To send correspondence to Mayor and members of Council in relation to this Council agenda, please use the following email address: [email protected]
Mission Statement In carrying out its mandate, Bowen Island Municipality will work towards conducting operations in a way that: • Improves the economic, environmental and social well-being for present and future generations; • Encourages and fosters community involvement; • Enhances the small, friendly, caring character of the community; • Maintains an open, accountable and effective operation; and • Preserves and enhances the unique mix of natural ecosystems and green spaces that Bowen Island possesses.
NOTICE: That a regular meeting of Bowen Island Municipal Council will be held at Municipal Hall, 981 Artisan Lane on Monday, July 8, 2019 at 6:15 PM for the transaction of business listed below.
Hope Dallas-Kerr, Corporate Officer
REVISED AGENDA Regular Council Meeting Monday, July 8, 2019
(REVISED TO INCLUDE LATE & ON-TABLE ITEMS)
Page Timing OPENING OF COUNCIL MEETING 6:15 PM 1 APPROVAL OF AGENDA
1.1 Introduction of Late Items
Recommendation: That Council approve the agenda and Late Items agenda (if applicable) for the July 8, 2019 regular Council meeting.
2 PUBLIC COMMENTS (15 min) Public Comment is an opportunity for members of the Public to comment regarding items on the agenda or any other comments or issues they may wish to bring to Council’s attention. If you wish to submit any written material to accompany your comments, please ensure it is provided to the Minute-Taker at the same time as you sign up to address Council. All written documentation will then be provided to each Member of Council and will form part of the formal record.
Bowen Island Municipality July 8, 2019 Regular Council Meeting Page 1 of 259
3 CONSENT AGENDA 6:30 PM (5 min) Note: Council members may adopt in one motion all recommendations appearing on the Consent Agenda, or prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict with an item.
Recommendation: That Council approve the items as outlined in the July 8, 2019 Consent Agenda.
START OF CONSENT AGENDA
ADOPTION OF MINUTES
3.1 Minutes of the regular Council meeting held June 24, 2019. 8 - 18
Recommendation: That the minutes of the regular Council meeting held 24, 2019 be adopted.
BUSINESS ARISING FROM MINUTES
3.2 Daniel Martin, Manager of Planning & Development re: Development 19 - 30 Variance Permit (DVP-04-2019): 1281 Oceanview Road (Dan Parke), dated June 28, 2019
Recommendation: That Council issue Development Variance Permit DVP-04-2019 for the variance of the side lot line setback from 3.0 metres to 1.5 metres for 1281 Oceanview Road, legally described as Lot 25 (explanatory plan 5712), Plan 1948, District Lot 1553 PID: 014-191-709.
3.3 Emma Chow, Island Community Planner re: Temporary Use Permit (TUP- 31 - 45 01-2019): 1441 Adams Road, dated June 28, 2019
Recommendation: That Council issue Temporary Use Permit TUP-01-2019 to Raef Grohne for 1441 Adams Rd, legally described as Lot Q, LMP 4859, Block C, DL 492.
a. Murray Atherton re: Temporary Use Permit - 1441 Adams Road, dated 46 July 4, 2019
Bowen Island Municipality July 8, 2019 Regular Council Meeting Page 2 of 259
STAFF REPORTS
3.4 Raj Hayre, Chief Financial Officer and Tina Nielsen, Chief Librarian re: 47 - 55 Revised Operating Guidelines between Bowen Island Municipality and Bowen Island Public Library, dated June 28, 2019
Recommendation: That Council approve and adopt the revised Operating Guidelines between Bowen Island Municipality and Bowen Island Public Library.
3.5 Shauna Jennings, Manager of Recreation and Community Services, 56 - 59 Community Centre Project Lead re: Bowen Island Community Centre Project – Additional Staff Support Update on Workplans, dated Jun 24, 2019
Recommendation: That Council receive for information the report from the Manager of Recreation and Community Services regarding Additional Staff Support Update on Workplans dated June 24, 2019.
3.6 Sophie Idsinga, Communications Coordinator re: Proposed amendments 60 - 79 to Communicating with the Public Policy 07-002, dated June 28, 2019
Recommendation: That Council adopt the Communicating with the Public Policy No. 07-002 as amended at the Council meeting held July 8, 2019.
CORRESPONDENCE
3.7 Sav Dhaliwal, Chair, Metro Vancouver Board re: Amending Metro 80 - 93 Vancouver 2040: Shaping Our Future to Reflect Accepted Regional Context Statements, dated June 21, 2019
Recommendation: Whereas Bowen Island is not within the Metro Vancouver Regional Planning function; and Whereas Council received an invitation welcoming Council to provide comments in relation to the proposed amendments to the Metro Vancouver 2040 Regional Growth Strategy; Therefore be it resolved that Council provide comments to the Corporate Officer by Monday, July 29, 2019.
REPORTS OF COMMITTEES, COW, COMMISSIONS
3.8 Minutes of the Mayor's Standing Committee on Community Lands 94 - 95 meeting held June 6, 2019 (recommendations dealt with at the June 10, 2019 regular Council meeting)
3.9 Minutes of the Emergency Program Executive Committee meeting held 96 - 99 June 11, 2019 (no recommendations for Council's consideration)
Bowen Island Municipality July 8, 2019 Regular Council Meeting Page 3 of 259 3.10 Minutes of the Cove Bay Water System Local Advisory Committee 100 - 105 meeting held June 18, 2019 (recommendations dealt with at the June 24, 2019 regular Council meeting)
3.11 Minutes of the Mayor's Standing Committee on Community Lands 106 - 107 meeting held June 25, 2019 (no recommendations for Council's consideration)
3.12 Minutes of the Environment and Climate Action Advisory Committee 108 - 111 meeting held June 5, 2019 (no recommendations for Council's consideration)
INFORMATION ITEMS
Recommendation: That Council receive the information as outlined in section 12 of the July 8, 2019 regular Council meeting agenda.
END OF CONSENT AGENDA 4 DELEGATIONS
4.1 Clare Frater, Director, Trust Area Services re: Public Engagement on 112 - 115 6:35 PM Bowen Island for "Islands 2050: The Future of the Trust Area", dated July (20 min) 2, 2019
a. PowerPoint Presentation re: Islands 2050: The future of the Trust Area - 116 - 126 Community Engagement Options for Bowen Island
4.2 Joanne Gassman, Director, Bowen Island Community Foundation re: 127 - 152 6:55 PM Request for Neighbourhood Small Grants Program (15 min)
Recommendation: Whereas Bowen Island Municipality has received a request from the Bowen Island Community Foundation (Foundation) to act as its Community Charitable Partner to receive and disburse grant funds on behalf of the Bowen Island Community Foundation and Vancouver Foundation for its “Neighbourhoods Small Grants Fund” program; and Whereas the Municipality supports the work of the Foundation in providing grant funding for neighbourhoods to share skills and resources, forming relationships that build resilience and self-sufficiency in local communities; Therefore be it resolved that the Municipality enter into an agreement to act as Community Charitable Partner for the receipt of grant funds from the Bowen Island Community Foundation and Vancouver Foundation and disburse the grant funds based on recommendations from Neighbourhood Grants Committee; and Further be it resolved that Council support the program by providing initial matching funding in the amount of $1,500, to be included in the 2020 budget.
Bowen Island Municipality July 8, 2019 Regular Council Meeting Page 4 of 259
5 BYLAWS
5.1 Raj Hayre, Chief Financial Officer re: Proposed Bowen Island Municipality 153 - 165 7:10 PM Loan Authorization (Cove Bay Water Treatment Plant) Bylaw No.488, (10 min) 2019, dated June 27, 2019
Recommendation: That Bylaw No.488, 2019 cited as “Bowen Island Municipality Loan Authorization (Cove Bay Water Treatment Plant) Bylaw No.488, 2019” be read a first, second and third time.
a. Bill Granger re: Proposed BIM Loan Authorization (Cove Bay Water 166 Plant), dated July 6, 2019
6 STAFF REPORTS (dealt with under the Consent Agenda) 7 CORRESPONDENCE (dealt with under Consent Agenda) 8 REPORTS OF COMMITTEES, COW, COMMISSIONS
8.1 Councillors Hocking and Nicholson, Council Members, Environment and 167 - 170 7:20 PM Climate Action Advisory Committee re: Recommendations from the July (5 min) 3, 2019 meeting
Recommendation from the Environment and Climate Action Advisory Committee: That Council participate in a climate accountability campaign with West Coast Environmental Law, District of West Vancouver, and 16 other communities across BC, by sending a letter to the 20 largest fossil fuel companies demanding they pay their fair share of climate change related costs facing BC communities; and send another letter to Premier John Horgan ask the BC Government to enact a Liability for Climate-related Harms Act.
8.2 Councillors Kaile, Morse and Nicholson, Council Members, Community 7:25 PM Economic Development Committee re: Recommendations from the June (5 min) 14, 2019 meeting
a. Minutes of the Community Economic Development Committee meeting 171 - 176 held June 14, 2019
Recommendation from the Community Economic Development Committee: That Council direct staff to look into simple signage to direct people to public washroom facilities.
9 BUSINESS ARISING FROM MINUTES
9.1 Hope Dallas-Kerr, Corporate Officer re: Union of B.C. Municipalities 7:30 PM Convention Meeting Requests (20 min)
10 NEW BUSINESS
Bowen Island Municipality July 8, 2019 Regular Council Meeting Page 5 of 259 10.1 Metro Vancouver Director, David Hocking re: Update to Council on 7:50 PM Metro Vancouver business (verbal report) (5 min)
10.2 Islands Trust Municipal Trustees Fast and Kaile re: Update to Council on 7:55 PM Islands Trust business (verbal report) (5 min)
10.3 Councillor Nicholson re: Update to Council on Metro Vancouver Regional 8:00 PM Parks Committee meetings (verbal report) (5 min)
10.4 Councillor Alison Morse re: Update to Council on TransLink's Mayor's 8:05 PM Council meetings (verbal update) (5 min)
11 ITEMS REMOVED FROM THE CONSENT AGENDA 8:10 PM (10 min)
12 INFORMATION ITEMS Note to members of the Public: if your correspondence is referenced in this section below and you wish to speak to Council regarding such, you are welcome to appear during our "Public Comment" section near the beginning of this agenda
12.1 BIM Correspondence:
a. Mayor Ander re: Letter to Minister Donaldson re Union Steamship Co. BC 177 Water Lot Expiry, dated June 24, 2019
12.2 Islands Trust re:
a. Islands Trust Conservancy Report to Local Trust Committees and Bowen 178 - 183 Island Municipality May 2019
b. News Release re: Islands Trust Council Responds to Government Decision 184 - 185 on Trans Mountain, dated June 18, 2019
c. News Release re: Community Stewardship Awards Recipients Recognized 186 - 187 by Islands Trust Council, dated June 20, 2019
12.3 Metro Vancouver's Chair Update - June 2019, dated June 26, 2019 188 - 202
12.4 First Nations Leadership Council, on behalf of First Nations Summit re: 203 - 213 Letter to Islands Trust Chair, Peter Luckham re Climate Change Emergency and FN Engagement, dated June 25, 2019
12.5 Patricia Rojas, Regional Climate Change Coordinator, BC Assembly of 214 - 224 First Nations re: Letter from First Nation Leadership Council to Islands Trust Council regarding Climate Change Emergency Declaration, dated June 28, 2019
12.6 Oydis Dike Nickle, General Manager, Union Steamship Co. Ltd. re: Letter 225 - 238 of Support for USSC Water Lot Lease Renewal File#2401343, dated June 18, 2019
12.7 Moira Greaven re: While Bowen dries up, we resurface roads, dated June 239 - 240 19, 2019
Bowen Island Municipality July 8, 2019 Regular Council Meeting Page 6 of 259
12.8 Tim Pardee, Bowen Fish and Wildlife Club re: A new movie: "The Seal", 241 dated June 29, 2019
12.9 Jennifer Christenson, CEO, Built Green Canada re: Built Green Canada: 242 - 243 Climate Mitigation Goals and Toolkit, dated June 21, 2019
12.10 Shane Brienen, Mayor, Houston re: Provincial Support for Libraries, 244 - 245 dated June 19, 2019
12.11 Terry Rysz, Mayor, District of Sicamous re: Provincial Support for 246 Libraries, dated June 26, 2019
12.12 Aaron Stone, Mayor, Town of Ladysmith re: Provincial Support for 247 Libraries, dated June 27, 2019
12.13 Mayor Darryl Walker, White Rock re: Proposed Vacancy Tax, dated June 248 - 251 26, 2019
12.14 Stephen Thatcher, Assistant Commissioner re: News Release re New 252 - 254 Officer-in-Charge of the Integrated Homicide Investigation Team, dated June 27, 2019
12.15 David Webber, Director, City Clerk's Office, City of Richmond re: Lobbyist 255 Registration, dated June 28, 2019
12.16 David Webber, Director, City Clerk's Office, City of Richmond re: 256 Proposed UBCM Resolution - Statement of Disclosure Updates, dated June 28, 2019
12.17 David Webber, Director, City Clerk's Office, City of Richmond re: 257 - 258 Recovering Costs for Local Climate Change Impacts, dated June 28, 2019
12.18 David Webber, Director, City Clerk's Office, City of Richmond re: 259 Proposed UBCM Resolution - Conflict of Interest Complaint Mechanism, dated June 28, 2019
13 QUESTION PERIOD 8:20 PM (10 min) 14 ADJOURNMENT 8:30 PM
Bowen Island Municipality July 8, 2019 Regular Council Meeting Page 7 of 259 Regular Council Meeting June 24, 2019
DRAFT
A video recording of this meeting may be viewed at the following link: Regular Council Meeting – Monday, June 24, 2019
Minutes of the Regular Meeting of Bowen Island Municipal Council held Monday, June 24, 2019 at 6:15 PM at Municipal Hall, 981 Artisan Lane, Bowen Island, BC
COUNCIL IN ATTENDANCE Mayor Gary Ander Councillor Sue Ellen Fast Councillor David Hocking Councillor Michael Kaile Councillor Alison Morse Councillor Maureen Nicholson Councillor Rob Wynen
STAFF IN ATTENDANCE Kathy Lalonde, Chief Administrative Officer Hope Dallas-Kerr, Corporate Officer (Minute Taker) Raj Hayre, Chief Financial Officer Daniel Martin, Manager of Planning & Development Emma Chow, Island Community Planner*
OTHERS IN ATTENDANCE 10 Members of the Public* (* denotes partial attendance)
OPENING OF COUNCIL The Mayor called the meeting to order at 6:19 PM. MEETING
APPROVAL OF AGENDA It was Moved and Seconded RES#19-316 That Council approve the agenda and On-Table Items agenda for the June 24, 2019 regular Council meeting: • Item 2.1 Letter from Murray Atherton re: Development Variance Permit (DVP-03-2019): 1477 Cleator Road • Item 3.3a Becky Dawson re: September Morn Access, dated June 21, 2019 • Item 3.3b Melanie Mason and Thomas Surtees re: Access to September Morn Beach, dated June 23, 2019 • Item 3.3c Cathryn Robertson re: Access to September Morn Beach, dated June 23, 2019 • Item 5.3 Kathy Lalonde, Chief Administrative Officer re: Update on the Bluewater Park and King Edward Bay water systems situation, dated June 21, 2019 • Item 5.3b Rob Dufty and Jillian Rushton re: Bluewater Park Restrictions and Well Replacement, dated June 24, 2019 Page 8 of 259 Regular Council Meeting June 24, 2019
• Item 7.1a PowerPoint Presentation re: Community Lands Lot 3 - Draft Agreement to Lease (BIRCH), dated June 24, 2019 • Item 7.2a PowerPoint Presentation re: Development Variance Permit (DVP-05-2019): 345 Cardena Dr, dated June 24, 2019 • Item 7.4a PowerPoint Presentation re: Mannion Bay Problem Vessels Update, dated June 24, 2019 CARRIED UNANIMOUSLY
PUBLIC COMMENTS Cathryn Robertson re: Ms. Robertson requested, via email to Council, that the access to September Morn Beach September Morn beach be repaired and that a pathway be cut to access the water.
Murray Atherton re: Variance Mr. Atherton spoke, via letter to Council, in relation to his DVP Application (DVP-03-2019): application (agenda Item 3.2), specifically concerns with respect to 1477 Cleator Road the calculations for the maximum lot coverage and setbacks from the sea, and potential requirement to submit an additional variance application for such.
Diana Taylor re: Access to Ms. Taylor spoke in relation to her letter to Council (agenda Item 3.3) September Morn Beach regarding a request for improved access to September Morn beach.
Becky Dawson re: Access to Ms. Dawson spoke in relation to an email to Council regarding a September Morn Beach request for improved access to September Morn beach.
CONSENT AGENDA It was Moved and Seconded RES#19-317 That Council approve the items as outlined in the June 24, 2019 Consent Agenda. CARRIED UNANIMOUSLY
START OF CONSENT AGENDA
ADOPTION OF MINUTES
Minutes of the regular That the minutes of the regular Council meeting held June 10, 2019 Council meeting held June be adopted. 10, 2019. RES#19-318
Item 3.2 moved to Section 5 – Business Arising from Minutes STAFF REPORTS
CORRESPONDENCE Item 3.3 moved to Section 9 – Reports of Committees, COW, Commissions
Page 2 of 11 Page 9 of 259 Regular Council Meeting June 24, 2019
REPORTS OF COMMITTEES,
COW, COMMISSIONS Stef Shortt, Committee Clerk Council received a report from the Chair of the Parks, Trails and on behalf of Mark Edmonds, Greenways Advisory Committee regarding a request for a revision to Chair of the Parks, Trails and the Terms of Reference. Greenways Advisory Committee re: Revise the Terms of Reference of the Parks, Trails and Greenways Advisory Committee to include reference to addressing invasive plant species, dated May 21, 2019
RES#19-319 That Council amend the Parks, Trails and Greenways Advisory Committee Terms of Reference to include the following in its mandate: 2.2(c) Advise and make recommendations to Council to support the 2018 – 2028 Parks Plan regarding invasive plant species on public land.
Minutes of the Community Recommendation regarding signage at entrance to Artisan Square Economic Development dealt with by staff. Committee meeting held May 10, 2019
Minutes of the Advisory No recommendations for Council's consideration. Design Panel meeting held June 3, 2019
Minutes of the Emergency No recommendations for Council's consideration. Program Management Committee meeting held June 5, 2019
Minutes of the Recreation No recommendations for Council's consideration. and Community Services Commission meeting held June 5, 2019
Minutes of the Housing No recommendations for Council's consideration. Advisory Committee meeting held June 7, 2019
INFORMATION ITEMS That Council receive the information as outlined in section 12 of the RES#19-320 June 24, 2019 regular Council meeting agenda.
Page 3 of 11 Page 10 of 259 Regular Council Meeting June 24, 2019
NEW BUSINESS
Councillor Kaile re: Over Whereas several municipal projects currently underway have budget municipal projects of significant budget overruns that are not included in the 2019 budget; significant value and RES#19-321 Whereas the mandate of the Finance Advisory Committee is to act as a source of support and advice for Council with respect to finance related matters, including capital plan items; Therefore be it resolved that Council refer the current and future projects with expected significant budget overruns to the Finance Advisory Committee for review and comment.
END OF CONSENT AGENDA
DELEGATIONS None.
BUSINESS ARISING FROM
MINUTES Emma Chow, Island In response to concerns from the applicant referenced under the Community Planner re: Public Comments section, the Island Community Planner presented a Development Variance staff report relating to development variance permit application 03- Permit (DVP-03-2019): 1477 2019 to reduce the front lot line setback to convert a guest bedroom Cleator Road, dated June 14, into a master bedroom to facilitate aging-in-place. 2019 Discussion ensued in relation to the calculation of maximum lot coverage and setback from the sea.
The CAO suggested that to avoid delaying the DVP process that Council proceed with the application as written and that staff work with the applicant to resolve the concerns of lot coverage and setbacks during the building permit process.
RES#19-322 It was Moved and Seconded That Council issue Development Variance Permit DVP-03-2019 for the variance of the front lot line setback from 7.5 metres to 3.9 metres for 1477 Cleator Road, legally described as Lot B of Lot 5, Blocks 6 to 8, District Lot 1552, Group 1, NWD, Plan BCP25140, PID: 026-759-560. CARRIED UNANIMOUSLY
Councillor Sue Ellen Fast re: Councillor Fast reported that Islands Trust Senior Intergovernmental Reconciliation Workshop Policy Advisor, Lisa Wilcox, has offered workshops to other islands within the Islands Trust area and would be available to hold such a workshop on Bowen Island for Council and staff.
RES#19-323 It was Moved and Seconded That Council request a reconciliation workshop facilitated by Lisa Wilcox, Senior Intergovernmental Policy Advisor, Islands Trust. CARRIED UNANIMOUSLY
Page 4 of 11 Page 11 of 259 Regular Council Meeting June 24, 2019
Raj Hayre, Chief Financial The Chief Financial Officer presented a staff report in follow-up to Officer re: Grant Funding Council’s June 10th direction to defer consideration of a funding from Bowen Island request from Bowen Island Resilient Community Housing. Municipality to Bowen Island Resilient Community Housing, dated June 19, 2019
RES#19-324 It was Moved and Seconded That Council approve an expenditure of $10,000 in grant funding to be awarded to Bowen Island Resilient Community Housing (BIRCH); and That Council direct staff to include a budget provision in the 2019 Fall Financial Plan Amendment for an expenditure of $10,000 for grant funding to BIRCH, to be funded from the general fund accumulated surplus. CARRIED UNANIMOUSLY
Kathy Lalonde, Chief The Chief Administrative Officer presented a report providing an Administrative Officer re: update regarding the water restrictions in the Bluewater Park and Update and next steps in King Edward Bay water system areas and next steps. Discussion relation to water restrictions ensued. at King Edward Bay and Bluewater Park, dated June The CAO advised that a meeting with the consultants engaged to 21, 2019 review the water systems is scheduled for later in the week. Staff will provide an update to Council and water system residents by the end of the week.
RES#19-325 It was Moved and Seconded That Council receive for information the report from the Chief Administrative Officer regarding an update on the Bluewater Park & King Edward Bay water systems situation, dated June 21, 2019; and That Council direct staff to investigate the possibility of modified Stage 3 water restrictions to allow hand watering in gardens. CARRIED UNANIMOUSLY
BYLAWS None.
Page 5 of 11 Page 12 of 259 Regular Council Meeting June 24, 2019
STAFF REPORTS Judy McLeod, Planning The Planning Consultant presented a report and PowerPoint Consultant re: Draft Presentation providing an overview of a draft agreement to lease for Agreement to Lease between a portion of Community Lands Lot 3 for use by the Bowen Island Bowen Island Municipality Resilient Community Housing (BIRCH) society for an affordable and the Bowen Island housing project. Discussion ensued. Resilient Community Housing Society (BIRCH), dated June 7, 2019
RES#19-326 It was Moved and Seconded That Council receive the draft Agreement to Lease between the Municipality and the Bowen Island Resilient Community Housing Society (BIRCH), included as Attachment 1 to the Planning Consultant’s report, dated June 7, 2019; That Council refer the draft Agreement to Lease to the Mayor’s Standing Committee on Community Lands, and direct staff to refer the agreement, with any input from Council and the Mayor’s Standing Committee on Community Lands, to the Municipal Solicitor to draft the Agreement to Lease in a form for signing by both parties; That Council direct staff to report back to Council with a revised draft Agreement to Lease for consideration at Council’s July 22nd meeting; and That Council direct staff to bring a report to Council regarding the processing of the subdivision of Community Lands Lot 3 (Lot A BCP20428, District Lot 490) outlining the proposed process, budget and proposed cost sharing with BIRCH and the Bowen Island Health Centre Foundation. CARRIED UNANIMOUSLY
Page 6 of 11 Page 13 of 259 Regular Council Meeting June 24, 2019
Emma Chow, Island The Island Community Planner presented a staff report and Community Planner re: PowerPoint Presentation relating to development variance permit Development Variance application 05-2019 to reduce side and sea setbacks and increase the Permit (DVP-05-2019): 345 maximum deck projection into a setback to enable the construction Cardena Drive, dated June of a replacement house located at 345 Cardena Drive. Discussion 14, 2019 ensued. Council agreed that a site visit is not required for this application.
RES#19-327 It was Moved and Seconded That notice be given that Council will be considering the issuance of Development Variance Permit DVP-05-2019 for the variance of side and sea setback and maximum deck projection into a setback for 345 Cardena Dr, legally described as Lot 30, Block 3, Plan 11088, DL 490, PID 009-163-379 at the July 22, 2019 meeting of Council.
That Council authorize staff to give notice for the consideration of issuance of Development Variance Permit DVP-05-2019 in accordance with Section 499 of the Local Government Act to all properties within 100 metres of the legal boundary of 345 Cardena Dr, legally described as Lot 30, Block 3, Plan 11088, DL 490, PID 009-163-379. CARRIED UNANIMOUSLY
Raj Hayre, Chief Financial The Chief Financial Officer presented an overview, via report to Officer re: 2018 Statement of Council, of the 2018 Statement of Financial Information. Discussion Financial Information, dated ensued. June 18, 2019
RES#19-328 It was Moved and Seconded That Council approve the 2018 Statement of Financial Information prepared by the Chief Financial Officer and presented to Council at the June 24, 2019 meeting. CARRIED UNANIMOUSLY
Tyler Ruggles, Bylaw Services The Corporate Officer presented a staff report and PowerPoint Supervisor re: Update Presentation, on behalf of the Bylaw Services Supervisor, regarding regarding Problem Vessels in the process and associated risk with pursuing Section 20 letters from Mannion Bay, dated June 14, Transport Canada for the vessels of concern identified in Mannion 2019 Bay. Discussion ensued.
RES#19-329 It was Moved and Seconded Whereas Council adopted Resolution #19-219 at its April 23, 2019 meeting directing staff to proceed with obtaining a Section 20 letter for each of the four vessels located in Mannion Bay and to proceed with applying to the Abandoned Boats Program to fund their removal and disposal; and Whereas new information has been presented that puts the municipality at risk of potential liability in obtaining the Section 20 letters prior to receiving the funding from the Abandoned Boats Program; Therefore be it resolved that Council rescind Resolution #19-219. CARRIED UNANIMOUSLY
Page 7 of 11 Page 14 of 259 Regular Council Meeting June 24, 2019
RES#19-330 It was Moved and Seconded That Council authorize staff to proceed with obtaining Section 20 letters for two of the vessels of concern in Mannion Bay. CARRIED UNANIMOUSLY RES#19-331 It was Moved and Seconded That, upon receiving the Section 20 letters, Council authorize staff to proceed with the removal and disposal of the two beached and sunken abandoned vessels, identified in the report, dated June 14, 2019, to be funded from 2019 derelict vessel impound/disposal budget. CARRIED Councillor Morse in opposition.
RES#19-332 It was Moved and Seconded That Council authorize staff to proceed with obtaining a Section 20 letter and applying to the Abandoned Boats Program requesting funding for the removal and disposal of the floating vessel (blue striped) currently located in Mannion Bay. CARRIED UNANIMOUSLY
CORRESPONDENCE Dealt with under the Consent Agenda.
REPORTS OF COMMITTEES,
COW, COMMISSIONS Raj Hayre, Chief Financial The Chief Financial Officer provided a verbal update on the Cove Bay Officer re: Recommendations Water Treatment Plant project. Next steps include: from the June 18, 2019 Cove • Municipality’s legal ownership of land for the plant closing Bay Water System Local shortly. Advisory Committee meeting • Tender documents for plant construction. • Proceeding with a loan authorization bylaw for borrowing funds required for the Municipality’s portion of construction costs.
RES#19-333 It was Moved and Seconded That Council direct staff to bring forward a Loan Authorization Bylaw to the July 8, 2019 Regular Council meeting for three readings. CARRIED UNANIMOUSLY
RES#19-334 It was Moved and Seconded That Council direct staff to undertake an Alternative Approval Process to obtain elector assent. CARRIED UNANIMOUSLY
Page 8 of 11 Page 15 of 259 Regular Council Meeting June 24, 2019
Councillor Fast, Council Councillor Fast provided an overview of the PTGAC’s April 16th Member, Parks, Trails and recommendation in relation to beach access and log removal at Greenways Advisory September Morn Beach. Committee re: Recommendations from April Council also considered the letter from Diana Taylor, dated May 21, 16th meeting 2019 under this item. Discussion ensued.
Councillor Fast provided an overview of the PTGAC’s April 16th recommendation relating to survey pins and signage at the Seymour Bay Park. Discussion ensued.
RES#19-335 It was Moved and Seconded That Council direct staff seek cost estimates to replace the stair access and for the removal of logs for a pathway from the stairs to the water, at September Morn Beach and report back to Council. CARRIED UNANIMOUSLY RES#19-336 It was Moved and Seconded That Council direct the Parks and Environment Coordinator to research the location of current survey pins at Seymour Bay Park and report back to Council if a survey is required. CARRIED UNANIMOUSLY
NEW BUSINESS Hope Dallas-Kerr, Corporate The Corporate Officer provided an overview of the process and Officer re: Union of B.C. timelines for requesting meetings for the 2019 UBCM convention Municipalities Annual being held September 23-27th, 2019. Convention Meeting Requests, dated June 19, The Corporate Officer will circulate the previous year’s requests and 2019 briefing papers to Council for reference, and will schedule a Council workshop in advance of the July 8th meeting to prepare the meeting request information.
Metro Vancouver Director, Director Hocking provided an update on the June 14th meeting of the David Hocking re: Update to Climate Action Committee, including several reports of interest, Council on Metro Vancouver included in the meeting Presentation: business • MV’s Clean Air Plan Draft Discussion Paper (pg. 1) • Best Management Practices for Invasive Species in the MV Region (pg. 14) • MV’s Carbon Storage Dataset Measuring Ecosystem Services (pg. 28)
Director Hocking further reported on his attendance at the Road Conference on E-Mobility, in Portland, Oregon.
Page 9 of 11 Page 16 of 259 Regular Council Meeting June 24, 2019
Islands Trust Municipal Councillor Fast and Kaile reported on the recent Trust Council Trustees Fast and Kaile re: Quarterly meeting held on Galiano Island June 18-20th (full agenda Update to Council on Islands package). Highlights included: Trust business • Proceeding with climate change emergency strategic plan to adapt and mitigate climate change • Policy Statement engagement opportunities (to be included in next regular Council agenda) • September Trust Council meetings being held on Bowen Island (Sept 18th & 19th at Cates Hill Chapel). Opportunity for Council to connect with Islands Trust • Bowen Tax Levy analysis part 2 published and included in agenda item 12.4.
Councillor Nicholson re: Councillor Nicholson advised there have been no meetings of the Update to Council on Metro Regional Parks Committee since her last report. Vancouver Regional Parks Committee meetings
Councillor Alison Morse re: Councillor Morse reported the next meeting of the Mayor’s Council is Update to Council on June 24, 2019 (full agenda package) . Highlights of the upcoming TransLink's Mayor's Council meeting include: meetings • Interurban passenger rail; and • Report on Road, Bike and Walk cost share funding.
Councillor Rob Wynen re: Councillor Wynen provided an overview of the BC Active Overview of Active Transportation Summit he attended on June 17th-19th. Transportation Summit, Highlights and Bowen related issues are included in Councillor dated June 19, 2019 Wynen’s meeting summary.
Councillor David Hocking re: Councillor Hocking provided Council with an update on the Bowen Bowen Transit Society Transportation Society’s website and membership launch. Update Councillor Hocking advised its AGM is scheduled for Wednesday, July 3rd at 6 pm at the Library.
Councillor Morse re: North Councillor Morse provided Council with a report of the North Shore Shore Congress meeting Congress meeting she attended recently. Councillor Morse will Update circulate the presentation materials to Council.
ITEMS REMOVED FROM THE CONSENT AGENDA
Sam Knowles re: Slugs Council received a request from the artist of the slug crosswalk design Crosswalk, dated June 14, to have the slugs repainted in its original design. 2019
RES#19-337 It was Moved and Seconded That Council request staff to work with Sam Knowles and Oscar Knowles-Dekkers to refresh the slug crosswalk painting. CARRIED UNANIMOUSLY
Page 10 of 11 Page 17 of 259 Regular Council Meeting June 24, 2019
QUESTION PERIOD None.
ADJOURNMENT By unanimous consent, the meeting adjourned at 9:14 PM.
Certified Correct:
Gary Ander, Hope Dallas-Kerr, Mayor Corporate Officer
Page 11 of 11 Page 18 of 259
To: Mayor Ander and Council
From: Daniel Martin, Manager of Planning and Development
Date: June 28, 2019 Meeting Date: July 8, 2019
Subject: 1281 Oceanview Road Dan Parke Lot 25 (explanatory plan 5712), Plan 1948, District Lot 1553 PID: 014-191-709 File No. DVP-04-2019
RECOMMENDATION That Council issue Development Variance Permit DVP-04-2019 for the variance of the side lot line setback from 3.0 metres to 1.5 metres for 1281 Oceanview Road, legally described as Lot 25 (explanatory plan 5712), Plan 1948, District Lot 1553 PID: 014-191-709.
PURPOSE To provide results of public notice for application DVP-04-2019, and to present the permit for Council’s consideration.
BACKGROUND Details of this application are set out in the staff report dated May 28, 2019 (see Attachment 2). At their June 10, 2019 Meeting, Council passed a resolution authorizing staff to provide notice to all properties within 100 metres of the subject property, advising that Council would be considering issuance of DVP-04-2019 at this Council meeting. Notice advised that written comments regarding the proposal could be submitted to the Planning Department for Council’s consideration in advance of this meeting.
Notice was mailed to all property owners within 100 metres of the property with information that the draft Development Variance Permit could be inspected at Bowen Island Municipal Hall, and that staff were available to answer questions or relay comment to Council.
PROPOSED VARIANCE The applicant is requesting a reduction of the front setback to 1.5 metres for the construction of second story addition on top of an existing garage to construct a detached secondary suite, with roof overhangs coming as close as 0.45 metres to the property line. The applicant has also applied for the required Development Permit for the form and character of the detached secondary suite. Should Council issue this DVP, Planning staff will be recommending approval of the Development Permit to the CAO.
FINANCIAL IMPLICATIONS This application is not anticipated to have financial implications for the municipality. Page 19 of 259
RESPONSES TO THE NOTICE At the time of the writing of this report one additional written comment of support has been submitted to the Planning Department from adjacent property owners since the previous report, making a total of four letters from adjacent property residents all is support of the application. Any written comments received after submission of this report and prior to the Council meeting will be presented on table for Council’s consideration.
COMMUNICATION STRATEGY Notice of Council’s decision will be included in the Council Highlights and in Council minutes of the meeting.
ALTERNATIVES Council has the following options available: 1. Issue DVP-04-2019 as drafted; 2. That Council not issue Development Variance Permit DVP-04-2019 for reasons stated in a resolution of Council 3. Other options as determined by Council.
Attachments and References: Attachment 1 – Development Variance Permit DVP-04-2019 Attachment 2 – Staff report Dated May 28, 2019 Attachment 3 – Letters of support
SUBMITTED BY: Daniel Martin, Manager of Planning & Development
DEPARTMENTAL REVIEW:
Bylaw Services ☒
Fire & Emergency ☒
Planning ☒
Public Works ☒
CAO ☒
Page 20 of 259
DEVELOPMENT VARIANCE PERMIT
Permit No. DVP-04-2019 Folio No. ###.#####.### Issued to: Wendy Palen Site Addresses: 1281 Oceanview Road The lands affected by and subject to this permit are shown on Schedule "A", Location Map, attached hereto, which forms an integral part of this permit, and are legally described as:
Lot 35, (explanatory plan 5712), Plan 1948, District Lot 1553 P.I.D. 014-191-709
LIST OF ATTACHMENTS
Schedule “A”: Location Map Schedule “B”: Site Plan Schedule “C”: Proposed Development Appendix I: Notice of Permit
AUTHORITY TO ISSUE This Development Variance Permit is issued pursuant to Section 498 of the Local Government Act.
BYLAWS SUPPLEMENTED OR VARIED
“Bowen Island Municipal Land Use Bylaw No. 57, 2002” is varied as follows:
1. Section 4.5.2(1) Setbacks is varied by reducing the minimum setback from the side (north) lot line from 7.5 metres to the following in accordance with the Site Plan attached hereto as Schedule “B”:
a. 1.5 metres for the wall of the building; and b. 0.45 metres for any roof projections or overhangs
SPECIAL TERMS AND CONDITIONS
1. No variances other than those specifically set out in this permit are implied or to be construed.
2. If a holder of this permit does not commence the construction with respect to which the Permit was issued within two (2) years after the date of the permit, this permit shall lapse.
3. Development of the lots shall be undertaken only on the land to which this permit is issued in strict accordance with the Site Plan attached hereto as Schedule “B”.
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4. All new construction shall be substantially in compliance with Schedule “B” and Schedule “C”.
GENERAL TERMS AND CONDITIONS
1. This Development Variance Permit is issued pursuant to Section 498 of the Local Government Act.
2. This Development Variance Permit shall not vary the permitted uses or densities of land use in the applicable zoning bylaw nor a flood plain specification designated under Section 524(2) of the Local Government Act.
3. Nothing in this permit shall in any way relieve the developer’s obligation to ensure that the development proposal complies in every way with the statutes, regulations, requirements, covenants, easements, right-of-ways, and licences applicable to the undertaking.
4. Nothing in this permit shall in any way relieve the developer’s obligation to comply with all regulations for construction of structures (including the BC Building Code, BC Plumbing Code and the BC Fire Code) and requirements regarding the provision of on-site services pursuant to the Public Health Act, the Fire Services Act, the Safety Standards Act, and any other provincial statutes.
SECURITY DEPOSIT
1. As a condition of the issuance of this Permit, and pursuant to Section 502 of the Local Government Act, the Municipality is holding the security set out below to ensure that development is carried out in accordance with the terms and conditions of this Permit.
2. Should the holder of this permit:
a) fail to complete the works required to satisfy the conditions contained herein, and/or b) contravene a condition of the permit in such a way as to create an unsafe condition,
3. The Municipality may undertake and complete the works required to satisfy the landscaping conditions, or carry out any construction required to correct an unsafe condition at the cost of the holder of the permit and may apply the security in payment of the costs of the works, with any excess to be returned to the holder of the permit.
4. Security Posted: (a) an irrevocable letter of credit in the amount of: $ N/A . (b) the deposit of the following specified security: $ N/A .
Note: Bowen Island Municipality shall file a notice of this permit in the Land Title Office stating that the land described in the notice is subject to Development Variance Permit Number DVP-04-2019. The notice shall take the form of Appendix I attached hereto. ______
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AUTHORIZING RESOLUTION PASSED BY THE COUNCIL OF BOWEN ISLAND MUNICIPALITY ON THE 8TH DAY OF July, 2019.
______Chief Administrative Officer
THIS IS NOT A BUILDING PERMIT
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SCHEDULE "A" Location Map
1281 Oceanview Road, legally described as Lot 35, (explanatory plan 5712), Plan 1948, District Lot 1553
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SCHEDULE "B" Site Plan
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SCHEDULE “C” Proposed Development
Page 26 of 259 Page 27 of 259 April 29, 2019
Emma Chow Island Community Planner Bowen Island Municipality 981 Artisan Lane Bowen Island, BC VON 1G2 Email: [email protected]
Dear Ms. Chow,
RE: Variance for Detached Secondary Suite - 1281 Oceanview Road
Our neighbours, Tom Sisk and Wendy Palen, are planning to add a floor to their existing garage at 1281 Oceanview Road, to accommodate a small studio/living space which will be considered as a detached secondary suite. In order to get approval to construct this addition, they are requesting a variance for the north side yard setback.
The zoning bylaw allowable setback is 9'10" (3 meters), and they are requesting a 5-foot setback. The reason for this variance is to build up from the existing garage, which does not meet the current setback requirements.
Larissa and I are indicating our support for this variance by writing this letter. It will have absolutely no impact on our quiet enjoyment of our property located at 1265 Oceonview, next door to Tom and Wendy.
Thank you for considering our support.
Yours sincerely,
Antony Brewer and Larissa Brewer 12 Oceanview Road Bowen Island, BC. VON lGl
(778) 847- antonybrewer@
Page 28 of 259 April 20, 2019 Recerve0-, Emma Chow MAY 1 4 2019 Island Community Planner B OWEN ISL Bowen Island Municipality MU AND NICIPALITY 981 Artisan Lane I Bowen Island, BC VON 1G2
Dear Ms. Chow,
RE: Variance for Detached Secondary Suite - 1281 Oceanview Road
Our neighbours, Tom Sisk and Wendy Palen, are planning to add a floor to their existing garage at 1281 Oceanview Road, to accommodate a small studio/living space which will be considered as a detached secondary suite. In order to get approval to construct this addition, they are requesting a variance for the north side yard setback.
The zoning bylaw allowable setback is 9'10" (3 meters}, and they are requesting a 5-foot setback from our property line. The reason for this variance is to build up from the existing garage, which does not meet the current setback requirements.
Valerie and I are indicating our support for this variance by writing this letter. It will have absolutely no impact on our quiet enjoyment of our property lc.,..:atednext door to Tom and Wendy to the north at 1291 Oceanview Road.
Thank you for considering our support.
Yours sincerely,
r_ / /J(iec Pelzer and Valerie FS)-B er 12 Oceanview Road/ Bowen Island, BC. VON lGl
(604} 312- buildit@
Page 29 of 259 On Sun, Jun 23, 2019 at 10:59 AM Steve Elves
Sincerely, Steve Elves Angela Redish
12 Oceanview Road, Bowen Island
Page 30 of 259
To: Mayor Ander and Council
From: Emma Chow, Island Community Planner, Planning
Date: June 28, 2019 Meeting Date: July 8, 2019
Subject: 1441 Adams Rd Raef Grohne Lot Q, LMP 4859, Block C, DL 492 File No. TUP-01-2019
RECOMMENDATION That Council issue Temporary Use Permit TUP-01-2019 to Raef Grohne for 1441 Adams Rd, legally described as Lot Q, LMP 4859, Block C, DL 492.
