CITY OF ORILLIA Regular Council Meeting Monday, September 16, 2019 - 7:00 p.m. Council Chamber, Orillia City Centre

A G E N D A

Infrared hearing aids are available on the east wall at the back of the Council Chamber. Page

Call to Order

O Canada

Moment of Silence

Approval of Agenda

Disclosure of Interest

Presentation

Deputations

7 - 34 1. Stan Mathewson will be present to discuss Sustainable Orillia's 2020 Budget request.

Minutes

- August 15, 2019 Regular Council Meeting

Correspondence

Reports

35 - 36 1. Report Number 2019-10 of Council Committee.

1. THAT as recommended in Report CD-19-14 dated August 26, 2019 from the Clerk's Department, the appeal process set out in Chapter 834 of the City of Orillia Municipal Code - Clean and Clear be repealed.

2. THAT as recommended in Report ED-19-15 dated August 28, 2019 from the Economic Development Department, staff be directed to work with a consultant to prepare an economic impact study of the Orillia Soldiers' Memorial Hospital on the Orillia area, with a focus on the economic impact

Page 1 of 67 Page

on the downtown core;

AND THAT $40,000 be appropriated from the Operating Contingency Budget to prepare the economic impact study.

3. THAT as recommended in Report WWG-19-04 dated September 3, 2019 from the Economic Development Department, an additional $6,500 be approved and funded from the Land Acquisition Reserve for reference plans and survey work related to the Waterfront Redevelopment Project.

4. THAT Report TREAS-2019-G07 dated September 3, 2019 from the Treasury Department regarding the Semi-Annual Statement of Expenses for Members of Council from January 1 to June 30, 2019 be received as information.

5. THAT Report DSE-19-32 dated August 19, 2019 from the Development Services and Engineering Department regarding a summary of the proposed changes to the Provincial Policy Statement directing land use planning in Ontario be received as information.

6. THAT as recommended in Report CCTD-19-07 dated September 3, 2019 from the Chief Administrative Office, Policy 4.1.10.1. - Municipal Accommodation Tax - City Use be adopted as set out in Schedule "A" of the report;

AND THAT a Tourism Reserve Fund be established as per Policy 4.1.10.1. - Municipal Accommodation Tax - City Use;

AND THAT staff report back during the 2020 Budget deliberations regarding the use of the Municipal Accommodation Tax funds in accordance with Policy 4.1.10.1. - Municipal Accommodation Tax - City Use.

7. THAT, further to Report PRCD-19-07 dated September 3, 2019 from the Parks, Recreation and Culture Department, the West Orillia Park Capital Project Budget be increased by $338,190, to include the following provisional items:

- a Splash Pad - an Upgraded Shade Structure

AND THAT the increase be funded as $57,110 from the Capital Contingency Reserve and $281,080 from the Development Charges Reserve;

AND THAT Pine Valley Corporation be awarded the contract for the West Orillia Park for the sum of $3,133,190;

AND THAT the naming of the park be referred to the Recreation Advisory Committee for review and report back to Council.

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8. THAT staff, in consultation with the Environmental Advisory Committee and Bee City Working Group, be directed to prepare a report with respect to the following:

The options, logistics and potential costs associated with building additional pollinator gardens;

AND THAT the report explore educational opportunities to promote the creation and preservation of pollinator habitats.

THAT Report Number 2019-10 of Council Committee, now before Council, be adopted.

Motions

Notice of Motion

37 - 38 1. Mayor Clarke hereby gives notice that he intends to introduce the following motion:

"THAT as recommended in Report MC-19-10 dated August 28, 2019 from Mayor Clarke, Council approve free parking in Municipal Parking Lots 6 and 9 between 8:30 a.m. and 1:30 p.m. on Tuesday, October 22, 2019 for the Opioids and Other Drugs in Our Community Forum taking place in the Council Chamber of the Orillia City Centre."

a) Report - Mayor Clarke.

39 - 43 2. Councillor Cipolla hereby gives notice that he intends to introduce the following motion:

"WHEREAS the proliferation of gun-related crime in the Province of Ontario has dominated recent media coverage;

AND WHEREAS guns and gun violence has become a growing concern for Ontarians and Canadians;

AND WHEREAS gangs are targeting and enticing youth to perform criminal acts;

AND WHEREAS guns are the weapon of choice for youth gangs to exude power and resort to brazen criminal acts;

AND WHEREAS drug market participation also facilitates firearm involvement;

NOW THEREFORE BE IT RESOLVED THAT the Premier of Ontario

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be requested to call on all levels of government to collaborate with police services to reintroduce and withstand efforts to effectively address the issues associated with gun violence and gangs;

AND FURTHER THAT the Premier of Ontario is encouraged to consider intervention efforts such as support for children and families at risk for gun violence, as well as programs to assist children to succeed in school, recreational opportunities, drug rehabilitation programs, and training/work opportunities to counter the culture of gun-related violence;

AND FURTHER THAT the Premier of Ontario be requested to call on the Federal Government to implement a mandatory minimum sentence for firearm trafficking;

AND FURTHER THAT the Premier of Ontario be requested to call on the Federal Government to implement a mandatory minimum sentence of five (5) years for the possession of an illegal firearm;

AND FURTHER THAT the Premier of Ontario be requested to call on the Federal Government to implement a mandatory minimum sentence of seven (7) to ten (10) years for use of a firearm during an offence;

AND FURTHER THAT a copy of this resolution be forwarded to the Right Honourable Justin Trudeau, Prime Minister of Canada;

AND FURTHER THAT a copy of this resolution be forwarded to the Honourable Doug Ford, Premier of Ontario;

AND FURTHER THAT a copy of this resolution be forwarded to Ms. Andrea Horwath, MPP, Leader of the Official Opposition;

AND FURTHER THAT a copy of this resolution be forwarded to the Honourable Doug Downey, Attorney General of Ontario;

AND FURTHER THAT a copy of this resolution be forwarded to Ms. Jill Dunlop, MPP, Simcoe North;

AND FURTHER THAT a copy of this resolution be forwarded to all Ontario Association of Police Services Board members and the Association of Municipalities of Ontario for their endorsement;

AND FURTHER THAT the Ontario Provincial Police, the Ontario Provincial Police Association and the Ontario Association of Chiefs of Police be requested to support the resolution;

AND FURTHER THAT a copy of this resolution be forwarded to Mr. John Tory, Mayor of Toronto.

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a) Report - Councillor Cipolla.

45 - 50 3. Councillor Lauer hereby gives notice that he intends to introduce the following motion:

"THAT as recommended in Report MC-19-11 dated September 10, 2019 from Councillor Lauer, staff be authorized to work with the Ministry of Natural Resources and the Canadian National Railway to obtain a Quitclaim deed for the bridge abutment on the City side of the Atherley Narrows;

AND THAT staff offer to assist Ramara Township to obtain a Quitclaim deed for the bridge abutment on Ramara’s side of the Atherley Narrows;

AND THAT staff be directed to prepare a Capital Budget request for the swing bridge historical documentation and swing bridge removal for consideration as part of the 2020 Budget process."

a) Report - Councillor Lauer.

Deputation Motions

Consent Agenda

51 - 54 1. Minister of Infrastructure - re Launch of the Community Culture and Recreation stream of the Investing in Canada Infrastructure Program (ICIP). File: A16-MEI

Recommendation: Receive as information. Copy to Parks, Recreation and Culture Department.

55 - 63 2. Orillia Museum of Art and History - re 2nd Quarterly Report for 2019. File: A01- MUS

Recommendation: Receive as information. Copy to Treasury Department.

65 3. Rural Ontario Municipal Association - re 2020 ROMA Conference, January 19 - 21, 2020. File: A04-GEN

Recommendation: Receive as information.

67 4. Elizabeth Hutt - re Resignation from the Orillia Public Library Board. File: C13- APP

Page 5 of 67 Page

Recommendation: That the following resolution be passed:

"THAT the resignation of Elizabeth Hutt as a member of the Orillia Public Library Board is hereby accepted with regret and the Mayor be instructed to thank Ms. Hutt for her valuable contribution to the municipality while serving as a member of the Board;

AND THAT the matter of a replacement be referred to the Boards and Committees Selection Panel."

By-laws

2019-94 A By-law to accept and dedicate a road widening (Part 1 on Plan 51R- 42084) to the Corporation of the City of Orillia on West Street South and to accept a transfer of easement for municipal access over 425 West Street South.

This By-law accepts a 3m wide road widening and blanket easement for municipal access as a condition of a Development Agreement in accordance with the CIP memo dated September 6, 2019 from the Development Services and Engineering Department.

2019-95 Amendment Number 115 to Traffic and Parking Regulation By-law Number 2007-55, as amended - 400 Lucy Lane and 425 West Street South.

This by-law amends the Traffic and Parking Regulation By-law to designate two (2) accessible parking spaces at 400 Lucy Lane and one (1) accessible parking space at 425 West Street South as set out in the CIP memo dated August 21, 2019 from the Clerk’s Department.

2019-96 A By-law to amend Chapter 834 of the City of Orillia Municipal Code - Clean and Clear.

