ANIME EXPO 2018 EXHIBITOR SERVICE MANUAL
Table of Contents OFFICIAL SERVICE CONTRACTORS ...... 5 HOURS OF OPERATIONS ...... 6 Move-In / Move-Out Hours ...... 6 Exhibit Hall Hours ...... 6 Exhibitor Registration Hours ...... 6 DEADLINES AND CHANGES FOR 2018 ...... 7 Deadlines ...... 7 Changes For 2018 ...... 9 EXHIBIT HALL RULES & REGULATIONS ...... 10 Registration – Admission & Badges ...... 10 Registration Procedures ...... 10 Registration Policies ...... 10 Exhibitor Registration Location: ...... 11 Cancellation Policy ...... 11 Admission into Anime Expo ...... 11 Booth Set-Up ...... 12 Booth Furnishings...... 12 Targeted Early MoveǦIn ...... 12 Exhibitor SetǦUp/TearǦDown Wristbands ...... 12 No Freight Aisles ...... 12 Booth Configuration Policies ...... 13 Americans with Disabilities Act ...... 13 Booth Construction ...... 13 Canopies & Ceilings ...... 13 Engineering Certification ...... 14 Hanging Signs ...... 14 Island Booth ...... 15 Sightlines ...... 15 Smoke Detectors ...... 15 Structural Integrity ...... 16 Sales & Display Policies ...... 17 1
ANIME EXPO 2018 EXHIBITOR SERVICE MANUAL
Adult Material ...... 17 Carnival Games & Gambling ...... 17 Certificate of Insurance ...... 17 Drone Policy ...... 19 Federal Communications Commission...... 19 Food & Beverage ...... 19 Inflatable Exhibits ...... 19 Infringement / Grey Market / Bootlegging ...... 20 Line Management Policy ...... 21 Motor Vehicles / Trailers...... 21 Product Tossing ...... 21 Promotions / Demonstrations ...... 21 Sales Tax Form ...... 22 Shoplifting & Probable Cause Policy ...... 24 Smoking ...... 24 Sound Levels ...... 24 Weapons ...... 25 Fire & Safety ...... 26 Security ...... 27 Transportation ...... 27 ADDITIONAL SERVICES ...... 28 Audio Visual ...... 28 Autograph Sessions ...... 28 Anime Expo Brand & Trademarks ...... 28 Background Drapery/Booth Furnishings ...... 29 Carpet ...... 29 Cleaning ...... 29 Crate Removal/Storage Return* ...... 29 Electrical ...... 29 Shipping ...... 29 Drayage / Material Handling ...... 29 Internet Access & Telecommunication ...... 30
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ANIME EXPO 2018 EXHIBITOR SERVICE MANUAL
Marketing & Sponsorship Opportunities ...... 30 Union ...... 30 EXHIBIT HALL MAP ...... 31 SERVICE ORDER FORMS ...... Furniture Request Form ...... Vehicle Approval Form ...... International Shipping Instructions ...... Exhibitor Booth Security Order Form - E S ...... Electrical Order Form - Edlen ...... Internet & Telecommunication Order Form - Smart City ...... AV Order Form – VCI Event Technology ...... Sample Food and / or Beverage Distribution Order Form - Levy Restaurants ...... Los Angeles Convention Center Event Planning Guide ...... SHEPARD CATALOG & ORDER FORMS ...... FABEX Booth Rentals & Top 10 Items Sold for AX ...... Exhibitor Solutions ...... Third Party Payment Authorization ...... Grids ...... Shipping & Material Handling Information ...... Expo Furnishings ...... Executive Furnishings ...... Additional Booth Signage ...... Install - Dismantle Labor ...... Shepard Glossary ......
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SPJA Management
Chief Executive Officer Raymond Chiang Senior Director of Operations Matthew Thomas Director of Industry Relations Azusa Matsuda Director of Finance Anne Kim Project Anime Conference Director Marlan Moore Division Manager of Registration and Exhibits Amy Miyamoto Division Manager of Entertainment Hall Tim Wyckoff Division Manager of Convention Operations Leo Amador Branding Coordinator Meg Tsuruda
Anime Expo Hall Contacts
Senior Director of Operations Matthew Thomas [email protected] Director of Sales Susan Celli scelli@irlǦevents.com Senior Operations Manager Alida Roberts aroberts@irlǦevents.com Event Marketing Opportunities [email protected]
4 ANIME EXPO 2018 EXHIBITOR SERVICE MANUAL OFFICIAL SERVICE CONTRACTORS
OFFICIAL SERVICE CONTRACTORS
Shepard Exposition Services Contact for the Following: 2315 E. Locust Ct Material Handling & Drayage Ontario, CA 91716 Shipping Customer Service Phone: 909-212-7240 Booth Cleaning Customer Service Fax: 909-218-8986 Labor Customer Service Email: [email protected] Decorator, Furniture & Signage Website: www.shepardes.com
VCI Event Technology 1261 South Simpson Circle Anaheim, CA 92806 Contact for the Following: Phone: 714Ǧ772Ǧ2002 Audio Visual Fax: 714Ǧ772Ǧ0259 Email: [email protected]
Levy Restaurants Contact for the Following: 1201 S. Figueroa Street Catering Los Angeles, CA 90015 Food Sampling Form Approval Phone: 213Ǧ765Ǧ4480 Fax: 213Ǧ765Ǧ4476
Edlen Electric 1201 S. Figueroa Street Los Angeles, CA 90015 Contact for the Following: Phone: 213Ǧ765Ǧ4676 Electrical Services Fax: 213Ǧ765Ǧ4679 Email: [email protected]
Smart City 5795 W. Badura Ave, Suite 110 Contact for the Following: Las Vegas, Nevada 89118 Internet Access Phone: 888Ǧ446Ǧ6911 Telecommunication Fax: 702Ǧ943Ǧ6001 Website: www.smartcity.com
5 ANIME EXPO 2018 EXHIBITOR SERVICE MANUAL | HOURS OF OPERATIONS
HOURS OF OPERATIONS Move-In / Move-Out Hours Exhibitor MoveǦIn: Monday, July 2 12:00 pm – 2:00 pm Targeted MoveǦin – Red Group Only Monday, July 2 2:00 pm – 6:00 pm Targeted MoveǦin – Blue Group only Tuesday, July 3 8:00 am – 5:00 pm Wednesday, July 4 8:00 am – 8:00 pm Please Note:
x All exhibitors must complete set up and be show ready by 8:00 pm on Wednesday, July 4. x Exhibitors may touch up their booths on Wednesday July 4th after 8:00pm. x All freight must be in the booth and out of the aisles no later than 8:00 pm Wednesday, July 4th. This includes the removal of all pallets and trash from exhibitor booths and the aisles. x Wristbands will be provided at the entrances for Exhibitor set-up only during move- in days. x Beginning July 6th – July 8th, Exhibitors may enter the hall as early as 7:00 AM. Closing:
x Exhibitors must be out of the Exhibit Hall by 7:00 PM on Days 1, 2, and 3. MoveǦOut:
x Exhibitors must be completely moved out by 9:00 PM on Sunday, July 8th.
Exhibit Hall Hours Day 1 Thursday, July 5 9:00 am – 10:00 am (Early Entry – Premier Fans) 10:00 am – 6:00 pm (All Attendees) Day 2 Friday, July 6 10:00 am – 6:00 pm Day 3 Saturday, July 7 10:00 am – 6:00 pm Day 4 Sunday, July 8 10:00 am – 3:00 pm
Exhibitor Registration Hours Day Ǧ1 Tuesday, July 3 4:00 pm – 9:00 pm Day 0 Wednesday, July 4 8:00 am – 9:00 pm Day 1 Thursday, July 5 8:00 am – 6:00 pm Day 2 Friday, July 6 8:00 am – 6:00 pm Day 3 Saturday, July 7 8:00 am – 6:00 pm Day 4 Sunday, July 8 8:00 am – 12:00 pm
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ANIME EXPO 2018 EXHIBITOR SERVICE MANUAL | DEADLINES AND CHANGES FOR 2018
DEADLINES AND CHANGES FOR 2018 Deadlines Due Item Contact Date Due
May 4 Certificate of Insurance Due Submit the Certificate of Insurance in the Exhibitor Dashboard
June Exhibitor Registration Deadline For Questions Contact [email protected] 1 Please log in to Eventbrite to update your registration information.
June SALES TAX FORM DUE Submit the Sales Tax Form 1 MANDATORY FOR ALL EXHIBITORS in the Exhibitor Dashboard A new form must be filled out each year
Brad Hofer at Shepard Exposition Services June Furniture Request Form and Phone: 619Ǧ368Ǧ1134 1 Vehicle Approval Form Due Fax: 702Ǧ948Ǧ0341 [email protected]
Levy Restaurants June Phone: 213Ǧ765Ǧ4480 4 Food Sampling Form Due Fax: 213Ǧ765Ǧ4476 [email protected]
June Deadline to Notify use of an Shepard Exposition Services 7 Exhibitor Appointed Contractor Customer Service Phone: 909-212-7240 Customer Service Fax: 909-218-8986 Customer Service Email: [email protected]
(Exhibiting Company Name & Booth No.) ADVANCE SHIPMENTS Anime Expo June 7 Arriving at Warehouse c/o Shepard Exposition Services 2315 E. Locust Street Ontario, CA 91761 7 ANIME EXPO 2018 EXHIBITOR SERVICE MANUAL | DEADLINES AND CHANGES FOR 2018
Smart City TELECOM ORDERS Phone: 888Ǧ446Ǧ6911 June Advance Rate Deadline Fax: 702 943Ǧ6001 10 [email protected]
VCI Event Technology June A/V EQUIPMENT Phone: 714Ǧ772Ǧ2002 | fax: 714Ǧ772Ǧ0259 10 Advance Rate Deadline [email protected]
Shepard Exposition Services June SHEPARD EXHIBITOR SERVICES Customer Service Phone: 14 Advance Rate Deadline 909-212-7240 Customer Service Fax: 909-218-8986 Customer Service Email: [email protected] Edlen Electric June ELECTRICAL ORDERS phone: 213Ǧ765Ǧ4676 | fax: 213Ǧ765Ǧ4679 14 Advance Rate Deadline [email protected]
June SECURITY ORDERS EES 15 Advance Rate Deadline Phone: 714Ǧ283Ǧ2766 Fax: 714Ǧ616Ǧ5473
June LAST DAY ADVANCE SHIPMENTS (Exhibiting Company Name & Booth No.) 26 may arrive at Warehouse Anime Expo c/o Shepard Exposition Services 2315 E. Locust Ct. Ontario, CA 91761
June LAST DAY WAREHOUSE DELIVERIES (Exhibiting Company Name & Booth No.) 29 may arrive at Warehouse Anime Expo c/o Shepard Exposition Services 2315 E. Locust Ct. Ontario, CA 91761
c/o Shepard Exposition Services (Exhibiting July 3 DIRECT SHIPMENTS Company Name & Booth No.) Anime Expo to arrive at Exhibit Site (Target Floor Plan Only) Los Angeles Convention Center, South Hall 1201 South Figueroa St. Los Angeles, CA 90015 8 ANIME EXPO 2018 EXHIBITOR SERVICE MANUAL | DEADLINES AND CHANGES FOR 2018
Changes For 2018 x Registration Procedures and Policies: For Anime Expo 2018, two (2) promotional codes will be provided to exhibitors instead of one. One code will provide access to the exhibitor’s complimentary badge allotment (3 for every 10 x 10 square foot booth). The second code will provide access to purchase additional badges for $60.
Additional information can be found on page 10.
x Admission into Anime Expo: For Anime Expo 2018, all badges will be using RFID for entry and exit at the Los Angeles Convention Center. When entering or exiting the convention center, be sure to tap in and tap out at the RFID portals or risk delays. Dates of when badges will be activated can be found on page 11.
x Adult Content: Any exhibitor showcasing Adult Content is required to exhibit in a specified Adult Content area on the show floor unless already pre-approved by SPJA and show management. Additional information can be found on page 17.
x Sales Tax Form: The sales tax form must be submitted through Map Your Show. Instructions on how to upload the form can be found on page 22.
x Drone Policy: All drones, including aerial drones, are prohibited from being used.
x Food and Beverage: All consumable products sold or given out as samples at Anime Expo are only permitted with from SPJA and Levy Restaurants. Additional information can be found on page 19.
9 ANIME EXPO 2018 EXHIBITOR SERVICE MANUAL | EXHIBIT HALL RULES & REGULATIONS
EXHIBIT HALL RULES & REGULATIONS Registration – Admission & Badges Eventbrite is the official registration vendor for Anime Expo. Exhibitor registration will open on March 1st, 2018. You can access your complimentary badge allotment (3 complimentary badges per 10 x 10 feet of space) online and additional Exhibitor badges. You will receive a personalized email from SPJA with your two (2) personal promotion codes to access your complimentary badges prior to March 1st, 2018.
Registration Procedures x Exhibitor Badge Pick-Up will be conducted by group only. Individual badge pick-up is not permitted. Each company will be responsible for picking up all badges and distributing badges to their personnel. x Two promotional codes will be provided prior to March 1st, 2018. One code is to access your complimentary badge allotment. The other code is used to purchase additional Exhibitor badges at $60. x Exhibitor registration will open on March 1st, 2018. x The registration deadline is June 1, 2018. You may log in to your Eventbrite account to update badge registration information any time before this date. After this date, all Exhibitor registration must be done onsite at the Exhibitor registration counter and risk further delays. x All badges are prepared by company name at the Exhibitor Registration counter located in Gilbert Lindsey by West Hall Lobby at the Los Angeles Convention Center. Onsite registration and badge pickup for exhibitors takes place during the following dates and times:
Day -1 Tuesday, July 3 4:00 PM – 9:00 PM
Day 0 Wednesday, July 4 8:00 AM – 9:00 PM
Day 1 Thursday, July 5 8:00 AM – 6:00 PM
Day 2 Friday, July 6 8:00 AM – 6:00 PM
Day 3 Saturday, July 7 8:00 AM – 6:00 PM
Day 4 Sunday, July 8 8:00 AM – 12:00 PM
x For security reasons and brand protection, all booth personnel registering onsite will require a business card with the exhibiting company’s name and a government issued photo ID.
Registration Policies By registering your staff, you have read, accept and agreed to distribute the SPJA Registration Policies and Procedures to all company staff.
The following badge policies apply to all company personnel:
x Companies will be held accountable for the conduct of each representative. Thus, if one or more 10 ANIME EXPO 2018 EXHIBITOR SERVICE MANUAL | EXHIBIT HALL RULES & REGULATIONS
representative does not comply with the badge policy and procedures, your company may lose its current priority standing. Exhibitors will not be permitted to relocate during the rebooking process for the upcoming year. x Personnel badges must be worn at all times when attending Anime Expo. x All badges represent an admission contract between the badge holder and SPJA. x Badge switching, transferring of a badge, false certification of any individual as a company’s representative, misuse of any badges or any other method or device used to assist unauthorized personnel to gain admittance into Anime Expo is prohibited. x Proof of employment (company security card, business card, etc.) with a registered company is required to pick-up badges. Proper identification is required (government issued IDs). Names on proof of employment and identification must match. x Company badges must read the representing company name. x Exhibit Hall admittance is restricted to exhibitor personnel and registered attendees. Individuals under the age of 18 are not permitted access to the Exhibit Hall during set-up and break-down hours. Exhibitor Registration Location: All badges are prepared by company name at the Exhibitor Registration counter located at Gilbert Lindsay Plaza at the Los Angeles Convention Center. Onsite registration and badge pickup for exhibitors takes place during the following dates and times. Cancellation Policy By registering for an Anime Expo badge, you agree not to sell, trade, transfer or share your comp code, email confirmation, or badge. In the event that The Society for the Promotion of Japanese Animation (SPJA) determines that you have violated this policy, SPJA has the right to cancel your badge(s) and keep any money paid by you. Confirmations and/or badges that have been sold or provided by anyone other than SPJA will not be honored by SPJA.
You must wear and display your badge at all times while onsite during Anime Expo. All badges are the property of SPJA and must be relinquished to SPJA upon request. Anime Expo reserves the right to refuse admission, to refuse service and/or to cancel/revoke your badge at Anime Expo’s discretion.
You must register an individual name for each badge and each name must match a valid government issued ID. If SPJA determines that you have purchased more than one badge in your name for any day, SPJA has the right to cancel your duplicate badge(s) and issue you a refund less the processing fee.
Admission into Anime Expo For Anime Expo 2018, all badges will be using RFID for entry and exit at the Los Angeles Convention Center. When entering or exiting the convention center, be sure to tap in and tap out at the RFID portals or risk delays. These badges will be activated and used for the following dates.
x Pre-Show Only – Wednesday, July 4th, 2018 x Day 1 – Thursday, July 5th, 2018 x Day 2 – Friday, July 6th, 2018 x Day 3 – Saturday, July 7th, 2018 x Day 4 – Sunday, July 8th, 2018
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The use of badges and wristbands will be permitted only during set-up and break-down days/hours. Set- up and break-down days/hours can be found on page 6.
Booth Set-Up Booth Furnishings Each booth will automatically receive (1) 8ft. table and (2) chairs per 10 x 10 booth (up to 300 sq. feet of space). If you are larger than 300 sq. feet and wish to receive additional tables and chairs, you must fill out the Furniture Request Form, found in the Service Vendor Order Forms section of this manual. This form is due by June 1, 2018.
For Example: 10 x 10 booths receive (1) table (2) chairs 10 x 20 booths receive (2) tables (4) chairs 10 x 30 booths or larger receive (3) tables (6) chairs
Targeted Early MoveǦIn Early MoveǦin is available for exhibitors that are noted on the targeted floor plan in red and blue located in the Service Vendor Order Forms section of this manual. The booths indicated are confirmed for early moveǦin.
Exhibitor SetǦUp/TearǦDown Wristbands Exhibitors and/or exhibitor staff wishing to enter the exhibition facility for setǦup or tearǦdown only must obtain a temporary wristband at the exhibit hall(s) entrance at the LACC. Temporary wristbands are valid ONLY during moveǦin and moveǦout, not during official exhibit hours. Permanent badges must be obtained from the registration area for admission during show days. These badges are also valid during moveǦin and moveǦout.
No Freight Aisles To expedite moveǦin and moveǦout at the show, certain aisles in the exhibit hall will be designated as "No Freight Aisles.” These aisles will be identified by signs and floor markings, and are to remain clear of crates, cartons, and equipment at all times. Show Management will remove any freight obstructing these aisles.
Removal and return of freight will be at the exhibitor’s expense. "No Freight Aisles” are also an important component of our fire evacuation life safety plan. Your cooperation is appreciated.
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Booth Configuration Policies Americans with Disabilities Act Compliance with the Americans with Disabilities Act (ADA) is a legal requirement for public facilities. This law became effective in January 1992. It requires access for the disable persons at convention centers and, as necessary, follows floor exhibits. It is the responsibility of the exhibitor to be aware of and be in compliance with, the rules set forth in this Act.
Exhibitors are encouraged to provide exhibits that are accessible to all attendees. In the absence of accessibility, each exhibitor must assume the responsibility for making alternative arrangements to serve the needs of persons with disabilities.
Booth Construction The following are the regulations outlining booth construction. Please keep in mind that the following information is a guideline. This information should be used as a gauge when determining the configuration of your booth. If you find that you cannot stay within these guidelines, you must seek Show Management approval. For consideration, please contact Alida Roberts: aroberts@irlǦevents.com (508) 834Ǧ6187.
Canopies & Ceilings An exhibit component supported over an exhibitor’s space for decorative purposes only. Canopies, false ceilings, and umbrellas will be permitted to a height that corresponds to the Height Regulation for the booth configuration for which they are a part.
Canopies may extend out to the aisle line and up to the booth line on either side of an exhibitor’s space providing that the support structure will not exceed 3 inches in width when placed within 10 lineal feet of an adjoining exhibit. The base of the Canopy should not be lower than seven feet (7’) from the floor and within five feet (5’) of any aisle.
IMPORTANT: Exhibitors are cautioned when installing a display with a ceiling or second level to check with the facility and fire marshal to ensure that their display meets with the necessary fire safety precautions involving smoke alarms, fire extinguishers, sprinkler systems, etc.
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Engineering Certification Booth structures, such as towers and columns that exceed 12’ (3.66M) in height (excluding hanging signs) or are twoǦstory exhibits (any height), regardless of whether people will occupy the area or not, will require engineering certification verifying the structural integrity of the exhibit. Acceptable certification is in the form of a certified structural engineer’s stamp or seal directly on your set of blueprints for the exhibit. This certification must be in your possession during moveǦin and presented to Show Management at their request. Failure to obtain and have available the required documentation could delay or prevent the construction of your exhibit. Signs must be posted indicating the number of people the structure will accommodate. This policy has been established to ensure the safety of exhibitors and attendees at the show. If you have any questions or feel that this regulation applies to your booth, please contact Alida Roberts: aroberts@irlǦevents.com or (508) 834Ǧ6187.
Hanging Signs A hanging sign is permitted over any 20 feet x 20 feet or larger booth, provided it is not objectionable and there are no physical constraints in the facility to hanging a sign.
Specifications Hanging signs and graphics will be permitted to a maximum height of 25 feet (from the floor to the top of the sign/graphic). All hanging signs must be set in at least 25% of the booth width from the back line of your booth.
Hanging signs and graphics will not be permitted to a total length which exceeds 50% of the corresponding dimension of your booth.
Hanging Signs & Graphics should be set back ten feet (10’) from adjacent booths.
Please note that should there be any discrepancies with the above specifications, Show Management has the right to have the sign/graphic removed at the exhibitor’s expense.
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Island Booth Exhibit with one or more display levels in four or more standard units with aisles on all four sides.
Because an island booth is automatically separated by the width of an aisle from all neighboring exhibits, full use of the floorplan is permitted.
Walls may be installed in any portion of the booth; however, 30% of the perimeter must be left open. Walls must be finished on both sides so as not to be unsightly to attendees and neighboring exhibitors.
If you have any type of interactive display, you must have a 3Ǧfoot clearance from the aisle(s), to allow for crowds.
Signs, graphics, and/or structures may not exceed 21 feet where available.
Please Note: For every 50 feet of continuous wall space there must be an accessible exit.
Sightlines All exhibitors are equal regardless of size and should be given equal opportunity, within reason, to present their product in the most effective manner to the audience. Therefore, all exhibitors should respect their neighbor’s sightlines and ensure their neighbors’ visibility from all aisles, and vice versa.
Smoke Detectors All fully enclosed booths, or booths with enclosed rooms and canopies, must be equipped with a smoke detector and fire extinguisher for each enclosed area. The Fire Marshal will conduct an inspection of these special booths.
Please be advised that booth displays and equipment are not allowed to extend into the aisles. At least three feet of space must be provided for presentation audiences within the designated booth space. Crowds may not overflow into the aisles. No inflatable displays are allowed. If you have any questions pertaining to show rules and regulations, please contact Alida Roberts: aroberts@irlǦevents.com or (508) 834Ǧ6187.
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Structural Integrity All exhibit fixtures, especially portable or “popǦup” booths, must be erected in a manner to withstand normal contact or vibration due to outside forces such as the wind, the movement of forklifts, heavy machinery or equipment, and unintentional contact on the part of cleaners, laborers, or neighboring exhibitors. Exhibit fixtures should always be erected on a concrete floor (where possible) and the use of shelves and racks for product or literature display should only be attempted with fixtures designed to support such loading.
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Sales & Display Policies Adult Material Any exhibitor showcasing Adult Content is required to exhibit in a specified Adult Content area on the show floor unless already pre-approved by SPJA and show management.
Please have a staff member dedicated to checking attendee IDs to make sure they are 18 years of age or older upon purchase. Carnival Games & Gambling Exhibitors are specifically prohibited from employing any carnivalǦtype attraction or “pay to play” type games.
Certificate of Insurance All Exhibitors are required to carry adequate insurance coverage(s) for services, goods, activities, and participation in the Event. This insurance protects your company from claims that could arise if someone were to injure themselves or someone else while in or around your booth. Exhibitors should provide Show Management with a copy of their Certificate of Liability Insurance (COI) by May 4, 2018. The COI must be obtained through your company's insurance carrier. When contacting the insurance carrier please be sure to ask that the following information is included in the document: x Certificate Holder must be listed as: Society for the Promotion of Japanese Animation, 1522 Brookhollow Drive, Suite 1, Santa Ana, CA 92705 x Each occurrence shall be valued at least $1,000,000 x General Aggregate shall be valued at least $2,000,000 x The COI shall be valid on July 2 – July 9, 2018 The Additional Insured language found in the description section should read: x Society for the Promotion of Japanese Animation is named as additional insured under all policies identified above as respects to Anime Expo/ Project Anime 2018. The insurance is to cover the full period of occupancy in the LACC by Exhibitors, its agents, servants, representatives, employees, guests, and/or Invitees. AEG MANAGEMENT LACC, the City of Los Angeles, their respective affiliates, licensees, lenders and contractors, as well as each of their respective officers, directors, partners, members, shareholders, employees, agents, and representatives. Successors are named as additional insured as respect to General Liability. All such insurance shall be primary and non-contributing to insurance maintained by Additional Insured and shall provide Right of Subrogation against Licensee or Additional Insured are waived.
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18 ANIME EXPO 2018 EXHIBITOR SERVICE MANUAL | EXHIBIT HALL RULES & REGULATIONS
Drone Policy All drones, including aerial drones, are prohibited from being used at the show.
Federal Communications Commission Exhibitors displaying digital devices (e.g., personal computers, printers, monitors, keyboards, etc.) must comply with Section 302(b) of the Communications Act and Section 2.803 of the FCC’s rules. Specifically, all digital devices on display must have the required FCC certifications. This includes an FCC Warning and Identification Label. These procedures should be followed by manufacturers prior to the marketing of their devices.
Personal computers and peripherals are defined as Class B digital devices. All such devices must carry an FCC Warning Label and ID Number. These devices emit radio signals when operating. Uncertified digital devices may cause harmful interference to important radio communications. For more information, contact your local Federal Communications Commission Office.
Food & Beverage All consumable products sold or given out as samples at Anime Expo are only permitted with from SPJA and Levy Restaurants. The approval request form can be found in the Service Vendor Order Forms.
Reminder about FDA regulations.
SPJA has zero tolerance for consumable products that are not Food and Drug Administration (FDA) approved. The FDA regulates all food and ingredients introduced into or offered for sale in interstate commerce, with the exception of meat, poultry, and certain processed egg products which are regulated by the U.S. Department of Agriculture (USDA). Exhibitors planning to sell or provide consumable products must be reviewed and approved by the FDA district office and the state and local regulatory agencies.
Inflatable Exhibits The use of inflatable exhibits is not permitted at Anime Expo without prior written approval.
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Infringement / Grey Market / Bootlegging Trademark Infringement - Counterfeits, Gray Market Goods, & Unlicensed Products The SPJA takes complaints of trademark infringement very seriously and specifically prohibits the sale of counterfeit, gray market, and unlicensed goods at Anime Expo. If we receive a complaint about infringing merchandise from a legitimate source, the SPJA will ask the alleged infringing vendor to remove the items in question. After the Alleged Infringing Vendor removes the items in question, the SPJA is not responsible for monitoring the Alleged Infringing Vendor to ensure that they do not resume sale of the alleged infringing merchandise. If the Alleged Infringing Vendor continues to demonstrate intent to sell the alleged infringing merchandise, the SPJA will assess the situation and may exercise its right to ask the Alleged Infringing Vendor to leave the premises. The SPJA DOES NOT interpret trademark licenses and cannot make any legal determination about the enforceability of such licenses. No action taken by the SPJA in response to a Complaint of trademark infringement. The SPJA DOES NOT assume any responsibility for the policing or enforcement of Intellectual Property rights and merely agrees to assist a Complaining Trademark Holder in asking the Alleged Infringing Vendor to remove the alleged infringing items and refrain from selling alleged infringing items. x Bootleg / Counterfeit Materials are defined as items made without the trademark holder’s authorization. x Grey Market Goods are defined as items manufactured abroad and imported into the US without the consent of the trademark holder. Products with licenses outside of the US will not be permitted.
Enforcement Procedure The SPJA encourages anyone who sees Infringing Content to report it, whether you are the content owner or an exhibitor or attendee who observes that something is wrong. We offer a clear path for anyone to report infringement and have these issues resolved accordingly onsite. If you have any concerns about vendors or products on the show floor, please report them immediately to any floor manager. Providing proof (Legal Documentation) that you are the holder of an exclusive license to produce or distribute the merchandise will assist the SPJA during investigations.
x Notify exhibit hall staff. You will be required to come with us to the booth and identify all of the alleged infringing items. A notification form will be used to document the claim. x If you have rights to the Infringing Content, or if you are the authorized agent or representative for a company or person with those rights (a “Rights Holder”), you can give the vendor a notice to remove all items identified. x The vendor will be asked to provide proof of the right to sell items listed on the claim. x If the SPJA, in our reasonable discretion, determines that there is Infringing Content in the booth, the Infringing content must be removed from the show floor premises immediately. x In the event that the vendor does not comply, the SPJA reserves the right to expel the vendor from the show.
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Line Management Policy All sales, demonstrations, promotional activities, and autograph sessions must be confined to your contracted exhibit space and cannot exceed into the aisles or impede and obstruct the flow of traffic. In order to reduce the amount of traffic and disturbances within the exhibit hall, you may take advantage of our autograph session area in Kentia Hall. You must account for staffing, crowd management, and maximum occupancy within the booth for the comfort and safety of persons. In the instance that the exhibitor or sponsor has created an environment in which it has been deemed unsafe by Show Management or LA County Fire/Police, then the exhibitor/sponsor must cease and desist immediately. Failure to adhere may result in immediate termination from the current year's convention up to and including future conventions.
Please review the Promotions / Demonstrations section under Sales & Display Polices on page 21.
Please review the Autograph Session section under Additional Services on page 28.
Motor Vehicles / Trailers Motor vehicles and/or trailers are NOT allowed on the show floor without prior approval from Show Management. You can obtain approval by completing the Vehicle Approval Form, found in the Service Vendor Form Section of this manual. The exhibitor must also adhere to the following guidelines.
x All vehicles on display or in the hall must have a minimum fuel supply (no more than ¼ of a tank). x A drip pan must be placed underneath the vehicle. x No draining or refueling of fuel tanks is allowed in the building. x Display vehicles must have battery cables disconnected and taped over. x Fuel tanks must be equipped with a locking gas cap. x Vehicles can NOT be started up in the exhibition hall. The exhaust may activate the smoke detection system. x During nonǦshow hours, vehicles must be locked. x A properly tagged set of keys to each vehicle must be left with building security prior to display. x No alterations or repairs may be made on vehicles. x Exhibitors must provide fire extinguishers, in appropriate numbers and classifications. Product Tossing Due to the high number of attendees on the Anime Expo show floor, Product Tossing will not be allowed. The safety of all attendees and exhibitors are a priority to the AX operations team as well as the LACC Fire Marshal.
Promotions / Demonstrations All promotions, demonstrations, and autograph sessions planned for Anime Expo must be provided to SPJA and Show Management prior to the show date.
Distribution of Literature & Promotional Items Booth personnel (exhibitors), including models, hostesses, and any other hired help are not allowed to distribute literature or promotional items of any kind outside the confines of the contracted exhibit space. This restriction includes sidewalks outside the Los Angeles Convention Center as well as hotel locations in conjunction with the event. The distribution of any items that interferes with the activities in or obstructs access to neighboring booths, or impedes the flow of traffic in the aisles, is prohibited. 21 ANIME EXPO 2018 EXHIBITOR SERVICE MANUAL | EXHIBIT HALL RULES & REGULATIONS
Demonstration and Promotional Activities If you are planning a demonstration, giveaway activity, or any other event that will attract large crowds and lines, you are required to provide a schedule of events to show management. Please send to Alida Roberts: aroberts@irlǦevents.com, (508) 834Ǧ6187. The exhibitor is responsible for proper crowd control management and hiring Security to manage traffic and the crowd when needed. This is at the expense of the exhibitor.
For the comfort and safety of persons watching your demonstration, at least three feet of space must be provided for the audience within the designated booth space. Booth displays, and equipment shall not extend into the aisles. This includes all signs, banners, etc. Exhibitor representatives wearing distinctive costumes or carrying banners or signs separately or as part of their attire must remain in the contracted exhibit space.
Please be advised that the display and/or demonstration of nudity and sexually explicit titles and supporting sales materials or attire will not be permitted.
Live radio and/or Internet programs may NOT be broadcast from the event (on the show floor or other areas of the convention center) without prior written consent from Show Management.
Sales Tax Form Under California State Law, Show Management is required to keep a record of each exhibitor’s sales tax information for inspection upon demand by the State or be subject to a fine of $1,000.00 per exhibitor. This fine will then in turn be levied against the exhibitor in violation. Therefore, in order to comply with this law, we require ALL exhibitors to complete and upload this form to Map Your Show. Please be advised that failure to return this Sales Tax Form with all the relevant information provided may result in the delay of your participation in the event. Show Management will not allow any exhibitor to set-up their booth without this form on file. Due to the significant nature of the fines, this policy will be strictly adhered to without exception. Even if you have filled this form out for past shows, we require a new form be filled out each year. Not planning on selling at the event? Simply check off that you are not selling on the show floor and upload the form to Map Your Show. Planning on selling at the event? We will need a completed Sales Tax Form with your California Seller’s Permit Number (mandatory if selling).
For questions and to apply for a California Sellers Permit: ŚƚƚƉ͗ͬͬǁǁǁ͘ĐĚƚĨĂ͘ĐĂ͘ŐŽǀͬƐĞƌǀŝĐĞƐͬƉĞƌŵŝƚƐͲůŝĐĞŶƐĞƐ͘Śƚŵ
22 ANIME EXPO 2018 EXHIBITOR SERVICE MANUAL | EXHIBIT HALL RULES & REGULATIONS
EXHIBITOR INFORMATION
Company: Date:
Contact: Booth #:
Address: Suite:
City: State: Zip:
Telephone: Fax:
I WILL NOT BE SELLING ANY PRODUCTS ON THE SHOW FLOOR
I WILL BE SELLING PRODUCTS ON THE SHOW FLOOR
California Seller’s Permit Number (mandatory if selling):
Mandatory for all Exhibitors – Please Submit by June 1, 2018 All exhibitors are required to provide their Sellers’s Permit to Show Management. This document can be uploaded via your exhibitor dashboard through Map Your Show. Click this link https://ax2018.exh.mapyourshow.com to access the dashboard. Your username and password has already been emailed to you. If you do not have your exhibitor ID and password, please contact: Map Your Show (Toll Free) 888-527-8823 (International) 1-513-527-8823 [email protected]
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ANIME EXPO 2018 EXHIBITOR SERVICE MANUAL | EXHIBIT HALL RULES & REGULATIONS
Shoplifting & Probable Cause Policy Probable Cause is the legal justification for a store owner/traders/exhibitors or its employee(s) to detain, for the purpose of investigation on an individual(s) suspected of having unlawfully taken or attempting to take merchandise from the premises.
Some determining factors to keep in mind when deciding whether or not there is a “Probable Cause”:
1. Was the individual actually seen taking the merchandise? 2. Did the employee witness the act? 3. Did the individual put the item back before leaving the establishment?
When Security or AX staff is notified of a shoplifter they will respond to the location. When a representative arrives, they will begin to gather information. In the event that the person in question has fled the area, a description will be gathered and a search may be conducted.
In the event the Security Staff of an AX representative locates the person in question, the witness or store owner/trader and/or exhibitor must respond to make a positive identification before the subject can be approached. The store owner/trader and/or exhibitor must decide if they want to have police involvement to officially press charges and do so by contacting local law enforcement (LAPD). The store owner/trader and/or exhibitor or its employees must inform the suspect detained that they are being placed under private person arrest.
Shoplifting in Progress A store owner/trader and/or exhibitor or its employees who desires to press charges on a suspect must make the call to the police. Security or AX representative may assist police over the phone to provide exact directions to the current location to expedite their response. In cases where the owner/trader and/or exhibitor or its employees are unable to contact the police because the suspect is either standing beside them, the detainment was made outside the store, or they are without the ability to call, then an AX representative or Security will make the call to the police for the exhibitor upon their request. Under no circumstance will Security Officers or AX representative make an arrest for a trader/exhibitor for a crime of theft, fraud or forgery. This is the sole responsibility of the trader/exhibitor and its employee(s).
Smoking In accordance with the California State Ordinance, the Los Angeles Convention Center is a nonǦsmoking building.
Sound Levels A maximum noise level of 85 dB will be maintained throughout the entire show. The measurement will take place ten feet from the origin (speaker, etc.). The use of sound systems is permissible provided that the sound is directed into the exhibitor’s space. Show Management reserves the right to shut down any demonstrations exceeding the maximum noise level after notifying the exhibitor in violation three times. Electricity may be disconnected and will remain off until the situation is resolved to Show Management’s satisfaction. At that point, electricity will be turned on at the exhibitor’s expense. Show Management shall have absolute control over the implementation of this regulation, with the intent that sound systems shall not be audibly objectionable to attendees and neighboring exhibitors.
