Hunter's Hill Council

Ordinary Meeting

No. 4416

13 February 2017 at 7.30 PM

ORDER OF BUSINESS

Acknowledgement of Country Prayer

Attendance, Apologies, Declarations of Interests 1 Confirmation of Minutes 2 Mayoral Minutes & Reports Tabling of Petitions Addresses from the Public 3 Notice of Motions (including Rescission Motions) Reports from Staff 4 Our Heritage & Built Environment 5 Our Community & Lifestyle 6 Our Environment 7 Moving Around 8 Our Council 9 Committees 10 Correspondence 11 Delegates Reports 12 General Business 13 Questions With or Without Notice 14 Council in Committee of the Whole

HUNTER'S HILL COUNCIL ORDINARY MEETING OF COUNCIL Meeting 4416 - 13 February 2017 INDEX

1 – CONFIRMATION OF MINUTES

1 Confirmation of Minutes of Ordinary Meeting 4415 held 12 December 2016

2 - MAYORAL MINUTES & REPORTS

2.1 Australia Day Celebrations 2017 1

3 - NOTICES OF MOTION INCLUDING RESCISSION MOTIONS

Nil

4 - OUR HERITAGE & BUILT ENVIRONMENT

4.1 1 Madeline Street, Hunters Hill 6 4.2 6 Woolwich Road, Hunters Hill 20 4.3 Draft Voluntary Planning Agreement (VPA) Practice Note & Circular 33 4.4 Delegated Authority Report 97 4.5 Report of Legal Matters 107

5 - OUR COMMUNITY & LIFESTYLE

5.1 Hunters Hill Food and Wine Festival 115

6 - OUR ENVIRONMENT

6.1 Environmental Improvement Program 117

7 - MOVING AROUND

Nil

8 - OUR COUNCIL

8.1 Quarterly Budget Review at at 31 December 2016 121 8.2 Summary of Council Investments as at 30 November 2016 and 31 December 2016 132 8.3 Review of Delivery & Operational Plans 137 8.4 Fairland Hall 142 8.5 Leave of Absence - Councillor Richard Quinn and Councillor Justine McLaughlin 144 8.6 Fit for the Future Merger Proposal Update 146

9 - COMMITTEES

9.1 Minutes of the Conservation Advisory Panel held on 16 November 2016 148 9.2 Minutes of the Conservation Advisory Panel held on 7 December 2016 155 9.3 Minutes of the Hunters Hill Art Exhibition Advisory Committee Meeting held 6 December 2016 161

Item Page 3

9.4 Minutes of the General Purpose On-Site Inspections Committee held 12 December 2016 164 9.5 Report on Councillor Briefings held 12 December 2016 166 9.6 Report on Councillors' Workshop held Saturday 4 February 2017 168

10 - CORRESPONDENCE

10.1 Correspondence 1. Citizen of the Year 2016 - Thanks 2. Local Government Remuneration Tribunal 3. Sydney Water Issue 170

11 - DELEGATES REPORTS

Nil

12 - GENERAL BUSINESS

12.1 Meetings - Various Committees of Council 178

13 - QUESTIONS WITH OR WITHOUT NOTICE

Nil

Item Page 4 CONFIRMATION OF MINUTES Meeting 4416 - 13 February 2017

COMMENCEMENT

The meeting opened with Acknowledgement of Country and Prayer at 7.32 PM.

IN ATTENDANCE

The Mayor Councillor Richard Quinn, Deputy Mayor Councillor Mark Bennett, Councillors Peter Astridge, Justine McLaughlin, Zac Miles and Meredith Sheil.

ALSO PRESENT

The General Manager Barry Smith, the Group Manager Corporate Governance Debra McFadyen, the Group Manager Development and Regulatory Control Steve Kourepis and the Acting Group Manager Works and Services Dhruba Bhowmik.

SUSPENSION OF STANDING ORDERS

392/16 RESOLVED on the motion of Clr Sheil, seconded Clr Astridge That at 07:33 PM Standing Orders be suspended to allow item 8.1 to be discussed in conjunction with Apologies.

8.1 LEAVE OF ABSENCE - CLR GARY BIRD

393/16 RESOLVED on the motion of Clr McLaughlin, seconded Clr Sheil That Leave of Absence be granted to Councillor Gary Bird for Ordinary Meeting 4415 to be held 12 December 2016 and that his apology be recorded in the Minutes.

RESUMPTION OF STANDING ORDERS

394/16 RESOLVED on the motion of Clr Sheil, seconded Clr Astridge That at 07: 34 PM Standing Orders be resumed.

APOLOGIES

Apologies were received from Clr Gary Bird.

DECLARATIONS OF INTEREST

The Mayor called for Declarations of Interest.

Councillor Quinn declared an interest in Item 7.1, the interest being in relation to sharing an Executive position on a community association with the property owner.

CONFIRMATION OF MINUTES

395/16 RESOLVED on the motion of Clr Miles, seconded Clr Astridge That the Minutes of Ordinary Meeting No. 4414, held 28 November 2016 be confirmed.

Minutes of the Ordinary Meeting No. 4415 held on 12 December 2016. This is page 1 CONFIRMATION OF MINUTES Meeting 4416 - 13 February 2017

MAYORAL MINUTES & REPORTS

2.1 MEETING WITH PREMIER

PROCEEDINGS IN BRIEF

Mr Phil Jenkyn addressed Council on this matter.

396/16 RESOLVED on the motion of Clr Astridge, seconded Clr McLaughlin 1. That the report be received and noted.

2. That Mayor write to the Premier to thank him for agreeing to meet, and seeking further dialogue regarding the formation of a joint organisation.

REPORTS FROM STAFF

OUR HERITAGE & BUILT ENVIRONMENT

4.1 17 GLENVIEW CRESCENT, HUNTERS HILL

PROCEEDINGS IN BRIEF

Mr Andrew Martin (Objector on behalf of Applicants) addressed the Council on this matter

A MOTION was moved by Clr Miles seconded by Clr Bennett that:

That the revised application is approved subject to standard conditions based on plans tabled on 30 November 2016.

An AMENDMENT was moved by Clr McLaughlin seconded by Clr Astridge that:

That the application is approved as a “ deferred commencement” subject to standard conditions based on the amended plan dated 30 November 2016 as follows:

That Development Application No. 2016/1001 for alterations and additions including a double carport, deck, swimming pool and first floor bay window at No.17 Glenview Crescent, Hunters Hill, amended plans dated 30 November 2016 be approved, as a ‘deferred commencement’ under section 80(3) of the Environmental Planning and assessment Act 1979, subject to the following conditions:

The development consent as contained in Schedule 2 shall not operate (or be issued) until such time as the matters contained in Schedule 1 are finalised to the satisfaction of Council.

Schedule 1

1. That the proposed carport be reduced in scale and reduced/redesigned to a light weight structure when viewed from the street, with timber/steel posts reflecting/viewed as a garden landscape feature in natural dark and recessive colour finishes.

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Amending plans being submitted to Council showing the details of the amendments to the proposed carport.

Schedule 2

Part A - General Conditions

1. Pursuant to the provisions of the Environmental Planning & Assessment Act 1979 this approval shall lapse and be void if the building/subdivision work or use to which it refers is not physically commenced within five (5) years after the date of approval.

2. The development must be carried out in accordance with the following drawings and documentation listed below and endorsed with Council’s stamp, except where amended by other conditions of this consent:

Plan Council Drawing Number Drawn By Dated Dated Valdis Macens Street Setback Plan, A-0B 29.11.16 30.11.16 Architects P/L Valdis Macens Site Plan, DA-01B 29.11.16 30.11.16 Architects P/L Valdis Macens Ground Floor Plan, DA-03B 29.11.16 30.11.16 Architects P/L Valdis Macens Sections, DA-05B 29.11.16 30.11.16 Architects P/L Valdis Macens North & South Elevations, DA06B 29.11.16 30.11.16 Architects P/L Valdis Macens East & West Elevations, DA-07B 29.11.16 30.11.16 Architects P/L Valdis Macens Landscaping Plan 29.11.16 30.11.16 Architects P/L

3. Works, work on any building including demolition, landscaping, excavation and tree removal shall not commence until a Construction Certificate, complying in all respects with the provisions of the Environmental Planning and Assessment Act 1979, Environmental Planning and Assessment Regulation 2000 and the Building Code of Australia, has been issued.

4. The works shall be erected/constructed in conformity with the approved plans and any approved specifications and in accordance with the conditions of approval. Any alterations, modification or variations to these plans or specifications requires the prior formal approval of Council.

5. A copy of all stamped approved plans, specifications and documents (including the plans, specifications and documents submitted and approved with the Construction Certificate) must be kept on site at all times so as to be readily available for perusal by Council or the Principal Certifying Authority.

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All documents kept on site in accordance with this condition must be provided to Council or the Principal Certifying Authority upon their request.

6. The applicant may nominate the Council or an Accredited Private Certifier as the authority who will issue the Construction Certificate. The Principal Certifying Authority (nominated by the applicant) shall monitor compliance with the approval and issue any relevant documentary evidence, certificate or orders to comply.

Part B - Prior to Construction Certificate

1. Prior to the issue of the Construction Certificate payment of a levy of $3,045.00 payable to Council on behalf of the Long Service Payments Corporation being 0.35% of the value of construction work.

2. Prior to the issue of the Construction Certificate, a fee of $2,800.00 is to be paid for Council to be nominated as the Principal Certifying Authority.

3. Prior to the issue of a Construction Certificate by the Principal Certifying Authority a security deposit of $1,300.00 is to be paid to Council. Once a Final Occupation Certificate has been issued this is eligible to be returned. The deposit is required as a security against damage to Council property during works on the site, and to ensure compliance with Conditions of Consent and installation of environmental controls.

4. A fee of $700.00 is to be paid for the certification where the applicant has nominated Council has the Principal Certifying Authority.

5. Pursuant to section 80A (1) of the Environmental Planning and Assessment Act 1979, and Hunter’s Hill Section 94a Developer Contributions Plan 2014, a contribution of $8,700.00 shall be paid to council for the provision, extension or augmentation of key community infrastructure.

The amount to be paid may need to be adjusted at the time of the actual payment in accordance with the provisions of Hunter’s Hill Section 94a Developer Contributions Plan 2014, Clause 11 – Indexing Cost. The contribution must be paid to Council:

a) In the case of complying development, at the time notice is given to Council under s86 of the EP&A Act of the applicant’s intention to subdivide, commence work or erect a building.

b) In all other instances the S94A levy must be calculated and paid a week prior to the issue of the first Part 4A certificate. Receipt of payment must be included with copies of the documents provided to Council in accordance with clause 142(2), 151(2) or 160(2) of the EP&A Regulation (whichever is applicable, depending on the certificate which is being issued).

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Subdivision, or work of any kind, may not occur on the subject site until the required S94A levy has been paid to Council.

6. Building work that involves residential building work (within the meaning and exemptions provided in the Home Building Act 1989) for which the Home Building Act 1989 requires there to be a contract of insurance under Part 6 of that Act must not be carried out unless the Principal Certifying Authority for the development to which the work relates has given Hunter’s Hill Council written notice of the contract of insurance being issued and of the following:

(a) In the case of work for which a principal contractor is required to be appointed:

(i) The name and licence number of the principal contractor.

(ii) The name of the insurer by which the work is insured under Part 6 of that Act,

or

(b) In case of work to be done by an owner-builder:

(i) The name of the owner builder, and

(ii) If the owner-builder is required to hold an owner- builder permit under that Act, the number of the owner-builder permit.

If arrangement for doing residential building work are changed while the work is in progress such that the information submitted to Council in accordance with this condition is out of date, work must cease and no further work may be carried out unless the Principal Certifying Authority for the development to which the work relates (not being the Council), has given the Council written notice of the updated information.

Note: A certificate issued by an approved insurer under Part 6 of the Home Building Act 1989 that states that a person is the holder of an insurance policy issued for the purposes of that Part is, for the purposes of this clause, sufficient evidence that the person has complied with the requirements of that Part.

7. Prior to the issue of a Construction Certificate the approved plans must be lodged to Sydney Water Tap In to determine whether the development will affect Sydney Water’s sewer and water mains, storm water drains and/or easements, and if further requirements need to be met. Plans will be appropriately stamped. For the Sydney Water Tap in Service details please refer to the web site www.sydneywater.com.au or telephone 13 20 92.

8. Work must be carried out as part of the development so as to upgrade the building to bring it into compliance with the following provisions of the Building Code of Australia:

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Part 3.7 “Fire Safety – Fire Separation”

Plans and specifications showing the upgrading works which must be carried out under this condition must be submitted to the Principal Certifying Authority for approval prior to the issue of any Construction Certificate.

9. Prior to the issue of a Construction Certificate, structural drawings prepared by a suitably qualified and experienced Structural Engineer are to be submitted and approved by the Principal Certifying Authority. The plans shall detail:

(a) Footings of the proposed structure.

(b) All reinforced concrete slabs and/or beams or raft slab (having due regard to the possible differential settlement of the cut and fill areas where applicable).

(c) Structural steel beams/columns.

(d) Floor joist and bearer layout

(e) Any additional requirements which the engineer may impose.

Part C – Prior to the Commencement of Works

1. Building Work, demolition or excavation in accordance with this development consent must not be commenced until the applicant has given at least 2 days’ notice to Hunter’s Hill Council of the person’s intention to commence building work, demolition or excavation in accordance with this development consent.

2. A sign shall be displayed in a prominent position on any site on which building work, subdivision work or demolition work is being carried out: The sign must list the following details:

(a) The name, address and telephone number of the Principal Certifying Authority. (b) The name of the Principal Contractor and an afterhours telephone number. (c) That unauthorised entry to the site is prohibited. (d) Hours of construction as per the consent.

The sign must be maintained while the building work, subdivision work or demolition work is being carried out and removed upon completion.

3. An adequate security fence is to be erected around the perimeter of the site prior to commencement of any excavation or construction works, and this fence is to be maintained in a state of good repair and condition until completion of the building project.

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4. Building work, demolition or excavation in accordance with the development consent must not be commenced until the developer has appointed a Principal Certifying Authority for the building work in accordance with the provisions of the Environmental Planning & Assessment Act, 1979 and its Regulation.

5. Prior to works commencing, adequate toilet facilities are to be provided on the work site in accordance with the requirements of Sydney Water.

6. Prior to the commencement of works a vehicle wheel wash, cattle grid, wheel shaker or other appropriate device shall be installed in accordance with the site Sediment Control Plan to prevent sediment leaving the site and being deposited on any roadway.

Part D – Critical Stage Inspections

1. Prior to pouring of the footings and/or ground floor slab, the building shall be set out by a registered surveyor to verify the correct position of each structure.

2. Building work must be inspected by the Principal Certifying Authority at the critical stage inspections as listed below and as directed by the Principal Certifying Authority.

Inspection Hold Point After excavation of footings Prior to pouring concrete Floor slab/Bearer & joists Prior to pouring concrete, placement of floor sheeting Frame/Pre-sheet Prior to placing internal sheeting, after all internal services including water plumbing and electrical are installed and external cladding has been fixed. Waterproofing of wet areas Prior to tiling waterproofing in any wet areas Stormwater Prior to covering any stormwater drainage connections Interim Occupation Building completed with minor works outstanding – able to be occupied Final Occupation All works relating to the proposed development are complete and all conditions of development consent are complied with.

It is advised that any Certifying Authority is unable to issue an Occupation Certificate unless all critical stage inspections have been carried out (Section 109E (3)(d) of the Environmental Planning and Assessment Act 1979).

Part E– Demolition

1. All demolitions are to be carried out in accordance with the guidelines contained in Australian Standard 2601-1991 “The Demolition of Structures”.

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2. Access to demolition sites shall be protected as directed by Council by the use of suitable fences or hoardings.

3. Temporary construction exits, to reduce or eliminate the transport of sediment from a demolition site onto public roads shall be provided before demolition commences.

4. Adequate precautions shall be taken to ensure the protection of adjoining premises and persons therein from damage and injury during the process of demolition.

5. The applicant or builder/developer is responsible and liable for the cost of repairing any damage that may be caused to any Council property or for the removal of any waste bin, building materials, sediment, silt, or any other article as a consequence of doing or not doing anything to which the approval relates.

6. Hazardous or intractable wastes arising from any demolition process shall be removed and disposed of in accordance with the requirements of Work Cover and the EPA, and with the provisions of:

 Work Health and Safety Act 2011  Work Health and Safety Regulation 2014  Work zones and decontamination procedures  Contingency plans and incident reporting  Environmental monitoring 7. Dust control measures shall be employed to avoid a nuisance to adjoining properties, harm to the environment and carried out strictly in accordance with the recommendations in the Work Plan prepared in accordance with Australian Standard 2601 “Demolition of Structure”.

(a) A person taking down or demolishing or causing to be taken down or demolish any building or portion of any building shall:

(i) cause the windows or other openings in the external walls to be close boarded or otherwise covered

(ii) cause screens of canvas, hessian, boards, mats or other suitable material to be fitted in appropriate locations

(iii) cause areas, components and debris to be wetted down

(iv) in such a manner as to minimise, as far as practicable, the nuisance arising from the escape of dust during such taking down or demolition.

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Such person shall not chute, throw or let fall or cause to chute, throw or let fall from the floor to floor or into any basement of such building any building materials or any other matter so as to cause dust to escape from the building or cause any such material to fall or cast upon a public way to the annoyance, inconvenience, or danger of persons using such public way.

Part F – Construction

1. All works shall be carried out in accordance with the provisions of the Building Code of Australia and all relevant Australian Standards.

2. Building construction and works must be restricted to within the hours of 7.00 am to 6.00 pm Monday to Friday and on Saturday to within the hours of 8.00 am to 1.00 pm inclusive, with no work on Sundays and Public Holidays.

Demolition and excavation works must be restricted to within the hours of 8.00 am to 5.00 pm Monday to Friday only. For the purposes of this condition:

(a) “Building construction” means any physical activity on the site involved in the erected of a structure, cladding, external finish, formwork, fixture, fitting of service installation and the unloading of plant, machinery, materials or the like.

(b) “Demolition works” means any physical activity to tear down or break up a structure (or part thereof) of surface, or the like, and includes the loading of demolition waste and the unloading of plant of machinery.

(c) “Excavation work” means the use of any excavation machinery and the use of jackhammers, rock breakers, excavators, loaders, or the like, regardless of whether the activities disturb or alter the natural state of the existing ground stratum or are breaking up/removing materials from the site and includes the unloading of plant or machinery associated with excavation work.

All builders, excavators must display, on-site their twenty- four (24) hour contact telephone number, which is to be clearly visible and legible from any public place adjoining the site.

3. Any demolition works involving the removal and disposal of asbestos cement greater than 10m2 must only be undertaken by contractors who hold a current WorkCover Asbestos or “Demolition Licence” and a current WorkCover “Class 2 (Restricted) Asbestos Licence and removal must be carried out in accordance with National Occupational Health and Safety Commission.

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4. All building materials, spoil, debris and other material arising from the carrying out of building work, shall be contained wholly within the allotment boundaries. Such accumulation is to be properly disposed of at regular intervals to the satisfaction of Council and the Principal Certifying Authority.

The pathway and road reserve shall be kept in a clean, tidy and safe condition during building operations. At no point can any public reserve be used to place or store such material Council reserves the right, without notice to rectify any such breach and to change the cost against the applicant/owner/builder, as the case may be.

5. All kerb and gutters, roads and footpath are to be protected throughout the building operations as required by the Principal Certifying Authority. No obstruction being caused to pedestrian use of Council’s footpath area or vehicular use of Council’s roadway area during building operations.

6. No portion of the proposed building work works, as approved within the subject site, are to encroach upon any road reserve, private land or other public land including easements except where permitted by the Local Government Act 1993. This includes the opening and closing of gates and door that must open and close within the subject site.

7. All construction work is to be strictly in accordance with the approved Reduced Levels.

8. The proposed building is to be protected from the infestation of termites in accordance with the Building Code of Australia and Australian Standard 3660 “Protection of Building from Subterranean Termites”.

9. The proposed development shall be fitted with smoke detectors and/or fire alarms wired into the lighting or electrical system in accordance with the Building Code of Australia.

10. All balustrades of 1.0 metre minimum height shall be provided to any landing, verandah, balcony or stairway of a height exceeding 1.0 metre above finished ground level. The design may consist of vertical or horizontal bars but shall not have any opening exceeding 125 mm.

11. Pool fences and gates shall comply with Australian Standard 1926 “Swimming Pool Safety” and the Swimming Pools Act 1992 and regulations.

12. Suitable depth markers shall be provided at each end of the swimming pool.

13. The motor, filter, pump and all sound producing equipment or fittings associated with or forming part of the pool filtering system, rainwater tank or any air conditioning unit shall be sound insulated and/or isolated so as not to create offensive noise to the neighbouring properties. This is measured by noise exceeding the background noise level by 5dBA.

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14. Access to the swimming pool must be restricted by a child resistant barrier in accordance with the regulations prescribed in the Swimming Pools Act 1992 and the requirements of Australian Standard 1926 “Swimming Pool Safety”. The swimming pool must not be filled with water or be allowed to collect stormwater until the installation of the child resistant barrier is completed. Certification from an appropriately qualified person confirming compliance with these requirements must be provided prior to the issuing of any Occupation Certificate.

15. A notice must be displayed in a prominent position in the immediate vicinity of the swimming pool at all times showing:

(a) Appropriate instructions of artificial resuscitation methods.

(b) A warning stating:

(i) “YOUNG CHILDREN SHOULD BE SUPERVISED WHEN USING THIS SWIMMING POOL”, and

(ii) “POOL GATES MUST BE KEPT CLOSED AT ALL TIMES”, and

(iii) “KEEP ARTICLES, OBJECTS AND STRUCTURES AT LEAST 900 MILLIMETRES CLEAR OF THE POOL FENCE AT ALL TIMES”

Details demonstrating compliance are to be provided with any Occupation Certificate issued for the swimming pool. This notice must be kept in a legible condition and at the pool side; it is available for purchase from Council administration office.

