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REGULAR COUNCIL MEETING Tuesday, October 24, 2017 Council Chambers, 4243 Sanders Avenue, Wells, BC V0K 2R0

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REGULAR COUNCIL MEETING Tuesday, October 24, 2017 Council Chambers, 4243 Sanders Avenue, Wells, BC V0K 2R0 DISTRICT OF WELLS REGULAR COUNCIL MEETING Tuesday, October 24, 2017 Council Chambers, 4243 Sanders Avenue, Wells, BC V0K 2R0 AGENDA Page 1. CALL TO ORDER 1.1. Agenda for Regular Council Meeting of Tuesday October 24, 2017. Recommendation/s: That Council: Approves the Agenda for Regular Council Meeting of Tuesday October 24, 2017 . 2. ADOPTION OF MINUTES 2.1. Minutes of the October 10, 2017 Regular Council Meeting. 7 - 17 Recommendation/s: That Council: Approves the minutes of the October 10, 2017 Regular Council meeting as circulated. Regular Council - 10 Oct 2017 - Minutes 3. DELEGATIONS AND PETITIONS 3.1. John Massier, Chair of the Wells Barkerville Community Forest Board (WBCFB) to present a draft year end report and financial statements for the Wells Barkerville Community Forest Limited. Recommendation/s: That Council: Receives the presentation from John Massier, Chair of the Wells Barkerville Community Forest, including the year end report of the directors and financial statements for the Wells Barkerville Community Forest Limited. 4. BUSINESS ARISING FROM THE MINUTES/UNFINISHED BUSINESS 5. COMMITTEE OF THE WHOLE 6. NEW BUSINESS 6.1. Remembrance Day Wreath Laying. Recommendation/s: That Council: Designates a member of Council to lay the Wreath on Remembrance Day in Mayor Sharpe's absence. 6.2. Wells-Barkerville Community Forest Limited: Year end report of the Directors and year end financial statements. Recommendation/s: That Council: Page 1 of 95 1. Receives the following resolutions are passed as ordinary resolutions of the District of Wells, as shareholder of the Company, pursuant to Section 182(2) of the Business Corporation Act, S.B.C. 2002, Chapter 57, consented to in writing as of the 24th day of October, 2017; and pursuant to the provisions of the Business Corporation Act, the District of Wells, as shareholder of the company, hereby consent in writing to all the business required to be transacted at a meeting of the shareholders of the Company and do hereby pass the following Resolutions: Resolved: a) That the year-end financial statements of the company be approved and adopted; b) That the year-end report of the directors of the company be approved and adopted; c) That the appointment of an auditor of the company for the ensuing year be waived pursuant to the provisions of Section 203 of the Business Corporation Act, as KPMG -LLP has already been retained as auditor by the District of Wells; d) That all acts, contracts, resolutions, proceedings, appointments, elections and payments made, done and taken by the directors and officers of the company for the previous year be and the same are approved, ratified and confirmed; and e) That the general meeting of the Company be held on November 20, 2017. 2. The foregoing are hereby consented to in writing by the District of Wells, the shareholder, of the Company. 7. CORRESPONDENCE 7.1. Letter from Bill Horne regarding the District of Wells proposed 2018 19 Permissive Tax Exemption Bylaw No. 155, 2017. Recommendation/s: That Council: Receives the letter from Bill Horne regarding the District of Wells proposed 2018 Permissive Tax Exemption Bylaw No. 155, 2017. Bill Horne Letter re 2018 Permissive Tax Exemptions - October 19, 2017 8. REPORTS 8.1. Community Grantwriter report on recent successful grant applications. 21 - 22 Recommendation/s: That Council: Receives the update report on recent successful grant applications from the Community Grantwriter. 8.1-Community Grantwriter Report 8.2. UBCM 2017 Convention - Meetings Activity Report 23 - 83 Page 2 of 95 Recommendation/s: That Council: Receives the report from the Chief Administrative Officer (CAO) regarding the Union of British Columbia Municipalities Convention, held in Vancouver, BC, September 25-29, 2017. 8.2 - 2017 UBCM Convention - Staff report COMBINED 8.3. Furnace Replacement Report (to be provided at the meeting) Recommendation/s: That Council: Receives the report from the Chief Administrative Officer and Public Works Superintendent regarding the replacement of the furnace at the Municipal Hall. 8.4. District of Wells Water Supply System update (to be provided at the meeting) Recommendation/s: That Council: Receives the report from the Public Works Superintendent regarding work on the District of Wells Water Supply System. 8.5. Proposed Municipal Office Closure (Dec. 16, 2017 to Jan. 1, 2018) 85 Recommendation/s: That Council: 1. Receives the report from the Chief Administrative Officer (CAO) regarding the proposed Municipal Office Closure from Saturday December 16, 2017 through Monday, January 1, 2018 inclusive; and 2. Authorizes the closure of the Municipal Office from Saturday, December 16, 2017 through Monday, January 1, 2018 inclusive during the end of the year holiday season; OR 3. Rejects the proposal outlined above. 