Name of accountable group: West Hill Parish Council

Application Eligibility Criteria Yes No Is the application form complete? X Is the form signed? X Has the group let the relevant EDDC Ward Member(s) know about the project / X application? Group Eligibility Criteria Yes No Is the accountable organisation; a charity registered with the Charities X Commission, a Community Interest Company registered with Companies House, or a town / parish council? Is there a copy of the accountable organisation’s most recent annual accounts N/A unless they are a town or parish council? Is there less than one year’s running costs in reserve? N/A If the project involves working with vulnerable people have they included a X Safeguarding Policy and details on how volunteers / staff are appropriately trained? If not a town or parish council, is there at least one letter of support from a town or X parish council in the relevant area? If a town or parish council, is the project joint between two or more town or parish X councils? Project Eligibility Does it benefit two or more town or parish council areas, not including Exmouth? X Are the majority / all of the benefits of the project within East Devon but outside of X Exmouth? Is it an admissible type of project? X Is the project; sustainable, in a transition phase with evidence of how it will X become sustainable, or a short term project? If planning permission is needed has it been gained? N/A Will the project not start until after March 2019? X Will any grant money awarded be spent and claimed within 12 months from time of X approval? Is the project ineligible for the Community Buildings Fund? X Has the project not previously received funding from the Parishes Together Fund? X Costs Eligibility Are there the required number and type of quotations, with a written tender X specification? Is the grant requested between £400 and £30,000? X Is the grant requested no larger than 80% of the overall project costs? X Has the applicant obtained at least 20% match funding from elsewhere? X Do funding gained (once our grant is added) and total project costs match? X Minimum score for each = 0

ITEM Max. Score Score Given 1 Working with other groups and communities to either identify and / or carry out 10 6 the project, identifying new ideas for their mutual benefit. Comments: Has got West Hill Parish Council working with / talking to West Hill Wasps, The King’s School and various other parish and town councils in the area. Although once the football goals have been bought the working together on this project would end really.

2 Benefitting, enhancing and / or making a difference to communities. 5 4 Comments: The current goals are at the end of their life and need replacing soon if football provision is to continue. There are 150 members of West Hill Wasps, and The King’s School is of a significant size. The goals would be in use daily throughout the school year.

3 The need for the project. 5 4 Comments: The goals are at the end of their life and are in daily use. Without them there would be less formal / informal football provision which encourages health and wellbeing in children and young people.

4 How well is the project planned? 5 5 Comments: Project is well planned and thought out. There is a plan in place for taking the old goals out and putting new ones in. There is a quotation.

Total Score: 25 19 ASSESSOR Comments: Name of accountable organisation: West Hill Parish Council

To purchase full size portable football goals for the use of The King’s School in Ottery St Mary and West Hill Wasps junior football club. They will replace a current set of fixed football goals that are at the end of their life. The portable goals will also allow flexibility for better football coaching. They’d be used daily throughout the school year and for West Hill Wasps (who have 150 members) on training nights and match days. The goals will enhance sports provision in the area. Total Project Cost: Award Requested Recommendation £1,976 £1,581 £

Funding Package: Funds Applied For or Amount In hand? Yes, No, Unconfirmed Funds: Raised or Unsuccessful West Hill Wasps £198 Yes £0 King’s School PTFA £198 Yes Shortfall: £0

Total (if we give our grant) £ 1,977

Priority Scoring:

ITEM SCORE 1. 6 2. 4 3. 4 4. 5

TOTAL SCORE: 19

Assessment Summary:

Communities Together - West Hill

Q8. What is your project?

The project is the purchase of full size portable football goals for The King's School Ottery PTFA and West Hill Wasps junior football club. They are to be located at The King's School football ground. They will replace a current set of fixed football goals at the site which are at nearing the end of their useful life. The photos of the current goals, submitted in support of this application provide evidence of the poor state of their condition. They no longer have stantions and few net pegs on the cross bar. Because they are fixed they leave holes on the ground which have to be covered during athletics. The proposed goals would provide greater flexibility for good quality football coaching - as they are not fixed they could be set up anywhere on the field for example when the goal mouths are too wet. They would also reduce the maintenance needs and costs with the site team putting them up and down.