16. No plantings, apart from grass species, shall be planted within the ‘non-climbable zone’. The ‘non-climbable zone’ is as defined in the Swimming Pools Amendment Act 2012 and AS 1926. 1-2012 Part 1.

Part G - Prior to the Issue of an Occupation Certificate

1. A Final Occupation Certificate will not be issued until all conditions of this consent have been complied with in accordance with the provisions of the Environmental Planning & Assessment Act 1979 and Regulation 2000.

2. A person must not commence occupation or use of the whole or any part of a new building (new building includes an altered portion of, or an extension to, an existing building) unless an Occupation Certificate has been issued in relation to the building or part. Only the Principal Certifying Authority appointed for the building work can issue an Occupation Certificate.

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3. The premises shall not be occupied until all conditions and requirements of BASIX Certificate Number: A237951 have been complied with in accordance with the provisions of the Environmental Planning & Assessment Act 1979 and Regulation 2000.

Note: All critical stage inspections must be carried out in accordance with Section 109E (3) (d) of the Environmental Planning and Assessment Act 1979 prior to the issue of any Occupation Certificate.

4. In accordance with Clause 154C of the Environmental Planning and Assessment Regulation 2000, prior to issuing a final occupation certificate the Principal Certifying Authority must apply to the Director-General for a BASIX Completion Receipt.

5. Prior to the issue of any Final Occupation Certificate, individual certificates of compliance are to be submitted to the Principal Certifying Authority certifying that the following work has been undertaken by tradesperson licensed by the NSW Department of Fair Trading and complies with all relevant Australian Standards and the Building Code of Australia (as amended).

(a) Plumbing (b) Electrical (c) Waterproofing (d) Air Conditioning and Mechanical Ventilation

6. A Compliance Certificate or documentary evidence from a suitably qualified person is to be submitted to the Principal Certifying Authority prior to the issue of an Occupation Certificate.

A durable notice is to be permanently fixed to the building in a prominent location, such as the meter box or the like, indicating: the method of termite protection, date of installation, life expectancy of chemical barrier (if used); and installers or manufacturers recommendations for the scope and frequency of future inspections for termite safety.

7. The swimming pool pump installed at the premises must not operate so as to:

(a) Emit a noise that is audible within a habitable room in any affected residence (regardless of whether any door or window to that room is open):

(i) Before 8:00 am and after 8:00 pm on any Sunday or Public Holiday or

(ii) Before 7:00 am or after 8:00 pm on any other day.

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(b) Cause a LAeq (15min) which exceeds the RBL background noise level by more than 5dB when measured at the boundary of any affected residence. The modifying factor adjustments in Section 4 of the EPA Industrial Noise Policy shall be applied.

The AMENDMENT to the MOTION was put to the meeting and carried.

RECORD OF VOTING Yes Against Clr Richard Quinn Clr Mark Bennett Clr Meredith Sheil Clr Zac Miles Clr Peter Astridge Clr Justine McLaughlin

397/16 The AMENDED MOTION became the MOTION and was carried.

RECORD OF VOTING Yes Against Clr Richard Quinn Clr Mark Bennett Clr Meredith Sheil Clr Peter Astridge Clr Zac Miles Clr Justine McLaughlin

4.2 15 FOSS STREET, HUNTERS HILL

PROCEEDINGS IN BRIEF

Ms Jo Harris (Objector) addressed Council on this matter.

398/16 RESOLVED on the motion of Clr Miles, seconded Clr Astridge That Development Application No. 2016/1082 for the demolition of the existing dwelling and the construction of a new dwelling with pool, front fence and landscaping at No.15 Foss Street, Hunters Hill, be approved, as a ‘deferred commencement’ under section 80(3) of the Environmental Planning and assessment Act 1979, subject to the following conditions:

The development consent as contained in Schedule 2 shall not operate (or be issued) until such time as the matters contained in Schedule 1 are finalised to the satisfaction of Council.

Schedule 1

1. The solar panels being deleted from the roof as they will be visible from the street in a Conservation Area and the plans being amended accordingly and submitted to Council.

2. The Basix commitments being printed on the development plans to be released for stamping and approval.

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3. The Landscape Plans (prepared by Online Landscaping) should be amended and submitted to Council for review to show:

a) Some of the palms shown for transplantation.

b) An additional advanced-sized tree incorporated in the north- eastern area of the site. Recommended species include:

 Jacaranda mimosifolia (Jacaranda)  Magnolia grandiflora ‘Exmouth’ (Magnolia Exmouth)  Magnolia grandiflora ‘Coolwyn Gloss’ (Magnolia Coolwyn Gloss)

c) Ulmus parvifolia Old Man Banksias positioned further towards the western corner of the front boundary.

 An alternate design (Chinese Elm)

d) The two (2) for the western and eastern side boundary that incorporates amenity plantings and addresses access requirements.

4. The submission of a Stormwater Management Plan along with a long section of the proposed driveway

5. Details of the gates, front fence work and infill panels being submitted to Council in amending plans.

6. The balustrading around the balcony at the south eastern corner of the site on the upper level being redesigned to delete the masonry work and replace it with a metal palisade balustrade to be shown in amending plans.

7. Screen planting being provided on the western side adjacent to the rumpus room to provide privacy for the residents using the outdoor area to the east of the adjoining heritage building ‘Merimbah’.

8. The front steps at the Foss Street section of the site being redesigned to achieve a reduction in scale and bulk effect to the street.

Schedule 2

Special Conditions

1. The existing sandstone and brush fence on the Alexandra Street frontage being retained and not altered as part of this application.

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Standard Conditions

GEN0 GEN1 GEN3 GEN5 GEN6 GEN7 GEN20 GEN21 PCC0 PCC1($4,038.00) PCC2 ($3,000.00) PCC3($2,600.00) PCC4($2,750.00) PCC5($11,539.00) PCC11 PCC12(717182S dated 30 April 2016) PCC13 PCC15 PCC16 PCC17 PCC18 PCC20 PCC21 PCC40 PCC41 PCC54 (No.13 Foss Street and No.21 Alexandra Street) PCW0 PCW1 PCW2 PCW3 PCW4 PCW5 PCW6 CSI0 CSI1 CSI3 CSI7 DEM0 DEM1 DEM3 DEM5 DEM6 DEM7 DEM8 DEM9 DEM10 DEM11 DEM15 CON0 CON1 CON2 CON3 CON5 CON7 CON8 CON9 CON10 CON13 CON14 CON17 CON18 CON19 CON20 CON21 CON23 CON25 CON28 CON41 CON42 CON43 CON44 CON45 CON47 POC0 POC1 POC2 POC3(722341S) POC4 POC13 POC14 POC23 POC28

GEN3

Council Drawing Number Drawn By Plan Dated Dated Dalgliesh Project 1512 DA00 23 Sep Ward 21 Apr 2016 Proposed Site Analysis Plan 2016 Architects DA01 23 Sep 23 Sep Proposed Lower Ground Floor Plan 2016 2016 DA02 23 Sep 23 Sep Proposed Ground Floor Plan 2016 2016 DA03 23 Sep 23 Sep Proposed First floor plan 2016 2016 DA04 23 Sep 23 Sep Proposed Roof Plan 2016 2016 DA05 23 Sep 28 Nov Proposed Sections 2016 2016 DA06 23 Sep 23 Sep Proposed Elevations 2016 2016 DA07 23 Sep 23 Sep Proposed Site Plan 2016 2016

Plan Council Drawing Number Drawn By Dated Dated Engineering 4 Apr 20 Jun Engineering Plan Sheets 1 to 6 Studio 2016 2016 Landscape Plan Online 16 Apr 16 May L01 Issue A sheet 1 Landscaping 2016 2016

Document(s) Dated Council Dated Heritage Assessment Report 21 Nov 2016 22 Nov 2016 Colin Israel Heritage Advice Statement of Environmental Effects May 2016 16 May 2016 Andrew Martin Planning Finishes 2 May 2016 16 May 2016 Dalgliesh Ward Architects 16 May 2016 Basix Certificate No.722341S 16 May 2016

Minutes of the Ordinary Meeting No. 4415 held on 12 December 2016. This is page 15 CONFIRMATION OF MINUTES Meeting 4416 - 13 February 2017

RECORD OF VOTING Yes Against Clr Richard Quinn Clr Meredith Sheil Clr Peter Astridge Clr Mark Bennett Clr Zac Miles Clr Justine McLaughlin

4.3 28 MARY STREET, HUNTERS HILL

PROCEEDINGS IN BRIEF

Ms Cate Alder (Objector) addressed Council on this matter.

Ms Elizabeth Poff (Objector) addressed Council on this matter.

SUSPENSION OF STANDING ORDERS

399/16 RESOLVED on the motion of Clr Miles, seconded Clr Sheil

That at 8:32 PM Standing Orders be suspended to Councillors to view plans.

RESUMPTION OF STANDING ORDERS

400/16 RESOLVED on the motion of Clr Miles, seconded Clr Bennett

That at 8.38 PM Standing Orders be resumed.

401/16 RESOLVED on the motion of Clr Sheil, seconded Clr Astridge That Development Application No. 2016/1113 for the demolition of the existing dwelling and the construction of a new dwelling with pool and landscaping at No.28 Mary Street, Hunters Hill, be approved, as a ‘deferred commencement’ under section 80(3) of the Environmental Planning and assessment Act 1979, subject to the following conditions:

The development consent as contained in Schedule 2 shall not operate (or be issued) until such time as the matters contained in Schedule 1 are finalised to the satisfaction of Council.

Schedule 1

1. The Landscape Plan (prepared by Michael Siu Landscape Architects, dwg no L01/1 – K20706, dated 3rd Feb 2016) must be amended as follows to incorporate one (1) additional canopy tree capable of attaining a minimum mature height of 12 metres into the rear of the site. The additional tree should be supplied and planted as a 100L specimen and the species may be selected from:

. Pistachia chinensis (Chinese Pistachio) or, . Magnolia xsoulangiana (Saucer Magnolia) or,

Minutes of the Ordinary Meeting No. 4415 held on 12 December 2016. This is page 16 CONFIRMATION OF MINUTES Meeting 4416 - 13 February 2017

. Pyrus cvs. (Ornamental Pear cultivars) or . Banksia serrata (Old Man Banksia) or . Hymenosporum flavum (Native Frangipani) or, . Michelia doltsopa (Chinese Magnolia) or, . Stenocarpus sinuatus (Queensland Firewheel Tree)

An amended Landscape Plan complying with this condition being submitted to the Principal Certifying Authority for approval prior to the issue of any Construction Certificate. The Principal Certifying Authority must ensure that the amended Landscape Plan and specifications submitted fully satisfy the requirements of this condition.

2. The submission of a Stormwater Management Plan prepared by a qualified practising Engineer and submitted to Council satisfying the following:

 The last pit which discharges to the street should be a silt arrester pit with mesh and sump

 Rainwater tank size should be such as to collect 277sqm of roof. This roof area should be identified and shown on the stormwater concept plan

 Clean out pits should be installed at all low points in a charged line

 Pipe sizes and invert levels are to be shown on the plan

 If the increase in previous area is greater than 40sqm, on- site detention is required to control stormwater discharge satisfying Council’s DCP 2013. OSD details and calculations should be submitted to Council with the stormwater plan

 The existing pipe system from the two pits should be identified and shown in the stormwater plan

 Sediment control fence should be placed around the site until completion of the work

 The proposed retaining wall must not direct stormwater runoff to the adjoining properties. The runoff must be collected and discharged to the street.

3. The redundant driveway crossing being removed and replaced by integral concrete standard kerb/gutter satisfying Council. Depend on site, this kerb can be 150mm barrier or roll over type. Where kerb and guttering levels are proposed to change, the developer shall reconstruct the adjacent road pavement to suit the new levels.

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4. The driveway long section from the Gladesville Road kerb to the garage being designed complying with the AS/NZS 2890.1:2004 Part 1 and such details are to be included in the amending plans.

5. The balustrades are to have a nominated height in accordance with the BCA.

6. Elevations of the swimming pool being shown on the amending plans.

7. An amended landscape plan being submitted to show vegetation being provided within the non-climbable zones and complying with the AS 1926.1-2012

8. Screen planting being provided on the northern side of the alfresco area to provide privacy for the residents using the habitable and outdoor recreation areas to the north of the subject premises.

9. An effective privacy screen being provided on the norther side of the alfresco area with details being shown on the amending plans.

10. The upper level windows on the northern elevation being provided with external fixed privacy screens or to have obscure glazing with non-opening windows. Such details with the relevant elevations being shown on amending plans.

11. The window to the kitchen, as it fits between the benchtop and over- cupboards (it is behind the cooktop?) and presents to Gladesville Road being modified. It is probably best to redesign the kitchen to have a window at either end of the benchtop to the Gladesville Rd wall, as windows designated AHD1209 or windows that are proportionally similar (i.e. vertically proportioned) but smaller.

12. The Basix requirements being separately produced on the development application plans for approval.

13. That a 1.8m high lapped and capped timber fence, height taken from the natural ground level, be erected to stand 1.0m from the southern boundary alignment, Gladesville Road and details are to be provided on amended architectural and landscape plans and submitted to Council.

14. Landscaping screening is to be provided between the existing retaining wall, along the Gladesville Road southern boundary alignment, and the proposed lapped and capped timber boundary fencing and that screen planting be installed with species of a type that will reach a height of 1.8m and details are to be provided on amended architectural and landscape plans and submitted to Council.

Minutes of the Ordinary Meeting No. 4415 held on 12 December 2016. This is page 18 CONFIRMATION OF MINUTES Meeting 4416 - 13 February 2017

15. In order to reduce visual and aural (noise) impacts of the proposed alfresco dining area on the first floor level, additional plants are to be installed along the on the southern and northern sides from the proposed alfresco dining area and details are to be provided on amended architectural and landscape plans and submitted to Council.

16. That a privacy screen, louvered type of screening, be installed along the southern end of the proposed alfresco dining area on the first floor level and details are to be provided on amended architectural plans submitted to Council.

Schedule 2

Special Conditions:

GEN0 GEN1 GEN3 GEN5 GEN6 GEN7 GEN20 GEN21 PCC0 PCC1($3,474.00) PCC2($2,530.00) PCC3($1,300.00) PCC4($2,000.00) PCC5($9,925.61) PCC11 PCC12(717182S dated 30 April 2016) PCC13 PCC15 PCC16 PCC17 PCC18 PCC20 PCC21 PCC40 PCC41 PCC54(No.20 Gladesville Road) PCW0 PCW1 PCW2 PCW3 PCW4 PCW5 PCW6 PCW9 PCW14 PCW21 CSI0 CSI1 CSI3 CSI7 DEM0 DEM1 DEM3 DEM5 DEM6 DEM7 DEM8 DEM9 DEM10 DEM11 DEM15 CON0 CON1 CON2 CON3 CON5 CON7 CON8 CON9 CON10 CON13 CON14 CON17 CON18 CON19 CON20 CON21 CON23 CON28 CON41 CON42 CON43 CON44 CON45 CON47 CON50 CON51 CON52 CON53 CON54 CON55 CON58 POC0 POC1 POC2 POC3(717125S) POC4 POC10 POC13 POC14 POC23 POC28 POC75

GEN3

Council Drawing Number Drawn By Plan Dated Dated Project JDH030 Sheet 02 Just Design Issue E 7 Mar 2015 13 Jul 2016 Homes Site Plan Sheet 03 Issue E 7 Oct 2015 13 Jul 2016 Ground Floor Plan Sheet 04 Issue E 7 Oct 2015 13 Jul 2016 First Floor Plan Sheet 05 Issue E 7 Oct 2015 13 Jul 2016 Front & Right Elevations Sheet 06 Issue E 7 Oct 2015 13 Jul 2016 Left and Rear Elevations Sheet 07 Issue E Section AA1 & Basix 7 Oct 2015 13 Jul 2016 Summary Sheet 08 Issue E 7 Oct 2015 13 Jul 2016 Left & Front Elevation

Minutes of the Ordinary Meeting No. 4415 held on 12 December 2016. This is page 19 CONFIRMATION OF MINUTES Meeting 4416 - 13 February 2017

Council Drawing Number Drawn By Plan Dated Dated Just Design Concept Stormwater plan Homes 7 Oct 2015 13 Jul 2016 Sheet 1F Issue E

Michael Siu Landscape Planting Plan Landscape 3 Feb 2016 13 Jul 2016 L01/1 Issue A sheet 1 Architects

Council Document(s) Dated Dated Heritage Impact Statement 4 Aug 2015 13 Jul 2016 City Plan Services Statement of Environmental Effects Mar 2016 13 Jul 2016 Richard Hogan & Co Arboricultural Impact Assessment Report 10 Feb 13 Jul 2016 Tree & Landscape Consultants 2016 Finishes Undated 13 Jul 2016 Dulux colour Samples Basix Certificate No.717125S 3 Apr 2016 13 Jul 2016

RECORD OF VOTING Yes Against Clr Richard Quinn Clr Meredith Sheil Clr Peter Astridge Clr Mark Bennett Clr Zac Miles Clr Justine McLaughlin

SUSPENSION OF STANDING ORDERS

402/16 RESOLVED on the motion of Clr Astridge, seconded Clr McLaughlin That at 9:08 PM Standing Orders be suspended to allow items 5.3, 7.1 and 8.2 to be brought forward for discussion prior to Item 4.4

5.3 REQUEST FOR FEE WAIVER - RYDE HUNTERS HILL SYMPHONY ORCHESTRA

PROCEEDINGS IN BRIEF

Mr Ian Cox addressed Council on this matter.

403/16 RESOLVED on the motion of Clr Miles, seconded Clr Astridge That Council agree to waive the Town Hall hire fees for the Ryde and Hunters Hill Symphony Orchestra’s Family Concert in July 2017

Minutes of the Ordinary Meeting No. 4415 held on 12 December 2016. This is page 20 CONFIRMATION OF MINUTES Meeting 4416 - 13 February 2017

Clr Quinn left the meeting at 8:50 PM having declared an interest in the following matter.

The Deputy Mayor Clr Mark Bennett assumed the Chair.

7.1 REQUEST TO CONSTRUCT FOOTPATH - WILLIAM STREET, HENLEY

PROCEEDINGS IN BRIEF

Mr Vince Messina addressed Council on this matter

404/16 RESOLVED on the motion of Clr Miles, seconded Clr Astridge That the correspondent is advised that:

1. Construction of this footpath has no priority in the current 10-year Capital Works Program but is to be considered in 2017/18 or a future years program.

2. The Nature Strips Mowing Policy is adopted.

3. An application may be made for assistance with nature strip mowing in accordance with the adopted policy.

4. That Council remove the unauthorised driveway strips as soon as possible, the road reservation be restored to its original condition and the stump be ground out of the footpath.

RECORD OF VOTING Yes Against Clr Meredith Sheil Clr Peter Astridge Clr Mark Bennett Clr Zac Miles Clr Justine McLaughlin

Clr Quinn returned to the meeting at 9:20 PM and resumed the Chair.

8.2 USE OF BORONIA PARK NO.1 OVAL BY HUNTERS HILL AFL CLUB

PROCEEDINGS IN BRIEF

Mr Ian Kellaway addressed Council on this matter.

Mr Andrew Skelly addressed Council on this matter.

Mr Paul Robinson addressed Council on this matter

405/16 RESOLVED on the motion of Clr Sheil, seconded Clr Miles

1. That the report is received and noted and Mr. Robinson is advised that Boronia Oval No.1 has no capacity to support any additional users.

2. Mr. Robinson is advised that Buffalo Creek Reserve could support a junior AFL program.

Minutes of the Ordinary Meeting No. 4415 held on 12 December 2016. This is page 21 CONFIRMATION OF MINUTES Meeting 4416 - 13 February 2017

RESUMPTION OF STANDING ORDERS

406/16 RESOLVED on the motion of Clr Astridge, seconded Clr Miles That at 09:58 PM Standing Orders be resumed.

4.4 DRAFT MEDIUM DENSITY HOUSING CODE AND DRAFT MEDIUM DENSITY DESIGN GUIDE

407/16 RESOLVED on the motion of Clr Astridge, seconded Clr McLaughlin

1. That the report be received and noted.

2. Council forward to the Minister of Planning and Environment the submission attached to this report regarding the proposed medium density housing code and draft medium density design guide. The submission is to be lodged by the 14 December 2016.

3. The subject submission is to be included on Council’s webpage.

4. Council acknowledges the efforts of Council’s Senior Strategic Planner Ms Philippa Hayes in preparing the submission.

RECORD OF VOTING Yes Against Clr Richard Quinn Clr Meredith Sheil Clr Peter Astridge Clr Mark Bennett Clr Zac Miles Clr Justine McLaughlin

4.5 DELEGATED AUTHORITY REPORT

408/16 RESOLVED on the motion of Clr Miles, seconded Clr Bennett That the report be received and noted.

RECORD OF VOTING Yes Against Clr Richard Quinn Clr Meredith Sheil Clr Peter Astridge Clr Mark Bennett Clr Zac Miles Clr Justine McLaughlin

Minutes of the Ordinary Meeting No. 4415 held on 12 December 2016. This is page 22 CONFIRMATION OF MINUTES Meeting 4416 - 13 February 2017

4.6 REPORT OF LEGAL MATTERS

409/16 RESOLVED on the motion of Clr Astridge, seconded Clr Miles That the report be received and noted.

RECORD OF VOTING Yes Against Clr Richard Quinn Clr Meredith Sheil Clr Peter Astridge Clr Mark Bennett Clr Zac Miles Clr Justine McLaughlin

OUR COMMUNITY & LIFESTYLE

5.1 2017 HARBOUR SCULPTURE

A MOTION was moved by Clr Miles seconded by Clr McLaughlin that:

1. Hunter’s Hill Council become a major sponsor of Harbour Sculpture with a $5,000 contribution plus the waiver of fees associated with the use of Clarkes Point.

2. That this proposal be advertised and public comment be sought.

The MOTION on being put to the meeting was lost.

410/16 RESOLVED on the motion of Clr Astridge, seconded Clr Sheil 1. 2. That Council waive fees for use of Clarkes Point by Harbour Sculpture as Council’s contribution as a major sponsor.

