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CITY OF ELLIOT LAKE CITY COUNCIL - REGULAR MEETING AGENDA Monday, September 10, 2018 7:00 pm Committee Room Pages 1. CALL TO ORDER 2. ROLL CALL 3. DECLARATIONS OF CONFLICT OF INTEREST 4. ADOPTION OF PREVIOUS MINUTES 4.1 August 27, 2018 - Regular. 4 5. PUBLIC PRESENTATIONS 6. INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS 6.1 September 6, 2018. Report OPS2018-16 of the Director of Public Works 12 and Economic Dev Coodinator re: Transit Bus Purchase and Automated Next Stop Announcement System and Passenger Counters. 6.2 September 5, 2018. Report CK2018-16 of the City Clerk 47 re: Compliance Audit Committee - 2018 Municipal Election 6.3 September 6, 2018. Report CAO2018-13 of the Chief Administrative 51 Officer re: Vacancy at Treasurer Position 6.4 September 6, 2018. Memo from the Chief Administrative Officer re: potential acquisition of land for Municipal Purposes. As this matter deals with potential acquisition of land by the Municipality. it may be discussed in closed session as per Section 239(2)(c) of the Municipal Act. Agenda Package Pg 2 6.5 September 6, 2018. Memo from the Chief Administrative Officer re: potential disposition of vacant land by the Municipality As this matter deals with the potential disposition of land owned by the Municipality it may be discussed in closed session as per Section 239(2)(c) of the Municipal Act. 6.6 September 6, 2018. Memo from the Chief Administrative Officer re: succession planning in the Treasury Department As this matter deals with personal information about identifiable individuals and labour relations or employee negotiations, it may be discussed in closed session under Section 239(2)(b) and (d) of the Municipal Act 6.7 September 6, 2018. Memo from the Chief Administrative Officer re: potential disposition of land by the Municipality As this matter deals with the potential disposition of land by the Municipality, it may be discussed in closed session under Section 239(2)(c) of the Municipal Act. 6.8 September 6, 2018. Memo from the Chief Administrative Officer re: potential land disposition - waterfront property As this matter deals with the potential disposition of land owned by the Municipality it may be disused in closed session as per Section 239(2)(c) of the Municipal Act. 7. PRESENTATION OF COMMITTEE REPORTS 8. UNFINISHED BUSINESS 9. PETITIONS 10. CORRESPONDENCE 11. NOTICES OF MOTION 12. PUBLIC QUESTION PERIOD 13. INTRODUCTION AND CONSIDERATION OF BY-LAWS 13.1 By-Law No. 18-50 54 Being a by-law to establish the dates and times for advance voting in the 2018 Municipal Elections. Agenda Package Pg 3 13.2 By-Law No. 18-51 55 Being a by-law to provide for the reduced hours of voting in institutions and retirement homes. 13.3 By-Law No. 18-52 56 Being a by-law to appoint Daniel Gagnon as Treasurer 14. COUNCIL REPORTS AND ANNOUNCEMENTS 15. ADDENDUM 16. CLOSED SESSION (if applicable) 17. ADJOURNMENT Agenda Package Pg 4 Minutes of a regular meeting of the Council of The Corporation of The City of Elliot Lake Monday, August 27, 2018 7:00 PM COUNCIL CHAMBERS Present D. Marchisella, Mayor L. Cyr, Councillor N. Mann, Councillor E. Pearce, Councillor C. Patrie, Councillor S. Finamore Regrets T. VanRoon, Councillor A. Vlahovich, City Clerk pro tempore Present D. Gagnon, Chief Administrative Officer, T. Vine, Director of Finance, D. Halloch, Director of Public Works 1. CALL TO ORDER 2. ROLL CALL Res. 286/18 Moved By: N. Mann Seconded By: E. Pearce that Ashten Vlahovich be appointed as City Clerk pro tempore for the purpose of this meeting Carried 3. DECLARATIONS OF CONFLICT OF INTEREST None 1 Agenda Package Pg 5 4. ADOPTION OF PREVIOUS MINUTES 4.1 August 13, 2018 - Regular. Res. 287/18 Moved By: S. Finamore Seconded By: C. Patrie That the following minutes be adopted: August 13, 2018 Carried 5. PUBLIC PRESENTATIONS 6. INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS 6.1 August 14, 2018 Report from the Director of Public Works re: Report OPS2018-13 Asphalt Pavement Crack Sealing Res. 288/18 Moved By: N. Mann Seconded By: E. Pearce That staff report OPS2018-13 dated August 14th, 2018 be of the Director of Public Works be received; And that contract 2018-07 for asphalt pavement crack sealing in the amount of $62,000 plus applicable taxes be awarded to Northern Contracting and Maintenance Ltd. Carried 6.2 August 16, 2018 Report from the Director of Public Works Re: Staff Report OPS 2018-14 Northland & Greyhound Transit Service Connection Link Res. 289/18 Moved By: E. Pearce Seconded By: C. Patrie That staff report OPS 2018-14 dated August 16th, 2018 of the Director of Public Works be received; 2 Agenda Package Pg 6 And that contract OPS 2018-12 for a 5-year shuttle to hwy 17 connections to Greyhound and Ontario Northland