E/F . Aisles: 8’ wide . Perimeter: 10’ wide . Cross-Aisle: 10’ wide (at the center of the hall)
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Kentia Hall . Aisles: 10’ wide . Perimeter: 15’ wide . Cross-Aisle: 20’ wide (at the center of the hall)
Meeting Rooms . Aisles: 4’-6’’ wide . Perimeter: 4’-6’ wide . Cross-Aisle: N/A
In addition to the above the following regulations must be taken into consideration in regards to aisles and exits:
. Aisles and exit doorways, as designated on approved show plans, shall be kept clear and unobstructed. Chairs, tables, easels, signs, display items, exhibit structures, etc., shall not extend beyond the booth area into exit aisles.
. No exit door shall be locked, bolted, or otherwise fastened or obstructed at any time an exhibit building is open for business.
. There shall be no obstruction blocking exit ways from the building to a public way, such as automobiles parked in front of doorways, barricades placed across sidewalks, carts and pallets in front of doorways, or any similar obstruction.
. A clear access aisle of at least three (3) feet shall be provided to all fire protection appliances, fire alarm boxes, and sprinkler valves.
. Exit ways shall not be obstructed by drapes or any similar obstruction, unless such obstructions are on sliding rings and the color contrasts with the adjacent drapes, walls, or booths.
. Exit signs shall be clearly visible at all times. Drapes, signs, or other similar obstructions shall not cover them.
EXHIBIT BOOTHS
. Covered booths with a cover of at least 100 square feet, but NOT exceeding 750 square feet, shall be protected internally by a smoke detector that will sound a local alarm.
. Covered booths within West Hall AB or South Hall G-K and Kentia Hall exceeding 750 square feet shall be protected by a LAFD approved automatic fire sprinkler system. These systems must be installed under permit from the Department of Building and Safety. All portions of the sprinkler system, including the “sprinkler riser” which supplies the water service to the booth, must be installed within the borders of the respective booth space. No portions of the sprinkler system, or any structures or barricades that protect said system are allowed in any portion of an aisle. Sprinkler systems cannot be installed in any other areas of the building. Please refer to Covered Areas and Structure under the LACC Operating Guidelines.
. Vehicles/boats on display that are FOR SALE as part of the particular type of show may not require sprinkler systems. Contact LAFD for permit and approval.
. The total amount of covered area allowed in any separate space such as an exhibit hall, meeting room, or public space is 10% (1/10) of the total usable space.
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. Exhibitor booths are prohibited in corridors or lobbies.
. Booths that exceed 750 square feet of space with enclosed perimeter walls will require at least 2 separate exits. Additional exits may be required on a case-by-case basis. Capacity will be computed at 15 square feet per person.
LOS ANGELES FIRE DEPARTMENT SPECIAL PERMIT
A Los Angeles Fire Department Special Permit is required in order to:
. Display and operate any heater, barbecue, heat producing device, open flame device, candles, lamps, lanterns, torches, or other forms of ignition.
. Display or operate any electrical, mechanical, or chemical device that is deemed hazardous by the Fire Department.
. Use or store flammable liquids, compressed gases, or other hazardous materials. When approved, the quantities shall not exceed ten (10) gallons used only for maintenance purposes and the operation of equipment when stored in approved containers and at approved locations. Storage in excess of 10 gallons that is used for maintenance purposes and operations of equipment shall be inside approved hazardous materials cabinets. LIQUEFIED FLAMMABLE GAS is PROHIBITED inside any building.
. Operate any videotaping, broadcasting, still photographic, or motion picture equipment for commercial or professional purposes.
. Use open flame and candles.
AUTOMOBILES / MOTOR VEHCILE DISPLAYS
The following are minimum fire safety requirements for public display of motor vehicles in the LACC.
. Automobile/motor vehicle displays must be included in all show floor plans and cannot obstruct required aisles or exits and are subject to the approval of the Fire Marshal.
. A special permit from the LACC Fire Marshall is required for all automobile/motor vehicle displays.
. Fuel tanks shall not exceed ¼ full. Caps for fuel tank pipes shall be of the locking type and be maintained locked. If it is not practical to attach such a cap, an alternative method, approved by the Fire Marshal may be employed.
. Batteries in vehicles must be de-energized (disconnected) or vehicle keys must be secured with an event representative designated by the Fire Marshal. Exceptions to the battery disconnection requirement apply to vehicles with computerized systems upon prior approval.
. Wheels must be chocked in such a manner that will prevent the vehicle from rolling in any direction.
. Vehicles shall be displayed and installed by manual means. Vehicles shall not be driven into occupancy.
. Appropriate floor covering must be placed underneath the vehicle to mitigate spills and leaks.
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. Show management/exhibitor must provide fire extinguisher with a 20BC minimum rating. The quantity and location for extinguishers shall be determined by the Fire Marshal.
. Additional requirements may apply to automobile/vehicle displays based on case by case conditions. There is no exception or modifications to the above requirements with the expressed written authorization of the LACC Fire Marshal.
TENTS
. Tents, canopies or membrane structures with an overall footprint exceeding 450 square feet require a permit from the City of Los Angeles Fire Department. Permit fees are contingent on tent size.
. Tents and canopies must be rated flame resistant by the State Fire Marshal. All décor shall be flame retardant.
. Maintain 7’ overhead clearance in all public areas.
. Maintain a 20’ fire lane with minimum 14’ overhead clearance.
. A minimum 10’ clearance must be maintained between tents.
. All exits and aisles must be maintained free and clear at all times.
. Building and Safety Permit is required for all electrical, natural gas and water installation extended to the tented area.
. Properly rated fire extinguishers are required within the tented area placed at locations no less than 75’ of travel.
. Generators must be located no less than 20’ from the building, grounded with a grounding rod.
. Upon approval by the Fire Marshal, propane tanks must be located at a minimum of 10’ from the respective appliance and must be secured with UL-approved hose and fittings.
. All wires, cables and piping (utilities, production, AV, etc.) must be taped, covered and matted.
. No vehicles are allowed in the tented area.
. No cooking is allowed under the tent unless approved in advance by the LACC Fire Marshal. Barbeques must be located in a remote area without public access.
. All booths with cooking shall have 2A-10BC fire extinguisher.
. Maintain a physical barrier separating the cooking area from the public.
CANDLES / OPEN-FLAME
A special permit from the LACC Fire Marshal is mandatory for the use of open flame, candles and holding devices in the Center. The special permit shall be made available for inspection at all times.
. Unprotected and gel type candles are not permitted.
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. All candles shall be secured in a nonflammable solid holding device and protected by an enclosure.
. The flame tip from the candle must be maintained a minimum of 2 inches below the top opening of an enclosure or “Hurricane” at all times.
. When used as part of a decoration or centerpiece, the flame of the candle shall not be within 6 inches of cut fresh foliage, nor within 12 inches of dry foliage or other combustibles at any time.
Exceptions to the above include the following, subject to the review and approval of the LACC Fire Marshal:
. Floating candles may not need to be secured.
. Tapered candles (self-extinguishing) used in nonflammable solid candelabras with no additional decoration are not required to be provided with a flame stop or enclosure.
. Self-extinguishing tapered candles may be approved without an enclosure if (A) when used as part of a decoration or centerpiece (as outlined above), the candle must be of a type constructed with an automatic stop, which will prevent burning past a predetermined point or (B) all candles shall be secured with a holding device.
The placement of candles must adhere to the following guidelines and cannot be modified without the expressed, written approval of the LACC Fire Marshal:
. Only one centerpiece used for holding candles shall be approved per table unit regardless of the table size or shape.
. The use of multiple loose candles or candle holding devices is not permitted. If more than one candle or candle holding device are used on each table, those candles or candle holding devices shall be placed and secured on a common base. The amount of candles or candle holding devices placed on each table unit shall be limited to 4. The base shall be constructed of a noncombustible solid material.
. Candles or candle holding devices shall be placed at least 24 inches from the table’s edge, and a minimum of 5 feet from curtains, drapes, or other decorations.