The goals would be usable by the school daily throughout the school year and for the West Hill Wasps on training nights and weekend match days. West Hill Wasps currently train and play matches on the King's School field. The King's School catchment includes children from Ottery St Mary, West Hill, Aylesbeare, Talaton and Feniton. There are around 150 children (boys and girls) from numerous parishes, including West Hill, Ottery St Mary, Aylesbeare, Gittisham and Rockbeare who are members of the West Hill junior football club. Around 70-80 of these children attend the Kings School. West Hill Wasps is an entirely volunteer run club, with no paid employees. It is a standard Football Assocation Club. The chair of West Hill Wasps i was recognised as one of East Devon District

Q10. Why do you want to carry out this project and what difference will it make?

West Hill Parish Council believes that these new goals will enhance the football experience for both pupils of the King's School and members of the West Hill Wasps. Players and managers of the different Wasps teams as well as external referees have commented on the low standard and quality of the existing goals. West Hill Parish Council believes that it is vital to support and encourage children who play sport, and assist where it can and that improving the quality of equipment will remove barriers to participation in sport and will ultimately increase participation in sport.

The new goals will also make it easier for football coaches to set up the goals and this would mean that more time can be spent actually coaching. The level of rust on the current goals means that setting up the nets means that coaches get rust in their eyes and one of the current goals was only made good by butchering other goals.

MARK HARROD LTD Unit 41/42/43 Ladfordfields Industrial Estate, Ladford Covert Seighford Staffordshire ST18 9QL Tel: 01502 710039 Email: [email protected] Website: www.markharrod.com QUOTE

West Hill Junior Football Club

Quote Ref: MHQ.Mike0104

Date; 10/01/19

24 x 8 Football goals

X 1 FOT-600 Self-weighted easy-lift package, consisting of 100mm x 110mm powder coated aluminium frames, zinc plated internal weights, non-puncture easy-lift wheels, 32mm zinc net & brace supports, 3mm white nets, clips & all fittings.

……………...…………… £1,976-00p per pair

Delivery

FA Included

Total …………………………...... £1,976-00p + VAT

All goals conform to BSEN748/BS8462:2012 and FA Guidelines

Delivery approximately 2-3 weeks from date of order

All prices excluding VAT

If you need any more information please do not hesitate to contact me.

Kind Regards

rk Harrod Ltd

To Whom it may concern

I would be very grateful to the Communities Together fund and the West Hill, Ottery St Mary and Gittisham Parish Councils for supporting the joint bid between the Kings School and West Hill Junior Football Club for some portable football goals to replace some fixed goals at the end of their life.

The goal swill enable more boys and girls from years to come develop their interest in sport and play at school during the week and at weekends for West Hill Wasps. Wasps are volunteer run and administered and entirely run by parental donations; a local team drawing players from across three parishes and many of whom are already at the Kings School or will be before long.

Without the support of this fund we would not be able to consider this purchase that will bring many parents and children together.

I really hope you will be able to support us.

Many thanks

Yours sincerely

West Hill Wasps Chairman

Thursday 13th December 2018

Dear Sir/Madam

I am writing as the Chairperson of the King's School PTFA, to ask for the support of West Hill Parish Council in submitting an application to the Communities Together fund. This would be a joint application along with West Hill Wasps, for the replacement of the current full sized football goals, and if successful The PTFA agree to meet the required 10% contribution towards the cost.

I understand from the PE department at The King's School, that their current full size goals are reaching the end of their life. Unfortunately they are unable to allocate any of their budget in the near future to replace them, due to other more urgent requirement needs.

The replacement goals would benefit The King's School students by allowing access to use them during the school week, plus occasional after school matches, and the West Hill Wasps to use them at the weekends.

Football is a hugely popular sport in the local community, and essential for our young people to engage them in being part of a team, belonging to a Club and keeping them active.

Thank you in advance for your consideration

Yours faithfully

Chairperson The King's School PTFA

Re: Communities Together proposal for consideration

Subject: Re: Communies Together proposal for consideraon From: Date: 10/12/2018, 13:54

Hello Gittisham parish councillors resolved at their meeting on 5th December to support this bid.

If you need anything more formal, please let me know. Kind regards

On Wednesday, 5 December 2018 16:58:29 GMT, Clerk wrote:

Good afternoon

Please see below some information about a bid West Hill is supporting for Communities Together funding. Cllr Jessica Bailey would appreciate it if the proposal could be considered by Gittisham Parish Council and if possible resolve to support it along with OSMTC and WHPC. If you have any queries about it, please contact Cllr Jessica Bailey direct on [email protected]

Thanks

arish Clerk

The Communities Together Working Group on 12th November discussed a possible bid for the funding of new football goals for West Hill Wasps. These would be located at the Kings playing field in Ottery and used by The Kings School during school hours and used by West Hill Wasps at weekends for training and matches.