This by-law amends Chapter 834 to repeal the appeal process, as recommended by Council Committee.

2019-97 A By-law to confirm the proceedings of Council at its meetings held on September 16, 2019.

Announcements

Open Public Forum

Adjournment

Page 6 of 67 CITY OF ORILLIA DEPUTATION REQUEST FORM

Council Meeting Date Requested: :;:;e-t-r } ~, 2.o J 9

*Attachment: Deputation Procedures (Excerpt from Chapter 22 - Council Procedure By-law)

All presentation materials must be submitted to the Clerk's Office by 12:00 Noon on the Wednesday prior to the requested meeting date.

PERSON REQUESTING DEPUTATION: SrbN M A--Tbl ew SoN

CONTACT DETAILS:

Phone (8): Phone (H): ______Phone (Cell): ______

DETAILS OF DEPUTATION: Please print clearly. Attach extra pages if necessary. ftZGS sflJRfi::Um =tr> C,.)pti>oo..,- 2 Q Z A 'B.r.i> C:E-r (2 F-~11f:

Will you be providing a powerpoint presentation? Yes 9---No □

Have discussions or correspondence taken place with a member of Council or Department Head and if so, with whom and when? P/A-11! f? /JtO> CA-a - /.J Uc;. ~ Lo t,'i'.

Are you speaking: a) o on your own behalf; or b) g---on behalf of a group/organization

Names and Signatures of Individuals Participating in Deputation {maximum of 3 speakers):

Name: =iaw/luw1-L6-4/A:J6J Signature: ~~~::e Date: S~t). ?f,/J Name: ______Signature: ______Date: _____ Name: ______Signature: ______Date: _____

Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk's Office, Corporation of the City of Orilfia, 50 Andrew Street South, Suite 300, Ori/lia, ON L3V 7T5

OFFICE USE ONLY: APPROVED ON: ______SCHEDULED FOR: ______

Page 7 of 67 Page 8 of 67 A Mayor’s Task Force

September 2019 - Update for Council Page 9 of 67

1 Spaceship Earth HUMAN POPULATION:

1960 – 3 billion

1980 – 4.4. billion

2000 -- 6.1 billion Page 10 of 67 2019 – 7.5 billion

2040 -- ????

2 On Spaceship Earth

• We find: • An unbalanced ecosystem – demand exceeds supply*** • An unstable ecosystem – too much carbon = long term damage • Unstable human populations – too many of us • Plant and animal communities in decline or disappearing

***Canada ranks 7th worst among nations using an average of 8 times the

Page 11 of 67 Earth’s resources each year based on Global Footprint Analysis.

• All species are crew, but only one species has ability and responsibility for sustainability

3 What is “Sustainability”?

Our working definition of “sustainability” is “Meeting our own needs without compromising the ability of future generations to meet their own needs.” • Sustainability, in this sense, suggests that human communities must be designed and realigned so that humanity’s “way of life, technologies, and social institutions honour, support, and cooperate

Page 12 of 67 with nature’s ability to sustain life” (Capra, 1999).

4 Sustainable Cities

A city designed with consideration for social, economic, environmental impact With a resilient habitat for existing populations, without compromising the ability of future generations to experience the same. These cities are inhabited by people whom are dedicated towards minimization of required inputs of energy, water, food, waste, output

Page 13 of 67 of heat, air pollution - CO2, methane, and water pollution. (Wikipedia)

5 The SMDHU has projected that if no climate action is taken PROJECTED TEMPERATURES for Orillia will be increased as follows:

•1°C (2020s) - climate similar to Ohio

•3.5°C (2050s) - climate similar to Kentucky

•5.7°C (2080s) – climate similar to Mississippi

Page 14 of 67 The largest temperature increase is projected to occur within the winter and autumn, with a greater than 7 degrees Celsius increase projected by 2080.

Within the summer it is projected to have an average increase of 5 degrees by 2080 and close to double days>30C

6 What Does this Mean? - For Example HEAT-RELATED ILLNESS

•— Number of Days with Daily Maximum ≥30°C •— Heat-Related Illness Emergency Visit Rate

Page 15 of 67

• Data Source: Ambulatory Visits & Population Estimates, 2004-2014, IntelliHealth Ontario. Extracted: May 26, 2016; Heat-Related Illness (HRI) defined as any distinct visit using ICD-10 code of X30 or T67.; Temperature data from Barrie-Oro weather station via Envrionment Canada (climate.weather.gc.ca). 7 Sustainable? Resilient? • There is overwhelming evidence that climate change is upon us. • Will we be resilient enough to cope? Will we ultimately BE sustainable? • Will we make the necessary behavioural transformations? • Sustainable Orillia will help our community make the necessary

Page 16 of 67 behavioural transformations to reduce climate change impacts and become more resilient to negative changes

8 Sustainable Orillia - Mandate Develop long term comprehensive sustainability principles and actions for the Orillia community, building on the previous corporate plan and previous environmental achievements under the City Council umbrella and in concert with the Strategic Plan - called “Sustainable Orillia” Page 17 of 67

9 Sustainable Orillia - Vision

The community is conscientious, responsible, engaged and energized. Citizens, businesses and institutions are taking action personally, collectively and publicly to set and reach specific and measurable targets that avoid placing a burden on future generations and the natural environment. The transition to a more sustainable way of life has become an integral

Page 18 of 67 part of our lifestyle.

10 Sustainable Orillia - Mission

Engage the Community in actions that build more rewarding and healthy lives for the people of Orillia, our children and grandchildren. Page 19 of 67

11 Our Strategies • Facilitate both City-sponsored and community-organized projects through engagement and partnerships e.g. Upcoming Co-Sponsored Seminars • Undertake local, non-partisan action: • Everyone is a stakeholder in the future of our community • Cross-sector thinking and engagement with mutually beneficial plans and actions is to be encouraged • Viable socio-enviro-economic ideas and solutions must be the focus • Develop measurable reduction guidelines and targets - for individuals, the community, and the city (working with Climate Action Plan) enabled with “smart city” technology • Incorporate as a Not-For Profit and Work with City, Townships, First Nations and community partners to attract financial grants to enhance Page 20 of 67 sustainability objectives • Demonstrate with quick wins and long term achievements that Orillia is an emerging leader in change-making and carbon reduction • Contribute to developing Sustainability Orillia as a learning, leadership and collaboration hub

12 Anticipated Outcomes

Individual, business and organizational behavioural changes will contribute to: • Greenhouse gas reduction • Better health, both physical and mental well-being • New economic opportunities built around sustainability and caring for our environment and society • Improvements to the physical and built environment to help make Orillia a more pleasant, safe and affordable place to live • Enhanced production and utilization of food growing land to enhance local affordable food

Page 21 of 67 supplies for all • Improved water quality • Orillia as a recognized Sustainable City and a leader in sustainability • Help to ensure that the lives of our children and ensuing generations are lived in a world that is not worse than ours

13 2019 Revenue and Expenditure

Revenue City Grant $10000 Cash Sponsorships $ 3500 Total $13500

Expenditure LAUNCH incl. Liability insurance $2650

Page 22 of 67 2019 D&O and Commercial insurance $1500 Website Dev`t, & Maint./Logo $4,100 Operating & fall special events $5,250

Total $13,500

14 2020 Budget Estimate

Revenue Expenditure City Of Orillia Grant $15000 Core Costs – Insurance, Accounting, Federal Sustainable Basic Office Expenditures (not grant eligible) Development Grant $5000 $ 99500/1yr Basic Communications and Events $10000 Trillium Grow Grant Grants - Salaries, Research, Communications, $ 250000/3yr Support for City Climate Action Plan =83300/yr and Events Page 23 of 67 Up to $182800 2020 Possible Revenue $197800

Total 2020 Possible Expenditure -Up to $197800

15 How We Are Organized

• The Current Task Force: Dr. Gordon Ball–Secretary Danny Epstein John Knapp Susanne LaPerle Fred Larsen–Treasurer Stan Mathewson–Chair Michael Shillolo Zac Waite (Youth Rep/webmaster)

• We are incorporating and will be recruiting additional Board members Page 24 of 67 and will include a Youth Council • And to organize, plan and implement projects across our Community we have developed 9 Sectors

16 Sector Chair Leaders

• Agriculture &Food - Bernard Pope (Farmland Preservation) , vice -Chris Peacock (Sharing Place) • Land & Water - Gord Ball, Raj Gill, (advisor- Mark Bisset) (Couchiching Conservancy) • Housing – Jim Saunders, Michael Jones • Goods & Services - Allan Lafontaine – (Orillia Chamber of Commerce) • Transportation and Energy – Tony Telford (Orser Technical) • Development & Investment – Sophie Mathewson, Jackie Ramler, (Raymond James)

Page 25 of 67 • Education - Ellen Field (Lakehead U), John Knapp, Michael Shillolo (Retired Teachers) • Health& Wellness – vacant, Chair being recruited- supported by the Health Unit • Arts & Culture - Gillian Lowry, Fred Larsen PLUS Public Sector capital & operations - Renee Recoskie - City of Orillia

17 Sectors and example concerns (1) 1. Agriculture/Food/Cropland – (food supply, community gardens, diet, local sourcing, waste, sharing...) Food Share reports that, in Canada, 58% of food is wasted Food Share 2019

2. Forest/Land/Water – (forests (carbon sink), habitat, water quality...) Extinction rates have increased from 1-5 species / yr to 1000/50000 species per yr Biological Diversity.org

3. Goods and Services (reuse, recycling, packaging, single use plastic, eco tourism, reduced carbon footprint, green marinas, carbon offsets) 91% of plastic is not recycled National Geographic Aviation is responsible

Page 26 of 67 for 12% of CO2 emissions from all transportation sources, compared to 74% from road transport Atag.org 2018

4. Housing (energy efficiency, affordability, densification...) Residential energy use increased 8.4% since 1990, but would have increased by 54% without energy efficiency improvements Env. Can.

