To send correspondence to Mayor and members of Council in relation to this Council agenda, please use the following email address: [email protected] Mission Statement In carrying out its mandate, Bowen Island Municipality will work towards conducting operations in a way that: • Improves the economic, environmental and social well-being for present and future generations; • Encourages and fosters community involvement; • Enhances the small, friendly, caring character of the community; • Maintains an open, accountable and effective operation; and • Preserves and enhances the unique mix of natural ecosystems and green spaces that Bowen Island possesses. NOTICE: That a regular meeting of Bowen Island Municipal Council will be held at Municipal Hall, 981 Artisan Lane on Monday, July 8, 2019 at 6:15 PM for the transaction of business listed below. Hope Dallas-Kerr, Corporate Officer REVISED AGENDA Regular Council Meeting Monday, July 8, 2019 (REVISED TO INCLUDE LATE & ON-TABLE ITEMS) Page Timing OPENING OF COUNCIL MEETING 6:15 PM 1 APPROVAL OF AGENDA 1.1 Introduction of Late Items Recommendation: That Council approve the agenda and Late Items agenda (if applicable) for the July 8, 2019 regular Council meeting. 2 PUBLIC COMMENTS (15 min) Public Comment is an opportunity for members of the Public to comment regarding items on the agenda or any other comments or issues they may wish to bring to Council’s attention. If you wish to submit any written material to accompany your comments, please ensure it is provided to the Minute-Taker at the same time as you sign up to address Council. All written documentation will then be provided to each Member of Council and will form part of the formal record. Bowen Island Municipality July 8, 2019 Regular Council Meeting Page 1 of 259 3 CONSENT AGENDA 6:30 PM (5 min) Note: Council members may adopt in one motion all recommendations appearing on the Consent Agenda, or prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict with an item. Recommendation: That Council approve the items as outlined in the July 8, 2019 Consent Agenda. START OF CONSENT AGENDA ADOPTION OF MINUTES 3.1 Minutes of the regular Council meeting held June 24, 2019. 8 - 18 Recommendation: That the minutes of the regular Council meeting held 24, 2019 be adopted. BUSINESS ARISING FROM MINUTES 3.2 Daniel Martin, Manager of Planning & Development re: Development 19 - 30 Variance Permit (DVP-04-2019): 1281 Oceanview Road (Dan Parke), dated June 28, 2019 Recommendation: That Council issue Development Variance Permit DVP-04-2019 for the variance of the side lot line setback from 3.0 metres to 1.5 metres for 1281 Oceanview Road, legally described as Lot 25 (explanatory plan 5712), Plan 1948, District Lot 1553 PID: 014-191-709. 3.3 Emma Chow, Island Community Planner re: Temporary Use Permit (TUP- 31 - 45 01-2019): 1441 Adams Road, dated June 28, 2019 Recommendation: That Council issue Temporary Use Permit TUP-01-2019 to Raef Grohne for 1441 Adams Rd, legally described as Lot Q, LMP 4859, Block C, DL 492. a. Murray Atherton re: Temporary Use Permit - 1441 Adams Road, dated 46 July 4, 2019 Bowen Island Municipality July 8, 2019 Regular Council Meeting Page 2 of 259 STAFF REPORTS 3.4 Raj Hayre, Chief Financial Officer and Tina Nielsen, Chief Librarian re: 47 - 55 Revised Operating Guidelines between Bowen Island Municipality and Bowen Island Public Library, dated June 28, 2019 Recommendation: That Council approve and adopt the revised Operating Guidelines between Bowen Island Municipality and Bowen Island Public Library. 3.5 Shauna Jennings, Manager of Recreation and Community Services, 56 - 59 Community Centre Project Lead re: Bowen Island Community Centre Project – Additional Staff Support Update on Workplans, dated Jun 24, 2019 Recommendation: That Council receive for information the report from the Manager of Recreation and Community Services regarding Additional Staff Support Update on Workplans dated June 24, 2019. 3.6 Sophie Idsinga, Communications Coordinator re: Proposed amendments 60 - 79 to Communicating with the Public Policy 07-002, dated June 28, 2019 Recommendation: That Council adopt the Communicating with the Public Policy No. 07-002 as amended at the Council meeting held July 8, 2019. CORRESPONDENCE 3.7 Sav Dhaliwal, Chair, Metro Vancouver Board re: Amending Metro 80 - 93 Vancouver 2040: Shaping Our Future to Reflect Accepted Regional Context Statements, dated June 21, 2019 Recommendation: Whereas Bowen Island is not within the Metro Vancouver Regional Planning function; and Whereas Council received an invitation welcoming Council to provide comments in relation to the proposed amendments to the Metro Vancouver 2040 Regional Growth Strategy; Therefore