Boys and girls from a number of parishes play for the West Hill Wasps, including Ottery, Talaton, Aylesbeare and Rockbeare, as well as West Hill. Children from numerous parishes also attend the King's School and so would benefit from the goals. Around 70-80 children who play for West Hill Wasps also attend the King's School.

The intention would be for West Hill Parish Council to submit the bid, and OSMTC has also resolved to support it.

The current fixed goals are old, covered in rust and close to the end of their natural life. They no longer have stantions and the net hooks are broken. The proposed bid would be for portable goals which would provide greater flexibility for good quality coaching. The cost of the goals will be for c£2500 with Kings PTFA meeting 10% of the cost and West Hill Wasps meeting 10% of the cost. The bid is supported by the chair of King's PTFA, the chair of West Hill Wasps and the head of sport at the King's School as well as OSMTC. We hope that Gittisham could also support it. It would not involve any financial commitment, simply a resolution to support.

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1 of 2 17/12/2018, 10:26 Re: Communities Together proposal for consideration

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2 of 2 17/12/2018, 10:26 Re: Communities together bid

Subject: Re: Communies together bid From: Date: 17/12/2018, 11:00 To: Clerk

Dear

I hope that you are well.

I can confirm that Feniton Parish Council are in support of the OSMTC Kings School PTFA and West Hill Wasps funding under Communies Together as resolved at the Feniton Parish Council meeng on Monday 10th December.

Should you require any more than this please do not hesitate to let me know.

Kind regards,

Clerk to Feniton Parish Council

On Mon, Dec 17, 2018 at 10:18 AM Clerk wrote:

Morning

West Hill is supporng a bid with OSMTC, Kings School PTFA and West Hill Wasps for funding under Communies Together. It is for new mobile goal posts for the Wasps. The lead Councillor is Cllr Jessica Bailey who is pung the bid together. Susie Bond is aware of the bid. Jessica told me that Susie emailed her that Feniton PC agreed at its last meeng to support in principle (there is no financial commitment). Would you mind emailing me something to that effect, confirming Feniton's support? What Oery did was just email me the extract from their minutes to the effect that "it was resolved to provide support for the bid..."

I just need something on record to show support from Feniton.

Thanks!

Kind regards

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1 of 2 17/12/2018, 11:21 Re: Communities together bid

2 of 2 17/12/2018, 11:21 Provisional Communities Together Meeting - 11th December 2018

Subject: Provisional Communies Together Meeng - 11th December 2018 From: Date: 04/12/2018, 13:18

Please see the below from the draft Minutes of the Full Council Meeting last night. At the last meeting, a provisional date for a meeting on Tuesday 11th December 'if necessary' was arranged, but please could you confirm if you have any business requiring this meeting to go ahead?

COMMUNITIES TOGETHER • CONSIDERATION BY THE TOWN COUNCIL TO SUPPORT A PROPOSED BID BY THE HELP SCHEME FOR FUNDING FOR A DEMENTIA INITIATIVE It was understood that the League of Friends was happy to support this bid and provide 10% match funding (£1350). After some discussion it was RESOLVED that the Council would also support the bid by providing £500 of match funding

• CONSIDERATION BY THE TOWN COUNCIL TO SUPPORT A JOINT BID WITH WEST HILL PARISH COUNCIL FOR THE FUNDING OF MOBILE GOALPOSTS

The cost of the goalposts were in the region of £2,500. Kings PTFA and West Hill Wasps would provide match funding of 10% each. It was noted that West Hill Parish Council would submit the bid and in response to its request, it was RESOLVED that the Council would provide support for the bid. It was noted that this would have no financial implications for the Council

Many thanks Regards

Assistant to the Town Clerk Oery St Mary Town Council The Old Convent 8 Broad Street Oery St Mary EX11 1BZ Contact Mon/Tues 01404 812252

t by the Council may contain confidenal or legally privileged informaon and are

1 of 2 17/12/2018, 10:31 Provisional Communities Together Meeting - 11th December 2018

only intended for the addressee. If you are not the intended recipient or the person responsible for delivering the message to the intended recipient, any onward transmission of the email is strictly prohibited. If you have received the email in error, you should delete the message and any aachments immediately, including any backups and temporary files and nofy: enquiries@oerystmary-tc.gov.uk Access: As a public authority, the Council is subject to the provisions of the Freedom of Informaon Act. Under this legislaon the Council may be required to disclose the content of an email (or a response to it) unless the informaon it contains is protected from disclosure under an exempon in the Act. If you have any queries please contact: enquiries@oerystmary-tc.gov.uk