be awarded to AJ Bus Lines Ltd. at a total cost of $351,064 + HST Carried 6.3 August 22, 2018 Report from the Director of Public Works Re: Staff Report OPS 2018-15 Alum Tank Relining Res. 290/18 Moved By: C. Patrie Seconded By:. L. Cyr That Staff Report OPS 2018-15 dated August 22, 2018 of the Director of Public Works be received; And that Mayor and Council approve the sole sourcing of the Specialty work involved in the relining of the Alum tank at the Wastewater treatment plant to Dunrite Rubbers & Plastics at a cost of $35,000 + HST Carried 7. PRESENTATION OF COMMITTEE REPORTS 7.1 August 21, 2018 Report from the Finance & Administration Committee Re: Staff Report FIN 2018-09 Affordable Access Program & Policy Res. 291/18 Moved By: N. Mann Seconded By: E. Pearce That staff report FIN 2018-09, Affordable Access Program & Policy dated 12th June 2018 of the Deputy Treasurer be received for information Carried 7.2 August 21, 2018 Report from the Finance & Administration Committee Re: Memo of the Director of Finance Re-stated Variance Report - OPERATING Res. 292/18 Moved By: N. Mann Seconded By: L. Cyr 3 Agenda Package Pg 7 That the Memo of the Director of Finance re: Re-stated Variance Report - OPERATING be received Carried 8. UNFINISHED BUSINESS 9. PETITIONS 10. CORRESPONDENCE 11. NOTICES OF MOTION 12. PUBLIC QUESTION PERIOD Mr. Roger Hachey looked for clarification on the Operating Variance report regarding Mississagi Park budget and variance information. Also requested more detailed information regarding VISA statements and was recommended to discuss with Treasury staff. 13. INTRODUCTION AND CONSIDERATION OF BY-LAWS 13.1 By-Law No. 18-48 Being a by-law to authorize the entering into an agreement for the provision of shuttle services to link passengers to Ontario Northland and Greyhound bus routes. Moved By: C. Patrie Seconded By: L. Cyr That By-Law 18-48 Being a by-law to authorize the entering into an agreement for the provision of shuttle services to link passengers to Ontario Northland and Greyhound bus routes Carried A motion to defer was introduced Moved By: N. Mann Seconded By: C. Patrie Motion to defer By-Law 18-48 to review contract in detail to ensure termination clause is included N. Mann withdrew his motion to defer 4 Agenda Package Pg 8 Res. 293/18 Moved By: C. Patrie Seconded By: L. Cyr That By-Law 18-48 Being a by-law to authorize the entering into an agreement for the provision of shuttle services to link passengers to Ontario Northland and Greyhound bus routes 14. COUNCIL REPORT AND ANNOUNCEMENTS Sensory / Autism Playground Some new sensory equipment for children with disabilities will be an addition to the playground at Westview park very soon. Phase one will include Accessibility Seat Swing, OmniSpin, Chimes and Drums. Sponsors for phase one are City of Elliot Lake, the WildCats, North Shore Car Cruisers, the OPP and Rona. We are now looking for local support for a phase 2, anyone wishing to donate to this can deliver cheques care of ELNOS, Autism Park Fund. This is an amazing community initiative which will ensure all children have a place to play. Rens Centre The Renaissance Seniors Active Living Centre will be hosting open houses from September 10th thru 13th. Come see what the centre has to offer you. Cadets Elliot Lake Sea Cadets and Blind River Air Cadets are looking for new recruits for the up-coming season, there is no cost for youth to join, and they will be guaranteed life lessons, skills and comradeship. For more info, call Tammy at : 705-261-3770 Guides / Brownies Now in Elliot Lake; Sparks, Brownies, Girl Guides and Pathfinders are available for our girls to join. Meeting weekly at George Vanier School. For Meet and Greet and registration you can drop in Monday September 10th beginning at 6pm. 5 Agenda Package Pg 9 Legion The Elliot Lake Legion is looking for new members, you do not have to be a veteran to join. Call or drop in to find out what our local Legion has to offer, Thursday to Saturday, afternoons or 705-848-2712 Boat Launch The Boat Launch Board walk has been removed, the launch is still open and the new floating boardwalk will begin to be installed upon its arrival which should be this week. Public Notice Re: Waterfront Properties This is a notice for water front / shoreline residents, realtors that are selling these residents and legal that are involved. When these properties are freshly sold for development, the purchaser is made aware of environmental restrictions and rules, but it seems that this information is not being communicated when resold. The Ministry of Environment, the Ministry of Natural Resources and the Ministry of Oceans and Fisheries all have stringent guidelines and rules when it comes to these properties.
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