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ANIME EXPO 2018 EXHIBITOR SERVICE MANUAL | EXHIBIT HALL RULES & REGULATIONS
Show Management reserves the right to restrict sounds from any source that interferes with activities in neighboring booths. A maximum of 85dB will be maintained on the show floor at all times. Exhibitors may not exceed a maximum sound level of 85dB measured at a distance of ten (10’) feet from the source. If an exhibitor exceeds an acceptable sound level and Show Management’s request to lower said levels goes unheeded, Show Management has the option to disconnect the electrical power to that booth. If you have any questions about this regulation, please contact Alida Roberts: aroberts@irlǦ events.com / (508) 834Ǧ6187
Weapons Exhibitors selling weapons will be required to be placed in a specified Weapon Sales area on the show floor. Unless pre-approved by SPJA, sales of weapons will not be allowed outside of this area. Sales of weapons to minors is strictly prohibited. An ID check is mandatory to verify that the person purchasing a weapon is 18 years or older. Any exhibitor found selling weapons to minors will have their booth immediately shut down.
The sales and fulfillment of weapons will be allowed but must be packaged in a box. Any attendee that purchases a weapon must be directed to a specified exit that will lead to the outside of the Los Angeles Convention Center (LACC) as weapons are not permitted on the property. Attendees must take the purchased weapon(s) to their car, hotel room, or home.
Weapons Display All weapons that are for sale must be secured to the display table in a way that no attendee will have the ability to pick them up. Please be aware that all wooden or metal bats and/or paddles are prohibited per Anime Expo’s Weapons Policy. Any exhibitor wishing to sell a bat or paddle must be an Exhibitor within the Weapon Sales area.
Prohibited Weapons The sale of guns, tasers, pepper spray, mace, and/or hand crossbows are strictly prohibited.
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ANIME EXPO 2018 EXHIBITOR SERVICE MANUAL | EXHIBIT HALL RULES & REGULATIONS
Fire & Safety The following Fire & Safety Regulations are extremely important and must be adhered to by all exhibitors. Fire Department inspectors and the Los Angeles Convention Center personnel can carry out regular inspections at any given time without prior notification and will enforce all regulations.
x NO fire alarm pull stations, extinguishers, or fire hose standpipe may be blocked by displays, tables, signs, etc. Access to these devices must be maintained at all times. x NO exit door, or fire access aisle, may be blocked; complete access must be maintained, without encroachments, at all times. x NO smoking is permitted in the Exhibition Hall. x NO propane operated devices are to be used, brought into, or stored in the hall. No propane or other flammable gas storage will be authorized. x NO flashing red beacons will be allowed in the hall. x NO open flames will be authorized in or around the building. x NO banners are to be hung so as to obstruct exit and fire safety signage. x NO exhibitor shall bring, or authorize others to bring any material, substance, equipment, object and/or devices, which may either endanger life or cause bodily injury to any person in the facility or which is likely to constitute a hazard to the building itself. x NO decorating materials may be used unless they are flameproof in accordance with local city/state fire codes. x Painting and use of flammable liquids or solvents are prohibited within the building. x Smoke exhaust system fans in the hall area must be free from all obstructions. x Any solid, roofǦenclosed structure shall be equipped with batteryǦoperated smoke detectors and fire extinguishers. x Exhibitors are not allowed to store materials behind their booths. This area is to remain as clear as the service aisle. x Helium balloons are NOT allowed in any area of the exhibition facility.
Should an exhibitor be in violation of any fire code, it is important that you make the necessary corrections immediately. Should violations not be corrected, Show Management reserves the right to take whatever action necessary to correct the condition at the expense of, and as an agent for, the exhibitor.
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ANIME EXPO 2018 EXHIBITOR SERVICE MANUAL | EXHIBIT HALL RULES & REGULATIONS
Security Security guards will be posted at the perimeter of the exhibit areas on a roundǦtheǦclock basis from the beginning of setǦup through final moveǦout. Anime Expo and its partners are not responsible for lost, damaged or stolen property during Anime Expo.
Show Management strongly encourages exhibitors to take the proper steps in order to secure their booth(s). Overnight security is available for hire and is strongly recommended. Please see the security forms located in this manual.
During show days, badged exhibitors are allowed to enter the exhibit hall oneǦhour prior to the opening of the show and are allowed to remain one (1) hour after the close of the show. You must check with the Show Office onǦsite if additional time is required on a daily basis. The Show Office will in turn relay to security all those who are authorized to remain inside their respective booth.
Show Security Guidelines x Each exhibitor must take responsibility for the security of all items in his or her display. Show Management, facility personnel and security contractors try to guard against theft but ultimate responsibility falls on the exhibitor. x Do not list the contents of crates or cartons on the shipping label. A label that reads “19Ǧinch color monitor” is an open invitation to thieves. Also Ǧ do not ship computers or other electronic equipment in the manufacturer’s cartons. x Do not store extra products or anything of value in empty crates. Empties will not be stored in secure areas. x Never display oneǦofǦaǦkind items or irreplaceable samples unless someone is present at all times to keep an eye on them. We recommend that you never leave valuables, such as a laptop computer, unattended at any time. x Consider draping your exhibit with some sort of cloth at the close of each show day. This psychological deterrent makes it more difficult for people to handle merchandise or take note of what they would like to steal at a later time. x iPhones, smartphones, iPads, tablets, laptops, etc. and giveaway items are the things most often stolen. They should be guarded or stored safely at night. Thieves will take personal items such as purses, coats, and briefcases. Do not leave them unattended in your booth. x At the close of the exposition, after your materials are packed, turn in your bills of lading at the Exhibitor Service Desk. Do not leave them in your booth or attached to crates or boxes. Stay with your shipment until it is picked up for loading. Most thefts occur during moveǦout when the exhibitor leaves their packed boxes unattended. x Wear your exhibitor badge only in the conference and exposition areas. Do not walk out of the exhibition facility with your badge still on this targets you as a “tourist.”
Transportation Due to limited space, private buses, limousines, and company vans will be allowed to drop off or pick up passengers only. There will be NO idling or parking allowed at the convention center. Traffic and parking officials will police the property and remove any unauthorized vehicles. There is no overnight parking permitted outside the exhibition facility during the moveǦin, show days, and moveǦout of the show. No trucks and/or trailers will be allowed to park on the exhibition facility property.
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ANIME EXPO 2018 EXHIBITOR SERVICE MANUAL | ADDITIONAL SERVICES
ADDITIONAL SERVICES Audio Visual Forms for audio visual equipment or computer rentals can be found in the Service Vendor Order Forms section of this Exhibitor Service Manual. If you have any questions, you can reach the VCI Technology at 714Ǧ772Ǧ2002. Autograph Sessions In order to reduce the amount of traffic and disturbances within the exhibit hall, you may take advantage of our autograph session area in Kentia Hall. This area is free of charge to use and intended to benefit your company from show management or the fire marshal from shutting down your event. Review the Exhibit Rules and Regulations (page 21) regarding our promotions and line management policies.
Four counters will be available in the Autograph area reserved for exhibitor and industry guests (Guest of Honors counters are separate). Each counter will be taped for line queues.
Autograph Session Requirements
Exhibitors must provide their own staff to manage the autograph session. A ticketing system must be implemented for the line queue by distributing tickets at your booth or at the front of the line queue. Limit the number of tickets to 100 attendees with 30 seconds to 1 minute per autograph. Anyone who does not have a ticket must be turned away. Autograph Sessions must finish promptly at the end of the time allotted.
Autograph Session Scheduling
An email with information on how to request an autograph space will be sent out at a later date. You may contact the SPJA with any questions. Anime Expo Brand & Trademarks These guidelines are designed to help you use our brand and assets, including our logo, content, and trademarks for any press coverage or when promoting your appearance, participation, or activity at Anime Expo. To make any use of our marks in a way that is not covered by these guidelines, please contact us at [email protected] and include a visual mockup of intended use.
The Anime Expo marks include, but are not limited to, the name and logo. There are three variations to the Anime Expo logo — the annual version with the year, the standard version, and the flag or “box“ logo, choose whichever version best suits your needs.
Do not modify or alter the marks or use them in a confusing way, including suggesting sponsorship or endorsement by Anime Expo, or in a way that confuses Anime Expo with another brand.
For more information on the use of the AX Logo please click this link: http://www.animeǦ expo.org/brand/
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ANIME EXPO 2018 EXHIBITOR SERVICE MANUAL | ADDITIONAL SERVICES
Background Drapery/Booth Furnishings Background drapery throughout the show is red and the side rail is black. Booth equipment, services, and furnishings are available through Shepard Exposition Services. Order forms for the services they provide should be completed and returned promptly to take advantage of the advance order prices when offered. Please indicate your booth number on all forms. Refer to the Shepard Exposition Services section of this kit for ordering information. You may contact Shepard directly at 702Ǧ507Ǧ5278 with any questions or email [email protected]. Carpet Carpet is not required in your booth area; however, we do encourage exhibitors to carpet their booth space to create a more finished look on the show floor. Refer to the Shepard Convention Services section of this kit regarding ordering booth carpet. Some aisles within the exhibit halls will be covered with carpet. Cleaning Shepard Exposition Services will be available for any cleaning services you may require. You may contact Shepard directly at 909-212-7240 with any questions or email [email protected]. Crate Removal/Storage Return* If you have ordered this service, crates, boxes and packing materials will be removed from your booth and stored during the show. Please keep in mind that empty crates and cartons are returned only if they are properly labeled. Remove all old labels from your crates before attaching new ones. Blank labels will be available at the Shepard Service Desk. Clearly mark all labels with the correct company name and booth number.
*Helpful Hint: Do not pack your corrugated boxes in your larger wooden shipping crates. Corrugated materials are often returned to your booth sooner than larger crates and this will expedite your move out process. Electrical Edlen is the official electrician for Anime Expo. Please indicate your booth number on the electrical form, which can be found in the Service Vendor Order Forms section of this manual. You may contact Edlen directly at (213) 765Ǧ4676 with any questions. Shipping The official show carrier is Shepard Logistics. You can reach Shepard at 888Ǧ568Ǧ8858 or via email at [email protected].
Drayage / Material Handling Drayage is the term used in the US for the movement of exhibit material from the loading dock to the booth space. It is typically charged by weight. Anime Expo Exhibitors will NOT be charged drayage /material handling costs for any shipment that is received on show site; it is included as part of your booth package. Shipments sent to the advanced warehouse however are subject to Advanced Material
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ANIME EXPO 2018 EXHIBITOR SERVICE MANUAL | ADDITIONAL SERVICES
Handling rates. If you are shipping in advance to the Shepard warehouse, please consult the Shepard section of the manual for “Shipping to Advanced Warehouse”. Internet Access & Telecommunication Smart City is the official internet and telecommunication provider for Anime Expo. Please indicate your booth number on the order form, which can be found in the Service Vendor Order Forms section of this manual. You may contact Smart City directly at 888Ǧ446Ǧ6911 or [email protected] with any questions. Marketing & Sponsorship Opportunities Anime Expo offers exhibitors a variety of promotional opportunities tailored to your company’s marketing needs. To find out more about these services, please contact [email protected]. Union All necessary union labor is available to the exhibitor on advance order by use of the forms provided in the Shepard section of this manual. Union labor is also available at the Exhibitor Service Desk during setǦ up, show days and tear down.
Exhibitors can often become unnecessarily involved in union jurisdiction disputes. Lost time and expenses can be avoided by immediately contacting Shepard at the Exhibitor Service Center. If disputes occur, it is their job to help resolve them.
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ANIME EXPO 2018 EXHIBITOR SERVICE MANUAL | EXHIBIT HALL MAP
EXHIBIT HALL MAP
31
Furniture Request Form
Each booth will automatically receive (1) 8ft. table and (2) chairs per 10 x 10 booth (up to 300 sq. feet of space) complimentary. If you are larger than 300 sq. feet and wish to receive additional tables and chairs, you must fill out this form and submit by June 1, 2018.
For Example: 10 x 10 booths receive (1) table (2) chairs 10 x 20 booths receive (2) tables (4) Chairs 10 x 30 booths or larger receive (3) tables (6) chairs
To receive tables and chairs in addition to the above example, fill out the information below. If this is not returned by the deadline, additional tables and chairs will be charged a fee.
x Booth Number: ______
x Size of Booth: ______
x Company Name: ______
x Number of Chairs Requested: ______
x Number of Tables Requested: ______
x On-site Exhibitor Contact Information: ______
______(Name, Cell Phone, Email Address)
x Signature: ______
Please Submit by June 1, 2018
Attn: Brad Hofer/Shepard [email protected]
Anime Expo 2018 | Los Angeles Convention Center | Los Angeles
Vehicle Approval Form
If you wish to display a vehicle in your booth at Anime Expo, please fill out the form below and return to show management. Note the following rules if you plan to display a vehicle.
Rules for Displaying a Vehicle: x The vehicle cannot have more than a quarter tank of gas x You must have the battery disconnected x You must have an oil pan underneath the car
EXHIBITOR INFORMATION
Company: Date:
Contact: Booth #:
Address: Suite:
City: State: Zip:
Telephone: Fax:
Vehicle Information:
Show Management Approval:
______Signature Date
Please return the form to:
Attn: Alida Roberts c/o IRL Events P.O. Box 1798, Centreville, VA 20122 P: (508) 834-6187 | [email protected]
Anime Expo 2018 | Los Angeles Convention Center | Los Angeles
______Anime Expo Exhibitor Booth Security Order Form 22600 Savi Ranch Pkwy, Yorba Linda, CA 92887 Phone: 714-283-2766 Fax: 714-616-5473
Exhibitor Information Company Name:______Contact Name:______Booth #:______Address:______City:______State:______Zip:______Contact Phone #:______Email______Fax #: ______
Important Ordering Information 1. Complete the exhibitor information above along with page two of this order form. 2. Select the type of security services you wish to order for the Anime Expo 3. Faxing your order: - Fax orders to (714) 616-5478 - All faxed orders must include credit card payment information and the card holder’s signature for payment 4. Emailing your order: - Email order to [email protected] - Scan both pages of document and email. 5. Mailing your order: Executive Event Services 22600 Savi Ranch Pkwy Yorba Linda, CA 92887 Attn: Anime Expo Booth Request Payment for mail order: -Payment in full must accompany order. -Payment may be made by credit card, money order, or check (No Cash) -Checks or Money Orders – Make Payable to “Executive Event Services”
6. Orders received after June 15 will be required to pay the last-minute rate listed below. 7. Any questions please email Bobby at [email protected]
Types of Security Offered Type # 1: Unarmed Uniformed Security Guard Standard Rate: $35.00 per/hour if booked prior to June 15, 2018 (6 hour minimum) Last Minute Rate: $45.00 per/hour if booked after June 15, 2018 (6 hour minimum) Holiday Rate: $45.00 per/hour for July 4th (6 hour minimum) Last Minute Holiday Rate: $70.00 per/hour for July 4th if booked after June 15, 2018 (6 hour minimum)
Place Your Security Order Below:
Date Type Scheduled Hours Instructions # of Guards X Hours X Rate = Cost
TOTAL
Term & Conditions 1. Credit will not be given for services ordered and not used. 2. Charges will be made in one-half (1/2) hour increments if services are used after scheduled time. 3. All outstanding balances must be settled onsite. 4. A 4% processing fee will be added for all credit card payments.
Payment Method o Amex o Discover o MasterCard o Visa o Check o Money Order
Credit Card #: Expiration Date:
Card Address: CVV Code:
I have read and agree to comply with the terms & conditions herein and attached
Name of Card Holder: Signature:
ORDER INSTRUCTIONS Advance Payment Deadline Date: 06/14/18 EXHIBITOR: BTH # EVENT: Anime Expo 2018 ELECTRICAL EXHIBITION SERVICES 1201 South Figueroa St., Los Angeles, CA 90015 FACILITY: Los Angeles Convention Center Phone: (213) 765-4676 Fax: (213) 765-4679 [email protected] DATES: July 5-8, 2018 EVENT #: 078003LA
FOR YOUR CONVENIENCE PLACE YOUR ORDER ONLINE AT WWW.EDLEN.COM
COMPLETE THE STEPS BELOW TO PLACE UTILITY ORDERS
Step 1 Complete the Method of Payment This form must be completed and returned with the order forms below.
Step 2 Complete Utility Order Forms as Required A. Electrical Order B. Plumbing Order C. Lighting Order
Step 3 Review Electrical Labor Instructions This form will help you determine if you require electrical labor in your booth. A. What electrical work in your booth space needs to be performed by Edlen Electricians. B. How power is delivered to your booth in the facility (from the floor or ceiling). C. What other forms are required in order to schedule and pre-pay your estimated labor cost.
Step 4 Complete Additional Labor Forms as Required Forms include the following: A. Electrical Distribution This form is used for the distribution of power on the floor in your booth space. The form should be completed by all island booths. Inline and peninsula booths need to provide this information only if power is required at any location other than the rear of the booth space. B. Plumbing Distribution This form is used for the distribution of air/water & drain services in your booth space. The form should be completed by all island booths. Inline and peninsula booths need to provide this information only if plumbing is required at any location other than the rear of the booth space.
Step 5 Complete the Electrical & Plumbing Layout Forms (if applicable) All island booths must return an electrical layout and plumbing layout (if applicable) indicating a main distribution point as well as any other locations requiring power or plumbing services. Inline and peninsula booths need to return an electrical layout only if power is needed at any other location than the rear of the booth.
ORDER_INSRUCT.V1.LA.08.17
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 BOOTH PACKAGE
Items provided in your 10 x 10 booth, per exhibitor: Show Information 8' High backwall drape, 3' High sidewall drape Show drape color(s): Black, Red 7" x 44" Cardstock Identification SignAisle carpet color: Cayenne (1) 8' Skirted Table- Red (2) Side chairs (1) Wastebasket
EXHIBIT SHOW SCHEDULE
Targeted Exhibitor Move-in: Monday, July 2, 2018 12:00 PM - 2:00 PM Red 2:00 PM - 6:00 PM Blue General Exhibitor Move-in: Tuesday, July 3, 2018 8:00 AM - 5:00 PM Wednesday, July 4, 2018 8:00 AM - 8:00 PM Exhibit Hours: Thursday, July 5, 2018 9:00 AM - 10:00 AM Premier fans only 10:00 AM - 6:00 PM All Attendees Friday, July 6, 2018 10:00 AM - 6:00 PM Saturday, July 7, 2018 10:00 AM - 6:00 PM Sunday, July 8, 2018 10:00 AM - 3:00 PM Exhibitor Move-out: Sunday, July 8, 2018 3:00 PM - 9:00 PM Freight Reroute Begins* Sunday, July 8, 2018 9:30 PM See Material All outbound carriers must be checked in by this time Handling SHIPPING ADDRESSES Rate sheet Advance Shipments Address Direct Shipments Address for all MH [Exhibiting Co. Name & Booth Number] c/o Shepard Exposition Services Anime Expo [Exhibiting Co. Name & Booth Number] c/o Shepard Exposition Services Anime Expo 2315 E Locust Court Los Angeles Convention Center Ontario, CA 91761 1201 S Figueroa St Los Angeles, CA 90015 IMPORTANT DEADLINES Exhibitor appointed contractor notification deadline: Thursday, June 7, 2018
Discount price deadline for standard Shepard orders: Thursday, June 14, 2018
Discount price deadline for custom Shepard rentals: Tuesday, June 5, 2018
First day for warehouse deliveries without a surcharge: Thursday, June 7, 2018
Last day for warehouse deliveries without a surcharge: Tuesday, June 26, 2018
Last day for warehouse deliveries*: Friday, June 29, 2018 Date indicated is last day freight can arrive to advanced warehouse with guarantee of delivery to booth for exhibitor move-in.
First day freight can arrive at show facility: Tuesday, July 3, 2018at 8:00 AM ELECTRICAL ORDER E M Advance Payment Deadline Date: 06/14/18 EXHIBITOR: BTH # EVENT: Anime Expo 2018 ELECTRICAL EXHIBITION SERVICES 1201 South Figueroa St., Los Angeles, CA 90015 FACILITY: Los Angeles Convention Center Phone: (213) 765-4676 Fax: (213) 765-4679 [email protected] DATES: July 5-8, 2018 EVENT #: 078003LA
FOR YOUR CONVENIENCE PLACE YOUR ORDER ONLINE AT WWW.EDLEN.COM
ORDER INSTRUCTIONS ELECTRICAL OUTLETS Approximately 120V/208V A.C. 60 Cycle - Prices are for Entire Event INLINE AND PENINSULA DELIVERY QTY QTY ADVANCE REGULAR TOTAL The cost of 120-Volt outlets includes Show 24hrs/day PAYMENT PAYMENT COST delivery to one location at the rear of inline 120 VOLT Hours Only Double rate PRICE PRICE or peninsula booths. If you require the outlet(s) to be distributed to any other 500 WATTS (5 AMPS) 145.00 218.00 location(s), material and labor charges apply. There is a minimum charge of (1) 1000 WATTS (10 AMPS) 278.00 417.00 hour for installation and (1/2) hour for removal. Complete and return the 1500 WATTS (15 AMPS) 303.00 455.00 Electrical Distribution Form along with a floor plan layout of your booth space 2000 WATTS (20 AMPS) 329.00 494.00 indicating outlet location(s). 208 VOLT SINGLE PHASE ISLAND BOOTH DELIVERY 20 AMPS 636.00 954.00 ONE LOCATION Island booths that only need power 30 AMPS 770.00 1155.00 delivered to one location incur (1) hour labor charge for installation & removal. 60 AMPS 1038.00 1557.00 Return a floor plan layout of your booth space indicating the outlet location with 208 VOLT THREE PHASE measurements and orientation. 20 AMPS 886.00 1329.00 ISLAND BOOTH DELIVERY 30 AMPS 1049.00 1574.00 MULTIPLE LOCATIONS Island booths that require power to be 60 AMPS 1232.00 1848.00 delivered to multiple locations within their booth space incur a minimum (1) hour labor 100 AMPS 1805.00 2708.00 charge for installation. The removal of this work will be charged a minimum (1/2) hour 200 AMPS 2026.00 3039.00 or (1/2) the total time of installation. Material charges will apply. Return a floor 400 AMPS 2259.00 4518.00 plan layout of your booth space indicating a main distribution point and all outlet TRANSFORMER(S) Boost 208 Volt to 230 Volt locations with measurements and orientation. If a main distribution point is Transformer (20 amp minimum charge) Total Amps: ______x 5.00 = not provided, Edlen will deliver to the most Please call for information on any services you require that are not listed here. convenient location. 480V CONNECTIONS Approximately 480V A.C. 60 Cycle - Prices are for Entire Event 208/480V POWER DELIVERY AND CONNECTIONS 480 VOLT THREE PHASE Edlen electricians must make all high 20 AMPS 1202.00 1803.00 voltage connections and disconnections on a time and material basis. Complete the 30 AMPS 1434.00 2151.00 Electrical Booth Work Form to schedule your estimated connection time and labor. 60 AMPS 1804.00 2706.00 Return form with your order. 100 AMPS 2476.00 3714.00 24 HOUR SERVICES Electricity will be turned on within 30 minutes of show opening and off within 30 minutes of show closing, show days only. If 120V RENTAL MATERIAL (Must Pick up Items at Onsite Exhibitor Service Center) you require power at any other time order 15’ EXTENSION CORD 26.00 24 hour power at double the outlet rate. POWER STRIP 26.00 CANCELLATIONS Credits will not be issued for services delivered and not used. See #13, 19 & 20 TRANSFER TOTAL TO BOX #2 ON METHOD OF on back of form for additional details. PAYMENT FORM TOTAL TERMS & CONDITIONS PRINT NAME: I agree in placing this order that I have accepted Edlen’s payment policy and the terms and conditions of the contract. EMAIL: PHONE:
120/208/480V.V1.LA.08.17_PG 2
TERMS & CONDITIONSAdvance Payment Deadline Date: 06/14/18 1. Order with payment & floor plan (for island booths or any booth requiring distribution of electrical services) must be received no later than the deadline date on the front of this form for advance payment rates EXHIBITOR: to apply. Orders faxed or mailed without payment and required floorBTH plan # will not be guaranteed advance rates. Orders received after the deadline date will be charged at the regular rate. A purchase order or photocopy of a check are not considered valid forms of payment for securing advanced rate. EVENT: Anime Expo 2018 2. ELECTRICAL In the event order EXHIBITION totals are calculated SERVICES incorrectly, Edlen reserves the right to make the necessary corrections and charge the corrected amount. Exhibitors 1201will South be notified Figueroa by email St., orLos fax A ofngeles, any such CA corrections. 90015 FACILITY: Los Angeles Convention Center 3. Phone: Outlet rates(213) listed 765-4676 include Fax: bringing (213) services 765-4679 to one location at the rear of inline and peninsula booths. DATES: 4. Outlet rates [email protected] do not include the connection of any equipment, specialJuly wiring, 5-8, or dis 2018tribution of the outlets, to other thanEVENT the standard #: locations 078003LA within the booth space. Distribution to all other locations regardless of booth type require labor and is performed on a time and material basis. Exhibitors are invited to contact the local Edlen office to discuss any additional costs that may be incurred. 5. A separate outlet must be ordered for each location where an electrical service is required. 5 amps or 500 watts is the minimum amount of power that can be ordered for any one location. Power must be ordered according to peak amperage ratings. 6. Island Booths - Booths that require power to be delivered to multiple locations within their booth space incur a minimum (1) hour labor charge for installation. The removal of this work will be charged a minimum (1/2) hour or (1/2) the total time of installation. Material charges will apply. Return a floor plan layout of your booth space indicating a main distribution point and all outlet locations with measurements and orientation. If a main distribution point is not provided, Edlen will deliver to the most convenient location. 7. There is a total (1) hour or (1/2) hour installation and (1/2) hour removal charge for Island Booths that require delivery to one location. 8. Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published. A minimum charge of (1/2) hour labor will apply for all installation work. The removal of this work will be charged a minimum of 1/2 hour or 1/2 the total time of installation, plus material. 9. For a dedicated outlet, order a 20 amp outlet. 10. In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall, lift and labor charges will apply. Please contact our local office to discuss any additional charges. 11. Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed. 12. Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall including the exhibitor booth space. This material is provided on a rental basis ONLY and remains the property of Edlen. It shall be removed only by Edlen employees. 13. Any extension cords or power strips ordered on the front of this form should be picked up at the Exhibitor Service Center. Credit will not be not issued for unused items. 14. Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless electrical services have been ordered through Edlen. 15. All equipment regardless of source of power, must comply with federal, state and local codes. Edlen reserves the right to inspect all electrical devices and connections to ensure compliance with all codes, for which labor charges can be incurred. Edlen is required to refuse connections where the Exhibitor wiring or equipment is not in accordance with electrical codes. 16. All electrical equipment must be properly tagged and wired with complete information as to the type of current, voltage, phase, cycle, horsepower, etc., required for operation. 17. All Exhibitors’ cords must be a minimum of 14 gauge, 3 wire and grounded. Two (2) wire extension cords are not allowed. All exposed, non-current carrying metal parts of fixed equipment which are liable to be energized, shall be grounded. 18. Payment in full must be rendered during the event. Exhibitors ARE NOT billed for services provided. Services may be interrupted if payment is not received. 19. Credit will not be given for services installed and not used. All orders are subject to a 25% cancellation fee if cancelled in writing & received by Edlen within 14 calendar days prior to show opening. Except sales tax, Edlen will not refund overpayment in amounts less than $50.00 unle ss specifically requested in writing. 20. Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event. 21. Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen’s control, including, but not limited to, losses due to utility company failure, permanent power distribution failure, power failure caused by vandalism, faulty Exhibitor equipment or overloads caused by Exhibitor. 22. It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection, or to file a lien, or foreclosure, or otherwise, Exhibitor will pay Edlen its attorney fees or applicable agency fees. 23. A service charge of 1.5% per month on any unpaid balances will be assessed starting 10 days after date of invoice. A $25.00 service charge will be assessed for all returned checks and credit cards. Exhibitor agrees to reimburse Edlen for all applicable rental taxes. 24. By signing this and/or the Method of Payment form, exhibitor hereby agrees to all terms and conditions on this order form.
COMMONLY ASKED QUESTIONS - WHERE WILL MY OUTLET BE LOCATED? Outlets are located as depicted below for inline & peninsula booths. All other locations require labor on a time & material basis. Exhibitors with hard wall booths must make arrangements with Edlen to bring power inside the booth on a time and material basis.
MAIN DISTRIBUTION 100 102 104 MAIN DROP Aisle # ____ POINT Aisle # 500 Aisle # 500
Aisle # ____ Aisle# 6 ft X X X 4 ft 6 ft 4 ft Aisle # 900 Aisle #
A scaled floor plan must 900 Aisle # accompany your order 5A 5A X 5A X 5A 201 203 with main distribution 5 ft 4 ft 5 ft 4 ft (IN-LINE BTHS) (PENINSULA) point, add’l outlet locations & 5A 5A booth orientation. 12 ft 12 ft 302 308 4 ft # Aisle ____ 4 ft X Aisle # ____ Aisle # 600 Aisle # 600
ISLAND BOOTHS EXAMPLE-FLOOR POWER EXAMPLE-CEILING POWER (BACK TO BACK PENINSULAS) FOR OTHER COMMONLY ASKED QUESTIONS VISIT OUR WEBSITE @ WWW.EDLEN.COM OR CALL THE NUMBER ON THE FRONT OF THIS FORM T&CELEC.V1.LA.08.17_PG 3
ELECTRICAL LABOR INSTRUCTIONS Advance Payment Deadline Date: 06/14/18 EXHIBITOR: BTH # EVENT: Anime Expo 2018 ELECTRICAL EXHIBITION SERVICES 1201 South Figueroa St., Los Angeles, CA 90015 FACILITY: Los Angeles Convention Center Phone: (213) 765-4676 Fax: (213) 765-4679 [email protected] DATES: July 5-8, 2018 EVENT #: 078003LA
LABOR ORDERING INSTRUCTIONS Step 1 Review Jurisdiction Information Below The work outlined under Electrical Jurisdiction below must be performed by Edlen Electricians and cannot be performed by any other union or I&D House. Determine the type of work required in your booth space and complete the corresponding labor forms. The Power Delivery section indicates if power typically comes from the ceiling or the floor which may impact your booth layout.
Step 2 Complete the Appropriate Form There is a different form utilized to schedule labor in your booth space. This allows exhibitors to pre-pay the estimated labor cost. This is only an estimate. Final labor and/or lift cost may be greater or less depending on time required and minimum labor charges.
A. Electrical Distribution This form is used for the distribution of power on the floor in your booth space. This form should be completed for all island booths. Inline and peninsula booths need to provide this information only if power is required at any other location than the rear of the booth space.
Step 3 Return the following forms to Edlen Electrical Order, Method of Payment, applicable Labor Forms and Electrical Layout.
ELECTRICAL JURISDICTION
WORK REQUIRING EDLEN ELECTRICIANS 1. Delivery of main power line to Island Booths only 5. Installation of lighting hung from ceiling 2. Electrical distribution under carpet or overhead 6. Assembly & installation of lighting hung from truss 3. Connection of all high voltage services 4. Hardwiring of any electrical apparatus
POWER DELIVERY
Power is typically delivered from the floor in this facility and is brought to one main distribution point. From this point it is distributed to all other locations in the booth space. Depending on the total power requirements an electrical panel may be placed at the main distribution point. Electrical panels utilize a minimum of 1’x1’6” floor space. Please call if you have any concerns.
LABORJUR.V1.LA.08.17_PG 4
ELECTRICAL DISTRIBUTION Advance Payment Deadline Date: 06/14/18 EXHIBITOR: BTH # EVENT: Anime Expo 2018 ELECTRICAL EXHIBITION SERVICES 1201 South Figueroa St., Los Angeles, CA 90015 FACILITY: Los Angeles Convention Center Phone: (213) 765-4676 Fax: (213) 765-4679 [email protected] DATES: July 5-8, 2018 EVENT #: 078003LA ELECTRICAL DISTRIBUTION UNDER CARPET
ALL Island booths MUST provide the information below. Inline and peninsula booths need to provide this information ONLY if power is required at any location other than the rear of the booth space. This information allows Edlen the opportunity to expedite move-in by having your power distribution complete prior to your scheduled move-in time. Complete all of the fields below including the “Labor Estimate” Section. Edlen will make every attempt to complete the work prior to your arrival, but it can not be guaranteed. 1. Provide an Electrical Layout Form: A. The electrical layout must indicate each power outlet and its location with exact measurements. B. The electrical layout must reflect booth orientation. Use surrounding booth or aisle numbers. C. Identify a main distribution point. Power is delivered to that point and then distributed to other locations. Inline or peninsula booths do not need to provide a main distribution point. Power will be located at the rear of the booth. D. If power is only required in one location in Island booths, indicate that location with measurements on your electrical layout. 2. What date will you begin building your booth? A. Date:______Time: ______3. Will you be utilizing any specialty floor covering other than carpet, such as vinyl or wood? A. Describe flooring:______B. Estimated date and time flooring installation will begin. Date:______Time:______4. Show site supervisor: Name ______Cell # ______Email ______Company ______5. The exhibitor acknowledges there is a minimum 1 hour labor charge for the distribution of services and 1/2 hour for the removal of services. Island booths that only require power delivered to one location incur a 1 hour installation and removal charge. 6. In the event a lift is required to deliver power from the ceiling, or if the exhibitor requests power be delivered from above when it’s available on the floor, lift charges will apply for installation and removal. There is a minimum 1 hour installation and 1 hour removal cost for both lift and labor. For safety reasons lifts require a 2 man crew. LABOR RATES AND HOURS DISTRIBUTION LABOR ESTIMATE
Labor Enter a minimum of 1 hour for installation and 1/2 MAN HRS RATE TOTAL Minimums hour for removal. For installation labor greater than ST $120.00 1 hour, dismantle is 1/2 the total installation time. OT $240.00
Straight Time Monday - Friday, 8:00 AM - 4:30 PM, except Holidays. LIFT RENTAL Overtime Monday - Friday 4:30 PM - 8:00 AM, all day Saturday, Sunday & Holidays. HOURS RATE TOTAL $150.00
TRANSFER ESTIMATED TOTAL TO BOX #3 ON METHOD OF PAYMENT FORM ESTIMATED TOTAL
AUTHORIZATION PRINT NAME: DATE: DISTRIBUTION.V1.LA.08.17_PG 5
ELECTRICAL BOOTH WORK Advance Payment Deadline Date: 06/14/18 EXHIBITOR: BTH # EVENT: Anime Expo 2018 ELECTRICAL EXHIBITION SERVICES 1201 South Figueroa St., Los Angeles, CA 90015 FACILITY: Los Angeles Convention Center Phone: (213) 765-4676 Fax: (213) 765-4679 [email protected] DATES: July 5-8, 2018 EVENT #: 078003LA
BOOTH LABOR REQUIREMENTS The date and times completed below assist Edlen in scheduling electrical manpower. These times and number of men are not guaranteed. Otherwise, all requests are performed on a first come first serve basis. A representative must come to Edlen’s service desk prior to each individual labor request time in order to confirm the booth is ready for labor. If labor is dispatched at the requested time and no “exhibitor supervision” is available, a minimum 1/2 hour labor charge per electrician applies. Hardwiring of any Device or Apparatus (Any electrical device that does not come with a plug attached) Day Date Time # Elec Hrs. Each Total
Connection of High Voltage Services (208V - 480V) Day Date Time # Elec Hrs. Each Total
Installation of Booth Lighting Day Date Time # Elec Hrs. Each Total
OVERHEAD LIGHTING / LIGHTING REQUIREMENTS
Assembly & Installation of Lighting Hung from Ceiling or in Booth (Complete Lighting Order Form)
LIFT RENTAL
In the event a lift is required lift charges will apply for installation and removal. There is a minimum 1 hour installation and 1 hour removal cost for both lift and labor. For safety reasons lifts require a 2 man crew.
LABOR RATES AND HOURS BOOTH LABOR ESTIMATE
Labor Enter a minimum of 1 hour for installation and 1/2 MAN HRS RATE TOTAL Minimums hour for removal. For installation labor greater than 1 hour, dismantle is 1/2 the total installation time. ST $120.00 OT $240.00 Straight Time Monday - Friday, 8:00 AM - 4:30 PM, except Holidays. LIFT RENTAL
Overtime Monday - Friday 4:30 PM - 8:00 AM, all day HOURS RATE TOTAL Saturday, Sunday & Holidays. $150.00
TRANSFER ESTIMATED TOTAL TO BOX #3 ON THE METHOD OF PAYMENT FORM ESTIMATED TOTAL
AUTHORIZATION PRINT NAME: DATE:
BOOTHWORK.V1.LA.08.17_PG 6
ELECTRICAL LAYOUT Advance Payment Deadline Date: 06/14/18 EXHIBITOR: BTH # EVENT: Anime Expo 2018 ELECTRICAL EXHIBITION SERVICES 1201 South Figueroa St., Los Angeles, CA 90015 FACILITY: Los Angeles Convention Center Phone: (213) 765-4676 Fax: (213) 765-4679 [email protected] DATES: July 5-8, 2018 EVENT #: 078003LA
Go to the exhibitors tab at www.edlen.com for an exact grid to match your booth space.