DÉCOR / COMBUSTIBLES
Combustible Decorations. All decorations, including, but not limited to drapes, tablecloths that hang six (6) inches below the edge of the table, signs, banners, acoustical materials, cotton, hay, paper, straw, moss, split bamboo, wood chips, wood less than 1/4 inch in thickness (or fiberboard less than 3/8 inch in thickness), foam core, etc., shall be flame retardant treated. Glass or otherwise inherently fire retardant cloth may be used without being flame retardant treated. A California State Fire Marshal certificate of flame-retardant treatment or a sample of material for a field test must be provided upon request of the Fire Marshal. Material failing the field flame test must be treated by a California State Fire Marshal Certified Flame Retardant Application contractor, or the material must be removed from the building(s).
Field Flame Test. A strip of material shall have a flame applied for approximately twelve (12) seconds. The flame shall then be removed. The material should self-extinguish within two (2) seconds and/or not drip in flames.
Combustibles. Literature on display shall be limited to reasonable quantities. Reserve supplies shall be kept in closed containers and stored in a neat and compact manner.
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Rubbish/Trash. All waste shall be removed from buildings daily. Combustible waste materials, empty cardboard boxes, etc., shall be deposited in metal containers with metal lids until removed from the building. Metal cans with tight fitting lids shall be provided for metal cuttings. Cuttings shall be separated from ordinary combustibles.
Projection Equipment. Projection equipment using electric arc or Xenon bulbs for illumination shall be installed with an underwriters lab rating permit from the LAFD with the approval of the Department of Building and Safety.
For additional information, please contact the LACC Fire Marshal at 213.763.6954 or Event Services at 213.765.4444.
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FOGGERS AND LASERS (Updated 09.01.14)
Use of hazer/fog machines or lasers in the Center must be approved by the Fire Marshal. Requests must be in writing and must adhere to the information enumerated below. Rules and procedures for using the respective equipment at the LACC are listed below.
HAZERS AND FOG MACHINES
. A written scope of the project detailing the desired effect, the level of effect . (heavy, moderate, light), and the proposed dates, times, and duration of each period of operation (performance). . Drawings showing placement of machines and the areas targeted for effect. . Quantity of machines and type (model) of machines. . Name of fogging agent (liquid/chemical/gas) and description of the holding container. (For example: 1-gallon bottle of Roscoe DF-50, 100 lbs. canister of liquid Nitrogen, etc.). . A Material Safety Data Sheet (MSDS) for the fogging agent and/or any other liquid or gas that will be used.
LAFD requires that a test be performed to ensure the level of fog created will not affect the building’s fire/smoke detection system. Arrangements must be made at least 48 hours in advance to schedule a test. Projects found to affect the fire/smoke detection system may be approved depending on circumstances, overall effect on the system, and the exhibitor’s ability to meet conditions outlined by the Fire Marshal.
Projects affecting the system that are approved will be subject to LACC labor charges to repair or adjust the fire/smoke detection system, and related charges for hiring a Fire Marshal to monitor the project.
Foggers/hazers must use fogging agents that are non-toxic and present no harmful effects. Fogging agents and the respective use thereof shall be such that no oily residue is deposited on carpet or other walking surfaces that could potentially cause slip & fall hazards, or be deposited on any of the surfaces of the building.
If pressurized containers/vessels are approved for use, containers must be protected from physical damage and secured from falling or overturning. The quantity of containers allowed in the exhibit hall or meeting room shall be determined by the Fire Marshal, which are generally no more than one day’s use. Additional containers must be stored outside of the facility in a designated area.
Show management must make arrangements with the freight contractor for storage and delivery of containers. Deliveries must be made during NON-show hours.
Show management is responsible for operating all foggers/hazers in accordance with all Federal, State, and local laws and codes, along with the manufacture’s specifications, within the parameters of the Fire Marahal’s approval as well as the requirements set forth in this document.
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LASERS
. A written scope of the project describing the desired effect, level of effect, dates/times and duration of each period of operation (performance), drawings indicating the placement (location) of lasers, mirrors and the entire path and target area of the beams. . Quantity of machines and type (model) of machines. . Electrical service required for each machine (volts, amps, and phase). . Method of cooling (self-cooling, water cooled, Nitrogen cooled, etc.). . Name of any liquid/chemical/gas proposed for use, description of the container it comes in, and the respective Material Safety Data Sheets (MSDS). . Name of company and person(s) certified to operate the laser(s), as well as a copy of their FDA Laser Operation Certificate.
LAFD requires that a demonstration be conducted to evaluate the laser production prior to the opening of the show. Arrangements must be made at least 48 hours in advance to schedule a demo. Lasers, mirrors and other related equipment must be placed in approved locations and targeted in such a manner that prevents the laser beams from coming in contact with any personnel. Lasers are prohibited from targeting any area in which persons may be present such as LACC catwalks, meeting rooms, elevated platforms, etc.
Lasers requiring large volumes of water for cooling may be required to use a recirculation system to conserve water.
Once again, if pressurized containers/vessels are approved for use, containers must be protected from physical damage and secured from falling or overturning. The quantity of containers allowed in the exhibit hall or meeting room shall be determined by the Fire Inspector, which generally exceeds no more than one (1) day’s use. Additional containers must be stored outside of the facility in a designated area.
Show management must make arrangements with the Freight contractor for storage and delivery of containers. Deliveries must be made during NON-show hours.
Show management are responsible for operating lasers; in accordance with all Federal, State, and local laws & codes, along with the manufacture’s specifications, within the parameters of the Fire Inspector’s approval as well as the requirements set forth in this document.
For additional information, please contact:
LACC Fire Marshal Inspector Clinton Pruiet Tel: 213.763.6954 / E-mail: [email protected]
Or
LACC Event Services Tel: 213.765.4444 / E-mail: [email protected]
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COVERED AREAS AND STRUCTURES (Updated 09.01.14)
Booths and displays containing structures, canopies, lighting truss, or suspended items that are covered with fabric or solid materials exceeding an accumulated total of 750 sq. ft. may require the installation of an Automatic Fire Sprinkler System (AFSS). The following information will assist you in determining whether or not you require an AFSS, and ways to design around it.
DEFINING “COVERED”
The term “covered” is defined as any item consisting of covered elements in which the material used for creating the covering has cross sectional openings of less than ¼ inch in two dimensions, and/or a construction that results in less than 50% of the material being open.
Materials/components that are considered covered include standard scrim, sharks-tooth, smoke-out, deck structures, stairs, acoustic ceilings, etc. These common components are considered covered because the cross sectional opening of the material is less than ¼ inch.
¼”
The unobstructed openings in the material must be at least ¼ inch in two directions. ¼
This is an example of steel plating with ½ inch holes. Even though the openings are greater than ½ inch Hole ¼ inch, this material is considered “covered” due to the majority of the material being covered (less than 50% is open). Defining “Covered Area”
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DEFINING “COVERED AREA”
A “Covered Area” is defined as any area containing covered elements that are separated (horizontally) by less than 10 feet. A 50’ x 50’ booth space that has several covered structures throughout the booth that are all closer than 10 feet (horizontally) would be considered one (1) covered area. However, a 50’ x 50’ booth space that has four (4) 100 sq. ft. covered structures that are all separated by 10 feet or more would have four separate covered areas within the one booth space.
One (1) Covered Area Four (4) Covered Areas
Covered structures with less than Covered structures with 10 feet or 10 feet of separation. more separation.
ALLOWABLE COVERAGE
The maximum amount of covering allowed in any one “area” is 750 square feet (sq. ft.). Any area (as described above) that contains covered elements exceeding 750 sq. ft must be protected with an approved Automatic Fire Sprinkler System (AFSS). No other type of protection is allowed for areas exceeding 750 sq. ft. AFSS’s must be installed by a LACC approved California licensed Fire Sprinkler Contractor. In addition to the installation of an AFSS, the strategic placement of fire extinguishers and smoke detectors are required as well. Placement will be determined by the Fire Marshal after reviewing design plans. Areas that have overlapping covered elements are not considered when calculating the amount of square footage in a covered area. Calculations are based on a “plan-view perspective” only.