18 Sectors and example concerns (2)

5. Transportation, Renewable Energy and Conservation -(Electric Vehicles, active transportation, solar, wind, RNG, conservation...) The electric portion of new passenger car sales has risen to 8.3% for all of Canada but is 50% in Norway Fleet Carma 2018

6. Private Sector Development and Investment – (eco footprint of development, (building standards and operations, socially responsible investment - ESG(Environment, Social, Governance), carbon offsets) Residential, commercial and industrial buildings account for 17% of Canada’s GHG emissions. Burning fossil fuels for space heating accounts for the largest share of these emissions. An Introduction to Climate Change Adaption Env Canada “This year (2019) will transform the way companies manage climate-related issues. The Page 27 of 67 importance of ESG to the bottom line is capturing mainstream investor attention. ESG issues are reshaping and reinventing business models. Libby Bernick, Managing Director Global Head of Trucost Corporate Business, S&P Global Market Intelligence

19 Sectors and example concerns (3)

8. Public Sector “the local nature of many climate impacts means that municipalities are often on the front line to ensure effective management of risks, protect community safety and promote economic sustainability” Canadian Architect 2018 • Education Both the direct and flow-on effects of climate change place children at risk of mental health consequences including PTSD, depression, anxiety, phobias, sleep disorders, attachment disorders, and substance abuse. These in turn can lead to problems with emotion regulation, cognition, learning, behavior, language development, and academic performance.``The Psychological Effects of Climate Change on Children. • Burke SEL1, Sanson AV2, Van Hoorn J3. a) Health and Wellness - Annual mean temperatures above baseline (1990s) by: • 1°C (2020s) – climate similar to Ohio • 3.5°C (2050s) – climate similar to Kentucky • 5.7°C (2080s) – climate similar to Mississippi (SMDHU)

Page 28 of 67 a) Public Sector capital and operations - Municipal Climate Change Initiatives

9. Arts and Culture (leadership in societal change – art, music, theatre, writing..) “The arts have a critical role to play in the climate story. Creative products and practice can make difficult scientific facts and complicated jargon more accessible, whilst stimulating emotions, empathy and widening perception.” Harpreet Kaur Huffington Post

20 Progress To Date

• Strengthened our Sectors through effective leadership and member recruitment • Conducted two well-attended, successful Launch events – May 24/25 • Generated significant sponsor support both in-kind and financial to enable completion of our 2019 plans • Continued to communicate with the community with the assistance of the media • Recruited several new Task Force members • Organized all 197 ideas that came out of the Launch Conference Breakout sessions Page 29 of 67 • Creating a work plan (“50 Shades of Green”) comprised of 50 of the best, quickest, lowest cost and important ideas to be implemented through 2019 and early 2020 • Provided a focal point for the both the community and individuals and organizations outside the community

• Discussed mutual interests with many community organizations 21 Next Steps • Doing • Planning and Implementing “50 Shades of Green” through the Sectors, which will include a number of special events, research into important issues and position papers to enhance sustainability of our community and cooperative projects such as tree planting and Sundial Creek with members of EAC (Land and Water) • Enhance Communications -better use of our web site and social media to promote events, provide hints and advice, resources and key priorities for 2019/20 • Possible special events: • “ROI of Sustainability Workshop” - with Several keynote speakers and mentors (Bob Willard, Paul Rak) – will involve Ec. Dev., CoC, CDC, business, Not for Profits, associations (Development and Investment) • “Future’s Forum” – an invitational event – with Bruce Nagy as advisor – to support Carbon Neutrality • Net Zero Housing Seminar in conjunction with Planning Dept. (Housing) Page 30 of 67 • Waste Management Seminar (s) in conjunction with ESO and WMAC – (Goods and Services) • Featured Speakers such as Chris Ragan, Ecofiscal Commission and others (Task Force) • Electric Vehicle Demonstration Event – Scheduled for Sept 28/29 – Orillia Square Mall (Energy and Transportation) • Develop and publish the Sustainability Handbook (e-book) for the community, with ideas for actions we can take as a community. There will be a promotional bookmark containing the top 10 or 20 ideas.

22 Next Steps (2)

• Grant Application for Sustainable Development Goals Grant from Federal Environment and Climate Change, to be used to support Canada’s Sustainable Development Goals in partnership with City and Lakehead University. • Pursue a Trillium “Grow Grant” • Investigate relevant FCM Grants such as Green Municipal Fund • Plan for Sustainable Orillia Week events (in November) – Release of Sustainability Handbook and Framework, displays, demos, community report card • Develop a framework document – principles, goals, objectives including targets

Page 31 of 67 e.g. work with City/Lakehead re GHGs), multiyear actions, monitoring, measuring, reporting. • Facilitate discussion and negotiations as appropriate between external organizations and city organizations with a mutual interest in enhancing sustainability including Committees of Council. • Incorporate as Sustainable Orillia Inc. and recruit additional board members

23 Next Steps (3) • Researching and Learning • Examine options for community funding to incentivize energy retrofits, including MURBS, so that we can reduce Orillia’s carbon footprint and enable cost savings • Research and develop position papers on a variety of topics • Learn from other cities and organizations (e.g. Green Economy Canada, City of Guelph, World Economic Forum, etc.) • Develop a more robust research partnership with Lakehead U to support Sector Project performance measures

Page 32 of 67 • Partnerships and Relationships • Enhancing our partnerships and relationships with Lakehead University, Georgian College, City of Orillia, the Greening of Sacred Spaces group (led by Doug Daley, St Paul’s), relevant not-for-profit organizations, Chamber of Commerce and other business organizations—to name a few.

24 Next Steps (4)

• Planning, Measuring and Monitoring • e.g. Work with Lakehead’s Sustainable Communities Program to develop performance measures for Sustainable Orillia projects such as a community survey project to benchmark Orillia's Global Footprint and publish • Developing a Plan for Sustainable Orillia that will include: • Pursuing grants and other sources of revenue Page 33 of 67 • Developing 2020 -2022 plan • Reviewing and enhancing governance and recruitment of Directors/Sector Chairs/members • Creating a youth council

25

QUESTIONS? Page 34 of 67

26 CITY OF ORILLIA

TO: The Mayor and Members of Council FROM: Council Committee DATE: September 9, 2019 SUBJECT: Report Number 2019-10 (From meeting of September 9, 2019)

Your Committee is pleased to report and recommend as follows:

1. THAT as recommended in Report CD-19-14 dated August 26, 2019 from the Clerk's Department, the appeal process set out in Chapter 834 of the City of Orillia Municipal Code - Clean and Clear be repealed.

2. THAT as recommended in Report ED-19-15 dated August 28, 2019 from the Economic Development Department, staff be directed to work with a consultant to prepare an economic impact study of the Orillia Soldiers' Memorial Hospital on the Orillia area, with a focus on the economic impact on the downtown core; AND THAT $40,000 be appropriated from the Operating Contingency Budget to prepare the economic impact study.

3. THAT as recommended in Report WWG-19-04 dated September 3, 2019 from the Economic Development Department, an additional $6,500 be approved and funded from the Land Acquisition Reserve for reference plans and survey work related to the Waterfront Redevelopment Project.

4. THAT Report TREAS-2019-G07 dated September 3, 2019 from the Treasury Department regarding the Semi-Annual Statement of Expenses for Members of Council from January 1 to June 30, 2019 be received as information.

5. THAT Report DSE-19-32 dated August 19, 2019 from the Development Services and Engineering Department regarding a summary of the proposed changes to the Provincial Policy Statement directing land use planning in Ontario be received as information.

Page 35 of 67 6. THAT as recommended in Report CCTD-19-07 dated September 3, 2019 from the Chief Administrative Office, Policy 4.1.10.1. - Municipal Accommodation Tax - City Use be adopted as set out in Schedule "A" of the report; AND THAT a Tourism Reserve Fund be established as per Policy 4.1.10.1. - Municipal Accommodation Tax - City Use; AND THAT staff report back during the 2020 Budget deliberations regarding the use of the Municipal Accommodation Tax funds in accordance with Policy 4.1.10.1. - Municipal Accommodation Tax - City Use.