2 of 2 17/12/2018, 10:31 TALATON PARISH COUNCIL

Email: [email protected]

9th December 2018

Communities Together Fund 2018

Talaton Parish Council confirms that it wishes to support the bid from Ottery St Mary Town Council to support the help scheme for funding for a dementia initiative. Talaton Parish Council confirms that it wishes to support the joint bid from Ottery St Mary and Westhill for a set of mobile goalposts.

Regards

Clerk

Yours

Clerk

Communities Together - West Hill Application

Subject: Communies Together - West Hill Applicaon From: Parish Clerk Date: 11/01/2019, 16:28

Dear Councillors

Communies Together

I am wring to nofy you formally that West Hill Parish Council is subming an applicaon for funding under the Communies Together scheme to East Devon District Council. The sum applied for is £1,581.00 and it is in order to acquire new football goals which will be used jointly by members of West Hill Wasps Junior Football Club and students who aend the Kings School. The goals will be located at the Kings School Playing Fields where the West Hill Wasps play matches and train. The applicaon is supported by the chair of the West Hill Wasps and the chair of the Kings School PTFA. Each of these organisaons are contribung 10% of the cost of the goals.

West Hill Parish Council is very grateful to have received support from Oery St Mary Town Council, Feniton Parish Council, Gisham Parish Council and Talaton Parish Council.

Under the terms of the scheme West Hill Parish Council is nofying you as ward members for the parcipang parishes.

Please do not hesitate to contact me if you would like to have any further informaon on the grant applicaon

Yours sincerely

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1 of 1 11/01/2019, 17:40 Safeguarding Children Policy and Procedures

Club Template

Using this Policy 3. Football Club has a role to play in safeguarding the welfare of all children This policy template is provided so that you can add and young people by protecting them from physical, your club name to the relevant sections. It is important sexual or emotional harm and from neglect or bullying. that this policy is discussed by the committee. The club It is noted and accepted that The Football Association’s needs to be sure it is clear about its responsibilities and Safeguarding Children Regulations (see The FA that it adheres to this policy in full. Having a proactive Club Handbook) applies to everyone in football whether in a Welfare Officer is an integral requirement of this policy. paid or voluntary capacity. This means whether you are a volunteer, match official, helper on club tours, football coach, club official or medical staff.

Football Club Safeguarding Children Policy 4. We endorse and adopt The FA’s Responsible Recruitment guidelines for recruiting volunteers and we will: 1. Football Club • specify what the role is and what tasks it involves acknowledges its responsibility to safeguard the • request identification documents welfare of every child and young person who has been • as a minimum meet and chat with the applicant(s) entrusted to its care and is committed to working to and where possible interview people before provide a safe environment for all members. A child or appointing them young person is anyone under the age of 18 engaged in • ask for and follow up with 2 references before any club football activity. We subscribe to The Football appointing someone Association’s (The FA) Safeguarding Children – Policy • where eligible require an FA accepted Enhanced and Procedures and endorse and adopt the Policy Criminal Record Check (CRC) with Barring List Check Statement contained in that document. in line with current FA policy and regulations. 2. The key principles of The FA Safeguarding Children Policy are that: All current Football • the child’s welfare is, and must always be, Club members working in eligible roles, with children the paramount consideration and young people - such as managers and coaches are • all children and young people have a right to be required to hold an in-date FA accepted Enhanced protected from abuse regardless of their age, gender, CRC with Barring List check as part of responsible 1 disability, race, sexual orientation, faith or belief recruitment practice . • all suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately If there are concerns regarding the appropriateness of an • working in partnership with other organisations, individual who is already involved or who has approached children and young people and their parents/carers us to become part of is essential. Football Club guidance will be sought from The Football Association. It is noted and accepted that The FA will We acknowledge that every child or young person consider the relevance and significance of the information who plays or participates in football should be able to obtained via the CRC Process and that all suitability take part in an enjoyable and safe environment and be decisions will be made in accordance with legislation and protected from poor practice and abuse. in the best interests of children and young people. Football Club recognises that this is the responsibility of every adult It is accepted that The FA aims to prevent people with involved in our club. a history of relevant and significant offending from having contact with children or young people and the opportunity to influence policies or practice with children or young people. This is to prevent direct sexual or physical harm to children and to minimise the risk of ‘grooming’ within football.

