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Parliamentary Sector Annual Report 2019/2020

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Parliamentary Sector Annual Report 2019/2020 A. 8 A. 13 Parliamentary Sector Annual Report 2019/20 Pūrongo ā-Tau o te Rāngai Pāremata 2019/20 Office of the Clerk of the House of Representatives Te Tari o te Manahautū o te Whare Māngai Parliamentary Service Te Ratonga Pāremata Parliamentary Sector Annual Report 2019/20 Presented to the House of Representatives pursuant to section 44 (1) of the Public Finance Act 1989. I whakaurua ki Te Whare Māngai hei whakatutuki i te wāhanga 44 (1) o te Ture Pūtea Tūmatanui 1989. ISSN 2703-3155 Copyright This copyright work is licensed under the Creative Commons Attribution 4.0 International licence. To view a copy of this licence, visit https://creativecommons.org/licenses/by/4.0/ In essence, you are free to copy, distribute and adapt the work as long as you attribute the work to the Clerk of the House of Representatives or the Parliamentary Service and abide by the other licence terms. Please note that the Office of the Clerk of the House of Representatives logo, Parliamentary Service logo and the House of Representatives crest may not be used in any way that infringes any provision of the Flags, Emblems, and Names Protection Act 1981. Attribution to the Office of the Clerk of the House of Representatives and Parliamentary Service should be in written form and not by reproduction of any logo or crest. To view a copy of the text to be used for attribution, please visit https://www.parliament.nz/en/footer/copyright/ Private Bag 18041 Parliament Buildings Wellington 6160 Phone: (04) 817 9999 Pūrongo ā-Tau o te Rāngai Pāremata 2019/20 1 Contents Ngā Kōrero 2 Foreword: Speaker of the House of Representatives 3 Clerk of the House of Representatives and Chief Executive Parliamentary Service 5 Our Shared Highlights 2019/20 7 Office of the Clerk of the House of Representatives Annual Report 2019/20 8 About us 9 Our Highlights 2019/20 10 Our Workplace 11 Our Year in Review 18 Measuring our Performance 20 Speaker’s statement of responsibility for the year ended 30 June 2020 21 Statement of responsibility for the year ended 30 June 2020 22 Independent Auditor’s Report 27 Financial Statements 47 Parliamentary Service Annual Report 2019/20 48 About us 49 Our Highlights 2019/20 50 Our Workforce 54 Our Strategic Outcomes 59 Measuring our Performance 65 Statement of responsibility for the year ended 30 June 2020 66 Independent Auditor’s Report 71 Financial Statements 99 Financial Statements Non-departmental statements and schedules 119 Appendix A 2 AnnualParliamentary Report Sector2016 - Annual2017 Report 2019/20 Speaker of the House of Representatives Te Kupu Whakataki a te Mana Whakawā This year has seen the Office of the Clerk of the House of Representatives and the Parliamentary Service operating under extremely unusual and unlikely circumstances. When the country went into lockdown and staff and members were required to stay at home, the agencies quickly adapted to a new way of working. Flexibility and innovation were key and were evident in the way both agencies responded and continued to provide excellent service to Parliament and its members throughout the height of the pandemic. Of particular note was the largely seamless transition to remote working that Parliamentary Service IST enabled for hundreds of staff and members, and the high quality support provided by the Office to the Epidemic Response Committee, which was made easily accessible to all New Zealanders via livestream and broadcast television. However, despite the challenges of COVID-19, the Office and the Service have remained focused and delivered much. I am pleased to see the progress that the agencies have made on the recommendations of the Francis Review, alongside the Department of Internal Affairs. Twenty-nine of the recommendations were completed by 30 June with another 9 completed since, and I am already noticing positive changes in the parliamentary workplace. I particularly appreciate the agencies’ involvement in the development of the behavioural statements for the parliamentary workplace and look forward to seeing these embedded in the next Parliament. The Office and the Service also supported and enabled significant changes to be made to the Standing Orders and the Speaker’s Directions in preparation for the 53rd Parliament and I would like to take this opportunity to thank the Clerk and the Chief Executive of Parliamentary Service for their work on these important changes. Overall I am very satisfied with the service I have received from the Office and the Service over the past 12 months and I have noticed significant improvement from Parliamentary Service, in particular. I am confident that MPs and parliamentary parties have also experienced the same high levels of support and the results from recent surveys of the party whips reflect this. I would like to commend both agencies on a successful year and acknowledge the work they do to ensure that our Parliament, and our elected representatives, can carry out their essential functions no matter the circumstances. Rt