7. THAT, further to Report PRCD-19-07 dated September 3, 2019 from the Parks, Recreation and Culture Department, the West Orillia Park Capital Project Budget be increased by $338,190, to include the following provisional items: - a Splash Pad - an Upgraded Shade Structure AND THAT the increase be funded as $57,110 from the Capital Contingency Reserve and $281,080 from the Development Charges Reserve; AND THAT Pine Valley Corporation be awarded the contract for the West Orillia Park for the sum of $3,133,190; AND THAT the naming of the park be referred to the Recreation Advisory Committee for review and report back to Council.

8. THAT staff, in consultation with the Environmental Advisory Committee and Bee City Working Group, be directed to prepare a report with respect to the following: The options, logistics and potential costs associated with building additional pollinator gardens; AND THAT the report explore educational opportunities to promote the creation and preservation of pollinator habitats.

R. Kloostra, Chair.

Page 36 of 67 CITY OF ORILLIA

TO: Council - September 16, 2019 FROM: Steve Clarke, Mayor DATE: August 28, 2019 REPORT NO: MC-19-10

SUBJECT: Opioids and Other Drugs in Our Community Forum

Recommended Motion

THAT Council approve free parking in municipal parking Lot 6 and Lot 9 between 8:30 a.m. and 1:30 p.m. on Tuesday, October 22, 2019 for the Opioids and Other Drugs in Our Community Forum taking place in the Council Chamber of the Orillia City Centre.

Purpose

The purpose of this report is to request free parking in municipal Lot 6 and Lot 9 between 8:30 a.m. and 1:30 p.m. on Tuesday, October 22, 2019 for attendees of the Opioids and Other Drugs In Our Community Forum taking place in the Council Chamber, co-hosted by the Simcoe Muskoka Opioid Strategy (SMOS), the Orillia Drug Strategy Task Group (ODSTG) and the Office of the Mayor.

Background and Key Facts

• Opioid use and overdoses are rising.

• The SMOS, ODSTG and I are hosting an educational forum aimed at providing information, training and resources to educate the public about addictions.

• Over the last year, I have met with key stakeholders involved in the opioid crisis including leaders of the SMOS, ODSTG and a number of parents who have lost children to overdoses.

• Data demonstrates that this issue crosses all demographics and all socioeconomic levels.

• The forum further aims to address the opioid-related harms in our City.

• Subject matter experts will discuss opioid use and respond to questions.

• Information on community resources will be available.

• Municipal parking Lot 6 is located on the corner of Barrie Road and Andrew Street.

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2

• Municipal parking Lot 9 is located on Andrew Street directly across from the main entrance of the City Centre.

Options & Analysis

There is one option presented for Council’s consideration:

Option 1 - Recommended

THAT Council approve free parking in municipal parking Lot 6 and Lot 9 between 8:30 a.m. and 1:30 p.m. on Tuesday, October 22, 2019 for the Opioids and Other Drugs in Our Community Forum taking place in the Council Chamber of the Orillia City Centre.

Financial Impact

The free parking from 8:30 a.m. to 1:30 p.m. in municipal parking lots on Tuesday, October 22, 2019 will result in an estimated cost to the Parking Reserve of $368 in forgone revenue.

Consultation

Consultation requirements have not been identified at this time.

Economic Development Impact

There is no direct economic development impact associated with the recommended motion.

Communications Plan

The Corporate Communications and Tourism Division will provide communications and marketing support for the forum, including graphic design services and promoting the forum using existing resources such as a media advisory, Weekly Bulletin and social media channels. Free parking will be communicated by the Orillia Drug Strategy Task Group and in promotional materials leading up to the event.

Relation to Formal Plans, City of Orillia Policy Manual and/or Guiding Legislation

The recommendation included in this report does not directly relate to formal plans, City policies and/or guiding legislation at this time.

Conclusion

In response to the opioid crisis in our City and surrounding municipalities, we must educate ourselves. To ensure easy access to the Forum, free parking is requested.

Prepared by & Key Contact: Steve Clarke, Mayor

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CITY OF ORILLIA

TO: Council - September 16, 2019 FROM: Ralph Cipolla, Councillor, Ward 2 DATE: August 27, 2019 REPORT NO: MC-19-09 SUBJECT: Proliferation of Gun-Related Crime

Recommended Motion

WHEREAS the proliferation of gun-related crime in the Province of Ontario has dominated recent media coverage;

AND WHEREAS guns and gun violence has become a growing concern for Ontarians and Canadians;

AND WHEREAS gangs are targeting and enticing youth to perform criminal acts;

AND WHEREAS guns are the weapon of choice for youth gangs to exude power and resort to brazen criminal acts;

AND WHEREAS drug market participation also facilitates firearm involvement;

NOW THEREFORE BE IT RESOLVED THAT the Premier of Ontario be requested to call on all levels of government to collaborate with police services to reintroduce and withstand efforts to effectively address the issues associated with gun violence and gangs;

AND FURTHER THAT the Premier of Ontario is encouraged to consider intervention efforts such as support for children and families at risk for gun violence, as well as programs to assist children to succeed in school, recreational opportunities, drug rehabilitation programs, and training/work opportunities to counter the culture of gun- related violence;

AND FURTHER THAT the Premier of Ontario be requested to call on the Federal Government to implement a mandatory minimum sentence for firearm trafficking;

AND FURTHER THAT the Premier of Ontario be requested to call on the Federal Government to implement a mandatory minimum sentence of five (5) years for the possession of an illegal firearm;

Page 39 of 67 2

AND FURTHER THAT the Premier of Ontario be requested to call on the Federal Government to implement a mandatory minimum sentence of seven (7) to ten (10) years for use of a firearm during an offence;

AND FURTHER THAT a copy of this resolution be forwarded to the Right Honourable Justin Trudeau, Prime Minister of Canada;

AND FURTHER THAT a copy of this resolution be forwarded to the Premier of Ontario;

AND FURTHER THAT a copy of this resolution be forwarded to Ms. Andrea Horwath, MPP, Leader of the Official Opposition;

AND FURTHER THAT a copy of this resolution be forwarded to the Honourable Doug Downey, Attorney General of Ontario;

AND FURTHER THAT a copy of this resolution be forwarded to Ms. Jill Dunlop, MPP, Simcoe North;

AND FURTHER THAT a copy of this resolution be forwarded to all Ontario Association of Police Services Board members and the Association of Municipalities of Ontario for their endorsement;

AND FURTHER THAT the Ontario Provincial Police, the Ontario Provincial Police Association and the Ontario Association of Chiefs of Police be requested to support the resolution;

AND FURTHER THAT a copy of this resolution be forwarded to Mr. John Tory, Mayor of Toronto.

Purpose

The purpose of this report is to request Council’s adoption of a resolution with respect to the proliferation of gun-related crime in the Province of Ontario.

Background & Key Facts

The Orillia Police Services Board passed a version of the above noted motion at its meeting held on October 23, 2012.

Options & Analysis

There are two options for Council’s consideration.

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3

Option 1 - Recommended

WHEREAS the proliferation of gun-related crime in the Province of Ontario has dominated recent media coverage;

AND WHEREAS guns and gun violence has become a growing concern for Ontarians and Canadians;

AND WHEREAS gangs are targeting and enticing youth to perform criminal acts;

AND WHEREAS guns are the weapon of choice for youth gangs to exude power and resort to brazen criminal acts;

AND WHEREAS drug market participation also facilitates firearm involvement;

NOW THEREFORE BE IT RESOLVED THAT the Premier of Ontario be requested to call on all levels of government to collaborate with police services to reintroduce and withstand efforts to effectively address the issues associated with gun violence and gangs;

AND FURTHER THAT the Premier of Ontario is encouraged to consider intervention efforts such as support for children and families at risk for gun violence, as well as programs to assist children to succeed in school, recreational opportunities, drug rehabilitation programs, and training/work opportunities to counter the culture of gun-related violence;

AND FURTHER THAT the Premier of Ontario be requested to call on the Federal Government to implement a mandatory minimum sentence for firearm trafficking;

AND FURTHER THAT the Premier of Ontario be requested to call on the Federal Government to implement a mandatory minimum sentence of five (5) years for the possession of an illegal firearm;

AND FURTHER THAT the Premier of Ontario be requested to call on the Federal Government to implement a mandatory minimum sentence of seven (7) to ten (10) years for use of a firearm during an offence;

AND FURTHER THAT a copy of this resolution be forwarded to the Right Honourable Justin Trudeau, Prime Minister of Canada;

AND FURTHER THAT a copy of this resolution be forwarded to the Premier of Ontario;

AND FURTHER THAT a copy of this resolution be forwarded to Ms. Andrea Horwath, MPP, Leader of the Official Opposition;

AND FURTHER THAT a copy of this resolution be forwarded to the Honourable Doug Downey, Attorney General of Ontario;

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AND FURTHER THAT a copy of this resolution be forwarded to Ms. Jill Dunlop, MPP, Simcoe North;

AND FURTHER THAT a copy of this resolution be forwarded to all Ontario Association of Police Services Board members and the Association of Municipalities of Ontario for their endorsement;

AND FURTHER THAT the Ontario Provincial Police, the Ontario Provincial Police Association and the Ontario Association of Chiefs of Police be requested to support the resolution;

AND FURTHER THAT a copy of this resolution be forwarded to Mr. John Tory, Mayor of Toronto.