The amount of covered area in this example is 500 sq. ft. based upon a “Plan-View Perspective”. Although the two elements total 600 sq. ft., the 10’x20’ overlapping portion is not considered in the covered area calculations. 20’x20’
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DESIGN GUIDELINES
The key to avoiding an AFSS in large exhibits is to design the booth in such a manner to create multiple “covered areas” by maintaining at least 10 feet of uncovered (horizontal) separation between covered elements of the booth. In a large booth, having four covered structures of 750 sq. ft. is permissible without the need to install an AFSS as long as the covered areas are separated (on all sides) by at least 10 feet.
Creating one covered area that is 1,000 sq. ft. and three others that are 750 sq. ft. or less would result in the need to install an AFSS in the 1,000 sq. ft. area only (the other three would not require an AFSS).
. Neighboring booths must be considered when planning covered elements within 10 feet of the neighboring exhibit. If the neighboring exhibit has a covered structure that is within 10 feet of your structure, then the aggregate total is used to determine the amount of “covered area”.
. The total amount of covered area that is allowed in any exhibit hall, or public space cannot exceed 10% of the size of the room as it is configured via the use of airwalls. For example, Petree Hall is 21,500 sq. ft. (when Halls C&D are combined). The maximum amount of ALL cover areas within Petree Hall added together cannot exceed 2,150 sq. ft. (10%). Approvals to build covered areas are given based on the order in which requests containing “complete information” are received. Delaying the submittal of covered area plans may result in the denial to build said covered area.
. Under certain circumstances LACC meeting rooms located on the second level of the Convention Center can be covered up to the lesser of the following two parameters: 70% of the total area of the meeting room, OR, 750 sq. ft. A 24-hour Fire Watch must be established once the covered area has been constructed, until the time it is removed. Show Security personnel shall be used for fire watch duties. There must be a designated officer in the room at all times with a readily available means of communication (i.e., radio or phone) to immediately contact LACC Security in the event of smoke or fire. If the event has multiple rooms with covered areas, a LAFD Fire Marshal may be required to patrol all of the meeting room spaces and corridors that contain covered areas during the non-show hours of the event.
. Sprinkler systems can only be installed in the South, West, and Kentia halls. Installing sprinkler systems in Concourse Hall, Petree Hall, all meeting rooms and public spaces is not allowed. Therefore, projects must be planned in these areas so that no covered area exceeds 750 sq. ft., and that the covered area is in compliance with the 10% (70% in LACC meeting rooms) requirement mentioned above.
. All fabrics and materials must be certified as “Flame Proof” or “Flame Retardant” by the California State Fire Marshal. Flame proof certificates must be kept in the booth for Fire Marshal review. Flame proofing certificates from other states (or countries) will not be accepted. Material believed to be acceptable but not having a California certificate can be sent to the LAFD Fire Marshal for testing. Test samples should be 12”x12” in size and should be mailed with any other pertinent information to the Fire Marshal at the address listed below.
. Booths containing more than 400 sq. ft. of covered elements are required to submit a “Covered Area Drawing” to the Fire Marshal and the Vice President, Event Services at the address listed below. Send two (2) plan view drawings of the entire booth indicating (by use of color, shading, or pattern) the areas/elements that are covered and the calculated square footage of each covered area. Also include the respective dimensions (in feet & inches) of the structures/elements and the amount of horizontal separation between them. In addition send perspective/isometric drawings to better define the project. Drawings may be e-mailed in a PDF or JPEG format. Plans must be submitted for ANY proposed covered area in LACC meeting rooms. Plans must show the entire
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meeting room and the square footage thereof, and the respective design and square footage of the proposed covered elements.
. Non-combustible stages and platforms that do not exceed 5 feet in height “may” be exempt from the 750 sq. ft. limitation provided that no combustible materials or sources of heat are placed under the stage/platform. Projects involving stages/platforms not exceeding 5 feet in height require a covered area drawing to be submitted as indicated above. The covered area plan should denote the height of the platform and use a different shading pattern to distinguish the platform from the other covered elements in the booth.
. LACC fire sprinkler systems shall not be impeded or obstructed. A clearance of 36 inches must be maintained from all LACC sprinkler heads.
. Battery operated smoke detectors must be installed as an early warning device in any covered area that exceeds 100 sq. ft.
. Stairs, ramps, vehicles and/or equipment are considered “covered” and therefore must be included in the covered area calculations.
For further information, clarification or discussion, please contact:
LACC Fire Marshal Inspector Clinton Pruiet Tel: 213.763.6954 / E-mail: [email protected]
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AERIAL DRONES (Updated 04.21.15)
The Los Angeles Convention Center supports the use of cutting-edge technology, such as aerial drones, at events held within the Center. Approved use of this technology is limited within the “four walls” of the Center. Operation of aerial drones outside of the building requires appropriate authorization from the Federal Aviation Administration (FAA).
Aerial drones are defined as any remote-controlled, unmanned aircraft device under the operation of one or multiple persons. Aerial drones can be units that take video footage, take static images or provide some type of service.
Use and operation of aerial drones in the Center is subject to the advance review and approval of the LACC Fire Marshal. Term and conditions of this approval include, but not limited to, the following:
. Designation of a separate demonstration area (fly-zone area) away from the general public, enclosed by safety netting or steel mesh. . Designation of the fly-zone area must be contained within the Licensee’s contracted space or approved lobby areas. . In addition to the safety netting or steel mesh, the Fire Marshal may require additional barriers and safety buffer zones. . Operation of the aerial drones outside the designated fly-zone is strictly prohibited. . A representative from the drone manufacturer or authorized operator shall be present at all times in the fly-zone area. . No other persons, unless authorized by the LACC Fire Marshal, is allowed in the fly-zone area while the aerial drone is in operation. . There shall be an unobstructed sight path between the aerial drone and its operator at all times. . Upon approval by the LACC Fire Marshal, the aerial drone unit may be operated to hover up and down, rather than in a fly-around pattern within the fly-zone area. . Operation of any aerial drone cannot exceed 30’ in height inside exhibit halls and no more than 50’ in tower lobby areas. . The LACC Fire Marshal may require a fire safety officer on stand-by (billable to show management or exhibitor) upon full review of the aerial drone operation plan.
To ensure that aerial drone operations are reviewed in a timely manner, please submit the following to your Event Manager no later than thirty (30) days prior to the first show day.
. Name of drone manufacturer/exhibitor, including contact name, cell phone and email address. . Manufacturer’s specs of the unit to include dimensions, weight, construction material and unit function(s). . Proposed hours of operation, frequency and # of drone operators. . # of aerial drone unit to be operated . A floor plan of designated fly-zone area to include dimensions of proposed space, height of safety netting proximity of general public viewing area and location of safety buffer zone.
The use of this amazing technology also brings with it additional issues, namely with confidentiality and liability. Licensee assumes full responsibility and liability for approved aerial drone operations within its contracted space or approved lobby areas, regardless if such operation is done by an exhibitor, contractor or show management. In addition, Licensee shall be responsible for properly notifying exhibitors, attendees and the general public to their event that an aerial drone is in operation and may be taking video or images. The LACC may require show management to provide appropriate signage to this end.
The proposed operation of aerial drones outside the “four walls” of the Los Angeles Convention Center falls under the jurisdiction and advance authorization of the Federal Aviation Administration (FAA). Please visit www.faa.gov/uas/civil_operations to get information on obtaining a certification of operation or please call the FAA Los Angeles Office at 562.627.5200. Please provide your Event Manager a copy of your FAA authorization upon receipt.
www.lacclink.com Place Your Security Order Below:
Date Type Scheduled Hours Instructions # of Guards X Hours X Rate = Cost
TOTAL
Term & Conditions 1. Credit will not be given for services ordered and not used. 2. Charges will be made in one-half (1/2) hour increments if services are used after scheduled time. 3. All outstanding balances must be settled onsite. 4. A 4% processing fee will be added for all credit card payments.