POWER ORIGINATES FROM THE FLOOR IN THIS VENUE
Power is delivered from a floor port to a “main distribution point” in island booths and then distributed from that point. Indicate this location and all other outlet locations using the legend & grid below. Inline and peninsula booths need to provide this information only if power is needed at any other location than the rear of the booth. (See T&C page 4 for examples):
INDICATE BOOTH TYPE INDICATE SCALE & TOTAL SQ FT OUTLET LEGEND Island ______Example: 1 Square = 1 Foot X = Main Distribution Point = 5amp/500 watt Inline ______Square = _____ Ft = 10amp/1000 watt = 15amp/1500 watt Peninsula ______Total Square Footage = ______= 20amp/2000 watt
Adjacent Booth or Aisle # ______
Adjacent Booth or Aisle # ______Aisle # Booth or Adjacent
Adjacent Booth or #Aisle ______
Adjacent Booth or Aisle # ______GRID_F.V1.LA.08.17_PG 7
LIGHTING ORDER E M Advance Payment Deadline Date: 06/14/18 EXHIBITOR: BTH # EVENT: Anime Expo 2018 ELECTRICAL EXHIBITION SERVICES 1201 South Figueroa St., Los Angeles, CA 90015 FACILITY: Los Angeles Convention Center Phone: (213) 765-4676 Fax: (213) 765-4679 [email protected] DATES: July 5-8, 2018 EVENT #: 078003LA
OVERHEAD LIGHTING FIXTURES (Price includes power for the fixture)
Call for a Quote. Pricing is based on the Straight Time Labor rate. Prevailing rates will be applied. * Par can lights are attached to ceiling structure of the venue.
Rates below are a Per Fixture cost. If a lift is required to hang the Pricing = Light rental + Lift rental + Labor to install, light, 2 electrician’s are needed. remove & focus once. FIXTURE ADV REG + LIFT + LABOR = SUBTOTAL x QTY = TOTAL 1000 WATT PAR CAN 50.00 75.00 N/A 360.00
BOOTH LIGHTING (Price includes power for the fixture)
Rates below are a Per Fixture cost. Pricing = Light rental + 1 hour labor to Pole lights are placed along the side install and remove. rail or back wall of inline booths. Pole lights cannot be placed remotely. Labor is based on the Straight Time Labor They must be secured to side rail or rate. Prevailing rates will be applied. booth structure.
FIXTURE ADV REG + LABOR = SUBTOTAL x QTY = TOTAL 8 FT POLE WITH 1 LIGHT 20.00 30.00 120.00
8 FT POLE WITH 2 LIGHTS 60.00 90.00 120.00
Arm Lights must be mounted to a hard wall structure. They cannot be mounted to pipe and drape or pop-up displays. ADV REG + LABOR = SUBTOTAL x QTY = TOTAL ARM LIGHT 25.00 37.50 120.00
FLOOR PLAN TRANSFER TOTAL TO BOX #4 ON METHOD OF PAYMENT FORM TOTAL Send floor plan indicating light locations for overhead lights and PRINT NAME: pole lights EMAIL: PHONE:
LIGHT.V1.LA.08.17_PG 10
INTERNET - NETWORK / TELEPHONE / TV SERVICE CONTRACT
Total Total
.
$125 18 On-Site On-Site
/
8
/ - - - 7
June 10, 2018 June 10, ANIME 2018 SUBTOTAL
$125
Base To
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day of show day move-in*** 18
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Incentive Order Deadline: Show Dates: 7 ( ( ( Show Name: Booth / Room #: Phone Number: Cell Number: On-Site Number:
d to request such such d to is authorize requested request herein, 005 - 118 - 005 $50 $62 $74 $50 $62 $275 $345 $414 $275 $345 $185 $220 $255 $185 $220 $1,433 $995 $1,194 $270 $185 $225 $125 $624 $415 $520 $690 $465 $575 $480 $320 $400 $895 $1,140 $1,368 $895 $1,140 – $3,495 $4,370 $5,244 $3,495 $4,370 $8,850 $5,900 $7,375 $11,772 $7,850 $9,810 ESTIMATED 10% TAX / FEES TAX 10% ESTIMATED
: Incentive No Wired or Wireless Routers Routers Wireless or No Wired : 2018 2018
QTY QTY
Internet Applications Social Media Social Multi Media Downloads Downloads Media Multi Authorized Signature Accepting Terms and and Terms Accepting Signature Authorized Conditions
Connection speeds 1.5mbps Burstable to 3mbps, DHCP 3mbps, to Burstable 1.5mbps speeds Connection
• • •
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:
[email protected] Int’l LD LD Int’l Domestic LD Included Payment in full is required to prior the event. Routers Routers Supported – – Non Dial 9, Non
undable deposit is required for each deposit is required undable ORDER ONLINE: orders.smartcitynetworks.com/Ordering.aspx Routers Prohibited party data circuits, please call for quote. for call please data circuits, party – rd or StatementAttachmentWorkof A applicable)(if Routers Allowed Allowed Routers – Send Completed Orders with Payment To: To: Send Payment Completed Orders with of $500 Internet / $100 Telephone for each line outside the convention venue x (number of lines) of (number x venue convention the outside line for each of $500 Internet Telephone / $100 Instrument, Instrument, Dedicated Wired Internet Internet Wired Dedicated View complete Terms Terms & Conditions orders.smartcitynetworks.com/tc.aspx?center=005 complete View at: ***Incentive rate applies to orders received with payment 21 days prior to 1 21 days payment with received to orders rate applies ***Incentive : 5795 W. Badura Avenue, Suite 110 Las Vegas, NV 89118 Vegas,W. 89118 Badura NV Las 5795 Suite Avenue, 110 Make Checks Payable to SMART CITY NETWORKS NETWORKS CITY to SMART Payable Checks Make (888) 446-6911 FAX (702) 943-6001(888) 446-6911 FAX Web Casting Casting Web HD Streaming wireless) or Routers(wired
• • • For extension of 3 extension For When your order is processed, you will receive an email with a link to Smart City Networks payment portal.
Effective January 1, 2018 – December 31, 2018 31, December 1, 2018 – January Effective Connection speeds of 3Mbps and up up and 3Mbps of speeds Connection forRequired Includes 5 Static IP Addresses Public 7. Distance Fee 5. Standard Cable TV Service (a $150 ref TV Cable a. Digital 6. Special Quote a. Single Line – a. Line – Single line rollover & 1 main number 1 Phone w/ b. Multi-line Instrument Polycom c. Speaker w/ Phone Line b. Patch Cable (up to 50’) – Cat5e Cat5e tob. 50’) – Cable (up Patch PerWork Hour Fee – Floor c. Labor / Voice4. Services:Service PBX service) d. Upgrade to 29 Public Static IP Addressesd.IP Static Public Upgrade to 29 quote. for 446-6911 (888) call – Please Available Services Bandwidth Higher & Labor Equipment Internet 3. ports to 24 a. – up Rental Switch a. Dedicated 3Mbps b. Dedicated 6Mbps c. Dedicated 10Mbps b. Additional Device for Broadband 4 AdditionalPer for Service, to b. Device Device Up 446-6911. (888) call – Please devices more 6 or require If you 2. Dedicated Internet Services 1. Internet Services BroadbandServicea. Internet Print Authorized Name Accepting Terms and Conditions Terms Accepting Name Print Authorized On-Site Contact: Contact Name: Contact Email: Billing Company Address: City, State / Country, Zip: Billing Company Name: Name: Company Billing Exhibitor Company Name: Name: Company Exhibitor
Wireless services are NOT included on this form – please contact us for specific rates specific us for contact please – form on this included NOT are services Wireless services and acknowledges full and complete understanding of the Terms and Conditions and Attachments. Attachments.the Conditions complete services and Termsfull understanding and and of and acknowledges With execution of this document the CustomerthisWiththe document hereby authorizes Smar execution of
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The Network Security Policy implemented for this Facility requires Customer(s) adherence to several necessary precautions in order for Smart City to maintain a healthy, viable network for all Customers. This declaration of compliance with the security requirements as noted herein is an acknowledgement of Smart City’s filtering policies and must be completed, signed by an authorized Customer representative and mailed or faxed to Smart City prior to the requested network service(s) being activated for Customer’s usage.
Network Security Policy:
Smart City requires that all devices directly or indirectly accessing Smart City’s network(s) have the latest virus scan software, Windows® security updates, system patches, and any other technological precautions necessary to protect the Customer(s) and others from viruses, malicious programs, and other disruptive applications. Any device(s) which adversely impacts Smart City’s network(s) may cause service interruptions to Customer(s) which can lead to disconnection of the Customer’s equipment from the network(s), with or without prior notice at Smart City’s sole discretion. The device(s) in question will remain disconnected until all issues are adequately resolved. All charges will apply and no refunds will be given. Additional charges may apply for trouble diagnosis and / or problem resolution.
Smart City has implemented filtering policies on all Internet routers. These filters block all inbound Internet Control Message Protocol (ICMP) -- Ping, Traceroute, etc. -- destined to any Smart City Network(s). Smart City understands that Ping and Traceroute are valuable troubleshooting tools; therefore Smart City’s Policy does allow ICMP (Ping & Traceroute) packets sourced from any Smart City network(s).
Further, to avoid infection by common Internet worms (Nachi, MSBlaster, LoveSAN, etc.), Smart City has implemented similar filters on the following TCP and UDP port numbers: UDP – 137, 138, 402, 1434 and TCP – 135, 139, 402, 445, 4444.
Customers requiring inbound or outbound access to any of the filtered ports, should contact a Smart City customer service representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a customized alternative.
Each Customer’s business is important to Smart City and with advanced and timely notification of a Customer’s needs we are confident that we can provide network services that perform as expected for all clients.
*** Please inform all show site personnel about the importance of Smart City’s Network Security compliance issues *** *** Services are activated after Smart City is in receipt of this signed declaration of compliance with our network security requirements ***
Total # of Devices Device(s) Operating System: Connecting to Smart City’s Network:
Type of Anti-Virus Software Installed: Norton McAfee Other:
Virus Scan Last Updated - Date: / / Security Updates Last Performed - Date: / /
Are You Renting Computers? Yes No Rental Company Name:
Rental Company Contact: Contact Number:
With execution of this document the Customer hereby attests that Customer provided equipment, which will be connected to Smart City’s network(s) at the above noted Facility and Show / Event has been properly protected, contains anti-virus software, and the latest patches and security updates have been installed. Customer(s) also accepts the responsibility for the performance of Customer’s equipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges may be incurred should Customer’s equipment be found to adversely impact Smart City’s network(s) performance. The Customer acknowledges that this Network Security Declaration is part of the Customer Contract allowing Smart City to provide requested service(s) and is subject to change without notice.
Signature Date
Printed Name Title
5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6087 • Fax (702) 943-6001
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Voice and Data communications cabling. Smart City is the exclusive installer of Voice and Data communications cabling. Smart City provides cabling to booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber Optic, twisted pair (Category 3, 5 and 6), coaxial and all other data and telecommunication cable fall under Smart City’s area of expertise.
IMPORTANT!! Prior to installation of service, a complete floor plan is required. Please utilize this grid should you not have your own floor plan to send us. You may use a different floor plan for each service group (Telephone, Internet, etc.) or combine all services on one floor plan. For a floor plan to be considered complete it must include all the information listed below (Main Distribution Location “MDL”, designated location of items within the booth, surrounding booths, scale-length and width).
Adjacent Booth or Aisle#
Adjacent Booth or Aisle# Aisle# Adjacent Booth or Aisle# Adjacent Booth or
Adjacent Booth or Aisle#
X = Main Distribution Location (MDL) – The originating line(s) for service, whether from overhead, a floor pocket or a column, will be delivered to a “MDL” before being distributed within your booth. Example: Storage area, back of booth, etc. (unless specified, the default for the “MDL” will be the back of the booth or at Smart City’s discretion, the most convenient location). All distribution of services to their final destination within the booth will originate from the “MDL”. A per line move fee will apply to relocate services within your booth after they have been engineered and / or installed. T = Location of Telephones, Fax lines or other telecommunications equipment “T”. I / H / PC / C = Location of primary Internet Service “I”, Hubs “H” and / or Switches “S”, Patch Cables “PC” and / or Computers “C”. For Smart City to perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work, hubs / switches, and patch cables early and in advance of the show moving in. Orientation = The Booth or Aisle #’s surrounding your booth. A minimum of one surrounding Booth or Aisle # is required (two or more would be more helpful) for Smart City to accurately install your services. Size = Booth dimensions (example 10x10) . Scale = 1 Box is equal to ft.
5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6087 • Fax (702) 943-6001
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Voice and Data communications cabling. Smart City is the exclusive installer of Voice and Data communications cabling. Smart City provides cabling to booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber Optic, twisted pair (Category 3, 5 and 6), coaxial and all other data and telecommunication cable fall under Smart City’s area of expertise.
IMPORTANT!! Prior to installation of service, a complete floor plan is required. Please utilize this grid should you not have your own floor plan to send us. You may use a different floor plan for each service group (Telephone, Internet, etc.) or combine all services on one floor plan. For a floor plan to be considered complete it must include all the information listed below (Main Distribution Location “MDL”, designated location of items within the booth, surrounding booths, scale-length and width).
X = Main Distribution Location (MDL) – The originating line(s) for service, whether from overhead, a floor pocket or a column, will be delivered to a “MDL” before being distributed within your booth. Example: Storage area, back of booth, etc. (unless specified, the default for the “MDL” will be the back of the booth or at Smart City’s discretion, the most convenient location). All distribution of services to their final destination within the booth will originate from the “MDL”. A per line move fee will apply to relocate services within your booth after they have been engineered and / or installed. T = Location of Telephones, Fax lines or other telecommunications equipment “T”. I / H / PC / C = Location of primary Internet Service “I”, Hubs “H”, Patch Cables “PC” and / or Computers “C”. For Smart City to perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work, hubs, and patch cables early and in advance of the show moving in. Orientation = The Booth or Aisle #’s surrounding your booth. A minimum of one surrounding Booth or Aisle # is required (two or more would be more helpful) for Smart City to accurately install your services. Size = Booth dimensions (example 10x10) 20 x 20 . Scale = 1 Box is equal to 2 ft.
5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6087 • Fax (702) 943-6001
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WĂŐĞϮ VCI accepts payment EQUIPMENTusing major RENTALcredit cards AGREEM andENT charges TERMS a convenience& CONDITIONS fee of 3% for this Please Read Carefully. You Are Liable For Our Equipment From the Time It Leaves Our Facility Until the Time They Are Returned To Us and We Sign For Them 1. Indemnity. Lessee/Renterservice. (“You”) Convenienceagree to defend, indemnify, fee and hold does VCI Event not Technology, apply Inc., if our paym agents, employees,ent is a ssignees,made suppliers, in the sub-lessors form and sub-rentersof electronic (“Us” or “We”) fundsharmless from and against any and all claims, actions, causes of action, demands, rights, damages of any kind, costs, loss of profit, expenses and compensation whatsoever including court costs and attorneys’ fees (“Claims”), in any way arising from, or in connection with the Equipment rented/leasedtransfer/ACH, under this Agreement bank (“Equipment”),including, wire, or check without limitation, as a result of its use, maintenance, or possession, irrespective of the cause of the Claim, except in the case of our sole negligence or willful act, from the time the Equipment leaves our place of business when you rent it until the Equipment is returned to us during normal business hours and we sign a written receipt for it. 2. Rental Period. The first rental day of the contract begins on the date listed on your rental invoice as “Pick Up”. The last rental day is the day prior to the date on which the equipment is returned, if the equipment is returned before 10:00 AM. Equipment returned after 10:00 AM is subject to an additional day’s rental charge. The amount of the daily rental charges are set forth on your attached rental invoice. Weekly rates are extended to reflect a one- week charge, and are used for budgetary purposes only. The actual number of weeks charged will be for the number of weeks the equipment is in the Lessee’s possession. This period terminates not on the “Return” date indicated on your rental invoice, but on the date of the equipment’s physical return to us, indicated by “Date In & Time In” on rental invoice. 3. Terms of Payment. Lessee agrees to pay to VCI all amounts due and owing according to the payment terms for each invoice presented by VCI. All invoices due dates shall be calculated as the invoice date plus the number of days allowed for payment by VCI to the Lessee. All past due invoices shall be subject to a late charge of 1.5% per month (18% per annum) or the maximum rate allowed by law. 4. Convenience Fee. VCI accepts payment using major credit cards and charges a convenience fee of 3% for this service. Convenience fee does not apply if payment is made in the form of electronic funds transfer/ACH, bank wire, or check. 5. Invoice Due Date. The due date of all invoices will be determined by the terms of the invoice, calculated from invoice date. 6. Dishonored Checks. Checks remitted for payment that are subsequently dishonored by the issuing bank will be assessed a returned check charge of $25.00, 5% of the face value of the check, or the maximum amount allowed by California law, whichever is greater. 7. Collection Costs. Any costs incurred as a result of VCI’s enforcement of the terms of this agreement or the collection of any amounts due and owing to VCI, shall be the responsibility of the Lessee. These costs may include, but are not limited to, court costs, reasonable attorney’s fees, and collection agency fees. 8. Loss of or Damage to Equipment. You are responsible for loss, damage or destruction of the Equipment, including but not limited to losses while in transit, while loading and unloading, while at any and all locations, while in storage and while on your premises, except that you are not responsible for damage to or loss of the Equipment caused by our sole negligence or willful misconduct. 9. Shipments. If the equipment is shipped, no Lessee signature will be on the rental invoice. The Lessee enters into this contractual arrangement by virtue of the Lessee’s verbal and/or written request for said shipment. The Lessee assumes possession of the equipment and all risk and expense for any shipment once the equipment has been consigned to a carrier, or carrier’s agent. If not specified by the Lessee, the Lessor will determine which carrier to use. The Lessor is not liable in any way for the loss, damage, delay, or costs arising from the shipment. 10. Return of Equipment. The acceptance of the return of leased equipment is not a waiver of claims the Lessor may have against the Lessee, nor is it a waiver of claims for latent or patent damage to the leased equipment. 11. Protection of Others. You will take reasonable precautions in regard to the use of the Equipment to protect all persons and property from injury or damage. The Equipment shall be used only by your employees or agents qualified to use the Equipment. 12. Equipment in Working Order. We have tested the Equipment in accordance with reasonable industry standards and found it to be in working order immediately prior to the inception of this Agreement, and to the extent you have disclosed to us all of the intended uses of the Equipment, it is fit for its intended purpose. Other than what is set forth herein, you acknowledge that the Equipment is rented/leased without warranty, or guarantee, except as required by law or otherwise agreed upon by the parties at the inception of this Agreement. 13. Property Insurance. You shall, at your own expense, maintain at all times during the term of this Agreement, all risk perils property insurance (“Property Insurance”) covering the Equipment from all sources (Equipment Rental Floater or Production Package Policy) including coverage for, without limitation, (i) theft by force (ii) theft by fraudulent scheme and/or “voluntary parting” (iii) mysterious disappearance and (iv) loss of use of the Equipment. Coverage shall begin from the time you, a carrier, or your agents pick the Equipment up at our place of business, or take delivery of the Equipment, whichever is applicable, and shall continue until the time the Equipment is returned to and accepted by us. The Property Insurance shall be on a worldwide basis shall name us as an additional insured and as the loss payee with respect to the Equipment and shall cover all risks of loss of, or damage or destruction to the Equipment. The Property Insurance coverage shall be sufficient to cover the Equipment at its full replacement cost but shall, in no event, be less than $1,000,000. The Property Insurance shall be primary coverage over our insurance. 14. Workers Compensation Insurance. You shall, at your own expense, maintain worker’s compensation/employer’s liability insurance during the course of the Equipment rental with minimum limits of $1,000,000. 15. Liability Insurance. You shall, at your own expense, maintain commercial general liability insurance (“Liability Insurance”), including coverage for the operations of independent contractors and standard contractual liability coverage. The Liability Insurance shall name us as an additional insured and provide that said insurance is primary coverage. Such insurance shall remain in effect during the course of this Agreement, and shall include, without limitation, the following coverage’s: standard contractual liability, personal injury liability, completed operations, and product liability. The Liability Insurance shall provide general liability aggregate limits of not less than $2,000,000 (including the coverage specified above) and not less than $1,000,000 per occurrence 16. Insurance Generally. All insurance maintained by you pursuant to the foregoing provisions shall contain a waiver of subrogation rights in respect of any liability imposed by this Agreement on you as against us. You shall hold us harmless from and shall bear the expense of any applicable deductible amounts and self-insured retentions provided for by any of the insurance policies required to be maintained under this Agreement. In the event of loss, you shall promptly pay amount of the deductible amount or self-insured retention or the applicable portion thereof to the insurance carrier, as applicable or us. Notwithstanding anything to the contrary contained in this Agreement, the fact that a loss may not be covered by insurance provided by you under this Agreement or, if covered, is subject to deductibles, retentions, conditions or limitations shall not affect your liability for any loss. Should you fail to procure or pay the cost of maintaining in force the insurance specified herein, or to provide us upon request with satisfactory evidence of the insurance, we may, but shall not be obliged to, procure the insurance and you shall reimburse us on demand for its costs. Lapse or cancellation of the required insurance shall be deemed to be an immediate and automatic default of this agreement. The grant by you of a sublease of the Equipment rented/leased shall not affect your obligation to procure insurance on our behalf, or otherwise affect your obligations under this Agreement. 17. Cancellation of Insurance. You and your insurance company shall provide us with not less than 30 days written notice prior to the effective date of any cancellation or material change to any insurance maintained by you pursuant to the foregoing provisions. 18. Certificates of Insurance. Before obtaining possession of the Equipment you shall provide to us Certificates of Insurance confirming the coverages specified above. An authorized agent or representative of the insurance carrier shall sign all certificates. 19. Compliance with Law and Regulations. You agree to comply with the laws of all states in which the Equipment is transported and/or used as well as all federal and local laws, regulations, and ordinances pertaining to the transportation and use of such Equipment. Without limiting the generality of the foregoing and by way of example, you shall at all times (i) display all necessary and proper placards; obtain all necessary permits; and (iii) keep all required logs and records. You shall indemnify and hold us harmless from and against any and all fines, levies, penalties, taxes and seizures by any governmental authority in connection with or as a result of your possession or use of the Equipment including, without limitation, the full replacement cost of the Equipment in the event of seizure or impound, including our reasonable costs and attorney’s fees. 20. Valuation of Loss/Our Liability is Limited. Unless otherwise agreed in writing, you shall be responsible to us for the full replacement cost or repair cost of the Equipment (if the Equipment can be restored, by repair, to its pre-loss condition) whichever is less. If there is a reason to believe a theft has occurred, you shall file a police report. Loss of use shall be determined by the actual loss sustained by us. Accrued rental charges shall not be applied against the full replacement cost or cost of repair of the lost, stolen or damaged equipment. In the event of loss for which we are responsible, our liability will be limited to the contract price and you agree that WE WILL, IN NO EVENT, BE LIABLE FOR ANY CONSEQUENTIAL, SPECIAL OR INCIDENTAL DAMAGES. 21. Subrogation. You hereby agree that we shall be subrogated to any recovery rights you may have for damage to the Equipment. 22. Bailment. This agreement constitutes an Agreement or bailment of the Equipment and is not a sale or the creation of a security interest. You will not have, or at any time acquire, any right, title, or interest in the Equipment, except the right to possession and use as provided for in this Agreement. We will at all time be the sole owner of the Equipment. 23. Condition of Equipment. You assume all obligation and liability with respect to the possession of Equipment, and for its use, condition and storage during the term of this Agreement except as otherwise set forth herein. You will, at your own expense, maintain the Equipment in good mechanical condition and running order. The rent on any of the Equipment will not be prorated or abated while the Equipment is being serviced or repaired for any reason for which you are liable. We will not be under any liability or obligation in any manner to provide service, maintenance, repairs, or parts for the Equipment, except as otherwise specially agreed. All installations, replacements, and substitutions of parts or accessories with respect to any of the Equipment will become part of the Equipment and will be owned by us. 24. Identity. We will have the right to place and maintain on the exterior or interior of each piece of property covered by this Agreement the following inscription: VCI Event Technology, Inc. You will not remove, obscure, or deface the inscription or permit any other person to do so. 25. Expenses. You will be responsible for all expenses, including but not limited to fuel, lubricants, taxes, license fees and all other charges in connection with the operation of the Equipment. 26. Accident Reports. If any of the Equipment is damaged, lost stolen, or destroyed, or if any person is injured or dies, or if any property is damaged as a result of its use, maintenance, or possession, you will promptly notify us of the occurrence, and will file all necessary accident reports, including those required by law and those required applicable insurers. You, your employees, and agents will cooperate fully with us and all insurers providing insurance under this Agreement in the investigation and defense of any claims. You will promptly deliver to us any documents served or delivered to you, your employees, or your agents in connection with any claim or proceeding at law or in equity begun or threatened against you, us, or both of us. 27. Default - If you fail to pay any portion of the total fees payable hereunder or allow the necessary insurance to lapse, you otherwise materially breach this Agreement, then such failure or breach shall constitute a default (“Default”). Upon the occurrence of any such Default, and in addition to all other rights and remedies available at law or in equity, we shall have the right, at our option, to terminate this Agreement and repossess the equipment without prior notice to the Lessee. You agree that the continuation of our performance hereunder after a Default shall not constitute a waiver or operate as any form of estoppels with respect to our later assertion of its right to cease such performance at any time so long as such Default has not been cured. 28. Return. Upon the expiration date of this Agreement with respect to any or all Equipment, you will return the property to us, together with all accessories, free from all damage and in the same condition and appearance as when received by you. 29. Additional Equipment. Additional Equipment may from time to time be added as the subject matter of this entire agreement as agreed on by both parties. Any additional property will be added in an amendment and/or a rental invoice describing the property, the rental rate, and security deposit. All amendments must be in writing and signed by both parties. Other than by this amendment procedure, this Agreement may not be amended, modified, or altered in any manner except in writing signed by both parties. 30. Entire Agreement. This Agreement and any attached schedules, which are incorporated by reference and made an integral part of the Agreement, constitute the entire agreement between the parties. No agreements, representations, or warranties other than those specifically set forth in this Agreement or in the attached schedules will be binding on any of the parties unless set forth in writing and signed by both parties. 31. Applicable Law. This Agreement will be deemed to be executed and delivered in Anaheim, California and governed by the laws of the State of California. 32. Arbitration. Any controversy or claim arising out of or related to this Agreement or breach of this Agreement will be settled by arbitration, in Orange County, California, under the auspices of the Judicial Arbitration and Mediation Service (“JAMS”). The arbitration will be conducted by a single arbitrator under JAMS Streamlined Arbitration Rules. The decision and award of the arbitrator will be final and binding and any award may be entered in any court having jurisdiction. The prevailing party in any such arbitration shall be entitled to an award of reasonable attorney’s fees and costs of arbitration in addition to any other relief granted 33. Severability. If any provision of this Agreement or the application of any of its provisions to any party or circumstance is held invalid or unenforceable, the remainder of this Agreement, and the application of those provisions to the other parties or circumstances, will remain valid and in full force and effect. 34. Facsimile or Email Signature. This Agreement may be executed by facsimile or Email signature and such signature shall be deemed a valid and binding original signature.
Page 3 LEVY RESTAURANTS / LACC AUTHORIZATION REQUEST Sample Food and/or Beverage Distribution
Please complete this form to receive authorization to distribute food or beverages not purchased through Levy Restaurants. Levy Restaurants has exclusive food and beverage distribution rights within the Los Angeles Convention Center (LACC) and has the responsibility to AEG, the venue operator, to strictly regulate any food and beverage activity within the Convention Center. Due to strict regulations, any vendor sampling product within the above mentioned parameters must submit a sampling form to Levy Restaurants for approval.
The Selling of Food and/or Beverage products by any other entity is strictly prohibited.
Sponsoring Organizations of expositions and trade shows, and/or their exhibitors, may distribute SAMPLE food and/or beverage products ONLY upon written authorization and adherence to ALL of the conditions outlined below.
General Conditions - Food Industry Related Shows
1. Items dispensed are limited to products Manufactured, Processed or Distributed by exhibiting companies.
2. All items are limited to SAMPLE SIZE and must be dispensed/distributed in accordance to Local and State Health Codes: a. Non-Alcoholic Beverages limited to maximum of 4 oz. Sample Size, served in biodegradable (or plastic) cups. No cans or bottles will be permitted. Levy Restaurants will be happy to provide biodegradable service wares for all services, please contact your Catering Sales Manager for a price list of available items. b. Alcoholic beverage sampling is permitted only if you are the manufacturer or distributor of the beverage. Alcoholic beverages must be “sample” sizes (2 oz. for beer/wine, .25 oz for liquor) and can only be served by a licensed Levy Restaurants bartender. Handling fees may apply, please contact your Catering Sales Manager. c. Food items are limited to “bite size”, not to exceed 2 oz. portions or a 2 oz. prepackaged samples. d. All food/beverage items brought in are required by the Los Angeles Health Department to have a temporary Health Permit. This includes prepackaged food samples, samples not intended for consumption on the show floor, and bottled water.
3. Vendors are responsible for all applicable booth rental fees, electrical, plumbing, drayage and all other Levy Restaurants and/or LACC services and fees.
IF YOU DO NOT MEET THE CONDITIONS LISTED ABOVE, THE FOLLOWING POLICIES APPLY:
TAKE-AWAY ITEMS AND BUY-OUT FEES Any Food and Beverage brought on premises without the Written Authorization from Levy Restaurants, the LACC and _6/14/2018__ Show Management is strictly prohibited.
1. Take-away items will be assessed and approved on a case by case basis by Levy Restaurants. Take-away items are items that are distributed to attendees but are not intended for immediate consumption at the time of receipt. Requests for take-away items must be submitted no later than _6/14/2018__ .
2. Requests for all Food or Beverage Products brought on the premises for consumption at hosted banquet/booth events or that do not fall within the Sampling parameters listed above may incur a Buy-out Fee by Levy Restaurants. An appropriate buy-out fee will be determined by Levy Restaurants on a case by case basis; however, the buy-out fee will be based on a percentage of the retail pricing for the food and/or beverage item and is subject to all applicable taxes and service charges.
UNUSED FOOD OR BEVERAGE PRODUCT that requires pick-up or shipment after the show/event is the responsibility of the Company that is sampling the product. Absolutely NO REFUNDS of Buy-out Fees will be given for Food or Beverage Product if not consumed during show/event.
FOOD AND BEVERAGE RELATED SERVICES including storage, delivery, or any other service required for Food and/or Beverage products brought from the outside are not the responsibility of and will NOT be provided by Levy Restaurants. If these services are required the following charges will assessed: 1. $200.00 per day/per pallet storage fee 2. $200.00 for a small visi cooler 3. $400.00 for a large double visi cooler 4. $75.00 per pallet delivery 5. $25.00 per 20 pound bag of ice *Both the Refrigerator and Cooler require Stewarding Labor to drop off and retrieve the equipment.
SHIPPING/RECEIVING Please note that only product you expect to be prepared by, stored by and delivered by Levy Restaurants should be shipped to Levy Restaurants. Please see the Shipping Label, fill it out and ensure it is used properly to ensure proper receiving of your product. You must contact Levy Restaurants prior to shipping items – items not expected will not be received. For all Food and Beverage not purchased through Levy Restaurants, all standard fees mentioned above will be charged where applicable, including 20% Administrative Fee and Applicable Sales Tax.
The Company named below acknowledges they have sole responsibility for the use, servicing or other disposition of such items in compliance with all applicable laws. Accordingly, the firm agrees to indemnify and forever hold harmless Levy Restaurants and AEG/Los Angeles Convention Center from all liabilities, damages, losses, costs or expenses resulting directly or indirectly from their use, serving or other disposition of such items.
Exhibiting firm must provide Levy Restaurants with a Certificate of Insurance showing evidence of Commercial General Liability with an each occurrence limit of $1,000,000 and naming Levy Premium Foodservice Limited Partnership and AEG/Los Angeles Convention Center as additional insured. Information must be received no later than close of business (5:00 PM EST) on__6/14/2018_.
Before returning this document, please sign the “Agreed” indicating you have read and you agree with all conditions.
____6/14/2018__ Date Company Name______Booth No. ______
Company Address______
Contact Name______Telephone ( ) ______Ext_____
Email ______Onsite Contact______kh______Cell ______
Please include: Item / Distribution Purpose / Quantity / Portion Size / Method of Dispensing ______
Agreed______Approved______Date______Exhibiting Firm Levy Restaurants
PLEASE RETURN BOTH PAGES OF FORM AND CERTIFICATE OF INSURANCE TO LEVY RESTAURANTS SEND TO YOUR SALES MANAGER LISTED BELOW BY __6/14_, 2018 TO ENSURE CONFIRMATION AND APPROVAL. For additional services and information, please contact Levy Restaurants: Levy Restaurants 1201 S. Figueroa St.| Los Angeles, CA 90015 [email protected] Telephone 213-765-4480 | Fax: 213-765-4476 EV ENT PLANNING GUIDE
Taste of LA by Levy Restaurants is the exclusive provider of food and beverage operations at the Los Angeles Convention Center. The Taste of LA by Levy Restaurants showcases the freshest, local ingredients and culinary delights that are iconic to the dining experience in the City of Angels. We offer full service catering, concessions stands, portable food options, exhibit booth service and so much more.
(a) No outside food and beverage can be brought in and consumed in the Center at any time without the written approval of Taste of LA by Levy Restaurants.
(b) All arrangements for food and beverage must be contracted directly with Taste of LA by Levy Restaurants.
(c) Sampling of food and beverage items is allowed contingent on the following conditions:
Taste of LA by Levy Restaurants must approve all food & beverage sampling programs in writing.
Sampling is limited to tradeshow, conventions or food-specific consumer shows.
Product being sampled must be germane to the exhibitor’s line of business.
Food sample size is limited to 2 oz. portion of pre-packaged food.
Non-alcoholic beverage samples are limited to 4 oz. portions.
In accordance to LA County Public Health Department, Licensee and exhibitors are jointly responsible for meeting outlined requirements and securing all necessary license, permits, etc. Please visit http://publichealth.lacounty.gov/eh/event/CommunityEvent.htm for specific requirements for organizers and for exhibitors.
Restrooms, concession stands, and/or facility kitchens may not be used as exhibitor clean-up areas.
Food and beverage sampling may be subject to applicable receiving, storage, utility and labor charges.
Costs associated with the disposal of trash, waste, etc., from exhibitor sampling area are the responsibility of Licensee and/or exhibitor.
(d) Any alcoholic beverages must be purchased and served by Taste of LA by Levy Restaurants.
Please contact Taste of LA by Levy Restaurants at 213.765.4480 for further assistance.
www.lacclink.com
Items dispensed are limited to products Manufactured, Processed or Distributed by exhibiting companies
Things to look for when filling out your sampling authorization form x Sampling sizes x Food 2oz. or less x Non-alcoholic beverages – 4oz. or less x Any alcoholic beverage needs to be coordinated with Levy directly x Certificate of insurance x Exhibiting firm must provide Levy Restaurants with a Certificate of Insurance showing evidence of Commercial General Liability with an each occurrence limit of $1,000,000 and naming Levy Premium Foodservice Limited Partnership and AEG/Los Angeles Convention Center as additional insured. x Forward any sampling authorization forms to our Sales Manager Ben Berard x Ben Berard – [email protected] x Health Department Contact x Magdy Wahba, REHS Environmental Health Specialist III Los Angeles County, Department of Public Health Bureau of Specialized Surveillance and Enforcement Specialized Food Services Program 5050 Commerce Dr. Baldwin Park, CA 91706 Direct Line: 626-430-5468 Main Office: 626-430-5421 Fax: 626-813-3017 Email: [email protected] x Please review the Health Code Requirements for Community Events in LA County x Contact the Los Angeles County Health Department regarding any questions, procedures, or requirements.
EVENT PLANNING GUIDE
FIRE LIFE SAFETY GUIDELINES No exit door shall be locked, bolted, or otherwise fastened or blocked at any time an exhibit building is open for business.
Any rope, chain, or similar control device that is placed across an aisle or exit path must breakaway to the satisfaction of the Fire Department.
Rubbish, trash, and waste shall be removed from buildings at the end of each working day. Metal cans will be provided for metal cuttings, and cuttings shall be kept separate from ordinary combustibles.
All electrical wiring shall be installed as per Los Angeles Building and Safety Department Electrical The following are the Los Angeles City Fire Department's Code. minimum requirements for shows and exhibits in the LACC. No variance or alternate method of compliance shall be permitted Fire extinguishing equipment must be provided and from these requirements unless a written request is submitted maintained in all special areas as designated by the and approved in writing by the LACC Fire Marshal. All requests Fire Department. for Fire Permits must be submitted 21 days prior to the event. All sprinklers, standpipe hose cabinets, and fire alarm The show or exhibit will not be permitted to be open to pull boxes shall be kept clear and unobstructed at all the public, until all identified hazards have been times. alleviated. Cylinders of compressed gas, both combustible and Special restrictions may be required to monitor and non-combustible, shall be installed only by permit control hazardous conditions and operations not from the Fire Department, and shall be half-charged specifically covered by the above. and firmly secured in an upright position.
Additional fire protection equipment may be required. Exit signs must be clearly visible. It shall be accessible, visible, and ready for immediate use. Flammable liquids shall be used only outside under permit from the LACC Fire Marshal. It should be LACC is a non-smoking building. Smoking is stored or dispensed from an U.L. - approved safety prohibited in all areas. can with a maximum of one (1) day usage or one (1) gallon, whichever is less, per booth. The use of welding or cutting equipment for “demonstration” requires a written permit from the Fire Where combustible material cannot be removed from Department. the area of operations, another person, competent in the use of fire extinguishing equipment, shall be Welding as related to exhibit construction, fabrication, assigned the duty of preventing or extinguishing any repair, etc., is not allowed anywhere inside the exhibit accidental fire that may occur during such operations. halls or other interior spaces. Any such work requiring welding must be done outside the facility in a location All appropriate local, state and federal guidelines shall determined and approved by the Fire Marshal. be followed to appropriately dispose of all hazardous Licensed Fire Sprinkler contractors are allowed to use waste materials. approved torches to solder copper pipe connections of automatic fire sprinkler systems inside the halls. FLOOR PLANS The demonstration or use of equipment using Exhibits containing enclosed rooms, multi-level structures, flammable liquid fuel in buildings is prohibited. dynamic or moving elements, display materials that may affect the manner in which persons can exit from inside the booth, or Combustible liquids shall be used only under permit exhibits that are 400 square feet or larger are required to from the Fire Department. They shall be stored or submit two (2) sets of the following types of plans/drawings: dispensed from an Underwriting Laboratories (U.L.) Plan view, elevation views, perspective views (isometric), approved safety can. drawings detailing paths of egress from the booth, covered area plan, and structural drawings as required. All exits, hallways, and aisles leading from the building or tents are to be kept clear and unobstructed at all times.