This option is recommended. Gun-related crime is proliferating and moving further north, impacting the City of Orillia as well as other Ontario communities. Efforts to effectively address the issues associated with gun violence are required to protect members of our community and future generations.

Option 2:

THAT Report MC-19-09 be received as information.

Council can receive this report as information which would result in no action being taken.

Financial Impact

There are no financial implications for the City resulting from the proposed recommendation.

Consultation

Consultation requirements have not been identified at this time.

Economic Development Impact

There is no direct economic development impact associated with the recommended motion.

Communications Plan

Communication requirements have not been identified at this time.

Relation to Formal Plans, City of Orillia Policy Manual and/or Guiding Legislation

The recommendation included in this report does not directly relate to formal plans, City policies and/or guiding legislation at this time.

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Conclusion

Efforts to effectively address the proliferation of gun related crime in the City of Orillia and other Ontario communities is required. Council’s support of the proposed resolution is respectfully requested.

Prepared by: Ralph Cipolla, Councillor, Ward 2

Page 43 of 67

Page 44 of 67 CITY OF ORILLIA

TO: Council – September 16, 2019 FROM: Councillor Tim Lauer, Ward 4 DATE: September 10, 2019 REPORT NO: MC-19-11 SUBJECT: Atherley Narrows Trail Connection Project

Recommended Motion

THAT staff be authorized to work with the Ministry of Natural Resources and the Canadian National Railway to obtain a Quitclaim deed for the bridge abutment on the City side of the Atherley Narrows;

AND THAT staff offer to assist Ramara Township to obtain a Quitclaim deed for the bridge abutment on Ramara’s side of the Atherley Narrows;

AND THAT staff be directed to prepare a capital budget request for the swing bridge historical documentation and swing bridge removal for consideration as part of the 2020 budget process.

Purpose

The purpose of this report is to provide Council with an update and background information regarding the Atherley Narrows Trail Connection Project (ANTCP) and to request that Council prioritize this project and allocate appropriate resources to enable components of this project to move forward during this term of Council.

Background & Key Facts

• In 2008, the City of Orillia, Chippewas of Rama First Nation and the Township of Ramara formed a partnership to complete a basic feasibility study for a bridge connection over the Atherley Narrows. • Additional partners included The Mnjikaning Fish Fence Circle and the Orillia Snowmobile Club. • The bridge is anticipated to be a permanent direct link of the Trans Canada Trail system between the Township of Ramara and the City of Orillia. • The feasibility study results indicated that a bridge is feasible. • Phase 2 of the project included completing the topographical survey, geotechnical investigation, existing structure investigation including underwater analysis of the existing piers and preliminary design drawings. • As part of the 2009 Capital Budget process, Council approved $17,000 for the City’s one-third funding share of Phase 2 of the project.

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- 2 -

• In December 2009, a Community Development Corporation (CDC) grant application submitted by Chippewas of Rama First Nation was approved, which provided funding of $50,000 for Phase 2 of the project. • The study area is located at the confluence of Lake Simcoe and Lake Couchiching (Atherley Narrows), at the site of the historic CN rail bridge and north of the existing Highway 12 (Atherley Road) vehicular bridge, and situated at the Mnjikaning Fish Weirs National Historic Site (designated in 1982) and along the Trent-Severn Waterway National Historic Site (designated in 1929). • On November 9, 2011, a public presentation was hosted by the Atherley Narrows Bridge Committee (ANBC) with a presentation by Shim Sutcliffe Architects regarding the vision for the Atherley Narrows trail connection. • The ultimate vision for the area includes an interpretive centre, sacred gathering space and wooden boardwalk highlighting the Fish Weirs as well as safe and improved pedestrian, cyclist and snowmobile access. • On April 24, 2012, an official funding formula was developed between the City of Orillia, Township of Ramara and Chippewas of Rama First Nation for a cost sharing partnership in order to complete the Environmental Assessment (EA) process and further funding arrangements for the project: . Orillia 50% $50,000 . Ramara 30% $30,000 . Chippewas of Rama First Nation 20% $20,000 • On March 10, 2014, the City received confirmation of a successful grant application in the amount of $30,000 from Trans Canada Trail. • The additional $30,000 in funding was shared between the three partners as part of the cost sharing agreement. • A total of $60,000 of additional funding was required to complete the additional study requirements. • In 2015, the ANBC began the process for a Schedule ‘C’ Municipal Class EA study to assess the opportunity to provide a recreational trail connection across the Atherley Narrows, enhance existing significant cultural heritage features and establish a place of ceremony for Aboriginal people. • In addition to this funding for the EA, the Orillia District Snowmobile Club also pledged $10,000 to this portion of the work. • As the EA progressed, a series of additional studies were identified that were required in order to complete the Environmental Study Report. • For the study, multiple public meetings were held and comments were solicited from members of the public from multiple government agencies (i.e. Parks Canada). • In order to comply with the overall vision with regards to the design and construction of the project, four Alternative Solutions were identified and assessed through the EA process. These included: o do nothing; o reuse/commissioning of the existing bridge; o utilize existing Highway 12 bridge; and o build a new bridge. • The EA was completed in November 2015 and determined that building a new bridge provides the most historically relevant opportunity to protect and commemorate the Mnjikaning Fish Weirs, create a place of ceremony for Aboriginal

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people, provide an easy and safe link for active transportation and/or snowmobile users and establish a new point of interest along the Trent-Severn Waterway. • If the period of time from filing a notice of completion of the project exceeds ten years, the ANBC will be required to conduct an additional review to ensure the project and associated mitigation measures remain valid given the current planning context.

Options & Analysis

The ANTCP has been an ongoing project since 2008. Although significant work has been undertaken and the partnerships/relationships with the Chippewas of Rama First Nation and the Township of Ramara are positive, prioritizing this project is recommended. There are three high-level phases to this project:

Secure Quitclaim Phase 3 deed from MNR - Phase 2 Complete Determine Phase 1 • Orillia historial design direction Bridge Design and Secure Land Secure Quitclaim • documentation • Pursue funding Removal Construction deed from MNR - Remove bridge of the Bridge opportunities • Ramara • •

Phase 1 – Secure Land

T he land that would be required as part of this project is set out below:

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Some legal and survey work has already been conducted to move this aspect of the project forward. The land required is Crown Land and the required process to acquire the land is via a Quitclaim deed. Staff will work with the City Solicitor to prepare the necessary documentation for Council approval to acquire the necessary land. In addition, staff will offer to work with Ramara to pursue the required portion of land within Ramara’s boundaries.

Phase 2 – Bridge Removal

As noted in the Cultural Heritage Evaluation Report, the Atherley Narrows Swing Bridge is of cultural heritage value due to its design and historical use. The study did provide an option to dispose of the structure. Given the identified environmental sensitivity of the area and the proximity of the historic Aboriginal Fish Weirs, it is not feasible to retain the existing bridge. The existing swing bridge will be removed leaving the existing concrete piers. It is expected that a crane supported by a barge will be required to access and remove the bridge, given the size of the existing structure.

Removing the bridge would require a full recording and documentation of the structure by a certified heritage consultant. This will enable the ability to construct a sympathetically designed new structure nearby using the central pier for support (discussed in Phase 3). The actual ownership of the central pier is being researched. Worth noting is the project partners support the removal of the bridge.

At this time, there is no funding allocated in the 10-year Capital Forecast for this phase. If Council supports this project as a priority, staff will prepare a Capital Budget submission for the 2020 Budget deliberations to move forward with the historical documentation and removal of the bridge in 2020.

Phase 3 – Design and Construction of the Bridge

The design and construction of the new bridge can be one of two options: 1. Standard connection structure that would enable pedestrian, cyclist and snowmobile to cross; or 2. A more culturally significant designed structure that would provide much needed Indigenous teachings about the historic Fish Weirs.

ANBC will continue to seek grant funding from the upper levels of government and other sources as well as municipal investment in order to move the project forward. Although schematic designs have been completed for the bridge, detailed designs, construction documentation and tendering documents are still required in order to move forward with the project.

Option 1 - Recommended

THAT staff be authorized to work with the Ministry of Natural Resources and the Canadian National Railway to obtain a Quitclaim deed for the bridge abutment on the City side of the Atherley Narrows;

AND THAT staff offer to assist Ramara Township to obtain a Quitclaim deed for the bridge abutment on Ramara’s side of the Atherley Narrows;

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AND THAT staff be directed to prepare a capital budget request for the swing bridge historical documentation and swing bridge removal for consideration as part of the 2020 budget process.

If this motion is approved, the CAO will assign the appropriate staff to work with Councillor Lauer. Staff will move forward and work with the City Solicitor and surveyors to prepare the paperwork to acquire necessary land. Council will receive all of this information and will be required to approve the final transaction. Councillor Lauer will continue to liaison with representatives from the Chippewas of Rama First Nation and the Township of Ramara. Regular updates on the project will be provided to ensure that Council is well informed.