Payment Method o Amex o Discover o MasterCard o Visa o Check o Money Order
Credit Card #: Expiration Date:
Card Address: CVV Code:
I have read and agree to comply with the terms & conditions herein and attached
Name of Card Holder: Signature:
ELECTRICAL ORDER FORM Advance Payment Deadline Date: 06/12/17 E M
COMPANY: BTH #
EVENT: Anime Expo 2017 FACILITY: Los Angeles Convention Center ELECTRICAL EXHIBITION SERVICES 1201 South Figueroa St., Los Angeles, CA 90015 DATES: July 1-4, 2017 EVENT # 077004LA Phone: (213) 765-4676 Fax: (213) 765-4679 [email protected]
FOR YOUR CONVENIENCE PLACE YOUR ORDER ONLINE AT WWW.EDLEN.COM
ORDER INSTRUCTIONS ELECTRICAL OUTLETS Approximately 120V/208V A.C. 60 Cycle - Prices are for entire event 120 VOLT POWER DELIVERY QTY QTY ADVANCE REGULAR TOTAL Show 24hrs/day PAYMENT PAYMENT COST The cost of 120-Volt outlets includes Hours Only 120 VOLT Double rate PRICE PRICE delivery to one location in island booths and to one location at the rear of inline 500 WATTS (5 AMPS) 130.00 195.00 or peninsula booths. If you require the outlets to be distributed to any other 1000 WATTS (10 AMPS) 249.00 374.00 location, material and labor charges apply. There is a minimum charge of 1 1500 WATTS (15 AMPS) 274.00 411.00 hour for installation & 1/2 hour for removal. Complete and return the 2000 WATTS (20 AMPS) 300.00 450.00 Electrical Labor Order Form along with a floor plan layout of your booth space MISC. REQUIREMENTS indicating outlet locations.
ISLAND BOOTHS
Include a floor plan layout of your booth ( space indicating all outlet locations with measurements and orientation. If a LIGHTS (Cost of Arm & Pole lights include power and 1 hour labor to install and remove) main power drop/delivery location is not indicated on the floor plan, Edlen will 1000 WATT OVERHEAD LIGHT 247.00 372.00 deliver to the most convenient location. 8’ POLE LIGHT WITH 1 FIXTURE 115.00 174.00
208/480VOLT SERVICES 8’ POLE LIGHT WITH 2 FIXTURES 153.00 230.00
If you require 208 volt or higher services please call for a quote. Edlen MATERIAL RENTAL (Exhibitor must pick up items at electrical service center on show site) electricians must make all high voltage connections and disconnects. This is 15’ EXTENSION CORD 26.00 done on a time and material basis. Please complete the Electrical Labor POWER STRIP 26.00
Order Form to schedule your estimated connection time and return it with this order form. ELECTRICAL LABOR ST (Mon-Fri, 8am-4:30pm, excluding holidays) 115.00 24 HOUR SERVICES OT (Mon-Fri, 4:30pm-8am, Sat, Sun & holidays) 230.00 Electricity will be turned on within 30 minutes of show opening and off within 30 minutes of show closing, show days LIFT (Only required if outlets are dropped from only. If you require power at any other overhead. Cost does not include operator.) 150.00 time order 24 hour power at double the outlet rate. PLACE TOTAL HERE LIGHTING PRINT NAME: Overhead lights are installed on time and material basis. In the event 1000 watt overhead quartz lights cannot be mounted AUTHORIZED SIGNATURE: DATE: to existing catwalks in the convention hall, lift charges will apply. Call for quote. Pole EMAIL: PHONE: lights are installed at rear or side rail of inline booths. Time and material applies TERMS & CONDITIONS: I agree in placing this order that I have accepted Edlen’s payment to all other locations. policy and the terms and conditions of contract.
Form 120-08-2015 The “Method of Payment” form must be completed and returned with this order form. TERMS & CONDITIONS Advance Payment Deadline Date: 06/12/17 1. Order with payment & floor plan (for island booths or any booth requiring distribution of electrical services) must be received no later than the deadline date on the front of this form for advance payment rates to apply. Orders faxed or mailed without payment and required floor plan will not be guaranteed advance rates. Orders receivedCOMPANY: after the deadline date will be charged at the regular rate. ABTH purchase # order or photocopy of a check are not considered valid forms of payment for securing advanced rate. 2. In the event order totals are calculated incorrectly,EVENT: Edlen reservesAnime the right Expoto make 2017the necessary corrections and charge the corrected amount. Exhibitors will be notified by email or fax of any such corrections. 3. Outlet rates listed include bringing the services FACILITY:to one location in Losisland Angelesbooths and to Convention one location at the Center rear of in-line and peninsula booths. ELECTRICAL EXHIBITION SERVICES 4.1201 SouthOutlet Figueroa rates listed St., Los do notAngeles, include CA the 90015 connection DATES: of any equipment, July special 1-4, wiring, 2017 or distribution of the outlets to otherEVENT location’s # 077004LA within the booth Phone:space. (213) 765 Distribution-4676 Fax: to all(213) other 765 locations-4679 regardless of booth type require labor and is performed on a time and material basis. Exhibitors are [email protected] to contact the local Edlen office to discuss any additional costs that may be incurred. 5. A separate outlet must be ordered for each location where an electrical service is required. 5 amps or 500 watts is the minimum amount of power that can be ordered for any one location. Power must be ordered according to peak amperage ratings. 6. Island booths - If a floor plan showing main power location is not submitted to Edlen prior to our first move-in date, Edlen will deliver the power to the most convenient location. 7. Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published. A minimum charge of (1) hour labor will apply for all installation work. The removal of this work will be charged a minimum of 1/2 hour or 1/2 the total time of installation. 8. In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall, lift and labor charges will apply. Please contact our local office to discuss any additional charges. 9. Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed. 10. Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall including the exhibitors booth space. This material is provided on a rental basis ONLY and remains the property of Edlen. It shall be removed only by Edlen employees. 11. Any extension cords or power strips ordered on the front of this form should be picked up at the service desk. Credit will not be not issued for unused items. 12. Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless electrical services have been ordered through Edlen. 13. All equipment regardless of source of power, must comply with federal, state and local codes. Edlen reserves the right to inspect all electrical devices and connections to ensure compliance with all codes, for which labor charges can be incurred. Edlen is required to refuse connections where the Exhibitor wiring or equipment is not in accordance with electrical codes. 14. All electrical equipment must be properly tagged and wired with complete information as to the type of current, voltage, phase, cycle, horsepower, etc., required for operation. 15. All Exhibitors’ cords must be a minimum of 14 gauge, 3 wire and grounded. Two (2) wire extension cords are not allowed. All exposed, non- current carrying metal parts of fixed equipment which are liable to be energized, shall be grounded. 16. Payment in full must be rendered during the event. Exhibitors ARE NOT billed for services provided. Services may be interrupted if payment is not received. 17. Credit will not be given for services installed and not used. All orders are subject to a 25% cancellation fee if cancelled in writing & received by Edlen within 14 calendar days prior to show opening. Except sales tax, Edlen will not refund overpayment in amounts less than $50.00 unless specifically requested in writing. 18. Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event. 19. Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen’s control, including, but not limited to, losses due to utility company failure, permanent power distribution failure, power failure caused by vandalism, faulty Exhibitor equipment or overloads caused by Exhibitor. 20. It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection, or to file a lien, or foreclosure, or otherwise, Exhibitor will pay Edlen its attorney fees or applicable agency fees. 21. A service charge of 1.5% per month on any unpaid balances will be assessed starting 10 days after date of invoice. A $25.00 service charge will be assessed for all returned checks and credit cards. Exhibitor agrees to reimburse Edlen for all applicable rental taxes. 22. By signing this and/or the Method of Payment form, exhibitor hereby agrees to all terms and conditions on this order form.
COMMONLY ASKED QUESTION - WHERE WILL MY OUTLET BE LOCATED? Outlets are located as depicted below for inline & peninsula booths. All other locations require labor on a time & material basis. Exhibitors with hard wall booths must make arrangements with Edlen to bring power inside the booth on a time and material basis.
