Shelter Cluster Monthly Meeting 12th July 2020 10:00 AM – 12:00 AM
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Agenda
1. Welcome Words & update from the chair 2. Review of key action points from previous meeting 3. Stock level and forecast 4. Presentation of the strategic common pipeline 5. Updates on YHF and HPC 6. Flood situation and flood mapping 7. Updates from NFI TWiG 8. Updates from Shelter TWiG 9. Updates from Sub-Nationals 10. AOB
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Welcome Words
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Review action points from previous meeting
No. Description of Action Point Update Status
This was discussed and agreed to discuss this with the SC IM network to 1 SAG to discuss SC reporting plan Complete either update the IM Strategy or develop on-pager for all reporting requirements Partners to deliver a presentation in the next 2 No interest received. Complete meeting on lessons learned or best practices
SCT to share the updated COVID19 Guidance The updated guidance note was Complete 3 Note by Sunday. circulated
Partners to share any good practices and lessons Pending 4 No updates was received recently learned on the distributions during COVID19.
Shelter Cluster to release the second flash flood The report is under preparation and will 5 Ongoing updates by the end of the month. be released before the end of the month
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Stock Level and Forecast
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Common pipeline for Shelter & NFI Why a Common Pipeline? • Need to acknowledge that most of our local and provincial partners has a huge difficulty to access funding but even worst, material for distribution. • Limit in sub-contracting local NGO by key partners. • Difficulty in handling tenders & procurement procedures for local partners. • Insuring a more constant quality of items (sub-standards blankets). • Possibility to ‘borrow’ standardized items, increase of speed for implementation • Cost more predictable, & cost efficiency. • Being flexible with modular kit.
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Common pipeline for Shelter & NFI
What is the Common Pipeline? Regular distribution related to the conflict •Newly displaced, forecast based on conflict dynamic •Renewal of materials for the shelters of old caseload Seasonal Distribution(s) Contingency stock •Flood response •Static stock •Winterization •Summarization
Winterization Winterization kit (where relevant)
Summer kit Bedding kit Standard one- (where adapted to relevant) family size fit-all NFI Kit: > Kitchen Basic > Blankets Kit for > Mattresses Family
Shifting from one-fit-all to a modular approach
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Common pipeline – concept for distribution of roles
Categorization of functions Potential distribution of roles (tentative)
Type of functions Comments UN & 1. Cluster Lead Agency 1 agency in charge International 2. Custodian of the common pipeline at the national Organisation 3. Large oversea procurement level 4. Large national procurement (if necessary) 5. Central warehousing 6. Upstream Logistic (preferred) 7. Downstream Logistic (last resort) International 1. Sub-National Coordination 1 agency in charge NGO 2. Large and medium local procurement per large area of 3. Central & provincial warehousing intervention (north, 4. Contingency stock warehousing south, east) 5. Downstream Logistic (preferred) National NGO 1. Local warehousing Multiple agencies 2. Standardized assessment 3. Local Dispatching /Distribution 4. Monitoring &Reporting Community- 1. Standardized assessment (under Multiple agencies Based supervision) Organisation 2. Distribution only
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Upcoming YHF allocation
• New allocation under preparation, tentatively announced for end of July. • Due to Covid19, most of the funds were re-channeled. • The regular allocations will be between 40 to 60 millions to be split between selected clusters. Wash, Food, Nutrition and Shelter could be considered • Fund level may changes according confirmation(s) still coming from donor pledge. • With first allocation, many organizations were reported at risk. As results they will be not anymore able to manage procurement and sourcing, only implementations of projects. • Pool fund confirm their intention to still enrolled Local, Provincial and National partners.
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Humanitarian Programme Cycle 2021
The main objective of this SDR is:
- Better understand current Shelter related needs of crisis-affected people in Yemen.
- Allow for appropriate targeting, prioritization of interventions and resource mobilization.
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Humanitarian Programme Cycle 2021
Activity Matrix Non Food Items Emergency Shelter Winterization Cash Grant Cash for Rental Subsidies Livelihood Cash Grant House Rehabilitation Structural/Reconstruction repairs Transitional Shelters Shelter maintenance and upgrades Mosquito net
Contingency Plastic sheeting
Family Tents Outside HRP Outside
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Humanitarian Programme Cycle 2021
Timeline Severity HNO - Finalize Prep. Cluster Severity HNO HRP - Meeting Scales Published Published HRP - Map data HRP – 2020 sources AM/IMWG Consultations Global HNO – Data HRP 2018 -Severity and Launch Analysis and Workshop -PiN Consolidation Consolidation (approx. -Registry of Plans 4 Dec.)