PURPOSE The purpose of this report is to provide details regarding a Temporary Use Permit application to allow assembly use for an annual motor show event on a residential property.
BACKGROUND Details of this application are set out in the staff report considered by Council at the June 5, 2019 Council Meeting (Attachment 2). At that meeting, Council passed a resolution authorizing staff to provide notice to all properties within 100 metres of the legal boundary of the subject property. This notice was to advise that Council would be considering issuance of TUP-01-2017 at its meeting of July 22, 2019, and that written comments regarding the proposal could be submitted to the Planning Department for Council’s consideration.
Notice was mailed to all property owners within 100 metres of the property with information that the draft Temporary Use Permit could be inspected at Bowen Island Municipal Hall, and that staff were available to answer questions or relay comment to Council.
PERMIT RENEWAL A Temporary Use Permit may be renewed a maximum of one time and will not require public notice.
FINANCIAL IMPLICATIONS This application is not anticipated to have financial implications for the municipality.
OTHER IMPLICATIONS At a previous Council meeting on May 27th, the applicant requested that the application fee be waived because the proposed event will be contributing profits to a community initiative (Bowen Island Museum & Archives). At the June 10th meeting, Council decided not to approve the request as it did not meet the requirements for a Collaborative Project. However, the proposal should be eligible for a Community Grant to cover future permitting costs. The applicant has been informed of this option for future applications. Page 31 of 259 COMMUNICATION STRATEGY Should the Temporary Use Permit be issued by Council, notice will be included in the Council Highlights and in Council minutes of the meeting.
ALTERNATIVES Council has the following options available: 1. That Council issue TUP-01-2019 as drafted; 2. That Council not issue TUP-01-2019 for reasons stated in a resolution of Council; 3. Other options as determined by Council.
SUMMARY Two previous events were conducted in a compliant manner with minimal impacts to the neighbourhood. Staff recommend that Council approve Temporary Use Permit TUP-01-2019.
Attachments and References: Attachment 1 – Draft Temporary Use Permit TUP-01-2019 Attachment 2 – Staff report on TUP-01-2019, June 5, 2019
SUBMITTED BY: Emma Chow, Island Community Planner
Page 32 of 259
TEMPORARY USE PERMIT
Permit No. TUP‐01‐2019 Folio No. 321‐00028.026 Issued to: Raef Grohne Site Addresses: 1441 Adams Rd., Bowen Island, B.C. The lands affected by and subject to this permit are shown on Schedule "A", Location Map, attached hereto, which forms an integral part of this permit, and are legally described as:
Lot Q, LMP 4859, Block C, DL 492 P.I.D. 017‐793‐629
LIST OF ATTACHMENTS
Schedule “A”: Location Map Schedule “B”: Site Plan Schedule “C”: Environmental Assessment of 1441 Adams Rd, prepared by Whitehead Environmental Consultants Ltd, dated June 7, 2017. Appendix I: Notice of Permit
AUTHORITY TO ISSUE This Temporary Use Permit is issued pursuant to Section 493 of the Local Government Act.
BYLAWS SUPPLEMENTED OR VARIED
“Bowen Island Municipal Land Use Bylaw No. 57, 2002” is supplemented as follows:
1. Section 4.1.1 Principal Uses of Land, Buildings and Structure for Rural Residential 2 (RR2) zones is supplemented with the following:
a. Assembly
SPECIAL TERMS AND CONDITIONS
1. This permit is issued for the period of 3 year.
GENERAL TERMS AND CONDITIONS
1. Use of this property shall follow the conditions on the Environmental Assessment prepared by Whitehead Environmental Consultants Ltd., dated June 7, 2017.
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2. Nothing in this permit shall in any way relieve the property owner’s obligation to ensure that the development proposal complies in every way with the statutes, regulations, requirements, covenants, easements, rights‐of‐way, and licences applicable to the undertaking, including the Bowen Island Municipality Noise Control Bylaw.
3. Nothing in this permit shall in any way relieve the property owner’s obligation to comply with all regulations for construction of structures (including the BC Building Code, BC Plumbing Code, and BC Fire Code) and requirements regarding the provision of on‐site services pursuant to the Public Health Act, the Fire Services Act, the Safety Standards Act, and any other provincial statutes.
4. Assembly use is only permitted in the areas marked in Schedule “B” for Assembly Use.
5. Temporary access is only permitted at the site marked in Schedule “B” for Temporary Access.
6. Assembly use shall be permitted for a maximum of one day in one calendar year.
7. Assembly use shall be permitted between the hours of 9:00 AM and 6:00 PM.
8. Personnel shall be provided to ensure parking regulations are respected. All roadways shall remain clear for emergency vehicles.
9. No fires shall be allowed without a special permit issued by the Bowen Island Fire Department.
10. A temporary fence or other physical barrier shall be erected between the assembly use area and the Streamside Protection & Enhancement Area, as shown in Schedule “B”. The barrier installation must be approved by a Qualified Environmental Professional.
11. After the event, the temporary access shall be barricaded with a physical barrier, such as jersey barriers, and the road right‐of‐way remediated to municipal standards at the expense of the permittee.
Note: Bowen Island Municipality shall file a notice of this permit in the Land Title Office stating that the land described in the notice is subject to Development Variance Permit Number TUP‐01‐2019. The notice shall take the form of Appendix I attached hereto. ______
AUTHORIZING RESOLUTION PASSED BY THE COUNCIL OF BOWEN ISLAND MUNICIPALITY ON THE 9th DAY OF JULY, 2018.
______Chief Administrative Officer
THIS IS NOT A BUILDING PERMIT
Page 34 of 259 Development Variance Permit TUP‐01‐2019 page 3
SCHEDULE "A" Location Map
1441 Adams Rd, legally described as Lot Q, LMP 4859, Block C, DL 492, P.I.D. 017‐793‐629
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SCHEDULE "B" Site Plan
TEMPORARY ACCESS
ASSEMBLY USE
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SCHEDULE "C" Environmental Assessment of 1441 Adams Rd, Prepared by Whitehead Environmental Consultants Ltd, dated June 7, 2017.
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Page 45 of 259 From: Bowen Island Municipality To: Hope Dallas Subject: FW: Temporary Use Permit - 1441 Adams Road Date: Thursday, July 4, 2019 9:38:39 AM
-----Original Message----- From: Murray Atherton
I have only attended one of their wonderful Antique Car Shows and was sorry I missed the first. This is a great event. VERY unique to Bowen and is a wonderful draw for tourists from around the lower mainland. To give them a 3-year Permit will take away the stress caused by the ongoing need to request a permit without any guarantee that the function will be authorized. I am in total support of this initiative.
Murray Atherton Cleator Road Bowen Island, BC V0N 1G1 h. 604-947- c. 604-312-1
Page 46 of 259
To: Mayor Ander and Council
From: Raj Hayre, Chief Financial Officer, BIM Tina Nielsen, Chief Librarian, Bowen Library
Date: June 28, 2019 Meeting Date: July 8, 2019
Subject: Revised Operating Guidelines between BIM and BIPL
RECOMMENDATION That Council approve and adopt the revised Operating Guidelines between Bowen Island Municipality and Bowen Island Public Library.
PURPOSE The existing Operating Guidelines between BIM and BIPL were adopted by Council in 2010. Staff is seeking Council’s approval of revisions to the Operating Guidelines. The revisions have been reviewed and accepted by Chief Librarian, BIM CFO and CAO, and by the Bowen Island Library Board.
BACKGROUND The existing Operating Guidelines are reviewed annually by the Library and the Municipality. This is the first revision to the document since 2010. With the addition of the Cove Commons, the tenancy of Bowen Island Arts Council (BIAC) in the Cove Commons, and the re-location of Public Works to the Library building, further clarity was sought on the roles and responsibilities of the Library and the Municipality in terms of Library Operations and Library Grounds.
REVISIONS TO THE OPERATING GUIDELINES The Operating Guidelines were revised by Library staff and Board. The draft was sent to BIM CAO and CFO. The Chief Librarian, CFO and CAO have met, reviewed and accepted proposed changes and additions.
Several original sections were updated or expanded and five new sections were added to the document. Editorial and formatting changes have been made to the structure of the document. Content changes or additions are primarily to clarify responsibilities and process for building and grounds maintenance, authorizing use of grounds, and allocation of library surplus funds.
The existing guidelines and the proposed revised guidelines are attached.
Page 1 of 2 Revised Operating Guidelines between BIM and BIPL July 8, 2019 Page 47 of 259 FINANCIAL/ RESOURCE/MAINTENANCE IMPLICATIONS There are no operating cost impacts resulting from the proposed operating agreement. There will be capital maintenance and renewal implications associated with the Cove Commons Building which was received as a contributed asset by the municipality in 2018.
COMMUNCIATION STRATEGY The approval and adoption of the Revised Operating Guidelines will be included in the Council Highlights and meeting minutes.
OTHER IMPLICATIONS Consideration of Revised Operating Guidelines in agreements or leases with BIAC.
CONCLUSION For purposes of financial planning, infrastructure sustainability and clear communications between BIM and BIPL, a revised set of Operating Guidelines are required. The existing guidelines reflect the situation from 2010 but do not consider recent changes at BIPL and at BIM. The proposed revisions have been vetted and approved by all necessary staff and by the Bowen Island Library Board. We recommend that Council approve and adopt the Revised Operating Guidelines between BIPL and BIM.
ALTERNATIVES 1. That Council approve and adopt the Revised Operating Guidelines between BIPL and BIM. 2. That Council direct staff to revise the Operating Guidelines according to Council direction. 3. That Council continue with existing Operating Guidelines between BIM and BIPL.
Attachments and References: Original Operating Guidelines BIM and BIPL – 2010 Revised Operating Guidelines BIM and BIPL – 2019
Submitted by: Raj Hayre, CFO and Tina Nielsen, Chief Librarian
REVIEWED BY:
CAO ☒ Finance ☒ Public Library ☒
Page 48 of 259 Bowen Island Municipal Library Operating Guidelines
Effective January 1, 2010
Purpose
These operating guidelines define the relationship between the Bowen Island Municipal Library ("the Library") and the Bowen Island Municipality ("the Municipality") in the areas of financial management, human resources, and policies. The guidelines also affirm that the Library Board must remain in control of Library operations as required by the Library Act.
Statutory Authority
The Library is a municipal library managed by a Library Board appointed by the Municipal Council.
Under the Library Act (RSBC 1996, Chapter 264), the Library Board is a corporation with exclusive control over the approved library budget (Part 2, Section 11). The Library Board must appoint a Chief Librarian and has the authority to exercise or delegate to the Chief Librarian the authority to create, deploy, supervise, or terminate other staff positions, including setting the terms of their employment, duties, and remuneration (Part 2, Sections 9 and 12).
Financial Management
1. Annual planning: The Library participates annually in updating the Municipality’s five-year financial plan.
2. Budget submissions, controls, and reporting: The Chief Librarian collaborates with Municipal staff in preparing Library budget submissions and in implementing common accounting and administrative systems for improved financial controls and reporting.
3. Library reserves and surplus funds: Any Library reserve or surplus funds are segregated in the Municipality's accounting records to ensure that the funds remain within the exclusive control of the Library Board and are not subsumed in the Municipality's general revenue.
4. Annual financial reporting and audit: Working within its approved budget, the Library adheres to Municipal policy for financial reporting. The Library’s financial information is reported in the Municipality’s annual financial statements, which are subject to an annual independent audit and meet generally accepted accounting principles.
5. Library services: In principle, operating efficiencies are sought for all services. In its annual budget request to Municipal Council, the Library Board includes plans for new or revised services. At other times of the year, the Library Board may also report to Municipal Council on proposed new or revised services. If a proposed new Library service or staff position or a change to a current Library staff position requires additional municipal funding, the Library Board will bring a funding request to Municipal Council for approval. If any savings result from more efficient operations, the Library Board will determine the reallocation of savings to reserves or other uses, and the Chief Librarian will inform in writing Municipal Council and staff of any reallocation of savings to reserves or other uses.
6. Municipal services: The Municipality provides financial and other services to the Library, including but not limited to payroll, accounts payable, insurance coverage (general liability and directors' and officers' liability), insurance-claim processing, and periodic audits. The services provided may be revised from time to time with the agreement of both parties.
Page 49 of 259
Human Resources
1. Compensation: The Library Board sets Library staff classification and compensation at a level the Library Board determines is consistent with the Municipality’s Staff Compensation Policy. Changes to Library staff classification will be discussed with Municipal staff.
2. Pension and benefits: Library staff is eligible to participate in the Municipal benefit plan and in the Municipal pension plan subject to Municipal practices and the eligibility criteria of the benefit carrier.
3. Professional development: Library staff may participate in Municipal training programs. The Chief Librarian may also request that the Municipality fund training programs specifically for Library staff. Training costs are determined and allocated in advance of the training to the budget of the Municipality or to the budget of the Library with the agreement of both parties.
Policies
1. Policy-making authority: Policies of the Bowen Island Public Library are developed, revised, approved, and adopted by the Library Board.
2. Adoption of Municipal policies: The Library Board may adopt Municipal policies with or without amendments according to the unique status of the Library within the Municipality.
3. Library Policy Manual: The Library Board and Chief Librarian review and revise as necessary the Library Policy Manual, ensuring Library policies take into account Municipal policies.
Revisions
These guidelines are reviewed annually by the Library and the Municipality. Revisions are subject to the approval of both the Library Board and the Municipal Council.
Date ______
Bowen Island Municipality: Bowen Island Public Library
______Mayor ______Board Chair
______CAO ______Chief Librarian
Page 50 of 259 Bowen Island Municipal Library Operating Guidelines
Effective
Purpose These operating guidelines define the relationship between the Bowen Island Municipal Library ("the Library") and the Bowen Island Municipality ("the Municipality") in the areas of financial management, facility management, human resources, and policies. The guidelines also affirm that the Library Board must remain in control of Library operations as required by the Library Act. A. Statutory Authority 1. The Library is a municipal library managed by a Library Board appointed by the Municipal Council. 2. Under the Library Act (RSBC 1996, Chapter 264), the Library Board is a corporation with exclusive control over the approved library budget (Part 2, Section 11). The Library Board must appoint a Chief Librarian and has the authority to exercise or delegate to the Chief Librarian the authority to create, deploy, supervise, or terminate other staff positions, including setting the terms of their employment, duties, and remuneration (Part 2, Sections 9 and 12). B. Library Building 1. The Library occupies the main floor of the Union Steamship Company Store (the “Library Building”). C. Cove Commons 1. The Library shares the interior and exterior space of the building known as the Cove Commons with the Bowen Island Arts Council (BIAC) as set out in an agreement between them made June 2, 2017 (the “Cove Commons Operating Agreement”). 2. If BIAC vacates all or part of its premises within the Cove Commons, the Library reserves the right of first refusal to occupy those vacated premises as set out in section 15 of the Cove Commons Operating Agreement. D. Library Building Maintenance 1. The Municipality is responsible for maintaining and repairing the exterior structure and utility infrastructure of the Library Building and Cove Commons, including, but not limited to: a) foundation, b) exterior walls, c) siding repair or replacement, d) plumbing, e) electrical, f) window and window pane replacement, g) skylight repair or replacement h) roof and gutter repair or replacement, i) exterior painting, j) water systems, k) hot water tanks,
Page 51 of 259 l) any HVAC system, m) heating system, n) bathroom fixtures, and o) septic or sewage system. 2. The Library is responsible for cleaning and minor repairs to the interior and existing fixtures of the Library Building (including, but not limited to, library furnishings, flooring, lighting fixtures, locks, and interior painting). E. Library Grounds 1. The Library Grounds are the area outlined in green on Schedule A attached to these Operating Guidelines. 2. The Library Grounds are owned by BIM. Should BIM wish to use the Library Grounds for any use that can reasonably be expected to have an impact on the Library, BIM will endeavor to notify the Library at least 30 days in advance and receive comment from the Library for any concerns. 3. The Library and BIAC share the use of a portion of the Library Grounds as set out in the Cove Commons Operating Agreement and as outlined in blue on Schedule B attached to these Operating Guidelines. 4. Parking: The Municipality will allocate a minimum of 8 parking spots for the use of the library (the “Library Parking”). The parking spots are located in the parking lot located directly to the west of the Library Building. The Municipality is responsible for maintenance and signage of Library Parking. 5. Snow Removal: The Municipality is responsible for snow removal from the Library Grounds and the Library Parking. 6. Garden Maintenance: The Municipality is responsible for any landscaping and maintenance of the lawns and plantings on the Library Grounds. 7. Use of Grounds: Anyone who wishes to make use of the Library Grounds, other than parties to a separate agreement, must request permission from the Library and the Municipality to do so and comply with the Library’s “Use of Facilities or Grounds Policy”. F. Utilities 1. The Library is responsible for all electricity, telephone, internet, and other public utility charges for services supplied for the benefit of the Library. G. Financial Management 1. Annual planning: The Library participates annually in updating the Municipality’s five-year financial plan. 2. Budget submissions, controls, and reporting: The Chief Librarian collaborates with Municipal staff in preparing Library budget submissions and in implementing common accounting and administrative systems for improved financial controls and reporting. 3. Library reserves and surplus funds: Any Library reserve or surplus funds are segregated in the Municipality's accounting records, and requests for any use library surplus operating funds will be made to the CFO by the Bowen Library Board. 4. Capital Maintenance: The Municipality will be responsible for capital maintenance and renewal for both the Library Building and the Cove Commons building. 5. Annual financial reporting and audit: Working within its approved budget, the Library adheres to Municipal policy for financial reporting. The Library’s financial information is reported in the Municipality’s annual financial statements, which are subject to an annual independent audit and meet generally accepted accounting principles.
Page 52 of 259 6. Library services: In principle, operating efficiencies are sought for all services. In its annual budget request to Municipal Council, the Library Board includes plans for new or revised services. At other times of the year, the Library Board may also report to Municipal Council on proposed new or revised services. If a proposed new Library service or staff position or a change to a current Library staff position requires additional municipal funding, the Library Board will bring a funding request to Municipal Council for approval. If any savings result from more efficient operations, the Library Board and Chief Librarian will make a recommendation for allocation of such surplus to the CFO. 7. Municipal services: The Municipality provides financial and other services to the Library, including but not limited to payroll, accounts payable, insurance coverage (general liability and directors' and officers' liability) and insurance-claim processing. The services provided may be revised from time to time with the agreement of both parties. H. Human Resources 1. Compensation: The Library Board sets Library staff classification and compensation at a level the Library Board determines is consistent with the Municipality’s Staff Compensation Policy. Changes to Library staff classification will be discussed with Municipal staff if that change affects the library budget. 2. Pension and benefits: Library staff is eligible to participate in the Municipal benefit plan and in the Municipal pension plan subject to Municipal practices and the eligibility criteria of the benefit carrier. 3. Professional development: Library staff may participate in Municipal training programs. The Chief Librarian may also request that the Municipality fund training programs specifically for Library staff. Training costs are determined and allocated in advance of the training to budget of the Library with the agreement of both parties. I. Policies 1. Policy-making authority: Policies of the Bowen Island Public Library are developed, revised, approved, and adopted by the Library Board. 2. Adoption of Municipal Policies: The Library Board may adopt Municipal policies with or without amendments according to the unique status of the Library within the Municipality. 3. Library Policy Manual: The Library Board and Chief Librarian review and revise as necessary the Library Policy Manual, ensuring Library policies take into account Municipal policies. J. Revisions 1. These guidelines are reviewed annually by the Library and the Municipality. Revisions are subject to the approval of both the Library Board and the Municipal Council.
Date ______
Bowen Island Municipality: Bowen Island Public Library
______Mayor ______Board Chair
______CAO ______Chief Librarian
Page 53 of 259 SCHEDULE A
Page 54 of 259 SCHEDULE B
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To: Mayor Ander and Council
From: Shauna Jennings, Manager of Recreation and Community Services, BICC Project Lead
Date: June 24, 2019 Meeting Date: July 8, 2019
Subject: Bowen Island Community Centre Project – Additional Staff Support Update on Workplans
RECOMMENDATIONS That Council receive for information the report from the Manager of Recreation and Community Services regarding Additional Staff Support Update on Workplans dated June 24, 2019.
PURPOSE The purpose of this report is to provide an informational update to Council outlining the scope of work that is currently associated with the Community Centre project, and demonstrate the continued need for additional administrative support while staff awaits the decision on the Investing in Canada Infrastructure grant funding.
BACKGROUND In September 2018 Council approved the recommendation for 1.75 FTE positions of additional administrative staff to support the Community Centre project deliverables and current staff workload. Together with project staff, the Bowen Island Community Centre Select Steering Committee recently reviewed the workplans associated with these positions and have made the following recommendation:
It was Moved and Seconded That the Community Centre Select Steering Committee approve the Communications and Fundraising Work Plan and the Capital Project and Operational Management Work Plan as presented at its June 19, 2019 meeting; and that the Committee recommend that Council receive them for information. CARRIED UNANIMOUSLY
FINANCIAL IMPLICATIONS The additional administrative support staff positions are funded by the Bowen Island Community Centre project 3- year Fundraising budget, previously approved by Council.
NEXT STEPS The administrative support staff position contracts are valid until September 27, 2019. The BICC Steering Committee will review the workplans prior to the end of September and determine if the positions will be extended, or put on hold, until which time the decision is received about the Investing in Canada Infrastructure grant.
Page 1 of 2 Page 56 of 259
CONCLUSION The Bowen Island Community Centre Project team continues to move forward with Facility Operational Planning, Fundraising, and Community Engagement and Outreach. To support these initiatives, the attached workplans have been developed and approved by the Community Centre Select Steering Committee.
Attachments: • BICC Communications and Fundraising Workplan • BICC Capital Project and Operational Management Workplan
SUBMITTED BY: ______Shauna Jennings, Manager of Recreation and Community Services, BICC Project Lead
DEPARTMENTAL REVIEW: Recreation & Community Services ☒
Page 57 of 259 Bowen Island Community Centre Communications and Fundraising Work Plan Update – May 22, 2019
The following is a breakdown of the work to be undertaken by the fundraising assistant throughout the months of May – September, 2019.
Activities Timeline 1. Update of Database May • Keela – ensure still working correctly
2. Research re: other funding sources June – September • Corporations • Foundations • Other Grant Opportunities
3. Community Fundraising Activities • Paddington auction May -August • Drag Queen Bingo (Nov. event) September • Silent Auction Items June – September • Other June - September
4. Implementation of communications May – September plan • Newsletters, Press releases • social media, website, etc.
5. Production and distribution of June publication for project champions
6. Open houses Ongoing • Ferry June 18 • Canada Day July 1 • Bowfest Aug. 24
7. Summer celebration event June – July organization (July 25 event)
Page 58 of 259 Bowen Island Community Centre Capital Project & Operational Management Work Plan Update – May 22, 2019
The following is a breakdown of the work to be undertaken over the short-term by the co-managers of the project, with assistance from the fundraising assistant throughout the months of May – September, 2019.
Activities Timeline • Business Plan/Operations Current & ongoing Budget/Review of Operations Manual • Joint Management Model Current & ongoing • Draft Joint Use Agreement Fall & ongoing • Committee Terms of Reference Fall & ongoing • First Nations Outreach Fall & ongoing • Donor Stewardship Current & ongoing • Update of Database • Cultivation of new prospects • Research re corporations/foundations/grants • Community Fundraising Activities Current & ongoing o Drag Queen Bingo • Implementation of communications Current & ongoing plan (including newsletters, social media, etc.), press releases, website, etc. • Production and distribution of publication for project champions • Open houses (ferry, Canada Day, Bowfest, etc.) • Summer celebration event organization • Strategic plan for referendum
Page 59 of 259
To: Mayor Ander and Council
From: Sophie Idsinga, Communications Coordinator & Deputy Corporate Officer
Date: June 28, 2019 Meeting Date: July 8, 2019
Subject: Proposed amendments to Communicating with the Public Policy 07-002
RECOMMENDATION That Council adopt the Communicating with the Public Policy No. 07-002 as amended at the Council meeting held July 8, 2019.
PURPOSE To provide Council information about the proposed amendments to the Communicating with the Public Policy.
BACKGROUND The Communicating with the Public Policy No. 07-002 was last amended in October 2018. Staff have since identified that the policy does not fully cover procedures related to correspondence received from the public addressed to Mayor & Council, and needed more clarification for correspondence addressed to Committees of Council. Staff met with a communications working group, and came up with proposed amendments as shown in “Attachment A-Draft Revised Policy Showing Changes.”
COMMUNICATION STRATEGY Amendments to the Communicating with the Public Policy will be included in Council Highlights and the Council meeting Minutes, and the amended policy will be posted on the Municipal website.
CONCLUSION Staff recommend Council adopt the proposed amendments to the Communicating with the Public Policy.
ALTERNATIVES 1. That Council direct staff to make further amendments to Communicating with the Public Policy No 07-002 and report back to Council. 2. That Council does not amend the Communicating with the Public Policy No. 07-002. 3. Other alternatives as directed by Council.
Attachments and References: Attachment A - Attachment A-Draft Revised Policy Showing Changes. Attachment B - Clean Copy of Revised Policy for adoption.
Page 1 of 2 Name of Report Council meeting date Page 60 of 259
REVIEWED BY:
CAO ☒ Administration ☒
Page 61 of 259
COMMUNICATING WITH THE PUBLIC
POLICY OBJECTIVE:
Bowen Island Municipality seeks to engage citizens and provide information through a variety of communication strategies and tools. Communication from the Municipality shall be accessible, well managed, cost effective and responsive to the information needs of the public. Public consultation and engagement should be practiced in accordance with the Public Participation Policy # 18-002.
SCOPE:
This policy applies to municipal staff, contractors, and elected or appointed officials, including committee chairs and members.
In the event that the municipal Emergency Operations Centre is activated, the Emergency Communications Plan supersedes this policy.
PRINCIPLES:
1. Provide the public with timely, clear, factual, consistent and complete information about municipal policies, bylaws, programs, services and initiatives. 2. Employ a variety of strategies to effectively communicate to and with the public. 3. Identify and address communication needs and issues as part of the development, implementation and evaluation of municipal policies, bylaws, programs, services and initiatives. 4. Manage municipal funds responsibly to obtain good value for all communication activities. 5. Meet all statutory requirements for notification and consultation. 6. Respect citizens’ privacy and rights by ensuring compliance with the Freedom of Information and Protection of Privacy Act and other relevant legislation such as the BC Human Rights Code.
Page 62 of 259 Communication with the Public – Policy#07-02 Page 1 of 9 ROLES AND RESPONSIBILITIES:
Municipal staff, contractors, and elected or appointed officials share responsibility for communication with the public. All are required to treat sensitive or confidential information with discretion.
1. The Mayor and Council have overall responsibility for communicating with the public. 2. The designated spokesperson is the Mayor. 3. The Chief Administrative Officer is responsible for ensuring the Policy Objective is met. 4. The A Communications communications Team (CT)working group meets occasionally to contributes to developing policies and identifying strategies for communicating with the public. The CT working group includes representatives of Council and staff as appointed by the Chief Administrative Officer. 5. The Communications Coordinator is responsible for coordinating and implementing strategic communication plans, using a variety of communication strategies and tools. 6. Municipal staff and contractors may communicate with the public about policies, bylaws, programs, services and initiatives for which they are responsible. Staff and contractors are expected to provide current, accurate and impartial information.
COMMUNICATION TOOLS:
As part of communication plans, some or all of the following tools may be used. Additional tools may be included at a later date. Written and online communication from Bowen Island Municipality typically includes the municipal logo and may include the Islands Trust and Metro Vancouver logo(s). Any project-based branding should be consistent with the Bowen Island Community Brand, and branding should be consistent across all platforms.
Municipal Website – updated regularly. Serves as the primary online tool for communication with the public. Includes email links or a form for public feedback. Ensure that printed material for public distribution is published on the website.
Council and Committee Meeting Agendas and Minutes – published on the municipal website with a hard copy available for public inspection, with the exception of meetings that must be closed to the public under section 90 of the Community Charter.
Video Recording of Municipal Council and Committee Meetings – livestreamed and then posted on the municipal website, with the exception of meetings that must be closed to the public under section 90 of the Community Charter.
Other Meeting Formats – as required. Includes Committees of the Whole, public hearings, town halls, information sessions and facilitated special-purpose meetings.
Mayor’s Strategic Plan Progress Reports – Submitted to Council prior to publication. Includes current activities and issues facing Council. Published in the local newspaper(s), included on council agendas and posted on the municipal website.
Page 63 of 259 Communication with the Public – Policy#07-02 Page 2 of 9 Municipal Update – Submitted to Council. Lists recent activities by municipal departments. Included on council agendas and posted on the municipal website.
Staff Reports – prepared as needed. Identify and address communication needs and issues in the development, implementation and evaluation of policies, bylaws, programs, services and initiatives. Prepared in a standard template provided by the Deputy Corporate Officer or designate.
Council Highlights – brief summaries of a council meeting and distributed following council meetings through the electronic mail list for municipal news and notices and posted on the municipal website.
Municipal Annual Report – prepared by June 30 of each year as required under section 98 of the Community Charter. It must be available for public inspection prior to the actual public presentation. It reports on the prior year’s activities, includes the audited annual financial statements and plans for the upcoming year.
Counter Service at Municipal Hall – ongoing.
Telephone and Voicemail – as required. Ensure voicemail messages are kept up-to-date and minimize the number of times a caller is transferred. Calls should be returned the same day if possible.
Ongoing Electronic Communication – prepared as needed. Include on the website a signup option to join an electronic mail list for municipal news and notices. May also be distributed to local media, other local governments in Howe Sound and Metro Vancouver, the Islands Trust, Metro Vancouver, BC Ferries and TransLink.
Social Media Sites – used regularly. May include Facebook, Twitter, Instagram and YouTube. Coordinated by the Communications Coordinator or staff designate. Where possible, includes a Terms of Use Statement as described in the following Guidelines for Social Media Use.
Island Page (Paid Advertising) - weekly Municipal news on page 2 of the Bowen Island Undercurrent.
Mail Drops – as required and organized by the Communications Coordinator.
APPROVAL PROCEDURES
Routine communication relies on the good judgment and professionalism of Council and staff, contractors and committee chairs. Defined legislative procedures are in place for approval of such material as agendas, minutes and reports.
Communication such as paid advertisements, news and notices, and social media posts may also require formal approval. The typical procedure is outlined below.
Page 64 of 259 Communication with the Public – Policy#07-02 Page 3 of 9 Task Responsible 1. Identify a communication need. Staff, Council or other elected or appointed officials, contractors, committee chairs and members. 2. Describe the purpose of any proposed The initiator of the communication, in communication and the level of public consultation with the Communications participation required (refer to Public Coordinator. Participation Policy). 3. Determine level of approval required. Communications Coordinator. 4. Develop a Communications Plan, The initiator of the communication, in including cost estimates. consultation with the Communications Coordinator. 5. Develop written material, graphics The initiator of the communication, in and images. consultation with the Communications Coordinator. 6. Review draft materials and edit for Communications Coordinator. consistency with BIM messaging and branding. 7. Obtain approval from the CAO, and/or Communications Coordinator. Mayor and Council, if required. 8. Send approved material to staff. Communications Coordinator or staff designate. 9. Distribute approved material to the Communications Coordinator or staff public by posting on the municipal designate. website, sending to local newspaper(s), municipal email lists and social media sites.
Page 65 of 259 Communication with the Public – Policy#07-02 Page 4 of 9 GUIDELINES FOR CORRESPONDENCE FROM THE PUBLIC
Council, committees and staff routinely receive phone calls, letters, faxes or emails from members of the public requesting consideration or information on a variety of issues. Bowen Island Municipality encourages the use of special email addresses such as [email protected] or committee email addresses to help ensure logging of correspondence and timely review by all relevant staff, Council and committee members.
Correspondence addressed to Mayor and Council
When correspondence from the public is received, the following procedures should be followed: (1) Electronic and paper correspondence addressed to the Mayor, a Councillor, or Mayor and Council together, must be given to the Corporate Officer for distribution to Mayor, Council and applicable staff. (2) Electronic correspondence addressed to Mayor and Council sent directly to the [email protected] email address is acknowledged by an automatic email response. The Corporate Officer will review the correspondence and determine if a response and/or follow-up action is required. Individual members of Council do not respond. (3) Correspondence sent for information will be included in the next scheduled council meeting agenda package as an Information Item. (4) Actionable correspondence will be included in the next scheduled Council meeting agenda under Correspondence, and will be reviewed by the Corporate Officer and CAO to recommend to Council further action required. (5) Correspondence must include a name and civic address to be included in the agenda. Anonymous correspondence will not be included.
(6) Correspondence to Mayor and Council becomes a public record once it is placed on a Council meeting agenda. Personal information such as residential address, e-mail address and/or telephone numbers may be redacted.
General Correspondence (1) Correspondence that is not addressed to Mayor and/or Council will be distributed to the relevant departments via the department manager. If a recipient department cannot be determined the Corporate Officer will consult the CAO.
(2) Once the correspondence has been forwarded to all recipients, the Corporate Officer or designate will reply to the sender with an email that states the following a. the correspondence was received, b. it was forwarded to [Department Name] c. follow-up contact information.
Committee Correspondence (1) Electronic and paper correspondence addressed to a municipal committee will be handled by the Committee Clerk to
Page 66 of 259 Communication with the Public – Policy#07-02 Page 5 of 9 Aacknowledge receipt of correspondence to municipal committees and include the correspondence in the next scheduled committee meeting agenda package as an information item. (b) The committee chair is responsible for ensuring that correspondence has been reviewed by the committee and to provide a response, if required. (c) Correspondence must include a name and civic address to be included in the agenda. Anonymous correspondence will not be included.
The committee chair is responsible for ensuring that correspondence to a committee has been reviewed by the committee and has received a response.
All correspondence sent to or from the Municipality belongs to the Bowen Island Municipality and is subject to the provisions of the Freedom of Information and Protection of Privacy Act.
GUIDELINES FOR SOCIAL MEDIA USE
“Social media” describes internet-based communication tools that focus on interactivity, immediacy, user participation and information sharing.
By participating in social media, Bowen Island Municipality can reach out to and receive feedback from citizens who participate in various social media platforms.
The Municipality can also benefit from a broader range of options for delivery of time-sensitive information (for example, for emergency communication).
Page 67 of 259 Communication with the Public – Policy#07-02 Page 6 of 9 General Recommendations for Participation in Social Media
• Use common sense, caution and judgment when posting on all social media sites. • Staff are encouragedmust to consult with the Communications Coordinator to make posts to the Municipal social media accounts, rather than using their personal accounts. • When making work-related postings as a representative of the Municipality, use your name and role within the Municipality, including your work email address. • Remember that communication through social media is public, even if posted anonymously, and can exist online even if the original post is removed. • Do not disclose information regarding the Municipality or municipal business that you are not authorized to disclose. • The use of social media during an emergency or perceived emergency as determined by the Chief Administrative Officer should be in accordance with the Emergency Communications Plan.
Role and Responsibilities of the Communications Coordinator or Staff Designate
• Ensure that social media content posted by the Municipality is professional, accurate, timely and consistent. • Identify relevant social media sites and use them regularly to build an audience and share information with Bowen citizens. • Post content to social media sites. • Monitor sites for inaccuracies, misinformation, and verify facts and data, as resources permit. • Ensure branding and or visual identity standards across all platforms. • Meet with the Communications Team to discuss social media strategic planning and future content.
Role and Responsibilities of Staff, Council and Committees
• Identify the staff, Council or committee Chair or designate who will consult with the Communications Coordinator and provide draft content for social media sites • Consult with the Communications Coordinator to provide draft content • Identify relevant content for distribution through social media • Request additions, revisions or updates to the municipal website as needed to better support municipal policies, bylaws, programs, services and initiatives
Page 68 of 259 Communication with the Public – Policy#07-02 Page 7 of 9 Content for Social Media Sites
Postings by the Municipality will consist of messages that reflect and support the Municipality’s Vision, Mission, Value Statement, Strategic Plan and Priorities. Except in some circumstances, the Municipality does not monitor, comment, post or otherwise engage on social media sites, pages, or groups other than its own official Bowen Island Municipality accounts.
Social media sites may be used by the Municipality for:
a) Announcements of municipal meetings and events. b) Links to information or media releases relating to the Municipality. c) Photo(s) of community events or public gatherings. d) Information on volunteer opportunities and programs. e) Links to advertisements for employment opportunities. f) Public engagement through surveys and other online communication tools. g) Public safety information and announcements, including from the RCMP, Coast Guard, BC Emergency Coordination, BC Ferries, Metro Vancouver, or TransLink. h) Sharing communications produced by partners or stakeholders that are relevant to citizens of Bowen Island.
Terms of Use
Where interactivity is enabled in a municipal social media site (for example, a Facebook page), the Municipality will provide a Terms of Use Statement. Posters must understand that any comment posted online is permanently available to the public and may be reposted or published in other media. Personal privacy, libel, copyright and private-sector data protection laws apply.
Posts or comments containing the following forms of content will be reviewed and may be removed at the discretion of the Municipality: • Profane language or content • Content that promotes, fosters or perpetuates discrimination on the basis of race, creed, colour, age, religion, gender, marital status, status with regard to public assistance, national origin, physical or mental disability or sexual orientation • Comments that support or oppose political campaigns • Off-topic comments or repetitive or multiple postings by the same user • Sexual comments or links to sexual content • Commercial solicitations, advertising or endorsements • Comments that suggest or encourage illegal activity • Information that may tend to compromise the safety or security of the public • Content that violates a legal ownership interest of any other party • Content that violates the privacy and confidentiality of citizens • Content that violates public hearing rules or other official consultations that are part of defined legislative processes • Personal attacks Page 69 of 259 Communication with the Public – Policy#07-02 Page 8 of 9 The Municipality reserves the right, at any time, and without further notice, to restrict, remove, or block any content or social media site user deemed in violation of this policy or any applicable law.
Personal Use of Social Media by Council and Committee Members
• Be clear when posting whether you are contributing as a private individual or as a member of Council or a Committee member. Consider adding the following to personal posts: “These thoughts and opinions are my own, and not necessarily those of Bowen Island Municipality.” • Understand that you are bound by obligations of confidentiality and accountability for all comments made in social media, including those you post as a private individual. Do not disclose confidential information and material belonging to the Municipality. • Municipally-owned devices and/or email addresses are subject to the provisions of the Freedom of Information and Protection of Privacy Act (FOIPPA). • Do not use the municipal logo on your personal websites, social media pages and/or email.
Policy adopted by Council at their regular Council Meeting held May 28, 2007
Policy amended by Council at their regular Council meeting held June 22, 2015.
Policy amended by Council at their regular Council meeting held October 9, 2018.
Policy amended by Council at their regular Council meeting held XX, 2019.
(ORIGINAL SIGNED) (ORIGINAL SIGNED) ______Murray SkeelsGary Ander Sophie IdsingaHope Dallas-Kerr Mayor Deputy Corporate Officer
Page 70 of 259 Communication with the Public – Policy#07-02 Page 9 of 9
COMMUNICATING WITH THE PUBLIC
POLICY OBJECTIVE:
Bowen Island Municipality seeks to engage citizens and provide information through a variety of communication strategies and tools. Communication from the Municipality shall be accessible, well managed, cost effective and responsive to the information needs of the public. Public consultation and engagement should be practiced in accordance with the Public Participation Policy # 18-002.
SCOPE:
This policy applies to municipal staff, contractors, and elected or appointed officials, including committee chairs and members.
In the event that the municipal Emergency Operations Centre is activated, the Emergency Communications Plan supersedes this policy.
PRINCIPLES:
1. Provide the public with timely, clear, factual, consistent and complete information about municipal policies, bylaws, programs, services and initiatives. 2. Employ a variety of strategies to effectively communicate to and with the public. 3. Identify and address communication needs and issues as part of the development, implementation and evaluation of municipal policies, bylaws, programs, services and initiatives. 4. Manage municipal funds responsibly to obtain good value for all communication activities. 5. Meet all statutory requirements for notification and consultation. 6. Respect citizens’ privacy and rights by ensuring compliance with the Freedom of Information and Protection of Privacy Act and other relevant legislation such as the BC Human Rights Code.
Page 71 of 259 Communication with the Public – Policy#07-02 Page 1 of 9 ROLES AND RESPONSIBILITIES:
Municipal staff, contractors, and elected or appointed officials share responsibility for communication with the public. All are required to treat sensitive or confidential information with discretion.
1. The Mayor and Council have overall responsibility for communicating with the public. 2. The designated spokesperson is the Mayor. 3. The Chief Administrative Officer is responsible for ensuring the Policy Objective is met. 4. A communications working group meets occasionally to develop policies and identify strategies for communicating with the public. The working group includes representatives of Council and staff as appointed by the Chief Administrative Officer. 5. The Communications Coordinator is responsible for coordinating and implementing strategic communication plans, using a variety of communication strategies and tools. 6. Municipal staff and contractors may communicate with the public about policies, bylaws, programs, services and initiatives for which they are responsible. Staff and contractors are expected to provide current, accurate and impartial information.
COMMUNICATION TOOLS:
As part of communication plans, some or all of the following tools may be used. Additional tools may be included at a later date. Written and online communication from Bowen Island Municipality typically includes the municipal logo and may include the Islands Trust and Metro Vancouver logo(s). Any project-based branding should be consistent with the Bowen Island Community Brand, and branding should be consistent across all platforms.
Municipal Website – updated regularly. Serves as the primary online tool for communication with the public. Includes email links or a form for public feedback. Ensure that printed material for public distribution is published on the website.
Council and Committee Meeting Agendas and Minutes – published on the municipal website with a hard copy available for public inspection, with the exception of meetings that must be closed to the public under section 90 of the Community Charter.
