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Opens in a New Windowcommittee Packetopens PDF PERC Community Steering Committee Meeting Thursday, January 28, 2020 | 5:30-7:00 p.m. www.cityofpoulsbo.com/perc Remote Meeting Information: • Link to the video conference and view the screen share: https://zoom.us/s/92414913125 • To participate by phone only: +1 (253)215-8782 and enter the Webinar ID: 924 1491 3125 ________________________________________________________________________ 1. Welcome 5:30 – Mayor Becky Erickson 2. Introductions, Meeting Objectives and Protocols 5:32 3. Overview of the PERC 5:40 – History and Anticipated Future – KPFD Regional Center Selection – Feasibility Study Summary – Work to Date 4. PERC Steering Committee Charter 5:45 – Roles and Responsibilities – Organizing Steering Committee Working Groups o Market Study Working Group o Draft Management Plan Working Group o Site Concept Plan Working Group o Financial Analysis Working Group – Poll #1 – Work Group Preference 5:50 – Questions? Discussion 5. Community Preference Survey #1 Summary Results 6:00 - Steering Committee Discussion Survey Results 6. Committee Discussion 6:15 – What do you like/what concerns you about the PERC project? 7. Community Engagement Meeting #1 – February 16, 2021 6:45 – Steering Committee Discussion/Input on CE Meeting #1 8. Summary of Actions and Next Steps 6:55 9. Adjourn 7:00 POULSBO EVENTS and RECREATION CENTER STEERING COMMITTEE CHARTER The City of Poulsbo is studying the feasibility of a new events and recreation center on City- owned property in the College Market Place development in the City’s northwest limits. The success of the Poulsbo Events and Recreation Center (PERC) will rely on a strong and well- organized group of community leaders that will have three primary responsibilities: 1. Review and inform the City on the functions and opportunities related to the four primary PERC elements: a. Indoor Recreation b. Outdoor Recreation c. Events d. Parks and Recreation Department Services 2. Advise on the key elements of the Feasibility Study and provide input to the City and PERC project team on the specific analyses. 3. Provide a recommendation on the financial feasibility of the PERC. 1.0 Project Background The PERC is a concept for a multi-use recreational, educational, and events center. The PERC was selected as the one of the top three projects to receive KPFD funding to plan and develop new public facilities that will provide recreational and event opportunities. Phase I of the project will confirm the community’s interest, clarify the technical requirements, and assess the financial feasibility of implementing the PERC development. Phases II and III will involve design, permitting, and construction. 2.0 The Steering Committee Roles and Responsibilities The Steering Committee is an advisory board established to provide guidance, oversight, and recommendations to the community and City on the study and feasibility of the Poulsbo Events and Recreation Center. The Steering Committee is a group of community leaders and engaged citizens that bring expertise and experience in recreation, planning, education, fundraising, finance, construction, planning, policy development, and community organizing. The purpose of the Steering Committee is to serve as the community’s leadership team that will consider community input and preferences, review the anticipated functions and opportunities of PERC activities (indoor and outdoor recreation, events, City Parks and Recreation services), advise on the key elements of the Feasibility Study, and consider and provide input on financial alternatives and opportunities. The Steering Committee will organize work groups to focus on key elements of the Feasibility Study and provide input to the PERC project team and consultants, and the City. Steering Committee Work Groups anticipated by the PERC will align with the four required project tasks: • The Market Analysis: A Steering Committee work group will review market research prepared by the City’s consultant BERK Consulting, provide input on the preliminary market analysis findings and provide a recommendation on the market feasibility of PERC functions. • The Draft Management Plan: A Steering Committee work group will review and provide input on the PERC facility Management Plan Framework, review and provide insight on a preliminary plan, and provide a recommendation of feasibility on a Final Draft Management Plan. • Site Concept Plan: A Steering Committee work group will provide input on site constraints and opportunities, evaluate alternative site design/layout, and provide a recommendation on a preferred site plan concept. • Financial Analysis: A Steering Committee work group will discuss capital funding strategies, provide input to a financial plan, and advise the Steering Committee on the financial feasibility of the project. COMMUNITY STEERING COMMITTEE 1. Review and inform the City on the functions and opportunities related to the four primary PERC elements: a. Events; b. Indoor Recreation; c. Outdoor Recreation; d. Parks and Recreation Department Services PURPOSE 2. Advise on the key elements of the Feasibility Study and provide input to the City and PERC project team on specific analyses. 