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Invitation to bid (ITB) Supply of Motorcycles ITB No. MYA/14/MMOC/PR/ITB-NCB/0007 Section 1: Bid data Date of issuance 22 May 2014 Project GFATM Date: 27 May 2014 Pre-bid conference Time: 11:00 Hrs Place: UNOPS Office, Yangon Date: 03 June 2014 Requests for clarifications due Time:12:00 Hrs Date: 03 June 2014 UNOPS clarifications to bidders due Time: 17:00 Hrs Date: 06 June 2014 Last Date, Time and Place Time: 12:00 Hrs of Receiving of Bids Place: UNOPS Office, Yangon Date: 06 June 2014 Date, Time and Place Time: 14:00 Hrs of Bid Opening Place: UNOPS Office, Yangon Email for clarification [email protected] [All times shown are as per the Myanmar Standard Time (MST) -GMT+ 6.30 hrs)] 2 of 13 Section 2: ITB letter UNOPS plans to procure “Motorcycles” as defined in accordance with these documents. UNOPS now invites sealed Bids from qualified Bidders for providing the requirements as defined in the UNOPS Specification attached hereto. Bids must be received by UNOPS at the address specified not later than 12:00 Hrs (GMT + 6:30 Hrs) on 06 June 2014. Bidding will be conducted through the One Envelope National Competitive Bidding procedure specified in the UNOPS Procurement Manual available on UNOPS website. This UNOPS ITB consists of five documents and a series of annexes which will be completed by Bidders and returned with their Bid ITB section 1: Bid Data Sheet ITB section 2: ITB Letter (this document) ITB section 3: Instructions to Bidders ITB section 4: UNOPS Technical Specifications / Statement of Work ITB Section 5: UNOPS General Conditions (Services / Goods) Annexes B to D shall be mandatory. Annex A shall be submitted by bidder in advance of the deadline for submission of bids to inform UNOPS their interest or no interest in bidding. If a potential supplier is not interested in participation, UNOPS would appreciate if this form can be returned indicating reasons for non-participation. Annex A Bid / No Bid Confirmation Form Annex B Check List Form Annex C UNGM Vendor Registration Form Annex D Bid Submission, Technical, Delivery and Price Schedule Offer Form Annex E Final destination Interested eligible bidders may obtain further information by writing email to [email protected] 3 of 13 Section 2: Instructions to bidders 1. Purchaser 1.1. The Purchaser is UNOPS, Yangon. Myanmar. UNOPS means the United Nations Office for Project Services. 2. Pre-Qualification and Eligibility Requirement 2.1 Bidders shall not submit more than one bid in this bidding process, except for alternative offers, if permitted. 2.2 Bidders must not be associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by UNOPS to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods under this Invitation to Bid. 2.3 Bidders must not be under a declaration of ineligibility for corrupt and fraudulent practices published by UNOPS on its website. Bidders must meet the eligibility criteria as published on the UNOPS website. 2.4 When the Bidder is not the manufacturer of the Goods, the Bidder shall be duly authorized by the manufacturer of the Goods to submit bid, assuring full guarantee and warranty obligations as per the contract. 2.5 Even though the Bidders meet the above qualifying criteria, they are subject to be disqualified if they have made misleading or false representations in the forms, statements and attachments submitted in proof of the qualification requirements; and/or record of poor performance such as, not properly completing contracts, inordinate delays in completion, litigation history, financial failures etc. 3. Cost of bid 3.1 The Bidder shall bear all costs associated with the preparation and submission of its Bid. UNOPS will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the solicitation process. 4. Content of solicitation documents 4.1 The goods required, Bid procedures and contract terms are prescribed in these solicitation documents, contents of which are listed in the cover section, Invitation to Bid. 4.2 Bids must offer goods for the total requirement of each lot, unless otherwise permitted in the solicitation document. Bids offering only part of the goods may be rejected unless permitted otherwise in the solicitation document. The Bidder is expected to examine all corresponding instructions, forms, terms and specifications contained in the solicitation documents. Failure to furnish all information required by these documents or submission of a Bid that does not comply with these documents will be at the Bidder's risk and may affect the evaluation of the Bid. 5. Clarification of solicitation documents and Pre-bid Conference 5.1 A prospective Bidder requiring any clarification of the solicitation documents may notify UNOPS in writing at e-mail address indicated in the Section 1 of the ITB. UNOPS will respond in writing to any request for clarification of the solicitation documents that it receives by the due date outlined in Section 1. Written copies of UNOPS response (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective Bidders that have collected the solicitation documents from the office, sought clarifications or those who have attended the pre-bid meeting. All clarifications will also be posted on the UNOPS website. 