5.2 SES LEASE BUILDING 26 GLADESVILLE HOSPITAL

411/16 RESOLVED on the motion of Clr Astridge, seconded Clr Miles That Council prepares an application to the Ministry of Health for a market rental assistance grant to offset the cost of the proposed rental of Building 26, Gladesville Hospital for the Hunters Hill SES Unit.

Item - 5.3 Request for Fee Waiver - Ryde Hunters Hill Symphony Orchestra - has been moved to another part of the document.

MOVING AROUND

Item - 7.1 Request to Construct Footpath - William Street, Henley - has been moved to another part of the document.

Minutes of the Ordinary Meeting No. 4415 held on 12 December 2016. This is page 23 CONFIRMATION OF MINUTES Meeting 4416 - 13 February 2017

OUR COUNCIL

Item - 8.1 Leave of Absence - Clr Gary Bird - has been moved to another part of the document.

Item - 8.2 Use of Boronia Park No.1 Oval by Hunters Hill AFL Club - has been moved to another part of the document.

8.3 REVIEW OF FEES AND CHARGES - PLAYING FIELDS

412/16 RESOLVED on the motion of Clr McLaughlin, seconded Clr Bennett 1. That Council adopt the Proposed Principles for Setting Fees as outlined in this report.

2. That Council agree to adopt the NSROC recommended fee structure for Playing Fields as a basis for setting fees and charges for playing fields.

3. That Council set an hourly and a daily fee (maximum 8 hours) to allow pro rata seasonal fees to be charged.

4. That Council agree to a four year transition period, starting 2017/18 to align the fees and charges to the recommended NSROC fees and charges for current seasonal and regular users of playing fields as shown in Table 1 and Table 2. Where the current fee exceeds the NSROC recommended fee the NSROC fee should be applied from 2017/18.

5. That Council increase Playing Fields Fees and Charges in 2017/2018 for new and casual users as shown in Tables 3 and 4 in the report. . 6. That all current users of the playing fields be advised of the proposed fee increase for 2017/18.

7 That the cost of lighting be charged as an additional cost based on actual usage.

8.4 MEMBERSHIP OF LOCAL GOVERNMENT NSW

413/16 RESOLVED on the motion of Clr Astridge, seconded Clr Bennett That the report be received and noted.

8.5 FIT FOR THE FUTURE MERGER PROPOSAL UPDATE

414/16 RESOLVED on the motion of Clr Astridge, seconded Clr McLaughlin That the report be received and noted.

8.6 MONTHLY REPORT ON OUTSTANDING MATTERS

415/16 RESOLVED on the motion of Clr Astridge, seconded Clr Miles That the report be received and noted.

Minutes of the Ordinary Meeting No. 4415 held on 12 December 2016. This is page 24 CONFIRMATION OF MINUTES Meeting 4416 - 13 February 2017

8.7 CSP, DELIVERY & OPERATIONAL PLAN, LONG TERM FINANCIAL PLAN & 2017/18 BUDGET

416/16 RESOLVED on the motion of Clr Sheil, seconded Clr McLaughlin 1. That Council notifies IPART of its intention to apply for a Special Rate Variation (SRV) for 2017/18. 3. 2. That a Councillors Workshop is held on Saturday 4 February 2017.

COMMITTEES

9.1 MINUTES OF THE GENERAL PURPOSE ON-SITE INSPECTIONS HELD 28 NOVEMBER 2016

417/16 RESOLVED on the motion of Clr Miles, seconded Clr Sheil That the report be received and noted.

9.2 MINUTES OF LE VESINET FRIENDSHIP COMMITTEE HELD 3 NOVEMBER 2016

418/16 RESOLVED on the motion of Clr Miles, seconded Clr McLaughlin That the Minutes be received and noted.

9.3 MINUTES OF THE MOOCOOBOOLA FESTIVAL ADVISORY COMMITTEE HELD TUESDAY 8 NOVEMBER 2016

419/16 RESOLVED on the motion of Clr Astridge, seconded Clr Sheil 1. That the name of the Moocooboola Festival Advisory Committee be changed to the “Events Advisory Committee”, with existing membership.

2. That the “Events Advisory Committee” is involved in the following events:- Moocooboola Festival; Carols in the Park; Hunters Hill Street Feast and Gladesville Flicks’N’Eats.

3. A report be prepared for Council’s consideration on the staffing options available to manage the Events Programme in conjunction with the preparation of the 2017/18 budget.

4. The additional expenditure required to manage the 2017 events programme be considered as part of the 2017/18 budget.

9.4 MINUTES OF THE SENIORS ADVISORY GROUP MEETING HELD 5 DECEMBER 2016

420/16 RESOLVED on the motion of Clr McLaughlin, seconded Clr Astridge That the report be received and noted.

Minutes of the Ordinary Meeting No. 4415 held on 12 December 2016. This is page 25 CONFIRMATION OF MINUTES Meeting 4416 - 13 February 2017

DELEGATES REPORTS

11.1 COMMUNITY SAFETY PRECINCT COMMITTEE MEETING - RYDE LAC (CSPC)

421/16 RESOLVED on the motion of Clr Miles, seconded Clr Bennett That the report be received and noted.

11.2 PARRAMATTA RIVER CATCHMENT GROUP

422/16 RESOLVED on the motion of Clr Bennett, seconded Clr Astridge That the report be received and noted.

GENERAL BUSINESS

12.1 MEETINGS - VARIOUS COMMITTEES OF COUNCIL

423/16 RESOLVED on the motion of Clr McLaughlin, seconded Clr Miles 1. That the report be received and noted. 2. That the date of the Councillor Workshop on 4.02.17 be added to the meeting schedule.

EXTENSION OF TIME

424/16 RESOLVED on the motion of Clr Bennett, seconded Clr Sheil That the meeting be extended beyond the normal closing time of 11:00pm to 11:30pm in accordance with Clause 17.0 of the Code of Meeting Practice.

COUNCIL IN COMMITTEE OF THE WHOLE

12.2 COUNCIL APPEAL ON PROPOSED MERGER

425/16 RESOLVED on the motion of Clr Miles, seconded Clr Sheil

1. THAT pursuant to Section 10A subsections 2 & 3 and Section 10B of the Local Government Act, 1993 (as amended) the following items on the agenda for the Ordinary Council meeting be dealt with in Committee of the Whole for the reasons specified below: 2. The press and public be excluded from the proceedings of the Council in Closed Session on the basis that these items are considered to be of a confidential nature. 13.1 Council Appeal Item 14.1 is confidential in accordance with s10A(2)(g) of the Local Government Act because it is advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege..

Minutes of the Ordinary Meeting No. 4415 held on 12 December 2016. This is page 26 CONFIRMATION OF MINUTES Meeting 4416 - 13 February 2017

3. That the Minutes and Business Papers including any reports, correspondence, documentation or information relating to such matter be treated as confidential and be withheld from access by the press and public, until such time as the Council resolves that the reason for confidentiality has passes or become irrelevant.

REPORT OF COUNCIL IN COMMITTEE

The Mayor advised that during closed session, one resolution was passed.

PRESENT

The Mayor Councillor Richard Quinn, Deputy Mayor Councillor Mark Bennett, Councillors Peter Astridge, Justine McLaughlin,, Zac Miles and Meredith Sheil

OPEN COUNCIL RESUMED

426/16 RESOLVED on the motion of Clr Astridge, seconded Clr McLaughlin That at 11:14 PM the meeting resume in Open Council and the gallery be invited back into the Chamber.

RECOMMENDATION TO COUNCIL

427/16 RESOLVED on the motion of Clr Astridge, seconded Clr McLaughlin 1. That the information is received and noted 2. That Council proceeds with the Appeal.

TERMINATION

The meeting terminated at 11.15 PM.

I confirm that these Minutes are a true and accurate record of Ordinary Meeting No. 4415 held on 12 December 2016.

...... Councillor Richard Quinn Barry Smith MAYOR GENERAL MANAGER

Minutes of the Ordinary Meeting No. 4415 held on 12 December 2016. This is page 27 OUR HERITAGE & BUILT ENVIRONMENT Meeting 4416 - 13 February 2017

ITEM NO : 2.1

SUBJECT : AUSTRALIA DAY CELEBRATIONS 2017

CSP OUTCOME : THE COMMUNITY OF HUNTERS HILL IS WELL INFORMED ABOUT LOCAL COMMUNITY ISSUES

DELIVERY PLAN : COUNCIL WILL PROMOTE ITS ACTIVITIES AND STRATEGY SERVICES ON A REGULAR BASIS

REPORTING OFFICER : CLR RICHARD QUINN

Ref:282708

INTRODUCTION Our Australia Day celebrations were held at The Deckhouse function rooms in Clarke Road, Woolwich, commencing at 9.00am on Thursday 26 January 2017. All members of the community were invited to attend and join in the celebration. Bookings were essential as seating was limited, 190 people were present.

Australia Day is a day when we present honours and the Australian of the Year Awards, we recognise and thank those people who inspire us in the community, in education, health, business, sport and the arts and in so many other fields. It is a time when the greatest contributors to our communities are traditionally recognised and receive the praise they deserve.

REPORT One of the privileges of being Mayor is conferring citizenship on new Australians at our annual Australia Day ceremony and on other occasions throughout the year. This year, our special guest and Australia Day Ambassador was, Author Dr Benjamin Law who is a frequent contributor to Good Weekend and the Monthly magazines. Dr Law has written for over 50 publications in Australia and worldwide. The television adaptation of The Family Law which he wrote for SBS Television and Matchbox Pictures was screened across Australia in early 2016. Dr Law presented an entertaining Australia Day Address and assisted with formal recognition of the commitment and achievements of those in our local community who received Community Awards.

Guests included Ryde Local Area Command Superintendent John Duncan and Mrs Lisa Duncan, SES Controller Ms Louise Bertoni, Master of Ceremonies Councillor Gary Bird, Deputy Mayor Clr Mark Bennett, Councillors Justine McLaughlin and Dr. Meredith Sheil. Boronia Park Scouts conducted the Breaking of the Flag and a Scout Salute to the Official party and Jordan Richards from Riverside Girls High School gave a moving rendition of the National Anthem and I am, you are, we are Australian”

The Australian Honours system celebrates individuals who rise above the everyday and mark the extraordinary in our society and on Thursday, it was my a pleasure to recognise in the Australia Day Honours that a former identity of Hunters Hill Mrs Nola Barkl received a Member of the Order of Australia in the General Division (AM) for significant service to her community, particularly through executive and voluntary roles with a range of women's organisations such as the National Council of Women of New South Wales, and National Council of Women of Australia. Mrs Barkl also served as President and Vice-President of the Hunters Hill Women's Bowling Club for many years.

The Hunters Hill Citizens Award Panel previously met to deliberate the Australia Day Awards nominations received for all categories, with the following Australia Day Awards being presented:

Item 2.1 Page 1 OUR HERITAGE & BUILT ENVIRONMENT Meeting 4416 - 13 February 2017

THE COMMUNITY EVENT/PROJECT OF THE YEAR was awarded to The Hunters Hill Historical Society for the Hunters Hill Heritage Walks Guide project

In late 2016, Hunters Hill Historical Society published a Guide, an illustrated publication with specially drawn maps and historic photographs.

The publication details six heritage walks throughout the Hunters Hill Municipality, showcasing the Woolwich, Jeanneret, Garibaldi, Figtree, Missionary and Henley Walks which were suitably named after local people and places.

Each walk takes people past 70 bronze plaques which have been installed in the pavement. Each plaque has significance either because of the person who lived there or because of the place itself.

A former President of the Historical Society, the Late Gil Wahlquist had the original idea for the plaques to mark the Sesquicentenary of Hunters Hill, and this guide was published to coincide with the recent installation of the last of the plaques. More than 5,000 copies were printed in the first run and are being distributed free to interested Hunters Hill residents, local libraries and organisations etc.

The guide serves as an educational aid for local school students and will soon be available on the Hunters Hill Historical Society’s website – www.huntershillmuseum.org.au.

The guide is truly a local community project with members of the Society, June Beck, Ros McGuire, Graham Percival, Beverley Sherry and Chris Schofield each contributing to the research, writing and production.

The Historical Society received assistance from Council’s Community Events Co-ordinator Adrian Black and the project was funded by the generous support of the Armati Family of Hunters Hill - welcome John & Kate - who also funded the first tranche of plaques, with the Mostyn Family Foundation funding the second tranche of plaques.

The Guide is a splendid addition to the volume of literature which documents Hunters Hill’s unique heritage; it allows residents and members of the public to learn more about this beautiful Municipality and is the latest endeavour by the Society to document the past for future generations.

SPORTSPERSON OF THE YEAR was awarded to Mr Nicholas Wilkinson

Nicholas was named in the Australian Schoolboys Rugby XV and has been Captain of the College First XV team. With over 800 players at the College he attended, this is an important role and one that sees him in a significant leadership role, not just in his team but also in the School.

On the field, Nicholas showed not only great skill and talent which saw him represent his country at the highest level possible in his sport; he also showed nothing less than outstanding sportsmanship and conduct. He was well-renowned among all teams across the competition as an athlete of great integrity.

Nicholas was spotted beyond his school walls when he was chosen to captain the AAGPS representative team, the NSW Schoolboys team and then vice-captain the Australian team while on tour in New Zealand. While many athletes choose to only contribute in one sport, Nicholas took time to be part of the swim team as well. He was named Captain of this team and has represented the AAGPS in Swimming.

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A member of the swim team had a significant disability and Nicholas took it upon himself to help this boy in every way possible. He assisted him preparing for races, including assistance in dressing and helped and ensured his safety during the race and then again at the end. This consideration was shown at every training session and competition meet.

In recognition of his achievements and contributions, Nicholas has received the Jim Carlton Memorial Prize for Outstanding Sporting Achievement 2016; the Br Henry Gaffney Memorial Prize for Best Back in the First XV 2015 and 2016; and the Peter Palmer Memorial Trophy for Outstanding Swimming Commitment (2016)

The positive leadership and genuine care for and interest in others is something which is a stand-out quality and the reason that Nicholas earned himself the great respect of his peers, the younger boys and the staff at his school.

His contribution to the community through his sport is best seen alongside his non-sporting contributions and involvements.

In recognition of his contributions outside of sport, Nicholas was awarded the Archbishop of Sydney’s Prize for Student Excellence, the Caltex Award for Best All Rounder, the Monsignor Patrick Hayden Memorial Prize for All-Round Excellence, a Highly Commended for the Monsignor Duffy Memorial Prize for Conduct and Leadership and a Highly Commended for the Br. Geoffrey Schwager Memorial Prize for Application and Effort..

There is no doubt Nicholas is extremely talented as a sportsman and his leadership achievements have illustrated to the community that being successful in sport and giving time for others can go hand-in-hand. When placed alongside his other commitments, you have a magnificent example of what is available in our community

YOUNG CITIZEN OF THE YEAR was awarded to Mr Patrick O’Farrell

Patrick’s contribution and service spreads across many facets of life. He has been impressive as a student academically, in his community service and also in his sporting endeavours.

Among his achievements, Patrick has placed first in Biology, Chemistry, French, Religion, English, and English Extension and received a High Distinction in the Alliance Francaise Challenge.

In the area of leadership and compassion, Patrick received the Champagnat Medal as recognition for his compassion and care for others and the manner in which he lives his life. Patrick was a carer at the Marist Children’s camp where he looked after a child with a severe disability for three days in order to give the child’s parents respite. He has conversed with residents of St. Anne’s Nursing Home, was a Dorm Senior where he looked after and cared for students in Year 10, the highest leadership role of the College he attended.

Patrick also was the liaison officer for the Marist Cricket Carnival, has performed as a singer at community and school functions; represented the College in the Lawrence Campbell Oratory Competition; successfully completed in the Lions Youth of the Year Competition; has had his literary work published in the publication “Kids of Dreams” and won the State National Championship for “Write a Book in a Day”.

Patrick’s contributions, achievements and service have been summarised as he has contributed so much in an unassuming and modest way and never sought acclamation or praise, rather, he has gone about his business simply and in the pursuit of helping others.

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HUNTERS HILL CITIZEN OF THE YEAR was awarded to Mr Andrew Curtin.

Andrew has been volunteering since buying their home in Hunters Hill 20 years ago and has contributed to the community in many decisive ways from then on.

As President of the Riverside Preschool’s parent Committee, Andrew was instrumental in redesigning and rebuilding the preschool’s outer area that is now a major drawcard for prospective parents of active children.

Andrew played a major part in the redevelopment of Villa Maria Primary School, first trying to facilitate its move to the Holy Name of Mary Hunters Hill site, and then in a critical role, leading the fundraising effort and managing delivery of the extensive building works program for a new hall and an additional wing at the school a few years ago. Andrew supervised the implementation of the new playground despite major heart problems.

Andrew’s involvement with the Hunters Hill Sailing Club, where he is the current President, brought new energy and initiative to the club. Andrew realised that the addition of a much needed pontoon was required and through internal and State Government funds, oversaw the introduction of the Optimist dinghy fleet which has attracted numerous new local children / families to the Club.

Andrew is particularly proud to have been associated with Foreshore 2000, a volunteer group that included the wonderful late Alysoun Ryves and that was instrumental in retaining community access to Defence Department land around Clarkes Point – where we stand today.

In his quiet, unassuming and caring way, Andrew has always managed to motivate a great team of volunteers to help him in any role he has taken on.

His commitment to family and community has been basically full time, he has worked effectively, tirelessly focusing on bettering the lives of children in this community and the services available to them.

Andrew is a quiet achiever who can motivate volunteers to do the very best for any projects at hand. His achievements are long lasting and unprecedented.

I had the pleasant duty of performing the Australia Day 2017 Citizenship Ceremony at which 10 candidates agreed to take the Pledge and call Australia home. Candidates came from 7 different countries. The following declared new Australians took the Pledge:

Mr Joseph Shierel Castillo BENOSA Mrs Jui-Ling CHEN Mr Stephen CONNOR Mr Christian Roger ESTEBE Miss Nadege Marie Madeleine RAYMOND Master Ludovic Francois Noel ESTEBE Mrs Paris FOXTON Mrs Pamela Chepchirchir KOSGEI Mrs Rosalinda Da Silva STROUD Mr Pedro ZACHARIAS DE PAIVA

CONCLUSION Following the formal proceedings, guests were treated to a delicious morning tea which provided the opportunity to mingle.

FINANCIAL IMPACT ASSESSMENT There is no direct financial impact on Council’s adopted budget as a result of this report.

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ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter.

SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter.

RISK ASSESSMENT There are no direct or indirect risks impacting on Council arising from consideration of this matter.

RECOMMENDATION 1. The report be received and noted and the congratulations of Council be recorded in the Council Minutes.

2. Council particularly acknowledge the contribution of all staff members for the very successful organisation of the Australia Day celebrations.

ATTACHMENTS There are no attachments to this report.

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ITEM NO : 4.1

SUBJECT : 1 MADELINE STREET, HUNTERS HILL

CSP OUTCOME : THE HERITAGE, CHARACTER AND CONSERVATION OF THE AREA IS RESPECTED, PRESERVED AND ENHANCED

DELIVERY PLAN : ASSESS ALL APPLICATIONS AGAINST THE NEW STRATEGY LEP/DCP

REPORTING OFFICER : KERRY SMITH

DEVELOPMENT 2016-1208 APPLICATION NO

PROPOSAL REMOVAL OF THREE (3) TREES

APPLICANT STEVE & ANTHEA TSOLAKIS

OWNER STEVE & ANTHEA TSOLAKIS

DATE LODGED 29 NOVEMBER 2016

Ref:282448

INTRODUCTION This report has been prepared regarding the proposed removal of three (3) trees located within the property of 1 Madeline Street, Hunters Hill. An Arboricultural Report has been provided. Four (4) submissions have been received.

REPORT Trees 1 and 2 are Cinnamomum camphora (Camphor Laurel) located adjacent to the Madeline Street boundary of the property. One (tree 1) in front of the heritage listed 2 storey house and the other is close to the street alignment to the east of the house. The trees are large, mature specimens that make a significant contribution the amenity of the site and the streetscape, and have high landscape significance.

Tree 3 is a Liquidambar styraciflua. (Liquidambar) located within the garden area in the north- eastern corner of the property. This tree is sited to the rear of tree 2 to the east of the house. The tree contributes to the amenity of the site and has moderate Landscape Significance.

The Application proposes the removal of Camphor laurel Trees 1 and 2 as they are over mature and in decline and are causing damage to adjacent structures. Tree 3, Liquidambar, is proposed for removal as it is in poor structural condition.

The Arboricultural Report provided with the Application indicates that Trees 1 and 2 are in poor health with a canopy cover of approximately 40%. At the time of the site visit, Council’s Tree and Landscape Consultant assessed the trees to be in good to fair health with an estimated crown density range of 75-95% (approx.). It should be noted that Cinnamomum camphora are a semi-deciduous species in the Sydney Region and at the time of assessment by the Applicant’s Arborist (August 2016) Trees 1 and 2 may not have been in full leaf.

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Moderate volumes of large diameter deadwood are present in the crowns of Trees 1 and 2. Deadwood formation can be an indicator of physiological stress and/or declining health. However, trees subject to physiological stress can improve in health given favourable growing conditions. This appears to be the case for Trees 1 and 2.

The root systems of Trees 1 and 2 are causing significant damage to the adjacent sandstone boundary wall. Although it would be possible to repair the wall using tree sensitive methods to enable the retention of both trees, Tree 1 is the lesser quality of the two trees and its removal would make the repair of the wall easier. Tree 2 being the better quality specimen should be retained and the wall repaired in such a manner as to accommodate the tree (e.g. piered footings, lintels bridging significant roots, root pruning etc.). The Arboricultural Report provides detailed specifications for working in the Tree Protection Zone (TPZ) areas of trees and root pruning.

The retention of Tree 2 will minimise impact of tree removals on the amenity of the streetscape. Significant deadwood (>25mm diameter) should be removed to minimise the risk posed by the tree.

The Arboricultural Report provided with the Application indicates that Tree 3 has a major bark inclusion at the junction of first order branches which represents a significant structural defect. This defect reduces the Useful Life Expectancy of the tree and, therefore, tree removal is supported. The removal of Tree 3 will have minimal impact on the amenity of the streetscape if Tree 2 is retained.