2020 Jul Aug Sep Oct Nov Dec
Legend Deliverable
Data Collection, Analysis and Consolidation Key Planning / Coordination Event*
*Note: This is a tentative timeline drafted by the Shelter Cluster.
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Flood Situation
Families Affected 35,408 Sa'ada Families Affected Dhamar Al Hudaydah Families Assisted: Hadramaut 5,023 14% Amanat Al Asimah Sana'a Lahj Governorates Affected: 18 Taizz Hajjah Districts Affected: 72 0 2000 4000 6000 8000 10000 12000 14000 16000
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Flood Situation
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Flood Susceptibility in Yemen
Development of a model that identifies areas most prone to flooding
July 2020
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster OVERVIEW AND SUMMARY
Overview ▪ The year 2020 has seen the occurrence of several devastating floods in the whole of Yemen. Since March, heavy rains, floods and flash floods have affected thousands of people by causing casualties, damaging houses and infrastructures as well as crops and agricultural areas. ▪ The scope of this project is to evaluate which areas are most prone to flooding at a country-level scale by using free and open source data with GIS technology. ▪ Summary Flood Susceptibility Mapping •Methods •Results
Runoff Volume Modeling •Methods •Results A picture taken on June 3, 2020 in Yemen's Hadramout province shows a flooded area following torrential rains Next Steps brought by Cyclone Nisarga. (AFP / Saleh Ahmad Bajamzeh) – url: https://arab.news/zk49h
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster FLOOD SUSCEPTIBILITY: METHODS
Input Parameters Workflow
The model requires 9 input parameters, all freely available online. They can be subdivided into 4 categories: Topographic Variables • Elevation • Slope
Time Series Variables
• Rain Intensity • Rain Duration Physical Variables • Land Cover For more information on the methodology, please download the documentation • Hydrological Soil Types at this link: https://www.impact- repository.org/document/reach/d41580e9/REACH_YEM_MethodologyNote_HVA Hydrological Variables _FloodSusceptibility_01APR2020_EN_V2.pdf • Height Above Nearest Drainage • Distance from Nearest Drainage • Topographic Wetness Index
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster FLOOD SUSCEPTIBILITY: RESULTS AND VALIDATION
Results Accuracy Assessment
A number of urbanized and populated areas are at high risk of Validation has been carried out comparing the flooding model with past floods in 1996 and 2019.
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster RUNOFF VOLUME: METHODS
Computation of Runoff volume, routing and Watershed Analysis accumulation
Extreme Rainfall Event Modeling
Watershed boundaries and Stream Orders Rainfall Intensity for 24h duration of 50-year return period storm
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster RUNOFF VOLUME: PRELIMINARY RESULTS
This map describes areas where surface runoff is generated due to precipitation and different grades of impervious surfaces. It indicates the volume of surface water the rainfall event produces in all areas of Yemen. It does not, however, provide any information of runoff routing or flow paths.
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster CONCLUSION: NEXT STEPS
From the Runoff Volume results, identify preferential routes where rain water flows, how much it accumulates, and the time it takes for it to reach a populated place.
Enhance the Flood susceptibility model with information on runoff, routing and lag time
Test the model at a smaller scale, in order to analyze flood susceptibility at city-scale. Pilot project over Mar’ib.
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster THANK YOU FOR YOUR ATTENTION
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Preliminary results of Shelter Technical Working Groups Non food Items TWiG
• Composition of the TWiG members ( 2 UN ,3 INGO ,4 NNGO,3 RCRC,2 Authorities & 1 SC technical FP) Total 15
• Strategy Criteria for reviewing NFI TWiG (NFI kit distribution protocol? # of Items per HH, New items to be introduced? Introducing Winterization items, Summarization Items, Beneficiary feedback on the basic NFI kits from the different organizations?, The new strategy for the kit compositions? Cost? • Way forward ✓ Continue the remaining sessions of the NFI TWiG meetings. ✓ Distribution protocol to be finalized. ✓ Specifications of the local sleeping mat and cost to be reviewed. ✓ Specifications of the newly Introduced items. ✓ Bi-lateral discussion/ Consultation with the SNCCs on the outcome of the meetings for their contextual inputs . ✓ Consolidate all the inputs/ feedbacks, prepare technical report and present to the SC national colleagues and SAG members for endorsement.