PLEASE REFER TO THE FACILITY GUIDELINES SECTION OF THIS GUIDE FOR COMPLETE DETAILS www.lacclink.com EVENT PLANNING GUIDE
REGISTRATION / LOBBIES / PRE-FUNCTION AREAS There shall be no obstruction blocking exit ways from Booth areas/exhibits are prohibited in all public areas except the building to a public way, such as automobiles those authorized by the LACC and with a Fire Department parked in front of doorways, barricades placed across permit. Pre-function areas will be utilized for social interaction sidewalks, carts and pallets in front of doorways, or and pre-registration of attendees prior to attending or entering any similar obstruction. exhibits and meeting functions. All required exit-width through pre-function spaces will be maintained without obstruction. A clear access aisle of at least three (3) feet shall be provided to all fire protection appliances, fire alarm Note: Foyers, lobbies, and corridors are not overflow space for boxes, and sprinkler valves. the exhibit hall. The actual business of the show must stay within the exhibit hall. Any display that the attendees view but Exit ways shall not be obstructed by drapes or any do not interact with, are allowed in foyers and some parts of similar obstruction, unless such obstructions are on the lobbies with the approval of the LACC. sliding rings and the color contrasts with the adjacent drapes, walls, or booths. Note: Oilcloth, tar paper, sisal paper, nylon, orlon, and certain other plastic materials, cannot be made flame retardant. The Exit signs shall be clearly visible at all times. Drapes, use of these items is prohibited. signs, or other similar obstructions shall not cover them. AISLES & EXITS All floor plans must incorporate the following aisle and perimeter requirements. No exceptions are allowed without the expressed, written approval of the LACC Fire Marshal.
West Hall A/B and South Hall G/H/J/K (any sections thereof) Aisles: 10’ wide Perimeter: 15’ wide Cross-Aisle: 20’ wide (at the center of the hall) Note: For Halls H/G, cross aisle must run east/west only.
Petree Hall C/D / Concourse Hall E/F Aisles: 8’ wide Perimeter: 10’ wide Cross-Aisle: 10’ wide (at the center of the hall)
Kentia Hall Aisles: 10’ wide Perimeter: 15’ wide Cross-Aisle: 20’ wide (at the center of the hall) EXHIBIT BOOTHS Covered booths with a cover of at least 100 square Meeting Rooms feet, but NOT exceeding 750 square feet, shall be Aisles: 4’-6’’ wide protected internally by a smoke detector that will Perimeter: 4’-6’ wide sound a local alarm. Cross-Aisle: N/A Covered booths within West Hall AB or South Hall G- In addition to the above the following regulations must be taken K and Kentia Hall exceeding 750 square feet shall be into consideration in regards to aisles and exits: protected by a LAFD approved automatic fire sprinkler system. These systems must be installed under Aisles and exit doorways, as designated on approved permit from the Department of Building and Safety. All show plans, shall be kept clear and unobstructed. portions of the sprinkler system, including the Chairs, tables, easels, signs, display items, exhibit “sprinkler riser” which supplies the water service to structures, etc., shall not extend beyond the booth the booth, must be installed within the borders of the area into exit aisles. respective booth space. No portions of the sprinkler system, or any structures or barricades that protect No exit door shall be locked, bolted, or otherwise said system are allowed in any portion of an aisle. fastened or obstructed at any time an exhibit building Sprinkler systems cannot be installed in any other is open for business. areas of the building. Please refer to Covered Areas and Structure under the LACC Operating Guidelines.
PLEASE REFER TO THE FACILITY GUIDELINES SECTION OF THIS GUIDE FOR COMPLETE DETAILS www.lacclink.com EVENT PLANNING GUIDE
Vehicles/boats on display that are FOR SALE as part Operate any videotaping, broadcasting, still of the particular type of show may not require photographic, or motion picture equipment for sprinkler systems. Contact LAFD for permit and commercial or professional purposes. approval. Use open flame and candles. The total amount of covered area allowed in any separate space such as an exhibit hall, meeting room, AUTOMOBILES / MOTOR VEHICLE DISPLAYS or public space is 10% (1/10) of the total usable space. The following are minimum fire safety requirements for public display of motor vehicles in the LACC. Exhibitor booths are prohibited in corridors or lobbies. Automobile/motor vehicle displays must be included Booths that exceed 750 square feet of space with in all show floor plans and cannot obstruct required enclosed perimeter walls will require at least 2 aisles or exits and are subject to the approval of the separate exits. Additional exits may be required on a Fire Marshal. case-by-case basis. Capacity will be computed at 15 square feet per person. A special permit from the LACC Fire Marshall is required for all automobile/motor vehicle displays.
Fuel tanks shall not exceed ¼ full. Caps for fuel tank pipes shall be of the locking type and be maintained locked. If it is not practical to attach such a cap, an alternative method, approved by the Fire Marshal may be employed.
Batteries in vehicles must be de-energized (disconnected) or vehicle keys must be secured with an event representative designated by the Fire Marshal. Exceptions to the battery disconnection requirement apply to vehicles with computerized systems upon prior approval.
Wheels must be chocked in such a manner that will prevent the vehicle from rolling in any direction.
Vehicles shall be displayed and installed by manual means. Vehicles shall not be driven into occupancy.
Appropriate floor covering must be placed underneath the vehicle to mitigate spills and leaks.
LOS ANGELES FIRE SPECIAL PERMIT Licensee/exhibitor must provide fire extinguisher with A Los Angeles Fire Department Special Permit is required in a 20BC minimum rating. The quantity and location for order to: extinguishers shall be determined by the Fire Marshal. Display and operate any heater, barbecue, heat producing device, open flame device, candles, lamps, Vehicles fueled by hydrogen gas, fuel cells and other lanterns, torches, or other forms of ignition. alternative fuel source require special, case-by-case review by the Fire Marshal given the continuous, Display or operate any electrical, mechanical, or evolving climate of science & technology in these chemical device that is deemed hazardous by the Fire fields. Licensee must provide detailed information on Department. these types of vehicles, including a floor plan and complete manufacturer specifications to your Event Use or store flammable liquids, compressed gases, or Manager no later than thirty (30) days prior to move- other hazardous materials. When approved, the in. quantities shall not exceed ten (10) gallons used only for maintenance purposes and the operation of Additional requirements may apply to equipment when stored in approved containers and at automobile/vehicle displays based on case-by-case approved locations. Storage in excess of 10 gallons conditions. There is no exception or modifications to that is used for maintenance purposes and operations the above requirements with the expressed written of equipment shall be inside approved hazardous authorization of the LACC Fire Marshal. materials cabinets. LIQUIFIED FLAMMABLE GAS is PROHIBITED inside any building.
PLEASE REFER TO THE FACILITY GUIDELINES SECTION OF THIS GUIDE FOR COMPLETE DETAILS www.lacclink.com EVENT PLANNING GUIDE
No cooking is allowed under the tent unless approved in advance by the LACC Fire Marshal. Barbeques must be located in a remote area without public access.
All booths with cooking shall have 2A-10BC fire extinguisher.
Maintain a physical barrier separating the cooking area from the public.
CANDLES / OPEN-FLAME A special permit from the LACC Fire Marshal is mandatory for the use of open flame, candles and holding devices in the Center. The special permit shall be made available for inspection at all times.
Unprotected and gel type candles are not permitted.
All candles shall be secured in a nonflammable solid TENTS holding device and protected by an enclosure. Tents, canopies or membrane structures with an overall footprint exceeding 450 square feet require a The flame tip from the candle must be maintained a permit from the City of Los Angeles Fire Department. minimum of 2 inches below the top opening of an Permit fees are contingent on tent size. enclosure or “Hurricane” at all times.
Tents and canopies must be rated flame resistant by When used as part of a decoration or centerpiece, the the State Fire Marshal. All décor shall be flame flame of the candle shall not be within 6 inches of cut retardant. fresh foliage, nor within 12 inches of dry foliage or other combustibles at any time. Maintain 7’ overhead clearance in all public areas. Exceptions to the above include the following, subject to the Maintain a 20’ fire lane with minimum 14’ overhead review and approval of the LACC Fire Marshal: clearance. Floating candles may not need to be secured. A minimum 10’ clearance must be maintained between tents. Tapered candles (self-extinguishing) used in nonflammable solid candelabras with no additional All exits and aisles must be maintained free and clear decoration are not required to be provided with a at all times. flame stop or enclosure.
Building and Safety Permit is required for all electrical, Self-extinguishing tapered candles may be approved natural gas and water installation extended to the without an enclosure if (A) when used as part of a tented area. decoration or centerpiece (as outlined above), the candle must be of a type constructed with an Properly rated fire extinguishers are required within automatic stop, which will prevent burning past a the tented area placed at locations no less than 75’ of predetermined point or (B) all candles shall be travel. secured with a holding device.
Generators must be located no less than 20’ from the The placement of candles must adhere to the following building, grounded with a grounding rod. guidelines and cannot be modified without the expressed, written approval of the LACC Fire Marshal: Upon approval by the Fire Marshal, propane tanks must be located at a minimum of 10’ from the Only one centerpiece used for holding candles shall respective appliance and must be secured with UL- be approved per table unit regardless of the table size approved hose and fittings. or shape.
All wires, cables and piping (utilities, production, AV, etc.) must be taped, covered and matted.
No vehicles are allowed in the tented area.
PLEASE REFER TO THE FACILITY GUIDELINES SECTION OF THIS GUIDE FOR COMPLETE DETAILS www.lacclink.com EVENT PLANNING GUIDE
The use of multiple loose candles or candle holding devices is not permitted. If more than one candle or candle holding device are used on each table, those candles or candle holding devices shall be placed and secured on a common base. The amount of candles or candle holding devices placed on each table unit shall be limited to 4. The base shall be constructed of a noncombustible solid material.
Candles or candle holding devices shall be placed at least 24 inches from the table’s edge, and a minimum of 5 feet from curtains, drapes, or other decorations.
DÉCOR / COMBUSTIBLES
Combustible Decorations. All decorations, including, but not limited to drapes, tablecloths that hang six (6) inches below the edge of the table, signs, banners, acoustical materials, cotton, hay, paper, straw, moss, split bamboo, wood chips, wood less than 1/4 inch in thickness (or fiberboard less than 3/8 inch in thickness), foam core, etc., shall be flame retardant treated. Glass or otherwise inherently fire retardant cloth may be used without being flame retardant treated. A California State Fire Marshal certificate of flame-retardant treatment or a sample of material for a field test must be provided upon request of the Fire Marshal. Material failing the field flame test must be treated by a California State Fire Marshal Certified Flame
Retardant Application contractor, or the material must be removed from the building(s).
Field Flame Test. A strip of material shall have a flame applied for approximately twelve (12) seconds. The flame shall then be removed. The material should self-extinguish within two (2) seconds and/or not drip in flames.
Combustibles. Literature on display shall be limited to reasonable quantities. Reserve supplies shall be kept in closed containers and stored in a neat and compact manner.
Rubbish/Trash. All waste shall be removed from buildings daily. Combustible waste materials, empty cardboard boxes, etc., shall be deposited in metal containers with metal lids until removed from the building. Metal cans with tight fitting lids shall be provided for metal cuttings. Cuttings shall be separated from ordinary combustibles.
Projection Equipment. Projection equipment using electric arc or Xenon bulbs for illumination shall be installed with an underwriters lab rating permit from the LAFD with the approval of the Department of Building and Safety.
For additional information, please contact the LACC Fire Marshal at 213.763.6954 or Event Services at 213.765.4444.
PLEASE REFER TO THE FACILITY GUIDELINES SECTION OF THIS GUIDE FOR COMPLETE DETAILS www.lacclink.com FACILITY GUIDELINES
INDUSTRIAL LIQUID & CHEMICAL MSDS Please complete the Industrial & Chemical MSDS information below and email to [email protected] no later than thirty (30) days The LAFD and the LACC require that the delivery, handling, prior to move-in. and removal of all industrial liquids or chemicals be accompanied in a proper and safe manner, and that a Material Safety Data Sheet (MSDS) be submitted for any industrial liquids or chemicals that are brought into the LACC. All containers must have permanent labeling from the manufacturer identifying the name, and related information of SHOW NAME the industrial liquid or chemical, along with the show management and/or exhibitor complete contact information. Show management must notify exhibitors to keep a copy of the EXHIBITING COMPANY MSDS in their booth.
One of the primary reasons for submitting the forms and BOOTH # keeping a copy in the booth is to have instant “accurate information” regarding the necessary steps for treatment in the event that persons come in contact with the respective liquid or ONSITE CONTACT (Responsible for use of liquid/chemical) chemical (i.e. inhalation, splashed into eyes, face, or other parts of the body, etc.). Furthermore, in the event of a spill, fire, etc., the responding personnel must know immediately what CONTACT EMAIL liquids or chemicals are involved.
Liquids and/or chemicals that can cause harm or injury to CONTACT CELL # personnel and/or the building from exposure thereto (classified as “Hazardous”) are NOT allowed at the LACC. In addition, liquids and/or chemicals that are flammable are NOT allowed within any of the exhibit halls or interior spaces of the LACC without written approval from the Fire Marshal. Under certain NAME OF LIQUID OR CHEMICAL (A): controlled and approved conditions, the Fire Marshal may allow small quantities of a flammable liquid to be used in the exhibit hall. Permit cost and LAFD staffing may apply. INTENDED USE OF LIQUID/CHEMICAL:
For additional information, please contact the LACC Fire Marshal at 213.763.6954 or Event Services at 213.765.4444. QUANITIY OF LIQUID/CHEMICAL IN THE BOOTH:
If using more than two different types of liquids/chemicals, please use another sheet to list the additional COPY OF MSDS ATTACHED? YES NO liquids/chemicals.
NAME OF LIQUID OR CHEMICAL (B):
INTENDED USE OF LIQUID/CHEMICAL:
QUANITIY OF LIQUID/CHEMICAL IN THE BOOTH:
COPY OF MSDS ATTACHED? YES NO
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COVERED AREAS DEFINING COVERED AREA
Booths and displays containing structures, canopies, lighting A “Covered Area” is defined as any area containing covered truss, or suspended items that are covered with fabric or solid elements that are separated (horizontally) by less than 10 feet. materials exceeding an accumulated total of 750 sq. ft. may A 50’ x 50’ booth space that has several covered structures require the installation of an Automatic Fire Sprinkler System throughout the booth that are all closer than 10 feet (AFSS). The following information will assist you in (horizontally) would be considered one (1) covered area. determining whether or not you require an AFSS, and ways to However, a 50’ x 50’ booth space that has four (4) 100 sq. ft. design around it. covered structures that are all separated by 10 feet or more would have four separate covered areas within the one booth DEFINING COVERED space.
The term “covered” is defined as any item consisting of covered elements in which the material used for creating the covering has cross sectional openings of less than ¼ inch in two dimensions, and/or a construction that results in less than 50% of the material being open.
Materials/components that are considered covered include standard scrim, sharks-tooth, smoke-out, deck structures, stairs, acoustic ceilings, etc. These common components are considered covered because the cross sectional opening of the material is less than ¼ inch.
¼”
¼ One (1) Covered Area Covered structures with less than 10 feet of separation.
The unobstructed openings in the material must be at least ¼ inch in two directions.
½” hole
Defining “Covered Area” Four (4) Covered Areas This is an example of steel plating with ½ inch holes. Even though the Covered structures with 10 feet or openings are greater than ¼ inch, this material is considered more separation. “covered” due to the majority of the material being covered (less than 50% is open).
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ALLOWABLE COVERAGE
The total amount of covered area that is allowed in The maximum amount of covering allowed in any one “area” is any exhibit hall, or public space cannot exceed 10% 750 square feet (sq. ft.). Any area (as described above) that of the size of the room as it is configured via the use contains covered elements exceeding 750 sq. ft must be of airwalls. For example, Petree Hall is 21,500 sq. ft. protected with an approved Automatic Fire Sprinkler System (when Halls C&D are combined). The maximum (AFSS). No other type of protection is allowed for areas amount of ALL cover areas within Petree Hall added exceeding 750 sq. ft. AFSS’s must be installed by a LACC together cannot exceed 2,150 sq. ft. (10%). Approvals approved California licensed Fire Sprinkler Contractor. In to build covered areas are given based on the order in addition to the installation of an AFSS, the strategic placement which requests containing “complete information” are of fire extinguishers and smoke detectors are required as well. received. Delaying the submittal of covered area Placement will be determined by the Fire Marshal after plans may result in the denial to build said covered reviewing design plans. Areas that have overlapping covered area. elements are not considered when calculating the amount of square footage in a covered area. Calculations are based on a “plan-view perspective” only. Under certain circumstances LACC meeting rooms located on the second level of the Convention Center can be covered up to the lesser of the following two parameters: 70% of the total area of the meeting room, OR, 750 sq. ft. A 24-hour Fire Watch must be established once the covered area has been constructed, until the time it is removed. Show Security personnel shall be used for fire watch duties. 10’x20’ There must be a designated officer in the room at all times with a readily available means of communication (i.e., radio or phone) to immediately 20’x20’ contact LACC Security in the event of smoke or fire. If the event has multiple rooms with covered areas, a LAFD Fire Marshal may be required to patrol all of the The amount of covered area in this example is meeting room spaces and corridors that contain covered areas during the non-show hours of the 500 sq. ft. based upon a “Plan-View event. Perspective”. Although the two elements total 600 sq. ft., the overlapping portion is not Sprinkler systems can only be installed in the South, considered in the covered area calculations. West, and Kentia halls. Installing sprinkler systems in Concourse Hall, Petree Hall, all meeting rooms and DESIGN GUIDELINES public spaces is not allowed. Therefore, projects must be planned in these areas so that no covered area exceeds 750 sq. ft., and that the covered area is in The key to avoiding an AFSS in large exhibits is to design the booth in such a manner to create multiple “covered areas” by compliance with the 10% (70% in LACC meeting maintaining at least 10 feet of uncovered (horizontal) rooms) requirement mentioned above. separation between covered elements of the booth. In a large All fabrics and materials must be certified as “Flame booth, having four covered structures of 750 sq. ft. is permissible without the need to install an AFSS as long as the Proof” or “Flame Retardant” by the California State covered areas are separated (on all sides) by at least 10 feet. Fire Marshal. Flame proof certificates must be kept in the booth for Fire Marshal review. Flame proofing certificates from other states (or countries) will not be Creating one covered area that is 1,000 sq. ft. and three others that are 750 sq. ft. or less would result in the need to install an accepted. Material believed to be acceptable but not AFSS in the 1,000 sq. ft. area only (the other three would not having a California certificate can be sent to the LAFD require an AFSS). Fire Marshal for testing. Test samples should be 12”x12” in size and should be mailed with any other Neighboring booths must be considered when pertinent information to the Fire Marshal at the planning covered elements within 10 feet of the address listed below. neighboring exhibit. If the neighboring exhibit has a covered structure that is within 10 feet of your structure, then the aggregate total is used to determine the amount of “covered area”.
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Booths containing more than 400 sq. ft. of covered elements are required to submit a “Covered Area Drawing” to the Fire Marshal and the Vice President, Event Services at the address listed below. Send two (2) plan view drawings of the entire booth indicating (by use of color, shading, or pattern) the areas/elements that are covered and the calculated square footage of each covered area. Also include the respective dimensions (in feet & inches) of the structures/elements and the amount of horizontal separation between them. In addition send perspective/isometric drawings to better define the project. Drawings may be e-mailed in a PDF or JPEG format. Plans must be submitted for ANY proposed covered area in LACC meeting rooms. Plans must show the entire meeting room and the square footage thereof, and the respective design and square footage of the proposed covered elements.
Non-combustible stages and platforms that do not exceed 5 feet in height “may” be exempt from the 750 sq. ft. limitation provided that no combustible materials or sources of heat are placed under the stage/platform. Projects involving stages/platforms not exceeding 5 feet in height require a covered area drawing to be submitted as indicated above. The covered area plan should denote the height of the platform and use a different shading pattern to distinguish the platform from the other covered elements in the booth.
LACC fire sprinkler systems shall not be impeded or obstructed. A clearance of 36 inches must be maintained from all LACC sprinkler heads.
Battery operated smoke detectors must be installed as an early warning device in any covered area that exceeds 100 sq. ft.
Stairs, ramps, vehicles and/or equipment are considered “covered” and therefore must be included in the covered area calculations.
For further information, clarification or discussion, please contact:
LACC Fire Marshal Inspector Clinton Pruiet Tel: 213.763.6954 / E-mail: [email protected]
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LASERS / FOGGERS within the parameters of the Fire Marshal’s approval as well as the requirements set forth in this document. Use of lasers or fog/haze machines in the Los Angeles Convention Center must be approved by the Fire Marshal. LASERS Requests must be in writing and must adhere to the Please provide the following to your Event Manager: information enumerated below. Guidelines for using the respective equipment at the LACC are listed below. A written scope of the project describing the desired effect, level of effect, dates/times and duration of each FOG & HAZE MACHINES period of operation (performance), drawings indicating Please provide the following to your Event Manager: the placement (location) of lasers, mirrors and the entire path and target area of the beams. A written scope of the project detailing the desired Quantity of machines and type (model) of machines. effect, the level of effect Electrical service required for each machine (volts, (heavy, moderate, light), and the proposed dates, amps, and phase). times, and duration of each period of operation Method of cooling (self-cooling, water cooled, (performance). Nitrogen cooled, etc.). Drawings showing placement of machines and the Name of any liquid/chemical/gas proposed for use, areas targeted for effect. description of the container it comes in, and the Quantity of machines and type (model) of machines. respective Material Safety Data Sheets (MSDS). Name of fogging agent (liquid/chemical/gas) and Name of company and person(s) certified to operate description of the holding container. (For example: 1- the laser(s), as well as a copy of their FDA Laser gallon bottle of Roscoe DF-50, 100 lbs. canister of Operation Certificate. liquid Nitrogen, etc.). A Material Safety Data Sheet (MSDS) for the fogging LAFD requires that a demonstration be conducted to evaluate agent and/or any other liquid or gas that will be used. the laser production prior to the opening of the show. Arrangements must be made at least 48 hours in advance to LAFD requires that a test be performed to ensure the level of schedule a demo. Lasers, mirrors and other related equipment fog created will not affect the building’s fire/smoke detection must be placed in approved locations and targeted in such a system. Arrangements must be made at least 48 hours in manner that prevents the laser beams from coming in contact advance to schedule a test. Projects found to affect the with any personnel. Lasers are prohibited from targeting any fire/smoke detection system may be approved depending on area in which persons may be present such as LACC catwalks, circumstances, overall effect on the system, and the exhibitor’s meeting rooms, elevated platforms, etc. ability to meet conditions outlined by the Fire Marshal. Lasers requiring large volumes of water for cooling may be Projects affecting the system that are approved will be subject required to use a recirculation system to conserve water. to LACC labor charges to repair or adjust the fire/smoke detection system, and related charges for hiring a Fire Marshal Once again, if pressurized containers/vessels are approved for to monitor the project. use, containers must be protected from physical damage and secured from falling or overturning. The quantity of containers Foggers/hazers must use fogging agents that are non-toxic allowed in the exhibit hall or meeting room shall be determined and present no harmful effects. Fogging agents and the by the Fire Inspector, which generally exceeds no more than respective use thereof shall be such that no oily residue is one (1) day’s use. Additional containers must be stored outside deposited on carpet or other walking surfaces that could of the facility in a designated area. potentially cause slip & fall hazards, or be deposited on any of the surfaces of the building. Show management must make arrangements with the Freight contractor for storage and delivery of containers. Deliveries If pressurized containers/vessels are approved for use, must be made during NON-show hours. containers must be protected from physical damage and secured from falling or overturning. The quantity of containers Show management are responsible for operating lasers; in allowed in the exhibit hall or meeting room shall be determined accordance with all Federal, State, and local laws & codes, by the Fire Marshal, which are generally no more than one along with the manufacture’s specifications, within the day’s use. Additional containers must be stored outside of the parameters of the Fire Inspector’s approval as well as the facility in a designated area. requirements set forth in this document.
Show management must make arrangements with the freight contractor for storage and delivery of containers. Deliveries For additional information, please contact: must be made during NON-show hours. LACC Event Services Show management is responsible for operating all Tel: 213.765.4656 / E-mail: [email protected] foggers/hazers in accordance with all Federal, State, and local laws and codes, along with the manufacture’s specifications,
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Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 5 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 BOOTH PACKAGE
Items provided in your booth, per exhibitor: Show Information 8' High backwall drape, 3' High sidewall drape Show drape color(s): Black, Red 7" x 44" Cardstock Identification SignAisle carpet color: Cayenne (1) 8' Skirted Table- Red (2) Side chairs (1) Wastebasket
EXHIBIT SHOW SCHEDULE
Targeted Exhibitor Move-in: Monday, July 2, 2018 12:00 PM - 2:00 PM Red 2:00 PM - 6:00 PM Blue General Exhibitor Move-in: Tuesday, July 3, 2018 8:00 AM - 5:00 PM Wednesday, July 4, 2018 8:00 AM - 8:00 PM Exhibit Hours: Thursday, July 5, 2018 9:00 AM - 10:00 AM Premier fans only 10:00 AM - 6:00 PM All Attendees Friday, July 6, 2018 10:00 AM - 6:00 PM Saturday, July 7, 2018 10:00 AM - 6:00 PM Sunday, July 8, 2018 10:00 AM - 3:00 PM Exhibitor Move-out: Sunday, July 8, 2018 3:00 PM - 9:00 PM Freight Reroute Begins* Sunday, July 8, 2018 9:30 PM See Material All outbound carriers must be checked in by this time Handling SHIPPING ADDRESSES Rate sheet Advance Shipments Address Direct Shipments Address for all MH [Exhibiting Co. Name & Booth Number] c/o Shepard Exposition Services Anime Expo [Exhibiting Co. Name & Booth Number] c/o Shepard Exposition Services Anime Expo 2315 E Locust Court Los Angeles Convention Center Ontario, CA 91761 1201 S Figueroa St Los Angeles, CA 90015 IMPORTANT DEADLINES Exhibitor appointed contractor notification deadline: Thursday, June 7, 2018
Discount price deadline for standard Shepard orders: Thursday, June 14, 2018
Discount price deadline for custom Shepard rentals: Tuesday, June 5, 2018
First day for warehouse deliveries without a surcharge: Thursday, June 7, 2018
Last day for warehouse deliveries without a surcharge: Tuesday, June 26, 2018
Last day for warehouse deliveries*: Friday, June 29, 2018 Date indicated is last day freight can arrive to advanced warehouse with guarantee of delivery to booth for exhibitor move-in.
First day freight can arrive at show facility: Tuesday, July 3, 2018at 8:00 AM
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 5 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018
Quick Facts
Exhibitor Move Out Sunday, July 08, 2018 3:00 PM - 9:00 PM
Dismantle & Move out Information Shepard will begin returning empty containers and skids as soon as the aisle carpet is removed from the floor. All exhibitor materials must be removed from the facility by Sunday, July 08, 2018 9:30 PM Any materials remaining in the hall will be rerouted or returned to Shepard's warehouse to await disposition at the exhibitor's expense. To ensure all exhibitor materials are removed from the facility during the exhibitor move out, please have all carriers checked in with Shepard no later than Sunday, July 08, 2018 9:30 PM Post Show Paperwork & Labels Our Customer Service Representatives will gladly assist you in preparing your outbound shipping labels, outbound Material Handling Authorization paperwork, and outbound shipping in advance. You may find these forms included in this exhibitor services catalog. An email with links to an online portal will also be sent to the exhibitor contact on record for the booth. Labels and paperwork will also be available onsite. Make sure your carrier knows your company name, booth number, and the carrier check in deadline. Outbound Shipping It is the responsibility of each exhibitor to arrange for transportation of booth materials after the event. Our Customer Service Representatives are available pre show, during the show, and during move out to assist you in arranging shipping through our official carrier Shepard Logistics. For peace of mind and easy set up, contact Shepard Logistics before the event for transportation services to and from the event. Shepard does not provide UPS, FED-EX, or other carrier specific labels. Exhibitors must schedule pick ups directly with all carriers.
Move Out times and procedures may change due to show site and operational conditions. Move out information will be provided on site during the event.
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 5 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761
Online Ordering is Easy! Ordering Online GO TO www.shepardes.com/intro.asp CLICK ON Anime Expo LOG IN from the Show Information page by clicking at the top right corner of the page. ENTER your email address and password then click NEW users : User name = Your Email Address (provided by Event Management) Password = Anime18
Prior users : User name = Your Email Address Password = Your pre-existing password Don't remember your password? Click the link and follow the prompts to have your password sent to the registered email address.
Once logged in, please confirm your profile information. If you need to update, please contact us at [email protected]
To order, utilize the grey category dropdown menus above the Welcome message.
After making your selections, click the button on the bottom right of the page.
To view your order click the Shopping Cart Icon at the top right of the page.
Confirm your order, click and complete the payment process.
* Material Handling estimates will not be charged until freight is received at the warehouse or at show site. * Labor and Hanging Sign estimates will not be charged until services are rendered at show site.
If you need assistance during your shopping experience, contact us using our feature on the right side of the screen. Representatives are available Monday through Friday 8am - 5pm est.
Need Tips and Tricks for exhibiting? Click the icon on your show page to be directed to our Exhibitor Academy!
QUESTIONS? We love to help! Contact us! Shepard Customer Service (909) 212-7240 [email protected]
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 5 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761
Please complete the information and return this form with your orders. You may choose to pay by credit card, check payable to Shepard Exposition Services, or bank wire transfer, however, we require your credit card authorization to be on file before we process your order(s) for service. For your convenience, we will use this authorization to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative including material handling charges for shipments received on your company's behalf and any unpaid balance due for Shepard services. Credits for
services will be issued at show site only. Authorization Payment Please complete the following information: EXHIBITING COMPANY INFORMATION Company Name: Booth # Street Address: Phone: City, St, Zip: Fax: Contact Name: Email:
CREDIT CARD INFORMATION (Required for all forms of payment) Pay by Check Pay by Wire You may choose to pay by Check or Wire Transfer, however a credit card is required on file to process all orders.
Credit Card #:
Expiration Date: Month Year Security Code Billing Address:
City, ST, Zip: Name on (Please Card: Print)
Please Sign Card Holder Signature By signing the above I acknowledge and understand that ALL services rendered, including Material Handling, will be billed to this credit card. WIRE TRANSFER In order to accurately process the transfer of funds from your account, please complete the following information and fax it along with a copy of the wire receipt to the fax number printed on the header of this page. A $50 service charge will be added for processing checks drawn on foreign banks. A $25 service charge will be added for processing U.S. wire transfers. $50 service charge for international wire transfers.
The following information must be included on the bank copy of the wire transfer confirmation: Name of show that you are attending Anime Expo Exhibiting Company Name Booth Number Account Name: Shepard Exposition Services, Inc. Bank Name: PNC Bank N.A., Pittsburgh, PA 15219 USA Routing Number: 041000124 Account Number: 42-6061-9772 SWIFT CODE (US): PNCCUS33 SWIFT CODE (INTLPNCCUS33 Please include the show name, event code and your booth # as well as the wire fee if you are sending a wire transfer, ACH payment, or check.
