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Audit Report on the Accounts of City District Government Gujranwala

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Audit Report on the Accounts of City District Government Gujranwala AUDIT REPORT ON THE ACCOUNTS OF CITY DISTRICT GOVERNMENT GUJRANWALA AUDIT YEAR 2015-16 AUDITOR GENERAL OF PAKISTAN TABLE OF CONTENTS ABBREVIATIONS & ACRONYMS .................................................................. i PREFACE ........................................................................................................... iii EXECUTIVE SUMMARY ................................................................................ iv SUMMARY OF TABLES AND CHARTS .................................................... viii Table 1: Audit Work Statistics .................................................................................... viii Table 2: Audit observation regarding Financial Management ..................................... viii Table 3: Outcome Statistics ......................................................................................... viii Table 4: Table of Irregularities pointed out .................................................................... ix Table 5: Cost-Benefit...................................................................................................... ix CHAPTER-1 ........................................................................................................ 1 1.1 City District Government Gujranwala ............................................................... 1 1.1.1 Introduction of Departments .............................................................................. 1 1.1.2 Comments on Budget and Accounts (Variance Analysis) ................................. 1 1.1.3 Brief Comments on the Status of Compliance on MFDAC Audit Paras of Audit Report 2014-15 ........................................................................................ 3 1.1.4 Brief Comments on the Status of Compliance with PAC Directives ................ 3 1.2 AUDIT PARAS ..................................................................................... 4 1.2.1 Fraud / Misappropriations ................................................................................. 5 1.2.2 Non-production of Record ................................................................................. 9 1.2.3 Irregularity / Non-compliance ......................................................................... 11 1.2.4 Internal Controls Weaknesses ......................................................................... 18 ANNEXES .......................................................................................................... 27 Annex-A ......................................................................................................................... 28 Annex-B ......................................................................................................................... 37 Annex-C ......................................................................................................................... 38 Annex-D ......................................................................................................................... 39 Annex-E ......................................................................................................................... 40 Annex-F ......................................................................................................................... 42 Annex-G ......................................................................................................................... 44 Annex-H ......................................................................................................................... 46 Annex-I ......................................................................................................................... 49 Annex-J ......................................................................................................................... 50 Annex-K ......................................................................................................................... 58 Annex-L ......................................................................................................................... 59 Annex-M ........................................................................................................................ 60 Annex-N ......................................................................................................................... 61 ABBREVIATIONS & ACRONYMS ACL Audit Command Language AIR Audit Inspection Report B&R Building & Road BHU Basic Health Unit CA Conveyance Allowance C&W Communication and Works CD Community Development CDG City District Government CM Chief Minister CPW Central Public Department DAC Departmental Accounts Committee DCO District Coordination Officer DDO Drawing and Disbursing Officer DDC District Development Committee DEO (EE-M) District Education Officer (Elementary Education- Male) DEO (EE-F) District Education Officer (Elementary Education- Female) DFR Departmental Financial Rules DO District Officer DOH District Officer Health DHQ District Headquarter DTL Drug Testing Laboratory EDO Executive District Officer FD Finance Department F&P Finance and Planning HR Human Resource HRA House Rent Allowance HSRA Health Sector Reforms Allowance i IPSAS International Public Sector Auditing Standards MB Measurement Book MS Medical Superintendent MSD Medical Store Depot MRS Market Rate Schedule NAM New Accounting Model NSB Non Salaries Budget OFWM On-Farm Water Management PAC Public Accounts Committee PAO Principal Accounting Officer P&D Planning and Development PDG & TMA Punjab District Governments & Tehsil Municipal Administration PHSRP Punjab Health Sector Reforms Programme PFR Punjab Financial Rules PIPIP Punjab Irrigated Productivity Improvement Programme PLGO Punjab Local Government Ordinance PPRA Punjab Procurement Regulatory Authority PW Public Works RDA Regional Directorate of Audit RHC Rural Health Center Rs Rupees SAP System Application Product S&GAD Services and General Administration Department SMC School Management Council SMO Senior Medical Officer TA Travelling Allowance THQ Tehsil Headquarter TMA Tehsil Municipal Administration TS Technical Sanction W&S Works and Services WUA Water Users Association ii PREFACE Articles 169 and 170 of the Constitution of the Islamic Republic of Pakistan, 1973 read with Section 115 of the Punjab Local Government Ordinance, 2001 require the Auditor General of Pakistan to audit the accounts of the Provincial Governments and the accounts of any authority or body established by, or under the control of the Provincial Government. Accordingly, the audit of all Receipts and Expenditures of the City District Government Fund and Public Account of City District Government is the responsibility of the Auditor General of Pakistan. The report is based on audit of the accounts of various offices of the City District Government, Gujranwala for the financial year 2014-15. The Directorate General of Audit, District Governments, Punjab (North), Lahore conducted audit during 2015-16 on test check basis with a view to reporting significant findings to the relevant stakeholders. The main body of the Audit Report includes only the systemic issues and audit findings carrying value of Rs1.00 million or more. Relatively less significant issues are listed in the Annex-A of the Audit Report. The audit observations listed in the Annex-A shall be pursued with the Principal Accounting Officer at the DAC level and in all cases where the PAO does not initiate appropriate action, the Audit observation will be brought to the notice of the Public Accounts Committee through the next year’s Audit Report. The audit results indicate the need for adherence to the regularity framework besides instituting and strengthening internal controls to prevent recurrence of such violations and irregularities. The observations included in this Report have been finalized in the light of written responses and discussion in DAC meetings. The Audit Report is submitted to the Governor of the Punjab in pursuance of Article 171 of the Constitution of the Islamic Republic of Pakistan, 1973 to cause it to be laid before the Provincial Assembly of Punjab. Islamabad (Rana Assad Amin) Dated: Auditor General of Pakistan iii EXECUTIVE SUMMARY The Directorate General of Audit District Governments, Punjab (North), Lahore is responsible to carry out the Audit of District Governments, Tehsil / Town Municipal Administrations and Union Administrations of three City District Governments and sixteen (16) District Governments. Its Regional Directorate of Audit, Gujranwala has Audit jurisdiction of District Governments, TMAs and UAs of one City District Government i.e. Gujranwala and five (05) District Governments i.e. Gujrat, Hafizabad, Narowal, Sialkot and Mandi Baha-ud-Din. The Regional Directorate has a human resource of 17 officers and staff, total 4,760 man-days and the annual budget of Rs25.199 million for the financial year 2014-15. It has mandate to conduct Financial Attest Audit, Regularity Audit and Compliance with Authority & Performance Audit of entire expenditure including programmes / projects and receipts. Accordingly, RDA Gujranwala carried out Audit of accounts of City District Government, Gujranwala for the financial year 2014-15. The City District Government, Gujranwala conducts its operations under Punjab Local Government Ordinance, 2001. It comprises one Principal Accounting Officer (PAO) i.e. the District Coordination Officer (DCO) covering six (06) groups of offices i.e. Agriculture, Community Development, Education, Finance & Planning, Health and Works
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