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TDM AR 31-12-2007.Pdf TDM Berhad 1 (6265-P) annual report 2007 Content isi kandungan 2 Notice Of Annual General Meeting 74 Statement On Corporate Governance notis mesyuarat agung tahunan penyata tadbir urus korporat 8 Statement Accompanying Notice 86 Report Of Audit Committee Of Annual General Meeting laporan jawatankuasa audit penyata mengiringi notis mesyuarat agung tahunan 92 Statement On Internal Control 9 Financial Calendar penyata kawalan dalaman kalendar kewangan 96 Code Of Business Ethics 12 Corporate Information kod etika perniagaan maklumat korporat 103 Additional Compliance Statement 14 Corporate Chart maklumat tambahan pematuhan carta korporat 106 Financial Statement 16 Group Organizational Structure penyata kewangan struktur organisasi kumpulan 301 Shareholders’ Statistic 20 Board Of Directors statistik pemegang saham lembaga pengarah 304 Plantation Statistic 22 Directors’ Profile statistik perladangan profil lembaga pengarah 305 List Of Properties senarai harta 34 Chairman’s Statement perutusan pengerusi 308 Group Directory 42 Financial Highlights direktori kumpulan fakta kewangan penting 313 Proxy Form borang proksi 47 Business Review penilaian perniagaan 52 Corporate Sosial Responsibilities tanggungjawab sosial korporat 62 Toward High Performance Culture ke arah budaya berprestasi tinggi 66 Expansion Of Plantation/Core Business perluasan perladangan/perniagaan Utama 68 Commitment Toward Sustainable Oil Palm komitmen ke arah perladangan kelapa sawit yang mapan 2 TDM Berhad (6265-P) annual report 2007 Notice Of Annual General Meeting NOTICE IS HEREBY GIVEN THAT the Forty-Third Annual General Meeting of the Company will be held at PC Room 1, 2nd Floor, Marina Club House, The Heritage Bay Club Marina & Resort, Pulau Duyong, 21300 Kuala Terengganu, Terengganu Darul Iman on Monday, 30 June 2008 at 11.00 a.m. for the following purposes: AGENDA As Ordinary Business 1. To receive the Audited Financial Statements for the financial year ended 31 December 2007 together with the Reports Resolution 1 of the Directors and Auditors thereon. 2. To approve the payment of Directors’ fees for the financial year ended 31 December 2007. Resolution 2 o3. re-elect T the following Directors retiring pursuant to Article 113 of the Company’s Articles of Association, and being eligible offer themselves for re-election: i ) Y. Bhg. Dato’ Haji Wan Hisham bin Dato’ Wan Salleh Resolution 3 ii) YB Dato’ Haji Mohtar bin Nong Resolution 4 iii) Encik Mohamad Abdul Halim bin Ahmad Resolution 5 4.o re-elect T the following Director retiring pursuant to Article 116 of the Company’s Articles of Association, and being eligible offer himself for re-election: i) Prof. Dr. Mohd Azmi bin Mohd Lila Resolution 6 o5. approve T the payment of a first and final dividend of 7.43 sen per ordinary share ( less 26% Malaysian Income Tax) for Resolution 7 financial year ended 31 December 2007. 6.o re-appoint T Messrs. Ernst & Young as Auditors of the Company and to authorise the Directors to fix their remuneration. Resolution 8 As Special Business To consider and if thought fit, to pass the following resolutions: 7. To transact any other ordinary business of which due notice shall be given. 8. Ordinary Resolution Authority to Allot and Issue Shares “THAT subject always to the Companies Act, 1965 (“the Act”) and the approvals of the regulatory authorities, the Directors Resolution 9 be and are hereby empowered pursuant to Section 132D of the Act, to issue shares in the Company, at any time and upon such terms and conditions and for such purposes as the Directors may, in their absolute discretion, deem fit, provided that the aggregate number of shares issued does not exceed 10% of the issued capital of the Company for the time being and that the Directors be and are also empowered to obtain the approval for the listing of and quotation for the additional shares so issued on the Bursa Malaysia Securities Berhad and that such authority shall continue in force until the conclusion of the next Annual General Meeting of the Company.” TDM Berhad 3 (6265-P) annual report 2007 Notice Of Annual General Meeting 9. Special Resolution Proposed Change of Object Clause Resolution 10 “THAT the Memorandum of Association of the Company be altered by the deletion of sub-clause (ii) of clause 3 thereof and substituting therefore the following new sub-clause (ii): 3 (ii). To carry on the business of planters, growers and cultivators of oil palms and to acquire and develop lands in any part of Malaysia and in any part of the world for such purpose and to manage control and maintain oil palm and other estates in any part of Malaysia and any part of the world whether under contract or as agents or otherwise and for such purpose to construct and maintain factories processing plants, and other facilities for the marketing, export and sale of oil palm produce.” 