TAX EXEMPT? Please submit tax exemption certificate to: [email protected] If you are tax exempt, you must provide a tax exemption certificate for the state in which the event is being held. ex Cancellation orEventPostponement: writing. notices.Permissionmayberevoked bytheEXHIBITORin Facsimiles andemailcommunicationsmayincludeshowinformation,promotionalmaterials,advertisingstatementsothercommercial Exhibitor Information: Tax ExemptStatus: Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or forlossordamage tomaterialsstored incontainerslabeled “empty.” Shepard assumes noresponsibility forremovalormisdelivery ofcontainers witholdlabelsor incorrectinformation onlabelsor orhisrepresentative.Allpreviouslabels shouldberemoved. partially assembled, or havingpriordamage.Affixing“Empty” storagelabelstocontainersisthesole responsibility oftheexhibitor beresponsible for cratesandpackagingunsuitablehandling, responsible forconcealed damage,damagetocarpetsinbags orpoly,damagetomaterialsimproperly packed.Shepardshallnot Packaging, Crates, and EmptyContainers: route exhibitor’sshipmentviaanalternate carrier,orreturnshipmenttoalocalwarehousefordispositionatexhibitor’sexpense. bythemoveoutdeadlineafterashow,Shepardshallhaveauthority to no liabilityforanymaterialsafterthecarrier assumescustodyofmaterials.Ifexhibitor’sdesignatedcarrierfailstoshow thecarrierdriverwhochecksandsignsformaterials.Shepardassumes carrier oragentfortransportationafterthe show.Shepardloadsmaterialsontothecarrier’struckundersupervisionof materialsaftersamehavebeendeliveredtoexhibitor’sappointed counts willbemadeonsaiddocument.Shepard assumesnoresponsibilityforloss,damage,theft,ordisappearanceofexhibitor’s andnotationsofexceptions toconditionsofmaterialsorpiece loading aftertheshow.Allmaterialswill be checkedattheboothtimeofloadingusingdocument(s)submittedby exhibitor disappearance ofexhibitor’smaterialsbeforesamehavebeenpickedupfor carrier. Duringsuchtime,thematerialswill beleftunattended.Shepardshallnotresponsibleforloss,damage,theft,or pickup of exhibitor’smaterialsfromtheboothforloadingontoa been deliveredtotheexhibitor’sbooth.Similarly, theremaybealapseoftimebetweenthecompletionpackingand actual damage,theft,ordisappearancesofexhibitor’smaterialsaftersamehave representative. Duringsuchtime,thematerialswillbeleftunattended.Shepardis not,andcannotbe,responsibleforloss, Inbound andOutboundShipments: lossofordamagetomaterial. event beliableforcollateral,exemplary,indirectcostsordamages,lossofsales resultingfrom,orrelatedto,aclaimfor Shepardspecificallyacknowledgesreceiptinwriting.shallno quantity, subjecttoadollaramountnotexceed$5.00(fivedollars)perpoundbased ontheweightofarticlesforwhich Limits ofLiability: transaction andshallberesolvedonitsownmerit. AnyclaimagainstShepardshallbeconsideredaseparate not beentitledtoandshallwithholdpaymentforShepardservicesasanoffset againsttheamountofallegedlossordamage. exhibitorrelativetoanylossordamageclaim,theshall date thelossordamageoccurred.Paymentforservicesmaynotbewithheld.In theeventofanydisputebetweenShepardand asuitoractionbebroughtagainstShepardmorethanoneyearafterthe on whichexhibitormustvacatetheshowsite.Allclaimsreportedafter30-day periodwillberejected.Innoeventshall the"conclusion" oftheshowshallbeconstruedasendday damage occurredpriortothattime,andinallcaseswithin30daysoftheconclusion oftheshow.Forclaimreportingpurposes, Claim(s) forLossandPaymentForServices: employees, andagents. againstShepardand theirrespectivedirectors,officers, responsibility ofEXHIBITOR.Exceptwhereprohibitedbylaw,theEXHIBITORand itsinsurerswaiveallrightsofrecoveryorsubrogation theconfinesofEXHIBITOR’s booth,remainthesoleandcomplete against theftorpropertydamagetoequipmentexhibitmaterialownedrented byEXHIBITOR,orbodilyinjuryoccurringwithin arereturnedafterthecloseofshow.Insurance andliability done byendorsementstoexistingpolicies.EXHIBITOR’smaterialsshouldbeinsuredfromthetimetheyleavetheirfirmuntil Insurance International Customers apply. Cancellations mustbereceivedinwritingwithin48hoursof1stdayexhibitormovein,otherwisea1hourpermanorderedwill within14dayspriortofirstexhibitormoveinday.Labor: Furnishings: Therearenoexchangesorrefundsonceitemhasbeendeliveredtoyourbooth.Cancellationsmustbereceivedinwriting performedand/orShepardset-upcostsorexpenses.Standard of exhibitormoveindaymaybesubjecttocancellationfeesup100%thetotalorder,baseduponstatusmove-in,work Exchanges andCancellations: attheapplicablerate. equipment orservicesisinfactbeingusedthathasnotbeenpaidfor,theExhibitorwillbechargedforservice EquipmentAudits: Third PartyPaymentformmustbecompletedandsubmittedthreeweekspriortoshowopening. Third PartyOrders charges incurredbyShepardwhileendeavoringtocollectthisaccount. 1-1/2%permonth(18%annum).Exhibitorwillberesponsibleforall have notbeenpaidafter30daysfollowingthecloseofShow,thentheseunpaidbalancesshallbearinterestatrate areanyoutstandingbalancesowedbyEXHIBITORtoShepardwhich close ofthetradeshow.InnoinstanceshallanyExhibitorbeextendedcreditbeyond30daysafterShow.Ifthere fileintheeventotherformofpaymentisnottenderedpriorto acknowledges andagreesthatallapplicablechargesforservicesrenderedtotheEXHIBITORwillbeappliedcreditcardon theamountowedbyEXHIBITORtoShepard.Undersignedauthorizer Express ,debitcards,orch the customer. Prices quoted are for the duration of the show and include installation, rental, and removal except where indicated. Ifskirtingandcarpetcolorsarenotselected,showwillprevail. the customer.Pricesquotedarefordurationofshowandincludeinstallation,rental,removalexceptwhereindicated. Rental Responsibility: Outbound Services: your invoicebycheckorcash,pleaseseeourcustomerservicerepresentativesatthedeskonsite. Invoices: site orders.Floorordersarelimitedtoavailabilit Show SiteOrders fromtheloadingdockstobooths. tear inthehandlingofmaterials.Duetosecurityandliabilityrequirements,Shepardpersonnelwillunloadallvendormaterials Shepard'sreasonablecontrol;orforordinarywearand natural elements,vandalism,actsofGod,civildisturbances,powerfailures,terrorismorwar,anyothercausesbeyond ordamageduetostrikes,lockouts,workstoppages, or othercontractingfirmsnotunderShepard'sdirectsupervisionandcontrol.Shepardshallberesponsibleforloss,delay, Shepardassumesnoresponsibilityforanyperson,parties, responsible onlyforthoseserviceswhichitdirectlyprovides,andherebyagreestoexecuteitscontracteddutiesingoodfaith. serviceswithShepard.Shepardshallbe agents, andassignsincludinganysubcontractorsShepardmayappoint.Theterm"EXHIBITOR"referstopartywhocontractsfor Definitions andShepardResponsibilities: U.S. WireTransfers the formmuststillbecompletedbefore p osition aswellnon-refundablecostsincurredb Prior to close of show, an invoice will be prepared and emailed to the booth contact on file for your review. Credits will be issuedatshowsiteonly.Ifyouhaveanyquestionsorwanttopay Priortocloseofshow,aninvoicewillbepreparedandemailedtheboothcontactonfileforyourreview.Credits : It is understood that Shepard is not an insurer. Insurance should be obtained by the EXHIBITOR. It is highly recommended that exhibitorsarrangeAllRiskcoveragewhichusuallycanbe : ItisunderstoodthatShepardnotaninsurer.InsuranceshouldbeobtainedbytheEXHIBITOR.highlyrecommended are due prior to delivery of services or equipment to EXHIBITOR unless other credit arrangements have been made. All payments shall beinU.S.currency,MasterCard,VISA,orAmerican are duepriortodeliveryofservicesorequipmentEXHIBITORunlessothercreditarrangementshavebeenmade.Allpaymentsshall The exhibitor agrees to indemnify, forever hold harmless, and defend Shepard and its employees, officers and agents from and against anyandallclaims,causesofaction,fines, Theexhibitoragreestoindemnify,foreverholdharmless,anddefendSheparditsemployees,officersagentsfromagainst : Services ordered at show site will require full payment at the time the order is placed. Purchase orders may not be used in lieuofpayment.Regularpriceswillapplytoallshow : Servicesorderedatshowsitewillrequirefullpaymentthetimeorderisplaced.Purchaseordersmaynotbeusedin If found liable for any loss or damage, Shepard's sole and maximum liability for loss or damage to exhibitor's materials will belimitedtotherepairorreplacementwithlikekindand Iffoundliableforanylossordamage,Shepard'ssoleandmaximumliability ordamagetoexhibitor'smaterialswill : If you contract your work to a display or exhibit house and require services from Shepard, the payment policy stated above applies. Pleasepassthisinformationontothem.A : IfyoucontractyourworktoadisplayorexhibithouseandrequireservicesfromShepard,thepaymentpolicystatedaboveapplies. : Ifyouaretaxexemptinthestatewhereshowisheld,acopyofcertificatemustaccompanyyourorder. EXHIBITOR should be advised that routine audits of Exhibitor booths for service usage are conducted during the Convention. Should theresultofsuchanauditindicatethat EXHIBITOR shouldbeadvisedthatroutineauditsofExhibitorboothsforserviceusageareconductedduringtheConvention.Should All outbound services will be processed on your credit card. A copy of the receipt and invoice will be mailed within 10 days of thecloseofshow. Alloutboundserviceswillbeprocessedonyourcreditcard.Acopyofthereceiptandinvoicemailedwithin10days A $25 service charge will be added for processing U.S. wire transfers. Please complete the wire transfer portion of the Payment Authorizationform.Thecreditcardportionof A$25servicechargewillbeaddedforprocessingU.S.wiretransfers.PleasecompletethetransferportionofPayment Exhibitor permits all contact information provided to Shepard to be used by Shepard and shared with other entities assisting in theproductionofeventquestion. ExhibitorpermitsallcontactinformationprovidedtoShepardbeusedbyandsharedwithotherentitiesassisting All materials are on a rental basis and shall remain the property of Shepard. The customer shall be held financially responsible foranydamagetoShepardequipmentusedby AllmaterialsareonarentalbasisandshallremainthepropertyofShepard.Thecustomerbeheldfinanciallyresponsible : International customers must pay for all services in U.S. funds. A $50 service charge will be added for processing checks or wiretransfersdrawnonforeignbanks. InternationalcustomersmustpayforallservicesinU.S.funds.A$50servicechargewillbeaddedprocessingchecksor Onsite exchanges and cancellations in orders will be assessed a 100% pick-up fee. Custom products: All orders cancelled by the exhibitorwithin30daysoffirstday Onsiteexchangesandcancellationsinorderswillbeassesseda100%pick-upfee.Customproducts:Allcancelledbythe Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the booth and thearrivalof exhibitor orhis Consistent withtradeshowindustrypractices,theremaybealapseoftimebetween thedeliveryofshipment(s)toboothand y In the event the exposition or event is cancelled or postponed, Shepard reserves the right to charge for services rendered in preparation oftheeventor Intheeventexpositionoriscancelledpostponed,Shepardreservesrighttochargeforservicesrenderedin our orderwillbeprocessed. The name "Shepard" shall be construed within the meaning of this contract as Shepard Exposition Services, Inc. and its employees, officers, The name"Shepard"shallbeconstruedwithinthemeaningofthiscontractasShepardExpositionServices,Inc.anditsemployees, Shepard shall not be responsible for surface damage to loose or uncrated materials, pad-wrapped, or shrink-wrapped materials. Shepard shallnotbe Shepardshallnotbe responsibleforsurfacedamagetoloose oruncratedmaterials,pad-wrapped, shrink-wrappedmaterials. y Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when theallegedlossor Exhibitoragreesthatanyandallclaimsforlossordamageshallbesubmittedto Shepard priortotheconclusionofshow . y She p ard. A nime Expo
Terms & T Conditions
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 7, 2018 This form is to be completed by the Exhibitor and returned to Shepard by deadline date noted above. Exhibitor Appointed Appointed Exhibitor Contractor
Exhibiting Company Name Booth # Contact Email Address
An Exhibitor Appointed Contractor (EAC) is a company other than the "general or official" service provider on the show that requires access to your booth during installation and dismantling. The EAC may only provide services in the facility that are not designated by the facility as "exclusive" to a designated provider, or by the event organizer in a contract as an exclusive service for the "general or official: service provided or other third party.
No EAC will be allowed to work in an exhibitor's booth if this EAC form, a valid form of insurance, a third party payment authorization form and an exhibitor payment authorization is not completed by an authorized representative and received by Shepard by the due date indicated above. The Form must be completed for every third party (as well as any other ordering third party ordering or requesting services from Shepard on behalf of exhibitor) at the above event. Multiple booths are not to be listed on one form. If form is not submitted by deadline date, the EAC will not be allowed to perform work in the hall except to supervise the official contractor provided labor. Exhibitor Appointed Contractor Contact Name Street Address City Phone # Description of proposed service for Exhibitor
The EAC hired by the exhibitor must, by the deadline date, provide Shepard with a current Certificate of Insurance with minimum limits of $500,000 property damage per occurrence, $1,000,000 personal injury per occurrence, workers compensation aggregate coverage of $1,000,000 per occurrence, and naming Shepard Exposition Services as the certificate holder for the time period of the event, including move- in and move-out days. Listing Shepard Exposition Services as an additionally insured only will not be accepted, and may prevent EAC from working on the premises. If EAC does not have minimum coverage and proper documentation, they will be subject to employing Shepard Exposition Services for labor services. The EAC must abide by the rules and regulations of the show and all pertinent union regulations. EAC employees must wear approved identification badges at all times while in the work area. Badge will be issued at show site to authorized contractor representatives when all requirements have been met. The EAC must confine its operations to the exhibit area of its clients. No service desks, storage areas or other work facilities will be located anywhere in the facility. Show aisles and public areas are not part of the Exhibitor's booth space. Solicitation of business by EAC is strictly prohibited. EAC companies discovered soliciting will be removed from the show floor and the exhibitor will not be able to use that EAC for the remainder of the event. The EAC must have all business licenses, work permits and insurance required by State and City governments and Facility Management before beginning work, and shall provide Show Management with evidence of compliance. If required, the EAC must be able to provide evidence that it has current and applicable labor contracts and must comply with all labor agreements and jurisdictions. The EAC must not jeopardize the production of the event by any act or practice that would lead to work stoppages, strikes or labor disputes. EAC employees must wear approved identification badges at all times while in the work area. Badges will be issued at show site, to authorized representatives, when all requirements have been met. EACs agrees to keep all No Freight Aisles clear at all times. If SES is required to rearrange any material situated in a clearly No Freight Aisle, the exhibitor or the EAC depending on billing arrangements will be a charged a 1 hour minimum forklift rental and labor.
Exhibitor
Please Sign Exhibitor Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, Califor Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018 Order with complete Payment Authorization and graphics must be received before Discount Deadline date to receive discounted pricing.
WANT TO ATTRACT MORE ATTENDEES TO YOUR BOOTH? CHECK OUT THESE BOOTH UPGRADE IDEAS
O'Keefe FX2H2 10' x 20' FX21 10' x 10' 10' x 10'
Code QtyItem Discount Regular Code QtyItem Discount Regular Code Qty Discount Regular 66557 FX21 10' x 10' $2,673.45 $3,475.50 66567 FX2H2 10' x 20' $5,168.75 $6,719.40 66605 $3,785.25 $4,920.85
Code Qty.Item Discount Regular Amount Choose drape color (place color code next to order): 50020 Side Chair $103.25 $134.25 Red (01) White (03) Blue (05) Burgundy (07) 50021 Arm Chair $140.75 $183.00 Green (02) Gold (04) Black (06) Grey (10) Teal (13) 50024 Stool w/back $171.50 $222.95 Skirted tables are skirted on 3 sides, you must order 4th side skirt for all sides 50175 Bag Rack $279.30 $363.10 to be draped on 6' and 8' tables 50092 Coat Rack $99.10 $128.85 CodeQty.Color Size Discount Regular Total 50093 Garment Rack $279.30 $363.10 50042 4'L X 30"H X 24" W $158.90 $206.55 Code Qty.Item Discount Regular Amount 50046 6'L X 30"H X 24'W $195.30 $253.90 66282LC1 $996.80 $1,295.85 50050 8'L X 30"H X 24"W $247.60 $321.90 Please Choose 50043 4'L X 42"H X 24"W $193.15 $251.10 Color: Black(06) White(03) Silver (15) 66283 LC2 $251.65 $327.15 50047 6'L x 42"H x 24"W $247.40 $321.60 Code Qty.Item Discount Regular Amount 50051 8'L x 42"H X 24" W $290.90 $378.15 50236 2'x8' w/legs $251.70 $327.20 50052 4th Side 30" $96.60 $125.60 50242 7-Ball Waterfall $17.30 $22.50 50171 4th Side 42" $96.60 $125.60 Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total: $ All orders cancelled by the exhibitor within 30 days of first day of exhibitor move in day may be subject to 9.500% Tax*: $ cancellation fees up to 100% of the total order, based upon the status of move-in, work performed and/or Amount Due: $ Shepard set-up costs or expenses. * All tax rates are subject to change. Company Name: Booth #
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone 404-720-8652 fax 404-720-8757 July 4 - 8, 2018 mail 1531 Carroll Drive, NW Atlanta, GA 30318 Order Deadline Tuesday, June 5, 2018 Order with full payment and graphic files must be received by Order Deadline Date above. Orders received after this date may not be available. Island Booth Rentals Island Turnkey Rental Designs Make Exhibiting Easier!
Want more inspiration? Check out our gallery @ http://www.shepardes.com/shep-gallery.html
The Monroe The Washington Don't See what you are looking for or need a tweak to a design? Let one of our incredible designers create a space just for you! Contact an ESS Representative to get started!
CodeQty Item Discount Regular 66494 The Monroe $10,320.85 $13,417.10 The Tyler The Garfield 66368 The Washington $14,811.65 $19,255.15 66495 The Tyler $11,022.15 $14,328.80 66496 The Garfield $10,793.60 $14,031.70
Monitors also available! Contact us for details!
Carpet and Electricity not included. Please order as needed. All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print- ready graphics. If graphics submitted are not print-ready, additional fees may apply. Monitor and lighting options available. Please contact the Exhibit Solutions Department with any questions at 404-720-8652.
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Island Rentals: $ All orders cancelled by the exhibitor within 30 days of first day of exhibitor move in day may be subject to cancellation 9.500% Tax*: $ fees up to 100% of the total order, based upon the status of move-in, work performed and/or Shepard set-up costs or Amount Due: $ expenses. * All tax rates are subject to change.
Company Name: Booth #
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone 404-720-8652 fax 404-720-8757 July 4 - 8, 2018 mail 1531 Carroll Drive, NW Atlanta, GA 30318 Order Deadline Tuesday, June 5, 2018 Order with full payment and graphic files must be received by Order Deadline Date above. Orders received after this date may not be available. Artisan Island Artisan Rentals Exhibit 20x20 Picasso 20x20 Rembrandt
CodeQty Item Discount Regular Code Qty Item Discount Regular 66610 Picasso 20x20 $15,213.10 $19,777.05 66611 Rembrandt 20x20 $21,269.50 $27,650.35
Kiosks Don't See what you are looking for or need a tweak to a design? Let one of our incredible designers create a space just for you! Contact an ESS Representative to get started!
CodeQty Item Discount Regular 66606 Monet Kiosk $1,730.40 $2,249.50 66603 Dali Kiosk $2,876.80 $3,739.85 Monitors are not included in the rental price. Contact us for pricing!
Carpet is not included, to order please refer to the Carpet Order form. All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Monitor and lighting options available. Please contact the Exhibit Solutions Department with any questions at 404-720-8652. Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Artisan Island: $ All orders cancelled by the exhibitor within 30 days of first day of exhibitor move in day may be subject to cancellation 9.500% Tax*: $ fees up to 100% of the total order, based upon the status of move-in, work performed and/or Shepard set-up costs or Amount Due: $ expenses. * All tax rates are subject to change.
Company Name: Booth #
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Order Deadline Tuesday, June 5, 2018 Order with full payment and graphic files must be received by Order Deadline Date above. Orders received after this date may not be available. Inline Booth Rentals Inline Turnkey Rental Designs Make Exhibiting Easier! Don't See what you are looking for or need a tweak to a design? Let one of our incredible designers create a space just for you! Contact an ESS Representative to get started! The Eddie The Jonathon The Pierce The Madison
CodeQty Item Discount Regular CodeQty Item Discount Regular 66470 The Eddie- 10' x 10' $4,054.35 $5,270.65 66477 The Pierce - 10' x 10' $3,508.35 $4,560.85 66471 The Eddie- 10' x 20' $6,602.20 $8,582.85 66478 The Pierce - 10' x 20' $6,661.40 $8,659.80 66474 The Jonathon - 10' x 10' $2,828.40 $3,676.90 66484 The Madison - 10' x 10' $4,254.45 $5,530.80 66475 The Jonathon - 10' x 20' $4,950.90 $6,436.15 66485 The Madison - 10' x 20' $5,042.30 $6,555.00
The Grant The Harrison The Hamilton The Lucy
CodeQty Item Discount Regular CodeQty Item Discount Regular 66486 The Grant- 10' x 10' $4,490.80 $5,838.05 66467 The Hamilton- 10' x 10' $2,876.80 $3,739.85 66487 The Grant- 10' x 20' $6,224.05 $8,091.25 66468 The Hamilton- 10' x 20' $5,039.80 $6,551.75 66492 The Harrison - 10' x 10' $4,128.40 $5,366.90 66473 The Lucy - 10' x 10' $2,599.95 $3,379.95 66493 The Harrison - 10' x 20' $6,066.50 $7,886.45
Carpet and Electricity not included. Please order as needed. All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print- ready graphics. If graphics submitted are not print-ready, additional fees may apply. Monitor and lighting options available. Please contact the Exhibit Solutions Department with any questions at 404-720-8652.
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Inline Rentals: $ All orders cancelled by the exhibitor within 30 days of first day of exhibitor move in day may be subject to cancellation 9.500% Tax*: $ fees up to 100% of the total order, based upon the status of move-in, work performed and/or Shepard set-up costs or Amount Due: $ expenses. * All tax rates are subject to change.
Company Name: Booth #
Contact Name Contact Email Address Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone 404-720-8652 fax 404-720-8757 July 4 - 8, 2018 mail 1531 Carroll Drive, NW Atlanta, GA 30318 Order Deadline Tuesday, June 5, 2018 Order with full payment and graphic files must be received by Order Deadline Date above. Orders received after this date may not be available. Artisan Exhibit Artisan Rentals 10x10 Artisan Rentals
Van Gogh Kahlo Warhol O'Keefe Code Qty Item Discount Regular 66601 Van Gogh 10' x 10' $2,876.80 $3,739.85 Don't see what you are looking for or need a tweak to a design? Let one of our incredible 66602 Kahlo 10' x 10' $3,488.95 $4,535.65 designers create a space just for you! 66604 Warhol 10' x 10' $4,470.20 $5,811.25 Contact an ESS Representative to get O'Keefe 10' x 10' $3,785.25 $4,920.85 66605 started! [email protected] 10x20 Artisan Rentals
DaVinci Pollock Banksy Code Qty Item Discount Regular 66607 DaVinci 10x20 Rental $6,995.15 $9,093.70 66608 Pollock 10x20 Rental $6,705.30 $8,716.90 66609 Banksy 10x20 Rental $7,390.25 $9,607.35
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Monitor and lighting options available. Please contact the Exhibit Solutions Department with any questions at 404-720-8652. Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Artisan: $ All orders cancelled by the exhibitor within 30 days of first day of exhibitor move in day may be subject to cancellation 9.500% Tax*: $ fees up to 100% of the total order, based upon the status of move-in, work performed and/or Shepard set-up costs or Amount Due: $ expenses. * All tax rates are subject to change.
Company Name: Booth #
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Order Deadline Tuesday, June 5, 2018 Order with full payment and graphic files must be received by Order Deadline Date above. Orders received after this date may not be available. Fabex Booth Rentals 10x10 Fabric Booth Rental Display
Code Qty Item Discount Regular Code Qty Item Discount Regular 66557 FX21 10' x 10' $2,673.45 $3,475.50 66561 FX2H1 10' x 10' $3,271.30 $4,252.70 66558 FX2M1 10' w/Monitor$4,836.45 $6,287.40 66562 FX2M1H 10' w/Monitor $5,434.30 $7,064.60 Side panel colors are either white or black Side panel colors are either white or black Backwall graphic size 3042mm x 2432mm Backwall graphic size 3042mm x 2432mm Counter graphic size 1070mm x 1020mm Counter graphic size 1070mm x 1020mm Header graphic size 2440mm x 380mm
10x20 Fabric Booth Rental Display CodeQty Item Discount Regular 66559 FX22 10' x 20' $4,634.00 $6,024.20 66560 FX2M2 10' x 20' w/Monitor $6,797.00 $8,836.10 66567 FX2H2 10' x 20' $5,168.75 $6,719.40 66563 FX2M2H 20' w/Monitor $7,331.75 $9,531.30 Side panel colors are white or black Backwall graphic size 6012mm x 2432mm Counter graphic size 1070mm x 1020mm Header graphic size 2440mm x 380mm
**Please Note** Carpet is not included, to order please refer to the Carpet Order form. All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Monitor and lighting options available. Please contact the Exhibit Solutions Department with any customizations at 404-720-8652.
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Fabex Rental: $ All orders cancelled by the exhibitor within 30 days of first day of exhibitor move in day may be subject to 9.500% Tax*: $ cancellation fees up to 100% of the total order, based upon the status of move-in, work performed and/or Shepard Amount Due: $ set-up costs or expenses. * All tax rates are subject to change.
Company Name: Booth #
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Order Deadline Tuesday, June 5, 2018 Order with full payment and graphic files must be received by Order Deadline Date above. Orders received after this date may not be available. Fabex Backlit Fabex Backlit Booth Rentals Freestanding 8' high Backlit Backwalls with Full Color Graphics FX 11- 8'h x 10' Step 1: Choose Your Booth Size Step 2: Send Us Your Full Color Graphics
Code Qty Item Discount Regular Graphic Sizes 66564 FX11 10' x 10' Backlit $2,695.75 $3,504.50 3042mm x 2436mm 66565 FX12 10' x 20' Backlit$4,166.10 $5,415.95 6088mm x 2436mm 66566 FX13 10' x 30' Backlit$5,636.55 $7,327.50 8992mm x 2436mm FX 12- 8'h x 20' Carpet/Flooring, Furnishings, and Accessories not included.
Don't forget to order Power for your backlighting!
FX 13- 8' h x 30'
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Monitor and lighting options available. Please contact the Exhibit Solutions Department with any questions at 404-720-8652.
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Fabex Backlit: $ All orders cancelled by the exhibitor within 30 days of first day of exhibitor move in day may be subject to cancellation 9.500% Tax*: $ fees up to 100% of the total order, based upon the status of move-in, work performed and/or Shepard set-up costs or Amount Due: $ expenses. * All tax rates are subject to change.
Company Name: BOOTH #
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Order Deadline Tuesday, June 5, 2018 Order with full payment and graphic files must be received by Order Deadline Date above. Orders received after this date may not be available. Custom Exhibit Counters Choose Your Counter & Customize to Fit Your Exhibit! Color choices for all products Metal Colors Black (06) Silver (15) White (03) Panel Colors Black (06) White (03 Locking Cabinets LC1 1Meter Wide LC2 1.5 Meters Wide LC3
CodeQty Item Product Size Discount Regular Metal Color Panel Color 66282 LC1 3' 6" L x 3' 6" H x 1' 9" D $996.80 $1,295.85 66283 LC2 5' L x 3' 6" H x 1' 9" D $1,209.60 $1,572.50 66284 LC3 3' 9" L x 3' 6" H x 2' 3" D $735.30 $955.90 Silver Only
Reception Counters RC2 RC3
Code Qty Item Product Size Discount Regular Metal Color Panel Color 66275 RC2 ' 9"L x 2' 3"D x 3' 3"H x 2' 3 $1,025.10 $1,332.65 66276 RC3 5' 3"L x 3' 6"H x 3' 3"D $2,223.55 $2,890.60 Graphic size: 1075mm x 885mm Computer Stands-Silver Metal Only (graphic included!) CS1 CS2 Don't See what you are looking for or need a tweak to a design? Let one of our incredible designers create something just for you!
Code Qty ItemProduct Size Discount Regular Panel Color Graphic Size 66285 CS1 3' L x 6' 3" H x 1' 9" D $1,293.10 $1,681.05 250mm x 700mm 66286 CS2 2' 3" L x 6' 3" H x 1' 6" D $753.70 $979.80 380mm x 580mm Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Counter Rentals: $ All orders cancelled by the exhibitor within 30 days of first day of exhibitor move in day may be subject to cancellation 9.500% Tax*: $ fees up to 100% of the total order, based upon the status of move-in, work performed and/or Shepard set-up costs or Amount Due: $ expenses. * All tax rates are subject to change.
Company Name: Booth #
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 ng
fax (909) 218-8986 t July 4 - 8, 2018
mail 2315 E Locust Court Chargi
Ontario, CA 91761 roduc Order Deadline Tuesday, June 5, 2018 Order with full payment and graphic files must be received by Order Deadline Date above. Orders received after this date may not be available.
Choose Your Unit & Customize to Fit Your Products! P Custom and Display Stations Color choices for showcase and displays Metal Colors Black (06) Silver (15) White (03) Panel Colors Black (06) White (03) Product Displays Gondolas GL Display Units GL1 GL2
CodeQty Item Product Size Discount Regular Metal Color Panel Color Graphic Size
66277 Gondola 3' 6" L x 1' 9" D x 5' H x 1' 9" D $698.45 $908.00 NA 66278 GL1 5' 4" L x 8' H x 1' 3" D $690.50 $897.65 Silver Only NA 674mm x 1682mm 66279 GL2 4' 3" L x 7' H x 1' 3" D $1,190.20 $1,547.25 Silver Only NA 674mm x 1682mm Showcases Quarterview Square
CodeQty Item Product Size Discount Regular Metal Color Panel Color
66270 Qtrview ' 6" L X 1' 9" D x 3' 3" H X 1' 9" $1,344.85 $1,748.30 66272 Square 9" L x 1'' 9" D x 7' H x 1'' 9" $1,451.45 $1,886.90 Charging Units SCS3 PCS
CodeQty Item Product Size Discount Regular Panel Color Graphic Size 66166 SCS3 20" L x 2' H x 20" D $490.00 $637.00 NA 66430 PCS 3' L x 6' 3" H x 1' 9" D $2,284.80 $2,970.25 Black Only 250mm x 700mm Signature indicates you read and accept the Payment Policy and Terms & Conditions. Custom Product Display Rentals: $ All orders cancelled by the exhibitor within 30 days of first day of exhibitor move in day may be subject to cancellation 9.500% Tax*: $ fees up to 100% of the total order, based upon the status of move-in, work performed and/or Shepard set-up costs or expenses. * All tax rates are subject to change. Amount Due: $ Company Name: Booth #
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 7, 2018 Return this form when a third party (any party other than exhibiting company) should be billed for services.
Step 1: Provide the Exhibiting Company Contact Information and Signature Payment Party Third Authorization
Exhibiting Company Name Booth #
Exhibiting Company Address City State Zip
Phone Fax Contact Email Address Please Sign Exhibiting Company Authorized Signature
Exhibiting Company Authorized Name - Please Print Step 2: Check Services Below to Invoice to the Third Party All Services
Booth Cleaning Carpet Exhibit Display Rentals Installation/Dismantling Labor Logistics/Transportation Material Handling Rental FurnitureOverhead Rigging/Labor Other (please specify): Step 3: Provide Third Party Contact Information
3rd Party Name 3rd Contact Name
3rd Party Address City State Zip
Phone Fax Contact Email Address Step 4: Complete Third Party Credit Card Charge Authorization with Signature CREDIT CARD INFORMATION (Required for all forms of payment)
Credit Card #:
Expiration Date: Month Year Security Code Billing Address:
City, ST, Zip: Name on (Please Card: Print) Please Sign Card Holder Signature Both parties MUST sign this form indicating acceptance; otherwise, request will be denied. When a third party is handling your display and/or paying for any services on your behalf, we will agree to this third party arrangement if the following payment is agreed upon and all signatures are properly completed. By signing this form, both parties agree and understand that the exhibiting firm is responsible for all charges. In the event that the named third party does not make payment by show close, Shepard will be paid by the exhibiting firm on demand at show site. The show site invoice may or may not include any outbound services, such as additional material handling, rigging, and/or shipping charges.
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 5 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761
Discount Deadline Thursday, June 14, 2018 Grids Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing.
Save Time and Money! Use this grid when placing Hanging Sign, Electrical, or other Utility Orders. Make as many copies as you need!
Company Name: Booth #
Contact Name Contact Email Address
Enter in the booth numbers above, below, and on each side of your booth to ensure proper placement! If you are using this grid for a hanging sign, include the total height from the floor to the top of the sign. Above Booth # # Right Booth # Right Left Booth
Below Booth #
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (888) 568-8858 fax (404) 596-5620 July 5 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Step 1: Complete Exhibiting company information:
Exhibiting Company Name Booth # Logistics Shepard Services
Contact Name Phone # State Zip
Email Address Step 2: Tell us the Location of items for pick up:
Company
Street Address City State Zip Is there a loading dock? Do we need a lift gate on our truck? Is your building in a residential area? Do we need to go inside your office to pick up your items? Any thing else we should know about your building Step 3: Tell us When we are picking it up: Date Hours of Operation Step 4: Tell us Where this is going: Advance Warehouse Direct to showsite Tuesday, July 03, 2018 Step 5: Tell us What we are shipping: QtyLWH Weight Qty LWH Weight Crates Carpet (color) Cartons (cardboard) Monitors Cases/trucks Other Skids/pallets Total
Step 6: Tell us what Type of Service do you need (how fast do you need it?) Service level may be changed to meet delivery date. Standard Ground 2nd day Air Next Day Air Other (Truckload, Specialized) Order must be received within 24 hours of requested pick up date Step 7: After the event is over, are we going to Ship Back to you? YES! No, I will arrange another carrier
Company Booth #
Street Address City State Zip
A credit card must be on file to order Shipping Services. Please complete the Payment Authorization form. Shipping services do not include material handling charges at show site. Material handling fees will be charged to the credit card on file. ShepardLogistics CompleteTransportationServices
AdvantagesofShepardLogistics
Ͳ 10%materialhandlingdiscountforroundtripSLScustomershipments Ͳ Volumediscountingforlargershipments Ͳ GuaranteedpricequotesonlinewithonlinebookingandscheduledpickͲup Ͳ Preferredandconfirmedtargettimesinbound Ͳ PreͲprintedbillsandshippinglabelscorrectlyformattedinboundoroutbound Ͳ Free30ͲdaypreͲeventstoragecharges Ͳ Shipdirecttoshowsiteandavoidwarehousechargeswhenfacilitypermits Ͳ Automatedtrackinganddeliverystatusreportsviaemail Ͳ Nodriverwaitingtimechargesinboundoroutbound Ͳ Noadditionaltradeshowfees Ͳ PriorityEmptyReturnLabelstoallinboundLogisticsCustomers Ͳ GuaranteedpickͲupoutboundfromshow,withimmediateloadingfollowingemptyreturn Ͳ GuaranteedonͲtimedeliverytodestinationcity,facility,orwarehouseoritisfree
BenefitsofShepardLogistics Ͳ Security;immediatePROOFoutboundloadingreducesriskofpilferageormisloading Ͳ Convenience;lesspaperworkandlesstracking Ͳ Efficiency;schedulingtravel,laborreliably,andpossiblyavoidingweekendovertimechargesinbound Ͳ CostSaving;discountingofmaterialhandlingcharge
TotakefulladvantageoftheShepardAdvantage,contact 888.568.8858 [email protected] SHIPPING VERSUS MATERIAL HANDLING
WHAT IS SHIPPING? 6KLSSLQJLVWKHSURFHVVRIDFDUULHUSLFNLQJXS\RXULWHPVIURP\RXURႈFHRUSODFHRIRULJLQDQGWUDQVSRUWLQJLW WRWKHGRFNRIHLWKHUWKHDGYDQFHZDUHKRXVHRUIDFLOLW\GRFNRI\RXUHYHQW,WLVVHSDUDWHIURP0DWHULDO+DQGOLQJ ([KLELWRUVPD\XVHDQ\FDUULHUWKH\ZDQWLQFOXGLQJ6KHSDUG/RJLVWLFV
WHAT IS MATERIAL HANDLING? 0DWHULDO+DQGOLQJLVWKHSURFHVVRIUHFHLYLQJ\RXUVKLSPHQWIURP\RXUFDUULHUDQGPDQDJLQJLWWKURXJKWKH HYHQWF\FOH,WLVDVWDQGDUGWUDGHVKRZSURFHVVDQGLWLVDFKDUJHDEOHIHHW\SLFDOO\EDVHGRQWKHZHLJKWRI \RXUVKLSPHQW'RQ¶WIRUJHWWRDGG0DWHULDO+DQGOLQJWR\RXUEXGJHW
Material Handling Process: ONE EASY WAY 8QORDGLQJWKHWUDGHVKRZIUHLJKWIURP\RXUFDUULHURQFHLW TO KEEP YOUR DUULYHVDWWKHUHFHLYLQJGRFN CHARGES LOWER? 7UDQVSRUWLQJ\RXUVKLSPHQWWR\RXUERRWKVSDFH 5HPRYLQJHPSW\VKLSSLQJFRQWDLQHUV ER[HVFUDWHVDQG Consolidate, Consolidate, Consolidate! SDOOHWV IURP\RXUERRWK 7HPSRUDULO\VWRULQJ\RXUHPSW\VKLSSLQJFRQWDLQHUVGXULQJ Skid items as much as possible so that they are sure to arrive together. Each WKHVKRZ shipment that arrives at a separate time is • Returning empty shipping containers to your booth once the assessed the minimum charge. Whether you ship to the advance warehouse or HYHQWLVRYHU show site it is in your best interest to 7UDQVIHUULQJWKHIUHLJKWEDFNWRWKHORDGLQJGRFN consolidate as much as possible. /RDGLQJWKHLWHPVLQWR\RXUFDUULHU¶VGHOLYHU\YHKLFOHIRU UHWXUQVKLSSLQJ Print at least one label for each box. Include the exhibiting company name and booth number. If you are creating your own labels, make sure the same information below is on your labels.
Labels Shipping
ADVANCE WAREHOUSE ADVANCE WAREHOUSE
TO: TO: (Exhibiting Company Name) (Exhibiting Company Name) R Booth #: R Booth #: U c/o Shepard Exposition Services U c/o Shepard Exposition Services 2315 E Locust Court 2315 E Locust Court S Ontario, CA 91761 S Ontario, CA 91761 Delivery Hours: M-F, 8-4:30 PM Delivery Hours: M-F, 8-4:30 PM For: For: H Anime ExpoH Anime Expo Advance Shipping Labels First day freight can arrive w/o a surcharge: First day freight can arrive w/o a surcharge: June 7, 2018 June 7, 2018 Last day freight can arrive w/o a surcharge: Last day freight can arrive w/o a surcharge: June 26, 2018 June 26, 2018
DIRECT TO SHOW DIRECT TO SHOW
TO: TO: (Exhibiting Company Name) (Exhibiting Company Name) R Booth #: R Booth #:
U c/o Shepard Exposition ServicesU c/o Shepard Exposition Services
Los Angeles Convention Center Los Angeles Convention Center S 1201 S Figueroa StS 1201 S Figueroa St Los Angeles, CA 90015 Los Angeles, CA 90015
For: For: Direct Shipping Labels H Anime ExpoH Anime Expo
MUST NOT BE DELIVERED PRIOR TO: MUST NOT BE DELIVERED PRIOR TO: July 3, 2018 July 3, 2018 @@8:00 AM 8:00 AM
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 5 - 8, 2018 mail 2315 E Locust Court All outbound shipments require Shepard Outbound Material Handling Authorization form Ontario, CA 91761 and shipping labels. Shepard offers complimentary pre-printing of these items. To take advantage of this service, please complete this request and submit to Shepard. Your pre- printed MHA and labels will be delivered to your booth prior to the close of the show. $$ Saving Tip! Use Shepard Logistics for inbound *Note: All third parties must pick up MHA/labels at the Shepard Service Desk. and outbound and receive a discount on your Material Handling fees! Outbound Material Handling Authorization & Shipping Labels
Step 1: Complete Exhibiting Company Information:
Exhibiting Company Name Booth #
Contact Name Phone #
Email Address
Step 2: Tell us Where your items are going:
Company
Street Address City State Zip Step 3 How many Pieces are in your shipment?
# of Crate # of Skids # of Cases # of Cartons Approx Total Weight
Step 4: How many Labels do you need?
Step 5: Who is picking up your shipment?
OFFICIAL SHOW CARRIER: SHEPARD LOGISTICS OTHER If selecting a carrier other than Shepard Logistics, you must schedule the pickup. This includes Fed Ex, UPS, etc. If using FedEx or UPS you must have and apply their shipping labels.
Step 6: What type of Service do you need? (how Ground 2nd Day Overnight fast does it need to get there?)
Step 7: If your carrier doesn't show up, what do we do Reroute via the show carrier (Shepard Logistics) with your items? Return to warehouse ($400.00 minimum charge)
In order to process your order, we require payment on file. Please complete the Payment Authorization Form and return to Shepard Exposition Services. If you have already placed an order with Shepard, we will automatically use the credit card on file for your company. Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 5 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Ship Roundtrip with Shepard Logistics and receive a 10% discount on Material Handling* Discount does not apply to shipments considered small package, local deliveries, "Light Weight" shipments, or shipments over 10,000 lbs. Roundtrip SLS shipping is required to qualify for discount. (35572) Important! All Material Handling What is Material Handling? fees will be Material Handling is the unloading and delivery of exhibit freight to the exhibitor's booth on the show automatically billed to Rates Handling Material floor, the storage of empty containers, the return to booth for packing, and the loading back onto the the credit card on file! exhibitor's outbound carrier. This is an automatic service and is billed based on weight. This service, whether used completely or in are part, are billed as a package.
How to Calculate Material Handling Services: The following services whether used completely or in part are offered as a package. When estimating weight, round up to the next 100 lbs. For example: 285 lbs. = 300 lbs./100 lbs. = 3 X RATE = $ Amount or minimum charge, whichever is greater.