MAIN DISTRIBUTION 100 102 104 MAIN DROP Aisle # ____ POINT Aisle # 500 LOCATION Aisle # 500
Aisle # ______Aisle# 6 ft X X X 4 ft 6 ft 4 ft A scaled floor plan must 9 Aisle# Aisle # 9 Aisle#
5A X accompany your order 5A 5A X 201 203 5A with main power location, 5 ft 4 ft 5 ft 4 ft (IN-LINE BTHS) (PENINSULA) add’l outlet locations & 00 00
5A X 5A X booth orientation. 12 ft 12 ft 4 ft 302 308 # Aisle ____ 4 ft Aisle # ____ Aisle # 600 Aisle # 600 X ISLAND BOOTHS EXAMPLE-FLOOR POWER EXAMPLE-CEILING POWER
(BACK TO BACK PENINSULAS)
FOR OTHER COMMONLY ASKED QUESTIONS VISIT OUR WEBSITE @ WWW.EDLEN.COM OR CALL THE NUMBER ON THE FRONT OF THIS FORM ELECTRICAL LABOR FORM Advance(Complete Payment & return Deadline with the Date: electrical 06/12/17 order form if applicable)
COMPANY: BTH #
EVENT: Anime Expo 2017 FACILITY: Los Angeles Convention Center ELECTRICAL EXHIBITION SERVICES 1201 South Figueroa St., Los Angeles, CA 90015 DATES: July 1-4, 2017 EVENT # 077004LA Phone: (213) 765-4676 Fax: (213) 765-4679 [email protected] ELECTRICAL JURISDICTION
The work described below falls within the jurisdiction of the electrical union and cannot be performed by any other union, I&D house or exhibitor. Please feel free to contact our office for clarification of scope of work.
ELECTRICAL LABOR IS REQUIRED FOR THE FOLLOWING WORK 1. Electrical distribution under carpet 5. Wiring of overhead signs
2. Connection of all 208V or higher services 6. Installation of lighting requiring tools for installation
3. Hardwiring of any electrical apparatus 7. Installation of lighting hung from the ceiling
4. Overhead power distribution 8. Assembly and installation of lighting hung from truss
ELECTRICAL DISTRIBUTION UNDER CARPET - PLEASE COMPLETE Island booths MUST complete the information below. Inline and peninsula booths only need to complete this information if they require power at any other location than the rear of their booth space. Complete the next page of this form for all other electrical installation needs.
1. Island Booths should provide the following information on their floor plan or Electrical Layout Form: A. Provide exact outlet locations with dimensions and must be to scale. The power required at each location should be noted. B. Floor plan must reflect booth orientation. Please note surrounding booth or aisle numbers. C. Identify a main power location. Power comes from the floor and is brought to the main power location and distributed.
2. Inline or Peninsula booths should provide the same information with the exception of main power location. Your main power location will be located at the rear of your booth space.
3. Date you will begin building your booth ______Estimated time ______
4. Are you renting your carpet through the decorator Yes______No ______Bringing own ______
5. Show Site Contact with authority to make additions or changes to your order:
Contact Name ______
Contact Company ______
Contact Cell # ______
6. By providing this information, it allows Edlen the opportunity to expedite your move-in by having your power distribution complete prior to your scheduled move-in time. Please note that Edlen will make every attempt to complete the work prior to your arrival. Material and labor charges will apply. There is a minimum 1 hour installation cost and a 1/2 hour dismantle cost.
7. Credit card information must be on file before any labor begins in your booth space. Please provide this information on the method of payment form.
SCHEDULE ALL OTHER ELECTRICAL LABOR ON NEXT PAGE ELECTRICAL LABOR FORM Advance(Complete Payment & return Deadline with the Date: electrical 06/12/17 order form if applicable)
COMPANY: BTH #
EVENT: Anime Expo 2017 FACILITY: Los Angeles Convention Center ELECTRICAL EXHIBITION SERVICES 1201 South Figueroa St., Los Angeles, CA 90015 DATES: July 1-4, 2017 EVENT # 077004LA Phone: (213) 765-4676 Fax: (213) 765-4679 [email protected]
SCHEDULE ALL OTHER ELECTRICAL LABOR BELOW EXCEPT DISTRIBUTION UNDER CARPET If you require any additional electrical work in your booth, please provide us with a production schedule with the dates, times, number of men required and the type of work requested. This will assist us in accommodating your labor needs.
Example
Day Monday Date 1/5 # Men 4 Time 8:00 AM Work required Assemble & hang truss/lights Day Tuesday Date 1/6 # Men 1 Time 12:30 PM Work required Wire electric sign
Day Date # Men Time Work required Day Date # Men Time Work required Day Date # Men Time Work required Day Date # Men Time Work required Day Date # Men Time Work required
SHOW SITE SUPERVISOR
Contact Name: Company: Cell Number: Email address:
ELECTRICAL LABOR/LIFT RATES & RULES Please be advised that labor start times cannot be guaranteed. If no time is provided, work will be performed on a first- come, first-served basis. A representative must come to Edlen’s Labor Desk prior to each individual labor call to confirm the booth is ready for such labor. If labor is dispatched at the requested time and no “exhibitor supervisor” is available, a minimum 1/2 hour labor charge per electrician will apply. A minimum labor charge of 1 hour will apply per man for installation. Dismantle time will be calculated at 1/2 of the total installation time.
LABOR RATES Straight time …………………………………………………………………………………… 115.00 per hour Monday-Friday 8:00 AM - 4:30 PM, excluding holidays Overtime ………………………………………………………………………………………… 230.00 per hour Monday-Friday 4:30PM - 8:00 AM, all day Saturday, Sunday & Holidays LIFT RATES Lift …………………………………………………………………………………………………. 150.00 per hour Lift charges will apply to for all overhead work such as: light installation overhead, power or data cable distribution overhead, hanging signs, etc. Lift cost does not include operator.
PLEASE PROVIDE CREDIT CARD INFORMATION ON THE METHOD OF PAYMENT FORM Credit card information must be on file before any of the requested labor is performed METHOD OF PAYMENT FORM Advance Payment Deadline Date: 06/12/17
COMPANY: BTH #
EVENT: Anime Expo 2017 FACILITY: Los Angeles Convention Center ELECTRICAL EXHIBITION SERVICES 1201 South Figueroa St., Los Angeles, CA 90015 DATES: July 1-4, 2017 EVENT # 077004LA Phone: (213) 765-4676 Fax: (213) 765-4679 [email protected] EXHIBITOR INFORMATION COMPANY NAME: PHONE:
ADDRESS: FAX:
CITY: ST: ZIP: COUNTRY: CELL: EMAIL:
METHOD OF PAYMENT All transactions require a credit card on file with proper authorization. In addition to checks, Edlen also accepts American Express, Master Card, Visa, Discover, ACH and Wire Transfers. Indicate form of payment below.
COMPANY CHECK BANK WIRE TRANSFER INFORMATION * Please make check payable to: Edlen Electrical. All foreign Bank transfer to Bank of America checks must be drawn on U.S. Banks only. For those booths Wire Transfer: that require labor a credit card must be on file. Please ABA#: 026009593 Acct: 33855214 reference the Event # listed above on your remittance. International Wire Transfer: Swift Code: BOFAUS3N Acct: 33855214
* $25 processing fee MUST be included with transfer.
CREDIT CARD ACH ELECTRONIC PAYMENT TRANSFER For your convenience, we will use this authorization to charge any remaining balances on your account prior to event closing. Bank of America ABA# 125000024 Acct: 33855214 A copy of final charges will be sent to the email address 6900 Westcliff Drive, Las Vegas, NV 89145 Phone: 888.852.5000 Ext 6007 provided in the payment information section. Please note the financial institution MUST be based in the US. In order to avoid a transfer fee, you must notify the financial institution that you VISA MASTER CARD AMX DISCOVER wish to make an ACH electronic payment transfer.
CHECK AND CREDIT CARD INFORMATION CHECK # CREDIT CARD NUMBER: EXP DATE: CARD HOLDER SIGN: PRINT NAME: EMAIL ADDRESS: THIRD PARTY: YES or NO CREDIT CARD ADDRESS INFORMATION IF DIFFERENT THAN INFORMATION ABOVE ADDRESS: CITY: ST: ZIP:
By signing and placing this order, I accept all payment SERVICE TOTALS policies and the terms and conditions outlined on all service order forms completed. ELECTRICAL/LABOR/MATERIAL
PLEASE PLUMBING SIGN LIGHTING AUTHORIZED SIGNATURE
PRINT NAME DATE TOTAL DUE ELECTRICAL LAYOUT FORM Advance Payment Deadline Date: 06/12/17
COMPANY: BTH #
EVENT: Anime Expo 2017 FACILITY: Los Angeles Convention Center ELECTRICAL EXHIBITION SERVICES 1201 South Figueroa St., Los Angeles, CA 90015 DATES: July 1-4, 2017 EVENT # 077004LA Phone: (213) 765-4676 Fax: (213) 765-4679 [email protected] Use the grid below to indicate the location of each electrical outlet ordered. If power is only required at the rear of an in-line booth this form is not necessary.