Option 2 – Not Recommended

THAT Report MC-19-11 be received as information at this time.

If Council chooses Option 2, no further action will be taken to pursue the trail connection over the Atherley Narrows at this time. This option is not recommended as significant time and energy has already been spent on this truly unique project.

Financial Impact

Funding was approved in 2015 to undertake work to determine the ownership of the property adjacent to the existing bridge abutment on the west side of the narrows. There is $17,000 remaining for that aspect of the project. This funding will be used for legal/survey costs associated with the Quitclaim process.

The estimated costs associated with the historical documentation and for the removal of the existing bridge will be presented as part of the 2020 budget.

The City of Orillia’s current 10-year Capital Forecast has allocated funding of $500,000 in 2020 for design and construction documentation and $1,000,000 in 2021 for funding of the construction of the project.

Consultation

Councillor Lauer and staff will continue to liaison with the Chippewas of Rama First Nation and the Township of Ramara.

Economic Development Impact

The Mnjikaning Fish Weirs, recorded as being in existence since 3300 BCE, are one of the oldest human developments in Canada and contains the largest and best preserved wooden Fish Weirs known in eastern North America. Making the Fish Weirs accessible via a trail connection and interpretive centre will create a historical destination for residents and visitors across North America that provides Orillia with a one-of-a-kind educational offering that highlights the area’s rich Indigenous culture.

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The Regional Tourism Opportunities Project identified that outdoor activity accounts for 33% of visitors to the region with an additional 31% made up of visiting friends and relatives. Connecting the Township of Ramara to the City of Orillia via the Trans Canada Trail will further strengthen Orillia’s active transportation infrastructure, allowing additional opportunities for outdoor recreation and activities such as cycling and snowmobiling.

Communications Plan

Communication requirements have not been identified at this time.

Relation to Formal Plans, City of Orillia Policy Manual and/or Guiding Legislation

The recommendation included in this report is not specifically related to formal plans, the City of Orillia Policy Manual and/or guiding legislation.

Conclusion

The ANTCP is a unique opportunity. Prioritizing and taking the lead on this project will provide a sacred space for Aboriginal ceremonies and highlight and better protect a generally unknown National Canadian Historic Site – The Fish Weirs, will provide much needed Indigenous teachings, will generate economic development by creating a one-of- kind tourist attractor and furthermore will provide safe crossing for residents, cyclists and snowmobiles.

Prepared by and Key Contact: Tim Lauer, Councillor Ward 4

H:\CHIEF ADMINISTRATIVE OFFICE\C - Council, Boards and By-laws\C11 - Reports to Council\ReportsPage\2019\ Sept50 of16 -67 Lauer Narrows BridgeFinal.docx File: R04 From: Ashley Stafford To: Megan Williams Subject: FW: A Message from the Minister of Infrastructure / Un message du Ministre de l"Infrastructure Date: August-29-19 2:17:34 PM

From: Minister of Infrastructure [mailto:[email protected]] Sent: Thursday, August 29, 2019 1:23 PM To: Minister of Infrastructure Subject: A Message from the Minister of Infrastructure / Un message du Ministre de l'Infrastructure

Dear Mayor/Chief/Sir or Madam:

As Minister of Infrastructure, I am proud our government is investing in predictable, secure infrastructure funding to address community needs, while reducing the administrative burden on municipal partners and local government.

That is why I am pleased to announce that the Community, Culture and Recreation (CCR) stream of the Investing in Canada Infrastructure Program (ICIP) will launch on September 3, 2019.

Municipalities, First Nations and off-reserve Indigenous communities, broader public sector and non-profit organizations are all eligible to apply.

To be eligible for funding, projects must be community-oriented, non-commercial and open to the public.

The province is anticipating extremely high demand for funding under this program. You are encouraged to review program guidelines carefully to ensure projects align with federal parameters and to submit project proposals that maximize federal and provincial dollars and achieve the best value for money.

You can find detailed information about the CCR stream as well as guidelines on the Transfer Payment Ontario (formerly Grants Ontario) website at: www.grants.gov.on.ca/GrantsPortal/en, by clicking on Grant Opportunities.

The application deadline is November 12, 2019 at 11:59 pm EST.

Thank you for your support as we continue to fund and build better infrastructure for the people, and make smarter infrastructure investments for municipalities, Indigenous communities, broader public sector and non-profit organizations across Ontario.

I look forward to working with you to invest in infrastructure across our province and in your community.

Sincerely,

[original signed by]

The Honourable Laurie Scott Minister of Infrastructure

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777 Bay Street 5th floor Toronto, Ontario M7A 2E1

About Investing in Canada Infrastructure Program (ICIP)

The Investing in Canada Infrastructure Program (ICIP) is a 10-year federal-provincial infrastructure program that will invest up to $30 billion in combined federal, provincial, municipal and other partner funding for infrastructure.

ICIP supports community, culture and recreation, green, public transit, and rural and northern infrastructure investments. It is bringing major infrastructure investments to communities across Ontario. It is growing our economy and ensuring Ontario is open for business and open for jobs.

To date, the province has nominated over 350 priority projects to the federal government for funding under ICIP’s Rural and Northern and Transit infrastructure streams, and some projects have already received federal approval to begin construction.

The province is also currently accepting applications for transit projects from 11 municipalities inside the Greater Toronto and Hamilton Area (GTHA) and continues to pursue expedited project approvals from the federal government.

Mesdames et messieurs, maires et chefs,

En qualité de ministre de l’Infrastructure, je suis fière que notre gouvernement investisse afin d’offrir un financement des infrastructures prévisible et sécuritaire pour satisfaire aux besoins des collectivités, tout en réduisant le fardeau administratif des partenaires municipaux et des gouvernements locaux.

C’est pourquoi je suis heureuse d’annoncer que le volet Infrastructures communautaires, culturelles et récréatives du Programme d’infrastructure Investir au Canada (PIIC) sera lancé le 3 septembre 2019.

Les municipalités, les Premières Nations et les communautés autochtones hors réserve, le secteur parapublic et les organisations à but non lucratif sont admissibles à faire la demande.

Pour être admissibles au financement, les projets doivent être axés sur la communauté, non commerciaux et ouverts au public.

La province s’attend à une demande de financement extrêmement élevée en vertu de ce programme. Vous êtes donc invités à consulter attentivement les lignes directrices du programme afin de vous assurer que les propositions de projets déposées répondent aux paramètres du gouvernement fédéral, maximisent les dollars investis à l’échelle fédérale et provinciale et atteignent le meilleur rapport qualité-prix.

Page 52 of 67 Vous pouvez trouver des renseignements précis sur le volet Infrastructures communautaires, culturelles et récréatives ainsi que les lignes directrices en consultant le site Web Paiements de transfert Ontario (anciennement Subventions Ontario) à l’adresse suivante : http://www.grants.gov.on.ca/GrantsPortal/fr/OntarioGrants/GrantsHome/index.htm, en cliquant sur l’onglet Possibilités de financement.

La date limite pour présenter une demande est le 12 novembre 2019 à 23 h 59 HNE.

Je vous remercie de nous soutenir dans nos efforts pour financer et bâtir de meilleures infrastructures pour la population, et faire des investissements plus judicieux pour les municipalités, les communautés autochtones, le secteur parapublic et les organisations à but non lucratif de l’Ontario.

Je suis impatiente de travailler avec vous au financement d’infrastructures partout dans notre province et au sein de votre communauté.

Veuillez agréer, mesdames et messieurs, maires et chefs, l’assurance de mes sentiments distingués.

[original signée par]

L’honorable Laurie Scott Ministre de l’Infrastructure

777, rue Bay 5e étage Toronto (Ontario) M7A 2E1

Au sujet du Programme d’infrastructure Investir au Canada (PIIC)

Le Programme d’infrastructure Investir au Canada (PIIC) est un programme d’infrastructure fédéral-provincial décennal qui permettra un financement combiné jusqu’à 30 milliards de dollars provenant du gouvernement fédéral, du gouvernement provincial, du gouvernement municipal et d’autres partenaires pour financer les infrastructures.

Le PIIC appuie les investissements en matière d’infrastructures communautaires, culturelles et récréatives, d’environnement, de transport en commun et d’infrastructures en régions rurales et du nord. Il offre des investissements importants en infrastructures aux communautés partout en Ontario. Il favorise notre croissance économique, faisant en sorte que l’Ontario demeure une province ouverte à l’investissement et à l’emploi.

À l’heure actuelle, le gouvernement provincial a recommandé le financement fédéral de plus de 350 projets prioritaires dans le cadre des volets en régions rurales et du nord et du transport en commun du PIIC, et certains projets ont déjà reçu l’approbation du fédéral pour commencer les travaux.

Le gouvernement provincial accepte aussi actuellement des demandes de projets de transport en commun provenant de 11 municipalités situées à l’intérieur de la région

Page 53 of 67 métropolitaine de Toronto et de Hamilton, et continue de favoriser l’approbation accélérée de projets par le gouvernement fédéral.