Standard Material Handling Rates: All rates are per 100 pounds with a 200 pound minimum charge. Certified weight tickets are required on all shipments. Blended Rates: The rates stated are blended to include overtime based on the schedule at publication. Changes in schedule may result in additional fees. Advance Warehouse Shipments Advance Warehouse Tips Special Weight Crated Total Shipments can arrive to the Advance warehouse up to 30 days prior to move in. Handling Single pieces over 5000 pounds or uncrated machines cannot be accepted at warehouse. $238.00 $309.50 Advance freight is typically delivered to your booth before direct shipments. 35010 35036 Direct to Showsite Shipments Direct to Show Site Tips Special Weight Crated Uncrated Total Freight must arrive only during published move in dates and times. Handling Great for last minute shipments. Included in Booth Package Large pieces of machinery can be accepted. 35030 35043 35038 Light Weight (Shipments 40 pounds or less) Light Weight Shipment Tips Total Total Consolidate! Shipments that weigh 40 pounds or less total will receive this special pricing. Shipment If you have multiple lightweight shipments, bundle them together so that you are charged $119.00 for (1) one 40 pound shipment as opposed to multiple charges for shipments that arrive separately and at different days or times. All shipments must have certified weight noted on 35400 the packge or bill of lading.
Overtime - 30% for each overtime application based on ST rate Double Time - 50% fee for each double time application based on ST
Early/Late Shipments to Warehouse: A surcharge will apply to shipments not arriving within the published dates (refer to Show Information page for dates) for advance warehouse or arriving on show site Reweigh of Shipments: An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket, or an incorrect or an understated weight on delivery document. Disposal Fee: A disposal fee & minimum 1 hour labor will be charged for all booth materials (booth displays, flooring, etc.) left unclaimed after show move-out.
We understand that your calculation is only an estimate. Invoicing will be calculated from actual certified weight ticket or reweigh ticket on inbound material handling receiving report. Adjustments will be made accordingly. Any adjustments to charges must be made at show site. I acknowledge that all Material Handling charges are billable and will be charged to the credit card on file.
Company Booth #
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 5 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018 Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing. Forklift Rental Forklift Labor Hours ST - Straight time: Monday-Friday, 8:00 AM - 4:30 PM OT - Overtime: Monday-Friday, 4:30 PM - 8:30 PM DT - Double-time: All day Saturday & Sunday, all other hours and holidays
GROUND RIGGING FORKLIFT RENTAL Step 1: Tell us what we are moving: # of pieces to be spotted Heaviest piece to be spotted Step 2: When are we moving it? Install Date/Time: Dismantle Date/Time: (times are not guaranteed) Step 3: Describe the work to be performed: Step 4: Choose your lift size: Forklift Rental - Up To 5,000 # Capacity Forklift Rental - Up To 20,000 # Capacity Code Qty. Item DiscountRegular Amount Code Qty. Item Discount Regular Amount 35028 ST Hourly Rental $418.25 $543.75 35035 ST Hourly Rental $1,254.75 $1,631.25 35039 OT Hourly Rental $536.40 $697.25 35066 OT Hourly Rental $1,609.15 $2,092.00 35067 DT Hourly Rental $654.50 $850.75 35070 DT Hourly Rental $1,963.50 $2,552.50
Forklift Rental - Up To 10,000 # Capacity Cranes, Scissor Lifts, and Code Qty. Item Discount Regular Amount 4 Stage Forklifts are available 35029 ST Hourly Rental $836.50 $1,087.50 upon request. 35049 OT Hourly Rental $1,072.75 $1,394.50 Contact Us for Pricing! 35069 DT Hourly Rental $1,309.00 $1,701.75 Rate structure includes forklift and (1) operator only. Minimum crews are based on scope of work and area jurisdiction. Additional labor and groundmen will be billed at the hourly rate. The minimum charge for labor and equipment is one (1) hour. Labor and equipment thereafter is charged in half (1/2) hour increments. Orders cancelled without 24-hour notices will be charged a one (1) hour cancellation fee.
Rigging Labor Rates (per man hour) Riggers and Material Handlers (per man hour) Code Qty. Item Discount Regular AmountCode Qty. Item Discount Regular Amount 35085 ST Hourly Rental $168.75 $219.40 35087 ST Hourly Rental $135.00 $175.50 35086 OT Hourly Rental $253.13 $329.05 35100 OT Hourly Rental $202.50 $263.25 35099 DT Hourly Rental $337.50 $438.75 35101 DT Hourly Rental $270.00 $351.00 The minimum charge for labor and equipment is one (1) hour. Labor and equipment thereafter is charged in half (1/2) hour increments. Orders cancelled without 24-hour written notice will be charged a one (1) hour cancellation fee.
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Forklift: No refunds or exchanges once item has been delivered to your booth. NA Tax*: Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in. Amount Due:
Company Name: Booth #
Contact Name Contact Email Address Please Sign Card Holder Signature freight throughthecarrierofourchoice orreturntothelocalwarehouse(whicheverisindicatedonyourMHA). topickupyourshipment,Shepardwilleitherreroute If youareNOTusingthedesignatedshippingcarrier,mustcallyourcarrier withpick-upinformation.Ifyourcarrierfails complete yourbilloflading,pleaseaskaShepardcustomerservicerepresentative locatedatthecustomerservicedesk. tocustomerservice.Ifyouhavequestionsonhow Upon completionofpackingandlabelingyourmaterials,completethebill ofladingwithallrequiredinformation,andreturn can requestoneatthecustomerservicedesk. ifallserviceshavebeenpaidinfull,oryou You mustcompleteaShepardMaterialHandlingAgreement(MHA)foralloutbound shipments.AMHAwillbedistributedatshowsite purchasedtoprotectyourvaluableexhibitmaterial If applicable,includedinyourmanualisinformationandanapplicationforliability insuranceandboothcoveragecanalsobe close ofthesho Please makesureyourmaterialsarecoveredfromthemomenttheyleave companylocationtothetimetheyreturnafter forexactminimumsrequired. Accidents happen,therefore,mostshoworganizersandfacilitiesrequireliability insurance.Pleaserefertoyourboothcontract All shipmentsmustbeprepaid,nocollectondeliverywillaccepted. times. Crates weighingover5,000lbs.orloose/uncratedshipmentsmustbeshipped directtoshowsitearriveduringexhibitormove-in All shipmentsmusthaveabillofladingordeliveryslipindicatingnumber pieces andweight.Certifiedweightticketsrequired. shipment mustgotoadvancewarehouse. beguaranteedtoarriveduringexhibitormove-in, Shipments mustarriveduringpublishedexhibitormove-intimesonly.Donotshipdirecttoshowsiteinadvance.Ifdeliverycannot thismanual). All shipmentsthatareaddresseddirectlytotheexhibitfacility(pleaserefer"DirectShow"shippinglabelsincludedin All shipmentsmustbeprepaid,nocollectondeliverywillaccepted All shipmentsmusthaveabillofladingordeliveryslipindicatingnumberpiecesandweight.Certifiedweightticketsrequired to warehouse.Youmustshipthoseitemsdirectshowsite. loose/uncratedshipmentsand/ormachinery Crates, cartons,skids,fibercases,andcarpetscanbeacceptedatthewarehouse,butDONOTshipcratesweighingover5,000lbs., includedwiththismanualfordeadlinedate Shipments mustarrivebyadvancewarehousedeadlinedatetoavoidalatesurcharge.(Pleasereferthe"ShowInformation"page The warehousewillreceiveshipmentsMonday-Friday,8:00am-4:00pm,excludingholiday Shepard willbeginacceptingyourshipments30dayspriortofirstshowopenday(datemayvarydependingonschedule) inthismanual) All shipmentsthatareaddressedtotheadvancewarehouseaddress(pleaserefer"AdvanceWarehouse"shippinglabelsincluded andoperator. a truckorfromtheground,othercircumstancesrequiringrehandlingofmaterials.Cannotbecompletedsolelywithoneforklift containers, orriggingpiecesforloading orunloadingon Shipments deliveredthatrequireextralaborforstackingorunstackingcontainersonatruck,tarpinguntarpingfreight Materials deliveredthatareloose,pad-wrappedorunskiddedwithoutproperliftingbarsand/orhooks. Materials deliveredthatareskiddedorinacontainercaneasilybeunloaded/reloadedwithnospecialhandlingrequired. forthisrate. includedinthemanualforallapplicablefee Additional chargesmayapply.PleasereviewtheMaterialHandlingAuthorizationandServicesforms carrier. (empties) ifrequired,returningofyouremptiesatthecloseshow,andthenreloadingfreightbackontoshipping ittoyourbooth,storingemptycontainers Material handlingistheprocessofunloadingyourfreightfromshippingcarrier,eitheratwarehouseorshowsite,delivering All shipments, regardless of carrier, weighing 41 lbs and up will be billed using the standard material handling rates listed in thekitandbilledata200lbminimumasusual All shipments,regardlessofcarrier,weighing41lbsandupwillbebilledusingthestandardmaterialhandlingrateslistedin ordayswillbebilledseparately. certified weightticketsmaybesubjecttospecialhandlingorreweighfees.Packagesthatarriveseparatelyatdifferenttimes weightnotedupondelivery.Shipementswithout All shipmentsregardlessofcarrierthatweigh40poundsorless.Shipmentsneedtohavecertifiedweightticketsotherverifiable lbs. =3XRATE$Amountorminimumcharge,whicheverisgreater. next 100lbs.EXAMPLE:285=300lbs./100 Material handlingserviceswhetherusedcompletelyorinpartareofferedasapackage.Whenrecordingweight,rounduptothe are 2differentitemsandbilleddifferently. material handling?"forthefulldefinition.)These after thecloseofshow.Materialhandlingbeginsattimeyourshipmentarrivestodocks(pleaserefer"Whatis returning yourshipmentbacktolocation Shipping istheprocessofcarryingyourshipmentfromlocation,pick-upareatoit'sdestinationandalso What are Outbound Shipping What isandwh What are What areC How doIcalculatemyLightWeightshipment? What areLightWeightshipments? Will therebeanyadditionalcharges? How doIcalculatematerialhandlingcharges? What determineshowmuchI'mcharged? What doesCWTmean? Do Ineedtoorderaforkliftunloadorreloadmyfreight? What isthedifferencebetweenmaterialhandlingandshipping? What isthedefinitionof"freight"? What ismaterialhandling(alsoreferredtoasdrayage)? What is What are S Advance p Direct Uncrated ecial Handlin Please be advised that your whole shipment may not arrive to its destination at one time. Therefore you may be charged per each delivery. Please beadvisedthatyourwholeshipmentmaynotarrivetoitsdestinationatonetime.Thereforeyouchargedpereach rated y wouldIneedliabilit S materials? hipments S materials? hipments g ? ? CWT isanacronymforCenturyWeight.Yourcratedshipmentbilledper100lbs. ? y insurance? Any exhibitmaterialsshippedordeliveredtotheadvancewarehouseshowfacilityviashippingcarrier,POV,deliverytruck. Charges arebasedofftheweightfromyourinboundticketincludedwithshipment. Charges forLightWeightshipmentsaretotalshipmentweight,perdelivery.Anyabove40lbswillnotqualif No, pleasedonotorderaforkliftforunloading/reloadingofyourmaterials. . s w s . s y M Material Handling 101
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 5 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018
SPECIAL HANDLING DEFINITIONS Rate as shown on Material Handling Rate Form, approx 30% Info Handling Material Shipments received that are packed in a manner as to require additional handling/labor are deemed special handling. Examples of shipments falling into this category would be constricted space unloading, ground unloading, stacked shipments, designated piece unloading, shipment integrity, mixed shipments, no bill of lading or documentation, carpet/pad only shipments. •Constricted Space - Freight packed in trailer to full capacity. Shipments are not easily accessible because trailer is loaded by cubic space, or top to bottom and side to side. •Stacked Shipments - Shipments with multiple pieces stacked on top of one another throughout the majority of the truck or trailer requiring unstacking during the unloading process. •Mixed Shipments - Mixed shipments are shipments that contain a mixture of uncrated and crated materials, and the uncrated portion is minimal deeming the shipment special handling but not uncrated. But in cases where greater than 50% of the load by volume is uncrated the load will be categorized as uncrated. •Shipment Integrity - Shipments loaded on a carrier in a manner requiring separating or sorting to reestablish the integrity of each shipment. •Carpet/Pad Only - Carpet and/or pad only shipments are time and labor intensive, and require additional manpower and tools (e.g. carpet poles, flatbed carts or scooters, dollies). •No Documentation - Shipments received from small package carriers (including, among others, Fed Ex, UPS, & DHL) that are delivered without documentation or bills of lading that require additional sorting, processing, and tools for delivery. •Designated Piece Unloading - Shipments loaded in such a manner that require the unloading/loading crew to be directed by driver remove items in a particular order, or unloading and reloading items to reach certain pieces behind others remaining on the trailer. DISPOSAL FEE Fee: .75 Per Lb Labor Rate $135.00 Per Hour (OT/DT may apply) A disposal fee & minimum 1 hr labor will be charged for all booth materials (booth displays, flooring, etc.) that are left unclaimed after show move-out. OVERTIME/DOUBLE TIME Surcharge: Overtime: 30% Double Time: 50% Shipments that are moved and/or handled on overtime and/or double time hours will incur a surcharge based on the handling times noted on the receiving/shipping documents. Drivers picking up outbound shipments will be sequenced for loading ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in. WAREHOUSE OVERTIME/DOUBLE TIME Surcharge: Overtime: 30% Double Time: 50% Advanced shipments may be received during straight time hours at the warehouse location, however an overtime/double time surcharge may be applied to an advanced warehouse shipment due to required delivery schedule based on show move-in and move out hours beyond our control. This would also be true if freight was received after hours at the warehouse trapping facility. EARLY/LATE SHIPMENTS TO WAREHOUSE Surcharge: 25% Minimum: $50.00 35003 A surcharge will apply to shipments not arriving within the published dates (refer to Show Information page for dates) for advance warehouse or arriving on show site after show opening. Any shipment arriving to showsite after show open will be charged a surcharge. UNCRATED SHIPMENTS Rate as shown on Material Handling Rate Form An additional charge of 50% (or as stated on Material Handling Authorization page) of the applicable material handling charge at the time of delivery shall be charged for all loose, uncrated, or unprotected shipments received at the show site docks. The charge is a one-time charge that includes both move-in and move-out of the show, and is based on the weight of the shipment handled. OFF-TARGET DELIVERIES Surcharge: 15% Minimum: $50.00 35004 For targeted shows (exhibitors who received/requested a Targeted Date/Time), a surcharge will apply if shipment is not delivered (or carrier has not checked in) during assigned target date/time. PADDED VAN DELIVERIES Surcharge: $8.00/CWT 35041 This applies to van line carriers that transport freight at cubic displacement rates, operate a non-standard dock height equipment, require freight on the truck to be unloaded in a specific order or orientation, or require that freight on the truck be moved to unload the actual delivery. MARSHALING YARD Surcharge: $30 per Shipment 35250 Where Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space is provided by the facility, Shepard may charge a one time fee per shipment processed inbound and/or outbound through the marshaling yard. REWEIGH OF SHIPMENTS Surcharge: $25.00 per forklift load 35282 An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket, or an incorrect or understated weight on a delivery document. EMPTY CRATE STORAGE Surcharge: $25.00 per piece, Minimum $50.00 35105 A charge per crate, carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore not subject to material handling charges. LIGHT WEIGHT SHIPMENTS Shipments weighing 40lbs or less will qualify for the light weight shipment rate. Shipments exceeding 40lbs will be billed standard Material Handling fees at the prevailing show rates. All shipments must have certified weight tickets. Shipments without certified weight will be subject to special handling or reweigh fees. ENVELOPE DELIVERIES Surcharge: $10.50 per envelope 35007 During show hours at the show facility, a charge will apply to receiving and delivering envelope packages to your booth. MOBILE SPOTTING Fee: $200 round trip 35106 All vehicles must be escorted in and out of building by Shepard personnel.
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 5 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018 Mobile/Vehicle Spotting Mobile/Vehicle Displaying a vehicle at the event? (including rolling stock, self-propelled, towed and/or pushed vehicles/machinery.) All vehicles must be escorted on and off the floor by a Shepard representative. Shepard charges a round-trip fee, per vehicle, to place a vehicle on the tradeshow floor.
Step 1: If you have a vehicle, make sure it is shown on the official floorplan by alerting Customer Service or your Event Management.
Step 2: Contact Customer Service to schedule your move in and out. Vehicle placement must be supervised by the Exhibitor. All vehicles must be removed no later than Sunday, July 08, 2018 9:30 PM Any vehicles left after that time are subject to removal by towing or other means. Exhibitors are responsible for all removal charges.
Important Rules and Regulations Battery Cables must be disconnected Gas Cap must either be taped shut or have a lockable gas cap. Must contain less than 1/4 tank of gas. Keys must be given to Shepard Exposition Services to be held onsite. Exhibitor is responsible for checking local Fire Marshal rules and regulations for additional requirements.
Code Qty Item Roundtrip 35106 Motorized Unit/Vehicle Spotting $ 250.00
*Additional fees may apply if mobile spot cannot be driven into place and must be assisted or if scheduled mobile spot time is missed.
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Bar: $ No refunds or exchanges once item has been delivered to your booth. NA Tax*: $ Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in. Amount Due: $
Company Name: Booth#
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 5 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018
On-site Storage On-site Onsite Storage is used when you have product you need to replenish during the event, or if you have items you don't want stored with the empty crates. Do not use this service for "Empty" storage. Step One: Tell us who you are: Exhibiting Company Booth # Name
Onsite Contact Onsite Cell Phone #
For liability reasons, only shipments for which material handling drayage charges have been paid to Shepard will be eligible for Shepard storage services. All packages must be properly packed & labeled. Shepard Exposition Services’ limit of liability will be $5.00 per pound or $500.00 per package or container, whichever is less. No uncrated material will be accepted at the warehouse.
Step Two: Choose the Type of storage to fit your needs Accessible Storage Use this type when you need to pull items out of storage during the show. Materials in Accessible Storage will be accessible during the event, but not necessarily by exhibitors. The charge for Accessible Storage is a daily storage fee plus a per hour labor fee each time materials are moved. ($100.00 Minimum) (35166) Per Day Pallets/Skids $35.00 1/2 a Trailer $80.00 For both storage options, there is Full Trailer $120.00 no charge to return items back to Labor ST $135.00 35087 your booth at the end of the OT $202.50 35100 event. DT $270.00 35101 Secured Storage Use this type only if you do not need your items again until the end of the event. Materials will be placed into secured storage and will be returned to your booth after the close of the show. The materials will be accessible during the show by Shepard personnel only. A minimum one-hour material handling labor charge at show rates will apply each time material is handled to or from storage. ($100.00 Minimum). (35400) Per Day Per Sq Ft 0.80 Labor ST $135.00 35087 OT $202.50 35100 DT $270.00 35101
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Onsite Storage: $ No refunds or exchanges once item has been delivered to your booth. NA Tax*: $ Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in. Amount Due: $ Rental items found and in use in your booth are subject to "Standard" pricing.
Company Name: Booth #
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 5 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018 Order with complete Payment Authorization and graphics must be received before Discount Deadline date to receive discounted pricing. Booth and Cleaning Carpet
As the General Service Contractor, Shepard has the exclusive cleaning contract for this show. Other service contractors will not be permitted to provide this service on the show floor.
Booth Vacuuming Vacuum Once Code Sq Ft Service Discount Regular Total Did you know.... 47050 0-399 sq. ft $0.55 $0.70 Booth carpet is the first product installed 47051 400-900 sq.ft. $0.50 $0.65 on an exhibit floor. While carpet is 47052 900+ sq. ft $0.45 $0.60 installed clean, it will get dirty during the Daily Vacuum move in process due to debris in the air, Code Sq Ft Service Discount Regular Total aisles and other exhibitors. It is always recommended to order a one time 47055 0-399 sq. ft $2.75 $3.60 vacuuming prior to 47056 400-900 sq.ft. $2.50 $3.25 the show opening. 47057 900+ sq. ft $2.25 $2.95
Porter Service (includes emptying wastebaskets within the booth every two hours during the show) Code Sq Ft Service Discount Regular Total 47030 One Time Porter $0.55 $0.70 47031 Daily Porter $2.80 $3.65
Specialty Services If you have any issues at all Mopping and Carpet Shampooing regarding cleaning during the Code Sq Ft Service Discount Regular Total show, please contact the 47042 Mop One Time $0.70 $0.90 Service Desk immediately so 47022 Mop Daily $2.90 $3.75 we can make it right. Please do 47013 Sham/One Time $0.70 $0.90 not wait until the end of the Display Wipe Down (invoiced by man hours) event. Code Hours Service ST OT Total 47043 One Time $135.00 $202.50 47044 Daily $135.00 $202.50
Vacuuming, Porter Service, Mopping, and Shampooing are based on total booth sq ft regardless of area being cleaned. Minimum order of 100 sq ft. Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Cleaning: $ No refunds once the service has been performed in your booth. NA Tax*: $ Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in. Amount Due: $
Company Name: Booth #
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Tuesday, June 5, 2018 Order with complete Payment Authorization and graphics must be received before Discount Deadline date to receive discounted pricing. Signature Flooring Signature
Step One: Choose the flooring to enhance your design Quick and Easy Luxury! Step Two: Check the box of your selected color Step Three: Determine your booth size (length x width = square footage) Order must be received 30 days in advance of show move in. 100 sq ft minimum
Premium Plush Carpet 50 oz Code Sq FtItem Per Sq Ft Amount 46004 Premium $11.25 Rental includes installation and removal of carpet and 03 06 74 35 91 34 33 22 visqueen. Minimum 100 sq. ft. required. Electric Silver White Black Crimson Dark Grey Sand Navy Blue Dollar
Premium Vinyl Flooring
Light Maple Vineyard BrownLaurel Brown Mountain Grey Snow Checkerboard Rosemary Stone (83) (61) (62) (63) (89) (82) (64)
Elevated Hardwood CodeSq Ft Item Per Sq Ft Amount 46005 Premium $14.55 Stand above the rest Sq Ft with an Elevated Code Item Per Sq Ft 50712 Hardwood Floor! Light Oak Call for 50711 Quote! Contact an ESS Dark Oak Representative for Labor not included in hardwood flooring. Please order labor for the installation of your elevated floor. pricing! Code Sq Ft Item Per Sq Ft Amount ½" Padding 46007 $5.30 for Vinyl
Total Signature Flooring: $ Signature indicates you read and accept the Payment Policy and Terms & Conditions. 9.500% Tax*: $ Due to the custom nature of this product, no refunds or exchanges once item has been ordered. Amount Due: $
Company Name: Booth #
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018 Order with complete Payment Authorization and graphics must be received before Discount Deadline date to receive discounted pricing. Carpet and Padding Carpet Step One: Choose the carpet to fit your budget Order in just Step Two: Check the box of your selected color 3 Easy Steps! Step Three: Determine your booth size (length x width = square footage)
Premium Carpet 28 oz, 100% Ultra cut pile with action back or jute backing
Red (01) Silver Cloud (18) Deep Navy (22) Charcoal (17) Black (06) Beige (14)
Code Qty Item Discount Regular Amount Rental/sqft 46001 $8.10 $10.55 Rental includes installation and removal of carpet and visqueen. Minimum 100 sq. 46003 Rental 1000+ sqft $7.05 $9.15 ft. required. 46002 Purchase sqft $19.95 $25.95 Minimum 100 sq. ft. is required for purchase carpet. No refunds on cancellations. Padding & Visqueen Entice attendees to linger in your space with soft, comfortable padding! Code Qty Item Discount Regular Amount 50009 1/2" Padding $1.45 $1.90 Need something extra special? Check out 50008 1" Padding $2.85 $3.70 our Signature Flooring Option Page 50010 Visqueen $0.40 $0.50 Expo Carpet 13 oz. 2 Options: Regular and Special Cut! Red (01) Blue (05) Tuxedo (50) Black (06) Teal (13) Burgundy (07)
Regular Booth Sizes, Great for inline booths! Special Cut, Recommended for Island and large area exhibits!
Code Qty Item Discount Regular Amount Code Qty Item Discount Regular Amount 50255 10' x 10' $285.05 $370.55 50580 0 - 399 sq ft* $7.30 $9.50 50256 10' x 20' $531.85 $691.40 50581 400 - 900 sq ft $6.65 $8.65 50257 10' x 30' $793.30 $1,031.30 50582 900+ sq ft $6.00 $7.80
50258 10' x 40' $1,054.70 $1,371.10 Order Special Cut when it is important that dye lots match. Rental includes Variation in dye lot may occur when ordering more than one cut of carpet unless installation and removal of carpet and visqueen protective covering. ordered as Special Cut Carpet. Prices quoted above include installation and taping of front edge only. All rental carpet is delivered clean to your booth space, but during setup, carpet may become dirty. Please order cleaning service at least once before show opening. Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Carpet and Padding: $ There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in 9.500% Tax*: $ writing within 14 days prior to first exhibitor move in day. No refunds on "Special Cut" carpet once order is placed. Amount Due: $ Rental items found and in use in your booth are subject to "Regular" pricing.
Company Name: Booth #
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018 Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing. Expo Tables Regular Skirted Tables Skirted tables are skirted on 3 sides, you must order 4th side skirt for all sides to be draped on 6' and 8' tables CodeQty. Color Size Discount Regular Total 50042 4'L X 30"H X 24" W $158.90 $206.55 50046 6'L X 30"H X 24'W $195.30 $253.90 50050 8'L X 30"H X 24"W $247.60 $321.90 50043 4'L X 42"H X 24"W $193.15 $251.10 50047 6'L x 42"H x 24"W $247.40 $321.60 50051 8'L x 42"H X 24" W $290.90 $378.15 50052 4th Side 30" $96.60 $125.60 Choose drape color (place color code next to order): 50171 4th Side 42" $96.60 $125.60 Red (01) White (03) Blue (05) Burgundy (07) Green (02) Gold (04) Black (06) Grey (10) Teal (13) Unskirted Regular Tables CodeQty. Size Discount Regular Total 50040 4'L X 30"H X 24" W $113.20 $147.15 50044 6'L X 30"H X 24'W $135.10 $175.65 50048 8'L X 30"H X 24"W $159.25 $207.05 50041 4'L X 42"H X 24"W $127.55 $165.80 50045 6'L x 42"H x 24"W $159.25 $207.05 Table is delivered with plastic sheeting on top 50049 8'L x 42"H X 24" W $177.75 $231.10 Stretch Fabric Table Covers Code Qty. Item Regular Total 50700 White - Fabric Table Cover w/ Table $289.65 50700 Red - Fabric Table Cover w/Table $289.65 50700 Blue - Fabric Table Cover w/Table $289.65 Modernize 50700 Black - Fabric Table Cover w/Table $289.65 your look! Stretch Fabric Table Covers must be ordered 30 days in advance
Total Tables: $ 9.500% Tax*: $
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Amount Due: $ There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in writing within 14 days prior to first exhibitor move in day. No refunds or cancellations on Stretch Fabric once order is placed. Rental items found and in use in your booth are subject to "Regular" pricing.
Company Name: Booth #
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018
Order with complete Payment Authorization must be received before Discount Tables Specialty Deadline date to receive discounted pricing.
Natural Feel Pedestal Maple Top Code Qty Item Discount Regular Total 50707 40"H X 30"R $363.85 $473.00 50706 30"H X 30" R $349.00 $453.70
Natural Feel tables also have matching chairs and accessories to complete your look!
Regular Pedestal Gray fleck top Code Qty ItemDiscount Regular Total 51089 42"H X 36"R $285.30 $370.90 50032 30"H X 36" R $266.75 $346.80
Brand our table with your custom Graphic! See Graphic and Sign Order for Details! Side Tables 18" H X 24"W Code Qty Item Discount Regular Total 50030 Rnd 18"H X 24"R $134.25 $174.55 50031Sq 18"H X 24" W $134.25 $174.55
Total Sp Tables: $ 9.500% Tax*: $ Signature indicates you read and accept the Payment Policy and Terms & Conditions. Amount Due: $ There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in writing within 14 days prior to first exhibitor move in day. Rental items found and in use in your booth are subject to "Regular" pricing.
Company Name: Booth#
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018 Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing. Chairs and Stools Chairs Safety First! Chairs and Stools are meant for sitting only. Do not use as a ladder or step stool! Natural Feel Code Qty Item Discount Regular Total 50705 Natural Feel Stool $207.95 $270.35 50704 Natural Feel Chair $170.80 $222.05
Natural Feel chairs and stools also have matching tables and accessories to complete your look!
Regular Seating
Code Qty Item Discount Regular Total 50024 Padded Stool $171.50 $222.95 50020 Side Chair $103.25 $134.25 50021 Arm Chair $140.75 $183.00
Specialty Seating Code Qty Item Discount Regular Total 51090 Director Stool $190.70 $247.90 51086 Director Chair $106.55 $138.50
Total Chairs: $ 9.500%Tax*: $ Signature indicates you read and accept the Payment Policy and Terms & Conditions. Amount Due: $ There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in writing within 14 days prior to first exhibitor move in day. Rental items found and in use in your booth are subject to "Regular" pricing.
Company Name: Booth#
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018
Order with complete Payment Authorization must be received before Discount Display Furniture Deadline date to receive discounted pricing.
Standard Display Accessories Code Qty.Item Discount Regular Total 50245 Literature Rack $210.90 $274.15 50094 Floor Easel $57.10 $74.25 50095 22x28 Sign Holder $130.15 $169.20 50175 Bag Rack $279.30 $363.10 50092 Coat Rack $99.10 $128.85 50093 Garment Rack $279.30 $363.10
Grids Code Qty. Item Discount Regular Total 50236 2'x8' w/legs, each $251.70 $327.20 50237 2'x8' w/o legs, each $188.60 $245.20 50242 7-Ball Waterfall $17.30 $22.50 501046" Hooks (12) $55.45 $72.10 Other accessories available, please contact customer service for more information.
Tack/Posterboards Code Qty. Item Discount Regular Total 50060 4' x 8' Horz. $340.85 $443.10 50061 4' x 8' Vert. $340.85 $443.10
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Display Furnishings: $ There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in 9.500% Tax*: $ writing within 14 days prior to first exhibitor move in day. Amount Due: $ Rental items found and in use in your booth are subject to "Standard" pricing.
Company Name: Booth #
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018 Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing. Showcases & Risers Safety First! Showcases and Risers are meant for display items only. Do not use as ladders or step stools! Showcases Code Qty ItemDiscount Regular Total 50067 4' Full View $1,052.50 $1,368.25 50068 6' Full View $1,160.90 $1,509.15 50069 4' Quarter View $1,052.50 $1,368.25 50070 6' Quarter View $1,160.90 $1,509.15 Regular showcase color is white, call to inquire about other colors
Don't See what you are looking for? See our "Exhibit Counters" page for custom counters and create Stacking Shelves something just for you! Contact an ESS Representative to get started!
Code Qty Item Discount Regular Total 50296 4'x12" Display Shelf $117.95 $153.35 50297 6' x12" Display Shelf $146.80 $190.85
Each Shelf comes with (2) black bases. They are stackable up to (4) units high. All stacking shelves will be delivered to your booth, it is up to your creativity how you want to stack them.
Wrap your stacking shelves with color to show off your products!
Skirting of Exhibitor Equipment Code Ft Color ItemDiscount Regular Total Red 01 Gold 04 Burgundy 07 50058 Sateen Skirting 21.85 28.40 Green 02 Blue 05 Grey 10 Order per linear foot White 03 Black 06 Teal 13
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Showcase & Risers: $ There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in 9.500% Tax*: $ writing within 14 days prior to first exhibitor move in day. Amount Due: $ Rental items found and in use in your booth are subject to "Regular" pricing.
Company Name: Booth#
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018 Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing. Drape, Skirting & Misc Skirting Drape,
Drapes and Bars Code Qty Color ItemDiscount Regular Total 50073 8' high drape $26.75 $34.80 3' High 8' High sidewall backwall drape 50074 3' high drape $19.80 $25.75 drape 50088 NA 8' upright with base $36.90 $47.95 50349 NA 6'-10' cross bar $24.55 $31.90 50348 NA 7'-12' crossbar $24.55 $31.90
Red 01 Blue 05 Grey 10 Drape is per linear foot, 10' minimum order White 03 Black 06 Burgundy 07
Skirting of Exhibitor Equipment Code Qty Color ItemDiscount Regular Total Red 01 Gold 04 Burgundy 07 50058 Sateen Skirting $21.85 $28.40 Green 02 Blue 05 Grey 10 Order per linear foot White 03 Black 06 Teal 13
Accessories
Code Qty Item Discount Regular Total 50709 Natural Feel Flr Lamp $185.65 $241.35 50710 Natural Feel Tab Lamp $133.70 $173.80 50708 Natural Feel Recept $81.70 $106.20 50091 Wastebasket $28.15 $36.60 Natural Feel accessories also have 50185 Drawing Bowl $52.45 $68.20 matching chairs and tables to complete 50427 Tensa Stanchion, each $117.80 $153.15 your look!
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Drape and Accessories: $ There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in 9.500% Tax*: $ writing within 14 days prior to first exhibitor move in day. Amount Due: $ Rental items found and in use in your booth are subject to "Regular" pricing.
Company Name: Booth#
Contact Name Contact Email Address
Please Sign Card Holder Signature Power Up Denotes Powered Products In Style.
ROMA CHRPWR Chair, Powered (white vinyl) 37"L 31"D 33"H
ROMA SFAPWR Sofa, Powered (white vinyl) 78"L 31"D 33"H
Powered Seating Empower attendees at your next show with functional charging furniture and make searching for wall outlets history. From soft seating and tables to pedestals and lamps,
our complete charging collection lets you Power Up the *O7 R Possibilities. Charging adapters are available to rent for all TA powered products.
Powered Seating
Please Note: Cient is responsiLe vor proÛi`in} aLor an` an eeVtriVa power soÕrVe to the vÕrnitÕre. One 1106 power soÕrVe A) NPLCHP is reµÕire` vor eaVh Vhar}in} pane. Two Vhar}in} Õnits Van Le `aisy Vhaine` to}ether. 10A maÝ per Vhar}in} pane. Naples Chair, Powered (black vinyl) 36"L 30"D 33.25"H B. A. B) NPLSOP Naples Sofa, Powered (black vinyl) 87"L 30"D 33.25"H *O7 R TA C) NPLLOP Naples Loveseat, Powered (black vinyl) 62"L 30"D 33.25"H C.
Powered Tables
A. *O7 R TA Ventura Powered Tables A) VNTWHT Bar *O7 R (white top) TA 72.25"L 26.25"D 42"H B) VNTBLK Bar (black top) 72.25"L 26.25"D 42"H
G30 Powered Tables (white top) C. C) G30DWP Café 72"L 26"D 30"H
B.
Sydney Powered Cocktail Tables D) C1WP (white, brushed steel) 48"L 26"D 18"H D. E) C1YP (black, brushed steel) 48"L 26"D 18"H
F. E. Charging Adapters F) A A*T7 (white) G) A A*TB (LaVk)
G. *O7 R TA Charging adapters are available to rent for all powered products.
1 Powered Denotes Powered Products Banquettes.
MODULAR SYSTEM Create round banquettes or custom serpentine seating. The Power Banquette system has 3 AC and 2 USB plugs built into the center cone so your client will never be left powerless. Center power cone may also be rented as a free standing charging station.
BNQTL7 Center Cone BNQ417 Full Banquette w/Electrical Charging Outlet w/Electrical Charging Outlet (white vinyl) (white vinyl) 38"RND 51"H 72"RND 51"H
POWERED DETAIL BNQR17 Ottoman Ring BNQ7 Quarter Curve Ottoman WHT12 Half Bench Ottoman (4 ottoman seats) (white vinyl) (white vinyl) Detail of Electrical (white vinyl) 53"L 22"D 18"H 39"L 22"D 18"H Charging Outlet 72"RND 18"H SoftCreate Engaging Seating Booth Environments
PEDESTAL PDL42W HOPI Powered Locking CAFÉ TABLE (gray linen) (white) 30WHHC HOPCH, Chair 24"L 24"D 42"H Hydraulic Chrome Base 21"L 25"D 34"H (laminate white top) HOPLV, Loveseat 30"Round 29"H 48"L 25"D 34"H
REGIS MARCHE REGOTT End Table MAR010 Swivel Ottoman (brushed metal) (blue fabric) 16"L 15.5"D 16.5"H 17"RND 18"H
8
Soft Seating Collections Available in Power
A. B. BAJA A) BCHWHT Chair (white vinyl) 36"L 30.5"D 28"H
B) BLVWHT Loveseat (white vinyl) 61"L 30.5"D 28"H
A. B. FAIRFAX A) FAIRSW Sofa (white vinyl, brushed metal) 62"L 26"D 30"H
B) FAIRCW Chair (white vinyl, brushed metal) 27"L 26"D 30"H
NAPLES A. A) NPLCHR Chair (black vinyl) 36"L 30"D 33.25"H B. NPLCHP (Powered)
B) NPLSOF Sofa (black vinyl) 87"L 30"D 33.25"H NPLSOP (Powered)
C) NPLLOV Loveseat (black vinyl) 62"L 30"D 33.25"H C. NPLLOP (Powered)
Munich
CollectionModular Seating to Design Custom Exhibits
MUNICH SILVERADO MNCHSC Sectional 3pc. C1E Cocktail Table (gray fabric) (glass, chrome) 93.5"L 27"D 28.5"H 36" Round 17"H
MNCHCH Munich Armless Chair MNCHCC Munich Corner Chair MNCHLV Munich Armless Loveseat (gray fabric) (gray fabric) (gray fabric) 22.5"L 27"D 28.5"H 26"L 27"D 28.5"H 45"L 27"D 28.5"H
10 Soft Seating Collections
ALLEGRO A) CHR002 Chair (blue fabric) 36"L 34.5"D 30"H B) SFA002 Sofa (blue fabric) 73"L 34.5"D 30"H
A. B.
TANGIERS A) TANSOF Sofa (beige textured) 78"L 37"D 36"H B) TANCHR Chair (beige textured) 34"L 37"D 36"H C) TANLOV Loveseat (beige textured) C. 57.5"L 37"D 37"H A. B.