5.2 A pre-bid conference will be held at UNOPS offices on 27 May , 2014 starting at 11:00AM, Myanmar Standard Time (GMT+6:30 Hrs). Attendance to the pre-bid conference will be limited to two (2) representatives from each Bidder who must notify UNOPS of their intent to attend the conference. Attendance at the pre-bid conference is strongly recommended but it does not debar the bidder from bidding. Minutes of the pre-bid conference, listing questions and the related clarifications of the solicitation documents will be sent to all Bidders who attended the pre-bid conference and published in the tender notice on the UNOPS website. 6. Amendments of solicitation documents 6.1 At any time prior to the deadline for submission of Bids, UNOPS may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, modify the solicitation documents by amendment. 6.2 All prospective Bidders that have received the solicitation documents will be notified in writing of all amendments to the solicitation documents. For open competitions, all amendments will also be posted on the UNOPS website in the tender notice. 6.3 In order to allow prospective Bidders reasonable time in which to take the amendment into account in preparing their Bids, UNOPS may, at its discretion, extend the deadline for the submission of Bid. UNOPS may, at its discretion, cancel the requirement in part or in whole. 7. Language of bids 7.1 The Bids prepared by the Bidder and all correspondence and documents relating to the Bid exchanged by the Bidder and UNOPS, shall be written in English. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages in the English language in which case, for purposes of interpretation of the Bid, the translation shall govern. 8. Documents comprising the bid 8.1 As a minimum, Bidders shall complete and return the below listed documents (Annexes B, C and D to this ITB) as an integral part of their Bid. Bidders may add additional documentation to their Bids as they deem appropriate. a. Check List Form (Annex B hereto) b. Completed UNGM Vendor Registration (Annex C here to) c. Signed Bid Submission, Technical and Price Schedule Offer Form (Annex D hereto) Failure to complete and return the above listed documents as part of the Bid may result in Bid rejection, if it leads to material deviation. 8.2 Bidders are advised to complete and return the Bid / No Bid Confirmation Form prior to the submission deadline indicating whether they do or do not intend to Bid. If after assessing this opportunity you have made the determination not to submit your Bid we would appreciate if you could return this form indicating your reasons for non-participation. 9. Bid prices 9.1 The Bidder shall indicate on the Bid Price Sheet the unit prices and total bid prices of the goods it proposes to supply under the Contract. To this end, the Bidders are allowed the option to submit the bids for any one or more lots specified in the Section 2-Schedule of Requirements and to offer discounts for combined lots. However, Bidders shall quote for the complete requirement of goods and services specified under each lot on a single responsibility basis, failing which such bids will not be taken into account for evaluation and will not be considered for award. 9.2 The Price of the Goods shall be quoted as per incoterms mentioned in the Bid Price Sheet. 9.3 Fixed Price. Prices quoted by the Bidder shall be fixed during the Bidder's performance of the Contract and not subject to variation on any account. A bid submitted with an adjustable price quotation will be treated as non-responsive and rejected, pursuant to ITB Clause 24. 9.4 Alternative bids will be accepted for different models. Bidders can quote for different models complying with the technical specifications. 10. Bid currencies 10.1 All prices shall be quoted in USD or MMK (Myanmar Currency). 10.2 For evaluation and comparison purposes, UNOPS shall convert all bid prices expressed in amounts in MMK into USD.
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