3. Consider financial alternatives and feasibility of the PERC. MEETINGS January 28 - April 29 - September 9 DESIRED OUTCOME Provide the City of Poulsbo a recommendation on the feasibility of the proposed PERC. STEERING COMMITTEE WORK GROUPS MARKET DRAFT SITE FINANCIAL ANALYSIS MANAGEMENT CONCEPT ANALYSIS PLAN PLAN • Review Analysis • Review/provide • Provide input to • Identify potential • Identify input to the DMP Site Concept funding options for Gaps/Concerns framework. planning process. planning, design, PURPOSE • Recommend • Recommendation • Discuss constraints development and actions to clarifications to & opportunities. operations. complete Market complete DMP • Review Site • Review Community Analysis. • Review and Concept feedback • Provide Feedback present final DMP alternatives • Review staff • Present Market • Recommend research on Analysis Plan clarification funding options needed to select • Identify if more preferred information is alternative. needed. • Review additional • Review and community input. Present Financial • Recommend Analysis preferred alternative. March 15 . March 26 . April 1 . April 23 MEETINGS (Tentative Dates) . May 3 . July 3 . May 27 . August 6 . June 14 . Aug 13 . June 25 . August 27 Recommendation to Recommendation to Recommendation to Recommendation to DESIRED the City on the the City on the the City on the the City on the OUTCOME market feasibility of Management preferred Site Financial feasibility of the PERC Feasibility of the Concept Plan for the the proposed PERC proposed PERC proposed PERC PERC FEASIBILITY STUDY PROGRESS OF WORK Preference Public Preference Public A Survey #1 Meeting #1 Survey #2 Meeting #2 l P t r e e r f n Steering Steering e a Steering City Council KPFD Committee Committee r t Committee Resolution Presentation #1 #2 r i #3 e v d e Steering Committee Work Groups s Market Analysis Use Concept Management Alternatives Plan Plan Finance Plan Community Advisory Technical POULSBO EVENTS and RECREATION CENTER STEERING COMMITTEE MEMBERS STAFF Karla Boughton City of Poulsbo Planning and Economic Development Dan Schoonmaker City of Poulsbo Parks and Recreation Kris Goodfellow City of Poulsbo Parks and Recreation Mike Lund City of Poulsbo Public Works Diane Lenius City of Poulsbo Engineering Department Debbie Booher City of Poulsbo Finance Department Peter Battuello Project Consultant STEERING COMMITTEE Abby Garland Community Member Andrew Phillips Poulsbo City Councilmember Becky Erickson Poulsbo Mayor Catherine Ahl Kitsap League of Women Voters Chris Rieland PNW Title Dakota McKinnon Poulsbo Chamber of Commerce Daron Jagodzinske Kitsap Public Facilities District Don Williams Community Member Doug Newell CK School District Finance & Support/ Community member Ed Stern Poulsbo City Councilmember Gary Lindsey Civic Leader Greg Enright Cultural Arts Foundation Holly Hill Western Washington University on the Peninsulas Irene Moyer Poulsbo Chamber of Commerce Jason Rhodes North Kitsap School District Jeremy Sullivan Port Gamble S'Klallam Tribe Jessie Palmer YMCA of Pierce and Kitsap Counties Joe Morrison Kitsap Economic Development Alliance John Vaughan Olympic College Kate Ahvakana The Suquamish Tribe Kathi Foresee Poulsbo Chamber of Commerce Kelly Michaels Poulsbo Parks & Recreation Commission Laurynn Evans North Kitsap School District Mari Gregg Poulsbo Parks & Recreation Commission Mark Kipps Poulsbo Planning Commission 1 Marty Cavalluzzi Olympic College Matt Hagerman Columbia Hospitality Mike Walton Kitsap Public Facilities District Mychal Walz Western Wa University on the Peninsulas Patty Graf-Hoke Visit Kitsap Peninsula Peter Blue New Life, Poulsbo Ray Stevens Poulsbo Planning Commission Rob Gelder Kitsap County Commissioner Shannon Turner 23rd Legislative Office/Community member Tim Morgan Sports management/events Tom Duchemin Gateway Fellowship Tom Eckmann Olympic College January 28, 2021 2 Poulsbo Event and Recreation Center Community Survey #1 SURVEY SUMMARY & RESULTS _____________________________________________________________________ 1 About the Feedback The City of Poulsbo received a grant from the Kitsap Public Facilities District to prepare a feasibility study on a new community facility – the Poulsbo Event and Recreation Center. A cornerstone of the PERC feasibility is gathering and reviewing community preferences and support. The PERC’s feasibility study includes
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