Video Recording of Municipal Council and Committee Meetings – livestreamed and then posted on the municipal website, with the exception of meetings that must be closed to the public under section 90 of the Community Charter.
Other Meeting Formats – as required. Includes Committees of the Whole, public hearings, town halls, information sessions and facilitated special-purpose meetings.
Mayor’s Strategic Plan Progress Report – Submitted to Council prior to publication. Includes current activities and issues facing Council. Published in the local newspaper(s), included on council agendas and posted on the municipal website.
Page 72 of 259 Communication with the Public – Policy#07-02 Page 2 of 9 Municipal Update – Submitted to Council. Lists recent activities by municipal departments. Included on council agendas and posted on the municipal website.
Staff Reports – prepared as needed. Identify and address communication needs and issues in the development, implementation and evaluation of policies, bylaws, programs, services and initiatives. Prepared in a standard template provided by the Deputy Corporate Officer or designate.
Council Highlights – brief summaries of a council meeting and distributed following council meetings through the electronic mail list for municipal news and notices and posted on the municipal website.
Municipal Annual Report – prepared by June 30 of each year as required under section 98 of the Community Charter. It must be available for public inspection prior to the actual public presentation. It reports on the prior year’s activities, includes the audited annual financial statements and plans for the upcoming year.
Counter Service at Municipal Hall – ongoing.
Telephone and Voicemail – as required. Ensure voicemail messages are kept up-to-date and minimize the number of times a caller is transferred. Calls should be returned the same day if possible.
Ongoing Electronic Communication – prepared as needed. Include on the website a signup option to join an electronic mail list for municipal news and notices. May also be distributed to local media, other local governments in Howe Sound and Metro Vancouver, the Islands Trust, Metro Vancouver, BC Ferries and TransLink.
Social Media Sites – used regularly. May include Facebook, Twitter, Instagram and YouTube. Coordinated by the Communications Coordinator or staff designate. Where possible, includes a Terms of Use Statement as described in the following Guidelines for Social Media Use.
Island Page (Paid Advertising) - weekly Municipal news on page 2 of the Bowen Island Undercurrent.
Mail Drops – as required and organized by the Communications Coordinator.
APPROVAL PROCEDURES
Routine communication relies on the good judgment and professionalism of Council and staff, contractors and committee chairs. Defined legislative procedures are in place for approval of such material as agendas, minutes and reports.
Communication such as paid advertisements, news and notices, and social media posts may also require formal approval. The typical procedure is outlined below.
Page 73 of 259 Communication with the Public – Policy#07-02 Page 3 of 9 Task Responsible 1. Identify a communication need. Staff, Council or other elected or appointed officials, contractors, committee chairs and members. 2. Describe the purpose of any proposed The initiator of the communication, in communication and the level of public consultation with the Communications participation required (refer to Public Coordinator. Participation Policy). 3. Determine level of approval required. Communications Coordinator. 4. Develop a Communications Plan, The initiator of the communication, in including cost estimates. consultation with the Communications Coordinator. 5. Develop written material, graphics The initiator of the communication, in and images. consultation with the Communications Coordinator. 6. Review draft materials and edit for Communications Coordinator. consistency with BIM messaging and branding. 7. Obtain approval from the CAO, and/or Communications Coordinator. Mayor and Council, if required. 8. Send approved material to staff. Communications Coordinator or staff designate. 9. Distribute approved material to the Communications Coordinator or staff public by posting on the municipal designate. website, sending to local newspaper(s), municipal email lists and social media sites.
Page 74 of 259 Communication with the Public – Policy#07-02 Page 4 of 9 GUIDELINES FOR CORRESPONDENCE FROM THE PUBLIC
Council, committees and staff routinely receive phone calls, letters, faxes or emails from members of the public requesting consideration or information on a variety of issues. Bowen Island Municipality encourages the use of special email addresses such as [email protected] or committee email addresses to help ensure logging of correspondence and timely review by all relevant staff, Council and committee members.
Correspondence addressed to Mayor and Council
(1) Electronic and paper correspondence addressed to the Mayor, a Councillor, or Mayor and Council together, must be given to the Corporate Officer for distribution to Mayor, Council and applicable staff. (2) Electronic correspondence addressed to Mayor and Council sent directly to the [email protected] email address is acknowledged by an automatic email response. The Corporate Officer will review the correspondence and determine if a response and/or follow-up action is required. Individual members of Council do not respond. (3) Correspondence sent for information will be included in the next scheduled council meeting agenda package as an Information Item. (4) Actionable correspondence will be included in the next scheduled Council meeting agenda under Correspondence, and will be reviewed by the Corporate Officer and CAO to recommend to Council further action required. (5) Correspondence must include a name and civic address to be included in the agenda. Anonymous correspondence will not be included.
(6) Correspondence to Mayor and Council becomes a public record once it is placed on a Council meeting agenda. Personal information such as residential address, e-mail address and/or telephone numbers may be redacted.
General Correspondence (1) Correspondence that is not addressed to Mayor and/or Council will be distributed to the relevant departments via the department manager. If a recipient department cannot be determined the Corporate Officer will consult the CAO.
(2) Once the correspondence has been forwarded to all recipients, the Corporate Officer or designate will reply to the sender with an email that states the following a. the correspondence was received, b. it was forwarded to [Department Name] c. follow-up contact information.
Committee Correspondence (1) Electronic and paper correspondence addressed to a municipal committee will be handled by the Committee Clerk toacknowledge receipt of correspondence and include the correspondence in the next scheduled committee meeting agenda package as an information item. (b) The committee chair is responsible for ensuring that correspondence has been reviewed by the committee and to provide a response, if required. Page 75 of 259 Communication with the Public – Policy#07-02 Page 5 of 9 (c) Correspondence must include a name and civic address to be included in the agenda. Anonymous correspondence will not be included.
All correspondence sent to or from the Municipality belongs to the Bowen Island Municipality and is subject to the provisions of the Freedom of Information and Protection of Privacy Act.
GUIDELINES FOR SOCIAL MEDIA USE
“Social media” describes internet-based communication tools that focus on interactivity, immediacy, user participation and information sharing.
By participating in social media, Bowen Island Municipality can reach out to and receive feedback from citizens who participate in various social media platforms.
The Municipality can also benefit from a broader range of options for delivery of time-sensitive information (for example, for emergency communication).
Page 76 of 259 Communication with the Public – Policy#07-02 Page 6 of 9 General Recommendations for Participation in Social Media
• Use common sense, caution and judgment when posting on all social media sites. • Staff must consult with the Communications Coordinator to make posts to the Municipal social media accounts, rather than using their personal accounts.When making work-related postings as a representative of the Municipality, use your name and role within the Municipality, including your work email address. • Remember that communication through social media is public, even if posted anonymously, and can exist online even if the original post is removed. • Do not disclose information regarding the Municipality or municipal business that you are not authorized to disclose. • The use of social media during an emergency or perceived emergency as determined by the Chief Administrative Officer should be in accordance with the Emergency Communications Plan.
Role and Responsibilities of the Communications Coordinator or Staff Designate
• Ensure that social media content posted by the Municipality is professional, accurate, timely and consistent. • Identify relevant social media sites and use them regularly to build an audience and share information with Bowen citizens. • Post content to social media sites. • Monitor sites for inaccuracies, misinformation, and verify facts and data, as resources permit. • Ensure branding and or visual identity standards across all platforms.
Role and Responsibilities of Staff, Council and Committees
• Identify the staff, Council or committee Chair or designate who will consult with the Communications Coordinator and provide draft content for social media sites • Consult with the Communications Coordinator to provide draft content • Identify relevant content for distribution through social media • Request additions, revisions or updates to the municipal website as needed to better support municipal policies, bylaws, programs, services and initiatives
Page 77 of 259 Communication with the Public – Policy#07-02 Page 7 of 9 Content for Social Media Sites
Postings by the Municipality will consist of messages that reflect and support the Municipality’s Vision, Mission, Value Statement, Strategic Plan and Priorities. Except in some circumstances, the Municipality does not monitor, comment, post or otherwise engage on social media sites, pages, or groups other than its own official Bowen Island Municipality accounts.
Social media sites may be used by the Municipality for:
a) Announcements of municipal meetings and events. b) Links to information or media releases relating to the Municipality. c) Photo(s) of community events or public gatherings. d) Information on volunteer opportunities and programs. e) Links to advertisements for employment opportunities. f) Public engagement through surveys and other online communication tools. g) Public safety information and announcements, including from the RCMP, Coast Guard, BC Emergency Coordination, BC Ferries, Metro Vancouver, or TransLink. h) Sharing communications produced by partners or stakeholders that are relevant to citizens of Bowen Island.
Terms of Use
Where interactivity is enabled in a municipal social media site (for example, a Facebook page), the Municipality will provide a Terms of Use Statement. Posters must understand that any comment posted online is permanently available to the public and may be reposted or published in other media. Personal privacy, libel, copyright and private-sector data protection laws apply.
Posts or comments containing the following forms of content will be reviewed and may be removed at the discretion of the Municipality: • Profane language or content • Content that promotes, fosters or perpetuates discrimination on the basis of race, creed, colour, age, religion, gender, marital status, status with regard to public assistance, national origin, physical or mental disability or sexual orientation • Comments that support or oppose political campaigns • Off-topic comments or repetitive or multiple postings by the same user • Sexual comments or links to sexual content • Commercial solicitations, advertising or endorsements • Comments that suggest or encourage illegal activity • Information that may tend to compromise the safety or security of the public • Content that violates a legal ownership interest of any other party • Content that violates the privacy and confidentiality of citizens • Content that violates public hearing rules or other official consultations that are part of defined legislative processes • Personal attacks Page 78 of 259 Communication with the Public – Policy#07-02 Page 8 of 9 The Municipality reserves the right, at any time, and without further notice, to restrict, remove, or block any content or social media site user deemed in violation of this policy or any applicable law.
Personal Use of Social Media by Council and Committee Members
• Be clear when posting whether you are contributing as a private individual or as a member of Council or a Committee member. Consider adding the following to personal posts: “These thoughts and opinions are my own, and not necessarily those of Bowen Island Municipality.” • Understand that you are bound by obligations of confidentiality and accountability for all comments made in social media, including those you post as a private individual. Do not disclose confidential information and material belonging to the Municipality. • Municipally-owned devices and/or email addresses are subject to the provisions of the Freedom of Information and Protection of Privacy Act (FOIPPA). • Do not use the municipal logo on your personal websites, social media pages and/or email.
Policy adopted by Council at their regular Council Meeting held May 28, 2007
Policy amended by Council at their regular Council meeting held June 22, 2015.
Policy amended by Council at their regular Council meeting held October 9, 2018.
Policy amended by Council at their regular Council meeting held XX, 2019.
______Gary Ander Hope Dallas-Kerr Mayor Corporate Officer
Page 79 of 259 Communication with the Public – Policy#07-02 Page 9 of 9 metrovancouver T SERVICESAND soumous FORA LIVABLEREGION
Officeof the Chair REC E ED Tel. 604 4326215 Fax 604 4516514 Z019 File: CR412~01 JUN2 I JUN] mg 5 Ref: no 2019 May 24 v.-x0wEN ISLAND MUNICIPALITY Mayor Gary Ander and Council Bowen Island Municipality 981 Artisan Lane Bowen Island, BC VON1G2
Dear Mayor Ander and Council:
Re: Amending Metro Vancouver 2040: Shaping our Future to Reflect Accepted Regional Context Statements
This letter is to inform you of a proposed amendment to Metro Vancouver 2040: Shaping our Future (Metro 2040), the regional growth strategy and to invite you to provide written Comments on the proposed amendments.
At its May 24, 2019 regular meeting, the Board of Directors of the Metro Vancouver Regional District (MVRD Board) adopted the following resolution:
That the MVRD Board: a) initiate the Metro Vancouver 2040: Shaping our Future amendment process for a Type 3 Minor Amendment to the regional grawth strategy to incorporate regional land use designation changes, the expansion ofthe Urban Containment Boundary, and the addition ofFrequent Transit Development Areas stemming fromaccepted regional context statements; b) give first, second, and third readings to ”Metro Vancouver Regional District Regional Growth Strategy Amendment Bylaw Na. 1285, 2019"; and c) direct sto?‘ to notify affectedlocal governments and appropriate agencies as per Section 6,4,2 ofMetro Vancouver 2040.‘ Shaping our Future.
In accordance with Section 437 of the Local Government Act, and Section 6.4.2 of Metro Vancouver 2040: Shaping our Future (Metro 2040), the regional growth strategy, this letter provides the opportunity for affected local governments to comment on the proposed amendment.
The proposed Regional Growth Strategy Amendment Bylaw No. 1285, 2019 would incorporate a number of minor Metro 2040 regional land use designation and overlay map revisions that have previously received MVRD Board approval, including the addition of new Frequent Transit Development Areas, contained within the MVRDvBoardaccepted Regional Context Statements for the City of New Westminster and Village of Anmore. It would also incorporate three regional land use designation revisions made under Section 6.2.7 of Metro 2040 (Le. the ’’flexibilityclause") in the City
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~'173llKmg' ay Rlliiidby,BC,Cdi\1Vl&V5l’l0Cbl e,.oae437,z.7on metrovancouver Page 80 of 259 i\’i li ‘\/II I1 il(I The proposed amendment is a Type 3 minor amendment that requires the adoption of an amendment bylaw with an affirmative 50%+1 weighted vote of the MVRDBoard. Please note that each part ofthe proposed amendment was previously considered and accepted by Metro Vancouver. A Metro Vancouver staff analysis for all of the map revisions was considered and accepted by the Metro Vancouver Boardas part of each of the respective Regional Context Statement acceptance processes. Enclosed is a copy of the staff report that summarizes the proposed changes to Metro 2040 that will result from Regional Growth Strategy Amendment Bylaw No. 1285, 2019. You are invited to provide written comments on the proposed amendment to Metro 2040. Please provide comments in the form of a Council or Board resolution, as applicable, and submit to Chris.PIagno|@metrovancouver.org by Friday, August Z, 2019. If you have any questions with respect to the proposed amendment please contact Erin Rennie, Senior Planner, Regional Planning by phone at 778—452~2690 or by email at Erin.Rennie@rnetrovancouveriorg. Yours sincerely, Sav Dhaliwal Chair, Metro Vancouver Board SD/HM/er Encl: Report dated April 13, 2019, titled ”Amending Metro Vancouver 2040: Shaping our Future to Reflect Accepted Regional Context Statements" (oocw 29335205) 29783520 Page 81 of 259 metrovancouver gem. 5 1,1 2' SEFiVlCESAND SOLUTIONS FOR A Ln/ABLE REGlON To: Regional Planning Committee From: Erin Rennie, Senior Planner, Regional Planning Date: April 13, 2019 Meeting Date: May 3, 2019 Subject: Amending Metro Vancouver 2040: Shaping our Future to Reflect Accepted Regional Context Statements RECOMMENDATION That the MVRD Board: a) initiate the Metro Vancouver 2040: Shaping our Future amendment process for a Type 3 Minor Amendment to the regional growth strategy to incorporate regional land use designation changes, the expansion ofthe Urban Containment Boundary, and the addition of Frequent Transit Development Areas stemming from accepted regional context statements; bl give first, second, and third readings to “Metro Vancouver Regional District Regional Growth Strategy Amendment Bylaw No.1285, 2019”; and c) direct staff to notify affected local governments and appropriate agencies as per Section 6.4.2 of Metro Vancouver 2040: Shaping our Future. PURPOSE This report proposes a Type 3 minor amendment to Metro Vancouver 2040: Shaping our Future (Metro 2040) for consideration by the Regional Planning Committee and MVRD Board. BACKGROUND On June 23, 2017 the MVRD Board adopted Greater Vancouver Regional District Regional Growth Strategy Amendment By/ow No. 1246, 2017, which incorporated amendments to Metro 2040 associated with the acceptance of three Regional Context Statements (RCSS).Since then, the MVRD Board has accepted updated RCSSfrom the City of New Westminster, and the Village of Anmore that trigger a required Type 3 minor amendment to Metro 2040. This report proposes a minor amendment that will amend Metro 2040 to incorporate regional land use designation changes, the expansion of the Urban Containment Boundary, and the addition of Frequent Transit Development Areas (FTDAs) stemming from accepted RCSs, as well as mapping updates initiated by municipalities under Metro 2040 Section 61.7 (known as the "flexibility clause"). THE PROPOSED AMENDMENT Type 3 minor amendments have been used in the past as a means to amend the regional growth strategy to reflect mapping changes made through accepted regional context statements. While the amendments that are included have been approved by the MVRD Board though the RC5acceptance process over the past 2 years, the amendment bylaw is required to amend Metro 2040 to reflect those changes. 29335205 Page 82 of 259 Amending Metro Vancouver 2040: Shaping our Future to Reflect Accepted Regional Context Statements Regional Planning Committee Reguiar Meeting Date: May 3, 2019 Page 2 oh! This proposed amendment resulting from accepted regional context statements is a required administrative step, but presents no new information. Allchanges have already been considered by the MVRDBoard through the RC5acceptance process or have been made under Metro 2040 Section 6.2.7. Policy Context Section 6.2.6 of Metro 2040 allows the MVRDBoard to consider and accept miss that include regional land use designation revisions that the Board deems to be "generally consistent” with the Metro 2040. Section 6.2.7 of Metro 2040 allows municipalities to include language in their respective RCS that permits (with limitations) amendments to the municipality's Official Community Plan that adjust the boundaries of regional land use designations. Section 63.40) of Metro 2040 provides that these revisions can be incorporated into the regional growth strategy by way of a Type 3 Minor Amendment. A Type 3 amendment requires the adoption of an amendment bylaw passed by an affirmative 50%+1 weighted vote of the MVRD Board, and does not require a public hearing. Accepted Regional Context Statements 2017-2019 The updated RCSs from the Village of Anmore and City of New Westminster include revisions to regional land use designation maps, an adjustment to the Urban Containment Boundary, and the introduction of three new FTDAs. The City of Vancouver has made minor regional land use designation changes to facilitate the provision of affordable housing and the Arbutus Greenway without updating its RC5, by invoking the flexibility provisions of Section 6.2.7 of Metro 2040 and has advised Metro Vancouver, in writing, as set out in Metro 2040 Section 6.2.9. Metro Vancouver staff provided specific analysis for all of these changes as part of the respective RCSSsubmitted to the MVRD Board for acceptance (Table 1), Mapping Updates to Metro 2040 The proposed Metro 2040 bylaw amendment [Attachment 1) proposes: 12 regional land use designation changes (i.e. one in Village of Anmore, 6 in the City of New Westminster, and Sin the City of Vancouver); 3 new FTDAsadded in the City of New Westminster; and an Urban Containment Boundary expansion in the Village of Anmore. These changes, while already being approved by the MVRD Board, require updates to Metro 2040 Maps 2, 4. 5, 6, 8, 9, 11, and 12. These are summarized in Table 1 below. Page 83 of 259 Amending Metro Vancouver 2040: Shaping our Future to Reflect Accepted Regional Context Statements Regional Planning Committee Regular Meeting Date: May 3, 2019 Page 3 of 4 Table 1: Summary of Bylaw No. 1285, 2019 Metro 2040 Amendments Municipality Metro 2040 Amendments MVRD Board Report Date Village 0f I Urban Containment Boundary change Feb 13, 2019 (item 5.1) Anm?re - Regional land use designation change (Rural to General Urban) City of New I 3 New FTDAS(22""St. Stn., Sapperton Stn., Aug 31, 2017 Westminster Braid Stn.) - 6 minor regional land use designation changes (all regional "lndustria|” to ”Conservation / Recreation”) Municipality Metro 2040 Amendments Sec. 6.2.7. Noti?cation Date City of a Two locations in the False Creek Flats and False Creek Flats Letter to Metro Vancouver three parcels on Franklin Street amended Vancouver— Aug 10, 2017 from regional "Mixed Employment" or ”|ndustria|" to "General Urban” to facilitate Franklin St Letter to Metro temporary modular housing Vancouver - April 5, 2018 0 Locations along the Arbutus Corridor amended from regional "Conservation and Arbutus Corridor Letter to Metro Recreation" to "General Urban" and "Mixed Vancouver— March 27, 2019 Employment” to facilitate the Arbutus Greenway. Processing the Type 3 Minor Amendment The proposed amendment bylaw, along with a draft version of the staff report, was provided to the Regional Planning Advisory Committee on April 12, 2019, for information and comment as required by GVRDRegional Growth Strategy Procedures Bylaw No. 1148, 2011. No comments on the proposed amendment were provided. ALTERNATIVES 1. That the MVRDBoard: 3) Initiate the Metro Vancouver 2040: Shaping our Future amendment process for a Type 3 Minor Amendment to the regional growth strategy to incorporate regional land use designation changes, the expansion of the Urban Containment Boundary, and the addition of Frequent Transit Development Areas stemming from accepted regional context statements; b) Give first, second, and third readings to "Metro Vancouver Regional District Regional Growth Strategy Amendment Bylaw No. 1285, 2019"; and c) Direct staff to notify affected local governments and appropriate agencies as persection 6.4.2 of Metro Vancouver 2040: Shaping our Future. 2. That the MVRD Board receive for information the report dated March 22,2019, titled "Amending Metro Vancouver 2040: Shaping our Future to Reflecmccepted Regional Context Statements” and provide alternative direction. Page 84 of 259 Amending Metro Vancouver 2040: Shaping our Future to Reflect Accepted Regional Context Statements Regional Planning Committee Regular Meeting Date: May 3, 2019 Page 4 of4 FINANCIALIMPLICATIONS There are no financial implications associated with this report. Ifthe MVRD Board chooses Alternative 1, the proposed bylaw amendment will be initiated and given first, second, and third readings, and staff willnotify affected localgovernments and agencies to provide an opportunity to offer comment. Staff will note in the correspondence to memberjurisdictions that this amendment to Metro 2040 is an administrative step, and that all proposed amendments within the bylaw have previously been considered by the MVRD Board through the acceptance of regional context statements or have been made under the provisions Section 6.2.7 of Metro 2040 (the "flexibility clause"). The proposed amendment bylaw would then be brought back to the MVRD Board with any comments from the notification period for consideration of final reading. The notification period will be approximately 45 days. The amendment notice will be posted on the Metro Vancouver website. If the MVRD Board chooses Alternative 2, the process for updating Metro 2040 to reflect Regional Context Statements will not be initiated. The result is that accepted RCSsand Metro 2040 will be inconsistent, which has no material effect as the accepted RC$s are legally binding. However, Metro 2040, as the publicly accessible and consolidated record of the accepted RCSs, would not reflect the Board's recent decisions. SUMMARY / CONCLUSION Since the adoption in July 2011 of Metro 2040, 21 Regional Context Statements have been accepted by the MVRD Board. Since the last such amendment in July 2017, 4 updated RCSShave been accepted by the MVRDBoard and 3 RCSs have been submitted for reacceptance without amendment and subsequently accepted by the MVRD Board. The recent RCSs include revisions to the Metro 2040’s land use designations, the addition of three FTDAs, and the expansion of the Urban Containment Boundary. In addition, the City of Vancouver has used the flexibility provisions of Section 6.2.7 to make minor regional land use designation changes in three areas to facilitate the provision of affordable housing and the Arbutus Greenway. Staff recommend Alternative 1. Attachment Metro Vancouver Regional District Regional Growth Strategy Amendment Bylaw No. 1285, 2019 References: 1. Metro Vancouver 2040: Shaplnq our Future Amendment to Reflect Accepted Regional Context Statements Bylaw No. 12116 2017 dat§d_M§?>_Q,_2_O_? 2. Metro Vancouver 2040: Shaping our Future Amendment to Reflect Accepted Regional Context Statements (Bylaw No. 1223 2015], dated June 11 2015 29335205 Page 85 of 259 ATTACHMENT METRO VANCOUVER REGIONALDISTRICT BYLAW N0. 1285, 2019 A Bylaw to Amend "Greater Vancouver Regional District Regional Growth Strategy Bylaw Number 1136, 2010" WHEREAS: A. Metro Vancouver Regional District Board (the ”Board”) has adopted the "Greater Vancouver Regional District Regional Growth Strategy Bylaw Number 1136,2010” on July 29, 2011; B. The Board has accepted a number of member municipality regional context statements that contain maps that differ from the official regional land use designation maps contained in the Regional Growth Strategy, as maintained by Metro Vancouver Regional District; C. The Board wishes to amend the Regional Growth Strategy official regional land use designation maps so that such maps reflect the maps included in the accepted municipal regional context statements; D. In accordance with Regional Growth Strategy Section 6.3.4(il, any amendment to the Regional Growth Strategy mapping that incorporates maps included in an accepted regional context statement is considered a Type 3 amendment; and E. Metro Vancouver Regional District wishes to amend "Greater Vancouver Regional District Regional Growth Strategy Bylaw Number 1136, 2010"; NOW THEREFORE, the Board ofthe Metro Vancouver Regional District Board enacts as follows: 1. "Greater Vancouver Regional District Regional Growth Strategy Bylaw Number 1136, 2010" is hereby amended as follows: a) the official land use designation maps numbered 2,3, 4,5, 11 and 12 be revised to record the changes in regional land use designations and extension of the Urban Containment Boundary within the Village of Anmore that are set out in the following table and shown in the maps contained in Schedule "A” attached to and forming part of this Bylaw; REF” AREA FROM REGIONAL TO REGIONAL l AFFECTED REGIONAL LAND USE LAND USE ‘ LAND CONTEXT DESIGNATION DESIGNATION AREA ACCEPTANCE _ V H V V V V I DATE 1 Green Estates Rural General Urban 5.67 ha Mar 29, 2019 Anmore V Metro Vancouver Regional District Regional Growth Strategy Amendment Bylaw No. 1285,2019 29499960 Page Page86 of 2591 of 8 b) the official land use designation maps numbered 2, 4, 5, 6, 8, 9, 11 and 12 be revised to record the changes in regional land use designations within the City of New Westminster that are set out in the following table and shown in the maps contained in Schedule ”B" attached to and forming part of this Bylaw; REHI AREA FROM REGIONAL TD REGIONAL Arracreo Rzeiouixf ‘ ‘ ‘ LANDuse ‘ LANDUSE LANDAREA courzxr DESIGNATION ‘ DESIGNATION ACCEPTANCE _7 VDATE _ 2 Two-piece parcel Industrial Conservationand 0.35 ha sept22,2u17 south and west of Recreation ‘ Vsprucest. __ _ N W V V ‘ 3 Parcel north of Canfor Industrial Conservation and 1.32 ha Seat 22, 2017 ‘ Ave. _ ’ ‘ Recreation 7 4 Parcel East of Canfcir Industrial Conservation and 0.53ha Sept22, 2017 Ave. ‘ Recreation ‘ 5 Parcel immediately Industrial Sept 22, 2017 6' TarceltothefarsouthIlndustrialw Conservationand §e]$tE272oi’7'"' ,,,<='C,§",f<2IA!:- R,"°.[°“:‘.”°", ,, , W, . c) the official regional growth strategy map numbered 4 be revised to record the addition of Frequent Transit Development Areas in the City of New Westminster that are set out in the following table and shown in the map contained in Schedule "C” attached to and forming part of this Bylaw; 7 '7 I 7 ‘ MUNICIPALITY nearMAP Aboinous iiéeioriALEoiii'E>tT ACCEPTANCE DATE I ' City of Newwestminster 7 or sgpt 22, Addition22"?StreetStationFTDA 2017 _ 3 Aciditionof BraidStreetSVltytrainVFTEiA 9 °,!§3B9:=,tt9U,5Kvtrain FTD/L, Vserptg,;_'u1'7 addition W d) the official land use designation maps numbered 2, 3, 4, 6, 11 and 12 be revised to record the changes in regional land use designations within the City of Vancouver that are set out in the following table and shown in the maps contained in Schedule "D" attached to and forming part of this Bylaw; I ' REFN AREA" FROM REGIONAL TO REGIONAL AFFECTED NOTIFICATION r LAND USE LANDUSE LANDAREA r DATE DESIGNATION DESIGNATION ‘ 7 7 7 10 False Creek Flats : Mixed General Urban 0.54 ha August 10, 2017 southeast of iv_rain_st,_:7Emp|oymre7nlV I 11 False Creek Flatssouth . Industrial GeneralUrban 1.0 ha August 10,2017 of Prior St. - 12 1115, 1131, 1141 Industrial General Urban 0.13 ha April 5, 2012 Franklin St. _ 13 Arbutus Corridor Conservation and General Urban 0.43 ha March 27, 2019 parcels south of West Recreation 1“ Ave and north of Metro Vancouver Regional District Regional Growth Strategy Amendment Bylaw No. 1285, 2019 29499960 Page 87 Pageof 2592 of 8 West 4"‘Ave an east ‘§,‘d9,°‘,Fl,'§L, , ,, _ ,. V 14 ; Arbutus Corridor Conservation and Mixed Employment 0.21 ha 1 March 27, 2019 ‘ parcels south ofwest Recreation ‘ 2"‘Ave and north of 1west 5“ Ave, on the ‘east side of Fir St. 2. This bylaw shall be cited as “Metro Vancouver Regional District Regional Growth Strategy Amendment Bylaw No. 1285, 2019". This bylaw may be cited as “Regional Growth Strategy Amendment Bylaw No.1285,2019". Read a first time this day of j Read a second time this day of T Read a third time this day of j Passed and finally adopted this day of , Sav Dhaliwal, Chair Chris Plagnol, Corporate Officer Metro Vancouver Regional District Regional Growth Strategy Amendment Bylaw No. 1285,2019 29499960 PagePage 88 of 3259of 8 SCHEDULEA VILLAGEOF ANMORE AMENDMENT Anmore Map 1 -Amendment Greater ‘fanmuvev Re_:;:a:\.1lDlsI1icrl?2g1onal Growth srr.»mg-,- A1-ier~dmen\ §;IL“2‘l No. ass 1. Anmore Green Estates (Rural (0 General Urban); Inclusion into Urban Containment Boundary Metro 2040 Land Use Designations 1 Agricultural General Urban -‘Mixed Employment =UrbanContainment 3 Conservation & Recreation Industrial Rural 50*-lndafy Metro Vancouver Regional District Regional Growth Strategy Amendment Bylaw No. 1285, 2019 29499960 Page 89Page of 2594 of 8 SCHEDULEB CITYOF NEW WESTMINSTERREGIONALLAND USE DESIGNATION AMENDMENTS New \Neatii1ln$terl‘ilap 1 - Anieiidniienis £r‘,' / Em l :3‘. r l?r."‘iom\i D5. ;? F i. F. '. 2. Two-piece parcel south and west ofspruce St (from Industrial to Conservation and Recreation) 3. Parcel north o1CariforA\Ie (from lndustrial to Conservation and Recreation) 4. Parcel east of Carilor Ave {from Industrial to Conservation and Recreation) 5. Parcel immediately south of Cantor/Ave (from Industrial to Conservation and Recreation) 6 Parcel to the far south ofcanfor/we (from Industrial to Conservation and Recreation) smrismeAve Metro 2040 Land Use Designations Agricultural General Urban Mixed Employment l Consewation & Recreation Industrial Rural Metro Vancouver Regional District Regional Growth Strategy Amendment Bylaw No. 1285, 2019 29499960 Page Page90 of 2595 of 8 SCHEDULEC CITVOF NEW WESTMINSTER ADDITION OF FREQUENTTRANSIT DEVELOPMENT AREAS wwesi re : x . Addition of 22nd Street Station FTDA Addition of Braid Station FTDA Addition of Sappenon Station FTDA lo vanes‘,Hwy Kmg Geoyge Bwd ' s A L) 1 33!? oQ?‘ oy Mm Metro 2040 Land Use Designations Agricuitural Generai Urban Mixed Empiuymen! ' Conservation & Recreation Industrial Rural Metro Vancouver Regional District Regional Growth Strategy Amendment Bylaw No. 1285,2019 29499960 Page 91Page of 2596 of8 SCHEDULED CITYOF VANCOUVERREGIONALLAND USE DESIGNATIONAMENDMENTS uverl?wplr .vrem::r.ewls 10 False Creek Flats soumeasmMam SUM4> mm vmcl ‘/etaalzsil , E 7 E Z 2 $’ 11 warm 9 Melro ma Land Use Designntiaus -‘ i Agncuixuval General uman Mlxed Employment ‘ u Conservation & Recreauan lnduslnal Rural 12 1115‘1131 and 1141 Franklm SI1eet(ln 3 W... 3' E‘ [An\s~ma\“‘ Pmwll?l § sw ’V 5, 5; _ 5 5 2 cum #5! g E Metro zoau Land Use Designalions Agtmulluval General Urban Mlxed Employme M I Canservalmn & Recreahan lrvduslrlal Rural Metro Vancouver Regional District Regional Growth Strategy Amendment Bylaw No. 1285, 2019 29499960 Page Page92 of 2597 of 8 SCHEDULED (Cont'd) CITYOF VANCOUVERREGIONALLAND USEDESIGNATIONAMENDMENTS 13 Arbutus Carndor paras}: south 0! V\€5( 15! Avenue and north OVWESK " 4171Avenue, 0!! We east swdeof FII’Street Lconservalmn and Recreavon In General Urban) 14 Avbums Comdm parcels south ol\/Veal 2nd Avenue and norlh ofwest 5th Avenue on me eascsmeufFvrStreel (Corwarvauan and Raarsanon la M>xeaEmplwmem] W ‘an E ‘ \_ ‘ 4.‘zmAm 3 2 wan: , 5 g 4.. ‘ a <1 Q 14 . » J wmm A mm ‘.v ilrvxw Melro 2040 Land Use Dasignaliolls Agn<:ul(ura\ Geneval Uman MxxadEmployment u Cunservauon a.Recreaunn ‘nduslnal Rum! Metro Vancouver Regional District Regional Growth Strategy Amendment Bylaw No. 1285, 2019 29499960 Page 93 Pageof 2598 of 8 Mayor's Standing Committee on Community Lands June 6, 2019 DRAFT Mayor's Standing Committee on Community Lands Meeting View the Video Minutes of the Mayor's Standing Committee on Community Lands Meeting held Thursday, June 6, 2019 at 6:30 PM at Municipal Hall, 981 Artisan Lane, Bowen Island, B.C. COMMITTEE IN Mayor Gary Ander, Chair ATTENDANCE Frits de Vries Tom Swann Dennis Wilson Councillor David Hocking Councillor Maureen Nicholson STAFF IN ATTENDANCE Kathy Lalonde, Chief Administrative Officer (Staff Liaison) Raj Hayre, Chief Financial Officer (Staff Liaison) Daniel Martin, Manager of Planning and Development (Staff Liaison) Stefania Shortt, Committee Clerk OTHERS IN ATTENDANCE There was one member of the public in attendance. OPENING OF MEETING The Chair called the meeting to order at 6:31 PM. APPROVAL OF AGENDA Introduction of Late Items It was Moved and Seconded That the Mayor's Standing Committee on Community Lands approve the agenda for the June 6, 2019 meeting. CARRIED UNANIMOUSLY ADOPTION OF MINUTES Minutes of the May 14, 2019 It was Moved and Seconded Mayor's Standing Committee That the minutes of the Mayor's Standing Committee on Community on Community Lands Lands meeting held May 14, 2019 be adopted. Meeting CARRIED UNANIMOUSLY PUBLIC COMMENTS There were no public comments. NEW BUSINESS Community Lands: The Chair advised that with the completion of Lot 3 decisions made Strategizing regarding the Fire Hall, BIFCH and BIRCH, the Committee needed to develop a master plan for all of the Community Lands that could be Page 94 of 259 Mayor's Standing Committee on Community Lands June 6, 2019 referred to by outside sources including BC Housing. The Committee reviewed its Terms of Reference. Discussion included: • Some disagreement regarding whether to “save” or move forward with development of the remaining parcels of Lot 3 • Including the old fire hall site as part of the Committee’s mandate It was Moved and Seconded That the Mayor's Standing Committee on Community Lands recommend that Council authorize Staff to engage a consultant to conduct a feasibility study regarding expansion of water and sewer servicing of the Community Lands. CARRIED UNANIMOUSLY It was Moved and Seconded That the Mayor's Standing Committee on Community Lands recommend that Council direct Staff to investigate the legal status of the title of the federally owned property of the current RCMP station site on Miller Road. CARRIED UNANIMOUSLY It was Moved and Seconded That the Mayor's Standing Committee on Community Lands recommend that Council direct the Mayor and Chief Administrative Officer to initiate a conversation with the property owner of 1011 Miller Road to explore the future of the site. CARRIED UNANIMOUSLY Other Business Not discussed. INFORMATION ITEMS 2019 Island Plan Provided. NEXT MEETING TBD ADJOURNMENT By unanimous consent, the meeting adjourned at 7:35 PM. Certified Correct: Mayor Gary Ander, Chair Stefania Shortt, Committee Clerk Page 95 of 259 Emergency Program Executive Committee Meeting June 11, 2019 DRAFT Emergency Program Executive Committee Meeting View the Video Minutes of the Emergency Program Executive Committee Meeting held Tuesday, June 11, 2019 at 9:30 AM at Municipal Hall, 981 Artisan Lane, Bowen Island, B.C. COMMITTEE IN Bill Hayes, Chair ATTENDANCE Brian Biddlecombe, Vice Chair Reidun van Kervel Councillor Sue Ellen Fast Councillor Alison Morse Ian Thompson, Fire Chief Jennifer McGowan, Emergency Program Coordinator STAFF IN ATTENDANCE Stefania Shortt, Committee Clerk REGRETS Kathy Lalonde, Chief Administrative Officer OPENING OF MEETING The Chair called the meeting to order at 9:30 AM. APPROVAL OF AGENDA Introduction of Late Items It was Moved and Seconded That the Emergency Program Executive Committee approve the agenda for the June 11, 2019 meeting as amended. CARRIED UNANIMOUSLY ADOPTION OF MINUTES Minutes of the March 28, It was Moved and Seconded 2019 EPEC Meeting That the minutes of the Emergency Program Executive Committee meeting held March 28, 2019 be adopted. CARRIED UNANIMOUSLY PUBLIC COMMENTS There were no public comments. ACTION ITEMS Review of Action Items from The Committee reviewed the action items from previous meetings. the March 28, 2019 meeting Status was noted. Discussion included: • Including a date, and update dates, on all BIM publications Page 96 of 259 Emergency Program Executive Committee Meeting June 11, 2019 UPDATES Staff Update (Jennifer Jennifer McGowan, Emergency Program Coordinator (EPC), provided McGowan, Emergency a staff update. There was discussion regarding the time limitations of Program Coordinator) the part-time EPC role and the completion of the Emergency Management Plan update. The EPC advised that a bulk of her time was spent applying for grants, FireSmart for example, and then executing those grants. The Emergency Plan update was therefore neglected. She advised that a decision needed to be made: Either hire a consultant to finish the emergency plan, or not have the EPC applying for and executing funds from grants. Discussion included: • Target setting: The Committee agreed that the Emergency Plan updates should be completed by the end of 2019. By unanimous consent, the Committee agreed to the following actions: Jen McGowan: Provide EPEC and the CAO with a plan, including a list of options, to complete the Emergency Management Plan and other activities (including grant writing). Evacuation Plan Update Jennifer McGowan, Emergency Program Coordinator, reviewed a (Jennifer McGowan, presentation provided by 3Si Consultants regarding evacuation Emergency Program planning on Bowen Island. She noted that the process was ongoing Coordinator) and further stakeholder consultation was forthcoming. She advised that there was not funding for consultation of the general population. By unanimous consent, the Committee agreed to the following actions: Jen McGowan: Invite Brian Biddlecomb, Cormorant Marine, to join the Emergency Program Management Committee (EPMC). BowENS Status and Councillor Morse advised that residents of Bluewater Park had Registration Promotion complained at the Council meeting the previous evening that they had not been notified of Stage 4 water restrictions in advance and suggested that BowENS be used to notify on this kind of information. Discussion ensued and it was generally agreed that using BowENS for non-life threatening situations would be a misstep. Further discussion included promoting BowENS registration. Emergency Operations The EPC advised that the Emergency Operations Centre working Centre (EOC) Update drawings were at 75%. Challenges included decisions regarding (Jennifer McGowan, location and number of conduits (for data ports) and infrastructure Emergency Program required to meet emergency communications needs. It was Coordinator) suggested that, despite not having solar panels now, the building be designed to be “solar ready”. Page 97 of 259 Emergency Program Executive Committee Meeting June 11, 2019 NEW BUSINESS Grant Funding (Jennifer Jennifer McGowan, Emergency Program Coordinator, advised that McGowan, Emergency there were four different streams of funding opportunities available Program Coordinator) from UBCM. Discussion ensued. (Link to Grant Information) Review of OCP, LUB and Snug Councillor Morse advised that a review of the April 30, 2019 Advisory Cove Design Guidelines Design Panel (ADP) recommendation that trees be retained in close through FireSMart Lens proximity to the Telus building (later amended on June 3, 2019) (Jennifer McGowan, flagged for her the necessity to have municipal legislation updated to Emergency Program reflect FireSmart guidelines. Suggested documents included the Snug Coordinator) Cove Design Guidelines, Official Community Plan and Land-Use Bylaw. Discussion ensued. By unanimous consent, the Committee agreed to the following actions: Councillor Fast: Flag FireSmart principles for the ADP for the Snug Cove Design Guidelines update, for example, discouraging cedar shakes, and provide a list of trees that are less flammable (less sap). Jen McGowan: Provide FireSmart and FireSmart Guide to Landscaping pamphlets to the Planning desk so that these principles are considered during the building permit application process. Councillor Morse: Review the OCP and LUB to find areas that conflict with FireSmart principles. Drought Plan (Councillor Sue Councillor Fast advised that Bluewater Park and King Edward Bay Ellen Fast) were on Stage 4 water restrictions and enquired whether BIM has a drought management plan. She noted that while running out of drinking water is not an immediate risk, concerns regarding having enough water supply to fight fires could constitute an emergency. Discussion ensued. INFORMATION ITEMS 2019 Island Plan Provided. Excerpt from the April 23, Provided. 