Based on the above the removal of Trees 1 and 3 is supported. The removal of Tree 2 is refused. Tree sensitive methods as detailed in the Applicant’s Arboricultural Report will be required when repairing the wall adjacent to Tree 2.

The planting of two replacement trees at the property should be undertaken to replace the loss of amenity resultant from tree removal and maintain the canopy cover within the suburb.

SUBMISSIONS The proposed tree pruning/removal works were notified in accordance with Council’s Consolidated Development Control Plan for a period of ten (10) working days commencing on the 8 December 2016. Within the specified time period four (4) submissions were received. Copies of the submissions are attached to the report.

NOTIFICATION REQUIRED YES NUMBER NOTIFIED 13 SUBMISSIONS RECEIVED Name & Address of Respondents Helen Temple Opposes the removal of the trees as they are a 26 Madeline Street significant feature of the property, contribute to the Hunters Hill amenity of the streetscape and provide habitat. Gunnar A Korths & Penelope L Korths Opposes the removal of the trees as they provide 17A Mount Street significant aesthetic and environmental benefits to Hunters Hill the local area. Conrad & Alice Oppen Opposes the removal of the trees as they are 3 Madeline Street visually important and provide significant Hunters Hill environmental benefits to the local area. Bernard & Bianca Ng Opposes the removal of the trees as they are 2a Madeline Street healthy and are not considered hazardous. Hunters Hill

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Comment:

The comments contained within the various submissions stating that the trees provide significant amenity to the local area are supported.

Although Trees 1 and 2 are in the later stages of maturity, the trees appear to be in good to fair health. Removal of significant deadwood would reduce any hazard currently posed by the trees. Tree 2 is the larger and better quality specimen. The removal of Tree 1 would make the replacement of the adjacent damaged section of wall easier and would provide an opportunity for the planting of a new advanced size tree. A new advanced size tree will potentially contribute to the amenity of the site and streetscape.

Tree 3 is partially obscured from the street by Tree 1 and particularly Tree 2. The major bark inclusion at the junction of first order branches represents a significant structural defect and likely reduces the Useful Life Expectancy of the tree. Tree 3 should be removed and replaced with and advanced size new tree on the ground of sound arboricultural management.

CONCLUSION This report has been prepared regarding the proposed removal of two (2) Cinnamomum camphora (Camphor Laurel) and one (1) Liquidambar styraciflua (Liquidambar) located within the property of 1 Madeline Street, Hunters Hill. An Arboricultural Report has been provided by the applicant to justify the removal of all three trees. Four (4) submissions have been received in response to the public notification of the application.

The Application proposes the tree removal of Trees 1 and 2 (Camphor Laurel) as they are in a state of decline. Trees 1 and 2 appear to have improved in health in the period between the assessment by the Applicant’s Arborist (August 2016) and assessment by Council’s Tree and Landscape Consultant. Cinnamomum camphora are a semi deciduous species and Trees 1 and 2 may not have been in full leaf when assessed by the Applicant’s Arborist. Trees 1 and 2 are damaging adjacent structures. The removal of Tree 1 would allow for easier repair of a section of the wall. Tree 2 being the better quality tree should be retained and tree sensitive methods used to repair the wall.

The Application proposes the tree removal of Tree 3 (Liquidambar) due to a major structural defect. This defect reduces the Useful Life Expectancy of the tree therefore tree removal is supported.

Based on the above, the removal of Trees 1 and 3 is supported. The removal of Tree 2 (eastern Camphor laurel), is refused.

The planting of two advanced size replacement trees at the property should be undertaken to replace the loss of amenity resultant from tree removal and maintain the canopy cover within the suburb.

FINANCIAL IMPACT ASSESSMENT There is no direct financial impact on Council’s adopted budget as a result of this report.

ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter.

SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter.

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RISK ASSESSMENT There are no direct or indirect risks impacting on Council arising from consideration of this matter.

HUNTERS HILL 2030 This matter relates to ensuring that heritage and conservation of the area is respected, preserved and enhanced including the preservation of the character, views to and from the Municipality, and the preservation of the tree canopy.

RECOMMENDATION A. That part of the Development Application No. DA 2016-1208 for the removal of Tree 1 Cinnamomum camphora (Camphor laurel)) and Tree 3, the Liquidambar styraciflua (Liquidambar) located within the property of 1 Madeline Street, Hunters Hill be approved subject to the following conditions:

TREE2 TREE3 TREE4 TREE5 TREE6 TREE7 TREE8

Special Condition

The location of the replacement trees shall be selected based on the potential mature height and spread of the tree, as to minimise potential future conflict with adjacent structures.

The following trees may be removed:

Tree Location Comments 1 Cinnamomum camphora Western most tree adjacent to N/A (Camphor Laurel) driveway 3 Liquidambar styraciflua. North east garden area N/A (Liquidambar)

The following replacement planting is required:

Minimum No. of container replacement Location Replacement tree Species size at plants purchase required Quercus palustris (Pin Oak) or, Ginkgo biloba (Ginkgo) Within or, subject 300L 1 Liriodendron tulipifera (Tulip property Tree) or, Metasequoia glyptostoboides (Dawn Redwood) Magnolia xsoulangiana (Saucer Magnolia) Within or, subject 300L Acer palmatum (Japanese 1 property Maple) or, Franklinia axillaris (Fried Egg Plant) Note: Please contact Council’s Tree & Landscape Consultant if you would like to nominate an alternate replacement species

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B. That part of the application to remove Tree 2 (Camphor laurel) located towards the eastern end of the property at No.1 Madeline Street, Hunters Hill is refused for reasons that:

1. It appears to be in good health

2. It is a larger and better quality specimen than Tree 1, and

3. It makes a significant contribution to the amenity of the site and the local streetscape.

ATTACHMENTS 1. Map 2. Plan 3. Submissions

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ITEM NO : 4.2

SUBJECT : 6 WOOLWICH ROAD, HUNTERS HILL

CSP OUTCOME : THE HERITAGE, CHARACTER AND CONSERVATION OF THE AREA IS RESPECTED, PRESERVED AND ENHANCED

DELIVERY PLAN : ASSESS ALL APPLICATIONS AGAINST THE NEW STRATEGY LEP/DCP

REPORTING OFFICER : SHAHRAM MEHDIZADGAN

DEVELOPMENT 2016-1180 APPLICATION NO

PROPOSAL CONSTRUCTION OF AN ATTACHED CARPORT TO THE FRONT OF THE EXISTING GARAGE

APPLICANT ALTIS ARCHITECTURE & INSPIRE DESIGN

OWNER GEORGE & DALE PEPONIS

DATE LODGED 6 OCTOBER 2016

Ref:282819

INTRODUCTION

Reasons for Report

The proposal results in an existing non-compliance with Clause 6.9 – Landscaped Area of LEP 2012, and a Clause 4.6 ‘exceptions’ submission was lodged with the application.

REPORT

1. SUMMARY

Issues

 Existing non-compliance with Clause 6.9 – Landscaped Area of LEP 2012.

Submissions

No submissions were received.

Recommendation

The application is recommended for approval for reasons that it is acceptable having regard to:

1. is permissible under the zoning

2. complies with the relevant planning objectives contained in Hunters Hill Local Environmental Plan 2012 and Consolidated Development Control Plan 2013

Item 4.2 Page 20 OUR HERITAGE & BUILT ENVIRONMENT Meeting 4416 - 13 February 2017

3. will not have adverse effects on the amenity of adjoining properties.

2. DESCRIPTION OF PROPOSAL

The proposal seeks consent to construct a single metal-roofed carport to the front of the existing garage, over the existing driveway. Adjacent to the carport, off the house, will be a glazed roofed walkway.

On 1 February 2017, Council received an amended Clause 4.6 and corresponding betterment plan in relation to the existing landscaped area non-compliance.

3. DESCRIPTION OF SITE AND LOCALITY

The subject site is known as 6 Woolwich Road, Hunters Hill, located on northern side of Woolwich Road. The site is rectangular in shape with a site area of 808.22sqm. Currently the site accommodates a two storey detached dwelling with an external garage along the south- eastern side boundary and an in-ground swimming pool at the rear of the property.

Surrounding development consists of single to two storey residential dwellings. The subject site is a heritage item located within the conservation area.

4. PROPERTY HISTORY

No relevant DA or BA history.

5. STATUTORY CONTROLS

Relevant Statutory Instruments

Environmental Planning and Assessment Act, 1979 Local Environmental Plan 2012 Zone: R2 Conservation Area: Yes River Front Area: No SREP (Sydney Harbour Catchment 2005): No Development Control Plan 2013: Yes Listed Heritage item: Yes Contributory Building: No Vicinity of Heritage Item: Yes

6. POLICY CONTROLS

Consolidated Development Control Plan 2013

7. REFERRALS

7.1 External Approval Bodies

No applicable.

7.2 Health & Building

The application was referred to Council’s Environmental Health and Building Surveyor who stated that the proposed development is to comply with Part 3.7 of the BCA in regards to fire safety. Notation is to be provided on the drawings.

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7.3 Heritage

As stated within the body of the report, the property is a heritage item and/or is in a conservation area under Hunters Hill Local Environmental Plan 2012. The proposal was referred to Council’s Heritage Advisor who considered the proposed works to be of a minor nature and would not be overly visible from the street.

The proposal was not referred to the Conservation Advisory Panel as the works were of a minor nature.

7.4 Works & Services

The application was referred to Council’s Design and Development Engineer who raised no concern.

7.5 Parks & Landscape

The application was referred to Council’s Tree Consultants who raised no objection subject to compliance with conditions as set out on the recommendation.

8. ENVIRONMENTAL ASSESSMENT UNDER S.79C

The relevant matters for consideration under section 79C of the Environmental Planning and Assessment Act 1979 are assessed under the following headings.

9. STATE INSTRUMENTS / LEGISLATION

9.1 State Environmental Planning Policies (SEPPs)

Not applicable.

9.2 Regional Environmental Plans (REPs) – Deemed SEPPs

Not applicable.

9.3 Other Legislation

Not Applicable.

10. HUNTERS HILL LOCAL ENVIRONMENTAL PLAN 2012

10.1 Aims and Objectives of Hunters Hill Local Environmental Plan 2012 and Zone

The proposal is permissible with consent under Zone R2 and complies with the relevant statutory controls of Hunters Hill Local Environmental Plan 2012.

10.2 Statutory Compliance Table

The following table illustrates whether or not the proposed development complies with the relevant statutory controls of Hunters Hill Local Environmental Plan No.2012.

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Compliance with Current Proposed Control Compliance Statutory Controls HEIGHT 2.45 metres 8.5 metres Yes STOREYS 1 storey 2 storeys Yes LANDSCAPED AREA 34.45% 50% No*

 A Clause 4.6 has been lodged

10.3 Site Area Requirements

The proposal complies with these requirements.

10.4 Residential flat buildings and low-rise multi-unit housing-density and garden area controls

Not Applicable.

10.5 Height of Buildings

The height of the proposal, being 2.45 metres and 1 storey in height is acceptable as it would comply with the maximum of 8.5 metres/no more than two storeys height limit as prescribed by Clause 4.3 of the Hunters Hill Local Environmental Plan 2012.

10.6 Landscaped Area

As the proposal involves an existing non-compliance with the development standard of Landscaped Area relating to the minimum 50% landscaped area required under clause 6.9 of the Local Environmental Plan 2012, an objection was submitted under clause 4.6 of LEP 2012, which is attached. The subject site has an existing non-compliance with Landscaped Area; the existing landscaped area is 34.45%, which would not alter as a result of the proposed carport being located over the existing driveway. However, the subject application proposes a betterment of 2sqm to the landscaping of the site adjacent to the front terrace to accommodate two (2) Sweet Wattle trees.

However, the LEP requires that the application be referred to Council for the decision. Under these circumstances, this part of the development is deemed satisfactory.

In support of this part of the proposal, the applicant argues that strict compliance with the development standards is unreasonable and unnecessary and it is stated in part:

The proposed carport is over an existing paved area being part of the driveway and will not reduce on the existing soft landscaped area on the site.

Given that the proposal only involves an open carport built upon an existing paved area (being part of the driveway), there will be no change to the existing landscaped area nor to the provision of soft landscaping on site. Thus retaining the status que.

It is considered that the proposed attached carport is suitable given that the proposed built form is relatively minor, will not alter the existing landscaped areas on site given that it is over the existing driveway and behind the building line where it will not have any visual impact on the streetscape. Under the circumstances of the case, it is considered that the proposal is acceptable and should be supported.

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To provide improved benefit to the site, the existing soft landscaped area adjacent to the front terrace will increase by an additional 2sqm to accommodate two (2) new Sweet Wattle trees. The trees are listed under Council’s preferred planting species – trees and shrubs and have been selected as they fit with the existing landscaping of the property.

Overall, the landscaped area of the site will increase to 283.18sqm. In Addition, the existing site provides for planting strips along the boundaries which adds to the visual benefit of the property. The applicant is considered to have properly argued that the strict compliance with the standard of 50% of landscaped area is unreasonable and unnecessary in the circumstances of the case, as the proposal would not reduce the existing landscaped area further. The request is considered reasonable to be upheld by Council. A copy of the Clause 4.6 written request is attached.

Having considered the Clause 4.6 submission to non-compliance with Clause 6.9, in the Hunters Hill LEP 2012, the strict application of the landscaped area development standard is considered to be unreasonable and unnecessary in the circumstances of the case. The arguments made within the Clause 4.6 specifically relate to the proposal complying with the aims and objectives of the LEP 2012. The Clause 4.6 is therefore supported.

10.7 Subdivision Lot Size

Not Applicable.

10.8 Floor Space Ratio

Not Applicable.

10.9 Street Frontage

Not Applicable.

10.10 Dual Occupancy

Not Applicable.

10.11 Foreshore Building Lines

Not Applicable.

10.12 River Front Area

Not Applicable.

10.13 Other Special Clauses / Development Standards

Not Applicable.

11. DRAFT AMENDMENTS TO STATUTORY CONTROLS

No relevant draft amendments pertaining to this application.

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12. DEVELOPMENT CONTROL PLANS (DCPs)

12.1 Compliance Table Consolidated Development Control Plan 2013 (DCP)

CONTROL REQUIRED/ PROPOSED COMPLIANCE PERMISSIBLE HEIGHT Ridge 8.5 metres 2.45 metres Yes External walls 7.2 metres 2.45 metres Yes Storeys 2 1 Yes Landscaped Area 50% minimum 34.45% No BOUNDARY SETBACKS Carport South West (front) Predom. Building Line No change Yes South East (side) 1.5 metres 0 metres No

Planning Policy – All Development

The proposal complies with the relevant objectives, design parameters and preferred design elements under Parts 2 and 3 of Consolidated Development Control Plan 2013.

Heritage Conservation Areas

Not Applicable.

The proposal complies/does not comply with the relevant objectives under Part 2 of Consolidated Development Control Plan 2013.

River Front Area

Refer to section 10.12 of this report ‘River Front Area’.

Height

Refer to section 10.5 of this report ‘Height of Buildings’.

Front, Side & Rear Setbacks

The proposed carport would have a nil setback, which is considered to be acceptable, as it is a non-habitable, low trafficable area and is open sided. Also, exceptions are permitted to single storey structures such as carports and garages under the DCP.

Landscaped Area

Refer to section 10.6 of this report ‘Landscaped Area’.

Solar Access

Not Applicable.

Privacy

The proposal for a carport would not impact on the adjoining property in terms of privacy, as the structure would be single storey and not a habitable area.

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Views

Not Applicable.

Car Parking

The proposal would increase the parking of the site to 4 vehicular spaces in total, which would comply with the required two spaces per dwelling in excess of 125sqm of gross floor area.

Garages & Carports

The proposal seeks consent to construct a double carport to the front of the existing garage, over the existing driveway. The proposed carport is setback approximately 24m from the front boundary of the subject site, and being a light weight structure with a flat roof, would not be overly visible from the street.

Fences

Not Applicable.

12.2 Other DCPs, Codes and Policies

Not applicable.

13. THE LIKELY IMPACTS OF THE DEVELOPMENT

The proposal is considered not to unreasonably impact upon the amenity of the adjoining properties, the Woolwich Road streetscape or the heritage item or conservation area. As stated within the body of the report, the proposal would satisfy the objectives of the Consolidated Development Control Plan 2013 and LEP 2012.

There would be no impact upon the natural and built environment within the vicinity of the subject site as a result of the proposed works. Furthermore, there would be no social and economic impacts to the locality as a result of the proposed works.

14. SUBMISSIONS

The proposed development was notified in accordance with Council’s Consolidated Development Control Plan 2013 for a period of fourteen (14) days commencing on the 26 October 2016. Within the specified time period no submissions were received.

On 1 February 2017, Council received an amended Clause 4.6 and corresponding betterment plan in relation to the existing landscaped area non-compliance. This information was not required to be re-notified to the surrounding neighbours, as these changes provide betterment to the site and no significant impact on the surrounding properties.

CONCLUSION The proposed works are considered acceptable and would have no unreasonable impacts upon the adjoining properties. The proposal has been assessed in terms of the public interest and following compliance with the relevant development standards and objectives in Consolidated Development Control Plan 2013 and Hunters Hill Local Environmental Plan 2012, the application is considered acceptable.

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The proposal has been assessed having regard to the relevant matters for consideration under s79 C of the Environmental Planning and Assessment Act 1979, Hunters Hill Local Environmental Plan 2012, and Consolidated Development Control Plan 2013. For the reasons outlined in this report it is considered that the proposed development would not unduly impact upon the adjoining residential properties or on its heritage significance and the conservation area and accordingly is recommended for approval.

FINANCIAL IMPACT ASSESSMENT There is no direct financial impact on Council’s adopted budget as a result of this report.

ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter.

SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter.

RISK ASSESSMENT There are no direct or indirect risks impacting on Council arising from consideration of this matter.

HUNTERS HILL 2030 This matter relates to ensuring that heritage and conservation of the area is respected, preserved and enhanced including the preservation of the character, views to and from the Municipality, and the preservation of the tree canopy.

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RECOMMENDATION That Development Application No. 16/1180 for the construction of an attached carport to the front of the existing garage at No.6 Woolwich Road, Hunters Hill, be approved, subject to the following conditions:

Site Specific Conditions:

(CON) The proposed development is to comply with Part 3.7 of the BCA in regards to fire safety. Notation is to be provided on the drawings. Details to be provided prior to the issue of the Construction Certificate.

Standard Conditions:

Drawing Number Drawn By Plan Dated Council Dated

Altis Architecture Site Plan, DA-100, issue 2 24.01.2017 01.02.2017 & Inspire Design Landscaped Area Altis Architecture Calculation Plan, A-101, 24.01.2017 01.02.2017 & Inspire Design issue 4 Ground Floor Plan and Altis Architecture 04.10.2016 04.10.2016 Roof Plan, A-102, issue 1 & Inspire Design Altis Architecture Sections, A-103, issue 1 04.10.2016 06.10.2016 & Inspire Design

Altis Architecture Elevation, A-104, issue 2 04.10.2016 06.10.2016 & Inspire Design Schedule of colours and Unknown Author 04.10.2016 06.10.206 finishes

GEN0 GEN1 GEN3 GEN5 GEN6 GEN20 PCC0 PCC2 ($300) PCC3 ($1000) PCC4 ($250) PCC41 PCW0 PCW1 PCW2 PCW3 PCW4 PCW5 CSI0 CSI3 CON0 CON1 CON2 CON3 CON5 CON17 CON18 CON55 POC0 POC1 POC2 POC13

ATTACHMENTS 1. Location Map 2. Clause 4.6 and Betterment Plan

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ITEM NO : 4.3

SUBJECT : DRAFT VOLUNTARY PLANNING AGREEMENT (VPA) PRACTICE NOTE & CIRCULAR

CSP OUTCOME : INCREASED HOUSING DENSITY IS BEING ACCOMMODATED WITHOUT NEGATIVELY IMPACTING ON HERITAGE AND CHARACTER, OR CONSERVATION

DELIVERY PLAN : STRATEGIES TO BE DEVELOPED STRATEGY

REPORTING OFFICER : PHILIPPA HAYES

Ref:283428

INTRODUCTION

On 3 February 2017 council staff lodged a submission (refer attachment No. 1) regarding the Draft Voluntary Planning Agreement Practice Note (VPAs) exhibited by the state Government from 4 November 2016 to 27 January 2017.

The following report provides context around the exhibition of the draft practice note and summarises council staff issues with the document.

REPORT

Voluntary planning agreements are one of the methods developers can use to contribute to funding the public infrastructure required to support new development and population growth. The inclusion of voluntary planning agreements (VPAs) within the Environmental Planning and Assessment Act 1979 (section 93F), was part of a developer contribution system reform which occurred during 2005.

VPAs can be used to exact “public benefits” from the planning process through negotiation between a developer and a planning authority.

To support the introduction of VPAs the Department of Planning released a Practice Note in July 2005 (refer attachment No. 2). The 2005 Practice Note did not tackle the complex policy issues that premise the use of VPAs such as the notion of “public benefit” or provide sufficient guidance on procedural matters such as what constitutes adequate public engagement.

Consequently, since 2005 many Council’s as well as developers have been asking the State Government for further guidance on VPAs.

On 4 November 2016 the State Government placed on exhibition the following three documents:

1. A draft Ministerial direction for planning authorities on principles to be followed in negotiations on a VPAs, including requirements for strategic planning objectives and to improve the transparency of VPA benefits; (refer attachment No. 3).

2. A draft revised practice note on VPAs (refer attachment No.4).

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3. A draft planning circular to provide advice on ensuring planning proposals consider infrastructure needs and options for funding. (Refer attachment No. 5).

The exhibited draft practice note is largely a re-hash of the 2005 practice note and once again each Council in NSW is made responsible for developing individual VPA Policy and Procedure documents.

This approach which has been operating since 2005 has resulted in variations in the ways VPAs are being justified, negotiated and implemented and it is causing confusion for developers, the public and councils.