Indicate booth type: Island □ Peninsula □ Inline □ Provide aisle or adjacent booth #’s for orientation Power is brought to one location in island booths and then distributed from that point. Indicate this location and all other outlet locations using the legend below:
X = Main Distribution Point = 5amp/500watt = 10amp/1000watt = 15amp/1500watt = 20amp/2000 watt
Indicate the layout scale and total square footage. Example: 1 Square = 1 Foot _____Square = _____Ft Total Square Footage = ______
Adjacent Booth or Aisle # ______
Adjacent Booth or Aisle # ______# or Aisle Booth Adjacent
Adjacent Adjacent Booth or Aisle # ______
Adjacent Booth or Aisle # ______
July 1st – 4th, 2017 Order 21 days prior to the 1st day of the event move-in for incentive rate. Incentive deadline for the above event is June 5th, 2017 Smart City is the exclusive telecommunications and television service provider for the Los Angeles Convention Center.
Hardwired Internet Wireless Internet Service Service Custom Hot Spot Shared or Dedicated On-Site / On-Demand Bandwidth Services Services
To review and order our services visit https://orders.smartcitynetworks.com
Television Service Telephone Service
HD Service Single-Line
Multi-Line Conference Telephone Services
Questions? Contact us at (888) 446•6911 or [email protected]. INTERNET - NETWORK / TELEPHONE / TV SERVICE CONTRACT
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Effective January 1, 201 Effective January 7 c Standard5. CableTV Service a. 6 4. Voice4. Services: PBXService Line a. Single b. Multi a. Switch Rental a. Switch to 50’) (up Cable b. Patch Work Floor / c. Labor c. Dedicated 10Mbps 10Mbps c. Dedicated Addresses IP Static Public to 29 d. Upgrade Available Higher Bandwidth Services Internet3. Equipment & Labor 2. Dedicated2. Internet Services a. Dedicated b. Dedicated b c. d 1. a. Prem Includes 5 Static Public IP Addresses 5 Public Static Includes Required Required such authorizedis to request herein, requested as services to provide City Smart authorizes hereby Customer the this document of With execution Attachments. and Conditions and the Terms of understanding complete full and acknowledges and services Print Authorized Name AcceptPrint Authorized On Contact Contact Billing City, State / Country, Zip: Billing Exhibitor Company Name: Exhibitor Company
Network Security Declaration
Center: Los Angeles CC (005) - CA Company Name: Show: ANIME EXPO Booth / Room #: Customer / Ref #: 2017 - 005 - 886 -
The Network Security Policy implemented for this Facility requires Customer(s) adherence to several necessary precautions in order for Smart City to maintain a healthy, viable network for all Customers. This declaration of compliance with the security requirements as noted herein is an acknowledgement of Smart City’s filtering policies and must be completed, signed by an authorized Customer representative and mailed or faxed to Smart City prior to the requested network service(s) being activated for Customer’s usage.
Network Security Policy:
Smart City requires that all devices directly or indirectly accessing Smart City’s network(s) have the latest virus scan software, Windows® security updates, system patches, and any other technological precautions necessary to protect the Customer(s) and others from viruses, malicious programs, and other disruptive applications. Any device(s) which adversely impacts Smart City’s network(s) may cause service interruptions to Customer(s) which can lead to disconnection of the Customer’s equipment from the network(s), with or without prior notice at Smart City’s sole discretion. The device(s) in question will remain disconnected until all issues are adequately resolved. All charges will apply and no refunds will be given. Additional charges may apply for trouble diagnosis and / or problem resolution.
Smart City has implemented filtering policies on all Internet routers. These filters block all inbound Internet Control Message Protocol (ICMP) -- Ping, Traceroute, etc. -- destined to any Smart City Network(s). Smart City understands that Ping and Traceroute are valuable troubleshooting tools; therefore Smart City’s Policy does allow ICMP (Ping & Traceroute) packets sourced from any Smart City network(s).
Further, to avoid infection by common Internet worms (Nachi, MSBlaster, LoveSAN, etc.), Smart City has implemented similar filters on the following TCP and UDP port numbers: UDP – 137, 138, 402, 1434 and TCP – 135, 139, 402, 445, 4444.
Customers requiring inbound or outbound access to any of the filtered ports, should contact a Smart City customer service representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a customized alternative.
Each Customer’s business is important to Smart City and with advanced and timely notification of a Customer’s needs we are confident that we can provide network services that perform as expected for all clients.
*** Please inform all show site personnel about the importance of Smart City’s Network Security compliance issues *** *** Services are activated after Smart City is in receipt of this signed declaration of compliance with our network security requirements ***
Total # of Devices Device(s) Operating System: Connecting to Smart City’s Network:
Type of Anti-Virus Software Installed: Norton McAfee Other:
Virus Scan Last Updated - Date: / / Security Updates Last Performed - Date: / /
Are You Renting Computers? Yes No Rental Company Name:
Rental Company Contact: Contact Number:
With execution of this document the Customer hereby attests that Customer provided equipment, which will be connected to Smart City’s network(s) at the above noted Facility and Show / Event has been properly protected, contains anti-virus software, and the latest patches and security updates have been installed. Customer(s) also accepts the responsibility for the performance of Customer’s equipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges may be incurred should Customer’s equipment be found to adversely impact Smart City’s network(s) performance. The Customer acknowledges that this Network Security Declaration is part of the Customer Contract allowing Smart City to provide requested service(s) and is subject to change without notice.
Signature Date
Printed Name Title
5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6087 • Fax (702) 943-6001
Floor Plan – Communications Cable
Center: Los Angeles CC (005) - CA Company Name: Show: ANIME EXPO Booth / Room #: Customer / Ref #: 2017 - 005 - 886 -
Voice and Data communications cabling. Smart City is the exclusive installer of Voice and Data communications cabling. Smart City provides cabling to booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber Optic, twisted pair (Category 3, 5 and 6), coaxial and all other data and telecommunication cable fall under Smart City’s area of expertise.
IMPORTANT!! Prior to installation of service, a complete floor plan is required. Please utilize this grid should you not have your own floor plan to send us. You may use a different floor plan for each service group (Telephone, Internet, etc.) or combine all services on one floor plan. For a floor plan to be considered complete it must include all the information listed below (Main Distribution Location “MDL”, designated location of items within the booth, surrounding booths, scale-length and width).
Adjacent Booth or Aisle#
Booth or Aisle#
Adjacent Adjacent Booth or Aisle#
Adjacent Booth or Aisle#
X = Main Distribution Location (MDL) – The originating line(s) for service, whether from overhead, a floor pocket or a column, will be delivered to a “MDL” before being distributed within your booth. Example: Storage area, back of booth, etc. (unless specified, the default for the “MDL” will be the back of the booth or at Smart City’s discretion, the most convenient location). All distribution of services to their final destination within the booth will originate from the “MDL”. A per line move fee will apply to relocate services within your booth after they have been engineered and / or installed.
T = Location of Telephones, Fax lines or other telecommunications equipment “T”.
I / H / PC / C = Location of primary Internet Service “I”, Hubs “H” and / or Switches “S”, Patch Cables “PC” and / or Computers “C”. For Smart City to perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work, hubs / switches, and patch cables early and in advance of the show moving in.
Orientation = The Booth or Aisle #’s surrounding your booth. A minimum of one surrounding Booth or Aisle # is required (two or more would be more helpful) for Smart City to accurately install your services.
Size = Booth dimensions (example 10x10) . Scale = 1 Box is equal to ft.
5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6087 • Fax (702) 943-6001
Floor Plan – Communications Cable
Center: Los Angeles CC (005) - CA Company Name: ABC EXAMPLE COMPANY Show: ABC EXAMPLE SHOW Booth / Room #: 1234 Customer / Ref #: 2017 - 005 - XXX - XXXX
Voice and Data communications cabling. Smart City is the exclusive installer of Voice and Data communications cabling. Smart City provides cabling to booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber Optic, twisted pair (Category 3, 5 and 6), coaxial and all other data and telecommunication cable fall under Smart City’s area of expertise.