2019 Regular Council Meeting re: EPEC Recommendations NEXT MEETING Tuesday, September 10, 2019 at 9:30 AM ADJOURNMENT By unanimous consent, the meeting adjourned at 10:56 AM. Certified Correct: Page 98 of 259 Emergency Program Executive Committee Meeting June 11, 2019 Bill Hayes, Chair Stefania Shortt, Committee Clerk Page 99 of 259 Cove Bay Water System Local Advisory Committee June 18, 2019 Meeting DRAFT Cove Bay Water System Local Advisory Committee Meeting View the Video Minutes of the Cove Bay Water System Local Advisory Committee Meeting held Tuesday, June 18, 2019 at 3:00 PM at Municipal Hall, 981 Artisan Lane, Bowen Island, B.C. COMMITTEE IN Nick Page, Chair ATTENDANCE Ron Cliff Murray Skeels Alison Morse, Council Liaison STAFF IN ATTENDANCE Raj Hayre, Chief Financial Officer Bob Robinson, Project Manager Annette Frischman, Utilities Coordinator (left at 5:10 PM) Stefania Shortt, Committee Clerk OTHERS IN ATTENDANCE Walt Bayless, WSP, Opus International REGRETS Russell Porter OPENING OF MEETING The Chair called the meeting to order at 5:15 PM. APPROVAL OF AGENDA Introduction of Late Items It was Moved and Seconded That the Cove Bay Water System Local Advisory Committee approve the agenda for the June 18, 2019 meeting as amended. CARRIED UNANIMOUSLY ADOPTION OF MINUTES Minutes of the September 5, It was Moved and Seconded 2019 Cove Bay Water System That the minutes of the Cove Bay Water System Local Advisory Local Advisory Committee Committee meeting held September 5, 2019 be adopted. Meeting CARRIED UNANIMOUSLY PUBLIC COMMENTS There were no public comments. ELECTIONS AND SCHEDULE Election of Chair It was Moved and Seconded Page 100 of 259 Cove Bay Water System Local Advisory Committee June 18, 2019 Meeting That the Cove Bay Water System Local Advisory Committee elect Nick Page as Chair. CARRIED UNANIMOUSLY Election of Vice Chair It was Moved and Seconded That the Cove Bay Water System Local Advisory Committee elect Murray Skeels as Vice Chair. CARRIED UNANIMOUSLY Schedule It was Moved and Seconded That the Cove Bay Water System Local Advisory Committee agree to the following 2019 meeting schedule: • Thursday, September 19, 2019 at 5:00 Pm • December 2019 to be decided at September meeting CARRIED UNANIMOUSLY ACTION ITEMS Action Items from the The Committee reviewed action items from previous meetings. Status September 5, 2019 Meeting was noted. Discussion included reassurance from Walt Bayless that while water treatment plant parts were sourced from a private company and the project could therefore be vulnerable to the future of that company (a) the parts were meant to last forever and (b) all parts came from private companies. He recommended that extra parts be purchased. BUSINESS ARISING FROM THE MINUTES Cove Bay Water System Raj Hayre, Chief Financial Officer, provided a presentation (pages 1 to Update 5) regarding water quality (2018 report unavailable), water usage (residential, multi-family and commercial) and conservation. Discussion included: • Lake levels: Lake leves were average. The Committee discussed methods of measuring lake levels and communicating such to the public. • Conservation: Letters sent to over users were generally effective for those with an unknown leak and generally ineffective for gardeners or residents otherwise committed to and willing to pay for their excess water usage. • Maintenance and operations update: Hydrants will be serviced in September 2019 (every two years); 14 lots in Oceanview have requested extension of the water line; a rezoning application was forthcoming from Parkview Slopes. • It was recommended that the pipes be thoroughly cleaned using a pig before the water treatment plant was active in order to prevent contamination of treated water. Page 101 of 259 Cove Bay Water System Local Advisory Committee June 18, 2019 Meeting By unanimous consent, the Committee agreed to the following actions: • Raj Hayre: Release the 2018 Water Quality Report in July (second slide of presentation) to the Committee before the public and before the September LAC meeting. It was Moved and Seconded That the Cove Bay Water System Local Advisory Committee recommend that Council direct staff to investigate and implement recording and publishing of Grafton lake water levels to raise awareness and support water conservation. CARRIED UNANIMOUSLY Cove Bay Water Treatment Walt Bayless, WSP, Opus International, provided 95% complete Plan Project design drawings of the water treatment plant and noted that the drawings were currently under internal review: • Project Cost Estimate • Civil Grading Plan • Mechanical Water Treatment Building 3D View Discussion included: • Committee would need to discuss and consult with the community regarding the size of the reservoir: Though bacterial regrowth was not a concern, the benefits of a huge tank would be made redundant by existing narrow pipes. • Predicted schedule: Tender period in July 2019; contract ready for signature in August; concrete down and outer shell constructed before winter rains. Schedule risks included speciality trades and parts delivery. Funding Sources and Raj Hayre, Chief Financial Officer, continued to present his Discussion (Raj Hayre, Chief powerpoint (pages 6 to 8) and provided information regarding CB Financial Officer) WTP costs and funding, the impacts of borrowing, and the borrowing (Powerpoint to be provided process. Discussion ensued relevant to: on-table) • Methods of gaining elector assent to borrow and timelines associated with this: Loan Authorization Bylaw to Council on July 8, 2019; hold Alternative Approval Process mid-late September 2019; obtain Inspector of Municipalities approval concurrently. • Alternative sources of funding: It was confirmed that borrowing would be necessary as grant stacking was unlikely. • Additional costs: Ongoing operating costs and upgrading staff would be additional costs to be considered. Page 102 of 259 Cove Bay Water System Local Advisory Committee June 18, 2019 Meeting It was Moved and Seconded That the Cove Bay Water System Local Advisory Committee recommend that Council direct Staff to bring forward a Loan Authorization Bylaw to the July 8, 2019 Regular Council meeting for three readings. CARRIED UNANIMOUSLY That the Cove Bay Water System Local Advisory Committee recommend that Council direct Staff to undertake an Alternative Approval Process to obtain elector assent for borrowing to fund the Cove Bay Water Treatment Plant. CARRIED UNANIMOUSLY That the Cove Bay Water System Local Advisory Committee recommend that Council direct the Communications Coordinator make the education component of the Cove Bay Water Treatment Plant a priority and that she work closely with the Advisory Committee on such. CARRIED UNANIMOUSLY 2018 Operating Results (Raj Raj Hayre, Chief Financial Officer, continued to present his Hayre, Chief Financial Officer) powerpoint (pages 6 to 8) and provided information regarding Cove (Powerpoint to be provided Bay water system operating budget and financial results, and projected reserve balance. Discussion included: on-table) • Raising rates to pay for the capital project: It was suggested that incremental Cove Bay water system rate increases should be / should have been implemented. It was agreed that a percentage would be more effective than a dollar amount to capture funds from over users. • Amending the 2019 approved budget to permit saving in Cove Bay WS reserves: It was hoped that Council could consider such at its July 22, 2019 meeting. By unanimous consent, the Committee agreed on the following actions: • Raj Hayre: Research making a budget amendment and share the information with the Committee for review. It was Moved and Seconded That the Cove Bay Water System Local Advisory Committee request that the Chief Administrative Officer direct Staff to investigate an interim rate increase to Cove Bay water system user rates and report back to the Committee as soon as possible. CARRIED UNANIMOUSLY Public Engagement and Discussed above. Information Updates (Nick Page, Chair) Page 103 of 259 Cove Bay Water System Local Advisory Committee June 18, 2019 Meeting Next Steps and Schedule Discussed above. (Nick Page, Chair) Water System Billing Discussed above. Structure (Raj Hayre, Chief Financial Officer) Update on Progress Discussed above. Discussion Next Steps Discussed above. NEW BUSINESS Cove Bay Water System Local The Committee discussed LAC membership and it was confirmed that Advisory Committee (Nick the LAC was to comprise between three and five members, that the Page, Chair) group currently had four members and that there was an advertisement in the local newspaper and usual communications channels out currently. Members were encouraged to network regarding such. Further discussion included: • Possibility of forming subcommittees: Membership to subcommittees would not be restricted to Cove Bay or even Bowen Island if their knowledge or experience was relevant. • Stakeholders: It was noted that Cove Bay water was used by residents of the entire island. Discussion ensued regarding the need for all of Bowen Island’s capital projects (fire hall, community centre, medical centre) to be paid for by all of Bowen residents and public education regarding such. Member were assured that CB WS LAC engagement was a priority for staff and Council and a report was provided regarding such. INFORMATION ITEMS 2019 Island Plan Provided. Notes from the September 5, Provided. 2019 Cove Bay Water System Information Meeting Excerpt from the September Provided. 4, 2018 Regular Council Meeting re: Community Lands Page 104 of 259 Cove Bay Water System Local Advisory Committee June 18, 2019 Meeting Excerpt from the June 10, Provided. 2019 Regular Council Meeting Harding Creek Numbers Provided. NEXT MEETING Thursday, September 19, 2019 at 5:00 PM ADJOURNMENT By unanimous consent, the meeting adjourned at 5:15 PM. Certified Correct: Nick Page, Chair Stefania Shortt, Committee Clerk Page 105 of 259 Mayor's Standing Committee on Community Lands Meeting June 25, 2019 DRAFT Mayor's Standing Committee on Community Lands Meeting View the Video Minutes of the Mayor's Standing Committee on Community Lands Meeting held Tuesday, June 25, 2019 at 6:30 PM at Municipal Hall, 981 Artisan Lane, Bowen Island, B.C. COMMITTEE IN Mayor Gary Ander, Chair ATTENDANCE Frits de Vries Tom Swann Dennis Wilson Councillor David Hocking Councillor Maureen Nicholson STAFF IN ATTENDANCE Kathy Lalonde, Chief Administrative Officer (Staff Liaison) Raj Hayre, Chief Financial Officer (Staff Liaison) Daniel martin, Manager of Planning and Development (Staff Liaison) Sophie Idsinga, Deputy Corporate Officer (Minute taker) OPENING OF COMMITTEE The Chair called the meeting to order at 6:32 pm. MEETING APPROVAL OF AGENDA It was Moved and Seconded That the Mayor's Standing Committee on Community Lands approve the agenda for the June 25, 2019 meeting. ADOPTION OF MINUTES Minutes of the June 6, 2019 It was Moved and Seconded Mayor's Standing Committee That the minutes of the Mayor's Standing Committee on Community on Community Lands Lands meeting held June 6, 2019 be adopted. Meeting PUBLIC COMMENTS None. BUSINESS ARISING FROM THE MINUTES Discussion re: Council The Committee reviewed excerpts from the Minutes of the June 10, Resolutions (Excerpt from the 2019 Regular Council Meeting. Discussion ensued. Minutes of the June 10, 2019 Regular Council Meeting) Page 106 of 259 Mayor's Standing Committee on Community Lands Meeting June 25, 2019 Engaging Consultant re: The CAO reported that Urban Systems has been hired to provide Water and Sewer Services on interim engineering services to the Municipality, and that the Community Lands potential feasibility study regarding water and sewer servicing on the Community Lands has been added to the list of items to discuss with the consultant. Committee members requested that the consultant be requested to explore economical phasing, a plan to move forward step-by-step. The Committee agreed that a workshop to review all of the plans and studies completed to date will help determine priorities for the Committee. 1017 Miller Road (RCMP Moved to the closed meeting. Station): Legal Status 1011 Miller Road (Old Gas Moved to the closed meeting. Station Site): Conversation with Owner NEW BUSINESS Move to a closed meeting It was Moved and Seconded That the Mayor’s Standing Committee on Community Lands moved to a closed meeting pursuant to sections 90(1)(e)(i) of the Community Charter: 90 (1) A part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. INFORMATION ITEMS 2019 Island Plan NEXT MEETING Thursday, July 11 at 6:30 PM. ADJOURNMENT By unanimous consent, the meeting adjourned at 7:20 pm. Certified Correct: Mayor Gary Ander, Chair Sophie Idsinga, Deputy Corporate Officer Page 107 of 259 Environment and Climate Action Advisory Committee June 5, 2019 Meeting DRAFT Environment and Climate Action Advisory Committee Meeting View the Video Minutes of the Environment and Climate Action Advisory Committee Meeting held Wednesday, June 5, 2019 at 7:00 PM at Municipal Hall, 981 Artisan Lane, Bowen Island, B.C. COMMITTEE IN Will Husby, Chair ATTENDANCE Laura Kastrup, Vice Chair Mark Edmonds Jeff Matheson Denise Richard Alan Whitehead Councillor David Hocking Carla Skuce, Parks and Environment Coordinator STAFF IN ATTENDANCE Stefania Shortt, Committee Clerk REGRETS Councillor Maureen Nicholson OPENING OF MEETING The Chair called the meeting to order at 7:05 PM. APPROVAL OF AGENDA Introduction of Late Items It was Moved and Seconded That the Environment and Climate Action Advisory Committee approve the agenda for the June 5, 2019 meeting as amended. CARRIED UNANIMOUSLY ADOPTION OF MINUTES Minutes of the May 1, 2019 It was Moved and Seconded Environment and Climate That the minutes of the Environment and Climate Action Advisory Action Advisory Committee Committee meeting held May 1, 2019 be adopted. Meeting CARRIED UNANIMOUSLY PUBLIC COMMENTS There were no public comments. ACTION ITEMS Review of Action Items from The Committee reviewed the actions items from previous meetings. the May 1, 2019 meeting Status was noted. Page 108 of 259 Environment and Climate Action Advisory Committee June 5, 2019 Meeting BUSINESS ARISING FROM THE MINUTES Climate Action and Revenue A referral from Council, staff report and pricing for wiring the Bike Incentive Program (CARIP) Barn were provided to inform discussion regarding allocation of the (Councillor Nicholson) 2018 CARIP funds. It was noted that the funding would comprise approximately $4,000 and would be in addition to the 2017 CARIP funds of approximately $4,000 which had been earmarked for solar panels for the bike barn. By unanimous consent, the Committee agreed on the following action: Carla Skuce: Follow-up on the solar panel electric invoice provided and find out if there is an alternative option to a power pole. Climate Conversations: Trash Committee members where enthusiastic about the idea of holding a Talk - Where are garbage Climate Conversation on garbage. Discussion led to agreement that goes and what happens to it refinement of the program should include Councillor Nicholson. (Councillor Nicholson) By unanimous consent, the Committee agreed on the following action: Councillor Hocking: Follow up on possible speaker from Metro Vancouver who might attend in person or by Skype. UPDATES BIM Transportation Advisory Councillor Hocking provided the minutes from the May 7, 2019 Committee (BIMTAC) Update Transportation Advisory Committee meeting and provided the (Councillor Hocking) following updates: • Council: Multi-Use Path by Charlie's Lane will go ahead despite obstacles Summer 2019; • Ferry Advisory Committee: BC Ferries open to electric ferries but obstacles remain; terminal re-fit being considered; • Renewable Cities Conference: Land-use planning is a key area of municipal empowerment to affect climate change; • Advisory Planning Commission: Working on conservation development policy making; • Composting: Carla Skuce and Councillor Hocking working with external stakeholders on this project. Bowen in Transition Denise Richard and Laura Kastrup provided a revised proposal from Subcommittee Update Bowen in Transition along with subcommittee notes. Discussion (Denise Richard and Laura included: Kastrup) • Branding of the videos would require Municipal staff time - (notes to be provided as a the element of interest in the proposal was the collaboration late item) between BiT and BIM, particularly regarding content and production. Page 109 of 259 Environment and Climate Action Advisory Committee June 5, 2019 Meeting • 2017 CARIP funds (approx. $4K) were already allocated to Bike Barn solar panels • 2018 CARIP funds (approx. $4K) could be allocated to BiT project and to the Bowen Island Agricultural Alliance and Food Sovereignty, or, to add to solar panel funds. It was Moved and Seconded Whereas the Environment and Climate Action Advisory Committee (ECAAC) appreciate the work that Bowen In Transition (BiT) has undertaken and would like to engage in the proposed collaboration on the Climate Action Video Series; Whereas the ECAAC would like to meet with BiT regarding production approaches, potential costs, and what the final product would look like; However, the current interim commitment of the Climate Action Revenue and Incentive Program (CARIP) funds is to fund solar panels on the Bike Barn; and, The municipality is still waiting for interim costs and is exploring other sources of revenue for the solar panel project, therefore, It is unclear, but doubtful, whether there will be funds remaining to allocate to the Bowen in Transition Climate Action Video Series this year. CARRIED UNANIMOUSLY Climate Emergency Will Husby, Chair, advised that the subcommittee had met and Subcommittee (Jeff compiled recommendations regarding declaring a Climate Matheson and Alan Emergency. Committee members provided feedback and edits were Whitehead) noted. By unanimous consent, the Committee agreed on the following action: Councillor Hocking: Include the electric charging station in one of the Big Moves and share with Committee members. NEW BUSINESS Survey re: Fraser Basin It was advised that the Fraser Basin Council (FBC) will be hosting 5- Council host a Community hour climate preparedness workshops funded by Natural Resources Climate Preparedness Canada and the BC Ministry of Environment and Climate Change Workshop Strategy in Indigenous and rural communities in 2019/2020. Committee members formed a Community Climate Preparedness Workshop Subcommittee to prepare the application: • Councillor Hocking • Denise Richard • Jeff Matheson It was noted that the deadline for submission of the Expression of Interest is June 24th. Page 110 of 259 Environment and Climate Action Advisory Committee June 5, 2019 Meeting By unanimous consent, the Committee agreed on the following action: Community Climate Preparedness Workshop Subcommittee: Prepare answers to survey questions and forward to Carla Skuce. Carla Skuce: Fill in and submit the Community Climate Preparedness Workshop EOI form. INFORMATION ITEMS 2019 Island Plan Provided. 2019 ECAAC Work Plan Provided. Excerpt from the April 23, Provided. 2019 Regular Council Meeting re Hosting Howe Sound Forum Excerpt from the April 23, Provided. 2019 Regular Council Meeting re Metro Vancouver Climate Change NEXT MEETING Wednesday, July 3, 2019 at 7:00 PM ADJOURNMENT By unanimous consent, the meeting adjourned at 8:50 PM. Certified Correct: Will Husby, Chair Stefania Shortt, Committee Clerk Page 111 of 259 200 -1627 Fort St., Victoria, BC V8R 1H8 Telephone (250) 405-5174 Fax (250) 405-5155 Toll Free via Enquiry BC in Vancouver 660-2421. Elsewhere in BC 1.800.663.7867 Email [email protected] Web www.islandstrust.bc.ca July. 2nd, 2019 File Number: 4800-25 Dear Mayor and Council; Re: Public Engagement on Bowen Island for “Islands 2050: The Future of the Trust Area” I am writing regarding “Islands 2050: The Future of the Trust Area”. The purpose of this project is to update sections of the Islands Trust Policy Statement. The project includes a public engagement strategy, featuring community engagement events on islands in the Trust Area, including Bowen Island. I would like to share some background information, an outline and description of the in-person and online engagement activities that we have designed; we hope that the Mayor and Council can support us and provide recommendations for Bowen from the list of public engagement options provided that could take place between September and November 2019. BACKGROUND On June 21, 2017, the Islands Trust Council voted to assign the Executive Committee co-ordination of a review of the Introduction, Part I, Part II and Schedule 1 – Definitions of the Islands Trust Policy Statement. The Executive Committee established the objectives for this review as follows: 1. to receive final adoption by Trust Council of a bylaw amending Introduction, Part I, Part II and Schedule 1 - Definitions sections of the Policy Statement that includes up-to-date information, improved history section and appropriate acknowledgment of First Nations, and a recognition of the increasing impacts of climate change; 2. to improve understanding of the content and function of the Policy Statement; 3. to increase awareness and knowledge about Islands Trust and its mandate; 4. to promote understanding of Reconciliation and history; 5. to develop stronger relationships with First Nations; 6. to seek input on long term visions for the Trust Area; 7. to gain experience with the Policy Statement amendment process to inform future processes and budget processes; and 8. to increase awareness about the potential impacts of climate change on the Trust Area, as well as opportunities for mitigation, resilience, and adaptation policies to prepare for this threat. Page 112 of 259 At its March 2019 meeting, the Executive Committee approved an engagement plan to support this review process. “Islands 2050: The Future of the Trust Area” features a twin-track approach with strategies designed to engage First Nations, alongside residents of the island communities and the general public. It is with the latter engagement work that this letter is concerned. An individual engagement plan will be developed for each local trust area and Bowen Island Municipality, making use of different engagement options, which are outlined in the appendix. The approach will be an openhearted engagement and genuine opportunity to better understand the visions that different communities/people have for themselves within the Islands Trust federation. This discussion will be framed through the “preserve and protect” Object of the Islands Trust (Appendix 1) with acknowledgement that the Islands Trust needs to be prepared to meet new and unexpected challenges. PUBLIC ENGAGEMENT OPTIONS General Public Options Description and Island Option A: Following IAP2 guidance on how to conduct healthy engagement Residents Community processes, we host an open house first to featuring information boards drop-in and that explore each of the major Islands 2050 themes, and then we would open space, use world café forms of engagement. The goal through open house featuring engagement is to help improve public understanding about a complex information project to receive public input and provide information through boards that information boards covering major themes. World Café engagement explore each of style would help foster meaningful discussion on questions pertaining to the major these topic(s) among participants who otherwise would not listen, talk Islands 2050 or share with one another. themes. Option B: We will set up information booths, featuring local and regional Vision Booth information boards and access to the online survey during existing community events, markets, and/or other community driven events. In addition, the vision booth will also be hosted on BC Ferries routes. Option C: On- The main form of the online engagement will be survey-based. We line survey & would offer a robust online campaign using a range of social media tools dedicated email and our website to disseminate information about the engagement address process. The online information campaign will replicate the information that will be produced for the in-person engagements, so individuals can learn about the situation in their local context as well as the regional context. Because some individuals are more comfortable with emails than surveys, we will also provide a dedicated “Islands 2050@” email address where people can send in their idea. They can also send them through traditional mail as well. Option D: We will provide opportunities to connect with students and youth with Collaborate school classrooms and youth organizations. We would use a creative with Schools/ writing and/or art opportunities for youth to describe their vision of the Youth islands. We would offer a prize. Organizations Page 113 of 259 We would appreciate Bowen Island Municipality’s Mayor and Council’s recommendations on which options listed above would work well on Bowen Island. If there are options not considered here, please suggest them; however, the engagement processes involves 13 different local trust areas and Bowen Island Municipality and therefore requires a certain level of consistency across the entire Islands Trust Area to support appropriate data-collection. I will be in attendance for the Monday, July 8 2019 meeting and I look forward to answering any questions you may have. Kind regards, Clare Frater Director, Trust Area Services 250-405-5191 [email protected] Page 114 of 259 Appendix 1: Object of the Islands Trust s. 3 Islands Trust Act The object of the trust is to preserve and protect the trust area and its unique amenities and environment for the benefit of the residents of the trust area and of British Columbia generally, in cooperation with municipalities, regional districts, improvement districts, other persons and organizations and the government of British Columbia. Page 115 of 259 Islands 2050: The future of the Trust Area Page 116 of 259 Community Engagement Options for Bowen Island Islands Trust Policy Statement: key cog in Islands Trust operations LTC/IM bylaws, advocacy, strategic plan Policy Statement Islands Page 117 of 259 Trust Act Influence of the Policy Statement Page 118 of 259 Policy Statement role Islands Trust Act All land use bylaws Islands Trust Policy must be consistent with Statement Official all Policy Statement Community Plans directive policies Land Page 119 of 259 use bylaws Islands Trust Policy Statement .Includes guiding principles for Trust Council .Identifies three main goals: 1. Ecosystem protection 2. Stewardship of resources 3. Healthy and sustainable communities .Includes three types of policies to achieve the Islands Trust object Page 120 of 259 1. Commitments of Trust Council 2. Directives to LTCs and IMs 3. Recommendation (to others) Islands 2050 Objectives 1. to receive final adoption by Trust Council of a bylaw amending Introduction, Part I, Part II and Schedule 1 - Definitions sections of the Policy Statement that includes up-to-date information, improved history section and appropriate acknowledgment of First Nations, and a recognition of the increasing impacts of climate change; 2. to improve understanding of the content and function of the Policy Statement; 3. to increase awareness and knowledge about Islands Trust and its mandate; Page 121 of 259 4. to promote understanding of Reconciliation and history; Islands 2050 Objectives 5. to develop stronger relationships with First Nations; 6. to seek input on long term visions for the Trust Area; 7. to gain experience with the Policy Statement amendment process to inform future processes and budget processes; 8. to increase awareness about the potential impacts of climate change on the Trust Area, Page 122 of 259 as well as opportunities for mitigation, resilience, and adaptation policies to prepare for this threat. Public engagement options 1. Community drop-in and open space • Features information boards that explore each of the major Islands 2050 themes 2. Vision Booth • Features local and regional information boards • Provide access to online survey during community events, markets etc. • Can be hosted on BC Ferries routes Page 123 of 259 Public engagement options 3. Online survey and dedicated email address • Offer a robust online campaign using a range of social media tools and our website • Online information will replicate in-person engagement information 4. Collaborate with schools and youth organizations • Provide opportunities to connect with students and youth in the classroom and through organizations • Use creative writing and/or art opportunities for youth to describe their vision Page 124 of 259 • Prizes will be offered Islands 2050 What engagement methods are right for Bowen Island? Page 125 of 259 QUESTIONS? Page 126 of 259 NEIGHBOURHOOD SMALL GRANTS TERMS OF REFERENCE 1. PREAMBLE The Bowen Island Community Foundation is partnering with the Vancouver Foundation to provide the Neighbourhood Small Grants Program to local Bowen Island neighbourhoods. The Vancouver Foundation created the Neighbourhood Small Grants Program in 1999 and was founded on six principles: 1. Everyone Has a Gift – The passion, skills & knowledge of neighbours are the building blocks of community. 2. Small is Beautiful – Small scale actions and projects can have far-reaching impact on people and places. 3. Local is Best – People know what is best for their neighbourhoods – so Neighbourhoods Grants Committees – made up of people living in the community – review the project ideas submitted by locals and decide which ones to fund. 4. Where We Live Matters – Each neighbourhood has a rich set of resources and relationships. Projects are led by people in the neighbourhood who bring these resources together. 5. We Learn Together - Neighbourhood Small Grants seek to empower neighbours and partner organizations that implement the program with access to knowledge, resources, and opportunities so that they can effectively act together to achieve collective goals. 6. Everyone is Invited - Projects will represent and highlight the diversity of each community and neighbours will form connections with one another regardless of potential boundaries. 2. PURPOSE Over time, the combined effects of many small projects create connections, momentum and resources that have a lasting, positive impact on the community. Small grants empower individuals to invest in the future of their community. Participation inspires neighbours to share skills and resources, forming relationships that build resilience and self-sufficiency in local communities. The legacy is a network of people, places and traditions that can continue to benefit the community for many years to come. 3. PROCESS The Bowen Island Community Foundation (BICF) will work closely with the Vancouver Foundation (VF) and our Community Charitable Partner, Bowen Island Municipality (BIM)* who collaborate together to co-fund and oversee the program (see below for areas of responsibility). The BICF will oversee the formation of the Neighbourhood Grants Committee (NGC) who promotes the Neighbourhood Small Grants (NSG) program within their neighbourhoods. The NGC make grant decisions and mentor grant recipients. The NGC plays an important role of the ongoing success of the NSG Program. Bowen Island Community Foundation Page 127 of 259May 29, 2019 DRAFT Neighbourhood Small Grants: Terms of Reference (VERSION 3) Page 1 of 3 Brief summary of program particulars: • VF funds can be used for administration of program or granted out; • Suggest BICF & Community Charitable Partner (BIM) provides initial funding of $3,000 ($1,500 each); • Grassroots community committee “Neighbourhood Grants Committee” would be formed independent of Community Charitable Partner who reviews grants; • First year of program would be Spring 2020; • Grant cycle: six weeks (mid February through early April). Funds spent by November; • Small grants up to $500; • Training of Neighbourhood Grants Committee by the VF and BICF. 4. GOALS 1. Contact and engage neighbours: Projects that help you know the people that make up the neighborhood (e.g. potluck dinners). 2. Share skills and knowledge: Projects where people share and exchange skills/knowledge (e.g. art- making, storytelling). 3. Increase sense of belonging and responsibility to one’s community: Projects that showcase local history, public/private spaces, arts, culture and food (e.g. walking tours). Projects that enable collaboration and giving back (e.g. clothing swaps). 4. Respect and celebrate diversity: Projects that cultivate accessibility and inclusion (e.g. community kitchens that bring together newcomers). 5. ROLES (Proposed Primary Responsibilities) 5.1 Bowen Island Community Foundation (BICF): a. Oversee formation of the Neighbourhood Grants Committee (NGC), to be a grass roots committee made up of community members from the various neighborhoods on Bowen Island; b. In conjunction with the VF, the BICF would provide training to the NGC; Bowen Island Community Foundation Page 128 of 259May 29, 2019 DRAFT Neighbourhood Small Grants: Terms of Reference (VERSION 3) Page 2 of 3 c. Responsible for all local communication; d. Be the “Project Coordinator” which would include Preparation of a “Financial Report” detailing how the Neighbourhood Small Grants funds are used. Financial reports are expected to be submitted to the Vancouver Foundation (VF) by January 31st. Any unspent funds are expected to be returned to the VF; NOTE: Project leaders for each of the grants are responsible for keeping expense receipts to account for all project costs, however, they are not required to provide unless requested. e. Provide match-funding of $1,500. 5.2 Bowen Island Municipality (BIM): a. Is the “Community Charitable Partner”; b. Would identify an key individual within BIM to liaise with the BICF, attend public functions and cheque presentations; c. Would receive grant funding from the BICF and VF and distribute based on recommendations from the NGC; d. Provide match funding of up to $1,500. 5.3 Vancouver Foundation (VF): a. Oversees website and communication with the BICF; b. Partners with the BICF in providing training to NGC members; c. Provides match funding up to $7,000 (this is only available for Community Foundations who contribute a total of $3,000 – the VF provides a 70/30 match!). For amounts less than $3,000, the VF will only match 50%). 6. ASK: 1. Would BIM be the “Community Charitable Partner”? 2. Would BIM consider providing “matching funds” (BICF: $1,500 – BIM: $1,500)? Bowen Island Community Foundation Page 129 of 259May 29, 2019 DRAFT Neighbourhood Small Grants: Terms of Reference (VERSION 3) Page 3 of 3 • • Revised February 2018 Page 130 of 259 Acknowledgment ...... 3 About Neighbourhood Small Grants and its Principles ...... 3 NSG Program Goals ...... 4 Impact over Time ...... 5 Who is Involved ...... 5 About the Neighbourhood Grants Committee (NGC) ...... 7 Terms of Reference ...... 7 Grant Review Process ...... 8 Conflict of Interest ...... 9 Privacy and Confidentiality ...... 9 How the NSG Program Works ...... 10 Application Process ...... 10 NGC Recruitment and Orientation ...... 10 Application Review ...... 10 NSG Guidelines and Criteria Checklist ...... 10 Eligibility ...... 10 Terms and Conditions ...... 11 Budget ...... 11 Public Space Projects ...... 11 Project Implementation ...... 11 Fund Distribution ...... 12 Implementation of Projects ...... 12 Evaluating and Reporting ...... 12 Community Celebrations ...... 13 2018 NSG Program Activities ...... 14 Special Priority Granting Areas for 2018 ...... 16 Eligibility Criteria ...... 16 Appendix 1 ...... 17 NSG Program Partners ...... 17 Appendix 2 ...... 19 Contact Information ...... 19 Websites and Social Media ...... 19 Videos ...... 19 Appendix 3 ...... 20 NSG Program Coordinators ...... 20 Appendix 4 ...... 22 NSG Success Stories ...... 22 Page 131 of 259 2 Thank you for your participation in the Neighbourhood Small Grants Program (NSG) as a Neighbourhood Grants Committee member. We value your time and contributions to this program. This document provides you with an overview of the Neighbourhood Small Grants Program and explains your role as a Neighbourhood Grants Committee member. In the spirit of Reconciliation, the NSG program and its partners acknowledge that we live, work, and play in the unceded and traditional territories of the Coast Salish peoples – xʷməθkʷəy̓əm (Musqueam), sḵwx̱w 7mesh (Squamish), and sel̓ l̓witulh (Tsleil-Waututh) nations. We also recognize that our growing program takes place across multiple Indigenous lands and traditional territories within BC. Acknowledging territory shows recognition of and respect for Indigenous people – both past and present. Recognition and respect are essential elements of establishing healthy, reciprocal relations which are the key to reconciliation. Vancouver Foundation created the Neighbourhood Small Grants Program in 1999. The program is guided by the following six principles: Everyone has gifts The passions, skills and knowledge of neighbours are the building blocks of community. The resources necessary for change already exist in each community through asset areas such as physical, human, social, personal, and financial. When neighbours are encouraged and inspired to share and connect their Mothers and children connect and engage at an annual block party in assets, communities are strengthened East Vancouver and meaningful and lasting change can come from the ground up. Connecting local strengths also increases relationships, helps new groups to form, and grows people’s sense of belonging and ability and interest to work towards common goals. Small is beautiful Small scale actions and projects can have far-reaching impact on people and places. We support individual or informal group-led projects with budgets of $500 or below. No project is too small, and when counted collectively these projects create lasting impact and become a powerful movement of grassroots-led change. Page 132 of 259 3 Local is best People know what is best for their communities, so Neighbourhood Grants Committees – made up of people living in the community – review the project ideas submitted by locals and decide which ones to fund. We support these community leaders as experts, solicit and listen to their feedback, offer guidance and skill sharing opportunities, and connect them with each other and resources to help build on their success. Where we live matters We take a place-based approach to building community. Though Neighbourhood Small Grants communities share many commonalities, they are each designed or adapted to meet unique local conditions. In building community, it is the community that is the expert. Projects are done at the neighbourhood level, and these neighbourhoods are defined by the people who live in them. Each neighbourhood has rich set of resources and relationships. Projects are led by people who bring these local resources and relationships together to bring about positive change that is unique to each neighbourhood and the people who live in it. We learn together Building a community requires certain skills and resources. Neighbourhood Small Grants seek to empower neighbours and partner organizations that implement the program with access to knowledge, resources, and opportunities so that they can effectively act together to achieve collective goals. Everyone is invited Neighbourhood Small Grants is committed to welcoming and listening to all voices in local solution- building, and making opportunities for participation accessible and inclusive. Cost, language, location, time and childminding are some of the challenges that might limit people from participating and efforts to overcome these challenges are always welcome. When all voices are heard and all ideas considered, projects will represent and highlight the diversity of each community and neighbours will form connections with one another regardless of potential boundaries. The Neighbourhood Smalls Grants has the following four goals by which the outcomes and impacts of each grants are measured: Goals Examples Connect and engage neighbours • Projects that help you to know the people that make up your neighbourhood e.g. potlucks dinners to welcome new neighbours and catch up with the ones who lived in the community Share skills and knowledge • Projects where people share and exchange their gifts, skills and knowledge with their neighbours Page 133 of 259 4 e.g. collaborative art making or storytelling sessions by a neighbourhood artist/storyteller Increase sense of belonging and • Projects that showcase local history, public and private responsibility to one’s community spaces, arts, culture and food e.g. Neighbourhood walking tour that highlights historical sites • Projects that enable neighours to collaborate and give back to their community e.g. Clothing swaps while learning sewing and mending Respect and celebrate diversity • Projects that celebrate the diversity of a community and foster accessibility and inclusion e.g. cost-free multicultural community kitchen that connects newcomers with indigenous communities Lasting impact at the individual and community levels Over time, the combined effects of many small projects creates connections, momentum and resources that have a lasting positive impact on the community. Small grants empower individuals to invest in the future of their community. Participation inspires neighbours to share skills and resources, forming relationships that build resilience and self-sufficiency in local communities. The legacy is a network of people, places and traditions that can continue to benefit the community for many years to come. Following the principle of “Local is Best”, Vancouver Foundation believes that communities know what is best for their area and therefore it partners with a) community service provider organizations such as Neighbourhood Houses and Community Centres to coordinate the program or b) other funders’ such as community foundations to co-fund and initiate the program. Sense of belonging increases when neighbours collectively contribute to an event Vancouver Foundation works closely with the partners to monitor the Neighbourhood Small Grants Program. However, it maintains a ‘hands-off’ role in the granting decisions. During the program roll out, Vancouver Foundation will meet with Page 134 of 259 5 partners few times a year to monitor program activities and capture best practices and lessons learned. Vancouver Foundation also manages the Neighbourhood Small Grants website and produces the marketing materials to help promote the program. Each community has a webpage/and a blog on the Neighbourhood Small Grants website where they can post news and events and share success stories. Community partners: The program is currently delivered in 19 communities: Vancouver including UBC-Point Grey Campus, Burnaby, New Westminster, North Shore (North Vancouver and West Vancouver), North Surrey, Richmond, Maple Ridge, Abbotsford, South Okanagan/ Similkameen, Squamish and in select areas of Vancouver Island. In each of these areas, partner organizations are responsible for overseeing the work of the grants on the ground in their community. The partners hire a Coordinator, administer the funds, recruiting Neighbourhood Grants Committee members, support applicants and project leaders and host events and so on. Neighbourhood Small Grants Program Coordinators work with Vancouver Foundation and the local partner organizations to administer the program in each NSG partner area. The Coordinators oversee the Neighbourhood Grants Committee member recruitment, promote the program throughout their communities, mentor and support grantees as they implement their projects, support Vancouver Foundation in telling project stories and evaluating the program, and organize an end of year celebration within their communities. The Neighbourhood Grants Committee members are recruited from within the community because they know what is best for the community. This committee reviews the ideas submitted based on the program principles, goals and guidelines and chooses the ones to receive funding. This ensures that projects are community driven and provide local solutions. Committee members and community projects connect An NSG Program Coordinator supports neighbours with diversity in gender, age, ethnicity, and physical each member. Committee members are ability also responsible for promoting the program in their areas, with the support of materials provided by Vancouver Foundation. Page 135 of 259 6 The Neighbourhood Grants Committee (NGC) promotes the Neighbourhood Small Grants program within their communities. They make grant decisions and mentor grant recipients. The NGC plays an important role in the ongoing success of the NSG Program. Terms of Reference The following is information about NGC membership. • Appointment: Members are recruited by NSG partner organizations in each participating community. The Program Coordinator and/or others make appointments to the committee within the partner organization. • Reporting: Members will report to, and be supported by, the Program Coordinator. • Orientation: NGC members will be provided with an orientation training session to learn about the process for reviewing NSG grant applications and prepare for the grant review meeting. • Committee size: Each committee will have at least four to six members. The Program Coordinator will decide on the size of the committee for the community based on the size of the area, the population, and the number of NSG proposals to be reviewed. • Diversity: The committees are comprised of people with diverse skills, life experiences and backgrounds to ensure that a variety of perspectives are included in grant-making decisions. • Term: NGC members serve for a two-year term, which may be renewed once for a total of four years. The two-year commitment and renewal of the role are up to the Program Coordinator. • Overlapping terms: Members serve on the committee in overlapping terms of service, creating a gradual turn over in membership. New members are selected as needed when vacancies occur. This enhances consistency in decision-making, allowing experienced members to share their knowledge with new committee members. • Supporting roles: For NGC members who would like to serve for more than the allotted term and would like to continue to support the program, there are opportunities to take on roles such as program promotion, event planning and supporting grant recipients or program mentors/champions Roles and Responsibilities The following are some of the important responsibilities of NGC members. Page 136 of 259 7 • Promotion: Promote the NSG program through word of mouth, e-mail, social media, posters, and other means. • Grant reviewing: Review project proposals and make recommendations for funding in line with NSG principles, goals and program guidelines. • Assisting community gatherings: Assist in planning and conducting an orientation/cheque presentation session for NSG project leaders and a program celebration and/or wrap-up session. • Mentorship: Support NSG project leaders by answering questions during the application submission stage, providing them advice as they plan their projects as needed, and attend their events/projects and offer encouragement • Storytelling: Share stories about projects that stood out for reaching a milestone, overcoming a challenge, showed more creativity, and/or had significant participation with other Advisory Committee members, the Program Coordinator, and Vancouver Foundation. • Feedback: Provide feedback and reflection on the NSG Program to the Program Coordinator and Vancouver Foundation for improving the grant-making process and the overall program. • Recruitment: Identify individuals from within the community as potential committee members and make recommendations for recruitment to the Program Coordinator. Grant Review Process The following are guidelines for reviewing NSG proposals. • Proposal copies: Have access to copies of NSG proposals and related documents for review at least one week prior to the grant review meeting. • Grant review meetings: Meetings are facilitated by the Program Coordinator or a delegate named by the Coordinator within 4-6 weeks after proposals have been received. A minimum of 50% of the members is required for making decisions. More than one meeting may be necessary depending on the number of applications and the need for additional information from applicants. • Meeting facilitation: the facilitator may support the committee members to develop a community agreement to ensure that all committee members participate in discussions, freely express their opinions and communicate with each other respectfully and inclusively. Page 137 of 259 8 • Preparation for grant review meeting: NGC members are expected to review applications before the granting meeting and become familiar with NSG goals, objectives, and application guidelines. • Decision-making process: Grant decisions are made using consensus-building discussion within a reasonable amount of time allotted for each application. When consensus is not reached, decisions are made by voting where majority vote determines proposal acceptance and amount of funding. If the vote results in a tie, further discussion will be encouraged until a majority vote is reached. • Finalizing grant decisions: Granting decisions including amount of money approved and reasons for rejection are compiled by the Program Coordinator. These are shared for review to all NGC members before notifications are sent to grant applicants. Conflict of Interest There must not be a conflict between the private interests of NGC members and their responsibilities as committee members, for example: • NGC members can apply for both NSG and Greenest City NSG within their communities while they are members of the committee. However, NGC members who have applied for either of these programs are required to declare their conflict of interest and should not participate in decisions regarding their application. • The NGC member is required to declare his/her conflict of interest and should not participate in decisions regarding an application if any of the following conditions exist: o The NGC member is involved with an NSG project. o The NGC member is a friend or family member of the applicant. Privacy and Confidentiality NGC members are required to maintain the confidentiality of their NGC activities, for example: • Protect the personal information of NSG applicants