Council staff submission (refer attachment No. 1) advocates that policy matters that premise the use of VPAs, such as the notion of “public benefit” and “nexus” need to be addressed in an overarching document that applies to all councils. Similarly, procedural issues such as ‘minimum public engagement requirements’ and requirements for record keeping and continuous improvement need to be encompassed in a document that applies across NSW.

There is too much at risk with the increasing use of VPAs for government not to have clear, consistent policy as well as rigorous, standard procedures to follow that ensure the protection of the public interest.

Council staff in their submission have suggested that an inter-government working party needs to be formed to prepare a State-wide VPA Policy and Procedure document and suggests that the Northern Sydney Regional Organisation of Councils could provide useful insight into the core issues requiring discussion and resolution.

CONCLUSION

Further work needs to be done to ensure VPAs across NSW are based on sound reasoning and implemented according to fair, rigorous and standardised procedures. The public and the development industry in NSW need to know that if development rights are to be bargained for public benefits, the premise for this arrangement is clearly understood as well as the rules of engagement.

FINANCIAL IMPACT ASSESSMENT There is no direct financial impact on Council’s adopted budget as a result of this report.

ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter.

SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter.

RISK ASSESSMENT There are no direct or indirect risks impacting on Council arising from consideration of this matter.

HUNTERS HILL 2030 The Hunters Hill Community Strategic Plan 2030 incorporates the community’s vision for Hunters Hill. Documents like this plan must have a requirement to be referenced in the preparation and assessment of VPA proposals. Currently the requirements for VPAs lack regulation and consistency.

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RECOMMENDATION That the report and attached submission be received and noted.

ATTACHMENTS 1. Submission on Draft VPA Practice Note 2016 2. Practice Note Planning Agreements July 2005 3. Draft Ministerial Direction on Planning Agreements 4. Draft Voluntary Planning Agreements Practice Note 2016 5. Draft Planning Circular on Voluntary Planning Agreements 2016

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ITEM NO : 4.4

SUBJECT : DELEGATED AUTHORITY REPORT

CSP OUTCOME : THE HERITAGE, CHARACTER AND CONSERVATION OF THE AREA IS RESPECTED, PRESERVED AND ENHANCED

DELIVERY PLAN : ASSESS ALL APPLICATIONS AGAINST THE NEW STRATEGY LEP/DCP

REPORTING OFFICER : STEVE KOUREPIS

Ref:280170

INTRODUCTION In accordance with Section 327 of the Local Government Act 1993, authority is hereby delegated to the Group Manager, Development and Regulatory Control to exercise and perform those powers, duties and functions in line with the authority and limitations of that position. These include approval and refusal of Development Applications as per Section 10 of Hunter's Hill Council Delegations of Authority.

REPORT

Development Application No. DA 2016-1177 Zone R2 Construction Certificate No. N/A Notification Yes Applicant Hong Yaa Cai Value N/A Premises 16A Wybalena Road Landscape Area N/A Hunters Hill Classification (BCA) N/A Date lodged 30 Sept 2016 Assessing Officer Anna Hopwood Determination Date 14 Nov 2016 Martin Peacock Proposal Removal of one (1) tree Determination Approve removal of one (1) tree with the planting of one (1) replacement tree

Development Application No. DA 2016-1190 Zone R2 Construction Certificate No. N/A Notification Yes Applicant Edward Pietor Value N/A Premises 54A Mary Street Landscape Area N/A Hunters Hill Classification (BCA) N/A Date lodged 24 Oct 2016 Assessing Officer Anna Hopwood Determination Date 18 Nov 2016 Martin Peacock Proposal Removal of two (2) trees Determination Approve removal of two (2) trees with the planting of two (2) replacement trees

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Development Application No. DA2015-1077-1 Zone R2 Construction Certificate No. N/A Notification Yes Applicant Vision Lifestyle Value N/A Projects P/L Premises 43 Gladesville Road, Landscaped Area N/A Hunters Hill Classification (BCA) Class 3 Date lodged 27 Sept 2016 Assessing Officer Shahram Zadgan Determination Date 28 Nov 2016 Proposal Alteration of the entrance doors and passage ways to the existing one bedroom units being Lot 28 and Lot 21 at Hunters Hill Lodge to create a two bed room unit – S96 Modifications – Strata Subdivision Determination Approval

Development Application No. DA2012-1046-3 Zone R2 Construction Certificate No. N/A Notification Yes Applicant Kaream & Vivian Value N/A Diskoros Premises 2 Mayfield Avenue, Landscaped Area 43.5% Woolwich Classification (BCA) 1a, 10b Date lodged 5 Sept 2016 Assessing Officer Shahram Zadgan Determination Date 28 Nov 2016 Proposal Alterations and additions to garage – s96 Modifications – Additional storage Determination Approval

Development Application No. DA 2016-1195 Zone R2 Construction Certificate No. N/A Notification Yes Applicant SP 58272 Value N/A Premises 30 St Malo Avenue Landscaped Area N/A Hunters Hill Classification (BCA) N/A Date lodged 7 Nov 2016 Assessing Officer Anna Hopwood Determination Date 5 Dec 2016 Martin Peacock Proposal Removal of six (6) trees Determination Approve removal of six (6) trees with the planting of two (2) replacement trees

Development Application No. DA 2016-1198 Zone R2 Construction Certificate No. N/A Notification Yes Applicant Harley Roberts Value N/A Premises 25A Glenview Landscaped Area N/A Crescent Hunters Hill Classification (BCA) N/A Date lodged 8 Nov 2016 Assessing Officer Martin Peacock Determination Date 5 Dec 2016 Anna Hopwood Proposal Removal of one (1) tree Determination Approve removal of one (1) tree with the planting of one (1) replacement tree

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Development Application No. DA 2010-1070-1 Zone Res R2 Construction Certificate No. CC 014122 Notification Yes Applicant Steven & Melanie Value N/A Dive Premises 7 Elgin Street, Landscaped Area N/A Woolwich Classification (BCA) 1a Date lodged 18 Jul 2016 Assessing Officer Kerry Smith Determination Date 12 Dec 2016 Proposal Alterations and additions to dwelling house - s.96 modifications to windows, doors & balustrading Determination Approval

Development Application No. DA 2013-1033-2 Zone R2 Construction Certificate No. N/A Notification Yes Applicant Dalgliesh Ward & Value $180,000 Associates P/L Premises 4 Campbell Street Landscaped Area 52.4% Hunters Hill Classification (BCA) 1 a, 10a, 10b Date lodged 26 Sept 2016 Assessing Officer Shahram Zadgan Determination Date 22 Dec 2016 Proposal Alterations and additions to existing dwelling with new carport – s96 – Extend and roof carport, enclose balcony, internal alterations to residence, new steps to backyard, retain some existing walls Determination Approval

Development Application No. DA 2014-1024-1 Zone Res R2 Construction Certificate No. CC 160035 Notification Yes Applicant Seemann Rush Value $553,850 Architects Premises 26A Martin Street, Landscaped Area 60% Hunters Hill Classification (BCA) 1a Date lodged 12 Sep 2016 Assessing Officer Kerry Smith Determination Date 23 Dec 2016 Proposal Alterations and additions to dwelling. Proposed garage, balconies, entry, swimming pool, excavation works for driveway – s.96 – Changes to new entry and windows, new two car stacker to subfloor area, level change for terrace, internal floor level change Determination Approval

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Development Application No. DA2016-1142 Zone R2 Construction Certificate No. N/A Notification Yes Applicant Kate & Arthur Value $369,316.75 Conigrave C/o Daniel Boddam Architecture and interiors Premises 3 The Point Road, Landscaped Area 60% Woolwich Classification (BCA) 1a Date lodged 18 Aug 2016 Assessing Officer Shahram Zadgan Determination Date 7 Dec 2016 Proposal Alterations and additions to existing dwelling. Demolition of non-heritage building fabric, retention of heritage fabric. Addition to rear of existing dwelling consisting of new gate and unclosed decking Determination Approval

Development Application No. DA2016-1175 Zone Mixed Use B4 Construction Certificate No. N/A Notification Yes Applicant Cosmostyle Value $34,000 Premises 65 Gladesville Road, Landscaped Area N/A Hunters Hill Classification (BCA) 6 Date lodged 29 Sept 2016 Assessing Officer Shahram Zadgan Determination Date 13 Dec 2016 Proposal New shop front, change of use from shop to showroom ‘Cosmostyle’ painted sign to replace ‘Fruit at Hunters Hill’ Determination Approval

Development Application No. DA 2016-1209 Zone R2 Construction Certificate No. N/A Notification Yes Applicant Brenda Jurukovski Value N/A Premises 1-3 Le Vesinet Drive Landscaped Area N/A Hunters Hill Classification (BCA) N/A Date lodged 30 Nov 2016 Assessing Officer Anna Hopwood Determination Date 20 Dec 2016 Martin Peacock Proposal Pruning of three (3) trees. Determination Approve pruning of three (3) trees with conditions imposed to limit the extent of the works

Development Application No. DA 2016-1165 Zone B4 Construction Certificate No. N/A Notification Yes Applicant Noel Young Value Nil Premises 62 Gladesville Road, Landscaped Area N/A Hunters Hill Classification (BCA) 5 Date lodged 21 Sep 2016 Assessing Officer Kerry Smith Determination Date 22 Dec 2016 Proposal Change of use from residential to business Determination Approval

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Development Application No. DA 2016-1075 Zone Unzoned & Envir Cons E2 Construction Certificate No. N/A Notification Yes Applicant Kristen Lock Value $5,000 Premises 8 Vernon Street, Landscaped Area N/A Hunters Hill Classification (BCA) 10b Date lodged 2 May 2016 Assessing Officer Kerry Smith Determination Date 21 Dec 2016 Proposal Raise the height of the existing piers supporting the boatshed and construct a new timber floor Determination Refusal

1. The development is prohibited under the provisions of the Regional Environmental Plan (Sydney Harbor Catchment) 2005.

2. The works subject of this application has already been carried out and Council has no legal power to approve this application.

3. No effective case has been made under ‘existing use rights’ for the encroachment of part of the boatshed on the Mornington public reserve.

4. Approval would not be in the public interest.

Development Application No. DA 2016-1104 Zone Res R2 Construction Certificate No. N/A Notification Yes Applicant Insight Architecture Value $500 Premises 32 Martin Street, Landscaped Area 56% Hunters Hill Classification (BCA) 10b Date lodged 27 Jun 2016 Assessing Officer Kerry Smith Determination Date 21 Dec 2016 Proposal Alteration to boundary fence Determination Approval

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Development Application No. DA 2016-1086 Zone Res R2 Construction Certificate No. N/A Notification Yes Applicant LRY Architects Value $3,368,530 Premises 5 Chevalier Crescent, Landscaped Area 51% Hunters Hill Classification (BCA) 1a, 10a & 10b Date lodged 23 May 2016 Assessing Officer Kerry Smith Determination Date 19 Dec 2016 Proposal Partial demolition of existing dwelling and indoor swimming pool. Construction of attached dual occupancy with basement parking and two pools Determination Refusal

1. The proposal does not satisfy the provisions of Section 79C of the Environmental Planning & Assessment Act 1979 in relation to clauses (1)(a)(i), (iii), (b)(c)(d) and/ (e).

2. The proposed development is three storeys in height by definition and is contrary to the objectives as set out under clause 4.3 of LEP 2012.

3. The proposed development will breach the building line to Chevalier Crescent as set under DCP 2013.

4. The development does not comply with the 6 metre rear boundary setback as per DCP 2013.

5. The proposed development conflicts with clause 3.3.4 (f)(iii) of DCP 2013 in that there will be major excavation of the site in excess of 1 metre below natural ground level.

6. No formal submission has been made for excavation as required under clause 6.2 of LEP 2012.

7. The proposal does not satisfy the Conservation Advisory Panel nor Council’s Heritage Adviser under the provisions of clause 2.4.6 of DCP 2013, particularly in relation to the excessive bulk of the development and inadequate separation between the two dwellings.

8. The development will be excessively large in the context of the character of the development to the Foreshore area and will be excessively bulky in views from Fern Road and Chevalier Crescent.

9. The proposed development does not give compliance to the objectives and controls for River Front areas under clause 6.7 of LEP 2012.

10. The proposal would not comply with the objectives of Local Environmental Plan 2012 and Development Control Plan 2013 in that it will unacceptably be out of scale and character with the dwellings in this part of Chevalier Crescent.

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11. The proposal would eliminate the iconic view of the harbour bridge for residents standing on the eastern end of the Fern Road footpath area thus being contrary to the provisions of clause 3.5.5 of DCP 2013 and contrary to the terms of the 5m wide view corridor easement towards the northern end of the site.

12. The proposal would significantly reduce solar access for the adjoining residents to the south being contrary to the provisions of clause 3.5.2 of DCP 2013.

13. The proposed new fence on the Chevalier Crescent alignment does not comply with the height controls as set out under clause 3.7.3 of DCP 2013.

14. The proposal will provide for two vehicular crossings which is deemed excessive compared to that for a single dwelling house. 15. The proposed development will create a loss of privacy for the adjoining and nearby residents due to the two accessible roof decks proposed thus causing a loss of amenity contrary to the relevant provisions of clause 3.5.3 and clause 3.5.4 DCP 2013.

16. The proposal would create an undesirable precedent for Council.

17. The proposal would not be in the public interest. Development Application No. DA2016-1135 Zone R2 Construction Certificate No. N/A Notification Yes Applicant Edward & Lyndall Value $139,159 Bracks Premises 1A Rooke Street, Landscaped Area N/A Hunters Hill Classification (BCA) 1a Date lodged 8 Aug 2016 Assessing Officer Shahram Zadgan Determination Date 4 Jan 2017 Proposal Provision of storage space with an existing roof, with new stair, windows and skylights Determination Approval

Development Application No. DA 2016/1192 Zone Res R2 Construction Certificate No. CC 2016-7024 Notification No Applicant JVUrban Pty Ltd Value N/A Premises 17 Barons Crescent, Landscaped Area 45.2% Hunters Hill Classification (BCA) 1a & 10a Date lodged 27 Oct 2016 Assessing Officer Kerry Smith Determination Date 11 Jan 2017 Proposal To Strata Subdivide the existing attached dual occupancy Determination Approval

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Development Application No. DA2016-1157 Zone R2 Construction Certificate No. N/A Notification Yes Applicant Tanner Kibble Denton Value $62,250 Architects Premises 4 Toocooya Road, Landscaped Area 51% Hunters Hill Classification (BCA) 1a, 10a Date lodged 9 Sept 2016 Assessing Officer Shahram Zadgan Determination Date 12 Jan 2017 Proposal Alterations and additions to existing dwelling, new pergola and storage to existing carport Determination Approval

Development Application No. DA 2016-1130 Zone Res R2 Construction Certificate No. N/A Notification Yes Applicant The Plan Shop Value $20,000 Premises 7 Batemans Road, Landscaped Area 56.1% Gladesville Classification (BCA) 10a Date lodged 26 Jul 2016 Assessing Officer Kerry Smith Determination Date 16 Jan 2017 Proposal To demolish existing carport and construct a replacement tandem carport plus tree removal Determination Approval

Development Application No. DA2016-1178 Zone R2 Construction Certificate No. N/A Notification Yes Applicant Zugai Strudwick Value $22,000 Architects Premises 1 Prince Edward Parade Landscaped Area N/A Hunters Hill Classification (BCA) 1a Date lodged 5 Oct 2016 Assessing Officer Shahram Zadgan Determination Date 12 Jan 2017 Proposal Alterations including new skylights and increase size of two (2) windows Determination Deferred Commencement Approval

Development Application No. DA 2014-1021-1 Zone Res R2 Construction Certificate No. N/A Notification Yes Applicant FEMK Trust Value $208,000 Premises 10A Barons Crescent, Landscaped Area 59% Hunters Hill Classification (BCA) 1a Date lodged 29 Sep 2016 Assessing Officer Kerry Smith Determination Date 19 Jan 2017 Proposal Proposed swimming pool, landscaping and alterations to dwelling – s.96 – to delete the approved lift and extension of external stairs plus alteration to deck and windows Determination Approval

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Development Application No. DA 2007-1090-2 Zone SP2 Construction Certificate No. CC 314/08 Notification No Applicant Catholic Education Office Value N/A Premises 1 Mark Street, Landscaped Area N/A Hunters Hill Classification (BCA) 5 & 9b Date lodged 12 Oct 2016 Assessing Officer Kerry Smith Determination Date 30 Jan 2017 Proposal Removal of demountable buildings, construction of a new administration building, hall and classrooms as well as a new lift and alterations and additions to existing buildings in particular the Church hall (used as a library by Villa Maria Primary School). - S.96 - to delete from the consent the alterations and additions to the Church hall, the new entry ramp to the administration building and the new entry forecourt. Determination Approval

Development Application No. DA 2013-1152-1 Zone Mixed Use B4 Construction Certificate No. CC 2016/67043 Notification Yes Applicant Jonmadan Pty Ltd Value $6,000,000 Premises 7 Pittwater Road, Landscaped Area N/A Gladesville Classification (BCA) 2 & 7a Date lodged 31 Oct 2016 Assessing Officer Kerry Smith Determination Date 27 Jan 2017 Proposal Alterations and partial demolition of existing dwelling, construction of a part 4 and part 5 storey residential flat building accommodating 21 units - S.96 – minor amendments to elevations and floor layouts, altered roof and deletion of car stackers Determination Approval

Development Application No. DA2016-1160 Zone SP2 Construction Certificate No. N/A Notification Yes Applicant Quinn O’Hanlon Value $1,218,220 Premises 24 Augustine Street, Landscaped Area N/A Hunters Hill Classification (BCA) 10b, 9b Date lodged 19 Sept 2016 Assessing Officer Shahram Zadgan Determination Date 30 Jan 2017 Proposal Terrace seating, removal of trees, access pathways, deck extensions, stairs and pavement Determination Approval

Development Application No. DA2016-1161 Zone SP2 Construction Certificate No. N/A Notification Yes Applicant Quinn O’Hanlon Value $1,312,158 Premises Mary Street, Landscaped Area N/A Hunters Hill Classification (BCA) 9b Date lodged 19 Sept 2016 Assessing Officer Shahram Zadgan Determination Date 30 Jan 2017 Proposal Accessibility upgrade, including new lift and connection walkway Determination Approval

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Development Application No. DA2016-1162 Zone SP2 Construction Certificate No. N/A Notification Yes Applicant Quinn O’Hanlon Value $539,839 Premises Mary Street, Landscaped Area N/A Hunters Hill Classification (BCA) 9b, 10, 3 Date lodged 19 Sept 2016 Assessing Officer Shahram Zadgan Determination Date 30 Jan 2017 Proposal Accessibility upgrade, including new awning to courtyard Determination Approval

Development Application No. DA 2017-1001 Zone R2 Construction Certificate No. N/A Notification Yes Applicant Graham Lawrence Value N/A Premises 33 Bonnefin Road Landscape Area N/A Hunters Hill Classification (BCA) N/A Date lodged 3 Jan 2017 Assessing Officer Martin Peacock Determination Date 1 Feb 2017 Anna Hopwood Proposal Pruning of one (1) tree Determination Approve pruning of one (1) tree with conditions imposed to limit the pruning works

FINANCIAL IMPACT ASSESSMENT There is no direct financial impact on Council’s adopted budget as a result of this report.

ENVIRONMENTAL IMPACT ASSESSMENT

There is no direct environmental impact on Council arising from Council consideration of this matter.

SOCIAL IMPACT ASSESSMENT

There is no direct social impact on Council arising from Council consideration of this matter.

RISK ASSESSMENT

There are no direct or indirect risks impacting on Council arising from consideration of this matter.

HUNTERS HILL 2030

This matter relates to ensuring that heritage and conservation of the area is respected, preserved and enhanced including the preservation of the character, views to and from the Municipality, and the preservation of the tree canopy.

RECOMMENDATION That the report be received and noted.

ATTACHMENTS There were no attachments to this report.

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ITEM NO : 4.5

SUBJECT : REPORT OF LEGAL MATTERS

CSP OUTCOME : THE HERITAGE, CHARACTER AND CONSERVATION OF THE AREA IS RESPECTED, PRESERVED AND ENHANCED

DELIVERY PLAN : ASSESS ALL APPLICATIONS AGAINST THE NEW STRATEGY LEP/DCP

REPORTING OFFICER : STEVE KOUREPIS

Ref:283518

INTRODUCTION The purpose of this report is to keep Council informed of legal matters currently being dealt with. These matters are generally with the Land and Environment Court.

REPORT APPEALS - Status report in relation to recent or pending appeals is attached.

FINANCIAL IMPACT ASSESSMENT There is no direct financial impact on Council’s adopted budget as a result of this report.

ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter.

SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter.

RISK ASSESSMENT There are no direct or indirect risks impacting on Council arising from consideration of this matter.

HUNTERS HILL 2030 This matter relates to ensuring that heritage and conservation of the area is respected, preserved and enhanced including the preservation of the character, views to and from the Municipality, and the preservation of the tree canopy.

RECOMMENDATION That the report be received and noted.

ATTACHMENTS 1. Status Report

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ITEM NO : 5.1

SUBJECT : HUNTERS HILL FOOD AND WINE FESTIVAL

CSP OUTCOME : IMPLEMENTATION OF A RANGE OF ARTS AND CULTURAL PROGRAMS AND ACTIVELY SUPPORT LOCAL CULTURAL ORGANISATIONS AND EVENTS

DELIVERY PLAN : INVOLVE THE COMMUNITY IN PLANNING AND STRATEGY ORGANISING OF EVENTS

REPORTING OFFICER : MARGARET KELLY

Ref:283449

INTRODUCTION The 2017 Hunters Hill Food & Wine Festival is being held on Sunday 7 May at Boronia Park. The Food & Wine Festival Committee has written to Council requesting waiver of the hire charge for Boronia Park. Last year Council supported the Festival by resolving to waive the hire charge for use of Boronia Park.

REPORT The Food and Wine Festival is scheduled to be held on Sunday 7 May at Boronia Park oval. The Food & Wine Festival has been held annually at Boronia Park for 17 years. It is organised by a local committee of volunteers and is an important local event.