KEY LARGO A. A) KEYCHR Chair (black fabric) 35"L 35"D 34"H B) KEYLOV Loveseast (black fabric) 57"L 35"D 34"H C) KEYSOF Sofa (black fabric) C. 79"L 35"D 34"H
B.
SOUTH BEACH A) SO1 Sofa A. (platinum suede) 69"L 29"D 33"H B) OTS Ottoman (platinum suede) 25"L 31"D 18"H C) SO2 Sofa Sectional 3pc. (platinum suede) 152"L 40"D 33"H B. C.
Accent Chairs
KEY WEST OCB Chair (black) 31"L 31"D 31"H
MADDEN MADGRY Arm Chair (light gray vinyl) 27"L 32"D 33"H
SWANSON SWAN Swivel Chair (white vinyl) 28"L 25"D 30"H
12
Accent Chairs A) BCW Madrid Chair (white vinyl) 30"L 30"D 31"H
B) OCH Madrid Chair (black vinyl) 30"L 30"D 31"H
C) FAIRCW Chair (white vinyl, brushed metal) 27"L 26"D 30"H
D) LABREA La Brea Swivel Chair A. B. C. (charcoal gray, fabric) 35"L 27"D 40"H
E) MNCHCH Munich Armless Chair (gray fabric) 22.5"L 27"D 28.5"H
F) HOPCH, Chair (gray linen) 21"L 25"D 34"H
D. E. F.
Meeting & Stage Chairs Meeting Chair 25.5"L 23.5"D 34"H A) OCMESP (espresso vinyl) B) OCMTAU (taupe fabric) C) OCMWHT (white vinyl)
A. B. C. ZENITH LAGUNA A) ZENCHR Chair C) LMCHR Chair (white, chrome) (maple, chrome) 18.25"L 22"D 32"H 18"L 19"D 34"H A. C. B) 30MAHC B. D) 30WHHC D. Madison Hydraulic Round Café Table Café Table (white laminate top, (chrome base, gray chrome hydraulic base) acajou top) 30" Round 29"H 30"RND 29"H
MALBA MALGRY Chair (gray) MALBA 20"L 20"D 32"H MALGRN Chair (green) 20"L 20"D 32"H
Group Seating
14 Styles & Shapes Berlin Chair 18"L 22"D 32"H A) CS8 (black, white) B) CS9 (red, white)
C) CS4 Syntax Chair (black, chrome) 23"L 19"D 32.25"H
A. B. C.
D) XCHR Christopher Chair (white vinyl, chrome) 17"L 19"D 35"H E) CH002 Wendy Chair (clear acrylic) 15"L 20"D 36"H F) SC10 Razor Armless Chair (white) D. E. F. 15.38"L 15.5"D 30.5"H
G) SC3 Brewer Chair (onyx, black) 20"L 20"D 32"H H) XC6 Altura Guest Chair (black crepe) 25"L 20"D 34"H
G. H.
J.
I. Mix & Match %TGCVGVJGWNVKOCVGUGCVKPIEQPƂIWTCVKQP Choose from a variety of shapes and sizes to design the perfect look.
I) RSTDIN Rustique Chair w/arms (gunmetal) 20"L 18"D 31"H J) DUET Duet Chair (black, chrome) 21"L 23"D 33"H A. B.
F.
C.
E.
D.
J. G. H. I.
K. L.
VIBE CUBE M. 18”L 18”D 18”H A) VIB09 (white vinyl) B) VIB10 (black vinyl) C) VIB11 (steel blue vinyl) D) VIB13 (purple vinyl) E) VIB12 (silver vinyl) F) VIB07 (beige vinyl) G) VIB04 (red vinyl) H) VIB06 (gold/bronze vinyl) I) VIB01 (green vinyl) J) VIB03 (pink vinyl) K) VIB05 (yellow vinyl) L) VIB02 (blue vinyl) Ottomans M) VIB08 (orange vinyl)
16 Beverly Bench Styles & Shapes 60"L 20"D 18"H A) BVLYWH (white vinyl) B) BVLYBK (black vinyl) C) BVLYGR (gray fabric) D) BVLYRD (red fabric) A. B. E) BVLYOB (ocean blue fabric) F) BVLYLN (linen fabric) G) BVLYBN (brown fabric)
H) WHT12 Half Bench C. D. E. (white vinyl) 39"L 22"D 18"H
ENDLESS Square 34"L 34"D 15"H I) END02B (black) J) END02W (white) F. G. H. ENDLESS Curved 60.5"L 37.5"D 15"H K) END01B (black) L) END01W (white)
M) BNQ7 Quarter Curve (white vinyl) I. J. K. 53"L 22"D 18"H N) BNQR17 Ring (4 ottoman seats) (white vinyl) 72"RND 18"H O) SAL Sally Stool (white) L. M. N. 12" Round 17"H P) CUBL20 Edge LED Cube (white plastic) 20"L 20"D 20"H A/C power only
Q) REGBEN O. P. Q. Regis Bench (brushed metal) 47"L 15.5"D 16"H
Marche Swivel Marche Swivel Ottomans 17"RND 18"H A) MAR001 (white vinyl) A. B. C. D. E. B) MAR005 (red fabric) C) MAR009 (pear yellow fabric) D) MAR007 (plum fabric) E) MAR010 (blue fabric) F) MAR002 (gray fabric) G) MAR006 (rose quartz fabric) F. G. H. H) MAR003 (linen fabric) I) MAR004 (raspberry fabric) J) MAR008 (meadow green fabric)
I.
J. Accent Tables
A. C. ALONDRA Cocktail Table 47"L 24"D 16"H A) ALC100 (glass, chrome) B) ALC200 (wood, chrome) D.
B.
ALONDRA End Table 20"L 20"D 20"H C) ALE100 (glass, chrome) D) ALE200 (wood, chrome)
A. C. GEO Cocktail Table 50"L 22"D 16"H D. A) C1C (glass, chrome) B) C1FWB (wood, black)
B. GEO End Table 26"L 26"D 20"H C) E1C (glass, chrome) D) E1FWB (wood, black)
18 Styles & Shapes Available in Power SYDNEY (brushed steel) Cocktail Tables 48"L 26"D 18"H C. A. A) C1W (white) C1WP (Powered) B) C1Y (black) C1YP (Powered) B. End Tables 27"L 23"D 22"H C) E1W (white) D) E1Y (black) D. REGIS (brushed metal) E) REGBEN Bench Table 47"L 15.5"D 16"H F) REGOTT End Table G. 16"L 15.5"D 16.5"H
E. SILVERADO H. (glass, chrome) G) E1E End Table 24" Round 22"H H) C1E Cocktail Table 36" Round 17"H
F. OLIVER (walnut finish) I) EOLI End Table 22" Round 22"H J) COLI Cocktail Table 47"L 27"D 19"H I. K. RUSTIC L. (wood) J. K) ETBL E-Table 21"L 15.5"D 27.5"H L) TMBTBL Timber Table 16" Round 17"H
M) AURA Aura Round Table (white metal) 15" Round 22"H
N) CUBTBL Edge LED Cube Table (plexi top, white plastic) 20"L 20"D 20"H A/C power only
M. N.
Conference
PWRUSB Powered Conference Table Module (black) 5"L 2.25"D 2"H Includes 2 AC and 2 USB outlets. Available for all conference Tables tables except the Geo, Merlin, Atomic and Work Tables.
A.
B.
C. 42" Round Conference Table 42"RND 29"H A) CONF42 (white laminate) B) CB1 (graphite nebula) C) CB8 (Madison/gray acajou)
E. D. MADISON (Madison/gray acajou) D) MADC05 5' Table 60"L 48"D 29"H E) MADC08 8' Table 96"L 60"D 29"H F) MADC10 10' Table 120"L 48"D 29"H
F.
26 Styles & Shapes Atomic Round Tables (glass, chrome) A. A) 42ATO 42"RND 30"H I. (not shown) 36ATO 36"RND 30"H
Geo Rounded Square Tables 42"L 42"D 29"H C) CE1 (glass, chrome) D) CF1 (glass, black)
J. Geo Rectangular Tables 60"L 36"D 29"H E) CF2 (glass, black) C. D) CE2 (glass, chrome)
D.
G) MERLIN Merlin Multi Use Table (gray laminate, black) 46"L 29"D 30"H H) WD3 Work Table (white laminate, white) K. | L. 48"L 24"D 30"H
Conference Tables E. (graphite nebula) I) CB3 8' 96"L 48"D 29"H J) CB2 6' F. 72"L 42"D 29"H
M. Conference Tables (granite) K) C508GR 8' 96"L 44"D 29"H L) CT10GR 10' 120"L 46"D 29"H M) CT06GR 6' 72"L 36"D 29"H
G.
H.
N. O.
Mix & Match N) PROEXB Pro Executive High Back Chair (black vinyl) 25"L 24"D 48"H Adjustable. O) PROMID Pro Executive Mid Back Chair (white vinyl) 24"L 22"D 40"H Adjustable.
Executive Seating A. B. Pro Executive High Back Chair 25"L 24"D 48"H Adjustable. A) PROEXE (white classic vinyl) B) PROEXB (black vinyl)
PROMDB Pro Executive PROMID Pro Executive PROGB Pro Executive SY1 Altura Steno Chair Mid Back Chair Mid White Chair Guest Chair (black crepe) (black vinyl) (white vinyl) (black vinyl) 25"L 26"D 21"H 24"L 22"D 40"H Adjustable 24"L 22"D 40"H Adjustable 24"L 22"D 36"H
28 Café Tables A. A) 30MAHC Madison Hydraulic Café Table B. (chrome base, gray acajou top) 30"RND 29"H
B) MALGRN Malba Chair (green) 20"L 20"D 32"H
30" Round Café Tables Standard Black Base 30" Round 29"H A) ZTH (liquid steel blue top) B) ZTB (red top)
B. A. Hydraulic Chrome Base 30" Round 29"H C) 30WHHC (white laminate top) C. D) 30STHC (silver textured)
E) CS4 Syntax Chair (black, chrome) 23"L 19"D 32.25"H
E. D.
20 Customize And Create
Choose your base, black or chrome, then A* 7HT A AT - 6 R T 8T1R RA*HT B1 A pick a color that suits your design.
+1 -T B 1 R A -O ÉRA9 ACAO1 Café Tables Standard Black Base 30" Round 29"H A) ZTG (silver textured) B) ZTJ (graphite nebula) C) ZTK (maple) D) 30WH29 (white laminate) E) ZTA (Madison/ gray acajou)
36" Round 29"H F) ZTQ (white laminate) A. B. | G. C. | H. D. | F. E. G) ZTN (graphite nebula) H) ZTP (maple)
Café Tables Hydraulic Chrome Base 30" Round 29"H I) 30SBHC (liquid steel blue) J) 30GRHC (graphite nebula) K) 30MTHC (maple) I. J. | N. K. | O. L. M. L) 30BRHC (red)
36" Round 29"H M) 36WTHC (white laminate) N) 36GRHC (graphite nebula) O) 36MTHC (maple)
A.
Mix & Match B. Create the ultimate look. Choose from a wide variety of colorful Group Seating for the perfect style. A) ZENCHR Zenith Chair (white, chrome) 18.25"L 22"D 32"H B) DUET Duet Chair (black, chrome) 21"L 23"D 33"H Denotes AC and USB charging outlets
Communal (ADAPTW)
Charging adapters are available to rent and Powered Tables for all Powered Table Products. Choose from Powered, Solid or Grommet Hole Table Tops. Ventura BAR TABLES
B. Ventura Powered Bar Tables A. (silver frame) 72.25"L 26.25"D 42"H
C. A) VNTBLK (black top) VNTWHT (white top)
Ventura Communal Bar Tables *O7 R (silver frame) TA 72.25"L 26.25"D 42"H Maple Top B) VNTMNP (solid) VNTBMW (grommets) White Top C) VNTBWW (grommets) VNTWNP (solid) Black Top VNTBNP (solid)
Table Top Options Colors not available in all table options. Please check options listed to the right. G30 BLACK WHITE MAPLE CAFÉ TABLES G30 Powered Café Tables B. 72"L 26"D 30"H. A) G30DWP C. A. *O7 R (silver frame, white top) TA
G30 Communal Café Tables (silver frame) 72"L 26"D 30" D. Maple Top B) G30DMS (solid) E. C) G30DMW (grommets) White Top D) G30DWS (solid) E) G30DWW (grommets) Bar TablesA. A) 30WHHB 30" Round Bar Table (white laminate top, chrome B. hydraulic base) 30"RND 45"H B) APS12 Apex Barstools (blue ultra suede) 21"L 21"D 33"H C) 30SBHB 30" Round Bar Table (liquid steel blue top, chrome hydraulic base) 30"RND 45"H
D) LMBAR Laguna Barstool (maple, chrome) 18"L 20"D 47"H
C.
D. E) RSTSQT Rustique Square Metal Bar Table (gunmetal) 23.75"L 23.75"D 41.25"H
F) RSTSTL Rustique Barstool (gunmetal) 13"L 13"D 30"H
E.
F.
22 Customize And Create
Choose your base, black or chrome, then A* 7HT A AT - 6 R T 8T1R RA*HT B1 A pick a color that suits your design. Bar Tables Standard Black Base 30" Round 42"H A) VTJ (graphite nebula) +1 -T B 1 R A -O ÉRA9 ACAO1 B) VTK (maple) C) VTG (silver textured) D) VTB (red) E) 30WH42 (white laminate) F) VTH (liquid steel blue) G) VTA (Madison/ gray acajou)
36" Round 42"H H) VTW (white laminate) I) VTN (graphite nebula) J) VTP (maple)
A. | I. B. | J. C. D. E. | H. F. Bar Tables Hydraulic Chrome Base 30" Round 45"H K) 30GRHB (graphite nebula) L) 30MTHB (maple) M) 30STHB (silver textured) N) 30BRHB (red)
36" Round 45"H O) 36WTHB (white laminate) P) 36GRHB (graphite nebula) G. K. | P. L. | Q. M. N. O. Q) 36MTHB (maple)
R.
S.
Style & Design Create the right look. Choose from a wide variety of Bar Table heights and colors for the perfect look.
R) 30MAHB 30" Round Bar Table w/Hydraulic Chrome Base (Madison/gray acajou) 30" RND 45"H S) ZENBAR Zenith Barstool (white, chrome) 19"L 20"D 44"H
Barstools
B.
C.
D.
A.
LIFT BARSTOOLS 15" Round 23–33.5"H A) ROLLWH (white vinyl) B) ROLLRD (red vinyl) C) ROLLBL (black vinyl) D) ROLLGY (gray vinyl)
24 Styles & Shapes Apex Barstools 21"L 21"D 33"H A) APS08 (black vinyl B) APS59 (red vinyl) C) APS75 (white vinyl) D) APS12 (blue ultra suede)
Zoey Barstools 15"L 16"D 30-34.75"H E) BS002 (white, chrome) F) BS003 (black, chrome) A. B. C. D. Banana Barstools 21"L 22"D 41.75 G) BSS (black, chrome) H) BST (white, chrome)
Oslo Barstools 17"L 20"D 45"H I) BSD (blue) J) BSC (white)
K) XBAR Christopher E. F. G. H. Barstool (white vinyl, chrome) 19"L 15"D 41"H
L) BS001 Shark Barstool (white, chrome) 22"L 19"D 34-44"H
M) BSR Syntax Barstool (black, chrome) 23"L 19"D 43.25"H
I. J. K. L. N) RSTSTL Rustique Barstool (gunmetal) 13"L 13"D 30"H
M. N. P.
O.
Mix & Match Create the ultimate look. Choose from a wide variety of select Bar Seating for the perfect style.
O) ZENBAR Zenith Barstool (white, chrome) 19"L 20"D 44"H P) LMBAR Laguna Barstool (maple, chrome) 18"L 20"D 47"H 2IŵFH Essentials A. DESK FRONT
MADISON A) JD8 Madison Executive Desk (gray acajou) 60"L 30"D 29"H B) CR8 Madison Credenza (gray acajou) 60"L 20"D 29"H
C) PROMDB Pro Executive Mid Back Chair (black vinyl) DESK BACK 24"L 22"D 40"H Adjustable D) PROEXE Pro Executive High Back Chair (white classic vinyl) 25"L 24"D 48"H Adjustable
B. CREDENZA FRONT
C. D.
CREDENZA BACK
3 Denotes AC and USB TECH COLLECTION charging outlets
A) TECH3B Tech Desk, Powered, w/3 Drawer File Cabinet (black metal, laminate) A. POWERED DETAIL 60"L 30"D 30"H B) TECH Tech Desk, Powered (black metal, laminate) 60"L 30"D 30"H C) TECH3 3 Drawer File Cabinet on Castors (black metal, laminate) 16"L 20"D 28"H
Charging Adapters D) ADAPTB (black)
B.
C.
D.
Charging adapters are available to rent for all powered products.
LIGHTING & PRODUCT DISPLAY
ACCENT C. D. A. LAMPS MASON LAMPS (brushed silver) A) LA15 Floor Lamp 18" Round 55"H B) LA14 Table Lamp 16" Round 26"H
B. SHELVING C) PSHCCS Posh Shelving (Chrome, Acrylic) 36"L 18"D 72"H D) BC8 Madison Bookcase (gray acajou) 36"L 12"D 72"H Denotes AC and USB Powered Pedestals charging outlets Powered Locking Pedestal Please Note: Client is responsible for providing labor and an electrical power source to the furniture. One 110V power source A) PDL36W (white) is required for each charging panel. Two charging units can be daisy chained together. 10A max per charging panel. 24"L 24"D 36"H B) PDL42W (white) 24"L 24"D 42"H C) PDL36B (black) 24"L 24"D 36"H D) PDL42B (black) 24"L 24"D 42"H
POWERED POWERED DETAIL DETAIL Charging Adapters E) ADAPTW (white) F) ADAPTB (LaVk) Charging adapters are available to rent for all A. | B. C. | D. powered products.
E.
F.
(The flip top electrical units rotate 180 degrees, allowing devices to be charged from inside the locked cabinet or on the surface)
Denotes AC and USB Powered Tech Desk charging outlets A) TECH3B Tech Desk, Powered w/3 Drawer File Cabinet (black metal, laminate) 60"L 30"D 30"H
B) TECH Tech Desk, Powered (black metal, laminate) 60"L 30"D 30"H B.
C) TECH3 3 Drawer File A. POWERED DETAIL Cabinet on Castors (black metal, laminate) 16"L 20"D 28"H C.
Charging Adapter D) ADAPTB (black) Charging adapters are available to rent for all powered products.
D.
1 Show REFRIGERATORS C) R1R Large (White, 14.0 cubic feet) 28"L 28"D 64"H D) R1Q Small (White, 4.0 cubic feet) Essentials 20"L 22"D 33"H D. A. C.
MARTINI BAR A) BRC Martini Bar Circle Comprised of three BR1 Martini Bars 100"L 100"D 45"H
B) BR1 Martini Bar (gray metal, frosted glass top) 67"L 22"D 45"H
B.
Suggested Uses of Martini Bar
32 LIGHTED PRODUCTS
LED light available in white, red, green, blue and rolling color. White Red Green Blue A) CUBL20 Edge LED Cube Ottoman (white plastic) 20"L 20"D 20"H A/C power only
B) CUBTBL Edge LED Cube Table (plexi top, white plastic) 20"L 20"D 20"H A/C power only
A. B.
MOBILE TABLET Denotes AC and USB STANDS & ACCESSORIES charging outlets
TABLET STANDS
A) TBSTND (black) 14"L 13"D 44.5"H C. B) TBSTDW (white) A. 14"L 13"D 44.5"H
(BACK VIEW) B.
ACCESSORIES
C) TBBCHR Brochure Holder (black) 8.625"L 1.1"D 11.325"H
D) TBSHLF D. Charging Shelf (black) 14.85"L 7.17"D 1"H
E) TBPNTR E. Wireless Printer Holder Mobile Tablet Stands Include 3 AC and 2 USB (black) Charging Outlets 3.3"L 1.9"D 5.28"H
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018 Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing. Cocktail & Tables Occasional Cocktail Tables Qty. Item Discount Regular Amount C1E-Silverado $408.80 $531.45 ALC100-Alondra, Glass/Chrome $492.80 $640.65 Don't forget device adapters/ ALC200-Alondra, Wood/Chrome $492.80 $640.65 chargers for your powered C1FWB-Geo, Wood/Black $431.20 $560.55 tables! C1C-Geo Rect., Glass/Chrome $369.60 $480.50 COLI - Oliver Cocktail Table $352.80 $458.65 Adapters/Chargers C1W-Sydney, White $414.40 $538.70 Qty. Item Discount Regular Amount C1WP-Sydney White, Powered! $526.40 $684.30 ADAPTB-Charging Adapter, black $36.40 $47.30 C1Y-Sydney, Black $414.40 $538.70 ADAPTW-Charging Adapter,white $36.40 $47.30 C1YP-Sydney Black, Powered! $526.40 $684.30 REGBEN-Regis Bench Table $422.80 $549.65
Occasional End Tables Qty. Item Discount Regular Amount E1E-Silverado $389.20 $505.95 ALE100-Alondra, Glass/Chrome $355.60 $462.30 ALE200-Alondra, Wood/Chrome $355.60 $462.30 E1FWB-Geo, Wood/Black $375.20 $487.75 E1C-Geo, Glass/Chrome $364.00 $473.20 EOLI-Oliver End Table $313.60 $407.70 E1W-Sydney, White $375.20 $487.75 E1Y-Sydney, Black $375.20 $487.75 CUBTBL-Edge LED Cube $291.20 $378.55 AURA End Table $212.80 $276.65 ETBL-E Table, Wood $263.20 $342.15 TMBTBL Timber Table, Wood $252.00 $327.60 REGOTT-Regis End Table $310.80 $404.05
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Exec Tables Furnishings: $ There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in 9.500% Tax*: $ writing within 14 days prior to first exhibitor move in day. Amount Due: $ Rental items found and in use in your booth are subject to "Regular" pricing. Company Name: Booth#
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018 Order with complete Payment Authorization must be received before Discount Ottomans Deadline date to receive discounted pricing.
Styles and Shapes Beverly Bench Qty. Item Discount Regular Amount Qty. Item Discount Regular Amount END02B-Square, Black Leather $386.40 $502.30 BVLYBK Bev Bench Black Vinyl $593.60 $771.70 END02W-Square, White Leather $386.40 $502.30 BVLYBN Bev Bench Brown Fabric $593.60 $771.70 END01B-Curved, Black Leather $616.00 $800.80 BVLYGR Bev Bench Grey Fabric $593.60 $771.70 END01W-Curved, White Leather $616.00 $800.80BVLYLN Bev Bench Linen Fabric $593.60 $771.70 SAL Sally Stool $134.40 $174.70 BVLYOB Bev Bench Ocean Fabric $593.60 $771.70 CUBL20-Edge Lighted Cube $291.20 $378.55 BVLYRD Bev Bench Red Fabric $593.60 $771.70 WHT12-Half Bench, White Vinyl $554.40 $720.70 BVLYWH Bev Bench White Vinyl $593.60 $771.70 BNQ7-Quarter Curve, White Vinyl $725.20 $942.75 BNQR17-Ottoman Ring, White Vinyl $2,598.40 $3,377.90 REGBEN Regis Bench, Brushed Metal $422.80 $549.65 Marche Swivel Qty. Item Discount Regular Amount MAR010-Marche Swivel, Blue $274.40 $356.70 MAR002-Marche Swivel, Grey $274.40 $356.70 Vibes MAR003-Marche Swivel, Linen $274.40 $356.70 Qty. Item Discount Regular Amount MAR008-Marche Swivel, Mdw Grn $274.40 $356.70 VIB01-Vibe Cube, Green $207.20 $269.35 MAR009, Marche Swivel, Pear $274.40 $356.70 VIB02-Vibe Cube, Blue $207.20 $269.35 MAR007-Marche Swivel, Plum $274.40 $356.70 VIB03-Vibe Cube, Pink $207.20 $269.35 MAR004-Marche Swivel, Raspberry $274.40 $356.70 VIB04-Vibe Cube, Red $207.20 $269.35 MAR005-Marche Swivel, Red $274.40 $356.70 VIB05-Vibe Cube, Yellow $207.20 $269.35 MAR006-Marche Swivel, Rose Qtz $274.40 $356.70 VIB06-Vibe Cube, Gold/Bronze $207.20 $269.35 MAR001-Marche Swivel, White $274.40 $356.70 VIB07-Vibe Cube, Champagne $207.20 $269.35 VIB08-Vibe Cube, Orange $207.20 $269.35 VIB09-Vibe Cube, White Wtrproof $207.20 $269.35 VIB10-Vibe Cube, Black Wtrproof $207.20 $269.35 VIB11 Vibe Cube, Steel Blue Vinyl $207.20 $269.35 VIB12 Vibe Cube, Silver Vinyl $207.20 $269.35 Vibe13-Vibe Cube, Purple Vinyl $207.20 $269.35
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Ottomans: $ There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in 9.500% Tax*: $ writing within 14 days prior to first exhibitor move in day. Amount Due: $ Rental items found and in use in your booth are subject to "Regular" pricing. Company Name: Booth#
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018 Order with complete Payment Authorization must be received before Discount Soft Seating Deadline date to receive discounted pricing.
Sofas and Sectionals Accent Chairs Qty. Item Discount Regular Amount Qty. Item Discount Regular Amount MNCHSC Munich Sectional, 3 pc $2,735.60 $3,556.30 SWAN-Swanson Swivel, White Vinyl $526.40 $684.30 SFA002- Allegro Sofa $1,232.00 $1,601.60 OCB-Key West Tub, Black $585.20 $760.75 NPLSOF-Naples Sofa, Black Vinyl $2,349.20 $3,053.95 MADGRY-Madden Arm Chair,Grey $624.40 $811.70 SO2-3pc. South Beach, P. Suede$1,030.40 $1,339.50 BCW-Madrid Chair, White $1,100.40 $1,430.50 TANSOF-Tangiers Sofa, Beige $977.20 $1,270.35 LABREA-La Brea Swivel Chair $604.80 $786.25 KEYSOF-Key Largo Sofa $697.20 $906.35 HOPCH-Hopi Chair, Grey Linen $352.80 $458.65 FAIRSW-Fairfax Sofa $702.80 $913.65 MNCHCC Munich Corner Chair $686.00 $891.80 S01- South Beach Sofa, P.Suede $977.20 $1,270.35 MNCHCH Munich Armless Chair $831.60 $1,081.10 Loveseats OCH Madrid Chair, Black $1,100.40 $1,430.50 Qty. Item Discount Regular Amount Meeting Chairs KEYLOV-Key Largo Loveseat $540.40 $702.50 Qty. Item Discount Regular Amount HOPLV-Hopi Loveseat, Grey Linen$548.80$713.45 OCMTAU-Meeting Chair, Taupe $403.20 $524.15 TANLOV Tangiers Loveseat$1,019.20 $1,324.95 OCMWHT-Meeting Chair, White $369.60 $480.50 BLVWHT Baja Loveseat White Vinyl$1,173.20 $1,525.15 OCMESP-Meeting Chair, Expresso $408.80 $531.45 MNCHLV- Munich Armless Loveseat $1,218.00 $1,583.40 NPLLOV- Naples Loveseat, Blk Vinyl $1,036.00 $1,346.80 Modular System Club Chairs Qty. Item Discount Regular Amount Qty. Item Discount Regular Amount BNQ417-Full Banquette-Powered! $3,379.60 $4,393.50 BCHWHT Baja Chair, White Vinyl $800.80 $1,041.05 BNQR17-Ottoman Ring, White Vinyl $2,598.40 $3,377.90 NPLCHR-Naples Chair, Black Vinyl$859.60 $1,117.50 BNQ7-Quarter Curve, White Vinyl $725.20 $942.75 TANCHR-Tangiers Chair, Beige$635.60 $826.30 BNQTL7- Center Cone, White Vinyl $1,066.80 $1,386.85 CHR002-Allegro Chair$722.40$939.10 WHT12-Half Bench, White Vinyl $554.40 $720.70 KEYCHR-Key Largo Chair$462.00 $600.60 OTS-South Beach Wedge $467.60 $607.90 FAIRCW-Fairfax Chair $506.80 $658.85
Powered Seating Qty. Item Discount Regular Amount Get some extra time CHRPWR- Roma Chair, powered $932.40 $1,212.10 with your customers SFAPWR-Roma Sofa, powered $1,500.80 $1,951.05 as they sit, relax, and NPLCHP-Naples Chair, powered $932.40 $1,212.10 charge their mobile NPLSOP-Naples Sofa, powered $1,290.80 $1,678.05 devices in your NPLLOP-Naples Loveseat, powered $1,500.80 $1,951.05 booth!
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Soft Seating: $ There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in 9.500% Tax*: $ writing within 14 days prior to first exhibitor move in day. Amount Due: $ Rental items found and in use in your booth are subject to "Regular" pricing. Company Name: Booth#
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018 Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing. Conference Tables & Conference Seating Group Conference Tables Group & Guest Seating Qty. Item Discount Regular Amount Qty. Item Discount Regular Amount CF2-Geo Table, Black $663.60 $862.70 Duet-Black, Chrome $95.20 $123.75 CE1-Geo Table, Sq. Chrome $467.60 $607.90 RSTDIN-Rustique w/ arms, Gunmetal $193.20 $251.15 CF1-Geo Table, Sq. Black $467.60 $607.90 CS8-Berlin Chair, Black $187.60 $243.90 CE2-Geo Table, Chrome $663.60 $862.70 CS9-Berlin Chair, Red $187.60 $243.90 CB2-6' Graphite Table $697.20 $906.35 XCHR-Christopher Chr, White Vinyl $154.00 $200.20 CB3-8' Graphite Table $820.40 $1,066.50 CH002-Wendy Chair, Acrylic $173.60 $225.70 CB1-42" Round, Graphite Nebula $565.60 $735.30 SC10 Razor Chair $114.80 $149.25 C508GR-8', Granite $820.40 $1,066.50 SC3-Brewer Chair, Onyx $257.60 $334.90 CT10GR-10', Granite $1,232.00 $1,601.60 XC6-Altura Guest Chair $453.60 $589.70 CT06GR-6', Granite $697.20 $906.35 LMCHR-Laguna Chair, Maple/Chrome $218.40 $283.90 PWRUSB-Powered Table Module $112.00 $145.60 MALGRY-Malba Chair, Grey $168.00 $218.40 CB8-42" Round Madison, Grey $254.80 $331.25 MALGRN-Malba Chair, Green $168.00 $218.40 MADC10-10' Madison, Grey $1,414.00 $1,838.20 CS4-Syntax Chair, Black/Chrome $305.20 $396.75 MADC05-5' Madison, Grey $708.40 $920.90 ZENCHR-Zenith Chair-White/Chrome $246.40 $320.30 MADC08-8' Madison, Grey $1,414.00 $1,838.20 SY1-Altura Task Chair $291.20 $378.55 CONF42-42" Round, White lam $565.60 $735.30 36ATO Atomic 36" Round, Glass $467.60 $607.90 42ATO Atomic 42" Round, Glass $467.60 $607.90
Executive Seating Qty. Item Discount Regular Amount PROEXE-Pro Executive Chair 546.00 709.80 PROEXB-Executive Chair High Back 546.00 709.80 PROGB-Guest Executive Chair 383.60 498.70 PROMDB-Exec Mid-Back, Black 347.20 451.35 PROMID-Executive Chair Mid Back 358.40 465.90
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Conference: $ There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in 9.500% Tax*: $ writing within 14 days prior to first exhibitor move in day. Amount Due: $ Rental items found and in use in your booth are subject to "Regular" pricing. Company Name: Booth#
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018 Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing. Café and Communal Café and Communal Tables Café Tables Café Tables- Black Base Café Tables - Chrome Base 30", Hydraulic Qty. Item Discount Regular Amount Qty. Item Discount Regular Amount ZTK-30" Maple Top/Black Base $330.40 $429.50 30MTHC-Maple Top, Chrome $442.40 $575.10 ZTP-36" Maple Top/Black Base $361.20 $469.55 30GRHC-Graphite Nebula, Chrome $442.40 $575.10 ZTJ-30" Graphite Top/Black Base $330.40 $429.50 30STHC-Silver Textured, Chrome $442.40 $575.10 ZTN-36" Graphite Top/Black Base $361.20 $469.55 30BRHC-Brushed Red Top, Chrome $442.40 $575.10 ZTG-30" Silver Textured Top $330.40 $429.50 30SBHC-Steel Blue Top, Chrome $487.20 $633.35 ZTQ-36" White Laminate Top $361.20 $469.55 30MAHC-Grey Top, Chrome $442.40 $575.10 ZTB-30" Red Top/Black Base $330.40 $429.50 30WHHC-White Laminate $478.80 $622.45 ZTH-30" Steel Blue Top/Black Base $341.60 $444.10 Café Tables - Chrome Base 36", Hydraulic ZTA-30" Grey Top/Black Base $341.60$444.10 36MTHC-Maple Top, Chrome $481.60 $626.10 30WH29 -30" White Laminate $350.00 $455.00 36GRHC-Graphite Nebula, Chrome $481.60 $626.10 36WTHC-White Top, Chrome $481.60 $626.10
G30 and Ventura Communal Tables 30" High Tables Don't forget Qty. Item Discount Regular Amount device adapters/ G30DMS-Café, Maple Top $781.20 $1,015.55 chargers for your G30DMW-Café w/ Grmt, Maple $781.20 $1,015.55 powered tables! G30DWS-Café, White Top $781.20 $1,015.55 G30DWW-Café w/ Grmt, White $781.20 $1,015.55 Adapters/Chargers G30DWP-Café Table-Powered! $898.80 $1,168.45 Qty. Item Discount Regular Amount ADAPTB-Charging Adapter, black $36.40 $47.30 ADAPTW-Charging Adapter, white $36.40 $47.30 42" High Tables Powered! 42" High Tables VNTBNP Communal Table Black Top $977.20 $1,270.35 VNTBLK Communal Table Black Top $1,153.60 $1,499.70 VNTMNP Communal Table Maple Top $977.20 $1,270.35 VNTWHT Communal Table White Top $1,153.60 $1,499.70 VNTWNP Communal Table White Top $977.20 $1,270.35 VNTBMW Comm Table Maple Top w/ Grom $977.20 $1,270.35 VNTBWW Comm Table White w/ Grom $977.20 $1,270.35
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Cafe: $ There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in 9.500% Tax*: $ writing within 14 days prior to first exhibitor move in day. Amount Due: $ Rental items found and in use in your booth are subject to "Regular" pricing. Company Name: Booth#
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018 Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing. Bar Tables, Barstools & Barstools Tables, Bar Bars
Bar Tables - All Black Base Barstools Qty. Item Discount Regular Amount Qty. Item Discount Regular Amount VTK-30" Maple Top/Black Base $364.00 $473.20 BST-Banana, White/Chrome $366.80 $476.85 VTP-36" Maple Top/Black Base $389.20 $505.95 BSS-Banana, Black/Chrome $366.80 $476.85 VTJ-30" Graphite Top/Black Base $364.00 $473.20 BS001-Shark, Swivel White $467.60 $607.90 VTN-36" Graphite Top/Black Base $389.20 $505.95 BS002-Zoey, Swivel White $428.40 $556.90 VTG-30" Silver Textured Top $364.00 $473.20 BS003-Zoey, Swivel Black $428.40 $556.90 VTW-36" White Laminate Top $389.20 $505.95 RSTSTL-Rustique Barstool, Gunmetal $212.80 $276.65 VTB-30" Red Top/Black Base $364.00 $473.20 APS08-Apex Black Vinyl $330.40 $429.50 VTH-30" Steel Blue/Black Base $375.20 $487.75 APS59-Apex Red Vinyl $330.40 $429.50 30WH42 30" White Laminate, $383.60 $498.70 APS75-Apex White Vinyl $330.40 $429.50 VTA-30" Grey Top/Black Base $364.00 $473.20 APS12-Apex Blue Ultra Suede $330.40 $429.50 RSTSQT Rustique Square Metal Bar Table $403.20 $524.15 XBAR-Christopher White Vinyl $266.00 $345.80 LMBAR-Laguna, Maple/Chrome $274.40 $356.70 Bar Tables - Chrome Base 30", Hydraulic BSR-Syntax, Black/Chrome $333.20 $433.15 Qty. Item Discount Regular Amount ZENBAR-Zenith, White/Chrome $246.40 $320.30 30GRHB-Graphite Nebula, Chrome $442.40 $575.10 BSD-Oslo, Blue $386.40 $502.30 30MTHB-Maple Top, Chrome $442.40 $575.10 BSC-Oslo, White $386.40 $502.30 30STHB-Silver Texture, Chrome $442.40 $575.10 ROLLBL-Lift Barstool, Black Vinyl $310.80 $404.05 30BRHB-Brushed Red, Chrome $442.40 $575.10 ROLLGY-Lift Barstool, Grey Vinyl $310.80 $404.05 30SBHB-Steel Blue Top, Chrome $442.40 $575.10 ROLLRD-Lift Barstool, Red Vinyl $310.80 $404.05 30WHHB White Laminate, Chrome $478.80 $622.45 ROLLWH-Lift Barstool, White Vinyl $310.80 $404.05 30MAHB-Grey Top, Chrome $442.40 $575.10 Bars Bar Tables - Chrome Base 36", Hydraulic BRC-Circle Martini Bar $5,706.40 $7,418.30 36GRHB-Graphite Nebula, Chrome $481.60 $626.10 BR1-Martini Bar $1,982.40 $2,577.10 36MTHB, Maple Top, Chrome $481.60 $626.10 36WTHB-White Top, Chrome $481.60 $626.10
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Bar: $ There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in 9.500% Tax*: $ writing within 14 days prior to first exhibitor move in day. Amount Due: $ Rental items found and in use in your booth are subject to "Regular" pricing.