and co-applicants, such as address, telephone number, and e-mail. • Maintain confidentiality regarding all business of the committee including, but not limited to, meeting discussions, committee documents, and granting decisions. Page 138 of 259 9 The Neighbourhood Small Grants Program involves several activities throughout each year of the program, including the application process, review of submissions, fund distribution to successful applicants, evaluation and reporting, and community celebrations. The following sections outline each of these activities. Application Process The grant cycle begins with contractual agreements of Vancouver Foundation with partner organizations. The Neighbourhood Small Grants are available once a year within an eleven-month cycle. The program begins with community outreach and call for applications. Community organizations use diverse ways to promote the program in their communities including holding several information sessions and recruiting NGC members and other volunteers to assist applicants with their applications. The Neighbourhood Small Grants program grant cycle for the twelve metro Vancouver communities runs from February 19 to April 9, 2018. The grant deadline dates for other communities are outlined on the program activities timeline table on page 13. Applicants can apply online at: http://neighbourhoodsmallgrants.ca/. Paper applications in eight languages are also available on the neighbourhoodsmallgrants.ca (top left-side of the homepage banner). NGC Recruitment and Orientation While applications are being received, Program Coordinators recruit Neighbourhood Grants Committee members from their respective communities. Program Coordinators provide an orientation workshop to committee members. Application Review Once the application deadline closes, members of each Neighbourhood Grants Committee review all grant applications and identify projects that meet the application guidelines and criteria as well as the program principles and goals. Eligibility Projects must occur in one of the NSG program communities. For a list of participating communities, please visit www.neighbourhoodsmallgrants.ca/communities. Each NSG project must have two applicants. The two applicants must belong to the same community but live at different addresses. The project must take place within your own neighbourhood. Applicants can apply for only one NSG project per year within only one community. Page 139 of 259 10 Registered charity organizations and businesses are not eligible to apply. These grants are specifically for individuals and small volunteer-based neighbourhood/community groups. No previous connection to a neighourhood house or community organization is required. Terms and Conditions Projects must be free to attend and participate in. We encourage applications for projects that are accessible to people with disabilities and inclusive of all people. Projects involving therapy and counselling support are not eligible. Applicants may not fundraise for other projects and/or organizations during their event. However, we encourage project leaders to seek donations or gifts in kind from local businesses to help support projects. Large capital projects including building and maintenance of public assets such as playgrounds or purchasing equipment such as computers are not eligible. Projects must begin after the grant decision is made. Projects are not supported retroactively. While some projects may continue year-round, it is expected that NSG grant money is spent by November 30, 2018. Project leaders may not profit financially from their projects. Budget Grant requests for projects are expected to be under $500. However, applications that offer unique and creative ways of meeting the NSG goals may be considered for additional funding. Grant money may be used to pay people for services (also called honorariums) to help with the project. An honorarium is a small fee paid to someone for their in-kind skills or knowledge contributions. (Examples: opening/welcome from an Indigenous Elder, or an artist sharing skills). Total honorarium(s) may not be more than $100 per project. Project leaders are responsible for keeping expense receipts to account for all project costs. Public Space Projects Projects taking place on neighbourhood streets, public spaces or parks must follow municipal by- laws including but not limited to obtaining a) Relevant permits (such as a street use permit or special event permit) b) Support from nearby neighbours and c) Liability insurance prior to the project start date Project Implementation Projects are expected to adhere to the principles of NSG and address one or more of the program goals. The primary focus of all projects should be about increasing relationships amongst neighbours and deepening neighbours’ involvements within their community. Page 140 of 259 11 Projects must take place within the neighbourhood or community where the application is processed. Festival-style events are expected to focus on a specific neighbourhood or community with a range of 500 to 1,000 attendees. Projects that are part of festivals must demonstrate an activity within the event that helps neighbours to develop or strengthen relationships. Fund Distribution Once all the applications are reviewed, successful applicants will receive a grant. Generally, it takes 6-8 weeks from application submission to granting decisions. Characteristics for successful individual projects may include: • Demonstration of strong and unique ways of connecting neighbourhood neighbours through different types of events and projects • Engagement of neighbours of different ages, abilities, economic levels, sexual orientation, and cultures • Combining resources and forming partnerships with community groups Once all applications are reviewed and grant decisions are made, each community organizes cheque issue event where successful applicants receive their grants and get the opportunity to connect with other project leaders in their community or build essential community development skills. Project leaders and NGC members are also invited to an annual summit organized by VF sometime in May 2018. The purpose of the summit is to connect program participants from all NSG communities for networking, inspiration and skill building opportunities. Implementation of Projects Funded projects are implemented over a six-month period. During this time, project leaders are encouraged to advertise their upcoming NSG projects and share their project stories and photo or video documentation on the NSG website. http://neighbourhoodsmallgrants.ca/whats-happening Mentorship Neighbourhood Grants Committee members and Program Coordinators provide mentorship to project leaders. The mentorship happens in various ways including by responding to questions and providing advice as needed while project leaders implement their projects as well as attend their events/projects and offer support and encouragement. Evaluating and Reporting The Neighbourhood Small Grants program is evaluated annually by Vancouver Foundation to measure how well the funded projects meet the program goals. Following the completion of the grant cycle, Vancouver Foundation circulates a survey to the NSG Program Coordinators to be Page 141 of 259 12 shared with all grantees and Neighbourhood Grants Committee members. This feedback gets compiled in a report and is shared with VF board, partners and donors and is used to enhance the quality of the Neighbourhood Small Grants program for future participants. Partner organizations are also required to prepare a financial report detailing how the Neighbourhood Small Grants funds are used. Financial reports are expected to be submitted to Vancouver Foundation by January 31, 2019. Any unspent funds are expected to be returned to Vancouver Foundation. Community Celebrations Once all the projects are complete, the community wraps up the program with a celebration. The community celebrations bring together all grant recipients and project participants to showcase and tell stories of their projects. Page 142 of 259 13 Communities included here are the six neighbourhoods in Vancouver, Burnaby, New Westminster, Richmond, North Surrey, North Shore (North Vancouver and West Vancouver), Maple Ridge, Squamish, Victoria, Clayoquot Biosphere Trust and UBC Campus NSG 2018 Program Activities Timeframe and or due dates 2017 NSG final narrative/financial reports to be sent out • Final narrative report/survey from to partners on December 18 and 19 Coordinators due January 10 • Final Financial reports due on January 31 Unused funds refund cheques (for relevant communities February 28 as indicated on the final report) Memorandum of Understanding agreements to be sent January 2-10 out from Vancouver Foundation Neighbourhood Spirit Grants in Abbotsford opens January 9 Distribution of promotional collaterals for relevant Week of January 15-19 communities UTown @UBC Community animation grants close February 5 2018 program launch partners meeting February 7 or 8 Family Day February 12 2018 Online application opens for Vancouver, Burnaby, Monday, February 19 New Westminster, North Surrey, North Shore, Richmond, Maple Ridge and Squamish Online applications in Victoria March 1 Spring Break March 19-29 Easter weekend March 30-April 2 2018 Application deadline for Vancouver, Burnaby, New Monday, April 9 Westminster, North Surrey, North Shore, Richmond, Maple Ridge and Squamish Neighbourhood Spirit Grants in Abbotsford closes April 18 Online applications close in Victoria April 20 Neighbourhood Grants Committee Orientation (VF can February 15-April 6 provide support if necessary by request) Grantee orientation/cheque issue event Dates are set by each community 2018 evaluation for NGC members (right after grant May 1 decisions are made) Victoria Day May 21 2018 NSG Summit Tentatively on third or fourth week of May NSG Coordinators Meeting 1 Tentatively on the same day as NSG Summit Page 143 of 259 14 Online applications open in Clayoquot Biosphere September 1 Trust NSG Coordinators Meeting 2 Last week of September or first week of October Online applications close in Clayoquot Biosphere October 15 Trust Evaluations for Project Leaders and Partner November organizations 2018 NSG Celebrations for Vancouver, Burnaby, New November-December Westminster, North Surrey, North Shore, Richmond NSG Projects use public spaces in diverse creative ways strengthening ownership and pride of spaces. Page 144 of 259 15 For 2018, we have set aside a small portion of granting money to put towards two focus areas to help us deepen the impact of NSG and reach out to diverse groups. We are particularly interested in supporting: 1. Projects that connect indigenous and non-indigenous community members to promote cross- cultural learning and understanding Example: community kitchens where stories of food are shared; collaborative arts and crafts workshops where participants exchange their skills and experiences 2. Projects that are led by youth aged 18-24 and may encourage and engage more young people to participate in the program Example: youth-led community dialogues; youth-led neighbourhood-cleanup events that foster intergenerational connections • The special priority granting areas are supported through the NSG granting stream. • The NSG guidelines and criteria as outlined on Pages 10-12 will be used to make the granting decisions • Applicants are eligible to apply for only one NSG grant and can choose to apply for projects that fall under the special priority granting area or other eligible projects Page 145 of 259 16 NSG Program Partners NSG is delivered in partnership with community organizations. We currently offer the NSG Program in 19 communities throughout Vancouver including UBC-Point-Grey Campus, Burnaby, New Westminster, North Shore (North Vancouver and West Vancouver), North Surrey, Richmond, Maple Ridge, Abbotsford, Victoria, Clayoquot Sound, Squamish, South Okanagan and Similkameen. 1. Carnegie, Strathcona, Ray-Cam Carnegie Community Centre, Vancouver Strathcona Community Centre, Vancouver Ray-Cam Community Centre, Vancouver 2. Cedar Cottage, Hastings-Sunrise, Renfrew Cedar Cottage Neighbourhood House, Vancouver Kiwassa Neighbourhood House, Vancouver Frog Hollow Neighbourhood House, Vancouver 3. Downtown Peninsula Gordon Neighbourhood House, Vancouver 4. Central Vancouver Mount Pleasant Neighbourhood House, Vancouver Little Mountain Neighbourhood House, Vancouver 5. South Vancouver, Collingwood South Vancouver Neighbourhood House, Vancouver Collingwood Neighbourhood House, Vancouver 6. West Side Kitsilano Neighbourhood House, Vancouver 7. UBC-Point Grey Campus Utown at UBC in partnership with Musqueam Indian Band, Vancouver 8. Burnaby Burnaby Neighbourhood House, Burnaby 9. New Westminster Family Services of Greater Vancouver, New Westminster 10. North Vancouver North Shore Neighbourhood House, North Vancouver 11. West Vancouver Page 146 of 259 17 West Vancouver Community Foundation, West Vancouver North Shore Neighbourhood House 12. North Surrey Oak Avenue Neighbourhood Hub, Surrey 13. Richmond Richmond Cares Richmond Gives, Richmond 14. Maple Ridge City of Maple Ridge, Maple Ridge 15. Abbotsford City of Abbotsford in partnership with Abbotsford Community Foundation 16. Victoria Victoria Community Foundation in partnership with Quadra Village Community Centre 17. Clayoquot Sound Clayoquot Sound Biosphere Trust in partnership with West Coast Community Resources Society 18. South Okanagan and Similkameen Community Foundation of South Okanagan and Similkameen in partnership with the Penticton Regional District 19. Squamish Squamish Community Foundation Project Leaders used grant money to cover project costs and host events in alignment with NSG goals and objectives Page 147 of 259 18 Contact Information Vancouver Foundation’s Neighbourhood Small Grants team is available to answer your questions: Natalie Moravek Grant Administrator, Grants & Community Initiatives Tel: 604.638.8734 [email protected] Meseret Taye Manager, Grants & Community Initiatives Tel: 604.688.2204 [email protected] Lidia Kemeny Director, Grants & Community Initiatives Tel: 604.629.5365 [email protected] Websites and Social Media NSG program website: http://neighbourhoodsmallgrants.ca/ Vancouver Foundation website: www.vancouverfoundation.ca Vancouver Foundation’s Facebook page: www.Facebook.com/VancouverFdn Twitter: www.Twitter.com/VancouverFdn Join our Neighbourhood Small Grants conversation on twitter using #VFNSG Videos Neighbourhood Grant Committees: https://www.youtube.com/watch?v=GsDFQbDONo4 Building Shared Community Spaces: https://www.youtube.com/watch?v=hHuzdohOozY Tapping Your Creativity: https://www.youtube.com/watch?v=8cIE3ixWdL4 Bringing Your Community Together: https://www.youtube.com/watch?v=qamS__JrWJk Getting to Know Your Neighbourhood: https://www.youtube.com/watch?v=dMDXVgIrv-k Greenest City NSG: https://www.youtube.com/watch?v=CCAygFWoQ9k Celebrating diversity: https://www.youtube.com/watch?v=q2iSPaOAoW8 Building Pride: https://www.youtube.com/watch?v=gD_h4vT9KBY Creating Community: https://www.youtube.com/watch?v=hSUUCei0LLA Sharing knowledge: https://www.youtube.com/watch?v=M2ulA5tDM7w Culinary Connections: https://www.youtube.com/watch?v=mXX8bRF2Uh0 Pole Painting: https://www.youtube.com/watch?v=Gc_fpjUw96s Page 148 of 259 19 NSG Program Coordinators Vancouver: Carnegie, Strathcona, Ray-Cam Areas: Gastown, Downtown Eastside, Strathcona, Ray-Cam Coordinator: Roberta Robertson, [email protected] Vancouver: Cedar Cottage, Hastings-Sunrise, Renfrew Areas: Hastings-Sunrise, Kensington-Cedar Cottage, Grandview Woodland, Renfrew Heights Coordinator: Danielle Gauld, [email protected] Vancouver: Downtown Peninsula Areas: West End, Coal Harbour, Davie Village, Downtown, Yaletown Coordinator: Jim Balakshin, [email protected] Vancouver: Central Vancouver Areas: Mount Pleasant, Olympic Village, Riley Park/South Cambie, Fairview, Shaughnessy (East of Granville), Granville Island Coordinator: Jenna Wray, [email protected] Vancouver: South Vancouver, Collingwood Areas: Renfrew-Collingwood, Renfrew Heights, Victoria-Fraserview, Oakridge, Killarney, Champlain Heights, Sunset, Marpole Coordinator: Sheri Parke, [email protected] Vancouver: West Side Areas: Kitsilano, Point Grey, Dunbar, Arbutus Ridge, Kerrisdale, Shaughnessy Coordinator: Faith Greer, [email protected] Vancouver: UBC-Point Grey Campus Areas: UBC-Point Grey Campus and Musqueam Reserve Coordinator: Mustafa Akhtar, [email protected] Burnaby Coordinator: Branka Vlasic, [email protected] New Westminster Coordinator: Maylen Crespo, [email protected] North Shore Areas: North Vancouver, West Vancouver, Lions Bay Page 149 of 259 20 Coordinator: Tricia Alsop, [email protected] (for North and West Vancouver) Coordinator: Jenn Meilleur, [email protected] (for West Vancouver) North Surrey Areas: Whalley, Bridgeview, Guildford, Fleetwood Coordinator: Jagbir Mand, [email protected] Richmond Coordinator: Jocelyne Wong, [email protected] Maple Ridge Coordinator: Kathryn Baird, [email protected] Abbotsford Coordinator: Sue Federspiel, [email protected] Victoria Areas: Quadra Village, Oaklands, Burnside and North Park neighbourhoods Coordinator: Rowena Locklin, [email protected] Clayoquot Sound Biosphere Trust Coordinator: [email protected] South Okanagan/Similkameen Areas: Penticton, Naramata, Summerland, Kaleden, Okanagan Falls, Oliver, Osoyoos, Keremoes, Cawston, Hedley, Princeton Coordinator: Kim English, [email protected] Squamish Coordinator: Ashley Oakes, [email protected] Simple projects such as block parties and neighbourhood celebrations are often the first step in connecting neighbours and inspiring others to act. Page 150 of 259 21 NSG Success Stories The goal of NSG is to stimulate creativity, encourage local solutions, build connections between neighbours, and engage people from all backgrounds and circumstances in the life of their community. There are hundreds of success stories. Here are just a few: Whalley “Host a Hope” When Tricia Keith and her family moved to a new housing development in Whalley, they felt, like many of their neighbours, that the area needed some fresh energy. With NSG funding, Tracy, her friend Tricia, and her husband designed portable murals featuring positive messages of hope that could be posted on each neighbour’s lawn. The “Host a Hope” murals use bright and youthful illustrations with two messages: “Respect,” featuring two neighbours connected by roots of the community, and “Kindness,” which shows that “all paths lead us home” with an illustration of two homes connected by one path. Host a Hope continues to connect neighbours and welcome new ones to the neighbourhood. Multi-generational connections Doug Harder noticed that the children in his Richmond neighbourhood spent a lot of time playing in the street. With a $500 grant from Vancouver Foundation, the retired print shop employee ran a workshop to teach children how to make model cars. Soon the children’s parents started coming to the workshop. Parents from Vietnam, Congo, Ukraine, and other countries had a chance to get to know each other. And Doug had a chance to get engaged in the life of his community. Helping hands Vancouver Foundation provided a $450 grant to Jack Taylor for a community garden for the neighbours of a transition house that helps refugees in the Killarney neighbourhood. The goal was to bring diverse groups together in a multicultural project. Refugees from 11 countries took part. Volunteers and community neighbours were invited to the garden, and Jack could use his knowledge to mentor newcomers who had never gardened in Canada. Page 151 of 259 22 Seniors on stage Three senior citizens with no previous acting experience received a Neighbourhood Small Grant to perform a skit about the very real problem of senior tenant eviction in the West End of Vancouver. Their first performance was at the West End Community Centre to an audience of 50, including MLA Spencer Chandra Herbert. The group continues to grow and reach out to other seniors and people of all ages and cultures to shine a light on important social issues. West End Games Night Project Leaders share memorable experiences including deepening relationships and skill building Jim Balakshin was interested in creating a public welcoming space for West End neighbours so they could come out and interact with one another through games. He and a friend successfully applied for NSG funding. They bought $500 worht of board games to spread on picnic tables at Bute Plaza for people to play on Thursday evenings in the summer of 2014. The tables quickly filled up with people from all walks of life. Christmas light decorations and local musicians added more ambiance to the event. Many local businesses made contributions. The project was also covered by various media outlets and is currently being piloted as a public space animation tool by the Cityof Vancouver Public Spaces Program. Page 152 of 259 23 To: Mayor Ander and Council From: Raj Hayre, Chief Financial Officer Date: June 27, 2019 Meeting Date: July 8, 2019 Subject: Proposed Bowen Island Municipality Loan Authorization (Cove Bay Water Treatment Plant) Bylaw No. 488, 2019 RECOMMENDATION That Bylaw No.488, 2019 cited as “Bowen Island Municipality Loan Authorization (Cove Bay Water Treatment Plant) Bylaw No.488, 2019” be read a first, second and third time. PURPOSE This report seeks Council’s approval to authorize, by bylaw, long term borrowing in the amount up to $2,533,000 ($2,508,000 plus required costs to borrow) to be used for the construction a Water Treatment Plant. The proposed bylaw is attached to this report as APPENDIX A. BACKGROUND In 1997 GVRD identified the need to implement improved water treatment on the Grafton Lake water supply servicing Snug Cove. A water monitoring program was completed in July 2011. The water monitoring program identified elevated total organic carbon, true colour, low PH and coliform as primary issues of concern. Occasional presence of manganese and ammonia were identified as concerns. Although not directly measured, the presence of protozoa and bacteria were assumed within the watershed and the lake. In June 2014 Vancouver Coastal Health provided Bowen Island Municipality with notice that the Cove Bay system which relies on basic chlorination is inadequate to address the issue of protozoan contamination. The requirement for a plan and timeline to address this issue was placed as a condition on Cove Bay’s water system operating permit. On November 10,, 2014 at its regular Council meeting, Bowen Island Municipal Council adopted the following resolution: Whereas the cost to construct a Cover Bay Water Treatment Plant is estimated at $7.5 million dollars; and Whereas the funding formula to pay for construction costs is two thirds Building Canada Grant Funds and one third Municipal Contribution; and Whereas the 2014-2018 Fiver Year Financial Plan contemplates use of Municipal reserves and surplus funds as well as borrowed funds to provide for the required one third Municipal contribution; and Page 1 of 5 Proposed Cove Bay Water Treatment Plant Loan Authorization Bylaw 488, 2019 July 8, 2019 Page 153 of 259 Therefore be it Resolved: That Council support the one third Municipal contribution being funded through a combination of available municipal reserves, surplus funds and borrowing; and Further Be it Resolved that: Council commit to undertake a referendum to authorize the borrowing of required funds should the Building Canada Fund Grant be approved. At January 6, 2015, at its regular council meeting, Council adopted the following resolution: That Council endorse the Cove Bay Water Treatment Plant Implementation Plan as attached to the Manager of Finance’s report dated January 6, 2015 and that such be forwarded to Vancouver Coastal Health. The Cove Bay Water Treatment Plant Project Implementation Plan was developed to satisfy conditions placed on the Cove Bay Water operating permit on July 7, 2014 and included a preliminary estimate and an implementation time-line which anticipated construction of the project to commence in 2017. The implementation plan assumed that Bowen Island Municipality would be successful in a grant application to senior levels of government. The original application to the Building Canada Fund Grant was not successful and the municipality subsequently applied for funding under the new Building Canada Fund – Small Communities Fund with a revised project budget for the water treatment plant of $5,836,000. On March 14, 2017 Bowen Island Municipality was advised by the then Ministry of Community, Sport, and Cultural Development that its application for funding under the New Building Canada Fund – Small Communities Fund had been approved at a maximum federal provincial contribution of $3,890,000 (2/3 of the cost of the project). The municipality was required to contribute $1,945,000 towards the project and entered into a cost sharing agreement between Her Majesty The Queen in Right of the Province of British Columbia and Bowen Island Municipality for the Cove Bay Treatment Plant. The municipal contribution of $1,945,000 towards the project, was to be funded from reserves and long term borrowing. In December 2018, Council was provided with a project briefing report which is attached to this report as APPENDIX B. The report explains that two properties were originally identified for location of the water treatment plant, however neither was considered ideal. In 2016 an additional property became available as a result of a proposed subdivision development on the west side of Grafton Lake. Project construction was delayed due the negotiations pending the property transfer to the Municipality. In June 2019, WSP (the design and consultant engineering company for the project), provided an updated project construction cost for the water treatment plant. With the design package 95 percent complete the water treatment project cost is estimated at approximately $7,603,000. The increase in cost estimate is driven by escalation in costs that have occurred over the four year period since the project budget was established, increase in Civil, Process-Mech, General discipline costs and addition of fire/sub-div pumps required in the water treatment plant. Proposed Cove Bay Water Treatment Loan Authorization Bylaw 488, 2019 July 8, 2019 Page 154 of 259 The Cove Bay Water Local Area Advisory Committee at its June 18th, 2019 meeting recommended to Council: That Council direct staff to bring forward a loan authorization bylaw to the July 8, 2019 regular council meeting for three readings, and That Council direct staff to undertake an Alternative Approval Process to obtain elector approval for borrowing to fund the Cove Bay Water Treatment Plant. ANALYSIS Amount to be Borrowed After taking into consideration the amount currently available in the Cove Bay Water System Reserve of $1,100,000, additional funding of $2,508,000 is required to proceed with construction of the Cove Bay Water Treatment Plant. No additional grants or other contributions from federal or provincial governments are likely. Borrowing is most appropriate solution to address the funding shortfall. The value of borrowing listed in the table below is based on estimated costs as of June 2019 based on 95 percent complete design drawings. Borrowing for Municipal Contribution A $2,508,000 Borrowing Needed for Municipal Contribution B $2,533,000 Actual amount to be borrowed C 25,000 Less 1% sinking fund retention B-C $2,508,000 Net proceeds of Borrowing Terms of Loan APPENDIX C to this report provides the projected amortization schedule for the proposed debt based on MFA’s currently published rate for a 30 year loan. Annual debt servicing cost for this borrowing would be $138,600 per year. Interest will be billed semi-annually, commencing six months after the loan commencement. Principal payments will occur annually. Principal payments are to be invested in a sinking fund, which is actively managed by the MFA to decrease the total amount of principal to be repaid. Loan payments may be stopped (i.e. not required) if the MFA can reasonably estimate that the sinking fund is sufficient to cover all remaining principal and interest requirement of the MFA funding debentures. Legislative Requirement and Compliance The Community Charter (“Charter”) prescribes the types of liabilities that municipalities may incur, and limits the maximum amounts allowed. Proposed Cove Bay Water Treatment Loan Authorization Bylaw 488, 2019 July 8, 2019 Page 155 of 259 The Charter also outlines additional requirement applicable to capital debt, including circumstances in which electoral approval is required to incur such debt. A municipality cannot incur long-term liabilities in any form which would cause its required annual payments for its liabilities to exceed 25 percent of the prior year’s annual revenue. A municipality does not require elector approval for new capital debt if the cost of annual capital debt service does not exceed 5 percent of the prior year’s annual revenue. The Grafton Lake subdivision was anticipated to contribute $1,100,000 to the Cove Bay Water Reserve for the boundary expansion of the Cove Bay Water System. This contribution was anticipated to be received before the commencement of construction. The projected reserve balance with this contribution would have reduced the amount of borrowing required, and debt servicing costs of the anticipated borrowing amount were expected to be within the assent free zone. The Grafton Lake subdivision will however be developed in phases and the boundary expansion contribution to the Cove Bay Water Reserve is anticipated to be received as phases are approved over the next 20 years. As a result, the Cove Bay Water System reserve balance is not sufficient for the municipality to borrow within the assent free zone and elector approval for borrowing is required. Elector assent can be obtained in two ways, either through the alternative approval process (AAP) or referendum. Under the AAP process, if more than 10 percent of the users of the Cove Bay Water System elected not to proceed with borrowing, then the borrowing would not proceed without a subsequent referendum. An AAP process is far less costly and more efficient from both a financial and process perspective. The proposed borrowing for the cost escalation in this project will be undertaken using the AAP process. APPENDIX D attached to this report is the required liability limitation calculation to determine the municipality remains within the required limits. Section 179 of the Charter requires that all municipal long-term borrowing be done through the appropriate regional district and the MFA. There are a large number of required steps which must be followed, and approval of the Inspector of Municipalities must be obtained for the currently proposed, “Cove Bay Water Treatment Plant Loan Authorization Bylaw No. 488, 2019”. After these approvals have been granted, staff will report back to Council to seek a resolution to borrow (Security Issuing Resolution), which if approved at that time, will then be forwarded to Metro Vancouver. The Metro Vancouver Finance Committee and Board consider the resolution and, if approved, forward it to the MFA. The MFA goes to the market twice a year to obtain funds (the spring issue and the fall issue; please see Appendix E to this report for a timeline of steps to be followed in order to obtain funds in the spring of 2020). Repayment Options In order to gain the required Approval to Borrow from the Inspector of Municipalities, a Council- endorsed repayment methodology must be determined. The annual debt servicing cost for this borrowing should be recovered through Cove Bay Water System user rates. The debt servicing cost for this loan is anticipated to result in an increase of $214 per year to Cove Bay water users (per water connection).Repayment of the loan by the borrower in full or in part is allowed at the end of Proposed Cove Bay Water Treatment Loan Authorization Bylaw 488, 2019 July 8, 2019 Page 156 of 259 10 years, 15 years, 20 years, and 25 years. Funds received and deposited to the Cove Bay Water Reserve from new development within the Cove Bay Water district (Grafton Lake, Parkview Slopes, and others) can be used to repay outstanding principal repayments. The recommended strategy is to service annual debt servicing costs through an increase in cove bay user fees and for periodic repayments, funded from the Cove Bay Reserve fund as it is replenished through boundary expansion payments received. COMMUNICATION STRATEGY Consultation was undertaken with the Cove Bay Water System Local Advisory Committee and with the Chief Administrative Officer. In addition, information about the funding requirements, impact of borrowing on Cove Bay water users and progress on the borrowing process will be reviewed regularly with the Cove Bay Local Area advisory committee. This report and proposed bylaw will be posted to the Municipality’s website as part of the July 8, 2019 regular council meeting agenda. CONCLUSION The Municipality has partnered with senior levels of government and received approval for $3.9 million in grant funding to build the Cove Bay Water Treatment Plant. Council, through previous resolutions has approved the municipal contribution for this project to be funded through a combination of reserves and borrowing. Project design is now 95 percent complete and staff are ready to proceed to the tender and construction phases of this project. The municipal funding shortfall has always been proposed to be funded through long term borrowing and requires Council approval. Construction cannot commence without funding in place and delaying construction will likely result in further increases in construction costs. ALTERNATIVES • Approve the proposed bylaws and repayment methodology; • Approve the proposed bylaws and an alternate repayment methodology • Request further information regarding the proposed bylaw and repayment methodology. Attachments and References: APPENDIX A: Proposed “Cove Bay Water Treatment Plant Loan Authorization Bylaw 488, 2019” APPENDIX B: December 2019 Water Treatment Plant Project Briefing Update APPENDIX C: Projected Amortization Schedule – Cove Bay Water Treatment Plant Loan Authorization Bylaw 488, 2019” APPENDIX D: Liability Limit Certificate APPENDIX E: Time line of steps to be followed to Obtain Borrowing REVIEWED BY: CAO ☒ Public Works ☒ Finance ☒ Proposed Cove Bay Water Treatment Loan Authorization Bylaw 488, 2019 July 8, 2019 Page 157 of 259 APPENDIX A BOWEN ISLAND MUNICIPALITY BYLAW NO. 488, 2019 A bylaw to authorize the borrowing of up to $2,533,000 for the construction of the Cove Bay Water Treatment Plant WHEREAS it is deemed desirable and expedient to construct a Water Treatment Plant to service the users of the Cove Bay Water Local Service Area on a portion of the lot legally described as North ½ of Block 5 District Lot 1347 Plan 2230, as shown outlined on the plan attached to this Bylaw Schedule “A”. WHEREAS the estimated total capital cost of the Cove Bay Water Treatment Plant project is $7,603,400; WHEREAS grant funding and Municipal reserves total $5,070,400 towards capital costs; WHEREAS the borrowing required to complete the project of, $2,533,000, needs to be secured and the sum of $2,533,000 is the maximum amount of debt intended to be created as a result of borrowing authorized under this bylaw; THEREFORE, be it resolved that the Council of Bowen Island Municipality in open meeting assembled, enacts as follows: 1. This bylaw may be cited for all purposes as “Bowen Island Municipality Loan Authorization (Cove Bay Water Treatment Plant) Bylaw No. 488, 2019”. 2. The Bowen Island Municipality is hereby empowered and authorized to undertake and carry out or cause to be carried out the construction of the Cove Bay Water Treatment Plant, generally in accordance with plans on file in the municipal office and to do all things necessary in connection therewith and, without limiting the generality of the foregoing: a) to borrow upon the credit of the Municipality a sum not to exceed $2,533,000; b) to acquire all such real property, easements, rights of way, licenses, rights or authorities as may be requisite or desirable for or in connection with the construction of the Cove Bay Water Treatment Plant; c) site preparation, environmental site remediation, installation of all ancillary road works, on-site and off-site services and utilities for use in connection with the construction of the Cove Bay Water Treatment Plant. 3. The term for which debentures may be issued to secure the debt created by this bylaw is thirty (30) years. Loan Authorization (Cove Bay Water Treatment Plant) Bylaw No. 488, 2019 Page 158 of 259 1 APPENDIX A READ A FIRST TIME this ____ day of ______, 2019; READ A SECOND TIME this ____ day of ______, 2019; READ A THIRD TIME this ____ day of ______, 2019; RECEIVED the approval of the Inspector of Municipalities this ___ day of ______, 2019; NOTICE of the Alternative Approval Process was published on the ___ day of _____, 2019, on the ___ day of _____, 2019 and on the ___ day of _____, 2019 in the Undercurrent, a newspaper circulating in Bowen Island Municipality, pursuant to Section 94 of the Community Charter. RECEIVED the Assent of the Electors of Bowen Island Municipality this ____ day of ______, 2019; RECONSIDERED AND FINALLY ADOPTED this ___ day of ______, 2019. Gary Ander Hope Dallas-Kerr Mayor Corporate Officer Loan Authorization (Cove Bay Water Treatment Plant) Bylaw No. 488, 2019 Page 159 of 259 2 APPENDIX A Bowen Island Municipality Loan Authorization Bylaw No.488, 2019 (Cove Bay Water Treatment Plant Project) Bylaw Schedule A Loan Authorization (Cove Bay Water Treatment Plant) Bylaw No. 488, 2019 Page 160 of 259 3 APPENDIX B To: Mayor Ander and Members of Council From: Bob Robinson, Manager of Public Works & Walt Bayless, Project Manager WSP. Date: November 29, 2018 Meeting Date: December 10, 2018 Re: Capital Project Briefing: Cove Bay Water Treatment Plant BACKGROUND AND HISTORY OF THE PROJECT The Cove Bay water system does not meet the requirements for multi-barrier drinking water treatment outlined in the BC Surface Water Treatment Objectives. The Municipality has also received formal communication from the Vancouver Coastal Health Authority indicating that the existing system is vulnerable to pathogen contamination and does not meet the watershed protection requirements. Following water quality characterization studies and treatment option analysis reports, a recommendation for a ceramic ultrafiltration membrane treatment system with a high solids contact tank was provided by WSP. The system is suitable to remove organic materials, provide pathogen and virus treatment and turbidity reduction within a very small footprint and with negligible liquid wastes as the community has limited capacity in the wastewater treatment disposal system. A pilot test was conducted in the fall of 2017 to confirm water treatment performance. Other treatment options, such as slow sand filtration and dissolved air flotation were reviewed and found to either not provide the necessary organics reduction, have too large a footprint for the available land, or require additional capital costs to address the increased load on the wastewater plant due to filter backwash waste. Two properties were reviewed for the water treatment plant, the lot on Grafton Lake Road across from Artisan Lane and the Municipal work yard. Neither lot was considered ideal for the water treatment plant due to limited space, excessive slopes and an elevation below the existing Grafton Lake water supply system pressure. Around 2016 an additional lot became available as part of the proposed subdivision development on the west side of Grafton Lake. During 2018, due diligence was completed to evaluate the suitability of the property for a water treatment plant, including primary treatment process design, survey, geotechnical exploration and environmental reviews. Negotiations were conducted with the developer and an agreement was reached in the fall of 2018 for the property transfer. WHERE ARE WE AT NOW? Page 1 of 3 Capital Project Briefing December 10, 2018 CLOSED Council Meeting Page 161 of 259 APPENDIX B To advance the project, detailed engineering is required to produce a construction package, which includes detailed construction drawings, equipment specifications and a contract document. Once the construction package is prepared contractors can be engaged to provide tender prices for the project construction. The basis for the grant application budget is a 2016 estimate. An updated cost estimate was prepared in early 2018 and noted a 10% increase in the project budget. Further refinement of the budget is required over the following months to incorporate changes in global market material pricing specifically associated with supply of the steel products used in the water plant, including the building, piping and reservoirs. In addition, further cost escalation is anticipated from the recently announced LNG projects that will soon put pressure on the BC labour market. HOW IS THIS PROJECT BEING FUNDED? The project is funded through the BC New Build Canada Fund – Small Communities Fund in the amount of $3,890,367 which is 2/3 of the grant award value of $5,835,550. The Province of BC and the Government of Canada will each provide up to $1,945,018. The Bowen Island Municipality is required to provide the remaining funding required to complete the project. NEXT STEPS & TIMELINE TO COMPLETION The preferred construction period for the water treatment plant is the summer of 2019 and it is anticipated that it will require a twelve to sixteen-month construction period to build. Once the facility is constructed, a start-up and commissioning period will follow. To meet this schedule detailed engineering and permitting should be initiated in December 2018. The BC Small Communities funding grant will require an extension from the current March 2019 competition date to March 2020 completion date. To advance the project the immediate steps are required: 1. Authorize the detailed engineering design as proposed in the WSP engineering services proposal dated December 3, 2018 in the amount of $______in order to advance the preparation of the construction package. 2. Initiate discussions with the BC Ministry of Municipal Affairs & Housing for an extension in the grant program from March 2019 to March 2020. Over the next 2 to 6 months the following steps will be required: 1. Authorize the borrowing of funds to finance the Municipal portion of the construction costs, 2. Authorize the pre-purchase of the major water treatment equipment and the reservoirs, 3. Authorize the procurement of a General Contractor to complete the construction of the water treatment plant and integration of the pre-purchased equipment and the remaining contractor supplied equipment, 4. Authorize the construction engineering services associated with site inspections, contract administration, start-up and commissioning, and 5. Authorize the expenditure for cleaning the water distribution system prior to starting the supply of clean drinking water. Page 162 of 259 APPENDIX B COUNCIL DECISION POINTS In order to proceed with the work, Council approval for award of the engineering services to the WSP is required per the purchasing policy. Attachments and References: 1. WSP Proposal for Engineering Services for the Design of the Cove Bay Water Treatment Plant dated December 3, 2018. SUBMITTED BY: ______Bob Robinson Manager of Public Works REVIEWED/APPROVED BY: ______Kathy Lalonde Chief Administrative Officer Page 163 of 259 PROJECTED AMORITZATION SCHEDULE COVE BAY WATER TREATEMENT PLANT APPENDIX C 30 Year Term Estimated Annual Debt Payments: 138,604 3% Capitalization Rate S/F Factor: Principal: 2,533,000 Interest Rate: 3.37% 0.021019259 Estimated Estimated Estimated Total Estimated Reducing Principal Interest Payment Payment Actuarial Balance Payment 2,533,000 Yr 1 Semi Annual 42,681 42,681 2,533,000 Yr 1 Annual 53,242 42,681 95,923 2,479,758 Yr 2 Semi Annual 42,681 42,681 2,479,758 Yr 2 Annual 53,242 42,681 95,923 1,597 2,424,919 Yr 3 Semi Annual 42,681 42,681 2,424,919 Yr 3 Annual 53,242 42,681 95,923 3,242 2,368,435 Yr 4 Semi Annual 42,681 42,681 2,368,435 Yr 4 Annual 53,242 42,681 95,923 4,937 2,310,256 Yr 5 Semi Annual 42,681 42,681 2,310,256 Yr 5 Annual 53,242 42,681 95,923 6,682 2,250,332 Yr 6 Semi Annual 42,681 42,681 2,250,332 Yr 6 Annual 53,242 42,681 95,923 8,480 2,188,610 Yr 7 Semi Annual 42,681 42,681 2,188,610 Yr 7 Annual 53,242 42,681 95,923 10,332 2,125,037 Yr 8 Semi Annual 42,681 42,681 2,125,037 Yr 8 Annual 53,242 42,681 95,923 12,239 2,059,556 Yr 9 Semi Annual 42,681 42,681 2,059,556 Yr 9 Annual 53,242 42,681 95,923 14,203 1,992,111 Yr 10 Semi Annual 42,681 42,681 1,992,111 Yr 10 Annual 53,242 42,681 95,923 16,227 1,922,643 Yr 11 Semi Annual 42,681 42,681 1,922,643 Yr 11 Annual 53,242 42,681 95,923 18,311 1,851,090 Yr 12 Semi Annual 42,681 42,681 1,851,090 Yr 12 Annual 53,242 42,681 95,923 20,457 1,777,391 Yr 13 Semi Annual 42,681 42,681 1,777,391 Yr 13 Annual 53,242 42,681 95,923 22,668 1,701,481 Yr 14 Semi Annual 42,681 42,681 1,701,481 Yr 14 Annual 53,242 42,681 95,923 24,946 1,623,294 Yr 15 Semi Annual 42,681 42,681 1,623,294 Yr 15 Annual 53,242 42,681 95,923 27,291 1,542,761 Yr 16 Semi Annual 42,681 42,681 1,542,761 Yr 16 Annual 53,242 42,681 95,923 29,707 1,459,812 Yr 17 Semi Annual 42,681 42,681 1,459,812 Yr 17 Annual 53,242 42,681 95,923 32,196 1,374,374 Yr 18 Semi Annual 42,681 42,681 1,374,374 Yr 18 Annual 53,242 42,681 95,923 34,759 1,286,374 Yr 19 Semi Annual 42,681 42,681 1,286,374 Yr 19 Annual 53,242 42,681 95,923 37,399 1,195,733 Yr 20 Semi Annual 42,681 42,681 1,195,733 Yr 20 Annual 53,242 42,681 95,923 40,118 1,102,373 Yr 21 Semi Annual 42,681 42,681 1,102,373 Yr 21 Annual 53,242 42,681 95,923 42,919 1,006,213 Yr 22 Semi Annual 42,681 42,681 1,006,213 Yr 22 Annual 53,242 42,681 95,923 45,804 907,167 Yr 23 Semi Annual 42,681 42,681 907,167 Yr 23 Annual 53,242 42,681 95,923 48,775 805,151 Yr 24 Semi Annual 42,681 42,681 805,151 Yr 24 Annual 53,242 42,681 95,923 51,835 700,073 Yr 25 Semi Annual 42,681 42,681 700,073 Yr 25 Annual 53,242 42,681 95,923 54,988 591,844 Yr 26 Semi Annual 42,681 42,681 591,844 Yr 26 Annual 53,242 42,681 95,923 58,235 480,367 Yr 27 Semi Annual 42,681 42,681 480,367 Yr 27 Annual 53,242 42,681 95,923 61,579 365,546 Yr 28 Semi Annual 42,681 42,681 365,546 Yr 28 Annual 53,242 42,681 95,923 65,024 247,281 Yr 29 Semi Annual 42,681 42,681 247,281 Yr 29 Annual 53,242 42,681 95,923 68,572 125,468 Yr 30 Semi Annual 42,681 42,681 125,468 Yr 30 Annual 53,242 42,681 95,923 72,226 -0 TOTALS: 1,597,254 2,560,863 4,158,117 935,746 Total principal repaid plus total actuarial earnings equals amount originally borrowed. PLEASE NOTE: Estimated payments are based on current MFA Indicative Market Rates. These rates are provided for analytic/estimate purposes only and may not be available for financing purposes. Actual borrowing rates will be determined on the date of debt issuance. Page 164 of 259 APPENDIX D LIABILITY SERVICING LIMIT CERTIFICATE The Bowen Island Municipality (the “Municipality”) In relation to Cove Bay Water Treatment Plant Loan Authorization Bylaw 488, 2019 The undersigned Financial Officer assigned responsibility for financial administration under section 149 of the Community Charter, SBC 2003, Chapter 26 (the “Charter”) or Auditor appointed for the Municipality under section 169 of the Charter hereby certifies as follows: Calculation revenue for the previous year $8,171,446.00 a (section 4 & 5, BC Reg 254/2004) Liability Servicing Limit (a x 25%) $2,042,861.50 b (section 2, BC Reg 254/2004) Annual Servicing cost for previous year $87,906.00 c Plus: New liabilities incurred, other than current request Liability Type and reference Annual servicing cost Community Lands LA Bylaw 141 $2m $106,039.00 d Firehall $3m $153,057.00 e f g h i j k l Total of lines d through l $259,096.00 m Less: Liabilities which have matured Liability type and reference Annual servicing cost n o p q r Total of lines n through r $0.00 s Amount of new liability $2,507,600.00 t (section 3, BC Reg 254/2004) Annual servicing cost of new liability $138,600.00 u (section 3, BC Reg 254/2004) Total liability servicing cost including current request (lines c+m-s+u) $485,602.00 v x which is less than the annual liability servicing limit stated on line b. OR - which exceeds the annual liability servicing limit stated on line b, and the undersigned hereby requests approval of the Inspector of Municipalities under section 174 of the Charter to exceed the limit established under the section. In accordance with section 179(5) or section 175(1)(b) of the Charter, as applicable, the debt to be contracted under the loan authorization bylaw, or other liability for which certification is being made, referred to above will not exceed the lesser of 30 years and the reasonable life expectancy of the capital asset, activity, work or service, or the remaining term of the applicable agreement, as the case may be, for which the debt is to be contracted. The undersigned Financial Officer or Auditor also hereby authorizes Legal Counsel of the Municipal Finance Authority of British Columbia to rely on this Certificate in giving any opinion in connection with any borrowing by the Municipal Finance Authority of British Columbia ("MFA") and the issuance of bonds, debentures, and other securities by the MFA in respect of the loan authorization bylaw, or other liability for which certification is being made, referred to above. DATED this 2nd day of July, 2019. ______OR ______Financial Officer Auditor ______(Please print full name) (Please print full name & company) Page 165 of 259 7/6/Z019 - Gmall Proposed BlM Loan Authorization (Cove Bay Water Plant) Item 5.1 Regular Council Agenda July 8, 2019 Bill 6 ~» QM The Council Agenda for Monday July 8 contains a recommendation from the CBWSPAC to proceed with a borrowing ¢l_5q bylaw of approximately $2.5 millionwith repayment from CBWS users, not de?ned but estimated at $241. per connection. All residential, commercial connections treated the same, with the existing charge per connection use allows 34 m3 monthly, 136 m3 /billing cycle, maximum 405 m3 I year totals $615, or $1.53 /m3. annually per connection. Many residential users on the system use less than 10 m3 per year,. The overage tee is $1.10/m3, and Mr. Hayre notes in his report that users contacted about their overages from lawn watering, washing vehicles, etc. do not care. Water {$414éq conservation is not being encouraged through this billing system; this matter has been discussed at public meeting of the CBWSPAC in the past and no action was taken. The existing user fees at 615 dollars x 640 users contributes 363600.tar % above the cost of providing the water to connected users. A statutory resen/e of $1 .100,000 has been built up which represents direct contributions from the Cove Bay water users. Other municipal reserves for civic uses could be considered as contributors to this important project; however the recommendations is to bill the entire cost to Cove Bay water users as an additional Parcel Tax. The Cove Bay Water System and Local Advisory Committee Purpose and Establishment Bylaw no. 9, 2000, Consolidated for Convenience - May, 2017, last Amendment Bylaw No. 429, 2016, states. Responsibilities and Duties 17b) work with staff to arrange the holding of the annual information meeting of the residents and property owners of the specified area No annual meeting has been held; the tape of the Committee meeting held June 18, 2019 is hard to follow because of poor audio recording quality. I would ask that this important funding bylaw matter be held off the Agenda until an Annual Information Meeting of the Cove Bay Water System is advertised and convened. Items for discussion could include an update on the plans and costs for the Water Treatment Plant, cost recovery to the CBWS attributable to additional users through expansion area requests or new proposed subdivision and commercial users, and a more equitable and conservation - oriented fee structure for connection users taking over the maximum allocated amount of water during any billing cycle. Additionally, if Cove Bay water users are to be charged the entire cost ofthis borrowing I suggest that there be an option of a one time lump sum payment of approximately 4000 dollars per connection. it paid over 30 years at an interest rate oi 3.37 percent it would be a total cost of 6420 dollars per user. A number of residents are living on retirement incomes and do not want to take on the cost of long term debt at this time in their lives. Thank you for your consideration. Yours truly, ' anger enora Road owen Island, BC VON 1G1 Page 166 of 259 hrtps//mailgoogiecom/mail/u/17ik:129t09593a&view=pt&search=all8.permthid=thread—a% . 