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Preliminary results of Shelter Technical Working Groups
Strategy of kit compositions Progress Updates:
Basic NFI Winterization Bedding Summarization Items + Kits + + Items
Seasonal Items Seasonal Items Basic NFI (Kitchen Sets+ Bucket+ Cooking Stoves+ Solar Lumps). Bedding (Blankets +Mattresses). Summarization Items (Bed Sheets+ Summer clothing+ Mosquito nets+ Thermos/Cooler+ Rechargeable fan with solar+ Sleeping mat made of local material). Winterization Items (Winter clothing+ Standard plastic sleeping met).
Introduced new Items- Like Solar lump, Mosquito net, Cooking Stoves, Thermos cool box, etc etc.
Cost of NFI kits- we have reviewed the cost of the items and produce updated price list of the items e.g Blankets- We have two types: - Medium Thermal – (6-7USD) and High Thermal – (12 – 15USD) - High Thermal Blankets will be distributed in winters only.
Distribution protocol is yet to be finalized.
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Preliminary results of Shelter Technical Working Groups
Shelter TWiG • Composition of the Shelter TWiG members: Total 10 ( 3 UN ,2 INGO ,3 NNGO, 2 Authorities & 1 SC technical focal person). 70% technical Engineers/Architects • Progress Updates: So far, we reviewed the ESK design.
What we reviewed? The design of the ESK / Flood mitigation consideration / Cost of the Items / Cash or In-kind / Availability of the Material etc. • Way forward: ✓ Finalize the revised drawing of the new ESK design. ✓ Finalize the Items required for the new revised ESK design. ✓ Continue the remaining sessions of the TWiG for the Shelters(TS, PS, Rehab, etc). ✓ Bi-lateral discussion/ Consultation with the SNCCs on the outcome of the meetings for their contextual inputs. ✓ Consolidate all the inputs/ feedbacks, prepare technical report and present to the SC National colleagues and SAG members for endorsement. https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Preliminary results of Shelter Technical Working Groups
Shelter TWiG
• Reviewed design main highlights: - Roof slope of the ESK which was 10cm changed to 40cm for proper drain of rain water - Flood Mitigation measure- the team agreed to provide empty sand bags as part of the ESK and the beneficiaries can contribute filling them and laying them around the shelter. - Implementation Modality – Since it is Emergency shelter, it was agreed that the most efficient way is through Supplier and Contractor driver approach. - CASH or IN-KIND--- In the ESK context it was agreed that in-kind is the preferred modality, being in an emergency response it meets the objective faster. Therefore, In-kind support is encouraged.
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Sub-National Update – Al Hudaydah Hub
Top 3 News/Challenges Assistance Provided from Jan - July (Families) 1. Delays from authorities in granting permits on timely manner, Emergency shelter kits: 5,024 which resulted a delay in response to the flood affected Cash for rental subsidies: 3,821 population. Non-Food Items: 3,980 2. Key active partners lack of sufficient prepositioned NFIs and Total Assistance Provided: 12,825 ESK materials. 3. Access to some areas near conflicts and front lines remains a challeng, especially in Matwalah in Hajjah. Shelter Partners were able to assist IDP families living in 4. Limited partner’s presence and capacity/resources in the very remote and hard to reach areas in Bura Raymah and Al-Mahweet, 5. Limited interventions in Rental subsidy. 6. Most likely heavy rain may hit the hub in the coming weeks which could result a new wave of displacement and damage shelters.
Main Needs: 1. More contingency stocks are required. 2. Address the issue of transporting the SC common pipeline stocks. 3. Increase cash grants to repair damaged transitional shelters. 4. Clear SOP on the release/distribution/transportation of the contingency stock is required.
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Sub-National Update – Ibb Hub
Assistance Provided from Jan - July (Families) Top 3 News/Challenges Cash for rental subsidies: 3,585 1. Delays from authorities in granting verification, Winterization cash grant: 2617 movement, and distribution clearances delayed the emergency response and increased the Non-Food Items: 1662 suffering of those affected by the floods and heavy Emergency shelter kits: 147 rains. Total Assistance Provided: 8,011 2. Shelter interventions in Al Dhale’e by ICRC were not coordinated and led to suspension of Partners distributions in the overlapped locations. Shelter Cluster Partner provided assistance to IDPs affected by flood and heavy rains in Ibb governorate