Company Name: Booth#
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018 Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing. Executive Accessories Executive Desks, Credenzas, Files, Bookcases Qty. Item Discount Regular Amount CR8-Madison Credenza, Grey $756.00 $982.80 Have a Powered product? Order the Adapter to make charging JD8-Madison Executive Desk, Grey $893.20 $1,161.15 easy! BC8-Madison Bookcase, Grey $646.80 $840.85 TECH3B-Tech Desk w/drawers- Powered! $820.40 $1,066.50 Chargers and Adapters TECH-Tech Desk-Powered $663.60 $862.70 Qty. Item Discount Regular Amount TECH3-3-drawer File Cbnt w/Casto $218.40 $283.90 ADAPTB-Charging Adapter, black $36.40 $47.30 Product Display- Pedestals ADAPTW-Charging Adapter, white $36.40 $47.30 PDL36B-Ped, Locking-Powered! $742.00 $964.60 PDL42B-Ped, Locking-Powered! $879.20 $1,142.95 Work & Multi-Use Tables PDL36W-Ped, Locking-Powered! $742.00$964.60 MERLIN-Multi Use Table $506.80 $658.85 PDL42W-Ped, Locking-Powered! $879.20 $1,142.95 WD3-Work Table $487.20 $633.35 Product Display- Shelving PSHCCS-Posh Shelving $758.80 $986.45
Refrigerators R1R-White 14 Cubic Feet $1,276.80 $1,659.85 R1Q-White 4 Cubic Feet $448.00 $582.40 Lamps LA15-Mason Silver Floor Lamp $324.80 $422.25 LA14-Mason Silver Table Lamp $212.80 $276.65 Ordering Tablet Accessories? Mobile Tablet Stands TBSTDW-Mobile Tablet Stand, Black $207.20 $269.35 Don't forget to also order the Tablet Stand! TBSTND-Mobile Tablet Stand, White $207.20 $269.35 Mobile Tablet Accessories* TBBCHR-Tablet, brochure holder $95.20 $123.75 TBSHLF-Tablet, charging shelf $95.20 $123.75 TBPNTR-Tablet, print stand $95.20 $123.75
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Exec Accessories: $ There are no exchanges or refunds once item has been delivered to your booth. Cancellations must be received in 9.500% Tax*: $ writing within 14 days prior to first exhibitor move in day. Amount Due: $ Rental items found and in use in your booth are subject to "Regular" pricing.
Company Name: Booth#
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Discount Deadline Tuesday, June 5, 2018 Ontario, CA 91761 Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing. Graphics and Signs Graphics Sign prices are based on customer supplying print-ready graphics in the requested format.
Foam Core Signs, Single sided Qty. Code Item Discount Regular Amount 70009 Vertical, 22" x 28" $213.15 $277.10 70010 Horz., 22" x 28" $213.15 $277.10 70011 Vertical, 28" x 44" $324.75 $422.20 Please see our Graphic Guidelines 70012 Horz., 28" x 44" $324.75 $422.20 Meterboard, 39" x page for specific file and artwork 70025 $657.25 $854.45 90.75" information. Vinyl Banners with Digital Printing Qty. Code Item Discount Regular Amount See our Graphic Upload page for Grommets, per sq. ft.- 70065 $27.00 $35.10 Vertical a step by step guide on uploading Grommets, per sq. ft. - 70071 $27.00 $35.10 your artwork. Horizontal Pockets, per sq. ft. - 70066 $29.05 $37.75 Vertical Pockets, per sq. ft.- 70072 $29.05 $37.75 Horizontal
Accessories Qty. CodeItem Discount Regular Amount 70017 Blank Foamcore, 4' x 8' $57.90 $75.25 70021 Velcro, per ft, min. 5 ft. $3.80 $4.95 70004 7" x 44" ID Sign $63.75 $82.90
50094 Floor Easel $57.10 $74.25 50095 22x28 Sign Holder $130.15 $169.20
Table Clings Table clings are made to fit our Pedestal table tops! Qty. Code Item Discount Regular Amount 70034 36"x36" Rnd Table Cling $226.80 $294.85
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Graphics: $ Due to the custom nature of this product, no refunds or cancellations are available. 9.500% Tax*: $ Amount Due: $
BOOTH # Company Name:
Contact Name Contact Email Address
Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Upload Deadline Tuesday, June 5, 2018 Orders with complete Payment Authorization and graphics must be received before Upload Deadline date Graphic File File Graphic Instructions Upload
All graphic files for ordered products should be uploaded to our FTP site.
Address: https://files.shepardes.com/folders/show?path=FTP+Files%2FDrop+Off%2F- 2018%2F07_Anime+Expo%2FExhibitor+Upload Username: sesftp
Password: ftpftp
1 Name your files in this format: Company Name_Booth#_Panel Letter example: Shepard_1905_A 2 When you are in your show folder, you can either drop and drop your files into the folder to initiate upload or You may click the Upload Files button and select the files you need to upload.
3 When upload is complete, email the name of your files to: [email protected] As the subject line use: "Show Name" FTP Upload
Failure to follow these steps could result in delayed graphics.
Please see Graphic Guidelines page for file specifications.
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Graphic Guidelines Graphic ACCEPTABLE FILE FORMATS Shepard uses the most current version of Adobe Creative Cloud. If providing native files from another version, please provide an .idml file. Program File Extension Special Considerations Adobe Acrobat .pdf Create using a high-quality output.* Adobe Illustrator .ai, .eps Vector artwork. Images embedded and fonts changed to outlines** or a packaged file. Adobe InDesign .indd, .idml Fonts changed to outlines** or a packaged file. Adobe Photoshop .tiff, .psd, .eps Raster artwork. File should be in CMYK color space. WE DO NOT ACCEPT: Microsoft® Word®, Excel®, or PowerPoint® files for artwork/graphics. FONTS If creating artwork in Adobe® InDesign® or Illustrator® there are two options when supplying fonts. Supply us with PC format TTF fonts. Change fonts to outlines. This prevents font substitution through layout and production. REMEMBER: if creating outlines, text is no longer editable. Package the fonts from InDesign or Illustrator (File → Package → Check “Copy Fonts”) and submit with your artwork. ARTWORK GUIDELINES Document Size & Specs All artwork should be created at 100% size at 150 dpi or in a proportionally scaled down format (ex. 50% at 300 dpi or 25% at 600dpi). NOTE: Mark artwork to the dimensions it is sized to if not 100%. All content should be kept within the live area, leave approximately 2" all the way around artwork to ensure sign holder or structure metal does not cut off content. COLOR All artwork should be created/supplied in the CMYK color space. Please provide Pantone® colors/HEX code if we need to match a specific color during the printing process. All PMS colors should be converted to CMYK Process Color in the artwork. NOTE: Converting color from RGB to CMYK will change the vibrancy and the look of some effects, DO NOT design artwork in RGB. Colors may vary due to output devices.
ARTWORK FILE TYPES & RESOLUTION Artwork can be created in several ways. Here are some things to consider. Vector Vector-based artwork is resolution independent and can be enlarged or reduced without loss of quality. This is the preferred file type and is most often created in Adobe Illustrator and used for creation of logos and clip art. Raster This type of file is resolution dependent and will reproduce poorly if the appropriate file resolution is not supplied. If you supply raster art, it is best to save your artwork in a 1 to 1 (full size) output ratio at 150dpi or higher. Lower resolutions (1MB or smaller) will result in reduced image quality. File size should not exceed 200MB (if possible). Raster images are most often created in Adobe Photoshop® and is most often used for photographic images. Resolution Artwork should be 150dpi at 100% scale or 300dpi at half size. This will ensure the artwork remains high resolution when printed at full size. See samples below.
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Order Deadline Tuesday, June 5, 2018 Order with full payment and graphic files must be received by Order Deadline Date above. Orders received after this date may not be available. Hanging Rental Signs Rental Hanging Attention Getting ● High Visibility ● Great Branding Easy ● Cost Effective Rental ● Durable Dye Sublimation Graphics
All Rentals Include:
Dye sublimation printed fabric pillow case
CIRCLE DESIGN SQUARE DESIGN Rental frame Code Size Discount*Regular Code Size Discount* Regular 69140 10' x 48" $6,499.85 $8,449.80 69143 10' x 48" $7,903.85 $10,275.00 Blockout liner 69142 16' x 48" $10,330.40 $13,429.50 Basic harness
Weighs under 75 pounds
Rigging not included
TRIANGULAR DESIGN WAVE DESIGN Code Size Discount* Regular Code Size Discount* Regular 6914410' x 48" $6,395.75 $8,314.50 69145 48" Single $2,816.65 $3,661.65 69146 48" Double $3,748.10 $4,872.55 Graphics must be received prior to the Discount Deadline date to receive discount pricing. See Graphic Guidelines for file specifications and Graphic Uploads for file submissions.
Don't forget to also place an order for hanging your sign!
Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Hanging Sign Rental: $ All orders cancelled by the exhibitor within 30 days of first day of exhibitor move in day may be subject to cancellation 9.500% Tax*: $ fees up to 100% of the total order, based upon the status of move-in, work performed and/or Shepard set-up costs or Amount Due: $ expenses. * All tax rates are subject to change.
Company Name: Booth #
Contact Name Contact Email Address
Please Sign Card Holder Signature the advance shipping warehouse own labels, make sure the same i thesame sure own make labels, eac onelabelfor atleast Print by fr encumbered becomes theshow floor before first, installed HANGING SIGN H U R H U R S S : If you have a sign or anything (truss, etc.) that has beena you thathas : If anything etc.) or haveasign (truss, For: Booth #: TO: For: Booth #: TO: h box. Include the exhibiting theexhibiting Include h box. nformation below is on your below is lab nformation
address. Hanging items must be identified andreadily beidentified availabl must Hangingitems address. HANGING SIGN HANGING SIGN ADVANCE WAREHOUSE ADVANCE WAREHOUSE First day freight canarrive w/o a surcharge: First day freight canarrive w/o a surcharge: Last day freight can arrive w/o a surcharge: w/o a arrive can dayfreight Last surcharge: w/o a arrive can dayfreight Last c/o Shepard Exposition Services c/o Shepard Exposition Services Delivery Hours: M-F, 8-4:30 PM Delivery Hours: M-F, 8-4:30 PM (EXHIBITING CO. NAME) CO. (EXHIBITING (EXHIBITING CO. NAME) CO. (EXHIBITING company name and booth number. If you your If creating are andboothnumber. name company 2315 ELocustCourt 2315 ELocustCourt Ontario, CA 91761 Ontario, CA 91761 eight. June 26, 2018 26, June 2018 26, June June 7, 2018 7, June 2018 7, June els. Anime Expo Anime Expo pproved to hang from theceiling, tohangfrom pproved e since theye since are
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Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018 Order with complete Payment Authorization and graphics must be received before Discount Deadline date to receive discounted pricing. Structural Integrity Integrity Structural Statement
This form must be completed for all suspended structures. Please include the completed form with your hanging sign order forms.
As the contracted exhibitor, the display house or builder for the below exhibitor, do hereby certify and guarantee that the stress points for the hanging structure have been properly engineered and tested. We further certify that the structure can be hung safely and has been constructed to meet all applicable regulations and safety measures. We hereby release, indemnify and forever hold harmless the following:
Anime Expo Los Angeles Convention Center Shepard Exposition Services
along with their subsidiaries, their directors, officers, employees, representatives, agents and contractors from and against any and all liability, claims, damage, loss, fines, or penalties arising from the installation, use or dismantling of this structure. All hang points supporting in excess of 200 lbs. may be verified (metered) on site at the exhibitor's expense.
Exhibiting Company
Authorized Signature Date
Authorized Name (printed)
Display House/Builder (if applicable)
Authorized Signature Date
Authorized Name (printed)
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Need a Hanging Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018 Sign? Check out our
Hanging Signs 101 Signs Hanging Things to Know! Rentals!
All signs must be designed to comply with Show Organizer rules and regulations and facility limitations. Shepard is responsible for assembly, installation, and removal of all hanging signs, overhead truss, attachment and removal of light fixtures for truss and lights, as well as any additional installation required for chain motors, span sets or other packages. Only Shepard personnel are allowed in aerial lifts or operate mechanical equipment. Only Shepard certified riggers can install and remove any and all hanging materials that will be flown overhead.
All signs, with the exception of banners, must have structural rigging points and signs exceeding 200 pounds must include detailed construction plans with a current structural engineer's stamp. Send these plans to Customer Service in advance of the first day of move in.
Include engineer-stamped drawings with hanging instructions as well as a set of assembly instructions (placement/orientation/height from floor) with the order. Shepard accepts no liability for any work completed without such instructions, when required. If your sign requires electricity, make sure it is in working order and in accordance with the National Electric Code. Overhead Signs should be sent in a separate container directly to the advance warehouse using the Advance Hanging Sign shipping label.
Additional charges may be applied by Shepard due to regulations at the facility, weight limits, union jurisdictions, facility contracts, and in house providers. Including but not limited to: spanner truss for load points, additional labor for power and/or lighting specifics, additional materials, facility pick point ceiling fees, facility and/or in house exclusive labor charges, etc.
Hanging Sign Checklist Have questions or need more help? Complete and Submit Payment Authorization Form Our knowledgeable staff Order Assembly labor to have your sign built by Shepard Certified Riggers is ready to assist...give us Order Install and Dismantle labor for all Hanging Signs, Truss and Motors a call! Order necessary Chain Motors, Rotating Motors and Truss Place electrical orders (if necessary) Submit Diagrams with orientation, dimensions and placement for ALL materials that will be flown overhead. Package Hanging Sign(s) in a separate container from exhibit materials Label Hanging Sign(s) using the Hanging Sign Shipping Label from this service manual Ship Hanging Sign(s) to the Advance Warehouse by: Tuesday, June 26, 2018
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018 Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing. Order Early! SES will process requests for rigging in the order & Sign Hanging Rigging Overhead Labor Hours they are received and will make Monday-Friday, 8:00 AM - 4:30 PM ST - Straight time: all attempts to honor requested OT - Overtime: Monday-Friday, 4:30 PM - 8:30 PM start times. DT - Double-time: All day Saturday & Sunday, all other hours and holidays Step One: Tell Us About Your Sign Type: Cloth Wood Truss Metal Other Shape: Square Triangle Rectangle Circle Other Size: Height Width Length Weight Step Two: Order Assembly and Disassembly Labor. Shepard Certified Riggers are required to assemble all hanging signs to ensure structural integrity Sign Assembly Labor Please indicate who will be supervising ASSEMBLY: Est Total Est Code ItemDiscount Regular □ Shepard Supervision 68069 Exhibitor Supervised Man Hours Amount
69150 ST$168.75 $219.40 $ **Supervisory fee is 30% of total cost or $60, whichever is greater. 69151 OT $253.13 $329.05 $ Exhibitor 69152 DT $337.50 $438.75 $ Contact Date of Assembly Start Time Should hanging sign or supervision not be present at time the crew arrives a 1 Hour Crew Minimum charge will be applied. Sign Disassembly Labor Please indicate who will be supervising DISASSEMBLY: Est Total Est Code ItemDiscount Regular □ Shepard Supervision 68073 Exhibitor Supervised Man Hours Amount 69153 ST$168.75 $219.40 $ **Supervisory fee is 30% of total cost or $60, whichever is greater. 69154 OT $253.13 $329.05 $ Exhibitor 69155 DT $337.50 $438.75 $ Contact Date of Disassembly Start Time
Step Three: Order Overhead Rigging Crew Rates are per lift and crew (up to 3 riggers) per hour. One hour minimum per lift/crew - lift/crew thereafter is charged in 1/2 increments. Rigging Installation Rigging Removal Est Total Est Est Total Code Discount Regular Code Discount Regular Est Amount Hours Amount Hours 69156 $796.90 $1,035.95 $ 69157 $796.90 $1,035.95 $ Date of Install Start Time Date of Removal Start Time *If additional crew or Labor is needed, additional charges may apply. Additional charges may be applied by Shepard due to regulations at the facility, weight limits, union jurisdictions, facility contracts, and in house providers. Including but not limited to: spanner truss for load points, additional labor for power and/or lighting specifics, additional materials, facility pick point ceiling fees, facility and/or in house exclusive labor charges, etc. Additional charges will apply for additional supplies required to ensure structural integrity of overhead sign. Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Overhead Rigging: $ No refunds or exchanges once item has been delivered to your booth. NA Tax*: $ Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in. Amount Due: $
Company Name: Booth #
Contact Name Contact Email Address Please Sign
Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018 Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing. Overhead Rigging Rigging Overhead Equipment Black (06) Silver(15) Truss* Code QTY Item Discount Regular Amount 6909412" Silver Box Truss (Per FT) $30.60 $39.80 69094 12" Black Box Truss (Per FT) $30.60 $39.80 69038 12" Silver Corner Block $114.75 $149.20 69038 12" Black Corner Block $114.75 $149.20 70067 Design Fee (Hourly) $191.25 $248.65 *If you are ordering truss, you also need to order motors! For more information, to request a design/scaled plot, or to place Truss Details additional orders (Quantity & Size) please contact Shepard's Customer Service Department at: Motors Code QTY Item Discount Regular Amount [email protected] 69017 One Ton Hoist/Chain Motor $650.25 $845.35 69016 Half Ton Hoist/Chain Motor $573.70 $745.80 69101 1/4 Ton Hoist/Chain Motor $344.20 $447.45 69019 Rotating Motor 500 LB Limit $611.95 $795.55 69020 Rotating Motor 200 LB Limit $344.20 $447.45
Rotate Clockwise Rotate Counterclockwise (right) (left)
Include the following items with your Truss and Motor Order: Hanging Sign Instructions Sign/Hanging Diagram Placement Grid Overhead Rigging Labor Order
Additional Equipment and Supplies may be ordered and will be available onsite to use as needed to ensure structural integrity of the sign. Signature indicates you read and accept the Payment Policy and Terms & Conditions. Total Rigging Equipment: $ No refunds or exchanges once item has been delivered to your booth. 9.500% Tax*: $ Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in. Amount Due: $ Rental items found and in use in your booth are subject to "Regular" pricing. Company Name: Booth #
Contact Name Contact Email Address
Please Sign Card Holder Signature LABOR JURISDICTIONS LOS ANGELES, CA
LABOR California is NOT a “right-to-work” state. The installation and dismantling of prefabricated displays comes under the jurisdiction of the Painters union. Union Labor is available to assist in the installation and dismantling of exhibit booths. Exhibit labor, freight and rigging labor, electricians and plumbers can be arranged for at established rates, using the enclosed order forms.
EXHIBIT LABOR JURISDICTION Painter union exhibit labor claims jurisdiction for the installation, dismantling, and first cleaning of prefabricated exhibits and displays. However, one (1) full-time exhibiting company employee may work without tools for thirty (30) minutes on the installation (move in) and (30) thirty minutes on the dismantle (move out), without union labor on booths that are smaller than 10x10. All booths over 10x10 or exceeding 10 linear feet require union labor. Exhibitors are not permitted to use tools of any type (screwdrivers, hammers, electric drills, power saws, etc) on booths of any size. Exhibitors may handle and set out the products they manufacture; however all background materials-display boards, back drops, stands-anything products are displayed upon, attached to, or made part of and laying of floor tile and carpets must be installed by union labor. If union labor is needed, exhibitor personnel may work alongside of the union on a one to one basis.
MATERIAL/FREIGHT HANDLING JURISDICTION The Teamsters have jurisdiction over all unloading and reloading of materials. The union also has jurisdiction over the operation of all material handling equipment – this includes all dollies and hand trucks. Exhibitors may carry only what 1 person can manage in one trip, using no equipment. No hand carried items may come through the loading dock. Current union jurisdiction precludes hotel personnel from delivering material to exhibit booths.
Vehicles must not be left unattended at the loading areas. Any unattended vehicles will be towed at the owner’s expense.
GRATUITIES /BREAKS Tipping is expressly prohibited. This includes such practices as giving money, merchandise, or other special consideration for services rendered. Do not give coffee breaks other than mid-morning and mid-afternoon, when the union has a 15 minute paid break. Meal breaks are one hour. Any attempt to solicit a gratuity by an employee for any service should be reported immediately to Shepard Exposition Services.
IN GENERAL Exhibitors do not have to respond to grievances or complaints from union and trade personnel with respect to work jurisdictions. Please refer all such disputes and/or questions to Shepard management personnel immediately.
SAFETY Safety of everyone working in the hall is of our utmost concern at all times. Standing on chairs, tables and other rental furniture is prohibited. This furniture is not engineered to support your standing weight. Shepard Exposition Services cannot be held responsible for injuries or falls caused by the improper use of this furniture. If assistance is required in assembling your booth, please order labor on the Labor Order Form included in this manual and the necessary ladders and tools will be provided.
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018 Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing. Shepard Blue Blue Shepard Labor Supervised Labor Hours Choose Shepard Blue for ST - Straight time: Monday-Friday, 8:00 AM - 4:30 PM OT - Overtime: Monday-Friday, 4:30 PM - 8:30 PM your labor needs and leave DT - Double-time: All day Saturday & Sunday, all other hours and holidays your worries behind! Shepard Blue Supervised Labor **Supervisory fee is 30% of total cost or $60, whichever is greater. Code Discount Regular +30% 68066ST $135.00 $175.50 30% Spend a Little, Save a Lot 68067OT $202.50 $263.25 30% Shepard will supervise* the labor, set up your exhibit according to your 68068 DT $270.00 $351.00 30% instructions, dismantle it, pack it, and ship it out per your information! (68070/68071/68072) Step One: Step Two: Step Three: Step Four: Choose Your Service How Many People? How Many Hours? When Should the Build be Complete? Installation # # Date: Time: Dismantling # # Date: Time: Both # # Date: Time: Step Five: Tell Us About Your Exhibit! (this portion must be completed before Shepard can begin any work on your exhibit) Inbound Freight Carrier Name Tracking or Pro # Estimated Weight # of Pieces Advance Warehouse or Direct to Show site? Estimated Arrival Date
Set Up Information: Company Contact Name: Email Cell Phone # Contact Arrival Date Time Build Should be Complete Booth Size: X Carpet: Ordered from Shepard Exhibitor Owned Carpet Carpet Padding Drawings/Photos/Instructions: Attached Emailed to Shepard With the Exhibit In crate # Electrical Placement Emailed to Shepard Drawing Attached Drawing with Exhibit (exhibitor is responsible to order) Does Electrical go UNDER carpet? Yes No Graphics: With Exhibit Shipped Separately Other Services Ordered: Overhead Rigging Cleaning AV Outbound Shipping: # of Crates # of Cartons #of Fiber Cases # of Pallets Ship To: Phone # Must Arrive at Destination By: Name of Carrier Method: Common Air Van Other Date Carrier is Scheduled to Pick Up Freight If Your Carrier doesn't show? Reroute with SLS *Allow time for empty return when scheduling your pick up Send to warehouse for pick up ($400 minimum charge) Hours are based on estimates, you will be invoiced for actual time incurred. Minimum one hour per person ordered. Estimated SES Blue Labor: $ Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in, otherwise a 1 hour per man ordered will apply. NA Tax*: $ Amount Due: $ Company Name: Booth #
Contact Name Contact Email Address Please Sign Card Holder Signature
Event Code: C186380718 Anime Expo Connect With email [email protected] Los Angeles Convention Center - Los Angeles, California Us! phone (909) 212-7240 fax (909) 218-8986 July 4 - 8, 2018 mail 2315 E Locust Court Ontario, CA 91761 Discount Deadline Thursday, June 14, 2018 Order with complete Payment Authorization must be received before Discount Deadline date to receive discounted pricing. Exhibitor Exhibitor Labor Supervised Labor Hours ST - Straight time: Monday-Friday, 8:00 AM - 4:30 PM OT - Overtime: Monday-Friday, 4:30 PM - 8:30 PM DT - Double-time: All day Saturday & Sunday, all other hours and holidays
Exhibitor Supervised Labor Code Discount Regular Estimate Helpful Hints! 68060ST $135.00 $175.50 Send your booth to the Advance Warehouse so it will be onsite when you arrive. Send a detailed drawing and instructions to us prior to the event. 68061OT $202.50 $263.25 When ordering dismantle labor, factor in the time it takes to remove aisle carpet and 68062DT $270.00 $351.00 return empty containers. (68063/68064/68065) Step One: Step Two: Step Three: Step Four: Choose your service How many people? How many hours?Any other details? Installation # # Any special tools needed? Ladders? Lifts? Dismantling # # Details: Both # #
Step Five: Schedule Date Start Time End Time Step Six: Onsite Contact Info Installation Request Name Dismantle Request Cell # Email: Requested times are not guaranteed and are based on availability.
Exhibitor Owned Carpet Installation/Removal Use if you are shipping carpet to the event and require Shepard to install it for you. To determine square footage amount, multiply the width of your booth space by the length of your booth space. Carpet and flooring must be shipped to the advance warehouse. Code SQ FT Description Discount Regular Amount Flooring Type: 68080 Flooring Only 1.00 1.30 Carpet Rolls Padding 68083 Padding + Flooring 1.50 1.95 Carpet Squares Other 68079 MINIMUM 270.00 351.00 Is electrical to be installed under your carpet? Yes No (Please forward Shepard a diagram of your electrical layout.)
In a Hurry or Have a Plane to Catch? Choose Shepard Blue for your labor needs and leave the work to us!
Hours are based on estimates, you will be invoiced for actual time incurred. Minimum one hour per person ordered. Labor Estimate $ Cancellations must be received in writing within 48 hours of 1st day of exhibitor move in, otherwise a 1 hour per man ordered will apply. NA Tax*: $ Amount Due: $ Company Name: Booth #
Contact Name Contact Email Address
Please Sign Card Holder Signature Shepard Glossary Advanced Freight – Refers to freight that has been sent to Shepard’s warehouse prior to the Event move in. Advance Order – An order for services sent to service contractor prior to installation date. Aisle Carpet – The carpet that is placed on the Event floor in the aisles to separate the booths. Back Wall – Refers to the drape used at the rear of a standard booth. Bill of Lading – A legal document that establishes the terms between the shipper (exhibitor) and transportation company (carrier) for the transport of goods between specified points for a specified charge. A bill of lading is required to be filled out and turned in at the Shepard Service Desk at the close of the show, after the exhibitor is all packed up, in order to Shepard to release the freight to the transportation company (carrier) Booth Package – This term describes the equipment supplied to exhibitors from show management. Certified Weight Ticket – Certified weight ticket is a required documented measurement used for shipping exhibit properties. All carriers checking into a Shepard marshaling yard are required to present a certified weight ticket at check in. Common Carrier – A transportation company moving exhibitor freight, which usually only accepts crated materials that it can consolidate with the properties of other customers into one shipment bound for the same destination. Only Shepard can accept freight from a common carrier. Corner Booth – An exhibit space with exposure on at least two aisles, usually found at the end of a row of inline booths. CWT – “Century Weight” or “hundredweight”. The total weight of a crate is divided by 100 to obtain billable weight. 51,000 lbs / 100 = 510 cwt Drayage – The service that includes delivery of materials to an exhibit space, removal of empty crates, storage of crates during the Event, return of crates at the end of the Event, and delivery of materials to the carrier loading area. DT Labor – Double‐time labor, or work performed on double time and charged at twice the published rate. Empty Sticker – A colored sticker used to mark empty crates and boxes for storage provided in the material handling service. See Service Desk for Empty Stickers. Exclusive Contractor – One who holds an exclusive contract with a facility or event manager to provide specified services to that facility or Event. Exhibitor‐Approved Contractor (EAC) – Also called an independent contractor, a supplier hired by an exhibitor to perform trade Event services independently of Event management‐appointed contractors. Exhibitor Kit – Also known as a Service Manual, this is package of information that contains all rules, regulations and ordering forms relating to an exhibition, provided to exhibitors by Event management. Facility Carpeted – Indicates the exhibit hall and/or ballroom in which the Event is taking place is already carpeted. Floor Order – An order for product or service placed after Advance Deadline therefore not eligible for discounted rates. Floor Port – A utility box recessed in the floor containing electrical, telephone or plumbing connections. Freight – Exhibit properties and other materials shipped for an exhibit. Freight Desk – The area where inbound and outbound exhibit materials are handled at a trade event. Forklift /Ground Rigging – Handling and assembly of machinery that requires the use of a forklift. This includes positioning and/or re‐skidding of exhibitor material, machinery and equipment. Hard wall – A type of exhibit construction in which walls are made of a solid material, rather than fabric. I&D – Installation and dismantling of an exhibit by a labor source. Exhibitors may orders this service from the general contractor. ID Signs – Typically a 7” x 44” cardstock sign that contains exhibitor name and booth number. In‐line – An exhibit that is constructed in a continuous line with other exhibits. Island Exhibit – An exhibit with aisles on four sides. There is no pipe and drape construction provided to Island booths. Labor – Contracted workers who perform services. When labor is ordered, hours are based on estimates and will be billed actual time incurred. Requested times are not guaranteed and are based on availability. Minimum of one hour will be charged. Additional time will be billed in increments. Rates are based on when labor was performed: ST, OT, DT. Logistics – Point to point transportation services for freight by an appointed carrier. Marshaling Yard – A lot where trucks gather for orderly dispatch to Event site. When Shepard provides a marshaling yard, all carriers must check in, present a weight ticket, and will be guided to the docks to unload when a space is available. The same is true for the out of the show. Applicable fee applies. Move In – Refers to the date and time that exhibitors gain access to a facility and are able to begin the construction and/or set up of their booth. Mobile Spotting Fee – The charge for Shepard personnel to safely guide vehicles operated by exhibitors on the exhibit hall floor when approved by show management and if Shepard determines such activity to be operationally feasible and safe. All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel. All local fire marshal rules and regulations apply. Please call customer service for details. Move‐out – The date/time specified by Event management for dismantling exhibits and clearing the exhibition floor. Also referred to as Tear Down. Padded Van Shipment – Uncrated goods covered with blankets or other protective padding and shipped via van line. Perimeter Booth – A booth space on an outside wall. Pipe and Drape – Tubing covered with draped fabric to make up rails and back wall of a trade show. Porter Service – A service that includes the emptying of wastebaskets within the booth at specific intervals during the show. Quad Box – Four electrical outlets in one box provided by the electrical contractor. Registration – This refers to an area that Event management uses to register and check in Event exhibitors, buyers and attendees. This is the place in which show badges can be obtained. Rigger – A skilled worker responsible for handling and assembly of machinery. Right‐to‐Work state – A state where no person can be denied the right to work because of membership or non‐membership in a labor union. See the Union Rules and Regulations within your manual for specific guidelines. Service Desk – The location at which exhibitors order services. Side Rails – The wall between two booths used to divide exhibits, typically 3’ high. Skirting – Decorative covering around tables and risers. Tables are skirted on 3 sides unless additional skirting is ordered. Special Handling: An additional charge that applies to exhibits shipments requiring extra labor, equipment, or time for delivery to exhibit space. ST labor – Straight time labor, or work performed during normal hours at the standard rate. Targets – Exhibitor move in date/time prior to general move‐in available by appointment only. Visqueen – A clear heavy plastic sheeting that is placed over exhibiting carpeting after it is laid in order to protect it until show opens.
ANIME EXPO JULY 5-8, 2018 LOS ANGELES CONVENTION CENTER LOS ANGELES, CA
INTERNATIONAL SHIPPING INSTRUCTIONS
ML International has been appointed the Preferred Import Agent for ANIME EXPO by Shepard Exposition Services. Please find important instructions on the following pages, including shipping deadlines and documentation requirements for the importation of your exhibition materials to the USA.
AIR FREIGHT: COMMERCIAL INVOICE – DOCUMENTATION DEADLINE: June 14th , 2018 LATEST ARRIVAL TO (LAX) AIRPORT: June 17th , 2018 DELIVERY TO ADVANCED WAREHOUSE BY: June 22nd , 2018
COMMERCIAL INVOICE – DOCUMENTATION DEADLINE: June 21ST , 2018 LATEST ARRIVAL TO (LAX) AIRPORT: June 24th , 2018 DELIVERY DIRECT TO SHOW SITE: July 2nd , 2018
AIR FREIGHT – DESTINATION: LOS ANGLES INTERNATIONAL AIRPORT (LAX) IATA/DIRECT AWB: EXHIBITOR NAME: Los Angeles Convention Center 1201 S. Figueroa St. Los Angeles, CA 90015
Notify Party ML International/Airways Freight Corp. Tel: 800-643-3535 Attn: Air Department ANIME EXPO Exhibitor Name: ______Booth# ______
280 Shuman Blvd. Suite 105 | Naperville, Illinois 60563 p 630.355.5911 | c 630.621.8909 | www.mlintl.net
Ocean Freight - Please route all ocean freight through PORT OF LOS ANGELS
COMMERCIAL INVOICE – DOCUMENTATION DEADLINE: June 7th , 2018 LATEST ARRIVAL TO SEA PORT: June 10th , 2018 DELIVERY TO ADVANCED WAREHOUSE BY: June 22, 2018
IT IS HIGHLY RECOMMENDED THAT ALL FREIGHT BE DELIVERED TO THE ADVANCE WAREHOUSE TO AVOID WAITING TIME AND SURCHARGES.
Bill of Lading Consignee Exhibitor Name: ANIME EXPO Los Angeles Convention Center 1201 S. Figueroa St. Los Angeles, CA 90015
Notify Party ML International 280 Shuman Blvd. Ste. 105 Naperville, IL 60563 Attn: Cassia Tuggle ANIME EXPO Exhibitor Name: ______Booth# ______
Pre-alerts: E-mail a copy of the AWB / B/L to the Naperville, IL office. Please e-mail pre-alerts to: [email protected] Phone: 1-630-355-5911
Original documents: Please courier original B/L and commercial invoices to the following address:
ML International Expo Logistics 280 Shuman Blvd. Suite 105 Naperville, IL 60563
280 Shuman Blvd. Suite 105 | Naperville, Illinois 60563 p 630.355.5911 | c 630.621.8909 | www.mlintl.net
Marks and Packing: All cases, crates or cartons must be clearly market on two sides as shown below skidded or containerized cargo should be individually labeled with these same marks:
For shipments that are going to advance warehouse. Advance Warehouse shipping address: Exhibiting Company Name / Booth # ______C/O Shepard Exposition Services 2315 E. Locust Ct. Ontario, CA 91761 For: AMIME EXPO
First day freight can arrive Advance Warehouse W/O a surcharge is: June 1st, 2018
Last day freight can arrive Advance Warehouse W/O a surcharge is: June 22nd, 2018
For shipments going direct to the show site. Direct to Show Site: Exhibiting Company Name / Booth #______C/O SHEPARD EXPOSITION SERVICES Los Angeles Convention Center 1201 S. Figueroa St. Los Angeles, CA 90015 For: ANIME EXPO
WILL NOT BE DELIVERED PRIOR TO: July 2nd, 2018 12:00 PM
EXHIBITOR MOVE IN
Targeted Move- In Red: 12:00 PM - 2:00 PM Monday July 2nd, 2018 Blue: 2:00 PM - 6:00 PM
General Move - In Tuesday July 3rd, 2018 8:00 AM – 5:00 PM Wednesday July 4th, 2018 8:00 AM – 8:00 PM
280 Shuman Blvd. Suite 105 | Naperville, Illinois 60563 p 630.355.5911 | c 630.621.8909 | www.mlintl.net
EXHIBITOR MOVE-OUT
Wednesday July 8th, 2018 3:00 AM – 9:00 PM Carriers must be checked in by 8:00 PM on July 8th, 2018.
Deadlines:
Air Freight should arrive on or before June 17th, 2018 for delivery to Advance Warehouse by June 22nd, 2018. For shipments going direct to show site the arrival date is June 24th, 2018 for delivery on June 29th, 2018.
Ocean Freight should arrive on or before June 10th, 2018 for delivery to Advance Warehouse by June 22nd, 2018. All LCL ocean freight will need to be delivered to advance warehouse. Please check with ML International Expo Logistics for FCL ocean freight for arrival date.
ISF – it is the responsibility of the shipper to have all ISF filed prior to sailing and confirmed with customs. ML International is not responsible for ISF not being filed on time. Please contact us to have the proper form filled out. This must be completed, approved, and ISF confirmation # sent back to you prior to the vessel sailing. If this is not done a customs fine can be levied and forwarded on to you.
If you plan on shipping items with ION Batteries, please advise prior to shipping. For example, but not limited to: laptop computers, electronic tablet, power tools with batteries, etc. If you plan on shipping video monitors or other items, please advise us so proper FDA and FCC forms can be filed out in advance.
280 Shuman Blvd. Suite 105 | Naperville, Illinois 60563 p 630.355.5911 | c 630.621.8909 | www.mlintl.net