TheFA.com/football-rules-governance/safeguarding Let’s make football safe – not sorry Safeguarding Children Policy and Procedures

5. Football Club 9. Reporting your concerns about the welfare of a supports The FA’s Whistle Blowing Policy. Any adult or child or young person. Safeguarding is everyone’s young person with concerns about a adult in a position responsibility if you are worried about a child it is of trust with football can ‘whistle blow’ by contacting important that you report your concerns – no action The FA Safeguarding Team on 0800 169 1863, by writing is not an option. to The FA Case Manager at The Football Association, Wembley Stadium, PO Box 1966, London SW1P 9EQ, i. If you are worried about a child then you need to by emailing [email protected] or alternatively report your concerns to the Club Welfare Officer. by going direct to the Police, Children’s Social Care or ii. If the issue is one of poor practice the Club Welfare the NSPCC. Officer will either: Football Club • deal with the matter themselves or encourages everyone to know about The FA’s Whistle • seek advice from the CFA Welfare Officer Blowing Policy and to utilise it if necessary. iii. If the concern is more serious – possible child abuse, where possible, contact the CFA Welfare Officer first, 6. Football Club then immediately contact the Police or Children’s has appointed a Club Welfare Officer in line with Social Care. The FA’s role profile and required completion of the iv. If the child needs immediate medical treatment take Safeguarding Children and Welfare Officers Workshop. them to a hospital or call an ambulance and tell The post holder will be involved with Welfare Officer them this is a child protection concern. Let your Club training provided by The FA and/or County FA. The Welfare Officer know what action you have taken, they Club Welfare Officer is the first point of contact for all in turn will inform the CFA Welfare Officer. club members regarding concerns about the welfare of v. If at any time you are not able to contact your Club any child or young person. The Club Welfare Officer will Welfare Officer or the matter is clearly serious then liaise directly with the County FA (CFA) Welfare Officer you can either: and will be familiar with the procedures for referring • contact your CFA Welfare Officer directly any concerns. They will also play a proactive role in • contact The FA Safeguarding Team on increasing awareness of Respect, poor practice and 0800 169 1863 or [email protected] abuse amongst club members. • contact the Police or Children’s Social Care • call the NSPCC 24 hour Helpline for advice on 7. We acknowledge and endorse The FA’s identification 0808 800 5000 or text 88858 or email of bullying as a category of abuse. Bullying of any kind [email protected] is not acceptable at our club. If bullying does occur, all players or parents/carers should be able to tell NB – The FA’s Safeguarding Children Policy and and know that incidents will be dealt with promptly. Procedures are available via – www.TheFA.com/football- Incidents need to be reported to the Club Welfare rules-governance/safeguarding – click on ‘Raising Officer in cases of serious bullying the CFA Welfare Awareness – Best Practice Downloads’, the Policy and Officer may be contacted. Procedures document is within the resources area. The policy outlines in detail what to do if you are concerned 8. Respect codes of conduct for Players, Parents/ about the welfare of a child and includes flow diagrams Spectators, Officials and Coaches have been which describe this process. How to make a referral is implemented by also covered in the Safeguarding Children workshop. Football Club. In order to validate these Respect Participants are given the opportunity to discuss how codes of conduct the club has clear actions it will take this feels and how best they can prepare themselves to regarding repeated or serious misconduct at club level deal with such a situation. For more information on this and acknowledges the possibility of potential sanctions workshop contact your County Welfare Officer. which may be implemented by the County FA in more serious circumstances. 10. Further advice on Safeguarding Children matters can be obtained from: • T: E: •

County Football Association’s Welfare Officer T: E: CountyWO@ • www.TheFA.com/football-rules-governance/ safeguarding 1 The FA’s policy on Disclosure and Barring Service CRCs is • Emailing – [email protected] subject to change. CRC information and guidance can be found at www.TheFA.com/football-rules-governance/safeguarding/ • The FA Safeguarding Children general enquiry line criminal-records-checks 0845 210 8080

TheFA.com/football-rules-governance/safeguarding Let’s make football safe – not sorry