IMPORTANT!! Prior to installation of service, a complete floor plan is required. Please utilize this grid should you not have your own floor plan to send us. You may use a different floor plan for each service group (Telephone, Internet, etc.) or combine all services on one floor plan. For a floor plan to be considered complete it must include all the information listed below (Main Distribution Location “MDL”, designated location of items within the booth, surrounding booths, scale-length and width).
X = Main Distribution Location (MDL) – The originating line(s) for service, whether from overhead, a floor pocket or a column, will be delivered to a “MDL” before being distributed within your booth. Example: Storage area, back of booth, etc. (unless specified, the default for the “MDL” will be the back of the booth or at Smart City’s discretion, the most convenient location). All distribution of services to their final destination within the booth will originate from the “MDL”. A per line move fee will apply to relocate services within your booth after they have been engineered and / or installed.
T = Location of Telephones, Fax lines or other telecommunications equipment “T”.
I / H / PC / C = Location of primary Internet Service “I”, Hubs “H”, Patch Cables “PC” and / or Computers “C”. For Smart City to perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work, hubs, and patch cables early and in advance of the show moving in.
Orientation = The Booth or Aisle #’s surrounding your booth. A minimum of one surrounding Booth or Aisle # is required (two or more would be more helpful) for Smart City to accurately install your services.
Size = Booth dimensions (example 10x10) 20 x 20 . Scale = 1 Box is equal to 2 ft.
5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6087 • Fax (702) 943-6001
LEVY RESTAURANTS / LACC AUTHORIZATION REQUEST Sample Food and/or Beverage Distribution
Please complete this form to receive authorization to distribute food or beverages not purchased through Levy Restaurants. Levy Restaurants has exclusive food and beverage distribution rights within the Los Angeles Convention Center (LACC) and has the responsibility to AEG, the venue operator, to strictly regulate any food and beverage activity within the Convention Center. Due to strict regulations, any vendor sampling product within the above mentioned parameters must submit a sampling form to Levy Restaurants for approval.
The Selling of Food and/or Beverage products by any other entity is strictly prohibited.
Sponsoring Organizations of expositions and trade shows, and/or their exhibitors, may distribute SAMPLE food and/or beverage products ONLY upon written authorization and adherence to ALL of the conditions outlined below.
General Conditions - Food Industry Related Shows
1. Items dispensed are limited to products Manufactured, Processed or Distributed by exhibiting companies.
2. All items are limited to SAMPLE SIZE and must be dispensed/distributed in accordance to Local and State Health Codes: a. Non-Alcoholic Beverages limited to maximum of 4 oz. Sample Size, served in biodegradable (or plastic) cups. No cans or bottles will be permitted. Levy Restaurants will be happy to provide biodegradable service wares for all services, please contact your Catering Sales Manager for a price list of available items. b. Alcoholic beverage sampling is permitted only if you are the manufacturer or distributor of the beverage. Alcoholic beverages must be “sample” sizes (2 oz. for beer/wine, .25 oz for liquor) and can only be served by a licensed Levy Restaurants bartender. Handling fees may apply, please contact your Catering Sales Manager. c. Food items are limited to “bite size”, not to exceed 2 oz. portions or a 2 oz. prepackaged samples. d. All food/beverage items brought in are required by the Los Angeles Health Department to have a temporary Health Permit. This includes prepackaged food samples, samples not intended for consumption on the show floor, and bottled water.
3. Vendors are responsible for all applicable booth rental fees, electrical, plumbing, drayage and all other Levy Restaurants and/or LACC services and fees.
IF YOU DO NOT MEET THE CONDITIONS LISTED ABOVE, THE FOLLOWING POLICIES APPLY:
TAKE-AWAY ITEMS AND BUY-OUT FEES Any Food and Beverage brought on premises without the Written Authorization from Levy Restaurants, the LACC and Anime Expo Show Management is strictly prohibited.
1. Take-away items will be assessed and approved on a case by case basis by Levy Restaurants. Take-away items are items that are distributed to attendees but are not intended for immediate consumption at the time of receipt. Requests for take-away items must be submitted no later than June 2nd, 2017.
2. Requests for all Food or Beverage Products brought on the premises for consumption at hosted banquet/booth events or that do not fall within the Sampling parameters listed above may incur a Buy-out Fee by Levy Restaurants. An appropriate buy-out fee will be determined by Levy Restaurants on a case by case basis; however, the buy-out fee will be based on a percentage of the retail pricing for the food and/or beverage item and is subject to all applicable taxes and service charges.
UNUSED FOOD OR BEVERAGE PRODUCT that requires pick-up or shipment after the show/event is the responsibility of the Company that is sampling the product. Absolutely NO REFUNDS of Buy-out Fees will be given for Food or Beverage Product if not consumed during show/event.
FOOD AND BEVERAGE RELATED SERVICES including storage, delivery, or any other service required for Food and/or Beverage products brought from the outside are not the responsibility of and will NOT be provided by Levy Restaurants. If these services are required the following charges will assessed: 1. $200.00 per day/per pallet storage fee 2. $200.00 for a small visi cooler 3. $400.00 for a large double visi cooler 4. $75.00 per pallet delivery 5. $25.00 per 20 pound bag of ice *Both the Refrigerator and Cooler require Stewarding Labor to drop off and retrieve the equipment.
SHIPPING/RECEIVING Please note that only product you expect to be prepared by, stored by and delivered by Levy Restaurants should be shipped to Levy Restaurants. Please see the Shipping Label, fill it out and ensure it is used properly to ensure proper receiving of your product. You must contact Levy Restaurants prior to shipping items – items not expected will not be received. For all Food and Beverage not purchased through Levy Restaurants, all standard fees mentioned above will be charged where applicable, including 20% Administrative Fee and Applicable Sales Tax.
The Company named below acknowledges they have sole responsibility for the use, servicing or other disposition of such items in compliance with all applicable laws. Accordingly, the firm agrees to indemnify and forever hold harmless Levy Restaurants and AEG/Los Angeles Convention Center from all liabilities, damages, losses, costs or expenses resulting directly or indirectly from their use, serving or other disposition of such items.
Exhibiting firm must provide Levy Restaurants with a Certificate of Insurance showing evidence of Commercial General Liability with an each occurrence limit of $1,000,000 and naming Levy Premium Foodservice Limited Partnership and AEG/Los Angeles Convention Center as additional insured. Information must be received no later than close of business (5:00 PM EST) on June 2nd, 2017.
Before returning this document, please sign the “Agreed” indicating you have read and you agree with all conditions.
June 2nd , 2017 Date Company Name______Booth No. ______
Company Address______
Contact Name______Telephone ( ) ______Ext_____
Email ______Onsite Contact______kh______Cell ______
Please include: Item / Distribution Purpose / Quantity / Portion Size / Method of Dispensing ______
Agreed______Approved______Date______Exhibiting Firm Levy Restaurants
PLEASE RETURN BOTH PAGES OF FORM AND CERTIFICATE OF INSURANCE TO LEVY RESTAURANTS SEND TO YOUR SALES MANAGER LISTED BELOW BY June 2nd , 2017 TO ENSURE CONFIRMATION AND APPROVAL. For additional services and information, please contact Levy Restaurants: Levy Restaurants 1201 S. Figueroa St.| Los Angeles, CA 90015 [email protected] Telephone 213-765-4480 | Fax: 213-765-4476 EVENT PLANNING GUIDE
Taste of LA by Levy Restaurants is the exclusive provider of food and beverage operations at the Los Angeles Convention Center. The Taste of LA by Levy Restaurants showcases the freshest, local ingredients and culinary delights that are iconic to the dining experience in the City of Angels. We offer full service catering, concessions stands, portable food options, exhibit booth service and so much more.
(a) No outside food and beverage can be brought in and consumed in the Center at any time without the written approval of Taste of LA by Levy Restaurants.
(b) All arrangements for food and beverage must be contracted directly with Taste of LA by Levy Restaurants.