The Committee has completed an application form for use of the oval which includes details of insurance coverage and risk management procedures. The fee for use of Boronia Park for the event is $3,500 which includes charges for marquee and amusement placement.

The Festival Committee is a registered non-profit organisation. The event has been run for many years and assists the local community by donating funds to local groups, allows local food, wine and boutique owners to showcase their products and provides an event to bring community residents together.

During the past 17 years the Festival has raised over $200,000 to support various local charities including $30,000 last year for:

 Hunters Hill Ryde Community Services  State Emergency Services (SES).  Hunters Hill Men’s Shed and St Johns Ambulance.

This year’s beneficiaries are yet to be determined but will be a local community service organisation or project.

The Festival assists the local community by donating funds to local groups, allowing local food, wine and boutique owners to showcase their products and provides an event to bring community residents together.

CONCLUSION It is recommended that, as in previous years, Council support the 2017 Hunters Hill Food and Wine Festival by waiving the hiring fee for use of Boronia Park. It is suggested that the Hunter’s

Item 5.1 Page 115 OUR COMMUNITY & LIFESTYLE Meeting 4416 - 13 February 2017

Hill Food and Wine Festival Committee be asked to acknowledge the sponsorship of the Festival by Hunter’s Hill Council by placement of Council logo on publicity.

FINANCIAL IMPACT ASSESSMENT Waiving the hire fee for use of Boronia Park oval will result in forgoing hire fee income of approximately $3,500.

ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter.

SOCIAL IMPACT ASSESSMENT If Council charges the Food & Wine Festival Committee a hire charge for use of Boronia Park the Committee will have less funds to distribute to the community groups it is supporting in 2017.

RISK ASSESSMENT There are no direct or indirect risks impacting on Council arising from consideration of this matter.

HUNTERS HILL 2030 By establishing a partnership with the Hunters Hill Food and Wine Festival, Council is able to facilitate cultural programs, action 1.1.3.2 in the HH2030, Delivery and Operational Plan

RECOMMENDATION That Council become a major sponsor of the 2017 Hunters Hill Food and Wine Festival by waiving the hire fee for use of Boronia Park.

ATTACHMENTS There are no attachments to this report.

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ITEM NO : 6.1

SUBJECT : ENVIRONMENTAL IMPROVEMENT PROGRAM

CSP OUTCOME : ENHANCED MANAGEMENT OF BUSHLAND AND ITS BIODIVERSITY

DELIVERY PLAN : IMPROVE QUALITY OF STORMWATER DISCHARGE STRATEGY

REPORTING OFFICER : DHRUBA BHOWMIK

Ref:282835

INTRODUCTION At the Ordinary Meeting of Council No 4413 held 14 November 2016 Council considered a report on proposed changes to the Environmental Improvement programme (EIP). Funding for the Program is a reallocation of existing program as shown below.

Existing Program

Project Funds Comment

Venus Street pit inlet $10,779 Completed in conjunction with other works Stormwater re-use $21,559 Project not urgent Brick makers Creek pit inlet $30,765 Project not urgent Pit and pipeline efficiency $18,911 Matches proposed work $82,014

Location of the proposed storm water site is at the intersection of Pittwater Road and Ryde road. (See Photo 1 & 2)

Photo 1

Item 6.1 Page 117 OUR ENVIRONMENT Meeting 4416 - 13 February 2017

Photo 2

At this location there is a pit at the north east corner which then drains south across Ryde Road to the south east corner. The system then continues south along Pittwater Road. (See Attachment 1)

The problem that has arisen appears to be a significant failure in the line under Ryde Road. Various attempts to clear the line have proved to be partially successful at best. It is likely that the pipeline has failed structurally rather than a blockage.

This failure has led to significant ponding of water at the intersection which is a significant hazard to motorists. The hazard is then exacerbated by the ponding then causing the formation of potholes in the road pavement. This creates a secondary risk to motorists, and in particular motor bikes.

Council resolved at that meeting as follows:

6.2 ENVIRONMENTAL IMPROVEMENT PROGRAM

354/16 1. That Council approve “in principal” the reallocation of funds within the Environmental Improvement Program subject to the public advertising of the change.

2. That the proposed change to the Environmental Improvement Program be advertised and Council advised of the outcome.

REPORT In accordance with the resolution the proposed changes to the Environmental Improvement Program were advertised in the local press and on Council’s web site for a period of 28 days.

No submissions were received. The proposed change to the program is to re-allocate funds to reconstruct the pipeline and associate works. The proposed program is shown below.

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Proposed Program

Project Funds Comment

Pittwater Road/ Ryde Road $82,014 Work considered urgent from reconstruct pipeline a risk management perspective

CONCLUSION No submissions objecting to this proposed re-allocation of funds have been received so it is therefore recommended that Council formally adopt the re-allocation of funds within the Environmental Improvement Program for stormwater drainage works.

FINANCIAL IMPACT ASSESSMENT There is no direct financial impact on Council’s adopted budget as a result of this report. Funding is available for re-allocation within the Environmental Improvement Program.

ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter.

SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter.

RISK ASSESSMENT Should the funding change be approved, then a significant risk to Council will be eliminated.

HUNTERS HILL 2030 The change in funding allocation will allow a higher standard of stormwater drainage.

RECOMMENDATION That Council approve the reallocation of funds within the Environmental Improvement Program for works at proposed site.

ATTACHMENTS 1. Stormwater Pittwater Road & Ryde Road

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ITEM NO : 8.1

SUBJECT : QUARTERLY BUDGET REVIEW AS AT 31 DECEMBER 2016

CSP OUTCOME : COUNCIL IS 100% COMPLIANT WITH STATUTORY REPORTING REQUIREMENTS

DELIVERY PLAN : ACCOUNTING MANAGEMENT AND POLICIES THAT STRATEGY COMPLY WITH CURRENT LEGISLATION

REPORTING OFFICER : DEBRA MCFADYEN

Ref:283480

INTRODUCTION Under Integrated Planning and reporting the Responsible Accounting Officer must prepare a Quarterly Budget Review Statement for Council by reference to the Operational Plan estimates for that year.

This is mandated by Clause 203(1) of the Local Government (General) Regulation 2005.

REPORT In Summary, the overall result of the December review variations resulted in as improvement in the Net Operating Result from all Operations with the deficit decreasing by $24,800 from $534,936 to $510,136.

The major influences on the deficit result are the allocation of $57,000 Better Waste and Recycling expenses to Capital expenditure for purchase of Gum Removal Vehicles, a reduction in Gladesville Consultant costs $20,000 which covers part of the increase in Legal Costs in the development area of $50,000.

Adjustments have been made for actuals now known such as changes in existing and new grants and their corresponding expenditures.

Other items include an increase in income and expenditure for Hunters Hill Street Feast, Gladesville Spring Fair (Flicks & Eats) and increase in income for Construction Zones.

CONCLUSION The net operating result has a minor improvement as at the December 2016 quarter review.

FINANCIAL IMPACT ASSESSMENT In summary the estimated Net Operating Result from All Operations budget deficit has decreased from $534,936 to $510,136.

ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter.

SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter.

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RISK ASSESSMENT There are no direct or indirect risks impacting on Council arising from consideration of this matter.

HUNTERS HILL 2030 Council is compliant with statutory reporting requirements.

RECOMMENDATION That the report be received and noted.

ATTACHMENTS 1. Quarterly Budget Review as at 31 December 2016

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ITEM NO : 8.2

SUBJECT : SUMMARY OF COUNCIL INVESTMENTS AS AT 30 NOVEMBER 2016 AND 31 DECEMBER 2016

CSP OUTCOME : COUNCIL IS 100% COMPLIANT WITH STATUTORY REPORTING REQUIREMENTS

DELIVERY PLAN : ACCOUNTING MANAGEMENT AND POLICIES THAT STRATEGY COMPLY WITH CURRENT LEGISLATION

REPORTING OFFICER : JOHN JAVILLONAR

Ref:283025

INTRODUCTION A summary of its investments is required to be reported to Council at the end of the month.

REPORT SUMMARY OF COUNCIL'S INVESTMENTS AS AT 30 NOVEMBER 2016 (330/06)

Institution Reference Principal Lodged Term Matures Rate CBA Term Deposit $ 616,220.91 2.11.16 31 2.12.16 2.05 CBA Term Deposit $ 1,339,399.90 2.11.16 91 31.1.17 2.52 CBA Term Deposit $ 721,448.06 4.10.16 63 5.12.16 2.44 CBA Term Deposit $ 1,013,543.90 2.11.16 65 5.1.17 2.40 CBA Term Deposit $ 1,824,761.73 2.11.16 91 31.1.17 2.52 CBA Term Deposit $ 502,858.86 3.11.16 33 5.12.16 2.05 CBA Term Deposit $ 503,143.84 30.11.16 36 4.1.17 2.00 CBA Term Deposit $ 502,095.89 2.11.16 31 2.12.16 2.05 CBA Term Deposit $ 501,857.20 3.11.16 62 3.1.17 2.39 NAB Term Deposit $ 1,142,864.23 5.9.16 92 5.12.16 2.60 NAB Term Deposit $ 1,153,235.14 8.11.16 91 6.2.17 2.70 NAB Term Deposit $ 1,143,422.81 5.9.16 92 5.12.16 2.60 NAB Term Deposit $ 2,536,191.46 26.10.16 91 24.1.17 2.70 IMB Term Deposit $ 2,432,189.37 24.10.16 92 23.1.17 2.50 IMB Term Deposit $ 2,534,329.29 26.10.16 91 24.1.17 2.50 WESTPAC Term Deposit $ 927,827.83 9.10.16 91 7.1.17 2.00 Call 24 HR Call $ 572,919.62 1.25 $ 19,968,310.04

CBA General $ 1,067,096.84 30.11.2016 Bank Account Balance

Total $ 21,035,406.88

Certification – Responsible Accounting Officer

The investments listed above have been made in accordance with the Local Government Act 1993, the Local Government (General) Regulation 2005 and Council’s policy on investments.

Item 8.2 Page 132 OUR COUNCIL Meeting 4416 - 13 February 2017

The above Investments include the following estimated restrictions

Internal Restrictions Actual as at 30 November 2016

Office Equipment & Furniture $126,418.60 Town Hall $249,130.00 Replacement of Plant $523,780.36 Elections $101,474.60 Employee Leave Entitlements $676,541.06 Insurance Reserve $58,659.78 Safety & Welfare Expenses OH&S Incentive $14,512.81 Other $20,000.00 Deposits $2,681,116.90 Total Internal Restrictions $4,451,634.11

External Restrictions S94 $839,616.76 Grants $83,827.23 Domestic Waste Management $246,324.25 Special Environmental Levy $289,291.86 Special Community Facilities $1,442,158.46 Special Roads $283,368.95 Other Infrastructure Special Rate $295,878.02 Total External Restrictions $3,480,465.53

Total Restrictions $7,932,099.64

SUMMARY OF COUNCIL'S INVESTMENTS AS AT 31 DECEMBER 2016 (330/06)

Institution Reference Principal Lodged Term Matures Rate CBA Term Deposit $ 617,259.20 2.12.16 46 16.1.17 2.00 CBA Term Deposit $ 1,339,399.90 2.11.16 91 31.1.17 2.52 CBA Term Deposit $ 1,013,543.90 2.11.16 65 5.1.17 2.40 CBA Term Deposit $ 1,824,761.73 2.11.16 91 31.1.17 2.52 CBA Term Deposit $ 503,762.63 5.12.16 35 9.1.17 2.00 CBA Term Deposit $ 503,143.84 30.11.16 36 4.1.17 2.00 CBA Term Deposit $ 502,941.89 2.12.16 64 3.2.17 2.34 CBA Term Deposit $ 501,857.20 3.11.16 62 3.1.17 2.39 NAB Term Deposit $ 1,150,272.50 5.12.16 64 6.2.17 2.30 NAB Term Deposit $ 1,153,235.14 8.11.16 91 6.2.17 2.70 NAB Term Deposit $ 1,150,834.70 5.12.16 99 6.3.17 2.70 NAB Term Deposit $ 2,536,191.46 26.10.16 91 24.1.17 2.70 IMB Term Deposit $ 2,432,189.37 24.10.16 92 23.1.17 2.50 IMB Term Deposit $ 2,534,329.29 26.10.16 91 24.1.17 2.50 WESTPAC Term Deposit $ 927,827.83 9.10.16 91 7.1.17 2.00 Call 24 HR Call $ 847,357.84 1.25 $ 19,538,908.42

Item 8.2 Page 133 OUR COUNCIL Meeting 4416 - 13 February 2017

CBA General $ 1,040,305.92 31.12.16 Bank Account Balance

Total $ 20,579,214.34

Certification – Responsible Accounting Officer

The investments listed above have been made in accordance with the Local Government Act 1993, the Local Government (General) Regulation 2005 and Council’s policy on investments.

The above Investments include the following estimated restrictions

Internal Restrictions Actual as at 31 December 2016

Office Equipment & Furniture $126,418.60 Town Hall $249,130.00 Replacement of Plant $523,780.36 Elections $101,474.60 Employee Leave Entitlements $676,541.06 Insurance Reserve $58,659.78 Safety & Welfare Expenses OH&S Incentive $29,887.88 Other $20,000.00 Deposits $2,684,916.90 Total Internal Restrictions $4,470,809.18

External Restrictions S94 $851,871.76 Grants $74,657.18 Domestic Waste Management $246,324.25 Special Environmental Levy $279,194.61 Special Community Facilities $1,388,201.01 Special Roads $184,354.69 Other Infrastructure Special Rate $294,489.87 Total External Restrictions $3,319,093.37

Total Restrictions $7,789,902.55

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Portfolio 90 Day BB $ % Rate % Rate Total Investment as at: 31.1.16 $ 10,409,943 2.78 2.30 29.2.16 $ 10,443,741 2.78 2.28 31.3.16 $ 10,459,910 2.90 2.31 30.4.16 $ 18,879,071 2.89 2.26 31.5.16 $ 18,912,512 2.81 2.01 30.6.16 $ 18,836,587 2.78 1.99 31.7.16 $ 18,221,026 2.67 1.93 31.8.16 $ 19,045,234 2.52 1.76 30.9.16 $ 20,567,582 2.47 1.73 31.10.16 $ 19,846,945 2.24 1.74 30.11.16 $ 19,968,310 2.43 1.76 31.12.16 $ 19,538,908 2.41 1.78 Average Rate 2.64 1.99

CONCLUSION The investments listed above have been made in accordance with the Local Government Act 1993, the Local Government (General) Regulation 2005 and Council’s policy on investments.

FINANCIAL IMPACT ASSESSMENT There is no direct financial impact on Council’s adopted budget as a result of this report.

ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter.

SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter.

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RISK ASSESSMENT There are no direct or indirect risks impacting on Council arising from consideration of this matter.

HUNTERS HILL 2030 Council is compliant with statutory reporting requirements.

RECOMMENDATION That the report be received and noted.

ATTACHMENTS There are no attachments to this report.

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ITEM NO : 8.3

SUBJECT : REVIEW OF DELIVERY & OPERATIONAL PLANS

CSP OUTCOME : COUNCIL IS 100% COMPLIANT WITH STATUTORY REPORTING REQUIREMENTS

DELIVERY PLAN : MANAGE THE COMMUNITY STRATEGIC PLAN, STRATEGY DELIVERY PROGRAM AND OPERATIONAL PLAN IN LINE WITH STATUTORY REQUIREMENTS

REPORTING OFFICER : BARRY SMITH

Ref:281405

INTRODUCTION The Delivery Program/Operational Plan provided the strategies and actions that:

  dictate what work we do   prioritise what work we do  measure what work we do  report what work we do

The Delivery Program/Operational Plan has been designed as a single point of reference. All plans, projects, activities and funding allocations must be directly linked to this program.

REPORT The statutory reporting requirement for these plans is twice each year and this is the second and final report for the 2015/16 year.

Item 8.3 Page 137 OUR COUNCIL Meeting 4416 - 13 February 2017

Status Indicators: Half % Year % Year Ended 31.12.15 30.06.16 Completed or 142 56.58 245 97.60 Ongoing On schedule 98 39.04 3 1.20

Review 11 4.38 3 1.20

Total 251 100.00 251 100.00

The overall results for the year are very pleasing given the amount of serious operational disruption and diversion that has been experienced across the organisation arising from the proposed merger of Council.

The report also complements the very good EOY Financial Results and Capital Works program both previously reported to Council.

Details regarding the On-schedule (3) and Review items (3) are shown on the following pages.

This review also provides the background information for the 2016/17 year, which will be the subject of a report to the next Council meeting.

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Delivery Plan Strategies that require review of target dates or deletion from the Delivery Plan CSP OUTCOME: 3.3 Adequate and effective information about community services is provided to residents

DELIVERY PLAN STRATEGY: 3.3.1 Provide information about community services and facilities

OPERATIONAL PLAN ACTION: 3.3.1.3 Develop an online social network profile that provides information to young people about events and services Manager Target % Status Comments Responsible Date Complete Manager 30-Jun- 0% Council has established a facebook page and twitter Community 2016 account. No specific action for youth at this time as staff Services resources unavailable. Recommend removal from Delivery Plan.

CSP OUTCOME: 4.1 Maximise sustainable access and use of high quality sporting community and recreational facilities

DELIVERY PLAN STRATEGY: 4.1.2 Ensure maximum access to and usage of Council’s community and sporting facilities

OPERATIONAL PLAN ACTION: 4.1.2.2 Investigate options for a computer based booking system for community and sporting facilities Manager Target % Status Comments Responsible Date Complete Manager 30-Jun- 10% IT staff have discussed with Open Office however no Community 2016 program available. Funds not provided in 2015/16 budget Services to enable a stand-alone system to be purchased. Suggest moving target date to December 2017

DELIVERY PLAN STRATEGY: 4.1.3 Implement recommendations of Community Facilities Study

OPERATIONAL PLAN ACTION: 4.1.3.1 Work with Crown Lands to prepare a Concept Plan & Plan of Management for the proposed redevelopment of the Gladesville Rd precinct Manager Target % Status Comments Responsible Date Complete Group 31-Dec- 0% This action to be the responsibility of the Strategic planning Manager 2015 section and included as one of the future strategic planning Development projects. Suggest moving target date to December & Regulatory 2017. Control Manager Community Services

It is suggested that the item 3.3.1.3 is deleted from the Delivery Plan and that the target dates for Items 4.1.2.2 and 4.1.3.1 are revised to December 2017.

Item 8.3 Page 139 OUR COUNCIL Meeting 4416 - 13 February 2017

Delivery Plan Strategies that have been identified as ‘On-going’ actions and carried over to the 2016/17 Delivery Plan

CSP OUTCOME: 4.1 Maximise sustainable access and use of high quality sporting community and recreational facilities

DELIVERY PLAN STRATEGY: 4.1.4 Maintain sporting and community facilities to a standard that meets community expectations

OPERATIONAL PLAN ACTION: 1.4.1 Document the standards for maintenance of sporting and recreational facilities Manager Target % Status Comments Responsible Date Complete Group 30-Jun- 100% Project to be completed in 2015/16

Manager 2016 Assessment of reserves commenced December 2015. Works & On-going. Services

CSP OUTCOME: 5.1 Increase numbers of people using e-business facilities

DELIVERY PLAN STRATEGY: 5.1.1 Customers can do business with Council electronically

OPERATIONAL PLAN ACTION: 5.1.1.1 Identify options and potential areas to interact with customers. Manager Target % Status Comments Responsible Date Complete Group 30-Jun- 100% Trial of Social Media began in March 2015. This has been Manager 2016 met with some increase in interaction with customers and Corporate residents, so Council will be continuing with its social Governance media outlets. Ongoing. IT Officer IT Supervisor

CSP OUTCOME: 5.2 Greater awareness and use of electronic information

DELIVERY PLAN STRATEGY: 5.2.1 IT operations run in an efficient, effective and secure manner

OPERATIONAL PLAN ACTION: 5.2.1.2 Mobile devices and software for rangers and works staff Manager Target % Status Comments Responsible Date Complete Group 30-Jun- 100% The Pin Force Mobile infringements system has been Manager 2016 implemented. On-going. Corporate Governance IT Officer IT Supervisor

It is suggested that items 1.4.1, 5.1.1.1 and 5.2.1.2 are recognised as matters of an on-going nature.

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CONCLUSION This is the final report for the 2015/16 year and it has been rolled over in to 2016/17.

The first report on the 2016/17 year (as at 31 December 2016) will be tabled at the next Council meeting and under Circular 16-50 will be the rolled over plan for 2017/18.

FINANCIAL IMPACT ASSESSMENT There is no direct financial impact on Council’s adopted budget as a result of this report.

ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter.

SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter.

RISK ASSESSMENT The following information is contained in Councils Risk Register:

Risk Name Inherent/ Control Name Control Level/ Residual Risk Status Delivery Program does not Very High Community Reasonably Effective reflect community Low engagement plan Implemented expectations

HUNTERS HILL 2030 The report responds to the CSP outcome 1.4 2 Manage the CSP, Delivery Program & Operation Plan in line with statutory reporting requirements.

RECOMMENDATION That the report is received and noted and the amendments noted in the report are adopted.

ATTACHMENTS There were no attachments to this report.

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ITEM NO : 8.4

SUBJECT : FAIRLAND HALL

CSP OUTCOME : ASSETS MAINTAINED TO A LEVEL THAT MAXIMISES THEIR ECONOMIC LIFE AND SUSTAINABILITY

DELIVERY PLAN : ADOPT A PLANNED APPROACH TO ASSET STRATEGY MANAGEMENT

REPORTING OFFICER : DHRUBA BHOWMIK

Ref:282791

INTRODUCTION At the Ordinary Meeting 4413 held 14 November 2016 Council considered a report on proposed changes to the Community Facilities Program (CFP). Funding for the program is provided in the Community Facilities Asset Infrastructure Special Rate Levy.

Part of the CFP is works on Fairland Hall. Individual projects have been nominated within the program.

Council resolved at that meeting as follows:

5.2 FAIRLAND HALL

351/16 1. That Council approve “in principle” the reallocation of funds within the Community Facilities Program for works in Fairland Hall.