10. Proposed Amendments to the Company’s Articles of Association (i) “THAT a new Article which read as follows be inserted immediately after the existing Article 121:- Resolution 11 Proceedings of Directors 121A. Participation in meetings by telephone conferencing. Where: All or any of the members of the board or any committee of the board may participate in a meeting of the board or that committee by means of a teleconference, video conference or any communication equipment which allows all persons participating in the meeting to communicate with each other. A person so participating shall be deemed to be present in person at the meeting and shall be entitled to vote or be counted in a quorum accordingly.” (ii) “THAT a new Article which read as follows be inserted immediately after the existing Article 140:- Resolution 12 Dividends and Reserves 140A. Unclaimed dividends surrendered to the Registrar of Unclaimed Moneys Where: All dividends unclaimed for one (1) year after having been declared shall be surrendered to the Registrar of Unclaimed Moneys in accordance with the provisions of the Unclaimed Moneys Act, 1965. NOTICE OF DIVIDEND ENTITLEMENT AND PAYMENT NOTICE IS ALSO HEREBY GIVEN THAT subject to the approval of members at the 43rd Annual General Meeting to be held on 30 June 2008, a final dividend of 7.43 sen per ordinary share (less 26% Malaysian Income Tax) will be paid on 13 August 2008 to shareholders whose name appear in the register of Depositors on 15 July 2008. A Depositor shall qualify for entitlement only in respect of : (a) Shares transferred into the Depositor’s Securities Account before 4.00 p.m. on 15 July 2008 in respect of ordinary transfers. (b) Shares bought on Bursa Malaysia Securities Berhad on a cum entitlement basis according to the Rules of the Bursa Malaysia. By Order of the Board Yeap Kok Leong (MAICSA No. 0862549), Wong Wai Foong (MAICSA No. 7001358) Company Secretaries Kuala Terengganu 6 June 2008 4 TDM Berhad (6265-P) annual report 2007 Notice Of Annual General Meeting Notes: 1. A member of the Company entitled to attend and vote at the meeting is entitled to appoint a proxy to attend and vote in his stead. A proxy need not be a member of the Company and the provisions of the Section 149(1)(b) of the Companies Act, 1965 shall not apply to the Company. A member shall appoint not more than two proxies to attend and vote at the same meeting. Where a member appoints two proxies the appointments shall be invalid unless he specifies the proportions of his shareholdings to be represented by each proxy. 2. The instrument appointing a proxy shall be in writing under the hand of the appointor or of his attorney duly authorised in writing, or, if the appointor is a corporation, either under the common seal, or under the hand of an officer or attorney duly authorised. 3. The instrument appointing a proxy and the power of attorney or other authority, if any, under which it is signed or a notarially certified copy of such power or authority, shall be deposited at the Registered Office of the Company at Aras 5, Bangunan UMNO Terengganu, Lot 3224, Jalan Masjid Abidin, 20100 Kuala Terengganu, Terengganu Darul Iman not less than 48 hours before the time for holding the Meeting or adjourned meeting at which the person named in the instrument proposes to vote, or in the case of the poll, not less than 24 hours before the time appointed for the taking of the poll, and in default the instrument of proxy shall not be treated as valid. 4. Where a member is an authorised nominee as defined under the Securities Industry (Central Depositories) Act 1991, it may appoint at least one proxy but not more than two in respect of each securities account it holds with ordinary shares of the Company standing to the credit of the said securities account. 5. If this Proxy Form is signed under the hand of an officer duly authorised, it should be accompanied by a statement reading “signed as authorised officer under Authorisation Document which is still in force, no notice of revocation having been received”. If this Proxy Form is signed under the attorney duly appointed under a power of attorney, it should be accompanied by a statement reading “signed under Power of Attonery which is still in force, no notice of revocation having been received”. A copy of the Authorisation Document or the Power of Attorney, which should be valid in accordance with the laws of the jurisdiction in which it was created and is exercised, should be enclosed in this Proxy Form. 6. Explanatory Note on Special Business Section 132D of the Companies Act, 1965 In order to avoid any delay and cost involved in convening a general meeting for issuance of shares, the Ordinary Resolution proposed under item 8 of the Agenda, if passed, will empower the Directors to issue shares in the Company up to an amount not exceeding in total 10% of the issued share capital of the Company for the time being, for such purposes as the Directors consider would be in the interest of the Company, subject to compliance with the relevant regulatory requirements.
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