(c) Sampling of food and beverage items is allowed contingent on the following conditions:
. Taste of LA by Levy Restaurants must approve all food & beverage sampling programs in writing.
. Sampling is limited to tradeshow, conventions or food-specific consumer shows.
. Product being sampled must be germane to the exhibitor’s line of business.
. Food sample size is limited to 2 oz. portion of pre-packaged food.
. Non-alcoholic beverage samples are limited to 4 oz. portions.
. In accordance to LA County Public Health Department, Licensee and exhibitors are jointly responsible for meeting outlined requirements and securing all necessary license, permits, etc. Please visit http://publichealth.lacounty.gov/eh/event/CommunityEvent.htm for specific requirements for organizers and for exhibitors.
. Restrooms, concession stands, and/or facility kitchens may not be used as exhibitor clean-up areas.
. Food and beverage sampling may be subject to applicable receiving, storage, utility and labor charges.
. Costs associated with the disposal of trash, waste, etc., from exhibitor sampling area are the responsibility of Licensee and/or exhibitor.
(d) Any alcoholic beverages must be purchased and served by Taste of LA by Levy Restaurants.
Please contact Taste of LA by Levy Restaurants at 213.765.4480 for further assistance.
www.lacclink.com
Items dispensed are limited to products Manufactured, Processed or Distributed by exhibiting companies
Things to look for when filling out your sampling authorization form Sampling sizes Food 2oz. or less Non-alcoholic beverages – 4oz. or less Any alcoholic beverage needs to be coordinated with Levy directly Certificate of insurance Exhibiting firm must provide Levy Restaurants with a Certificate of Insurance showing evidence of Commercial General Liability with an each occurrence limit of $1,000,000 and naming Levy Premium Foodservice Limited Partnership and AEG/Los Angeles Convention Center as additional insured. Forward any sampling authorization forms to your sales manager and our Sales Coordinator Landi Daniel Marquis – [email protected] Ashley Russo – [email protected] Kristin Howard – [email protected] Peter Hudson – [email protected] Ben Berard – [email protected] Health Department Contact Magdy Wahba, REHS Environmental Health Specialist III Los Angeles County, Department of Public Health Bureau of Specialized Surveillance and Enforcement Specialized Food Services Program 5050 Commerce Dr. Baldwin Park, CA 91706 Direct Line: 626-430-5468 Main Office: 626-430-5421 Fax: 626-813-3017 Email: [email protected] Please review the Health Code Requirements for Community Events in LA County Contact the Los Angeles County Health Department regarding any questions, procedures, or requirements.
ANIME EXPO JULY 1‐4, 2017 LOS ANGELES CONVENTION CENTER LOS ANGELES, CA
INTERNATIONAL SHIPPING INSTRUCTIONS
ML International has been appointed the Preferred Import Agent for ANIME EXPO by Shepard Exposition Services. Please find important instructions on the following pages, including shipping deadlines and documentation requirements for the importation of your exhibition materials to the USA.
AIR FREIGHT: COMMERCIAL INVOICE – DOCUMENTATION DEADLINE: June 14th, 2017 LATEST ARRIVAL TO (LAX) AIRPORT: June 17th, 2017 DELIVERY TO ADVANCED WAREHOUSE BY: June 22nd, 2017
COMMERCIAL INVOICE – DOCUMENTATION DEADLINE: June 21ST, 2017 LATEST ARRIVAL TO (LAX) AIRPORT: June 24th, 2017 DELIVERY DIRECT TO SHOW SITE: June 29th, 2017
AIR FREIGHT – DESTINATION: LOS ANGELES INTERNATIONAL AIRPORT (LAX) IATA/DIRECT AWB: EXHIBITOR NAME: Los Angeles Convention Center 1201 S. Figueroa St. Los Angeles, CA 90015
Notify Party ML International/Airways Freight Corp. Tel: 800‐643‐3535 Attn: Air Department ANIME EXPO Exhibitor Name: ______Booth# ______
280 Shuman Blvd. Suite 105 | Naperville, Illinois 60563 p 630.355.5911 | c 630.621.8909 | www.mlintl.net
Ocean Freight ‐ Please route all ocean freight through PORT OF LOS ANGELES
COMMERCIAL INVOICE – DOCUMENTATION DEADLINE: June 7th , 2017 LATEST ARRIVAL TO SEA PORT: June 10th , 2017 DELIVERY TO ADVANCED WAREHOUSE BY: June 22, 2017
IT IS HIGHLY RECOMMENDED THAT ALL FREIGHT BE DELIVERED TO THE ADVANCE WAREHOUSE. TOO AVOID WAITING TIME AND SURCHARGES.
Bill of Lading Consignee Exhibitor Name: ANIME EXPO Los Angeles Convention Center 1201 S. Figueroa St. Los Angeles, CA 90015
Notify Party ML International 280 Shuman Blvd. Ste. 105 Naperville, IL 60563 Attn: Cassia Tuggle ANIME EXPO Exhibitor Name: ______Booth# ______
Pre‐alerts: E‐mail a copy of the AWB / B/L to the Naperville, IL office. Please e‐mail pre‐alerts to: [email protected] Phone: 1‐630‐355‐5911
Original documents: Please courier original B/L and commercial invoices to the following address:
ML International Expo Logistics 280 Shuman Blvd. Suite 105 Naperville, IL 60563
280 Shuman Blvd. Suite 105 | Naperville, Illinois 60563 p 630.355.5911 | c 630.621.8909 | www.mlintl.net
Marks and Packing: All cases, crates or cartons must be clearly market on two sides as shown below skidded or containerized cargo should be individually labeled with these same marks:
For shipments that are going to advance warehouse. Advance Warehouse shipping address: Exhibiting Company Name / Booth # ______C/O Shepard Exposition Services 2315 E. Locust Ct. Ontario, CA 91761 For: AMIME EXPO
First day freight can arrive Advance Warehouse W/O a surcharge is: June 1st, 2017
Last day freight can arrive Advance Warehouse W/O a surcharge is: June 22nd, 2017
For shipments going direct to the show site. Direct to Show Site: Exhibiting Company Name / Booth #______C/O SHEPARD EXPOSITION SERVICES Los Angeles Convention Center 1201 S. Figueroa St. Los Angeles, CA 90015 For: ANIME EXPO
WILL NOT BE DELIVERED PRIOR TO: June 28th, 2017 12:00 PM
EXHIBITOR MOVE IN
Targeted Move‐ In Wednesday June 28th, 2017 Red: 12:00 PM – 2:00 PM Blue: 2:00 PM‐ 4:00 PM General Move ‐ In Thursday June 29th, 2017 08:00 AM – 05:00 PM Friday June 30th, 2017 08:00 AM – 08:00 PM
280 Shuman Blvd. Suite 105 | Naperville, Illinois 60563 p 630.355.5911 | c 630.621.8909 | www.mlintl.net
EXHIBITOR MOVE‐OUT
Tuesday July 4th, 2017 03:00 AM – 09:00 PM Carriers must be checked in by 07:00 PM on July 4th, 2016.
Deadlines:
Air Freight should arrive on or before June 17th, 2017 for delivery to Advance Warehouse by June 22nd, 2017. For shipments going direct to show site the arrival date is June 24th, 2017 for delivery on June 29th, 2017.
Ocean Freight should arrive on or before June 10th, 2017 for delivery to Advance Warehouse by June 22nd, 2017. All LCL ocean freight will need to be delivered to advance warehouse. Please check with ML International Expo Logistics for FCL ocean freight for arrival date.
ISF – it is the responsibility of the shipper to have all ISF filed prior to sailing and confirmed with customs. ML International is not responsible for ISF not being filed on time. Please contact us to have the proper form filled out. This must be completed, approved, and ISF confirmation # sent back to you prior to the vessel sailing. If this is not done a customs fine can be levied and forwarded on to you.
If you plan on shipping items with ION Batteries, please advise prior to shipping. For example, but not limited to: laptop computers, electronic tablet, power tools with batteries, etc. If you plan on shipping video monitors or other items, please advise us so proper FDA and FCC forms can be filed out in advance.
280 Shuman Blvd. Suite 105 | Naperville, Illinois 60563 p 630.355.5911 | c 630.621.8909 | www.mlintl.net