2. That the proposed changes to the Community Facilities program be advertised and Council advised of the outcome.

REPORT In accordance with the resolution the proposed changes to the Community Facilities program were advertised in the local press and on Council’s website for a period of 28 days.

No submissions were received.

The proposed change to the program is to reallocate funds remaining in the program to replace carpets and blinds.

Proposed Program

Project Funds Comments

Replace fence, gate and $9,500 Actual costs playground equipment Replace carpet and blinds $7,500 Work brought forward.

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CONCLUSION It is therefore recommended that Council formally adopt the re-allocation of funds within the Community Facilities Program for works in Fairland Hall.

FINANCIAL IMPACT ASSESSMENT Funds are available in the existing program for these works.

ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter.

SOCIAL IMPACT ASSESSMENT The proposed works will improve service delivery at Fairland Hall.

RISK ASSESSMENT There are no direct or indirect risks impacting on Council arising from consideration of this matter.

HUNTERS HILL 2030 The proposed works will improve service delivery at Fairland Hall.

RECOMMENDATION That Council approve the reallocation of funds within the Community Facilities Program for works in Fairland Hall.

ATTACHMENTS There were no attachments to this report.

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ITEM NO : 8.5

SUBJECT : LEAVE OF ABSENCE - COUNCILLOR RICHARD QUINN AND COUNCILLOR JUSTINE MCLAUGHLIN

CSP OUTCOME : COUNCIL IS RECOGNISED AND RESPECTED AS AN OPEN AND TRANSPARENT ORGANISATION

DELIVERY PLAN : COUNCILLORS ARE WELL-INFORMED ABOUT STRATEGY ISSUES/PROJECTS

REPORTING OFFICER : BARRY SMITH

Ref:281792

INTRODUCTION Under the Council Code of Meeting Practice, Clause 1.9.1 Leave of Absence (elected members) (cl. 235a)

(1) If a Councillor knows in advance that they will be away for Council meeting/s they shall advise the General Manager.

(2) A Councillor’s application for leave of absence from Council meetings should, if practicable, identify (by date) the meetings from which the Councillor intends to be absent.

(3) A Councillor who intends to attend a Council meeting despite having been granted leave of absence should, if practicable, give the General Manager at least 2 days’ notice of his or her intention to attend.

REPORT Councillor Justine McLaughlin has requested Leave of Absence from Ordinary Meeting No. 4416 to be held 13 February 2017 and asks that her apologies be recorded for this meeting.

Councillor Richard Quinn has requested Leave of Absence from Ordinary Meeting No. 4417 to be held 27 February 2017 and asks that his apologies be recorded for that meeting.

FINANCIAL IMPACT ASSESSMENT There is no direct financial impact on Council’s adopted budget as a result of this report.

ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter.

SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter.

RISK ASSESSMENT There are no direct or indirect risks impacting on Council arising from consideration of this matter.

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HUNTERS HILL 2030 This matter relates to Hunters Hill 2036 Operational Plan

RECOMMENDATION 1. That Leave of Absence be granted to Councillor Justine McLaughlin for Ordinary Meeting 4416 to be held 13 February 2017 and that her apologies be recorded in the Minutes.

2. That Leave of Absence be granted to Councillor Richard Quinn for Ordinary Meeting 4417 to be held 27 February 2017 and that his apologies be recorded in the Minutes.

ATTACHMENTS There are no attachments to this report.

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ITEM NO : 8.6

SUBJECT : FIT FOR THE FUTURE MERGER PROPOSAL UPDATE

CSP OUTCOME : COUNCIL IS RECOGNISED AND RESPECTED AS AN OPEN AND TRANSPARENT ORGANISATION

DELIVERY PLAN : COUNCILLORS ARE WELL-INFORMED ABOUT STRATEGY ISSUES/PROJECTS

REPORTING OFFICER : BARRY SMITH

Ref:283788

INTRODUCTION The original purpose of this report is to provide Council with a regular update on the expenses incurred on any legal actions associated with the Fit for the Future merger proposal, as required by resolution of Ordinary Council Meeting 4400 held 26 April 2016.

The report has already been expanded to include updates on any legal processes and will now also include any other relevant information dealing with mergers and the merger process.

REPORT As at 31 January 2017 $289,867 (inclusive of GST) has been expended on legal fees associated with the original Land & Environment Court Case and the current proceedings in the Court of Appeal.

A split of the costs between the original Land & Environment Court Case and the Appeal will be provided in the report to the next Ordinary Council meeting.

Since the last meeting the Crown Solicitor’s Office (CSO) has sought, by way of notice of motion filed 6 February 2017, that the Hunter's Hill Council, Lane Cove Council and Strathfield Municipal Council proceedings be heard together with the Mosman Council and North Sydney Council proceedings on 3 and 4 April 2017. On the advice of Counsel the CSO was advised that Council neither consented to nor opposed the hearing of the proceedings together.

The matter was listed for a directions hearing in the Supreme Court, Court of Appeal this morning before the Registrar who advised that he would check with the President about listing the matter for 3, 4 and 6 April 2017 and would send the parties a note either today or tomorrow.

The Registrar did not make any orders and asked that the parties email the proposed short minutes of order.

CONCLUSION As advised in previous reports we now have to wait for the legal processes to be followed and then respond to any directions, or decisions, as and when required.

FINANCIAL IMPACT ASSESSMENT As previously advised the estimate for the original court case of $250,000 has been fully expended.

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Council has also previously been advised no budget provision has been made for costs awarded against Council however a budget variation was made for costs associated with an appeal.

Councils legal advisors were asked to provide an estimate of these costs and agreed that they would be at least the equivalent to Councils costs, or higher, and that the costs for an appeal would be in the order of $100,000. Subsequently Council has been able to negotiate a cost sharing arrangement with Lane Cove Council and Strathfield Council.

Given the doubt around how the issue of mergers may now be dealt with, should any further cost implications arise these will be considered in the March budget review.

ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter.

SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter.

RISK ASSESSMENT As previously advised the major risk was Council having run the case and lost, that costs would be awarded against Council.

If an appeal is run and lost, costs would in all likelihood also be awarded against Council.

If an appeal is run and won then Councils costs may be recovered.

HUNTERS HILL 2030 This report responds to the need to ensure that Councillors are well informed about issues/projects.

RECOMMENDATION That the report be received and noted.

ATTACHMENTS There are no attachments to this report.

Item 8.6 Page 147 COMMITTEES Meeting 4416 - 13 February 2017

ITEM NO : 9.1

SUBJECT : MINUTES OF THE CONSERVATION ADVISORY PANEL HELD ON 16 NOVEMBER 2016

CSP OUTCOME : THE HERITAGE, CHARACTER AND CONSERVATION OF THE AREA IS RESPECTED, PRESERVED AND ENHANCED

DELIVERY PLAN : TO PROVIDE QUALITY TECHNICAL HERITAGE ADVICE STRATEGY TO THE LOCAL RESIDENTS, DEVELOPERS, DCU, LAND AND ENVIRONMENT COURT AND THE PUBLIC AT LARGE

REPORTING OFFICER : GREG PATCH

Ref:282772

COMMENCEMENT

The meeting commenced at approximately 5.30 pm in the Council Chamber, Hunters Hill.

IN ATTENDANCE

Clr Justine McLaughlin Hunter’s Hill Council Clr Meredith Sheil Hunter’s Hill Council Tony Coote Hunters Hill Trust Representative Bronwyn Doutreband Community Representative Michael Lehany Landscape Adviser Brian McDonald AIA Representative Helen Temple Berry Community Representative

ALSO PRESENT

Steve Kourepis Group Manager, Development & Regulatory Control Greg Patch Heritage Adviser

APOLOGIES

No apologies were received.

DECLARATIONS OF INTEREST

Helen Temple Berry- 74 Alexandra Street, Hunters Hill

CONFIRMATION OF MINUTES

RECOMMENDATION That the Minutes of Conservation Advisory Panel Meeting held 19 October 2016 be received and accepted.

Item 9.1 Page 148 COMMITTEES Meeting 4416 - 13 February 2017

REPORTS

3.1 6:00 PM - 7 MANNING ROAD, HUNTERS HILL

PROCEEDINGS IN BRIEF

The meeting was addressed by the owner, Drew Philips and architect, Josh Allen.

The subject property is within Hunters Hill Conservation Area C1 (“The Peninsula”), and Conservation Area C435 (Dept. Housing Subdivision).

It is proposed to make minor alterations and additions to the enclosed front porch, the rear terrace area and convert the garage to accommodation.

In considering the proposal, the Panel was of the view that the works will give rise to minimal impacts and are supportable.

RECOMMENDATION That the Group Manager, Development & Regulatory Control, be advised of the CAP’s support for the proposal.

3.2 6:20 AM - 5 WOOLWICH ROAD, HUNTERS HILL

PROCEEDINGS IN BRIEF

The Panel was addressed by the owners, Jason and Ceilia Pace, architect Mark Armstrong and heritage consultant Bruce Lay.

The property is listed as a heritage item under Schedule 5 of Hunters Hill LEP 2012, is within Conservation Area C1 (“The Peninsula”) and is within the vicinity of items at 3 and 7, and opposite on Woolwich Road.

It is proposed to make alterations and additions to the existing house by way of “rooms-in-the-roof” and internal layout reconfiguration.

The Panel raised no specific objection to the approach, but requested that actual swatches of the proposed external finishes and colours be provided to afford a more accurate assessment.

RECOMMENDATION That the Panel advise its comments to the Group Manager Development and Regulatory Control for consideration in relation to the assessment of the development application.

3.3 6:40 PM - 28 MARY STREET, HUNTERS HILL

PROCEEDINGS IN BRIEF

There were no representatives of the applicant present, so the Panel considered the proposal in their absence.

The subject property is within Hunters Hill Conservation Area C1 (“The Peninsula”).

It is proposed to demolish the existing c. 1970s cottage and erect a new two-storey house on the property.

Item 9.1 Page 149 COMMITTEES Meeting 4416 - 13 February 2017

In considering the proposal, the Panel expressed some concern at the bulk of the proposal and its potential impacts on the streetscape at this relatively prominent corner. It would appear from the computer models, however, that the adjoining buildings are somewhat bulkier and that the proposal may fit within this context

The Panel also raised the following matters:

Trees: retention of trees T1, T2, and T4 is supported.

Window proportions: the windows should be more consistent in proportion to make the facades less complex in appearance.

RECOMMENDATION That the Panel advise its comments to the Group Manager Development and Regulatory Control for consideration in relation to the assessment of the development application.

3.4 7:00 PM - 18 RICHMOND CRESCENT, HUNTERS HILL

PROCEEDINGS IN BRIEF

The Panel was addressed by the owner, Lynne Saunders, and Eugene Sarich, planner.

The property is located within Hunters Hill Conservation Area C1 (“The Peninsula”), and Conservation Area C435 (Dept. Housing Subdivision).

It is proposed to demolish the existing substantially original cottage on the land and erect a new two-storey house with sub-floor garage.

In considering the proposal, the Panel were of the view that the existing cottage should be retained as a largely intact example of the housing that was built by the NSW Department of Housing in the early post WWI development of the area.

The Panel also consider the proposed “replacement” house to be inappropriate in its response to the streetscape, which is typified by asymmetrical facades, and the introduction of foreign elements such as the proposed partially excavated driveway access to the garage.

It was recommended that an alternative approach that utilises the volume of the existing cottage- possibly with an internal layout change, and the development of a new two-storey “attached pavilion” building further back on the land, would be potentially more successful.

RECOMMENDATION That the Panel advise its comments to the Group Manager Development and Regulatory Control for consideration in relation to the assessment of the development application.

Item 9.1 Page 150 COMMITTEES Meeting 4416 - 13 February 2017

3.5 7:20 PM - 3 FERRY STREET, HUNTERS HILL

PROCEEDINGS IN BRIEF

The property is within Hunters Hill Conservation Area C1 (“The Peninsula”), within the vicinity of heritage items at 8,10 & 12 Ferry St and within the visual catchment of items such as “Bayfield” at 3 Woolwich Road when viewed from the Parramatta River.

It is proposed to demolish the existing post WWII house to the subject property and erect a new house.

The Panel had considered the application at its meeting of August 2016, when there was discussion as to the appropriateness of the external materials, finishes and colours, and the detailing of a number of elements of the building. The design was subsequently amended following discussions with GP and the Panel now considers the proposal acceptable.

There was further discussion in relation to the stone walls to the street frontages. It was advised to the applicant that an archival quality photographic record of the stone walls should be made and the services of a stonemason experienced in “dry- stacked” stone wall construction be engaged to effect the reconstruction of the walls.

There was also discussion as to the extent and nature of landscaping within the Ferry Street setback, and it is requested that Council’s landscape advisor review this in detail.

RECOMMENDATION That the Panel advise its comments to the Group Manager Development and Regulatory Control for consideration in relation to the assessment of the development application.

3.6 7:40 PM - 23 WOOLWICH ROAD, HUNTERS HILL

PROCEEDINGS IN BRIEF

The meeting was addressed by the owner, Mr A. Crestani and architect, Anna Vaughan.

The property is within Hunters Hill Conservation C1 (“The Peninsula”), and within the vicinity of heritage items at 25, 27, 29 & 42 Woolwich Road. It is located at the corner of Woolwich and Glenview Roads, and hence presents to both frontages,

It is proposed to demolish the existing post WWII house and erect a new one.

The Panel had considered the proposal at its meeting of August 2016, when concerns were expressed at the detailing of the exterior and the proposed external materials finishes and colours. The design was amended following discussions with Council’s heritage advisor.

While much of the external treatment is now considered appropriate, the detailing of the proposed external louvres and fenestration was questioned, and further detail is to be provided to Council for assessment.

Item 9.1 Page 151 COMMITTEES Meeting 4416 - 13 February 2017

RECOMMENDATION That the Panel advise its comments to the Group Manager Development and Regulatory Control for consideration in relation to the assessment of the development application.

3.7 8:00 PM - 74 ALEXANDRA STREET, HUNTERS HILL

PROCEEDINGS IN BRIEF

The Panel was addressed by the owners, Mara Marchesin and Warwick Hutton and architect Georgina Stromland of Kenstrom Design.

The property is a heritage item (No. 54 “Kurrowah”) and is considered one of architect Harry Budden’s finer works.

It is proposed to demolish and existing garage/ outbuilding to the north of the ground of “Kurrowah”, and erect a structure attached to what is effectively the rear of the house as a replacement garage with a terrace/ dining room with an elevated “wing” roof over, and privacy/ sun screens to the Martha Street frontage. It is also proposed to make minor internal layout and external fenestration changes.

Members of the Panel had inspected the place in November 2015, and expressed concerns at the negative impact of the bulk of the proposed garage/ terrace addition, and while it was noted there has been some amendment to the design, reiterated these concerns.

However, when concerning the whole concept of the additions the Panel considered that the proposal was considered inappropriate on heritage conservation grounds as the proposal would not respect the heritage item.

No concerns were raised in relation to the works proposed to “Kurrowah” itself.

RECOMMENDATION That the Panel advise its comments to the Group Manager Development and Regulatory Control for consideration in relation to the assessment of the development application.

3.8 8:20 PM - 14 ALEXANDRA STREET, HUNTERS HILL

PROCEEDINGS IN BRIEF

The Panel was addressed by the owners, Mr & Mrs Courtenay.

The property is listed as heritage item No 23 (“Badenscotch”), is within Hunters Hill Conservation Area C1 (“The Peninsula”), and virtually surrounded by heritage items.

It is proposed to demolish the existing single storey rear wing of the house, and erect a new two storey addition.

The Panel had considered a previous alterations and addition proposal to “Badenscotch” at its meeting of November 2015, and considered that proposal to be inappropriate in terms of its impact on the significance and setting of the item itself, those in the vicinity and, in particular, the presentation to Cullens Lane.

Item 9.1 Page 152 COMMITTEES Meeting 4416 - 13 February 2017

It is considered that the current proposal is much more compatible with the character of the area and the item itself, notwithstanding the use of contemporary materials and construction techniques.

The one thing that was questioned is the proposed shutters to the upper level windows which, if to be functional appear too narrow.

RECOMMENDATION That the Panel advise its comments to the Group Manager Development and Regulatory Control for consideration in relation to the assessment of the development application.

3.9 8:40 PM - ST JOSEPH'S COLLEGE

PROCEEDINGS IN BRIEF

There were no representatives of the applicant present, so the Panel considered the proposal in their absence.

St Joseph’s College is listed as item 242 under Schedule 5 of Hunters Hill LEP 2012, is within Conservation Area C1 (“The Peninsula”) and within the vicinity of numerous items along Mary and Mark Streets.

It is proposed to construct a lift tower and ramp system to afford disabled access to the south wall of the Resource Centre which is located adjacent the Mary Street frontage.

The Resource Centre is a mid-20th century building, and it is considered that the proposed works will have minimal impact on St Joseph’s College in terms of historic fabric, and that the location of the propose works is such that visual impact will be acceptable.

RECOMMENDATION That the Panel advise its comments to the Group Manager Development and Regulatory Control for consideration in relation to the assessment of the development application.

OTHER BUSINESS

4.1 HUNTERS HILL TOWN HALL - HOWITZER CANOPY

PROCEEDINGS IN BRIEF

The Panel reviewed a proposed structure to provide shelter to the WW1 Krupp 150mm Howitzer located adjacent Hunters Hill Town Hall within the D’Aram Street setback.

It was noted that the structure is to be made of recycled hardwood framing (to be left to weather grey), with a raking ridge gable glazed roof.

RECOMMENDATION The Panel considers the propose structure to be appropriate.

Item 9.1 Page 153 COMMITTEES Meeting 4416 - 13 February 2017

The next meeting of the CAP will be held on Wednesday, 7 December 2016 commencing in the Council chamber at 5.00 pm (subject to site inspections that may arise in the interim).

FINANCIAL IMPACT ASSESSMENT There is no direct financial impact on Council’s adopted budget as a result of this report.

ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter.

SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter.

RISK ASSESSMENT There are no direct or indirect risks impacting on Council arising from consideration of this matter.

HUNTERS HILL 2030 This matter relates to ensuring that heritage and conservation of the area is respected, preserved and enhanced including the preservation of the character, views to and from the Municipality, and the preservation of the tree canopy.

RECOMMENDATION That the Minutes be received and noted.

ATTACHMENTS There are no attachments to this report.

Item 9.1 Page 154 COMMITTEES Meeting 4416 - 13 February 2017

ITEM NO : 9.2

SUBJECT : MINUTES OF THE CONSERVATION ADVISORY PANEL HELD ON 7 DECEMBER 2016

CSP OUTCOME : THE HERITAGE, CHARACTER AND CONSERVATION OF THE AREA IS RESPECTED, PRESERVED AND ENHANCED

DELIVERY PLAN : TO PROVIDE QUALITY TECHNICAL HERITAGE ADVICE STRATEGY TO THE LOCAL RESIDENTS, DEVELOPERS, DCU, LAND AND ENVIRONMENT COURT AND THE PUBLIC AT LARGE

REPORTING OFFICER : GREG PATCH

Ref:282774

COMMENCEMENT

The meeting commenced at approximately 5:30pm in the Council Chamber, Hunters Hill

IN ATTENDANCE

Clr Justine McLaughlin Hunter’s Hill Council Clr Meredith Sheil Hunter’s Hill Council Michael Lehany Landscape Adviser

ALSO PRESENT

Steve Kourepis Group Manager, Development & Regulatory Control Greg Patch Heritage Adviser

APOLOGIES

Bronwyn Doutreband Community Representative Tony Coote Hunters Hill Trust Representative Helen Temple Berry Community Representative Brian McDonald AIA Representative

DECLARATIONS OF INTEREST

Clr Meredith Sheil & Clr Justine McLaughlin- 80 Alexandra St Hunters Hill

CONFIRMATION OF MINUTES

RECOMMENDATION That the Minutes of Conservation Advisory Panel Meeting 278 held 16 November 2016 be received and accepted.

Item 9.2 Page 155 COMMITTEES Meeting 4416 - 13 February 2017

REPORTS

3.1 6:00 PM - 1A MCBRIDE AVENUE, HUNTERS HILL

PROCEEDINGS IN BRIEF

The meeting was addressed by the owner, Mrs Amati, and architects Howard Tanner & Sidney Rofe who sought preliminary advice from the CAP in relation to the design of a proposed house prior to proceeding with a formal development application.

The subject property is within Hunters Hill Conservation Area C1 (“The Peninsula”), and is a subdivision of a lot (Lot 3) from the former grounds of “The Haven”. Items within the vicinity include Item 202 (“Gatehouse”), Item 211 (“Innesfree”) and Ady Street Wharf remains. Foreshore location to the Lane Cove River.

The Lot 3 subdivision approval of the mid-1990s included Council-imposed covenants that specified a building footprint and height controls. The design of the proposed house was discussed in terms of compliance with the controls, with it being noted that the proposed garage is partially outside the footprint and that, in order to achieve pitched roofs clad in materials specified in the subdivision approval, the roofs project above the height control plane.

The proposed house is to be 2 storey with living areas to the upper, and four bedrooms to the lower level. External materials and finishes include slate or PV cell tiles to the roof, and face brickwork to the walls in a same-like brick, and recessive coloured commercial section aluminium framed windows and doors.

In discussing the proposal, the Panel expressed concern at the potential impact on views of “The Haven” from the Lane Cove River, and the removal of the stone terrace walls, a stone shed and trees to make way for the garage.

It was concluded that the proposal would be better understood through a site inspection.

RECOMMENDATION That the Manager, Development & Regulatory Control, be advised of the CAP’s wish to inspect the site prior to the meeting of 15 February 2017.

3.2 6:20 PM - 80 ALEXANDRA STREET, HUNTERS HILL

PROCEEDINGS IN BRIEF

The Panel was addressed by the owner, Clr Meredith Sheil, and architect David Morgan who sought preliminary comments on the proposal from the Panel prior to proceeding to a formal development application.