1/1 Chevron 6001 Bollinger Canyon Road San Ramon CA 94583 USA Attn. CEO of Chevron Dear Sirs/Mesdames: Re: Chevron Fair Share of Climate Costs in the Municipality of Bowen Island, BC, Canada We write as the Mayor and Council of the Municipality of Bowen Island, British Columbia. Like other communities around the world, we are increasingly concerned about the harmful effects that climate change will have on our community and on other communities around the world. We are being forced to prepare for progressively more serious impacts. We are already facing increased fire risk, summer droughts (most of our residents’ are on wells) and extreme winter rain events. Just this last winter unusually heavy and concentrated rains damaged our stormwater management system and a severe wind storm ripped away the moorings of our government dock. Repairs such as these are placing an increased burden on our municipal taxpayers. As a coastal community, we are also concerned about rising sea-levels and coastal erosion. We expect the climate-related costs facing our community to rise as global temperatures increase and as we plan how best to help our residents withstand the current and expected impacts. A destabilized and more unpredictable climate – a result of fossil fuel pollution – is now inevitable, and growing more severe as you continue to market your products without aggressively moving to a different, more sustainable business model. While we recognize that individual consumers, and our community, do play a role in the fossil fuel economy, your company has had the power to lead the transition away from that reliance, but has instead continued to market products that you have known, or should have known, would harm our communities. We expect your industry to take cradle to grave responsibility for your product – and that starts by taking responsibilityDRAFT for its effects in the atmosphere and the resulting harm to communities. In addition, we would like to hear what steps you plan to take to reduce or eliminate the future impacts of your company’s products on our community. We will do our part to help our community manage the impacts from a new and unpredictable climate, and we look forward to your confirmation that you will do your part as well. Sincerely, Page 167 of 259 Premier John Horgan, West Annex Parliament BuildingsVictoria, BC V8V 1X4CC: George Heyman, Minister of Environment and Climate Change; David Eby, Attorney General; Peter Milobar, BC Liberal Environment and Climate Change Critic; Andrew Weaver, Leader of Green Party of BC Liability for Climate-related Harms Act and Climate Leadership. We write to ask your government to take action to hold global fossil fuel companies accountable for climate change-related harm and costs that occur in British Columbia, through the enactment of a Liability for Climate-related Harms Act – a statute to clarify the legal rules of liability for harm caused by climate change. This statute is essential both to protect BC taxpayers against a rising tide of climate change costs and to give global fossil fuel companies financial incentives to work to solve the climate crisis. Climate impacts in BC We are deeply concerned about what climate change means for our planet, British Columbia and our communities. As a result of fossil fuel pollution, the world has already seen a 1°C increase in average temperatures. In BC we are already seeing: • droughts and heat threatening us with increased wildfires and water shortages, • extreme weather and early melting of snow-pack leading to flooding, landslides, and resident evacuation, • sea level rise requiring expensive coastal protection measures, and • the spread of diseases and pest species, such as Lyme Disease and the Mountain Pine Beetle. The government of British Columbia and other levels of government are on the hook to fund infrastructure upgradesDRAFT and changes to services, in efforts to shield British Columbians from the worst of these climate impacts. Estimates of the potential costs to British Columbia run in the tens of billions of dollars. Estimates of the costs of coastal flooding to BC illustrate the point. Paying the Price, a 2010 report of the National Roundtable on Environment and Economy (NRTEE) estimated costs to Canada by 2020 at $5 billion per year, rising to $21-43 billion per year by 2050 (and much more than that if global temperature increase is not kept to below 2°C). The same report estimates that flooding in BC by 2050 is likely to cost the province an average of between $0.8 and $7.6 billion each year if the world is Page 168 of 259 successful in keeping temperature increases below 2°C. (p. 72). If governments build infrastructure to deal with the potential flooding, this figure will be reduced, but the infrastructure needed for the Lower Mainland has been estimated at $9.5 billion by 2100 to deal with a 1 metre sea-level rise (Delcan. Cost of Adaptation - Sea Dikes and Alternative Strategies (Province of BC, 2012)). Polluters must pay Until now, governments, industry and the public have largely assumed that these costs will be fully borne by taxpayers – much as it was at one time generally assumed that smokers and health care systems would bear the full health costs of smoking. In effect, fossil fuel companies are transferring costs of managing the climate impacts of their products to taxpayers. Not only is that unfair to taxpayers, but it also means that fossil fuel companies and their investors lack economic incentives to transition to a more sustainable business model. The province of British Columbia has the legal power – through a Liability for Climate- related Harms Act – to define the legal consequences associated with climate costs and impacts that are currently being incurred within its borders. The Act could ensure that global fossil fuel companies pay a fair share of those costs – even where the companies that contributed to the impacts are outside the province’s borders.1 BC was the first province in Canada to enact a Tobacco Damages Recovery Act, to enable lawsuits to recover health care costs from cigarette manufacturers. While fossil fuel companies could be sued under existing common law principles, there are significant advantages to the Legislature, rather than the courts, clarifying the legal rules for liability in such cases. Enacting a Liability for Climate-related Harms Act may clarify the legal rules more quickly and cheaply than could occur through protracted litigation, as well as giving the public’s representatives an important opportunity to investigate and quantify theDRAFT costs of climate change and to discuss the role of the fossil fuel industry in paying for those costs. 1See Gage, A. and Wewerinke, M, Taking Climate Justice into our own Hands (Vancouver, BC: West Coast Environmental Law, 2015); Byers, M., Franks, K. and Gage, A. The Internationalization of Climate Damages Litigation. Washington Journal of Environmental Law & Policy, Volume 7, issue 2, July 2017, http://hdl.handle.net/1773.1/1709, last accessed 23 April 2018. Page 169 of 259 Conclusion BC’s government, communities, taxpayers and individual victims cannot afford the rising tide of climate costs that is bearing down upon us. Communities in BC and around the world are demanding that fossil fuel companies pay their share of climate costs.2 As the City of Victoria wrote in a letter to 20 fossil fuel companies about its expected climate impacts: “It would be financially irresponsible of us to assume that our taxpayers will bear the full costs of these impacts of fossil fuel production, while your shareholders continue to benefit financially from the sale of fossil fuels.”3 A relatively small number of companies have the resources, scale, knowledge, technology and expertise to either block or advance climate action. We must ensure that they have every incentive to use that power to build the sustainable economy that we need.4 In enacting a Liability for Climate-related Harm Act, you would help protect BC taxpayers and individuals from massive costs, avoid the need for protracted and expensive litigation to clarify legal responsibility for climate impacts, and, perhaps most importantly, you would send a global message to the fossil fuel industry that its business model can no longer ignore the harm that it is causing. DRAFT 2Here in BC, over 10 local governments, plus the Association of Vancouver Island and Coastal Communities (representing 53 local governments) have voted to send letters to 20 fossil fuel companies demanding that they pay their share of local climate impacts. 3 Letter from City of Victoria to Chevron, November 28, 2017. 4 In many other contexts, the BC government has long required industry to pay for the full costs of their products, as through Extend-ed Producer Responsibility which is a well-established principle of BC’s laws regarding recycling and waste management. Page 170 of 259 Community Economic Development Committee June 14, 2019 DRAFT Community Economic Development Committee Meeting View the Video Minutes of the Community Economic Development Committee Meeting held Friday, June 14, 2019 at 9:30 AM at Municipal Hall, 981 Artisan Lane, Bowen Island, B.C. COMMITTEE IN Rod Marsh, Chair (left at 11:13 AM) ATTENDANCE Ed Wachtman, Vice Chair Kim Brooks Wolfgang Duntz Kiersten Enemark Robyn Fenton Vaune Kolber Maureen Sawasy (left at 11:17 AM) Councillor Alison Morse Councillor Maureen Nicholson STAFF IN ATTENDANCE Emma Chow, Island Community Planner Helen Platts, Community Economic Development Officer (CEDO) Stefania Shortt, Staff Liaison OTHERS IN ATTENDANCE Wendy Koh, Regional Manager, Lower Mainland/Sea to Sky Regional Economic Operations, Ministry of Forest, Lands, Natural Resource Development and Rural Development (via telephone) REGRETS Natasha Vaz Councillor Michael Kaile OPENING OF MEETING The Chair called the meeting to order at 9:35 AM. APPROVAL OF AGENDA Introduction of Late Items It was Moved and Seconded That the Community Economic Development Committee approve the agenda and Late Items agenda as amended for the June 14, 2019 meeting. CARRIED UNANIMOUSLY ADOPTION OF MINUTES Minutes of the May 10, 2019 It was Moved and Seconded Community Economic That the minutes of the Community Economic Development Development Committee Committee meeting held May 10, 2019 be adopted. Meeting CARRIED UNANIMOUSLY Page 171 of 259 Community Economic Development Committee June 14, 2019 PUBLIC COMMENTS There were no public comments. INTRODUCTIONS Welcome to New Community The new Community Economic Development Officer (CEDO), Helen Economic Development Platts and Committee members introduced themselves. Discussion Officer, Helen Platts included: • Rural Dividend Fund Application had included work plan development as the first three months of the CED project. • CEDO looked forward to meeting with each subcommittee to learn more about their activities. ACTION ITEMS Review of Action Items from The Committee reviewed action items from previous meetings. Status the May 10, 2019 meeting was noted. Discussion included: • Communicating toilet locations to business owners By unanimous consent, the Committee agreed to the following actions: Stef Shortt / Chair: Include discussion of public toilet locations in support of TBI planning in December CEDC agenda. DELEGATIONS Emma Chow, Transportation Emma Chow, Transportation Planner, provided the BIM Wayfinding Planner, re: Wayfinding Strategy Guide, noting that while the guide was developed to create Strategy and Signage on signage for the Multi-Use Path project, its principles were Bowen Island transferrable. Highlights included: • Importance of wayfinding to sense of place and the experience of a destination. • Principles include consistency, predictability, and progressive disclosure of information • Landscaping, street furniture, lamposts and garbage receptacles can be included as markers. • Planning: (1) Identify key destinations and how far away they have to be signed (2) Identify route. (3) Create signage plans for each of your routes. Discussion: • Metro has a signage plan that TBI uses, TBI could develop a new visitor route that the municipality could sign. • Parks Department does not currently have sign standards but is interested in developing such. • Heritage Plan may also include signage that would need to be in line with Municipal standards. Page 172 of 259 Community Economic Development Committee June 14, 2019 • Private business wayfinding signage is not permitted on Municipal land. It was noted that the motivation behind inviting the Planner to discuss signage was to indicate toilet locations to visitors. Discussion regarding such included: • Creating a hand-out identifying toilet locations • Creating sandwich signs and/or signpost signs to post at specific locations. It was Moved and Seconded That the Community Economic Development Committee recommend that Council direct staff to look into simple signage to direct people to public washroom facilities. CARRIED UNANIMOUSLY Video provided by Tim Deferred. (Video not provided). Rhodes: View of Entrance to Bowen Island SUBCOMMITTEE REPORTS Business Engagement Robyn Fenton reported on the May 28, 2019 Lunch and Learn event Working Group (notes) with the Tech and Telecommuter business sector noting: • There appeared to be two distinct groups including some who want to work together and some who were more digitally oriented. • CEDC would not be able to support this sector long term, but perhaps a subcommittee could meet with them monthly. • A not very active Facebook group exists about a co-working space. By unanimous consent, the Committee agreed to the following actions: Business Engagement Working Group: Find a champion who can start a co-working group. Business Engagement Working Group: Meet with Chief Librarian to collaborate on co-working space ideas. CEDC Members: Post and promote the library public consultation event on June 18 on Facebook. Digital Roadmap Working Kiersten Enemark provided a connectivity level assessment for the Group Digital Roadmap Working Group. Her recommendations included: • Reaching out to telecommunications service providers regarding improvement of wireless services (she noted that the mountains and trees may result in too many antennas all over the island). Page 173 of 259 Community Economic Development Committee June 14, 2019 • Inviting service providers to locate their infrastructure on Municipal land in order to maintain community control, and also to provide a revenue source for the Municipality. Discussion included: • Next steps: It was decided that rather than asking the Mayor to write a letter to service providers, Mayor and Council meet with SPs at the fall UBCM conference. It was noted that connectivity improvement had not been identified as a strategic priority for 2019 but might be included in the Community Economic Development Plan. By unanimous consent, the Committee agreed to the following actions: Kiersten Enemark: Provide Councillor Morse and Nicholson with contact names and help them prepare for conversations regarding connectivity service provision at UBCM. The discussion led from improvement of infrastructure to developing a digital road map per the presentation made by Collen McCormick, Ministry of Citizen's Services, Connected Communities, at the March 8, 2019 CEDC meeting. It was clarified that every community’s “road map” was unique and generally addressed that community’s problems with technology. It was suggested that the “problem” of wayfinding on Bowen Island could be an example of such and that an app could be designed to address this. Finally, it was advised that public consultation would be a key step to developing a digital road map – finding out what the problems were for stakeholders and how they could be solved. It was confirmed that Colleen McCormick had advised that Peter Elkin, Entrepreneur-in-Residence of the Connected Communities program, would be available as a resource when decisions were farther along. BC Rural Islands Economic Rod Marsh, Chair, advised that the BC Rural Islands Economic Summit Summit Working Group Working Group had been actively helping to organize the November 2019 Summit, and that the format would be similar to that of the BI Community Foundations Vital Conversations exercise. He further advised that Bowen Island representatives were playing a strong role on the 20-person organizing committee with a member on each sub working group. Discussion ensued. Community Story Working Ed Wachtman advised that the Community Story Working Group had Group had to postpone the photo contest until the Fall because TBI had launched a similar initiative. UPDATES Page 174 of 259 Community Economic Development Committee June 14, 2019 Council Councillor Nicholson advised that TBI had received an extra $5,000 for staffing and that a letter was being written to the Ministry of Forests, Land and Natural Resource Development regarding the USSC marina’s federal water lot lease. More information can be found in the Council Highlights: • June 10, 2019 Council Highlights • May 27, 2019 Council Highlights • May 13, 2019 Council Highlights Wendy Koh, Regional Manager, Lower Mainland/Sea to Sky Regional Province Economic Operations, Ministry of Forest, Lands, Natural Resource Development and Rural Development, advised that the Rural Dividend Program was opening its sixth intake on June 15, 2019 and noted that work to gain Bowen Island an exemption was being conducted internally. She further noted that there was a workshop being held in Burnaby on July 23, 2019 regarding disaster recovery and community resilience. By unanimous consent, the Committee agreed to the following actions: Wendy Koh: Coordinate a meeting with BIM Staff and Councillors with RDP team. Councillor Nicholson: Discuss submission of interim report to RDP with CAO. Tourism Bowen Island (TBI) Excerpt from the May 27, 2019 Regular Council meeting regarding increased funding to TBI. Bowen Island Arts Council Ed Wachtman provided a BIAC update, noting that the Behind the th (BIAC) Lines: Contemporary Syrian Art exhibition would close on June 17 and the upcoming exhibition was called Summer Dreams. Staff Nothing to report. NEW BUSINESS Webinar Update (Rod Marsh, Deferred. Chair) INFORMATION ITEMS 2019 Island Plan Provided. Page 175 of 259 Community Economic Development Committee June 14, 2019 2019 CEDC Work Plan Provided. 2019 CEDC Budget Provided. NEXT MEETING Friday, July 12, 2019 at 9:30 AM ADJOURNMENT By unanimous consent, the meeting adjourned at 11:33 AM. Certified Correct: Rod Marsh, Chair Stefania Shortt, Committee Clerk Page 176 of 259 June 24, 2019 VIA E-MAIL: [email protected] Honourable Doug Donaldson Minister of Forests, Lands, Natural Resource Operations & Rural Development Government of British Columbia PO Box 9049, Stn Prov Govt Victoria BC V8W 9E2 Dear Minister Donaldson: Re: Union Steamship Co. BC Water Lot Expiry It has come to our attention that the Union Steamship Co. Marina’s 30 year water lot lease expires in 2022. I understand that an application for renewal is currently under review, but that Union Steamship Co. has requested early renewal of the lease, which would allow them to obtain financing to build floating homes for their staff. Without an early renewal of the lease, creditors are unwilling to approve financing. Council recently approved a rezoning for this property so that the floating staff homes could be built. This development is important for Bowen Island’s economy, as it will provide much-needed affordable housing for local staff and seasonal employees who would otherwise not be able to work on the island. It is especially important during Bowen’s busy summer tourist season, when additional seasonal staff are greatly needed. Bowen Island Municipality supports Union Steam Co. Marina’s request for early renewal of their 30 year water lot lease. Thank you for your consideration. Sincerely, Gary Ander Mayor cc. MP Pamela Goldsmith-Jones, West Vancouver-Sunshine Coast-Sea to Sky Country MLA Jordan Sturdy, West Vancouver-Sea to Sky Oydis Dike Nickle, Union Steamship Co. Ltd. Page 177 of 259 From: Bowen Island Municipality Sent: Wednesday, June 26, 2019 8:34 AM To: Hope Dallas Subject: FW: Request replacement ‐ ITC Report to LTCs and BIM Attachments: ITC Report to LTCs and BIM ‐ May 2019.pdf Importance: High From: Crystal Oberg Hello, A text edit was noted and made in the previous version I sent out. Please replace the previous version with the version attached for circulation to the LTCs and BIM. Thanks, Crystal Oberg From: Crystal Oberg Sent: Monday, June 24, 2019 5:20 PM To: Jas Chonk Hello, Please find attached the ITC Report to LTCs and BIM from the May 21 Islands Trust Conservancy Board meeting. Please note our new way of reporting the meeting outcomes under the Regional Conservation Plan goals. Warm regards, Crystal Oberg| Communications and Fundraising Specialist Islands Trust Conservancy Page 178 of 259 250‐405‐5171, Toll free via Service BC Contact Centre: in Vancouver (604) 660‐2421, Elsewhere in BC 1‐800‐663‐7867 www.islandstrustconservancy.ca Protecting Canada’s Islands in the Salish Sea P Please consider the environment before printing this e‐mailP Page 179 of 259 Islands Trust Conservancy Report to Local Trust Committees and Bowen Island Municipality May 2019 Regional Conservation Plan All of the work the Islands Trust Conservancy undertakes and reports on is guided by the science-based and community-informed 2018-2027 Regional Conservation Plan. The ITC continues to work towards four long-term goals (science-based conservation planning, collaboration with First Nations, protection of core conservation areas and a strong voice for nature conservation) and 25 objectives that further conservation in the entire Trust Area. The following is an update on the ITC activities from the May 2019 ITC Board meeting to meet these goals. Islands Trust Conservancy Board Policy and Bylaw Revisions Goal 4 – A strong voice for nature conservation, core ITC business and operations. The ITC Board gave first, second and third readings to Bylaw No. 2, the “Islands Trust Conservancy Meeting Procedures Bylaw, 2019.” The new bylaw replaces Bylaw No.1 and reflects the ITC name change, allows for the election of a Vice Chair and adds reference to committee meetings. The Board also amended Policy 1.2 Islands Trust Conservancy Board and Committee Elections. Fund Development Advisory Committee (FDAC) Goal 4 – A strong voice for nature conservation, Objective 4.1 – Develop and expand fundraising strategies to support Islands Trust Conservancy programs. The ITC Board received and approved the ITC Fund Development Advisory Committee Terms of Reference and Operating Guidelines. 2017-2018 Annual Report Goal 4 – A strong voice for nature conservation, Objective 4.3 Continue to develop the Islands Trust Conservancy brand and promote organizational recognition through telling of the Islands Trust Conservancy story. The ITC Board received and approved the text for inclusion in the 2017-2018 annual report. Canada Nature Fund Goal 4 – A strong voice for nature conservation, Objective 4.1 – Develop and expand fundraising strategies to support Islands Trust Conservancy programs. The ITC Board discussed potential options for participating in the federal funding announced in 2018. Page 180 of 259 Draft Reconciliation Action Plan and Reconciliation Declaration Goal 2 – Collaboration with First Nations, Objective 2.1 Amend or redraft policies, procedures, plans, document templates and reports to include acknowledgement and consideration of First Nations. The ITC Board direct staff to develop a specific draft reconciliation declaration and action plan for the Islands Trust Conservancy. Executive Committee Liaison Meeting Draft Agenda Goal Three- Objective 3.6 - Participate in significant ecosystem conservation opportunities related to land use planning in collaboration with local trust committees and island municipalities. The ITC Board discussed and approved the agenda items for the upcoming, annual Executive Committee Liaison Meeting. Fire Smart from a Conservation Perspective Goal One – Science-based Conservation Planning, Objective 1.3 - Investigate opportunities for protection of important conservation areas with partners. The ITC Board discussed the issues around fire safety and ecosystem management on ITC owned or protected properties. Current Islands Trust Area Activities Goal Three – Protection of Core Conservation Areas – Objective 3.1 – Manage islands Trust Conservancy conservation areas responsibly and strategically for ecological integrity, species and ecosystems at risk, known threats, public safety and protection of identified features using the Property Management strategy. The ITC has completed the management plan for Fairyslipper Forest Nature Reserve on Thetis Island, is nearing completion of three nature reserve management plans on Gambier Island, and is working on management plans for three nature reserves on Denman Island and one nature reserve on Lasqueti Island. Property monitoring was completed on Bowen, Denman, Hornby, Gabriola, Gambier, Lasqueti, Link, Little D’Arcy, Saturna, Sidney and Thetis Islands. Property monitoring is underway on North Pender and Salt Spring Islands and is being planned for Galiano, South Pender, and South Winchelsea Islands. Current Island-by-Island Activities Goal Three – Protection of Core Conservation Areas – Objective 3.1 – Manage islands Trust Conservancy conservation areas responsibly and strategically for ecological integrity, species and ecosystems at risk, known threats, public safety and protection of identified features using the Property Management strategy. Please feel free to contact the Islands Trust Conservancy for more details. Kate-Louise Stamford, Chair [email protected] Islands Trust Conservancy [email protected] Page 181 of 259 Denman Management planning for three nature reserves, including the Valens Brook Nature Reserve addition, is under way. New ten-year management plans for Inner Island and Lindsay Dickson nature reserves will be completed in 2019. Property monitoring on Denman has been completed for 2019. Invasive species management activities continue at Inner Island, Lindsay Dickson, and Morrison Marsh nature reserves. Gabriola Expansion of the boardwalk over wet areas and exposed roots on the west side of the loop trail in Elder Cedar Nature Reserve has been completed and construction of a 93-ft boardwalk across a seasonally flooded section of trail in the northeast corner is planned for 2019. Property monitoring on Gabriola has been completed for 2019. Galiano Trail maintenance is being planned for Vanilla Leaf Land Nature Reserve in partnership with the Galiano Conservancy Association. Invasive species removal and annual cormorant nest monitoring are being planned for Trincomali Nature Sanctuary in partnership with the Habitat Acquisition Trust. Gambier Management planning for three Gambier Island nature reserves (Brigade Bluffs, Long Bay Wetland, and Mount Artaban) is nearing completion. Property monitoring on Gambier has been completed for 2019. Lasqueti The ITC and the Lasqueti Island Nature Conservancy (LINC) have met the fundraising goal for the Salish View acquisition campaign. Staff are continuing working to finalize the land transfer. Once the land transfer is complete, the ITC will begin public consultation on the draft management plan. Forest restoration activities at Mount Trematon Nature Reserve, led by LINC, have been completed for 2019 with assistance from Katimavik volunteers. Property monitoring on Lasqueti has been completed for 2019. Link Island ITC staff attended a celebration event at Link Island with the landowners and co-covenant holder (Nanaimo and Area Land Trust) and installed conservation covenant signage. Property monitoring on Link Island has been completed for 2019. North Pender The ITC Board discussed a referral from the North Pender Island Local Trust Committee for Bylaw No. 220. The subject property for the bylaw is adjacent to the Medicine Beach Nature Sanctuary. The ITC Board noted concerns about the effects of light pollution on many animal species, including bats, and concerns about storage of toxic materials on the site. Staff provided the ITC Board response to the local trust committee and followed up with planning staff Please feel free to contact the Islands Trust Conservancy for more details. Kate-Louise Stamford, Chair [email protected] Islands Trust Conservancy [email protected] Page 182 of 259 regarding best management practices for external lighting and wildlife. Property monitoring on North Pender is under way. Salt Spring The ITC Board considered a referral from Salt Spring Island planning staff regarding a Development Variance Permit for lands adjacent to the Lower Mount Erskine Nature Reserve. The ITC Board indicated that its interests are not significantly impacted and directed staff to work with the Salt Spring Island Planner to follow up with the landowner to provide information regarding conservation options to provide a natural buffer for the nature reserve. Property monitoring on Salt Spring is under way. Thetis The ITC Board approved a management plan for the Fairyslipper Forest Nature Reserve, which includes a commitment to developing a parallel Management Plan for Areas of Cultural Heritage and Sacred Significance with a flexible timeline. ITC is collaborating with Thetis Island Nature Conservancy and Cowichan Community Land Trust on the design and building of a publicly accessible trail loop in the nature reserve, with a trail opening celebration tentatively scheduled for Earth Day 2020. ITC staff plan to install signage informing the public of Thetis Island nature reserve boundaries later this year. Please feel free to contact the Islands Trust Conservancy for more details. Kate-Louise Stamford, Chair [email protected] Islands Trust Conservancy [email protected] Page 183 of 259 From: Bowen Island Municipality Sent: Wednesday, June 19, 2019 8:43 AM To: Hope Dallas Subject: FW: Islands Trust Council Expresses Disappointment over the Trans Mountain Pipeline Announcement From: Andrew Templeton News Release 200 ‐ 1627 Fort Street Victoria BC V8R 1H8 Telephone 250.405.5151 FAX: 250.405.5155 Toll Free via Enquiry BC in Vancouver 604.660.2421. Elsewhere in BC 1.800.663.7867 [email protected] www.islandstrust.bc.ca June 18, 2019 2019‐14‐IT ISLANDS TRUST RESPONDS TO GOVERNMENT DECISION ON TRANS MOUNTAIN Lekwungen territory, Victoria—The Islands Trust Council expressed disappointment on learning of today’s announcement that the Federal Government plans to continue with the Trans Mountain Pipeline expansion project. Last year, the Federal Court of Appeal quashed the government’s approval of the project, citing the need for better and more fulsome consultation with Indigenous communities and a more comprehensive look at the impact the project will have on marine life off the coast of British Columbia. “We are disappointed that the Prime Minster did not seize the opportunity the Court of Appeal presented him with to correct course on this issue,” said Islands Trust Council Chair, Peter Luckham. “The Islands Trust Council remains resolutely opposed to the Trans Mountain expansion project, believing that the massive increase in tanker traffic will bring intolerable environmental risks to the waters and islands in the Salish Sea, along with very real impacts on the communities who live and work along the oil tanker transport corridor and who are being asked to shoulder the burden of this decision for generations.” In September of last year, in response to the Court of Appeal Decision, trustees from Islands Trust along with councilors from San Juan County in Washington State wrote an open letter to the Prime Minister outlining the reasons for their opposition to the expansion project. In their letter they wrote the following: Is this our new reality: summers of dying whales and unbreathable air? A reality shaped by climate change. A reality shaped by short‐sighted dependence on fossil fuels. We object to Trans Mountain not just because we live along the corridor of risk but because we believe that the environmental and economic costs are simply too high. We believe there are more visionary and less risky ways to spend billions of dollars to generate jobs and taxes for roads, schools, and hospitals. “It is distressing that the day after declaring a national climate emergency,” continued ChaPageir Lu 184ckh ofam 259, “the Federal Government continues to support pipeline expansion, even as the impacts of climate change are increasingly felt. In March of this year, the Islands Trust Council declared a climate change emergency in the Trust Area, following the example of other governments who have made similar declarations in their jurisdictions. As part of the declaration, we called on all levels of government to take action. For our part, we don’t use the term ‘emergency’ lightly. The declaration is a clear acknowledgement that the climate situation is now so serious that urgent action is required. We must change the way we do business. The status quo is no longer acceptable.” ‐30‐ The Islands Trust is a federation of special‐purpose local government bodies representing 26,000 people living within the Islands Trust Area and another 10,000 non‐resident property‐owners. The Islands Trust is responsible for preserving and protecting the unique environment and amenities of the Islands Trust Area through planning and regulating land use, development management, education, co‐operation with other agencies, and land conservation. The area covers the islands and waters between the British Columbia mainland and southern Vancouver Island. It includes 13 major islands and more than 450 smaller islands covering 5200 square kilometres. Contact: Peter Luckham, Chair, Islands Trust Council 250.210.2553 Russ Hotsenpiller, Chief Administrative Officer, via Andrew Templeton, Communications Specialist 250.405.5156 Page 185 of 259 From: Islands Trust Can't read this email? Click here to view it online. Send to a Friend 20 ‐ June ‐ 2019 Trust Council Updates Preserving Island Communities, Culture and Environment NEWS RELEASE ‐ Community Stewardship Awards Recipients Recognized by Islands Trust Council Coast Salish (Penelakut) territory, Galiano Island—The Islands Trust Council announced the recipients of the 16th Islands Trust Community Stewardship Awards at its June 19th meeting on Galiano Island. From among 11 nominees, Trust Council recognized three individuals and two organizations for their outstanding efforts in support of the Islands Trust’s mandate to preserve and protect the unique environment and amenities of the Trust Area. Activities that recipients were involved with include sharing of wisdom, oral history, and knowledge; reducing marine pollution; creating a living field guide; work toward establishing a new nature reserve; and, 44 years of recycling services. In addition, Trust Council, at the recommendation of the advisory committee that oversees the awards process—the Trust Programs Committee—decided to provide posthumously a special lifetime achievement award to honour the work, passion, and commitment of Sara Steil of North Pender Island, who recently passed away. “The Community Stewardship Awards is our opportunity to acknowledge and thank community members for their dedication and commitment to helping preserve and protect the Islands Trust Area,” said Peter Luckham, Chair of the Islands Trust Council. “It is never easy to decide on the final recipients from among all the deserving nominees. This year Trust Council decided to present posthumously a special lifetime achievement award to Sara Steil. Sara was a forceful advocate for the preservation of both land and marine environments. She will be deeply missed in both her island community and the wider Trust Area.” Page 186 of 259 The recipients are from six local trust areas: Enduring Achievement Snuneymuxw Elder Geraldine Manson (C'tasi:a), Gabriola Island: celebrating nineteen years of knowledge holding and sharing Individual Category Mark Bottomley, Lasqueti Island: reducing marine pollution in the Salish Sea Andrew Simon, Galiano Island: creating a “living field guide” Organization Category Saturna Community Club Recycling Centre, Saturna Island: celebrating 44 years of recycling services Thetis Island Nature Conservancy Society, Thetis Island: land acquisition and conservation efforts for Fairyslipper Forest Nature Reserve Special 2019 Community Stewardship Award for Lifetime Achievement Sara Steil, North Pender Island Recipients of the Community Stewardship Awards will be recognized at local trust committee meetings over the coming months. Since its inception in 2002, the Islands Trust Council has recognized 89 individuals and organizations in the Trust Area. The next award nominations will open in March 2021. ‐30‐ The Islands Trust is a federation of special‐purpose local government bodies representing 26,000 people living within the Islands Trust Area and another 10,000 non‐resident property‐owners. The Islands Trust is responsible for preserving and protecting the unique environment and amenities of the Islands Trust Area through planning and regulating land use, development management, education, co‐operation with other agencies, and land conservation. The area covers the islands and waters between the British Columbia mainland and southern Vancouver Island. It includes 13 major islands and more than 450 smaller islands covering 5200 square kilometres. Contact: Peter Luckham, Chair, Islands Trust Council 250.210.2553 Russ Hotsenpiller, Chief Administrative Officer, via Andrew Templeton, Communications Specialist 250.405.5156 Please do not reply to this message. You may use the links below to contact us or change your subscriber settings. Home Page Manage your Subscription Contact Us Privacy Policy Page 187 of 259 From: Bowen Island Municipality Sent: Wednesday, June 26, 2019 1:21 PM To: Hope Dallas Subject: FW: Metro Vancouver's Chair Update ‐ June 2019 From: Metro Vancouver Chair Metro Vancouver Chair Update ‐ June 2019 In this Issue ISSUE 78, June 2019 1. 2018 in Review: What a Year for Metro Vancouver Regional Parks Councillor Ander, 2. Metro Vancouver’s waste composition monitoring Welcome to summer! It’s shaping up to be a hot one and we program delves into 2018 continue to monitor our regional water demand, in the event that we have to increase our water regulations to ensure we waste have enough supply during the dry summer months. 3. Metro Vancouver monitoring water It was a busy month here at Metro Vancouver, starting with demand the annual Federation of Canadian Municipalities (FCM) 4. Air quality expected to conference and AGM in Quebec City in early June. We hosted improve by 2035 despite our annual networking reception – a must attend event for more vehicles on the elected officials from across Canada and a terrific opportunity to make some great connections with oPagether s188 ac rofo s259s the road road country and share and showcase the great work of Metro 5. Biogas Cleanup System at Vancouver. Lulu Island Wastewater Back at home, we released the results of our 2018 waste Treatment Plant composition monitoring study, as well as our year‐in‐review 6. National Zero Waste for regional parks. Not surprisingly, visitor numbers at our Council recommends regional parks continued to climb last year, underscoring the regulatory approaches important role our parks play in connecting residents and for priority plastics visitors with a diversity of natural spaces and the need for us 7. A Future Without Waste: to provide more outdoor recreation spaces to serve our Mobilizing for success in growing population. the Circular Economy As we get outside, it’s good to know we have fresh, clean air 8. Love Food Hate Waste to breathe. Our 2019 Caring for the Air report, also released Canada partners with this month, suggests that while unprecedented levels of celebrity chef Bob wildfire smoke have affected Metro Vancouver’s air quality in Blumer recent years, smog‐forming pollutants are expected to 9. Check it out continue to decline in Metro Vancouver over the next 20 10. Metro Vancouver Videos years. 