8.5-Proposed Office Closure over Xmas - Staff report 9. BYLAWS AND RESOLUTIONS 9.1. Proposed 2018 Permissive Tax Exemptions 87 - 92 Recommendation/s: That Council: 1. Receives the report and attachments from the Chief Administrative Officer (CAO) regarding proposed property tax exemptions for 2018; and 2. Receives Public Input in regards to the 2018 Permissive Tax Exemption Bylaw No. 155, 2017 ( if any); and 3. Considers the 2018 Permissive Tax Exemptions for each of the following properties through separate Motions: Page 3 of 95 (The following lands and improvements thereon, all within the Cariboo District, are hereby exempted by the District of Wells from payment of general (municipal) property taxes, other property taxes, and local services taxes (i.e. frontage area, and water, sewer and garbage collection taxes) for the assessment and collection year of 2018 as per the ratio indicated for each lot, pursuant to Section 224 of the Community Charter) THAT Council approves: a) 100 per cent for lands and improvements owned by the Wells Historical Society and legally described as: i) Block B, District Lot 12985 (subject to right-of-ways PGP39583 and PGP39584), listed as “Wells Museum” – Roll #391.09351.002, the estimated amount of taxes that would be imposed on the property if it is not exempt in 2018 is approximately $3751.00; and ii) Lot 1, portions of District Lots 5899 and 10518, Plan 32374, listed as “old bunkhouse” – Roll #391.05541.991, the estimated amount of taxes that would be imposed on the property if it is not exempt in 2018 is approximately $1767.00; b) 100 per cent for lands and improvements owned by the Island Mountain Arts Society and legally described as: i) Lot 4, Block 4, District Lot 289, Plan 18500, listed as “Art Gallery” – Roll #391.01650.000, the estimated amount of taxes that would be imposed on the property if it is not exempt in 2018 is approximately $2398.00; and ii) Block 17, Plan 26883, District Lot 289, listed as vacant lot – Roll #391.01771.010, the estimated amount of taxes that would be imposed on the property if it is not exempt in 2018 is approximately $640.00; c) 100 per cent for lands and improvements owned by the Wells Recreation Society legally described as Lot A, District Lot 391, Plan 31977, listed as “Wells Curling Rink” – Roll #391.01480.002, the estimated amount of taxes that would be imposed on the property if it is not exempt in 2018 is approximately $9026.00; d) 100 per cent for lands and improvements owned by the Royal Canadian Legion Branch 128 and legally described as Lot 1, District Lot 391, Plan 38869, listed as “Royal Canadian Legion Branch 128” – Roll #391.01433.001, the estimated amount of taxes that would be imposed on the property if it is not exempt in 2018 is approximately $3194.00; (The following lands and improvements thereon, all within the Cariboo District, are hereby exempted by the District of Wells from Page 4 of 95 general (municipal) property taxes only, for the assessment and collection year of 2018) e) 100 per cent for lands and improvements owned by the Island Mountain Arts Society and legally described as Parcel 1, Plan PGP38433, District Lot 289, listed as “the Nest” – Roll #391.01682.002, the estimated amount of taxes that would be imposed on the property if it is not exempt in 2018 is approximately $2711.00. The proposed general property tax exemption in 2018 is approximately $1864.00. The total taxes due in 2018 if the exemption is approved would be approximately $847.00. 4. Gives Second and Third readings to 2018 Permissive Tax Exempting Bylaw (Bylaw No. 155, 2017). 9.1a - 2018 Permissive Tax Exemptions - Staff report 9.1b- 2018 Bylaw No. 155-2017-- 2018 Permissive Tax Exempting Bylaw 9.1c- 2018 Public Notice - Bylaw No 155-2017 Permissive Tax Exemptions 10. COMMITTEE REPORTS 11. CONSENT CALENDAR All matters listed here are considered to be routine and non-controversial and will be received by one motion. There will be no separate discussion of these items unless a member so requests, in which case the item will be removed from the Consent Calendar and considered either separately under another heading of the Regular Agenda or immediately after the adoption of the Consent Calendar. Recommended THAT Council receives the Consent Calendar 11.1. BC Community Achievement Awards- October 19, 2017 93 BC Community Achievment Awards - October 19, 2017 12. INFORMATION AND ANNOUNCEMENTS 12.1. District of Wells Public Meeting Announcemement 95 Recommendation/s: That Council: Receives the District of Wells poster regarding the Public Meeting announcement for Wednesday November 22, 2017. 12.1 - Public Meeting Announcement 12.2. Council Members: 12.3. Staff: 12.4. Public Gallery: 13. CLOSED MEETING 13.1. THAT, pursuant to Section 90 (1), (a) and (c) of the Community Charter, the following portion of this meeting is closed to the public to discuss matters Page 5 of 95 related to: a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; and c) labour relations or other employee relations.
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