The property is within Conservation Area C1 (“The Peninsula”) and is within the vicinity of items at 2 Kokera Street (“Kokera”) and 65 Alexandra Street. It has 3 street frontages- to Alexandra, Kokera and Viret Streets. The house appears to have been built in c. 1912 and named “Kuper”, and later “Caro Nido”. It has been the subject of unsympathetic alterations, particularly to the Kokera Street frontage, and the rear appears to be an agglomeration of previous outbuildings that have been incorporated into the body of the house.

Item 9.2 Page 156 COMMITTEES Meeting 4416 - 13 February 2017

It is proposed to make alterations and additions to the existing house by removing unsympathetic elements, restoring the Alexandra Street façade and interpreting the former widows walk to the Kokera Street façade. The rear is to be demolished and a two-storey addition made, with a double garage facing Viret Street. It is also proposed to build a garage/ storage area under the existing tennis court to the Alexandra Street frontage.

In considering the proposal, the Panel advised that the overall approach is considered appropriate, but that the detailing of the proposed Kokera Street façade works requires further refinement. The extent of balustrading is considered excessive, and articulation of the balconies into smaller units may be more successful.

There was also discussion as to the mode in which the area under the tennis court is to be treated in terms of the height of the wall to the Alexandra St frontage and access. It was recommended that the access be reconfigured or relocated to minimise the height of the structure and to reduce potential impacts on the Alexandra Street streetscape.

RECOMMENDATION That the Panel advise its preliminary comments to the Group Manager Development and Regulatory Control for consideration in the process of a future development application.

3.3 6:40 PM - 6 CAMPBELL STREET, HUNTERS HILL

PROCEEDINGS IN BRIEF

The Panel was addressed by the owners, Luke & Bianca Dean, Hugh Campbell and Jonothan of Campbell Architecture and Andrew Martin, planner.

The subject property is within Hunters Hill Conservation Area C1 (“The Peninsula”), within the vicinity of items at 5 Lloyd Avenue, 7 Campbell Street (“Hurworth”) and 1A Viret Street. Waterfront location to the Lane Cove River.

It is proposed to demolish the existing c. 1970s house and erect a new house on the property.

In considering the proposal, the Panel noted that while the proposed house appears to be of several levels, in 3 dimensions it steps down the site following the topography and will be of a lesser impact than the existing house when viewed from the waterway. The selection of external materials, finishes and colours is considered appropriate, and the provision of greater garden space to the driveway area a bonus.

In general terms, the Panel considers the proposal to be a well-articulated response to what is an awkward site, and the proposed building should make a positive contribution to the character of the conservation area.

RECOMMENDATION That the Panel advise its preliminary comments to the Group Manager Development and Regulatory Control for consideration in the process of a future development application.

Item 9.2 Page 157 COMMITTEES Meeting 4416 - 13 February 2017

3.4 7:00 PM - 41 WYBALENA ROAD, HUNTERS HILL

PROCEEDINGS IN BRIEF

The Panel was addressed by the architect, Andrew O’Connell of Altis Architects.

The property is located within Hunters Hill Conservation Area C1 (“The Peninsula”), with the nearest heritage item being 47 Wybalena Road. It is situated on the foreshore of the Parramatta River.

It is proposed to demolish the existing development on the property and erect a new house.

The Panel had considered the proposed development at its meeting of December 2015, when concerns were raised at the “brutalist” treatment of the façade facing the river, the formality of the processional steps and landscaping treatment of the waterfront, and lack of substantial canopy trees amongst the setbacks to the building as it progressed up the slope of the site.

These matters have been attended to in the latest re-design, and the Panel now considers the proposal to be acceptable in terms of impacts on the character of the conservation area.

RECOMMENDATION

That the Panel advise its preliminary comments to the Group Manager Development and Regulatory Control for consideration in the process of a future development application.

3.5 7:20 PM - 1 ASPINALL PLACE, WOOLWICH

PROCEEDINGS IN BRIEF

The meeting was addressed by the engineer, Rocco Ottaviano.

The property is within Hunters Hill Conservation Area C1 (“The Peninsula”), within the vicinity of heritage items at 2, 4, 6 View St, 44-46 and 48 The Point Road.

It is proposed to modify the consent but substituting timber windows in lieu of aluminium and changing the layout to the rear wall to delete the “broken corner” window arrangement as per the development consent.

It is also proposed to change the colour scheme.

In considering the proposed modifications, the Panel was of the view that they are positive and supportable.

RECOMMENDATION That the Panel advise its preliminary comments to the Group Manager Development and Regulatory Control for consideration in the process of a future development application.

Item 9.2 Page 158 COMMITTEES Meeting 4416 - 13 February 2017

3.6 7:40 PM - 18 GLADSTONE AVENUE, HUNTERS HILL

PROCEEDINGS IN BRIEF

The meeting was addressed by the architect, Celia Carroll.

The property is within Hunters Hill Conservation C1 (“The Peninsula”), within the vicinity of heritage items at 22 & 24 Vernon Street, and visible from the Lane Cove River/ Longueville

The Panel was requested to review design amendments to the proposal, following comments made at the meeting of July 2016.

In examining the amending drawings, the Panel noted that the olive tree is now to be retained, that the carport has been reconfigured and re-sited, the bay windows are to be retained, and the dormer windows re-proportioned as discussed.

The one issue raised was the proportion of the French doors to the entry and Bed 1. It was recommended that these be done in a more traditional proportion, and possibly with sidelights.

RECOMMENDATION That the Panel advise its preliminary comments to the Group Manager Development and Regulatory Control for consideration in the process of a future development application.

3.7 8:00 PM - 23 MARK STREET, HUNTERS HILL

PROCEEDINGS IN BRIEF

The meeting was addressed by the owners, Mr & Mrs Chalmers and architect, Ana Rakovac.

It is proposed to make alterations and additions to the existing house, which is within Hunters Hill Conservation Area C1 (“The Peninsula”), and within the vicinity of heritage items at 4, 6, 12, 17, 19 & 21 Mark Street.

The house appears to have originally been constructed in c. 1913, with the street façade modified in c. 1987 with the addition of the bay windows and forward extension of the veranda extending across the projecting gable portion of the house.

In examining the proposal, the Panel considered the approach to providing the proposed additional accommodation to be appropriate and of a similar potential streetscape impact to that at the adjoining heritage item, 21 Mark Street.

Concern was expressed, however, at the proposed arrangement of the garage, which is proposed to be within one of the front rooms of the house behind the verandah.

It is considered that a hardstand area within the street setback is a more appropriate solution to accommodating a car on the property, given the lack of access to the rear yard.

The Panel also considered that a site inspection would assist in the assessment of the proposal.

Item 9.2 Page 159 COMMITTEES Meeting 4416 - 13 February 2017

RECOMMENDATION That the Manager, Development & Regulatory Control, be advised of the CAP’s comments for consideration in the assessment of the development application, and the desire to inspect the site.

3.8 8:20 PM - 2 MAYFIELD AVENUE, WOOLWICH

PROCEEDINGS IN BRIEF

The Panel was addressed by the owner, Kaream Diskoros.

The property is listed as heritage item No 256 (“Peniarth”), is within Hunters Hill Conservation Area C1 (“The Peninsula”), and is within the vicinity of heritage items at 1 Hunters Street and 3 The Point Road.

It is proposed to install a lift adjacent the southern side of the house to provide access from the garage to the ground floor of the house, and to re-roof the house in slate (the roof is currently clad in concrete tiles).

In examining the proposed works, the Panel raised no objections.

RECOMMENDATION

That the Panel advise its preliminary comments to the Group Manager Development and Regulatory Control for consideration in the process of a future development application.

The next meeting of the CAP will be held on Wednesday, 15 February 2017 commencing in the Council Chamber at 5.00 pm (following site inspections of 23 Mark Street at 4.00pm and 1A McBride Ave at 4.30 pm).

FINANCIAL IMPACT ASSESSMENT There is no direct financial impact on Council’s adopted budget as a result of this report. ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter. SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter. RISK ASSESSMENT There are no direct or indirect risks impacting on Council arising from consideration of this matter. HUNTERS HILL 2030 This matter relates to ensuring that heritage and conservation of the area is respected, preserved and enhanced including the preservation of the character, views to and from the Municipality, and the preservation of the tree canopy.

RECOMMENDATION That the Minutes be received and noted.

ATTACHMENTS There are no attachments to this report.

Item 9.2 Page 160 COMMITTEES Meeting 4416 - 13 February 2017

ITEM NO : 9.3

SUBJECT : MINUTES OF THE HUNTERS HILL ART EXHIBITION ADVISORY COMMITTEE MEETING HELD 6 DECEMBER 2016

CSP OUTCOME : IMPLEMENTATION OF A RANGE OF ARTS AND CULTURAL PROGRAMS AND ACTIVELY SUPPORT LOCAL CULTURAL ORGANISATIONS AND EVENTS

DELIVERY PLAN : INVOLVE THE COMMUNITY IN PLANNING AND STRATEGY ORGANISING OF EVENTS

REPORTING OFFICER : ADRIAN BLACK

Ref:281539

REPORT The meeting opened at 6.10pm.

PRESENT:

Montana O’Neil Lyn Teal Pauline Zufferey Jane Whiston Jill Trochei Lynette Rochford Yvonne Robinson Sue Collins Adrian Black Hunter's Hill Council Jane Tamasauskas Hunter's Hill Council

APOLOGIES:

Clr Justine McLaughlin Mez Houghton Peter Burgess

1. DECLARATIONS OF INTEREST

Nil.

2. MINUTES OF PREVIOUS MEETING

Moved Lyn Teal, seconded Yvonne Robinson, that the minutes of the meeting held Wednesday 2 November 2016 be confirmed.

3. BUSINESS ARISING

Nil.

Item 9.3 Page 161 COMMITTEES Meeting 4416 - 13 February 2017

4. GENERAL BUSINESS

4.1 Promotion Mock-Up

Extensive discussion took place regarding the pros and cons of the five options available. It was finally agreed that the circular artwork in blue would be the best option, with a deep blue background and white writing.

4.2 Sponsor Package

Adrian advised that we need a new sponsor this year for a $5,000 prize. Jane Whiston suggested Tilly’s Art Supplies at Rozelle, and Adrian will try Artscene. It was suggested that as so many artists use Tilly’s and Artscene to frame their artworks, which are entered into the Exhibition, we could offer them a listing in the Entry Form. Adrian will do the Sponsor Package before he goes on leave. Adrian will also approach Woolwich Pier.

4.3 Entry Form

Discussion took place whether there should be different fees for different sizes of artworks.

It was also suggested that the entry fee be changed to $33 (including GST). It is currently $30 (including GST).

Both of these points are to be discussed further at the next meeting.

Adrian suggested that he put an example of the appropriate type of label (to be placed on artworks) on the Entry Form. He also suggested that we use one courier, e.g. all couriered artworks go to ‘Pack & Send’, and they make one delivery to us. ‘AirRoad’ was suggested by Lynette.

4.4 Dates

Adrian advised that he would like the Art Exhibition to run for an extra week in 2017 (opening on Friday night 12 May, running until and including Sunday 28 May).

It is proposed that there be four days for delivery of artworks, 26-29 April inclusive with judging to take place on Sunday 30 April.

4.5 Judges

Lyn Teal has secured Brenda Colahan, (Independent Fine Art Valuer and Adviser), as a judge.

Jane Whiston suggested Mitsuo Shoji as a Judge, and then we could ask Mertim.

Adrian to send something to Brenda regarding judging.

5. OTHER BUSINESS

Nil.

Item 9.3 Page 162 COMMITTEES Meeting 4416 - 13 February 2017

6. NEXT MEETING

The next meeting of the Hunters Hill Art Exhibition Advisory Committee will be held on Wednesday, 8 February 2017.

The meeting closed at 7.15pm.

FINANCIAL IMPACT ASSESSMENT There is no direct financial impact on Council’s adopted budget as a result of this report.

ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter.

SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter.

RISK ASSESSMENT There are no direct or indirect risks impacting on Council arising from consideration of this matter.

HUNTERS HILL 2030 A Key outcome in the Community and Lifestyle section of Council’s current Community Strategic Plan is:

1.1 Implementation of a range of arts and cultural programs, actively support local cultural organisations and events.

The Art Exhibition will assist Council to achieve this outcome.

RECOMMENDATION That the report be received and noted.

ATTACHMENTS There are no attachments to this report.

Item 9.3 Page 163 COMMITTEES Meeting 4416 - 13 February 2017

ITEM NO : 9.4

SUBJECT : MINUTES OF THE GENERAL PURPOSE ON-SITE INSPECTIONS COMMITTEE HELD 12 DECEMBER 2016

CSP OUTCOME : COUNCIL IS RECOGNISED AND RESPECTED AS AN OPEN AND TRANSPARENT ORGANISATION

DELIVERY PLAN : COUNCIL WILL ENSURE THAT INFORMATION AND STRATEGY SERVICES ARE ACCESSIBLE AND RESPONSIVE

REPORTING OFFICER : WENDY MCGUIRK

Ref:283448

PRESENT

Clr Richard Quinn Mayor Clr Mark Bennett Deputy Mayor Clr Meredith Sheil Clr Peter Astridge Clr Justine McLaughlin Clr Zac Miles

Steve Kourepis Group Manager Development and Regulatory Control

APOLOGIES Clr Gary Bird

REPORT The Committee undertook site inspections of:

 15 Foss Street Hunters Hill  23 Mary Street Hunters Hill

FINANCIAL IMPACT ASSESSMENT There is no direct financial impact on Council’s adopted budget as a result of this report.

ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter.

SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter.

RISK ASSESSMENT There are no direct or indirect risks impacting on Council arising from consideration of this matter.

HUNTERS HILL 2030 Councillors are well informed of issues and projects.

Item 9.4 Page 164 COMMITTEES Meeting 4416 - 13 February 2017

RECOMMENDATION That the report be received and noted.

ATTACHMENTS There are no attachments to this report.

Item 9.4 Page 165 COMMITTEES Meeting 4416 - 13 February 2017

ITEM NO : 9.5

SUBJECT : REPORT ON COUNCILLOR BRIEFINGS HELD 12 DECEMBER 2016

CSP OUTCOME : COUNCIL IS RECOGNISED AND RESPECTED AS AN OPEN AND TRANSPARENT ORGANISATION

DELIVERY PLAN : COUNCILLORS ARE WELL-INFORMED ABOUT STRATEGY ISSUES/PROJECTS

REPORTING OFFICER : WENDY MCGUIRK

Ref:283436

PRESENT

Clr Richard Quinn Mayor Clr Mark Bennett Deputy Mayor Clr Peter Astridge Clr Justine McLaughlin Clr Zac Miles Clr Meredith Sheil

Barry Smith General Manager Dhruba Bhowmik Acting Group Manager Works & Services Steve Kourepis Group Manager Development and Regulatory Control Debra McFadyen Group Manager Corporate Governance

APOLOGIES Clr Gary Bird

BRIEFING Information was presented to Councillors on:

 Strategic Planning 2017 and beyond.  Legal Briefing

No decisions were made on any matters and a further workshop is planned for 04 February 2017.

FINANCIAL IMPACT ASSESSMENT There is no direct financial impact on Council’s adopted budget as a result of this report.

ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter.

SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter.

Item 9.5 Page 166 COMMITTEES Meeting 4416 - 13 February 2017

RISK ASSESSMENT There are no direct or indirect risks impacting on Council arising from consideration of this matter.

HUNTERS HILL 2030 Councillors are well informed of issues and projects.

RECOMMENDATION That the report be received and noted.

ATTACHMENTS There are no attachments to this report.

Item 9.5 Page 167 COMMITTEES Meeting 4416 - 13 February 2017

ITEM NO : 9.6

SUBJECT : REPORT ON COUNCILLORS' WORKSHOP HELD SATURDAY 4 FEBRUARY 2017

CSP OUTCOME : COUNCIL IS RECOGNISED AND RESPECTED AS AN OPEN AND TRANSPARENT ORGANISATION

DELIVERY PLAN : COUNCILLORS ARE WELL-INFORMED ABOUT STRATEGY ISSUES/PROJECTS

REPORTING OFFICER : WENDY MCGUIRK

Ref:283441

PRESENT

Clr Richard Quinn Mayor Clr Mark Bennett Deputy Mayor Clr Peter Astridge Clr Justine McLaughlin Clr Zac Miles Clr Meredith Sheil

Barry Smith General Manager Dhruba Bhowmik Group Manager Works & Services Steve Kourepis Group Manager Development and Regulatory Control Margaret Kelly Manager Community Services Debra McFadyen Group Manager Corporate Governance Rosanna Guerra Human Resource Manager Annie Goodman Corporate Strategist

APOLOGIES Clr Gary Bird

BRIEFING/WORKSHOP Information was presented to Councillors on:

 Legal Update  Fit for the Future – Strategy Discussion  Review End of Term Report  Review of Delivery Program  Resourcing Strategy – Long term Financial Plan  Resourcing Strategy – Workforce Plan  Community Survey – Quadrant Analysis  New Challenges

No decisions were made as the prospect of Council mergers clouds a number of these matters. Further workshops will be held over the coming weeks on the Resourcing Strategy and Long Term Financial Plan.

FINANCIAL IMPACT ASSESSMENT There is no direct financial impact on Council’s adopted budget as a result of this report.

Item 9.6 Page 168 COMMITTEES Meeting 4416 - 13 February 2017

ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter.

SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter.

RISK ASSESSMENT There are no direct or indirect risks impacting on Council arising from consideration of this matter.

HUNTERS HILL 2030 Councillors are well informed of issues and projects.

RECOMMENDATION That the report be received and noted.

ATTACHMENTS There are no attachments to this report.

Item 9.6 Page 169 CORRESPONDENCE Meeting 4416 - 13 February 2017

ITEM NO : 10.1

SUBJECT : CORRESPONDENCE 1. CITIZEN OF THE YEAR 2016 - THANKS 2. LOCAL GOVERNMENT REMUNERATION TRIBUNAL 3. SYDNEY WATER ISSUE

CSP OUTCOME : COUNCIL IS RECOGNISED AND RESPECTED AS AN OPEN AND TRANSPARENT ORGANISATION

DELIVERY PLAN : COUNCIL WILL ENSURE THAT INFORMATION AND STRATEGY SERVICES ARE ACCESSIBLE AND RESPONSIVE

REPORTING OFFICER : WENDY MCGUIRK

Ref:283423

INTRODUCTION Council receives items of correspondence, requests for donations and representations from business organisations. The following correspondence is for the information of Council.

REPORT 1. Mr Gary Traill – Citizen of the Year 2016 – Thank you for a humbling and memorable year as Citizen of the Year.

A copy of the letter is attached for the information of Council.

2. Dr Robert Lang – Local Government Remuneration Tribunal advising that the Tribunal has commenced its review for the 2017 annual determination.

A copy of the letter is attached for the information of Council.

3. Graham and Julie Atkins – Thank you for assistance in resolution of issues with Sydney Water.

A copy of the letter is attached for the information of Council.

CONCLUSION The correspondence is for the information of Council

FINANCIAL IMPACT ASSESSMENT There is no direct financial impact on Council’s adopted budget as a result of this report.

ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter.

SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter.

Item 10.1 Page 170 CORRESPONDENCE Meeting 4416 - 13 February 2017

RISK ASSESSMENT There are no direct or indirect risks impacting on Council arising from consideration of this matter.

HUNTERS HILL 2030 The report addresses strategies as identified under ‘Our Council’ and in particular 1.3.2 Councillors are well informed about issues and projects.

RECOMMENDATION That the report be received and noted.

ATTACHMENTS 1. Letter of Thanks - Gray Traill 2. Local Government Remuneration Tribunal - Notice of 2017 Annual Determination 3. Sydney Water Issue

Item 10.1 Page 171 CORRESPONDENCE Meeting 4416 - 13 February 2017

Item 10.1 Attachment 1 Page 172 CORRESPONDENCE Meeting 4416 - 13 February 2017

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Item 10.1 Attachment 3 Page 177 GENERAL BUSINESS Meeting 4416 - 13 February 2017

ITEM NO : 12.1

SUBJECT : MEETINGS - VARIOUS COMMITTEES OF COUNCIL

CSP OUTCOME : COUNCIL IS RECOGNISED AND RESPECTED AS AN OPEN AND TRANSPARENT ORGANISATION

DELIVERY PLAN : COUNCILLORS ARE WELL-INFORMED ABOUT STRATEGY ISSUES/PROJECTS

REPORTING OFFICER : SHARON MURDOCH

Ref:283413

INTRODUCTION Council has adopted a Committee and Working Party structure.

REPORT The following meetings are updated for the information of Council.

PURPOSE DATE TIME LOCATION

Art Exhibition Advisory Committee 08.02.17 6.00pm Small Hall Events Advisory Committee 15.02.17 5.45pm Chamber

Conservation Advisory Panel (CAP) 15.02.17 5.30pm Chamber Bushland Management Working Group 20.02.17 2.30pm Chamber Public Transport & Traffic Advisory Committee (PT&T) 21.02.17 6.00pm Chamber Joint Library Service Advisory Committee 22.02.17 5.30pm Gladesville Library Access Advisory Committee 23.02.17 12.30pm Chamber Le Vesinet Friendship Committee 01.03.17 7.00pm Small Hall Children’s Services Advisory Committee 29.03.17 12.30pm Chamber Seniors Advisory Group 03.04.17 10.00am The Heritage Environment Projects & Advisory Group (EPAAG) TBA 6.00pm Small Hall Gladesville Mainstreet Committee TBA 6.00pm Gladesville Library Hunters Hill Local Area Traffic Committee TBA 9.30am Chamber

Schools Principals’ Liaison Committee (Twice per- year) TBA 12.30pm Small Hall Young in Art Committee TBA 3.45pm Chamber

FINANCIAL IMPACT ASSESSMENT There is no direct financial impact on Council’s adopted budget as a result of this report.

ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter.

Item 12.1 Page 178 GENERAL BUSINESS Meeting 4416 - 13 February 2017

SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter.

RISK ASSESSMENT There are no direct or indirect risks impacting on Council arising from consideration of this matter.

HUNTERS HILL 2030 This matter complies with the Council operational plan.

RECOMMENDATION That the report be received and noted.

ATTACHMENTS 1. What's On

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Item 12.1 Attachment 1 Page 180