11. Events around the region In other news, construction will start this summer on a Biogas Cleanup System at Metro Vancouver’s Lulu Island Wastewater Treatment Plant, while our National Zero Waste Council has made some recommendations to deal with 10 priority plastics that could end up as litter, in wastewater or in the oceans. Continuing with the zero waste theme, we launched our spring campaign around Love Food Hate Waste Canada and have secured three keynote speakers for our ninth annual Zero Waste Conference, to be held later this year in October. We’ve also continued to document work being done around the region in terms of housing affordability and community gardens in our Metro Vancouver Close‐Up videos so check them out! Enjoy! Sav Dhaliwal Chair, Metro Vancouver Board [email protected] 2018 in Review: What a Year for Metro Vancouver Regional Parks Page 189 of 259 Smoke from B.C.’s wildfires last summer didn’t deter visitors to Metro Vancouver’s regional parks and greenways. Total park visitation increased to 11.7 million last August, with 10 sites setting new record highs in 2018. The record visitation numbers were just one of many achievements highlighted in the recently released 2018 Regional Parks Annual Report, which provides a comprehensive overview of the Regional Parks’ annual visitation, activities, programs and stories. Metro Vancouver Regional Parks, which aims to protect important natural areas and connect residents with the outdoors, grew the system with the acquisition of 11.05 hectares last year, at Campbell Valley Regional Park, Glen Valley Regional Park, Kanaka Creek Regional Park and Widgeon Marsh Regional Park Reserve. Natural resource management and stewardship activities also restored habitat and revitalized ecosystems, including the removal of 28 tons of invasive species with the help of volunteers, while Metro Vancouver Regional Parks and consultants won an award for the innovative design of Surrey Bend Regional Park. Several by‐the‐number statistics in the report were also highlighted: 7,392 volunteers contributed 25,938 hours to programs and activities that support, sustain and conserve regional parks 60,619 people of all ages connected to nature through 1,057 programs and events 125,631 guests enjoyed picnic shelters and other bookable day‐use facilities 142,205 guests overnighted in camping facilities For more information, the 2018 Regional Parks Annual Report is available online. Page 190 of 259 Metro Vancouver’s waste composition monitoring program delves into 2018 waste Compostable organics, followed by paper, plastic and non‐compostable organics such as treated wood, were the most prevalent materials found in Metro Vancouver’s 2018 waste composition monitoring study. The study analyzed the composition of the waste stream across 161 material categories, including paper, plastic, and compostable organics, and included waste from the single‐family, multi‐family, commercial/institutional, and the drop‐off sectors. It also analyzed streetscape bins and, for the first time, collected data on single‐use items, establishing baseline data on the prevalence of these items in the region. The last full‐scale waste composition study was in 2016. The 2018 results show the amount of compostable organics in the waste stream have remained stable since 2016, but disposal of non‐compostable organics, such as treated wood, has increased – likely due to the challenges of processing construction and demolition waste at private facilities in the region. At the same time, there have been slight decreases in the total tonnage of paper and plastic disposed of since 2016. Metro Vancouver will continue to monitor what’s in the waste stream and review options to increase diversion of common materials. This work helps Metro Vancouver track progress against the Integrated Solid Waste and Resource Management Plan, which has a target to increase the regional diversion rate to 80% by 2020, and target specific materials for diversion programs. For more information: https://vimeo.com/310235320 Metro Vancouver monitoring water demand Page 191 of 259 Metro Vancouver’s lawn watering regulations are in effect across the region from May 1 until October 15, in order to conserve treated drinking water during the hotter, drier summer months. Metro Vancouver’s water supply for 2.5 million residents comes from rain and snow melt, which is stored in three source reservoirs, Capilano Lake, Seymour Lake and Coquitlam Lake, and three alpine lakes, Palisade Lake, Burwell Lake and Loch Lomond. Demand on Metro Vancouver’s regional water supply can increase by over 50 percent during the summer months, largely due to lawn watering. Each year, staff plan for the summer high water demand season by using computer modelling to forecast how much water we will have in the source reservoirs and alpine lakes by the time the rains return in the fall. This modelling considers various scenarios and uses the highest historic water demands, extended drought period river inflows, watershed snow survey reports and expected weather conditions. The modelling results are an indicator of the likelihood the region will be able to remain within Stage 1 Watering Regulations or must apply more stringent regulations in order to conserve water. Throughout the year, the region’s water supply is managed on a daily basis using real time information such as actual river inflows, source lake levels, and daily water consumption. The use of water from the source reservoirs is optimized to meet the regional water demand, operational and maintenance‐related requirements, as well as minimum downstream flows for fisheries and recreation. Capilano, Seymour and Coquitlam Lakes each supply about one third of the region's drinking water. Water supplied from Coquitlam Lake can be increased to meet about half of the region's water demand during the summer season. As of June 9, the Total Source Storage was at 93 percent of maximum. Capilano Lake and Seymour Lake will be maintained at or near full pool elevation for as long as possible. All three alpine lakes are currently full and available for summer use. Page 192 of 259 Air quality expected to improve by 2035 despite more Air quality expected to improve by 2035 despite more vehicles on the road Although unprecedented levels of wildfire smoke have affected Metro Vancouver’s air quality in recent years, smog‐forming pollutants are expected to continue to decline in Metro Vancouver over the next 20 years, according to the latest Caring for the Air report for 2019. The eighth annual report suggests that from 2015 to 2035, regional smog‐forming emissions from vehicles could decrease by 10 per cent and regional GHG emissions are expected to decrease by one percent. Initiatives for non‐road diesel engines and residential wood heating are contributing to the improvements in smog‐forming emissions. Despite more vehicles on the road, key measures such as enhanced emissions standards for vehicles and lower‐carbon fuels are producing emissions reductions. Programs to increase awareness and uptake of electric vehicles can drive these reductions even further, moving Metro Vancouver towards its targets in the Climate 2050 Strategy. In recent years, wildfire smoke has triggered lengthy air quality advisories, with an unprecedented 22 days under air quality advisories in the summer of 2018. The increased number of advisories underscores the importance of Metro Vancouver’s extensive Air Quality Monitoring Network, which includes 31 monitoring stations from Horseshoe Bay to Hope, and collects data every hour, seven days a week. This data available to the public in real‐time data at www.airmap.ca. A discussion paper on a new Clean Air Plan is expected to go to the public and interested parties for feedback and comments in 2019, with adoption of a new Clean Air Plan (Metro Vancouver’s fourth) to be considered by the Board in 2020. Metro Vancouver is also implementing its Climate 2050 Strategy, which will guide policy and actions across the region to reduce carbon emissions and prepare for the effects of a changing climate. Page 193 of 259 Biogas Cleanup System at Lulu Island Wastewater Treatment Plant Construction will start this summer on a Biogas Cleanup System at Metro Vancouver’s Lulu Island Wastewater Treatment Plant. This new system, which is expected to take 14 months to construct, will clean surplus, untreated digester gas (or biogas) to pipeline quality biomethane and inject it into Fortis BC’s natural gas grid. In the wastewater treatment process, biogas is generated as a by‐product. The biogas is used as a fuel for plant and process heating needs and any surplus biogas is flared. With the new Biogas Cleanup System, this surplus biogas is purified and sold to Fortis BC, and offered as a sustainable energy source. Fortis BC will use the purified gas as part of its renewable natural gas program. The new system will employ a water scrubbing technology that is chemical free, self‐contained, and environmentally friendly. This project supports Metro Vancouver’s commitment to protect public health and the environment. This innovative treatment system will result in a decrease in the flaring of digester gas, a reduction in regional greenhouse gas emissions, and the reuse of a sustainable resource. The system will produce enough renewable natural gas to heat 400 homes and gas production will increase as our local population grows. National Zero Waste Council recommends regulatory approaches for priority plastics Page 194 of 259 The National Zero Waste Council’s Plastics Advisory Panel has submitted a list of potential regulatory actions [insert hyperlink to report] to the Canadian Council of Ministers of the Environment (CCME) to address 10 priority plastic wastes. The CCME is developing an Action Plan for a Zero Plastic Waste Strategy. The National Zero Waste Council, an initiative of Metro Vancouver, formed the Panel to identify priority plastics that adversely affect local governments (e.g. as litter or in wastewater) and/or the environment (especially oceans). The Panel, which included local governments and affiliate organizations from across Canada, recommended the possible regulatory actions they considered most effective and feasible to enact in the short to medium term. The priority plastics included both ‘single‐use’ and ‘durable’ plastic products such as bags, bottles and caps, cigarette filters, clothing and other textiles, fishing nets and gear, foam cushions, food ware, and tires. The recommended regulatory actions ranged from controlled usage to economic incentives and fines, and harmonized Extended Producer Responsibility (EPR) programs. The Panel’s recommendations were forwarded to the CCME in May. In June, the federal government announced its intent to deal with single‐use plastic wastes through usage restrictions and EPR. A Future Without Waste: Mobilizing for success in the Circular Economy Page 195 of 259 The 2019 Zero Waste Conference is gearing up for October 30‐31 when it will explore questions around the steps Canada needs to take to integrate into the global circular economy, and how success will look in our lives and communities ahead of the World Circular Economy Forum, which will be hosted by Canada in 2020. Keynote speakers for the event include Tom Szaky, founder & CEO of TerraCycle, a global leader in the collection and repurposing of complex waste systems, and Arthur Huang, CEO & founder of Miniwiz, which turns post‐consumer waste into innovative products. Hot off the 2019 World Circular Economy Forum in Helsinki, Kari Herlevi, project director, Circular Economy, at Sitra, the Finnish Innovation Fund, will also join the conference. The conference pulls together thought leaders, change makers and innovators from Canada and around the globe, highlighting circular economy success stories, waste prevention innovations, and local and global perspectives as the shift to waste prevention and transition to a circular economy continues to gain momentum. Register now Love Food Hate Waste Canada partners with celebrity chef Bob Blumer Page 196 of 259 Love Food Hate Waste Canada – a consumer awareness campaign delivered by the National Zero Waste Council in collaboration with nine founding campaign partners including Metro Vancouver – partnered this spring with renowned celebrity chef Bob Blumer to get people to rethink their relationship around food through a “Plan It. Use It. Eat It.” campaign. Household food waste is a significant issue across the country. The Council’s 2017 Benchmark Study confirmed that over 60 percent of the food Canadians throw away could have been eaten, costing the average household more than $1,100 per year. For Canada as a whole, this amounts to 2.2 million tonnes of edible food thrown out each year, at a cost of $17 billion to consumers. Blumer appeared on the Marilyn Dennis Show, Global, CTV and CBC. In Toronto, he participated in outreach events organized by the City of Toronto at the St. Lawrence Market, and at Metro Vancouver’s outreach event at the Riley Park Saturday market on June 1, alongside George Heyman, BC Minister of Environment and Climate Change Strategy. New meal planning tools, recipes and videos that were created for the “Plan It. Use It. Eat It.” campaign can be found online at www.lovefoodhatewaste.ca. Or follow via social media for great tips, strategies and more: Facebook, Instagram, and Twitter. Summer 2019 Nature Program Guide Page 197 of 259 The Summer edition of Metro Vancouver Regional Parks’ Nature Program Guide (Check it Out) is bursting with fresh programs and events. Pack a picnic, lace up those hiking books and step into regional parks to reconnect with nature where you can: Watch bats emerge as dusk descends. Get away from the hustle and bustle to paddle calm waters. Capture the wonder of wetlands through watercolour painting. Watch your child’s imagination run wild at a nature play date. Registration now open! Metro Vancouver Close‐Up Videos Burnaby Housing Task Force The City of Burnaby is starting several housing initiatives, which include supportive housPageing, w198ar mofi n259g centres and the Mayor’s Task Force on Community Housing, to explore strategies for improving access to housing and affordability. Communities in Bloom ‐ City of Coquitlam The City of Coquitlam has made it to the international level of a competition called Communities in Bloom. It's a program that encourages community pride, beautification and environmental responsibility. Events around the region Metro Vancouver’s Watershed Tours Metro Vancouver offers tours of our protected watersheds every summer to help peoplePage dis c199ov eofr t259hese pristine valleys firsthand. Join us and register for an engaging and scenic guided tour. Information and registration Canada Day Various locations throughout Metro Vancouver Enjoy celebrations throughout the region to celebrate Canada’s birthday, including fireworks, parades and live entertainment. July 1 Car Free Day on Commercial Drive Venables to N. Grandview on Commercial Drive, Vancouver The Car Free Day festival stretches across 15 blocks of Commercial Drive, featuring local artisans, musicians, community activities, delicious food, tons of entertainment and activities for all ages. Bring a water bottle and refill at the Water Wagon, while learning more about Metro Vancouver’s water system. July 7, 12 – 7pm More information Summer Family Fun Fest West Vancouver Community Centre, 2121 Marine Drive, West Vancouver Free activities for the whole family including, swimming, bouncy castles, inflatable slip and slide, gymnastics, Sportball demos and more. There will also be live music and food trucks on site and a selection of locally made items. July 13, 10am – 5pm Information and registration Fun City Festival Victoria Park, City of North Vancouver The City of North Vancouver’s 1,000‐foot‐long water slide returns as the main attraction for both sliders and spectators. All activities will take place around Victoria Park, which will be filled with vendors, food trucks, live music and entertainment. Bring your water bottle for refills at the Water Wagon. July 13‐14, 10am‐6pm More information Aldergrove Fair Days Aldergrove Kinsmen Community Centre, Township of Langley Concerts, parade, food, midway rides and more at the annual Aldergrove Fair Days. July 19‐21 More information The Shipyards at the Waterfront Grand Opening Page 200 of 259 The City of North Vancouver’s Shipyards features restaurants, cafes, shops and services, a boutique hotel, space for community events, concerts and markets, plus the region’s largest outdoor skating rink in the winter and a water park in the summer. Join the official opening of the Shipyards at the Waterfront for a fun‐ filled, water‐themed community celebration. July 20, 1‐4pm More information Boundary Bay Airshow Boundary Bay Airport, 7800 Alpha Way, Delta This year’s airshow will showcase the Canadian Forces Snowbirds and the Canadian CF‐18 Hornet Demonstration Team, as well as other performers. The airshow will also feature a family zone, car show and food vendors. The Boundary Bay Airshow is a free event. July 20, 12 – 4:30pm More information Surrey Fusion Festival Holland Park, Surrey A celebration of food, music and culture. Featuring 55 cultural pavilions, 200 performers and seven stages. July 20‐21, 11am‐10pm More information Edmonds City Fair & Classic Car Show Edmonds Street – Canada Way to Kingsway, Burnaby Join in this street festival along Edmonds Street from Canada Way to Kingsway. Featuring a car show, food vendors, live music, rides, petting zoo, talent show and displays. July 21, 11am – 4pm More information Richmond Maritime Festival Britannia Shipyards, Richmond The Richmond Maritime Festival celebrates all things waterfront at the Britannia Shipyards National Historic Site. From wooden boats to model boats, water safety to sea creatures, local lore to fishing history, the festival invites visitors to explore a spectacular heritage site with activities and performances for all ages. July 27‐28, 11am – 6pm More information Maple Ridge/Pitt Meadows Country Fest Albion Fairgrounds, 23448 Jim Robson Way, Maple Ridge Enjoy the largest 4‐H livestock shows in BC, horse shows, home arts and gardening competitions, and a range of farm exhibits and demonstrations. The fair also includes an entertainment lineup, kidsPage’ en t201ert aofin 259ers and more. Admission is free. July 27‐28 More information Zero Waste Conference Vancouver Convention Centre East ‐ 999 Canada Place, Vancouver Registration is now open for the 2019 Zero Waste Conference: A Future Without Waste: Mobilizing for success in the circular economy, to be held in October 2019. The annual conference attracts thought leaders from around the world, highlighting circular economy success stories, waste prevention innovations, and local and global perspectives as the shift to waste prevention and the transition to a circular economy continues to gain momentum. October 30‐31, 2019 – early bird registration closes July 2nd! Information and registration Copyright © 2019 Metro Vancouver. All rights reserved. Page 202 of 259 From: Patricia Rojas Caro Good morning, Please see attached a letter and enclosed documents from the First Nations Leadership Council (FNLC) in response to the letter sent on May 28 by the Islands Trust Council Chair Peter Luckham to First Nations in the Islands Trust Area regarding the Climate Change Emergency Declaration. Regards, Patricia Rojas ‐‐ Regional Climate Change Coordinator BC Assembly of First Nations Cell#: 12508591511 Email: [email protected] Web: http://bcafn.ca From: Jas Chonk Page 203 of 259 FIRST NATIONS LEADERSHIP COUNCIL DRAFT June 25, 2019 Peter Luckham via Email Chair, Islands Trust Council Email: [email protected] Dear Mr. Luckham, RE: Climate Change Emergency & FN Engagement Thank you for sharing copies of the Islands Trust Council’s Climate Change Emergency Declaration and news release. We appreciate that your Council and members are making climate change a priority, are taking concrete steps to play your part to respond to the emergency, and that you understand the importance of doing this work collaboratively with First Nations. As your letter notes, First Nations in British Columbia believe that we are in an environmental emergency due to climate change. The Union of BC Indian Chiefs and the BC Assembly of First Nations both have climate change Resolutions (Resolution no. 2019-02: “Climate Emergency and First Nations Climate Emergency Plan”, and Resolution no. 04/2019: “Climate Emergency and Support for the Development of a BC First Nations Climate Change Strategy”, enclosed) passed by our respective Chiefs-in-Assembly, calling for the First Nations Leadership Council (FNLC) to work together on climate change issues through strong advocacy and action to address this crisis. The FNLC, made up of the First Nations Summit (FNS), the Union of BC Indian Chiefs (UBCIC), and the BC Assembly of First Nations (BCAFN), has a mandate to work together to improve the socio-economic conditions of First Nations in British Columbia, and to advance recognition and reconciliation of pre-existing Aboriginal Title and Rights, and Treaty Rights, with the assertion of Crown sovereignty. With regards to the FNLC climate change response, as mandated by the two resolutions, we are planning to: 1. Develop a First Nations Climate Change Strategy and Action Plan, including a bold Just Transition Plan informed by First Nation priorities and knowledge, which will guide climate emergency response and communicate to partners about priority areas. 2. Host a BC First Nations Climate Change Session to showcase important information for First Nations on climate change adaptation and mitigation initiatives. Page 204 of 259 3. Engage with the Provincial and Federal governments to ensure: • the meaningful participation of BC First Nations in all climate change-related initiatives to safeguard that inherent and constitutionally protected Indigenous Title, Rights and Treaty Rights are recognized and upheld; • that any climate change plan developed by British Columbia must stop the further expansion of greenhouse gas emitting projects and infrastructure and support the development of renewable energy and alternative energy economies. We welcome the opportunity to foster dialogue and work collaboratively with all levels of government and sectors of British Columbia, including the Islands Trust Council. We look forward to receiving more information on your plan to engage First Nations on climate change. For future communications, you can contact the technical representatives from our respective organizations working on the climate file: Patricia Rojas (Regional Climate Change Coordinator at the BCAFN, T: 250-859-1511, E: [email protected]), and/or Andrea Glickman (Policy Director at the UBCIC, C: 604-842-2977, E: [email protected]), and/or Colin Braker (Communications Director at the FNS, T: 604-926-9903, E: [email protected]). Sincerely, FIRST NATIONS LEADERSHIP COUNCIL On behalf of the FIRST NATIONS SUMMIT Cheryl Casimer Robert Phillips Lydia Hwitsum On behalf of the UNION OF BC INDIAN CHIEFS Grand Chief Stewart Phillip Chief Don Tom Kukpi7 Judy Wilson On behalf of the BC ASSEMBLY OF FIRST NATIONS: Regional Chief Terry Teegee Page 205Page of 2592 of 3 Enclosures: • UBCIC - Resolution no. 2019-02: Climate Emergency and First Nations Climate Emergency Plan. • BCAFN - Resolution no. 04/2019: Climate Emergency and Support for the Development of a BC First Nations Climate Change Strategy cc . Russ Hotsenpiller, CAO, via Andrew SXIMEȽEȽ (Esquimalt) Nation Templeton Tla’amin (Sliammon) Nation BOKÉ ĆEN (Pauquachin) First Nation Tsawwassen First Nation Cowichan Tribes Tsleil-Waututh Nation Halalt First Nation T’Sou-ke Nation Homalco First Nation Wei Wai Kum (Campbell River) First Klahoose First Nation Nation K’ómoks First Nation We Wai Kai (Cape Mudge) First Lake Cowichan First Nation Nation Lekwungen (Songhees) Nation W̱JOȽEȽP (Tsartlip) First Nation Lyackson First Nation W̱SIḴEM (Tseycum) First Nation MÁLEXEȽ (Malahat) Nation xwməθkwəy̓əm Musqueam Penelakut Tribe Hul’qumi’num Treaty Group Qualicum First Nation Laich-kwil-tach Treaty Society Scia’new (Beecher Bay) First Nation Nanwakolas Council SEMYOME (Semiahmoo) First Nation Naut’sa mawt Tribal Council shíshálh First Nation Te’mexw Treaty Association Snuneymuxw First Nation Minister of Municipal Affairs & Sḵwxw̱ ú7mesh (Squamish) Nation Housing Snaw-naw-as (Nanoose) First Nation Minister of Indigenous Relations & SȾÁUTW̱ (Tsawout) First Nation Reconciliation Stz’uminus First Nation Bowen Island Municipal Council Islands Trust Council Page 206Page of 2593 of 3 BRITISH COLUMBIA ASSEMBLY OF FIRST NATIONS 1004 Landooz Road Prince George, BC V2K 5S3 Website: www.bcafn.ca BCAFN SPECIAL CHIEFS ASSEMBLY Resolution 04/2019 Nicola Valley Institute of Technology, Merritt, BC March 7 & 8, 2019 SUBJECT: CLIMATE EMERGENCY AND SUPPORT FOR THE DEVELOPMENT OF A BC FIRST NATIONS CLIMATE CHANGE STRATEGY MOVED BY: DUSTIN RIVERS, PROXY FOR SQUAMISH NATION SECONDED BY: CHIEF MARK POINT, SKOWKALE FIRST NATION DECISION: CARRIED WHEREAS: A. The October 2018 report entitled ‘‘Special Report on Global Warming of 1.5oC’ by the Intergovernmental Panel on Climate Change and the November 2018 Fourth National Climate Assessment report found that: A. Human activity and growth is the dominant cause of observed climate change over the past century; B. A changing climate is causing sea levels to rise and an increase in wildfires, severe storms, droughts, and other extreme weather events that threaten human life, Indigenous food security, healthy communities, and critical infrastructure; C. Global warming at or above 2 degrees Celsius beyond pre-industrialized levels will cause: a. mass migration from the regions most affected by climate change; b. wildfires that, by the end of the century, will burn twice as much average area per year in Canada by the end of the century as has burned in the recent past, and the diseases associated with that; c. a loss of more than 99 percent of all coral reefs on Earth; d. more than 350,000,000 more people to be exposed globally to deadly heat stress by 2050; Certified copy of a resolution adopted on the 7th day of March, 2019, at NVIT, Merritt, BC Terry Teegee, BC Regional Chief Page 1 of 4 Page 207 of 259 D. Global temperatures must be kept below 1.5 degrees Celsius above pre-industrialized levels to avoid the most severe impacts of a changing climate, which will require: a. global reductions in greenhouse gas emissions from human sources of 40 to 60 percent from 2010 levels by 2030; and b. net-zero emissions by 2050; E. Climate change represents an urgent and potentially irreversible threat to human societies and the planet. Canada’s response to climate change has included signing the Paris Agreement (2015) and developing the Pan-Canadian Framework on Clean Growth and Climate Change (the “Framework”) as the pathway to achieve Canada’s commitments. The Framework includes four pillars: pricing carbon pollution; investing in clean technology, innovation and jobs; adapt and build resilience; and other complementary climate actions; F. climate change, pollution, and environmental destruction have exacerbated systemic racial, regional, social, environmental, and economic injustices by disproportionately affecting indigenous communities, communities of color, migrant communities, deindustrialized communities, depopulated rural communities, the poor, low-income workers, women, the elderly, the unhoused, people with disabilities, and youth; G. in December 2018, BC released CleanBC (“CleanBC”) (2018), a plan for a new low-carbon economy, which includes ambitious targets and actions to reduce greenhouse gases. CleanBC states, “making these changes cannot leave anyone behind”, and includes a commitment to “work in collaborations with Indigenous people to seize new clean economy opportunities and help communities to adapt to the impacts of climate change;” H. BC’s 2019 budget included $902 Million to implement CleanBC over the next three years. Some of the investments specific to Indigenous Peoples includes $3 million to support the BC Indigenous Clean Energy Initiative and $15 million for the new Remote Community Clean Energy Strategy; I. on October 25th, 2016, the BCAFN Chiefs-in-Assembly passed Resolution 30/2016 demanding that any climate change plan developed by Canada must be done so in conjunction with Indigenous Peoples and must recognize and uphold our inherent and constitutionally protected Indigenous Title, Rights, and Treaty Rights.; J. in October 26th, 2016, the BCAFN Chiefs-in-Assembly passed Resolution 31/2016 directing the Regional Chief to call on the Government of Canada to ensure that plans and actions to address climate change be guided by Indigenous Peoples’ knowledge and be collaboratively developed with Indigenous Peoples; K. to date, BC’s First Nations have not been meaningfully involved in the development of Federal and Provincial legislation, strategies, plans and other decisions related to climate change; L. The United Nations Declaration on the Rights of Indigenous Peoples states: Article 25: Indigenous peoples have the right to maintain and strengthen their distinctive spiritual relations with their traditionally owned or otherwise occupied and used lands, territories, waters, and coastal seas and other resources and to uphold their responsibilities to future generations in this regard; Article 29: (1) Indigenous peoples have the right to the conservation and protection of the environment and the productive capacity of their lands or territories and resources. States shall Certified copy of a resolution adopted on the 7th day of March, 2019, at NVIT, Merritt, BC Terry Teegee, BC Regional Chief Page 2 of 4 Page 208 of 259 establish and implement assistance programmes for indigenous peoples for such conservation and protection, without discrimination. Article 32: (1) Indigenous peoples have the right to determine and develop priorities and strategies for the development or use of their lands or territories and other resources; (2) States shall consult and cooperate in good faith with the Indigenous peoples concerned prior to the approval of any project affecting their lands or territories and other resources, particularly in connection with the development, utilization or exploitation of mineral, water or other resources; (3) States shall provide effective mechanisms for just and fair redress for any such activities, and appropriate measures shall be taken to mitigate adverse environmental, economic, social, cultural or spiritual impact. M. extreme events threaten BC, including in recent years the mountain pine beetle epidemic, drought, unprecedented wildfires and floods, and landslides. Experts state that these patterns will get worse with climate change; N. Indigenous communities are particularly vulnerable to climate change impacts and disproportionally affected while having contributed relatively little to the problem. The unique threats faced by Indigenous Communities requires explicit consideration and timely planning; O. Indigenous peoples have thousands of years of knowledge that comes from the intrinsic relationship we have with our territories and ecosystems. The inclusion of this knowledge is essential to the success of policies and measures directed towards mitigating and adapting to climate change; P. there is a historic and time-sensitive opportunity to elevate the role of BC First Nations to their rightful role as Rights and Title holders in their respective Territories, and to co-develop climate change strategies and implementation plans with British Columbia and Canada; and Q. First Nations have the right to determine and direct their own environmental strategies and policies concerning the continued development of projects that directly impact the welfare and conservation of their lands, territories and resources: R. the BCAFN Chiefs-in-Assembly recognizes the breakdown of the stable climate and sea level under which human civilization constitutes a climate emergency; and S. a BC First Nations Climate Change Strategy and Climate Change Advisory Group could drive climate change resilience, protect and maintain important resources, foster sustainable economic growth, and promote long-term community and spiritual vitality. THEREFORE BE IT RESOLVED THAT: 1. The BCAFN Chiefs-in-Assembly demand that any climate change plan developed for projects by British Columbia must be done in conjunction with Indigenous peoples and must recognize and uphold our inherent and constitutionally protected Indigenous Title, Rights and Treaty Rights and be consistent with the historic Supreme Court of Canada’s Tsilhqot’in Nation judgment and United Nations Declaration on the Rights of Indigenous Peoples; 2. the BCAFN Chiefs-in-Assembly directs the Regional Chief to ensure that any climate change plan developed by British Columbia must stop the further expansion of greenhouse gas emitting projects and Certified copy of a resolution adopted on the 7th day of March, 2019, at NVIT, Merritt, BC Terry Teegee, BC Regional Chief Page 3 of 4 Page 209 of 259 infrastructure (whether the GHG emissions are produced locally or via fossil fuel exports), and support development of renewable energy and alternative energy economies; 3. the BC Chiefs-in-Assembly supports BCAFN’s participation in ongoing engagement on climate change with the Government of Canada, and the Province; 4. the BCAFN Chiefs-in-Assembly supports the development and implementation of a BC First Nations led climate action session that will strengthen and facilitate First Nation participation in a just transition to an economy that achieves greenhouse gas reductions to 40-60% by 2030 from 2010 levels and net zero emissions by 2050 and work to rectify the shortfalls of the CleanBC plan; 5. the BCAFN Chiefs-in-Assembly directs Regional Chief, working with the Union of BC Indian Chiefs and the First Nations Summit as the First Nations Leadership Council, to seek resources and plan a climate action session for First Nations in BC that will involve strategy and planning to implement responses to climate change including mitigation, adaptation and clean growth activities, specifically planning around First Nations participating in achieving greenhouse gas reductions of 40-60% by 2030 from 2010 levels and net zero emissions by 2050 through a fair and just transition for our communities and workers; and 6. the BCAFN Chiefs-in-Assembly directs the Regional Chief, working with the Union of BC Indian Chiefs and the First Nations Summit as the First Nations Leadership Council, to prepare a bold Just Transition Plan/First Nations Climate Change Strategy for BC to review and provide feedback on. This BC First Nations’ Just Transition Plan/Strategy will align with the IPCC’s recommendations and scientifically backed reduction targets and will establish the importance of ensuring that climate planning protects traditional ecological knowledge, and is respectful of and co-created with First Nations in BC. Certified copy of a resolution adopted on the 7th day of March, 2019, at NVIT, Merritt, BC Terry Teegee, BC Regional Chief Page 4 of 4 Page 210 of 259 UNION OF B.C. INDIAN CHIEFS CHIEFS COUNCIL FEBRUARY 27TH-28TH, 2019 MUSQUEAM COMMUNITY CENTRE, XʷMƏΘKʷƏY̓ƏM (MUSQUEAM TERRITORY) Resolution no. 2019-02 RE: Climate Emergency and BC First Nations Climate Emergency Plan WHEREAS the October 2018 report entitled ‘‘Special Report on Global Warming of 1.5oC’ by the Intergovernmental Panel on Climate Change and the November 2018 Fourth National Climate Assessment report found that: 1. Human activity is the dominant cause of observed climate change over the past century; 2. A changing climate is causing sea levels to rise and an increase in wildfires, severe storms, droughts, and other extreme weather events that threaten human life, Indigenous food security, healthy communities, and critical infrastructure; 3. Global warming at or above 2 degrees Celsius beyond pre-industrialized levels will cause: a. mass migration from the regions most affected by climate change; b. wildfires that, by the end of the century, will burn twice as much average area per year in Canada by the end of the century as has burned in the recent past, and the diseases associated with that; c. a loss of more than 99 percent of all coral reefs on Earth; d. more than 350,000,000 more people to be exposed globally to deadly heat stress by 2050; 4. Global temperatures must be kept below 1.5 degrees Celsius above pre-industrialized levels to avoid the most severe impacts of a changing climate, which will require: a. global reductions in greenhouse gas emissions from human sources of 40 to 60 percent from 2010 levels by 2030; and b. net-zero emissions by 2050; WHEREAS climate change, pollution, and environmental destruction have exacerbated systemic racial, regional, social, environmental, and economic injustices by disproportionately affecting indigenous communities, communities of color, migrant communities, deindustrialized communities, depopulated rural communities, the poor, low-income workers, women, the elderly, the unhoused, people with disabilities, and youth; 2019-02 Page 211 of 259Page 1 of 3 WHEREAS climate change threatens the security and way of life of Indigenous peoples throughout Canada and the world, which has been evident in British Columbia as record-breaking temperatures in the summer of 2018 contributed to rampant forest fires, drought, and elevated water temperatures impacting wild salmon and other species; WHEREAS the mandate letter for Minister of Environment and Climate Change Strategy, George Heyman, called upon him to implement a climate-action strategy that would allow BC to meet carbon reduction targets and legislate a new 2030 reduction target. Heyman was mandated to ensure that the legal rights of First Nations are respected, and that BC’s interests remain protected in the face of the Kinder Morgan pipeline expansion and the threat of increased tanker traffic; WHEREAS by Resolution 2016-06, the UBCIC Chiefs Council demanded that any climate change plan developed by Canada must be done in conjunction with Indigenous peoples and must recognize and uphold our inherent and constitutionally protected Indigenous Title, Rights and Treaty Rights and be consistent with the historic Supreme Court of Canada’s Tsilhqot’in Nation judgment. Further, the UBCIC Chiefs Council directs the UBCIC Executive to ensure that any climate change plan developed by Canada must stop the further expansion of fossil fuel production and export, and support development of alternative energy and alternative energy economies; WHEREAS in July 2018 the BC government released three intention papers: Clean, Efficient Buildings, Clean Transportation and A Clean Growth Program for Industry that would inform the clean growth plan to be later released; WHEREAS UBCIC provided a submission responding to the three intention papers and while the framework for sustainable energy growth with fewer emissions was a step in the right direction, UBCIC highlighted important concerns around consent, accessibility, and existing projects and environmental disasters including the Mount Polley mine disaster, the TMX, and the Site C Dam, that are contributing to carbon emissions, environmental harm, and violations of Indigenous Title and Rights, and Treaty Rights; WHEREAS the UN Declaration on the Rights of Indigenous Peoples, which the Governments of British Columbia and Canada have adopted without qualification and have committed to implement, affirms: Article 18: Indigenous peoples have the right to participate in decision-making in matters which affect their rights, through representatives chose by themselves in accordance with their own procedures, as well as to maintain and develop their own indigenous decision-making institutions. Article 29(1): Indigenous peoples have the right to the conversation and protection of the environment and the productive capacity of their lands or territories and resources. States shall establish and implement assistance programmes for indigenous peoples for such conservation and protection, without discrimination. Article 32(1): Indigenous peoples have the right to determine and develop priorities and strategies for the development or use of their lands or territories and other resources; WHEREAS the Province’s climate change plan, CleanBC, was introduced in December 2018 and was developed with inadequate engagement with First Nations. CleanBC broadly states how an agenda of reconciliation and self-determination will be advanced and implemented, with no explanation of what exact steps were and will be taken to consult with and involve First Nations in planning and carrying out the initiatives. No mention was made of any of the negative environmental repercussions of the Site C Dam and liquefied natural gas (LNG) projects, or their impacts on the Title and Rights of First Nations, despite the recommendations to do so by UBCIC; 2019-02 Page 212 of 259Page 2 of 3 WHEREAS CleanBC’s aim to reduce emissions by 40% by 2030 from 2007 levels clashes with the increased greenhouse gas emissions associated with approved big energy projects like the LNG Canada facility, the Trans Mountain Pipeline Expansion and Site C Dam. The plan’s targets also no longer align with the more ambitious scientifically-approved reduction target identified by the Intergovernmental Panel on Climate Change (IPCC) to be 40-60% by 2030 from 2010 levels and net zero emissions by 2050 so that the global 1.5-degree temperature target can be met; WHEREAS First Nations have the right to determine and direct their own environmental strategies and policies concerning the continued development of projects that directly impact the welfare and conservation of their lands, territories, and resources; and WHEREAS the UBCIC Chiefs Council recognize the breakdown of the stable climate and sea level under which human civilization developed constitutes a climate emergency. THEREFORE BE IT RESOLVED the UBCIC Chiefs Council demands that any climate change plan developed by British Columbia must be done in conjunction with Indigenous peoples and must recognize and uphold our inherent and constitutionally protected Indigenous Title, Rights and Treaty Rights and be consistent with the historic Supreme Court of Canada’s Tsilhqot’in Nation judgment; THEREFORE BE IT FURTHER RESOLVED the UBCIC Chiefs Council directs the UBCIC Executive to ensure that any climate change plan developed by British Columbia must stop the further expansion of greenhouse gas emitting projects and infrastructure (whether the GHG emissions are produced locally or via fossil fuel exports), and support development of renewable energy and alternative energy economies; THEREFORE BE IT FURTHER RESOLVED the UBCIC Chiefs Council supports the development and implementation of a BC First Nations led climate action session that will strengthen and facilitate First Nation participation in a just transition to an economy that achieves greenhouse gas reductions to 40-60% by 2030 from 2010 levels and net zero emissions by 2050 and work to rectify the shortfalls of the CleanBC plan; THEREFORE BE IT FURTHER RESOLVED the UBCIC Chief’s Council directs UBCIC Executive, working with the BC Assembly of First Nations and the First Nations Summit as the First Nations Leadership Council, to seek resources and plan a climate action session for First Nations in BC that will involve strategy and planning around First Nations participating in achieving greenhouse gas reductions of 40-60% by 2030 from 2010 levels and net zero emissions by 2050 through a fair and just transition for our communities and workers; and THEREFORE BE IT FINALLY RESOLVED the UBCIC Chiefs Council directs the UBCIC Executive, working with the BC Assembly of First Nations and the First Nations Summit as the First Nations Leadership Council, to prepare a bold Just Transition Plan for BC to review and provide feedback on. This BC First Nations’ Just Transition Plan will align with the IPCC’s recommendations and scientifically backed reduction targets and will establish the importance of ensuring that climate planning protects traditional ecological knowledge, and is respectful of and co-created with First Nations in BC. Moved: Dustin Rivers, Squamish Nation (Proxy) Seconded: Chief Chad Eneas, Penticton Indian Band Disposition: Carried Date: February 27, 2019 2019-02 Page 213 of 259Page 3 of 3 From: Patricia Rojas Caro Good afternoon, Please find attached the final letter and enclosed documents from the First Nations Leadership Council (FNLC) to the Islands Trust Council regarding the Climate Change Emergency Declaration. (cc. the First Nations in the Islands Trust Area) Regards, Patricia Rojas ‐‐ Regional Climate Change Coordinator BC Assembly of First Nations Cell#: 12508591511 Email: [email protected] Web: http://bcafn.ca Page 214 of 259 UNION OF B.C. INDIAN CHIEFS CHIEFS COUNCIL FEBRUARY 27TH-28TH, 2019 MUSQUEAM COMMUNITY CENTRE, XʷMƏΘKʷƏY̓ƏM (MUSQUEAM TERRITORY) Resolution no. 2019-02 RE: Climate Emergency and BC First Nations Climate Emergency Plan WHEREAS the October 2018 report entitled ‘‘Special Report on Global Warming of 1.5oC’ by the Intergovernmental Panel on Climate Change and the November 2018 Fourth National Climate Assessment report found that: 1. Human activity is the dominant cause of observed climate change over the past century; 2. A changing climate is causing sea levels to rise and an increase in wildfires, severe storms, droughts, and other extreme weather events that threaten human life, Indigenous food security, healthy communities, and critical infrastructure; 3. Global warming at or above 2 degrees Celsius beyond pre-industrialized levels will cause: a. mass migration from the regions most affected by climate change; b. wildfires that, by the end of the century, will burn twice as much average area per year in Canada by the end of the century as has burned in the recent past, and the diseases associated with that; c. a loss of more than 99 percent of all coral reefs on Earth; d. more than 350,000,000 more people to be exposed globally to deadly heat stress by 2050; 4. Global temperatures must be kept below 1.5 degrees Celsius above pre-industrialized levels to avoid the most severe impacts of a changing climate, which will require: a. global reductions in greenhouse gas emissions from human sources of 40 to 60 percent from 2010 levels by 2030; and b. net-zero emissions by 2050; WHEREAS climate change, pollution, and environmental destruction have exacerbated systemic racial, regional, social, environmental, and economic injustices by disproportionately affecting indigenous communities, communities of color, migrant communities, deindustrialized communities, depopulated rural communities, the poor, low-income workers, women, the elderly, the unhoused, people with disabilities, and youth; 2019-02 Page 215 of 259Page 1 of 3 WHEREAS climate change threatens the security and way of life of Indigenous peoples throughout Canada and the world, which has been evident in British Columbia as record-breaking temperatures in the summer of 2018 contributed to rampant forest fires, drought, and elevated water temperatures impacting wild salmon and other species; WHEREAS the mandate letter for Minister of Environment and Climate Change Strategy, George Heyman, called upon him to implement a climate-action strategy that would allow BC to meet carbon reduction targets and legislate a new 2030 reduction target. Heyman was mandated to ensure that the legal rights of First Nations are respected, and that BC’s interests remain protected in the face of the Kinder Morgan pipeline expansion and the threat of increased tanker traffic; WHEREAS by Resolution 2016-06, the UBCIC Chiefs Council demanded that any climate change plan developed by Canada must be done in conjunction with Indigenous peoples and must recognize and uphold our inherent and constitutionally protected Indigenous Title, Rights and Treaty Rights and be consistent with the historic Supreme Court of Canada’s Tsilhqot’in Nation judgment. Further, the UBCIC Chiefs Council directs the UBCIC Executive to ensure that any climate change plan developed by Canada must stop the further expansion of fossil fuel production and export, and support development of alternative energy and alternative energy economies; WHEREAS in July 2018 the BC government released three intention papers: Clean, Efficient Buildings, Clean Transportation and A Clean Growth Program for Industry that would inform the clean growth plan to be later released; WHEREAS UBCIC provided a submission responding to the three intention papers and while the framework for sustainable energy growth with fewer emissions was a step in the right direction, UBCIC highlighted important concerns around consent, accessibility, and existing projects and environmental disasters including the Mount Polley mine disaster, the TMX, and the Site C Dam, that are contributing to carbon emissions, environmental harm, and violations of Indigenous Title and Rights, and Treaty Rights; WHEREAS the UN Declaration on the Rights of Indigenous Peoples, which the Governments of British Columbia and Canada have adopted without qualification and have committed to implement, affirms: Article 18: Indigenous peoples have the right to participate in decision-making in matters which affect their rights, through representatives chose by themselves in accordance with their own procedures, as well as to maintain and develop their own indigenous decision-making institutions. Article 29(1): Indigenous peoples have the right to the conversation and protection of the environment and the productive capacity of their lands or territories and resources. States shall establish and implement assistance programmes for indigenous peoples for such conservation and protection, without discrimination. Article 32(1): Indigenous peoples have the right to determine and develop priorities and strategies for the development or use of their lands or territories and other resources; WHEREAS the Province’s climate change plan, CleanBC, was introduced in December 2018 and was developed with inadequate engagement with First Nations. CleanBC broadly states how an agenda of reconciliation and self-determination will be advanced and implemented, with no explanation of what exact steps were and will be taken to consult with and involve First Nations in planning and carrying out the initiatives. No mention was made of any of the negative environmental repercussions