be it resolved that Council provide comments to the Corporate Officer by Monday, July 29, 2019. REPORTS OF COMMITTEES, COW, COMMISSIONS 3.8 Minutes of the Mayor's Standing Committee on Community Lands 94 - 95 meeting held June 6, 2019 (recommendations dealt with at the June 10, 2019 regular Council meeting) 3.9 Minutes of the Emergency Program Executive Committee meeting held 96 - 99 June 11, 2019 (no recommendations for Council's consideration) Bowen Island Municipality July 8, 2019 Regular Council Meeting Page 3 of 259 3.10 Minutes of the Cove Bay Water System Local Advisory Committee 100 - 105 meeting held June 18, 2019 (recommendations dealt with at the June 24, 2019 regular Council meeting) 3.11 Minutes of the Mayor's Standing Committee on Community Lands 106 - 107 meeting held June 25, 2019 (no recommendations for Council's consideration) 3.12 Minutes of the Environment and Climate Action Advisory Committee 108 - 111 meeting held June 5, 2019 (no recommendations for Council's consideration) INFORMATION ITEMS Recommendation: That Council receive the information as outlined in section 12 of the July 8, 2019 regular Council meeting agenda. END OF CONSENT AGENDA 4 DELEGATIONS 4.1 Clare Frater, Director, Trust Area Services re: Public Engagement on 112 - 115 6:35 PM Bowen Island for "Islands 2050: The Future of the Trust Area", dated July (20 min) 2, 2019 a. PowerPoint Presentation re: Islands 2050: The future of the Trust Area - 116 - 126 Community Engagement Options for Bowen Island 4.2 Joanne Gassman, Director, Bowen Island Community Foundation re: 127 - 152 6:55 PM Request for Neighbourhood Small Grants Program (15 min) Recommendation: Whereas Bowen Island Municipality has received a request from the Bowen Island Community Foundation (Foundation) to act as its Community Charitable Partner to receive and disburse grant funds on behalf of the Bowen Island Community Foundation and Vancouver Foundation for its “Neighbourhoods Small Grants Fund” program; and Whereas the Municipality supports the work of the Foundation in providing grant funding for neighbourhoods to share skills and resources, forming relationships that build resilience and self-sufficiency in local communities; Therefore be it resolved that the Municipality enter into an agreement to act as Community Charitable Partner for the receipt of grant funds from the Bowen Island Community Foundation and Vancouver Foundation and disburse the grant funds based on recommendations from Neighbourhood Grants Committee; and Further be it resolved that Council support the program by providing initial matching funding in the amount of $1,500, to be included in the 2020 budget. Bowen Island Municipality July 8, 2019 Regular Council Meeting Page 4 of 259 5 BYLAWS 5.1 Raj Hayre, Chief Financial Officer re: Proposed Bowen Island Municipality 153 - 165 7:10 PM Loan Authorization (Cove Bay Water Treatment Plant) Bylaw No.488, (10 min) 2019, dated June 27, 2019 Recommendation: That Bylaw No.488, 2019 cited as “Bowen Island Municipality Loan Authorization (Cove Bay Water Treatment Plant) Bylaw No.488, 2019” be read a first, second and third time. a. Bill Granger re: Proposed BIM Loan Authorization (Cove Bay Water 166 Plant), dated July 6, 2019 6 STAFF REPORTS (dealt with under the Consent Agenda) 7 CORRESPONDENCE (dealt with under Consent Agenda) 8 REPORTS OF COMMITTEES, COW, COMMISSIONS 8.1 Councillors Hocking and Nicholson, Council Members, Environment and 167 - 170 7:20 PM Climate Action Advisory Committee re: Recommendations from the July (5 min) 3, 2019 meeting Recommendation from the Environment and Climate Action Advisory Committee: That Council participate in a climate accountability campaign with West Coast Environmental Law, District of West Vancouver, and 16 other communities across BC, by sending a letter to the 20 largest fossil fuel companies demanding they pay their fair share of climate change related costs facing BC communities; and send another letter to Premier John Horgan ask the BC Government to enact a Liability for Climate-related Harms Act. 8.2 Councillors Kaile, Morse and Nicholson, Council Members, Community 7:25 PM Economic Development Committee re: Recommendations from the June (5 min) 14, 2019 meeting a. Minutes of the Community Economic Development Committee meeting 171 - 176 held June 14, 2019 Recommendation from the Community Economic Development Committee: That Council direct staff to look into simple signage to direct people to public washroom facilities. 9 BUSINESS ARISING FROM MINUTES 9.1 Hope Dallas-Kerr, Corporate Officer re: Union of B.C. Municipalities 7:30 PM Convention Meeting Requests (20 min) 10 NEW BUSINESS Bowen Island Municipality July 8, 2019 Regular Council Meeting