Confidentiality Warning: This e-mail contains information intended only for the use of the individual names above. If you have received this e-mail in error, we would appreciate it if you could advise us through the Minister’s website at www.ontario.ca/page/ministry-infrastructure and destroy all copies of this message. Thank you.

Avis de confidentialité: Ce courriel contient des renseignements destinés uniquement aux personnes dont le nom figure ci-dessus. Si vous le recevez par erreur, nous vous serions très reconnaissants de nous en aviser en vous servant du lien suivant du site du ministre www.ontario.ca/fr/page/ministere-de- linfrastructure et de détruire toute copie de ce message. Merci d'avance.

CAUTION: This email originated from outside of the City of Orillia email system. Do not open attachments or click links you were not specifically expecting, even from known senders.

Page 54 of 67

DATE: July 22, 2019

TO: City of Orillia

FROM: Orillia Museum of Art & History (OMAH)

RE: 2nd Quarter Report for 2019 as per Council’s request

This written report is supplementary to the second quarter financial report.

As per the City of Orillia’s approval, which grants the Orillia Museum of Art & History an annual sum of $150,000 towards the operating costs of the museum subject to the submission of quarterly financial reports, OMAH presents this written summary report to accompany the second quarter financial report.

Community

The Orillia Museum of Art & History is the anchor for the significant and growing arts, local history and cultural community in Orillia and surrounding area by offering exciting and innovation exhibitions, events, educational programs and activities that reach out and engage all community members, seasonal residents, and visitors.

Community programming was offered for adults, children and youth, seniors, and families during this quarter. Programmes included: Family Fun Drop-In, Lunch and Learn, Life Drawing, Still Life Drawing (Drawing From The Vault – working from artefacts from our permanent collection), Afterschool Art, Egg Tempera, Pottery, and Portrait Painting. Docents continued to interact with visitors through guided gallery tours, exhibition tours and the Sir Sam Steele Memorial Building. Additional community engagement programmes in this quarter included the annual Carmichael lecture, History Speakers evenings, Side By Each with Storytelling Orillia and STEMstudio, a program based on Science, Technology, Engineering and Mathematics in connection with our exhibitions and included an art making component. OMAH offered updated education programmes to 368 students.

Over 2876 visitors came through OMAH’s doors this quarter. In May, we had 28 visitors visit the museum for International Museum Day. Eight exhibitions were on view, including OMAH@20, 22nd Annual International Women’s Day Art Show, Kelli Dove: Eh-OK, Styling Orillia, Mnjikaning: Mapping The Life of the Gaudaurs, Playful Banquet: Scott Sawtell, Reverie: Steph Whalen, and When Raven Became Spider (a travelling exhibition from the Dunlop Art Gallery, Regina Public Library).

We held The Mariposa Gala at the Orillia campus of Lakehead University. Over 120 guests attended this food and wine pairing event which featured local restaurants, music and a live

Page 55 of 67

painting demonstration by Tony Bianco. The goal of the fundraiser was to raise funds for at- risk children and youth who might not have the means to attend OMAH programs. We have also put in our financial request forward to TD Canada Trust for $9800 to provide additional support for our programming initiatives.

OMAH’s facilities continue to be available for rent. This quarter, OMAH rented the galleries and studio for OFAA, ONC, CFUW, BMO Nesbitt Burns and private clients.

Staffing

In this quarter, OMAH employed 5 full-time employees: Executive Director, Community Engagement Coordinator, Collections Coordinator, Communications Coordinator, and Visitor Experiences Coordinator, and 2 part-time employees: Facilities Assistant and Visitor Experiences Assistant. With funding from the CDC, OMAH had an Exhibitions Coordinator on staff for 6 months. Each employee is tasked with a strategic direction for ensuring the museum is enjoyed and utilized by all members of the community. The Collections Coordinator is responsible for maintaining a 14,000+ art and artefact collection that not only preserves Orillia and area’s history, but is used to educate the community through exhibition and education. The Community Engagement Coordinator designs and delivers off-site and on-site educational programming for children and adults and also coordinates special events both on-site and off-site. The Executive Director is responsible for the overall strategic direction of the museum and enhancing community engagement. The Communications Coordinator works on social media and website engagement and serves as a museum monitor on weekends and during evening hours. The Visitor Experiences Coordinator coordinates the Visitor Experiences team and manages the reception area as well as gift shop merchandise. The Advancement Officer (currently on leave) is responsible for overseeing and increasing the capacity of the fundraising and membership programs for the future sustainability of the museum (duties temporarily assumed by the Executive Director). The Facilities Assistant looks after the general upkeep of the building and helps with the set up and strike on rentals. The Visitor Experiences Assistant supports staff on weekends and evenings as required.

In this quarter, we received funding from YMCA Simcoe Muskoka Youthquest program and Young Canada Works in order to support the employment of three youth.

______

The Orillia Museum of Art & History is governed by a Board of Directors made up of dedicated members of the community. OMAH has developed a new three-year strategic plan: OMAH Horizon 2020. OMAH’s mission is “to inspire creativity and celebrate local history by expanding the awareness and appreciation of art, local history and culture in the Orillia community and surrounding area.”

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We trust that with this submission, we have fulfilled the required obligations of the quarterly report and that we may anticipate the release to OMAH of the 2nd quarter installment for the fiscal year 2019 of the annual commitment of funds from the City of Orillia.

Any further enquiries may be directed to the Board of Directors directly or through Mike Bunn, Treasurer, Board of Directors. Email: [email protected], telephone 705- 323-6524.

Respectfully,

Ninette Gyorody Executive Director Orillia Museum of Art & History cc: Ted Duncan, Chair Mike Bunn, Treasurer Liz Kernaghan, Vice-Chair Lisa James, Secretary Councillor Ted Emond, City of Orillia Representative

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Treasurer’s discussion on the nine months ending June 30, 2019

• The attached financial statement is for the first nine months of our year ending September 30, 2019. • Consolidated revenue is below last year and budget due to donations and sponsorships not as good as last year because of the large donations in the prior year. Shop sales have improved over last year and budget. • Consolidated expenses are below budget and last year as a result of lower wages because a position has not been filled. • Consolidated deficit is higher than budget and last year because of the large donations last year

Respectively submitted

Mike Bunn FCPA, FCA Treasurer

Page 58 of 67 The Orillia Museum of Art and History Balance Sheet 30 June 2019

Operating Endowment Capital Fund Consolidated Fund Fund ASSETS Current Cash $ 24,381 $ (13,265) $ 3,791 $ 14,907 Accounts receivable 51,012 - - 51,012 Interfund amounts 2,125 (1,141) (984) - Inventory 68,104 - - 68,104 Prepaid expenses 4,341 - - 4,341 149,963 (14,406) 2,807 138,364

Investments - - 201,108 201,108 Collection - 365,970 - 365,970 Property, plant & equipment - 2,000,296 - 2,000,296 TOTAL ASSETS $ 149,963 $ 2,351,860 $ 203,915 $ 2,705,738

LIABILITIES AND FUND BALANCES Current liabilities Accounts payable and accrued liabilities $ 29,154 $ - $ - $ 29,154 Bank overdraft - - - - Deferred contributions - - - - TOTAL LIABILITIES 29,154 - - 29,154

FUND BALANCES Restricted - 2,351,860 - 2,351,860 Externally restricted - - 203,915 203,915 Unrestricted 120,809 - - 120,809 TOTAL FUND BALANCES 120,809 2,351,860 203,915 2,676,584 TOTAL LIABILITIES AND FUND BALANCES $ 149,963 $ 2,351,860 $ 203,915 $ 2,705,738

INTERNALLY PREPARED UNAUDITED Page 59 of 67 The Orillia Museum of Art and History Statement of Revenue and Expenditures - Operating Fund For The Nine Months Ended June 30, 2019

Month Year To Date Last Year Actual Budget Last Year Actual Budget REVENUES Donations $ 678 $ 1,476 $ 5,200 $ 18,433 $ 61,814 $ 48,800 Sponsorships 10,200 1,000 3,000 32,790 1,100 28,500 Fundraising events 3,348 1,300 - 44,789 41,567 83,450 Admission 685 545 1,200 5,581 5,124 9,350 Memberships 685 925 1,385 9,610 12,015 12,965 Grants (schedule 1) 38,705 41,000 41,500 178,176 169,801 187,904 Programmes 2,411 2,847 2,050 32,109 32,710 35,020 Exhibition submission fees 4,941 595 - 7,227 1,416 - Facilities rental 100 330 800 5,635 4,540 6,000 Shop sales 1,317 2,734 2,250 15,964 42,678 24,800 Investment income - - - - 4,000