Main Needs
1. SOP is required for contingency stock especially with clarity on the distribution cost.
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Sub-National Update – Aden Hub
Top 3 News/Challenges Assistance Provided from Jan - June (Families) 1. Ongoing ground clashes in many frontlines in addition to Non-Food Items: 16,455 flooding situation triggering more displacement movement Winterization cash grant: 4,566 in Abyan, Al Dhalee’, Al Hudaydah, Marib and Al Bayda, these generated urgent Shelter/NFIs needs for many Emergency shelter kits: 4,109 families. Cash for rental subsidies: 2,690 2. Positive news of new partners participating in the Shelter upgrade and maintenance: 400 response in the hub Rehabilitation cash grant: 178 3. Cluster partners were able to reach out to IDPs HHs in hard-to-reach areas including Khanifer and Zinjibar Reconstruction of damage houses: 19 districts, Abyan gov. Total Assistance Provided: 28,417
Main Needs Shelter Cluster Partnersb continue providing Shelter 1. Urgent needs for Shelter/NFIs assistance to over 4000 and NFI assistance to thousands of IDPs living in new IDP families and those in protracted situation. high risk areas. 2. Shelter upgrades and maintenance to IDPs living in Al Tawsul foundation responded to 2800 HHs in Khanfir hosting sites due to hot weather, ongoing rains and district and UNHCR/NMO assisted 316 HHs in Zinjibar flooding. district, Abyan.
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Sub-National Update – Taizz Area Coordination
Updates/Challenges Assistance Provided from Jan - July (Families) 1. Lack of ESKs stock to response to the needs of Non-Food Items: 1,636 IDPs who were affected by flood. Emergency shelter kits: 785 2.The owners of Rafeqah site land did not allow IDPs Winterization Cash grants: 4,336 to install their Transitional shelter in the site. Shelter maintenance activities: 100 3. Security tensions in Al Turbah city led to the suspension of Partners programs for two days. Cash for rental subsidies: 1,128 Total Assistance Provided: 7,985
Immediate priorities 1. There is still urgent needs for 787 of ESKs, 1136 Transitional shelters provided to IDP families who are NFIs and 200 transitional shelters. living in some of the hosting sites in Ash Shamaytayn and Al Ma’afer districts. 2. Urgent needs for 250 ESKs and 250 NFIs to response the IDPs who were affected by flooding. 3. Persistent needs continue to be reported in 23 isolation spaces in the IDP hosting sites.
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Sub-National Update – Sa’adah Hub
Updates/Challenges : Assistance Provided from Jan - July (Families)
▪ Funding level for the Shelter Cluster Non-Food Items: 1,595 programs is significantly low and impacts Emergency shelter kits: 461 negatively in the shelter situation of many Rehabilitation of transitional shelter 192 families in need for assistance. Shelter maintenance activities: 100 ▪ Lack of funded projects specialized in the returnees. Cash for rental subsidies: 1,201 ▪ Limited resources available hindered Total Assistance Provided: 3,541 meeting the huge needs for NFIs, Fahad is 55-year old and he has been living in a very tough situation emergency shelter, rental subsidies, and in his displacement location. His life has been improved when he shelter maintenance. received the essential household items which are the survival assistance during the displacement period. Immediate priorities:
▪ Scaling up the provision of cash assistance for rental subsidies to most vulnerable IDPs. ▪ Shelter maintenance is highly recommended to returnees.
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster Sub-National Update – Sana’a Hub
Assistance Provided from Jan - July (Families) Top 3 News/Challenges Cash for rental subsidies: 23,662 1. Access to approx. 840 newly displaced families in Marib and Winterization cash grant: 20,564 AL Bayda remains a challenge due to recent clashes in Qaniah Area, Radman district Albayda. Emergency shelter kits: 11,966 2. Lack of Shelter/NFI to prepare for the flooding that is Non-Food Items: 9,703 expected in the coming weeks. Shelter upgrade activities: 2,012 3. Delays on installing translational shelters in Al Warik site. Total Assistance Provided: 70,730 4. Critical projects still pending due to the delays on signing sub-agreements especially in Amant Al Asimah. UNHCR distributed NFIs for IDPs at Al-Hassan Al-Hamadani School, Hamdan Sub-district, Sana’a Governorate.
Main Needs
1. More collaboration is required from partners on sharing information and available capacity regarding the displacement/ response in Al Bayda. 2. Scale-up the preparedness for the floods expected in the coming weeks.
https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster END
Thank You
Materials of this meeting are available at: https://www.dropbox.com/sh/dqx5ch737m79n58/AAATT8FpwCR- DXwXAk6TP_kRa?dl=0
More Info.: https://www.sheltercluster.org/response/yemen
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https://www.sheltercluster.org/response/yemen / @ShelterClustYE / yemen_sheltercluster