of the Site C Dam and liquefied natural gas (LNG) projects, or their impacts on the Title and Rights of First Nations, despite the recommendations to do so by UBCIC; 2019-02 Page 216 of 259Page 2 of 3 WHEREAS CleanBC’s aim to reduce emissions by 40% by 2030 from 2007 levels clashes with the increased greenhouse gas emissions associated with approved big energy projects like the LNG Canada facility, the Trans Mountain Pipeline Expansion and Site C Dam. The plan’s targets also no longer align with the more ambitious scientifically-approved reduction target identified by the Intergovernmental Panel on Climate Change (IPCC) to be 40-60% by 2030 from 2010 levels and net zero emissions by 2050 so that the global 1.5-degree temperature target can be met; WHEREAS First Nations have the right to determine and direct their own environmental strategies and policies concerning the continued development of projects that directly impact the welfare and conservation of their lands, territories, and resources; and WHEREAS the UBCIC Chiefs Council recognize the breakdown of the stable climate and sea level under which human civilization developed constitutes a climate emergency. THEREFORE BE IT RESOLVED the UBCIC Chiefs Council demands that any climate change plan developed by British Columbia must be done in conjunction with Indigenous peoples and must recognize and uphold our inherent and constitutionally protected Indigenous Title, Rights and Treaty Rights and be consistent with the historic Supreme Court of Canada’s Tsilhqot’in Nation judgment; THEREFORE BE IT FURTHER RESOLVED the UBCIC Chiefs Council directs the UBCIC Executive to ensure that any climate change plan developed by British Columbia must stop the further expansion of greenhouse gas emitting projects and infrastructure (whether the GHG emissions are produced locally or via fossil fuel exports), and support development of renewable energy and alternative energy economies; THEREFORE BE IT FURTHER RESOLVED the UBCIC Chiefs Council supports the development and implementation of a BC First Nations led climate action session that will strengthen and facilitate First Nation participation in a just transition to an economy that achieves greenhouse gas reductions to 40-60% by 2030 from 2010 levels and net zero emissions by 2050 and work to rectify the shortfalls of the CleanBC plan; THEREFORE BE IT FURTHER RESOLVED the UBCIC Chief’s Council directs UBCIC Executive, working with the BC Assembly of First Nations and the First Nations Summit as the First Nations Leadership Council, to seek resources and plan a climate action session for First Nations in BC that will involve strategy and planning around First Nations participating in achieving greenhouse gas reductions of 40-60% by 2030 from 2010 levels and net zero emissions by 2050 through a fair and just transition for our communities and workers; and THEREFORE BE IT FINALLY RESOLVED the UBCIC Chiefs Council directs the UBCIC Executive, working with the BC Assembly of First Nations and the First Nations Summit as the First Nations Leadership Council, to prepare a bold Just Transition Plan for BC to review and provide feedback on. This BC First Nations’ Just Transition Plan will align with the IPCC’s recommendations and scientifically backed reduction targets and will establish the importance of ensuring that climate planning protects traditional ecological knowledge, and is respectful of and co-created with First Nations in BC. Moved: Dustin Rivers, Squamish Nation (Proxy) Seconded: Chief Chad Eneas, Penticton Indian Band Disposition: Carried Date: February 27, 2019 2019-02 Page 217 of 259Page 3 of 3 BRITISH COLUMBIA ASSEMBLY OF FIRST NATIONS 1004 Landooz Road Prince George, BC V2K 5S3 Website: www.bcafn.ca BCAFN SPECIAL CHIEFS ASSEMBLY Resolution 04/2019 Nicola Valley Institute of Technology, Merritt, BC March 7 & 8, 2019 SUBJECT: CLIMATE EMERGENCY AND SUPPORT FOR THE DEVELOPMENT OF A BC FIRST NATIONS CLIMATE CHANGE STRATEGY MOVED BY: DUSTIN RIVERS, PROXY FOR SQUAMISH NATION SECONDED BY: CHIEF MARK POINT, SKOWKALE FIRST NATION DECISION: CARRIED WHEREAS: A. The October 2018 report entitled ‘‘Special Report on Global Warming of 1.5oC’ by the Intergovernmental Panel on Climate Change and the November 2018 Fourth National Climate Assessment report found that: A. Human activity and growth is the dominant cause of observed climate change over the past century; B. A changing climate is causing sea levels to rise and an increase in wildfires, severe storms, droughts, and other extreme weather events that threaten human life, Indigenous food security, healthy communities, and critical infrastructure; C. Global warming at or above 2 degrees Celsius beyond pre-industrialized levels will cause: a. mass migration from the regions most affected by climate change; b. wildfires that, by the end of the century, will burn twice as much average area per year in Canada by the end of the century as has burned in the recent past, and the diseases associated with that; c. a loss of more than 99 percent of all coral reefs on Earth; d. more than 350,000,000 more people to be exposed globally to deadly heat stress by 2050; Certified copy of a resolution adopted on the 7th day of March, 2019, at NVIT, Merritt, BC Terry Teegee, BC Regional Chief Page 1 of 4 Page 218 of 259 D. Global temperatures must be kept below 1.5 degrees Celsius above pre-industrialized levels to avoid the most severe impacts of a changing climate, which will require: a. global reductions in greenhouse gas emissions from human sources of 40 to 60 percent from 2010 levels by 2030; and b. net-zero emissions by 2050; E. Climate change represents an urgent and potentially irreversible threat to human societies and the planet. Canada’s response to climate change has included signing the Paris Agreement (2015) and developing the Pan-Canadian Framework on Clean Growth and Climate Change (the “Framework”) as the pathway to achieve Canada’s commitments. The Framework includes four pillars: pricing carbon pollution; investing in clean technology, innovation and jobs; adapt and build resilience; and other complementary climate actions; F. climate change, pollution, and environmental destruction have exacerbated systemic racial, regional, social, environmental, and economic injustices by disproportionately affecting indigenous communities, communities of color, migrant communities, deindustrialized communities, depopulated rural communities, the poor, low-income workers, women, the elderly, the unhoused, people with disabilities, and youth; G. in December 2018, BC released CleanBC (“CleanBC”) (2018), a plan for a new low-carbon economy, which includes ambitious targets and actions to reduce greenhouse gases. CleanBC states, “making these changes cannot leave anyone behind”, and includes a commitment to “work in collaborations with Indigenous people to seize new clean economy opportunities and help communities to adapt to the impacts of climate change;” H. BC’s 2019 budget included $902 Million to implement CleanBC over the next three years. Some of the investments specific to Indigenous Peoples includes $3 million to support the BC Indigenous Clean Energy Initiative and $15 million for the new Remote Community Clean Energy Strategy; I. on October 25th, 2016, the BCAFN Chiefs-in-Assembly passed Resolution 30/2016 demanding that any climate change plan developed by Canada must be done so in conjunction with Indigenous Peoples and must recognize and uphold our inherent and constitutionally protected Indigenous Title, Rights, and Treaty Rights.; J. in October 26th, 2016, the BCAFN Chiefs-in-Assembly passed Resolution 31/2016 directing the Regional Chief to call on the Government of Canada to ensure that plans and actions to address climate change be guided by Indigenous Peoples’ knowledge and be collaboratively developed with Indigenous Peoples; K. to date, BC’s First Nations have not been meaningfully involved in the development of Federal and Provincial legislation, strategies, plans and other decisions related to climate change; L. The United Nations Declaration on the Rights of Indigenous Peoples states: Article 25: Indigenous peoples have the right to maintain and strengthen their distinctive spiritual relations with their traditionally owned or otherwise occupied and used lands, territories, waters, and coastal seas and other resources and to uphold their responsibilities to future generations in this regard; Article 29: (1) Indigenous peoples have the right to the conservation and protection of the environment and the productive capacity of their lands or territories and resources. States shall Certified copy of a resolution adopted on the 7th day of March, 2019, at NVIT, Merritt, BC Terry Teegee, BC Regional Chief Page 2 of 4 Page 219 of 259 establish and implement assistance programmes for indigenous peoples for such conservation and protection, without discrimination. Article 32: (1) Indigenous peoples have the right to determine and develop priorities and strategies for the development or use of their lands or territories and other resources; (2) States shall consult and cooperate in good faith with the Indigenous peoples concerned prior to the approval of any project affecting their lands or territories and other resources, particularly in connection with the development, utilization or exploitation of mineral, water or other resources; (3) States shall provide effective mechanisms for just and fair redress for any such activities, and appropriate measures shall be taken to mitigate adverse environmental, economic, social, cultural or spiritual impact. M. extreme events threaten BC, including in recent years the mountain pine beetle epidemic, drought, unprecedented wildfires and floods, and landslides. Experts state that these patterns will get worse with climate change; N. Indigenous communities are particularly vulnerable to climate change impacts and disproportionally affected while having contributed relatively little to the problem. The unique threats faced by Indigenous Communities requires explicit consideration and timely planning; O. Indigenous peoples have thousands of years of knowledge that comes from the intrinsic relationship we have with our territories and ecosystems. The inclusion of this knowledge is essential to the success of policies and measures directed towards mitigating and adapting to climate change; P. there is a historic and time-sensitive opportunity to elevate the role of BC First Nations to their rightful role as Rights and Title holders in their respective Territories, and to co-develop climate change strategies and implementation plans with British Columbia and Canada; and Q. First Nations have the right to determine and direct their own environmental strategies and policies concerning the continued development of projects that directly impact the welfare and conservation of their lands, territories and resources: R. the BCAFN Chiefs-in-Assembly recognizes the breakdown of the stable climate and sea level under which human civilization constitutes a climate emergency; and S. a BC First Nations Climate Change Strategy and Climate Change Advisory Group could drive climate change resilience, protect and maintain important resources, foster sustainable economic growth, and promote long-term community and spiritual vitality. THEREFORE BE IT RESOLVED THAT: 1. The BCAFN Chiefs-in-Assembly demand that any climate change plan developed for projects by British Columbia must be done in conjunction with Indigenous peoples and must recognize and uphold our inherent and constitutionally protected Indigenous Title, Rights and Treaty Rights and be consistent with the historic Supreme Court of Canada’s Tsilhqot’in Nation judgment and United Nations Declaration on the Rights of Indigenous Peoples; 2. the BCAFN Chiefs-in-Assembly directs the Regional Chief to ensure that any climate change plan developed by British Columbia must stop the further expansion of greenhouse gas emitting projects and Certified copy of a resolution adopted on the 7th day of March, 2019, at NVIT, Merritt, BC Terry Teegee, BC Regional Chief Page 3 of 4 Page 220 of 259 infrastructure (whether the GHG emissions are produced locally or via fossil fuel exports), and support development of renewable energy and alternative energy economies; 3. the BC Chiefs-in-Assembly supports BCAFN’s participation in ongoing engagement on climate change with the Government of Canada, and the Province; 4. the BCAFN Chiefs-in-Assembly supports the development and implementation of a BC First Nations led climate action session that will strengthen and facilitate First Nation participation in a just transition to an economy that achieves greenhouse gas reductions to 40-60% by 2030 from 2010 levels and net zero emissions by 2050 and work to rectify the shortfalls of the CleanBC plan; 5. the BCAFN Chiefs-in-Assembly directs Regional Chief, working with the Union of BC Indian Chiefs and the First Nations Summit as the First Nations Leadership Council, to seek resources and plan a climate action session for First Nations in BC that will involve strategy and planning to implement responses to climate change including mitigation, adaptation and clean growth activities, specifically planning around First Nations participating in achieving greenhouse gas reductions of 40-60% by 2030 from 2010 levels and net zero emissions by 2050 through a fair and just transition for our communities and workers; and 6. the BCAFN Chiefs-in-Assembly directs the Regional Chief, working with the Union of BC Indian Chiefs and the First Nations Summit as the First Nations Leadership Council, to prepare a bold Just Transition Plan/First Nations Climate Change Strategy for BC to review and provide feedback on. This BC First Nations’ Just Transition Plan/Strategy will align with the IPCC’s recommendations and scientifically backed reduction targets and will establish the importance of ensuring that climate planning protects traditional ecological knowledge, and is respectful of and co-created with First Nations in BC. Certified copy of a resolution adopted on the 7th day of March, 2019, at NVIT, Merritt, BC Terry Teegee, BC Regional Chief Page 4 of 4 Page 221 of 259 FIRST NATIONS LEADERSHIP COUNCIL June 27, 2019 Peter Luckham via Email Chair, Islands Trust Council Email: [email protected] Dear Mr. Luckham, RE: Climate Change Emergency & FN Engagement Thank you for sharing copies of the Islands Trust Council’s Climate Change Emergency Declaration and news release. We appreciate that your Council and members are making climate change a priority, are taking concrete steps to play your part to respond to the emergency, and that you understand the importance of doing this work collaboratively with First Nations. As your letter notes, First Nations in British Columbia believe that we are in an environmental emergency due to climate change. The Union of BC Indian Chiefs and the BC Assembly of First Nations both have climate change Resolutions (Resolution no. 2019-02: “Climate Emergency and First Nations Climate Emergency Plan”, and Resolution no. 04/2019: “Climate Emergency and Support for the Development of a BC First Nations Climate Change Strategy”, enclosed) passed by our respective Chiefs-in-Assembly, calling for the First Nations Leadership Council (FNLC) to work together on climate change issues through strong advocacy and action to address this crisis. The FNLC, made up of the First Nations Summit (FNS), the Union of BC Indian Chiefs (UBCIC), and the BC Assembly of First Nations (BCAFN), has a mandate to work together to improve the socio-economic conditions of First Nations in British Columbia, and to advance recognition and reconciliation of pre-existing Aboriginal Title and Rights, and Treaty Rights, with the assertion of Crown sovereignty. This work is supported and guided by the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), which has been adopted without qualification by the Governments of British Columbia and Canada. With regards to the FNLC climate change response, as mandated by the two resolutions, we are planning to: 1. Develop a First Nations Climate Change Strategy and Action Plan, including a bold Just Transition Plan informed by First Nation priorities and knowledge, which will guide climate emergency response and communicate to partners about priority areas. 2. Host a BC First Nations Climate Change Session to showcase important information for First Nations on climate change adaptation and mitigation initiatives. Page 222 of 259 3. Engage with the Provincial and Federal governments to ensure: • the meaningful participation of BC First Nations in all climate change-related initiatives to safeguard that inherent and constitutionally protected Indigenous Title, Rights and Treaty Rights are recognized and upheld; • that all climate actions are consistent with the implementation of UNDRIP, in particular, Articles 18, 25, 29(1), and 32(1); and, • that any climate change plan developed by British Columbia must stop the further expansion of greenhouse gas emitting projects and infrastructure and support the development of renewable energy and alternative energy economies. We welcome the opportunity to foster dialogue and work collaboratively with all levels of government and sectors of British Columbia, including the Islands Trust Council. We look forward to receiving more information on your plan to engage First Nations on climate change. For future communications, you can contact the technical representatives from our respective organizations working on the climate file: Patricia Rojas (Regional Climate Change Coordinator at the BCAFN, T: 250-859-1511, E: [email protected]), and/or Andrea Glickman (Policy Director at the UBCIC, C: 604-842-2977, E: [email protected]), and/or Colin Braker (Communications Director at the FNS, T: 604-926-9903, E: [email protected]). Sincerely, FIRST NATIONS LEADERSHIP COUNCIL On behalf of the FIRST NATIONS SUMMIT Cheryl Casimer Robert Phillips Lydia Hwitsum On behalf of the UNION OF BC INDIAN CHIEFS Grand Chief Stewart Phillip Chief Don Tom Kukpi7 Judy Wilson On behalf of the BC ASSEMBLY OF FIRST NATIONS: Regional Chief Terry Teegee Page 223Page of 259 2 of 3 Enclosures: • UBCIC - Resolution no. 2019-02: Climate Emergency and First Nations Climate Emergency Plan. • BCAFN - Resolution no. 04/2019: Climate Emergency and Support for the Development of a BC First Nations Climate Change Strategy cc . Russ Hotsenpiller, CAO, via Andrew SXIMEȽEȽ (Esquimalt) Nation Templeton Tla’amin (Sliammon) Nation BOKÉ ĆEN (Pauquachin) First Nation Tsawwassen First Nation Cowichan Tribes Tsleil-Waututh Nation Halalt First Nation T’Sou-ke Nation Homalco First Nation Wei Wai Kum (Campbell River) First Klahoose First Nation Nation K’ómoks First Nation We Wai Kai (Cape Mudge) First Lake Cowichan First Nation Nation Lekwungen (Songhees) Nation W̱JOȽEȽP (Tsartlip) First Nation Lyackson First Nation W̱SIḴEM (Tseycum) First Nation MÁLEXEȽ (Malahat) Nation xwməθkwəy̓əm Musqueam Penelakut Tribe Hul’qumi’num Treaty Group Qualicum First Nation Laich-kwil-tach Treaty Society Scia’new (Beecher Bay) First Nation Nanwakolas Council SEMYOME (Semiahmoo) First Nation Naut’sa mawt Tribal Council shíshálh First Nation Te’mexw Treaty Association Snuneymuxw First Nation Minister of Municipal Affairs & Sḵwxw̱ ú7mesh (Squamish) Nation Housing Snaw-naw-as (Nanoose) First Nation Minister of Indigenous Relations & SȾÁUTW̱ (Tsawout) First Nation Reconciliation Stz’uminus First Nation Bowen Island Municipal Council Islands Trust Council Page 224Page of 259 3 of 3 From: Oydis' Email Hello Mayor & Council, Hope all is well with you. I am writing in hopes of a letter of support from The Islands Trust for the premature renewal of the Union Steamship Marina Waterlot lease File #2401343. We are currently looking to refinance the marina to finish rebuilding our docks and building floating staff housing in the marina. In our rebuilding of the docks we are working hard to reuse as much of the current docks as we can and wrapping the flotation to better help the ecosystem in Howe Sound. The banks do not seem to understand the Water Lot Lease and are turning us down because the lease is due to renew in 3 years for another 30 years. The BC Ministry of Forest and Lands are responsible for the renewals but are extremely backlogged to the point they are telling people that it is OK if your WL Lease is expired we will honour it until it gets renewed. The current status of our file #2401343 is that it is moving forward and currently with the Land Officer team for technical review but seems stalled again so hoping these letters of support will push it further in the process. This is critical for us to continue the rebuild of the docks and floating staff housing we can’t wait as the banks want more than 3 years on the lease for use to refinance. At this point we have had to lay off 3 employees and shorten hours for others. Also we can not build anymore staff housing and I desperately need more staff. I am attaching the "Letter of Comfort" sent from BC Ministry of Forest and Lands that they do not see why the lease will not be renewed, that was sent to the banks. A letter explaining the situation in depth to Pamala GoldsmithJones, MP and letters of support from Pamela GoldsmithJones our MP and Jordan Sturdy our MLA. Please let me know your thoughts. Thank you, Oydis Dike Nickle General Manager Union Steamship Co. Ltd. Doc’s Restaurant & Pub Ltd. [email protected] 7789807277 Page 225 of 259 Page 226 of 259 Page 227 of 259 Page 228 of 259 Page 229 of 259 Page 230 of 259 Page 231 of 259 Page 232 of 259 Page 233 of 259 Page 234 of 259 Page 235 of 259 Page 236 of 259 Page 237 of 259 Page 238 of 259 From: Bowen Island Municipality Sent: Wednesday, June 19, 2019 8:30 AM To: Hope Dallas; Rachel Pryce‐Jones Subject: FW: While Bowen dries up, we resurface roads ... Follow Up Flag: Follow up Flag Status: Flagged From: Moira Greaven Sent: Wednesday, June 19, 2019 8:22 AM To: Bowen Island Municipality Dear Mayor and Council, While Bowen dries up, we resurface roads ... I realize that there is a budget and schedule for road maintenance, however, in light of the water supply problems, albeit in only a couple of neighbourhoods (so far), spending money to resurface the Deep Bay roads (Melmore, Lenora, Senator roads) instead of on addressing water issues, in the short term and the long term, seems to me not the right priority or wise expenditure of public funds. While the Cove Bay Water System supply from Grafton Lake reservoir currently meets the needs of the users, this is not likely to be the case in future scenarios which include increased population and consumption, never mind hotter, drier and longer summers. This is an island; situations might arise where we might have to share a resource, such as water supply. Shouldn’t we be proactive and take measures, sooner than later, such as raising the dam on Grafton Lake to increase the storage capacity to the maximum allowable under the existing water licences? Are the builders or property owners of new homes, or renovated homes and/or upgraded landscapes, being required to install water storage cisterns for water collected from the roof? Are there financial incentives, and also for homeowners, to do the same? Water conservation by residents should be ongoing and not just when the need arises. The Cove Bay Water System presently allows watering of lawns for a maximum of three days a week (without daily time limits)! Unless one has one’s own water supply through reuse or collection of rain water, watering of lawns should be discouraged, if not prohibited, during the summer months, even if there is no water shortage. Irrigation systems should work depending on the weather, and not automatically run rain or shine. Also, irrigation nozzles watering the lawn should be shut off. For me having lived on Lenora for forty years, the resurfacing of our Deep Bay roads was never a priority and having a hot, black asphalt ribbon running through the neighbourhood has changed it, never mind increasing the runoff (when we have rain!) into ditches that are full of vegetation and now more liable to overflow. With climate change and more severe weather events, we need to be more aware, more prepared, and more careful in how we use our water, working all for one and one for all. Thank you. Moira Greaven Page 239 of 259 Moira S. Greaven Lenora Road Bowen Island, B.C. Canada V0N 1G1 Tel Autumn is a second Spring when every leaf is a flower. In the depths of winter, I finally learned that there was in me an invincible summer. Albert Camus Page 240 of 259 From: Tim Pardee < > Sent: Saturday, June 29, 2019 8:07 PM To: Tim Pardee Subject: FW: A new movie: "The Seal" Follow Up Flag: Follow up Flag Status: Flagged Supporters and Partners of the Bowen Island Fish & Wildlife Club, Here’s Bob Turner’s latest film about an encounter he had with a seal in March. While seals are predators of salmon you’ll enjoy watching this playful seal. https://youtu.be/L4GdywodhlM Page 241 of 259 From: [email protected] Sent: Friday, June 21, 2019 2:39 PM To: Gary Ander; BIMBC ‐ Mayor And Council; Greg Cormier; Rob Wynen; Daniel Martin Subject: Built Green Canada: Climate Mitigation Goals + Your Toolkit Attachments: Built Green Canada Municipality Toolkit.zip Hello, As a municipality committed to creating more sustainable communities, we are sending you our BUILT GREEN® Municipality Toolkit—providing tools that can assist you in meeting your climate mitigation goals. As you may recall, we reached out asking for you to consider proclaiming June 5, in conjunction with National Environment Week, BUILT GREEN® Day. Although we realize some municipalities do not make proclamations, while others chose not to support, our interest is in raising awareness and support of sustainable building practices, and those supporting it in part of the efforts to address climate mitigation. Following up on this, on June 5, there were a number of municipalities that proclaimed—the news release is here: http://builtgreencanada.ca/builtgreencanadaissuessixthannualsustainable buildingchallengetomunicipalities?id=1456. Whether you have adopted the BC Energy Step Code—a tiered, performancebased energy efficiency standard for new homes—or are operating within minimum energy performance requirements of 9.36 of the building code, through the energy section of the BUILT GREEN® programs, we can help to ensure compliance. These programs take a comprehensive approach to sustainable building that includes energy and then goes beyond to address the preservation of natural resources, reduction of pollution, ventilation and air quality, and home durability. And so, we are reaching out, first to ensure you have our most uptodate information, and also to see how we may support your efforts and those of the builders in your community. When the Government of British Columbia initially rolled out the BC Energy Step Code, the enclosed graphic was released, citing BUILT GREEN® as complementary on three of the five steps—though our certification can go right up to Step 5; we are seeing homes dual certified as BUILT GREEN® Platinum and Net Zero. Though there are builders and developers already building more sustainably, our holistic programs offer a straightforward way to meet, and stay ahead of, building code requirements—while addressing other key aspects of sustainability, like water and waste management. And through our thirdparty home certification programs, we work with industry, helping them to become better builders ready to meet these increased requirements —and offering them a competitive advantage that goes with building beyond code. We would be happy to do a presentation to the builders in your community about BUILT GREEN® and how we can help with code compliance. As you know, sustainable building helps reduce the load on civic infrastructure, such as water (supply of fresh water and treatment of sewage) and waste (garbage pickup and landfill). This reduction can result in significant savings— savings that could be allocated to rebates, incentives, or directed back to your municipality’s budget. Plus, if you’re a municipality that charges fees and levies for these services, the related taxes could be reduced, directly impacting your voters. Moreover, our programs can contribute to market transformation, while our four levels of certification offer industry a means to voluntarily stay ahead of code and incrementally improve in preparation to be netzero energy ready for 2030 regulations. Mandatory labelling is coming through the PanCanadian Framework on Clean Growth and Climate Change. Our programs can help ready builders in your municipality for success through these changes. In your continued efforts to progress your environmental initiatives around creating sustainable communities, we welcome the opportunity to work with you. We recognize municipalities may not be able to favour one program over another, and therefore encourage you to include BUILT GREEN® programs, alongside other sustainability prograPagems, 242as a ofn o259ption to endorse. We have included mayor and council as well as relevant departments, and if there are others that should be receiving communications from us, please do let us know. Should you require any further information at this time, or if we can be of assistance, please do let us know. Since our inception, working with builders, Built Green Canada has certified over 32,750 BUILT GREEN® homes represented in Alberta, British Columbia, Saskatchewan, and Ontario—including the units in multistorey projects, the total is over 36,090. The cumulative impact of these single family certified homes has translated into more than half a million (588,505.29) tonnes of greenhouse gas (GHG) emissions saved (up to March 31, 2019). Sincerely, Jenifer Christenson Chief Executive Officer Karen Podolski Communications & Program Coordinator Built Green Canada 780.485.0920 | tollfree 855.485.0920 [email protected] www.builtgreencanada.ca Twitter | Facebook BUILDING ON SUSTAINABILITY Page 243 of 259 ,_:_..m8, No.5 Io_._o:_.mEm New _u_m:._.:m _<_.:_m3\o? m%8..o= UO. max83 ms _uE< moi <§o_._m_ mo 3 3m Io:o_.=.m_u_m may m_m3_:m. am" 1_.o<_=n.m_ wzuuon..o_. wm_._mm .5 3m mmu:_m_.Oozzo ammzzm2 ,::.m 3. M39 Em U_mS9o.«_ Io:m.o: 6om_ m__..nm:w_<,\N \ \ \ w:,m:mmzmzmz _sm >383 nolmmnoznmsomhQ? oxS.o8:m .?S<3Q.m\ masonEx E.u~m:.md?mq §m.< my mo; Page 244 of 259 _ 5 _ _ _ 82 mzmm.no maxSo 1058:. an <3 ,4N,o N$_§m..~,BmF Nmo.§m.§N.m<< 25 up 83. Ho Han die: omma?a 0o_E:Em Zci?mn?nnm. H.E_c:..uEw $mo_::o:m HE: El??m 2: war»: on$901» QQ Oocsnz.Rmcwmnbm oonw?nnmcauEa ommauve:E B?own 1_.cS:oE E35: .9 E559. >nEmZ3 8. NOE Donne; Kanmnm.moans:muuzémmEm mu=o§.uw HwwoE:o=” :E Emmwm? 5552 Ed :02 moEcon :58 Em: E55 gang oQ.=_.=:EQBE a main em§n_:noP <:.Bwm>w ummnomam935.9. 8 :_u_.E._nmmznwosmEm maQo §Exm>m mzanimSam 32¢ raw:5%: mien 88 BE Ebmmoumaznews:85 En8mm_..PE §._m_~m>m B:Bo€.n_.m:.nmmammoé?ownsnm D63 EumwnF<&monmo % Page 245 of 259 CmwE?um <_.n8:m Kmwon Zo._ On=_n::_w_ moan; District of Sicamous 446 Main Street T: 250 836 2477 PO Box 219 F: 250 836 4314 [email protected] Sicamous, BC E: V0E 2V0 sicamous.ca June 26, 2019 File No. 0110 Honourable Rob Fleming Ministry of Education P.O. Box 9045 Stn Prov Govt Victoria, BC V8W 9E2 [email protected] Re: Provincial Support for Libraries Dear Honourable Rob Fleming, At the Regular Council meeting of June 12, 2019, the District of Sicamous received correspondence from the City of Victoria dated May 29, 2019 regarding a request for Provincial support for libraries. The District of Sicamous Mayor and Council, by way of resolution, supports advocating for the restoration of library funding to a level that reflects both inflationary cost increases since 2009 and the value of this system to the Province. Regards, DISTRICT OF SICAMOUS Terry Rysz Mayor Cc: Premier John Horgan ([email protected]) MLA Greg Kyllo ([email protected]) UBCM Member Municipalities Page 246 of 259 _. _._. O<< Z O m > U Ezm MN~85. nzmuEoomo S: 3:92.. MUCQZ ArmIo:o:$_u_m new_u_m_.:__._w _<__:_3m.. 2 m%S:.o= _uO mox«Em mg _u_.o Ummw_<__:_m.B« _u_m3._..m_ mm“ _u_.o<. _m_mcuuol3.‘ _.=.S1mm >» 12.0 mmwciwOoczn Zmmzzw2 Ezm H5.83. nocan 3 Em 402: 3 _.ma ._.:mH02: 2 _.ma \ \ >30: m.8:m .<_m 0 _u_.m3_m_.._o:: Io_.mm_..<5 «:52. «m::.ww . . Z__:> Uocmxo=»_m<< 3.2. .3: .53....” .33 F .um.B can: _<_m3wm..2_:=_n__umamS... E32: Page 247 of 259 nmo?w?co _:..e®_ma THE CORPORATION OF THE CITY OF WHITE ROCK CORPORATE REPORT DATE: June 24, 2019 TO: Governance and Legislation Committee FROM: Sandra Kurylo, Director of Financial Services SUBJECT: Proposed Vacancy Tax ______ RECOMMENDATION THAT the Governance and Legislation Committee receive for information the corporate report dated June 24, 2019 from the Director of Financial Services, titled “Proposed Vacancy Tax”. ______ INTRODUCTION This corporate report is in follow-up to Council’s resolution of January 28, 2019, that directed staff to prepare a corporate report on a proposal that the City of White Rock implement a vacancy tax, similar to the City of Vancouver, with certain considerations. The motion states that the proposed vacancy tax be 5% of the tax assessed level of the property municipal levy on commercial and residential properties and include a 2.5% municipal levy on the sale of assignments (“flipping”). As well the motion states that all such receipts be earmarked for the acquisition and construction of affordable (or below market rate) housing in White Rock. ANALYSIS The first step in considering a plan for a vacancy tax is to determine if the City has the legal authority to impose it. The City has confirmed that, with the exception of the City of Vancouver who have their own Charter, local governments in British Columbia do not have the authority to impose a vacancy tax. Section 193 (1) of the Community Charter states that a municipality may not impose a tax unless it is expressly authorized to do so by statute. The Community Charter provides the City with the authority to impose certain types of taxes, such as property value taxes, parcel taxes and local services taxes. However, there is no express authority in the Community Charter to impose a vacancy tax. Unlike other municipalities in the province, the City of Vancouver is governed by the Vancouver Charter, rather than the Community Charter. Prior to imposing a vacancy tax, it was first necessary for them to work with the Province, to amend the Vancouver Charter granting them the authority to impose a vacancy tax. This was done as of July 2016. If White Rock Council wanted to pursue a similar amendment to the Community Charter, an appropriate process would be through a UBCM resolution. The deadline for submitting Page 249 of 259 Proposed Vacancy Tax Page No. 2 resolutions to the UBCM for debate at their fall conference is June 30, 2019. There are specific requirements for the drafting of such resolutions, and they must be adopted by the respective municipal councils before being submitted. UBCM staff have advised that if resolutions are received past the June 30 deadline, they will be reported to the “Resolutions Committee” but not necessarily recommended to go forward for debate at the conference. All late resolutions are published and distributed to conference attendees, for information. Another option is to submit a Council endorsed resolution to the LMLGA 2020 spring conference, which if supported, will be forwarded to the 2020 UBCM conference for consideration, if the City wishes. CONCLUSION It is recommended that the information contained in this corporate report be received. Respectfully submitted, Sandra Kurylo Director of Financial Services Comments from the Chief Administrative Officer: This corporate report is provided for information. Dan Bottrill Chief Administrative Officer Page 250 of 259 RESOLUTION FOR UBCM FOR CONSIDERATION WHEREAS The City of Vancouver has authority through the Vancouver Charter to implement an Annual Vacancy Tax WHEREAS The City of White Rock is governed through the Community Charter where there is no current authority to implement a Vacancy Tax and it is believed that there are a number of vacant residential and commercial properties in the City of White Rock THEREFORE BE IT RESOLVED THAT the City of White Rock request that UBCM work with the Province of British Columbia to amend the authority given to Local Governments through the Community Charter permitting municipalities the authority to impose, by bylaw, an annual vacancy tax on taxable residential and commercial properties, and that the criteria and administrative requirements be similar to those of the Vancouver Charter . Page 251 of 259 From: Christine GILLESPIE Sent on behalf of Assistant Commissioner Stephen Thatcher ********************************************************************* Dear Mayors/Chief Administrative Officers; As a courtesy, I wanted to provide you with an advance copy of a news release the LMDO will issue to the media today announcing a new Officer‐in‐Charge of the Integrated Homicide Investigation Team ﴾IHIT﴿. Superintendent Dave Chauhan has been officially named to the position and we look forward to introducing him at the next Mayors' Forum in the fall, if not before. Regards, Stephen Thatcher Page 252 of 259 From a small village in India to leading Canada’s largest homicide investigation team: IHIT’s New Officer-in-Charge Superintendent Dave Chauhan For immediate release: June 27, 2019 As a 15-year-old immigrant to Canada, Superintendent Dave Chauhan never imagined he’d be leading the largest homicide investigation team in the country. But that’s exactly where Supt. Chauhan finds himself, as the new Officer-in- Charge of the Integrated Homicide Investigation Team (IHIT). He replaces outgoing Superintendent Donna Richardson, retiring after serving 30 years with distinction, finishing her career as head of IHIT since 2016. Supt. Chauhan’s position places him at the front of a multi-jurisdictional team of investigators, analysts and civilians who operate from the BC RCMP’s headquarters at Green Timbers in Surrey. The team includes police officers from the RCMP, Abbotsford, New Westminster, Port Moody and West Vancouver police departments. The thought of being an RCMP officer didn’t occur to him when he arrived in Canada in 1985 from the village of Malpur in the Punjab State of India. He spent his first year in Calgary and moved to Ontario where he completed his high school degree. He went on to enroll in a Bachelor of Business Administration Program at Wilfrid Laurier University in Kitchener, Waterloo. It was there he attended a RCMP recruiting event and was drawn to join the RCMP. He joined the RCMP in March 31, 1991 and was sent to Regina for 6 month training. After completion of his training, he was posted to Prince George Detachment where worked in several sections including General Duty, Traffic Section, Drug Investigation Unit, Property Crime Unit and Serious Crime Unit. In 2003, he was promoted to Corporal in Prince George North District Major Crime Section providing policing services to communities in that region investigating complex serious crimes. In 2005, he moved with his family to the Lower Mainland to take a posting with BC RCMP’s Major Crime Section – Serious Crime Unit. Page 253 of 259 While in the Serious Crime Unit, he was instrumental in seeking the extradition of two Canadians wanted in India for the murder of their daughter in India. In 2008, he was promoted to Sergeant and worked in “E” Division Major Crime Section – Criminal Investigation Unit, in charge of the Provincial DNA Coordination Program where he implemented several programs to enhance the efficiency and effectiveness of the DNA program in the province. In 2013, he returned to the Serious Crime Unit and in 2015 was promoted to Staff Sergeant of Surrey Detachment’s Major Crime Section where he led a number of high profile shooting investigations with successful prosecutions. In 2017, he was promoted to Inspector and moved to IHIT as the Operations Support Officer. “Dave has served IHIT and the public very well in that role and I have every confidence that the abilities and commitment he’s demonstrated throughout his life and career will serve him well as the new OIC,” says the Lower Mainland District Commander Assistant Commissioner Stephen Thatcher. Supt. Chauhan officially takes on his new role today (June 27). “My role here will be to ensure we continue to produce top-level police service to all the communities we serve in the Lower Mainland. I am humbled by this honour of leading an expert team of investigators and civilian staff and I look forward to working closely with our RCMP and Municipal Police Partners.,” says Supt. Chauhan. Media Contact: BC RCMP Media Line: 778-290-2929 Page 254 of 259 City of 6911 No.3 Ro ad, Richmond, BC V6Y 2C1 Richmond www.richmond.ca June 28, 2019 Finance and Corporate Services Division City Clerk's Office File: Telephone: 604-276-4007 Fax: 604-278-5139 All BC Municipalities Via email Re: Lobbyist Registration This is to advise that Richmond City Council at its Regular Council meeting held on Monday, June 24, 2019 considered the above matter and adopted the following resolution: To forward the following resolution for consideration at UBCM and to send copies to the local governments ofB. C. for their favourable consideration prior to the 2019 UBCM meeting: Whereas the BC Lobbyists Registration Act (LRA) requires individuals and organizations who lobby public office holders and meet specific criteria to register their lobbying activities in an online public registry; and Whereas the goal of the BC Lobbyists Registration Act (LRA) is to promote transparency in lobbying and government decision-making; Therefore be it resolved that UBCM request that a lobbying regulation system for municipal government, similar to the provincial mechanism under the BC Lobbyists Registration Act, be established. Accordingly, the above has been submitted to UBCM and the City of Richmond Council requests your favourable consideration of the resolution at the 2019 UBCM convention. Yours truly, / jl '\;/~ lJ1 dV( ~~ ber Director, City Clerk's Office Page 255 of 259 6223283 ~ mond City of 6911 No .3 Road, Richmond, BC V6Y 2C1 Richmond www.richmond.ca June 28, 2019 All BC Municipalities Via email Re: Proposed UBCM Resolution- Statement of Disclosure Updates This is to advise that Richmond City Council at its Regular Council meeting held on Monday, June 24,2019 considered the above matter and adopted the following resolution: To forward the following resolution for consideration at UBCM and to send copies to the Local Governments of BC for their favourable considerations prior to the 2019 UBCM meeting. Additional copy to be sent to the Minister ofMunicipal Affairs. Statement of Disclosure Updates Whereas professional regulatory bodies, such as CPABC, BC Law Society, APEGBC, and others, have conflict of interest and ethics rules for their members, under which appearance of conflict of interest is disallowed; Whereas the public expects elected representatives to act to a professional standard of conduct; And whereas the scope of decisions and responsibilities of an elected representative can be broad and encompass a variety of issues; So be it resolved that the Statement of Disclosure for municipal nominees and elected representatives be updated to additionally include a spouse's assets; a spouse's liabilities; and real property, other than their primary residence, held singly or jointly by a spouse, child, brother, sister, mother or father, to the best knowledge of the candidate. Further, within 60 days of being sworn in, to file a confidential financial disclosure statement to a non-partisan Municipal Conflict ofInterest Commissioner. Accordingly, the above has been submitted to UBCM and the City ofRichmond Council requests your favourable consideration of the resolution at the 2019 UBCM convention. Yours ~/J~ ~eber Director, City Clerk's Office pc: The Honourable Selina Robinson, Minister of Municipal Affairs and Housing Page 256 of 259 6223161 ~mond City of 6911 No.3 Road, Richmond, BC V6Y 2C1 Richmond www.richmond.ca June28, 2019 Finance and Corporate Services Division City Clerk's Office File: 10-6125-07-02/2019-Vol 01 Telephone: 604-276-4007 Fax : 604-278-5139 All BC Municipalities Via email Re: Recovering Costs for Local Climate Change Impacts This is to advise that Richmond City Council at its Regular Council meeting held on Monday, June 24, 2019 considered the above matter and adopted the following resolution: (1) That the draft letter attached to the report titled "Recovering Costs for Local Climate Change Impacts" from the Senior Manager, Sustainability and District Energy dated May 14, 2019, be endorsed; and sent to the Premier of British Columbia, British Columbia Minister of the Environment and Climate Change, British Columbia Attorney General, with copies to local MLAs, the leaders of the opposition parties and Metro Vancouver; and (2) That the draft Union of British Columbia Municipalities resolution attached to the report titled "Recovering Costs for Local Climate Change Impacts" from the Senior Manager, Sustainability and District Energy dated May 14, 2019, be endorsed and copies sent to BC Municipalities requesting favourable support at the UBCM convention. Accordingly, the above has been submitted to UBCM and the City of Richmond Council requests your favourable consideration ofthe resolution at the 2019 UBCM convention. Yours truly, p~Wth David Weber Director, City Clerk's Office Page 257 of 259 6225083 ~ mond RECOVERY COST FOR LOCAL CLIMATE CHANGE City of Richmond WHEREAS local governments have incurred significant costs in response to the real and projected threats of climate change including flooding, sea-level rise and weather variations; AND WHEREAS fossil fuel corporations profit without sharing the costs of the pollution caused by their operations and their products: THEREFORE BE IT RESOLVED that the Province enact legislation to hold the fossil fuel industry responsible for its role in causing climate change by making it accountable for costs incurred by governments to adapt to climate change. 6192881 Page 258 of 259 City of 6911 No .3 Road, Ri chmond, BC V6Y 2C1 Richmond www.richmond.ca June 28,2019 All BC Municipalities Via email Re: Proposed UBCM Resolution - Conflict of Interest Complaint Mechanism This is to advise that Richmond City Council at its Regular Council meeting held on Monday, June 24, 2019 considered the above matter and adopted the following resolution: To forward the following resolution for consideration at UBCM and to send copies to the Local Governments of BC for their favourable considerations prior to the 2019 UBCM meeting. Additional copy to be sent to the Minister of Municipal Affairs. Conflict ofinterest Complaint Mechanism Whereas professional regulatory bodies, such as CPABC, BC Law Society, APEGBC, and others, have conflict of interest and ethics rules for their members and enforce them through a complaints process; Whereas the public expects elected representatives to be held to a professional standard of conduct; And whereas the only remedy for a citizen complaint of a municipal elected person's conflict of interest is through a judgement of the Supreme Court of British Columbia; So be it resolved that the Province of British Columbia consider a mechanism including to resolve and remedy conflict of interest complaints through a non-partisan Municipal Conflict of Interest Commissioner or expansion of the scope of powers of the BC Conflict of Interest Commissioner. Accordingly, the above has been submitted to UBCM and the City of Richmond Council requests your favourable consideration of the resolution at the 2019 UBCM convention. VJw~ David Weber Director, City Clerk 's Office pc: The Honourable Selina Robinson, Minister of Municipal Affairs and Housing Page 259 of 259 6223 169 ~ mond