TOTAL REVENUES 63,070 52,752 57,385 350,314 372,765 440,789

EXPENSES Advertising and promotion 2,746 1,284 2,262 10,759 9,034 15,424 Bank charges - 464 400 3,227 3,731 3,600 Bookkeeping 440 400 450 3,640 3,200 4,050 Conservation 85 230 - 7,530 7,979 25,077 Cost of goods sold 836 885 1,330 13,658 33,372 17,965 Exhibitions 2,379 2,980 8,000 34,244 20,238 34,956 CARFAC fees 3,600 - 3,600 2,768 5,500 Fundraising and special events 8,290 1,090 - 33,084 20,457 26,475 Insurance 6,723 8,251 - 6,723 8,899 8,000 Office and general 2,960 3,498 1,200 17,123 14,227 10,800 Programmes 4,003 1,976 5,450 25,603 41,697 31,305 Professional fees - - - 4,765 4,657 4,500 Professional development and travel 504 186 200 4,238 1,287 3,900 Scholarships and awards 500 - 2,500 2,500 2,500 4,100 Telephone 241 68 225 1,667 1,239 2,024 Utilities 1,905 1,501 2,000 20,121 22,462 19,000 Repairs and maintenance 636 7,674 2,000 21,332 19,635 16,350 Wages 31,858 20,992 32,005 214,805 172,112 212,515 Employee benefits 2,041 1,423 3,521 13,942 12,159 23,377

TOTAL EXPENSES 69,747 52,902 61,543 442,561 401,653 468,918 SURPLUS / (DEFICIT) $ (6,677) $ (150) $ (4,158) $ (92,247) $ (28,888) $ (28,129)

INTERNALLY PREPARED UNAUDITED Page 60 of 67 The Orillia Museum of Art and History Grants Revenue - Operating Fund For The Nine Months Ended June 30, 2019 Schedule 1 Month Year To Date Last Year Actual Budget Last Year Actual Budget City of Orillia $ 37,500 $ 37,500 $ 37,500 $ 112,500 $ 112,500 $ 112,500 Employment related 1,205 - - 46,081 26,125 23,020 Operation/Project related - 3,500 4,000 19,595 31,176 52,384

Total Grants $ 38,705 $ 41,000 $ 41,500 $ 178,176 $ 169,801 $ 187,904

INTERNALLY PREPARED UNAUDITED Page 61 of 67 The Orillia Museum of Art and History Statement of Revenue and Expenditures - Capital Fund For The Nine Months Ended June 30, 2019

Month Year To Date Last Year Actual Budget Last Year Actual Budget REVENUES Donations $ 2,200 $ - $ 1,000 $ 71,431 $ 1,880 $ 9,000 Grants ------

TOTAL REVENUES 2,200 - 1,000 71,431 1,880 9,000

EXPENSES Advertising and promotion ------Amortization 11,500 11,500 11,500 103,500 103,500 103,500 Bank charges 261 77 25 1,587 368 225 Fundraising and special events ------(Gain)/loss on disposal of assets ------TOTAL EXPENSES 11,761 11,577 11,525 105,087 103,868 103,725 SURPLUS / (DEFICIT) $ (9,561) $ (11,577) $ (10,525) $ (33,656) $ (101,988) $ (94,725)

The Orillia Museum of Art and History Statement of Revenue and Expenditures - Endowment Fund For The Nine Months Ended June 30, 2019

Month Year To Date Last Year Actual Budget Last Year Actual Budget REVENUES Investment income $ - $ - $ - $ - $ - $ 3,600 Donations - - - 1,250 2,000 243 TOTAL REVENUES - - - 1,250 2,000 3,843

EXPENSES Distributed to Operating Fund - - - - - 3,600 Scholarships and awards 750 750 - 1,350 1,150 - TOTAL EXPENSES 750 750 - 1,350 1,150 3,600 SURPLUS / (DEFICIT) $ (750) $ (750) $ - $ (100) $ 850 $ 243

INTERNALLY PREPARED UNAUDITED Page 62 of 67 The Orillia Museum of Art and History Statement of Consolidated Revenue and Expenditures For The Nine Months Ended June 30, 2019

Month Year To Date Last Year Actual Budget Last Year Actual Budget REVENUES Donations $ 2,878 $ 1,476 $ 6,200 $ 91,114 $ 65,694 $ 58,043 Sponsorships 10,200 1,000 3,000 32,790 1,100 28,500 Fundraising events 3,348 1,300 - 44,789 42,867 83,450 Admission 685 545 1,200 5,581 5,124 9,350 Memberships 685 925 1,385 9,610 12,015 12,965 Grants 38,705 41,000 41,500 178,176 169,801 187,904 Programmes 2,411 2,847 2,050 32,109 32,710 35,020 Exhibition submission fees 4,941 595 - 7,227 1,416 - Facilities rental 100 330 800 5,635 4,540 6,000 Shop sales 1,317 2,734 2,250 15,964 42,678 24,800 Investment income - - - - - 4,000

TOTAL REVENUES $ 65,270 $ 52,752 $ 58,385 $ 422,995 $ 377,945 $ 450,032

EXPENSES Advertising and promotion 2,746 1,284 2,262 10,759 9,034 15,424 Amortization 11,500 11,500 11,500 103,500 103,500 103,500 Bank charges 261 541 425 4,814 4,099 3,825 Bookkeeping 440 400 450 3,640 3,600 4,050 Conservation 85 230 - 7,530 7,979 25,077 Cost of Goods sold 836 885 1,330 13,658 33,372 17,965 Exhibitions 2,379 2,980 8,000 34,244 20,238 34,956 CARFAC fees - - - 3,600 2,768 5,500 Fundraising and special events 8,290 1,090 - 33,084 20,457 26,475 Insurance - 8,251 - 6,723 8,899 8,000 Office and general 2,960 3,498 1,200 17,123 14,227 10,800 Programmes 4,003 1,976 5,450 25,603 41,697 31,305 Professional fees - - - 4,765 4,656 4,500 Professional development and travel 504 186 200 4,238 1,287 3,900 Scholarships and awards 1,250 750 2,500 3,850 3,650 7,700 Telephone 241 68 225 1,667 1,239 2,024 Utilities 1,905 1,501 2,000 20,121 22,462 19,000 Repairs and maintenance 636 7,674 2,000 21,332 19,635 16,350 Wages 31,858 20,992 32,005 214,805 172,112 212,515 Employee benefits 2,041 1,423 3,521 13,942 12,159 23,377

TOTAL EXPENSES 71,935 65,229 73,068 548,998 507,070 576,243 SURPLUS / (DEFICIT) $ (6,665) $ (12,477) $ (14,683) $ (126,003) $ (129,125) $ (126,211)

INTERNALLY PREPARED UNAUDITED Page 63 of 67 Page 64 of 67 2020 ROMA AGM & Annual Conference Sheraton Centre Toronto Hotel January 19 - 21, 2020 REGISTRATION FORM

Name: Title: Organization: Address: City, Province, Postal Code: Phone: E-mail:

Registration Fees

Please check registration Early Bird Rate Regular Rate On Site Rate type below. (until October 1, 2020) (until January 17, 2020) (January 19 - 21, 2020) Member Non Member Member Non Member Member Non Member Full Registration $565 $645 $615 $700 $670 $775 Half Day - Sunday $205 $260 $250 $310 $300 $360 One Day - Monday $310 $440 $400 $490 $450 $570 Half Day - Tuesday $205 $260 $250 $310 $ 300 $ 360

Payment: Completed forms with payment can be sent to ROMA via fax at 416.971.9372 or e-mailed to [email protected] or mailed to ROMA, 200 University Avenue, Suite 801, Toronto, ON, M5H 3C6

Please remit: Invoice Me (option only available to Member municipalities) Registration Fee $ Cheque made out to Rural Ontario Municipal Association HST (13%) $ MasterCard Visa TOTAL TO BE REMITTED $ Credit Card # Expiry Date Signature Name on Card

Things to Know: Additional Needs • Rates listed do not include HST. Please ensure to include HST when submitting Please list any dietary, accessibility or other needs: your payment. • Confirmation will be sent after each registration, modifications or cancellation. Review your confirmation carefully for accuracy. • All cancellations must be submitted in writing to ROMA via e-mail at [email protected]. Cancellations received prior to 4:30 pm ET, October 31, 2019 will be eligible for a refund less $95.00 (plus HST) administration fee. Cancellations made after 4:30 pm are non-refundable. An alternate attendee name may be substituted at any time.

Disclaimer: Submission of this registration form provides AMO with consent to send information on all activities related to current and future ROMA Conferences. If you wish to no longer receive information from ROMA on this please contact [email protected] to unsubscribe. Page 65 of 67 Page 66 of 67 From: Robin Cadeau To: Megan Williams Subject: Resignation from the Library Board Date: September-09-19 2:01:43 PM

-----Original Message----- From: Elizabeth Hutt [mailto: ] Sent: September-06-19 3:25 PM To: Robin Cadeau Subject: Resignation from the Library Board

Good afternoon,

Please accept this letter as my resignation from the Library Board; due to a change in employment I can no longer commit to fulfilling my duties on the board. I apologize for any inconvenience this may cause.

With regards,

Elizabeth Hutt

Sent from my iPad

CAUTION: This email originated from outside of the City of Orillia email system. Do not open attachments or click links you were not specifically expecting, even from known senders.

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