Hon Trevor Mallard Speaker of the House of Representatives. Te Kupu Whakataki a te Mana Whakawā 10 November 2020 Pūrongo ā-Tau o te Rāngai Pāremata 2019/20 3 Clerk of the House of Representatives and Chief Executive Parliamentary Service Te Manahautū o te Whare Māngai me te Tumuaki o te Ratonga Pāremata While each year inevitably brings its own surprises and challenges, twists and turns, it’s safe to say that the past year was utterly unpredictable. The first six months saw both agencies deliver work, as planned, towards our strategic objectives. Significant progress was made in a number of areas and, importantly, this included implementing a number of recommendations of the Francis Review which has set us firmly on the path to creating a safer, healthier parliamentary workplace for all. However, the global pandemic that gripped the world from early February 2020 provided us with a new, unexpected set of additional priorities and required us to deliver our services to New Zealand’s Parliament and its members in the most unique of ways. For us, the mission was clear – to support Parliament to operate effectively – but just how to achieve it was completely uncharted territory. While we had never before experienced a challenge like this, our ongoing commitment to innovation, and our ability to be agile and flexible, served us well at this time. Both organisations devised a variety of temporary solutions to meet the unique demands of each is indicative of the deep relationship we have developed. situation and a number of these have since been adopted While each agency remains distinct, we believe our on a permanent basis. This recognises the benefits they growing partnership and shared emphasis on customer bring, in times of crisis and beyond, along with the need for service proved valuable when responding to the crisis parliamentary operations to continue to adapt and evolve and creating a way forward that enabled Parliament to to reflect the ever-changing environment around us. perform its duties to the people of New Zealand in a time of great need. In last year’s annual report we spoke of our two agencies working together as one team to help build a strong This report shares the story of our response to COVID-19 Parliament sector and this has continued over the past and describes how we supported Parliament and its year. The Parliamentary Agencies Delegations Legislation members effectively throughout the height of the Act 2019 was an important milestone in our journey and pandemic in New Zealand. 4 AnnualParliamentary Report Sector2016 - Annual2017 Report 2019/20 Of course none of our achievements this year would pandemic lessons have been learned, and lasting changes have been possible without our team of dedicated, have been implemented that make us well placed to knowledgeable and highly skilled people. Their expertise, support Parliament now and into the future. creativity and commitment to the task at hand enabled us to consistently deliver high quality services, as the We are pleased to present the Parliament Sector Annual circumstances demanded, all while adapting to their own Report including the reports of the Office of the Clerk of lives under lockdown restrictions. We thank them, and our the House of Representatives and Parliamentary Service leadership teams, for their efforts. for the year ending 30 June 2020. Despite the circumstances meaningful progress has been made this year towards our strategic objectives. Against the backdrop of COVID-19 and in the wake of the global David Wilson Rafael Gonzalez-Montero Clerk of the House of Representatives Chief Executive, Parliamentary Service Te Manahautū o te Whare Māngai Tumuaki o te Ratonga Pāremata 10 November 2020 10 November 2020 Pūrongo ā-Tau o te Rāngai Pāremata 2019/20 5 Our Shared Highlights 2019/20 Ō Mātou Whakaharaharatanga 2019/20 COMPLETED 29 OF THE FRANCIS PARLIAMENT XR APP PARLIAMENTARY AGENCIES REVIEW RECOMMENDATIONS LAUNCHED IN TE REO MĀORI DELEGATIONS LEGISLATION ACT including the introduction of the 2019 RECEIVED ROYAL ASSENT behavioural statements for New Zealand Parliament PRESENTED 6 PUBLIC COMBINED RECORDS PARLIAMENTARY LIBRARY AND WEBINARS ABOUT PARLIAMENT MANAGEMENT FUNCTION SELECT COMMITTEE SERVICES AND ELECTRONIC CONTENT PILOT PROGRAMME MANAGEMENT SYSTEM to provide independent advice and expertise PARLIAMENT ON DEMAND SHARED CONSULTATION ON ONSITE EDUCATION LAUNCHED CREATING A MORE FAMILY PROGRAMMES FRIENDLY PARLIAMENT were delivered to 10,875 students 6 AnnualParliamentary Report Sector2016 - Annual2017 Report 2019/20 Te Pūrongo ā-Tau a Te Tari o te Manahautū o te Whare Māngai 2019/20 7 Office of the Clerk of the House of Representatives Annual Report 2019/20 Te Pūrongo ā-Tau a Te Tari o te Manahautū o te Whare Māngai 2019/20 8 AnnualOffice Report of the Clerk2016 of- 2017the House of Representatives Annual Report 2019/2020 About us Mō mātou The Office of the Clerk (the Office) is established under Our primary customers are the Speaker of the House of section 14 of the Clerk of the House of Representatives Representatives and other presiding officers, members of Act 1988.
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