Ordinary Meeting No. 4416 to Be Held 13 February 2017 and Asks That Her Apologies Be Recorded for This Meeting

Hunter's Hill Council Ordinary Meeting No. 4416 13 February 2017 at 7.30 PM ORDER OF BUSINESS Acknowledgement of Country Prayer Attendance, Apologies, Declarations of Interests 1 Confirmation of Minutes 2 Mayoral Minutes & Reports Tabling of Petitions Addresses from the Public 3 Notice of Motions (including Rescission Motions) Reports from Staff 4 Our Heritage & Built Environment 5 Our Community & Lifestyle 6 Our Environment 7 Moving Around 8 Our Council 9 Committees 10 Correspondence 11 Delegates Reports 12 General Business 13 Questions With or Without Notice 14 Council in Committee of the Whole HUNTER'S HILL COUNCIL ORDINARY MEETING OF COUNCIL Meeting 4416 - 13 February 2017 INDEX 1 – CONFIRMATION OF MINUTES 1 Confirmation of Minutes of Ordinary Meeting 4415 held 12 December 2016 2 - MAYORAL MINUTES & REPORTS 2.1 Australia Day Celebrations 2017 1 3 - NOTICES OF MOTION INCLUDING RESCISSION MOTIONS Nil 4 - OUR HERITAGE & BUILT ENVIRONMENT 4.1 1 Madeline Street, Hunters Hill 6 4.2 6 Woolwich Road, Hunters Hill 20 4.3 Draft Voluntary Planning Agreement (VPA) Practice Note & Circular 33 4.4 Delegated Authority Report 97 4.5 Report of Legal Matters 107 5 - OUR COMMUNITY & LIFESTYLE 5.1 Hunters Hill Food and Wine Festival 115 6 - OUR ENVIRONMENT 6.1 Environmental Improvement Program 117 7 - MOVING AROUND Nil 8 - OUR COUNCIL 8.1 Quarterly Budget Review at at 31 December 2016 121 8.2 Summary of Council Investments as at 30 November 2016 and 31 December 2016 132 8.3 Review of Delivery & Operational Plans 137 8.4 Fairland Hall 142 8.5 Leave of Absence - Councillor Richard Quinn and Councillor Justine McLaughlin 144 8.6 Fit for the Future Merger Proposal Update 146 9 - COMMITTEES 9.1 Minutes of the Conservation Advisory Panel held on 16 November 2016 148 9.2 Minutes of the Conservation Advisory Panel held on 7 December 2016 155 9.3 Minutes of the Hunters Hill Art Exhibition Advisory Committee Meeting held 6 December 2016 161 Item Page 3 9.4 Minutes of the General Purpose On-Site Inspections Committee held 12 December 2016 164 9.5 Report on Councillor Briefings held 12 December 2016 166 9.6 Report on Councillors' Workshop held Saturday 4 February 2017 168 10 - CORRESPONDENCE 10.1 Correspondence 1. Citizen of the Year 2016 - Thanks 2. Local Government Remuneration Tribunal 3. Sydney Water Issue 170 11 - DELEGATES REPORTS Nil 12 - GENERAL BUSINESS 12.1 Meetings - Various Committees of Council 178 13 - QUESTIONS WITH OR WITHOUT NOTICE Nil Item Page 4 CONFIRMATION OF MINUTES Meeting 4416 - 13 February 2017 COMMENCEMENT The meeting opened with Acknowledgement of Country and Prayer at 7.32 PM. IN ATTENDANCE The Mayor Councillor Richard Quinn, Deputy Mayor Councillor Mark Bennett, Councillors Peter Astridge, Justine McLaughlin, Zac Miles and Meredith Sheil. ALSO PRESENT The General Manager Barry Smith, the Group Manager Corporate Governance Debra McFadyen, the Group Manager Development and Regulatory Control Steve Kourepis and the Acting Group Manager Works and Services Dhruba Bhowmik. SUSPENSION OF STANDING ORDERS 392/16 RESOLVED on the motion of Clr Sheil, seconded Clr Astridge That at 07:33 PM Standing Orders be suspended to allow item 8.1 to be discussed in conjunction with Apologies. 8.1 LEAVE OF ABSENCE - CLR GARY BIRD 393/16 RESOLVED on the motion of Clr McLaughlin, seconded Clr Sheil That Leave of Absence be granted to Councillor Gary Bird for Ordinary Meeting 4415 to be held 12 December 2016 and that his apology be recorded in the Minutes. RESUMPTION OF STANDING ORDERS 394/16 RESOLVED on the motion of Clr Sheil, seconded Clr Astridge That at 07: 34 PM Standing Orders be resumed. APOLOGIES Apologies were received from Clr Gary Bird. DECLARATIONS OF INTEREST The Mayor called for Declarations of Interest. Councillor Quinn declared an interest in Item 7.1, the interest being in relation to sharing an Executive position on a community association with the property owner. CONFIRMATION OF MINUTES 395/16 RESOLVED on the motion of Clr Miles, seconded Clr Astridge That the Minutes of Ordinary Meeting No. 4414, held 28 November 2016 be confirmed. Minutes of the Ordinary Meeting No. 4415 held on 12 December 2016. This is page 1 CONFIRMATION OF MINUTES Meeting 4416 - 13 February 2017 MAYORAL MINUTES & REPORTS 2.1 MEETING WITH PREMIER PROCEEDINGS IN BRIEF Mr Phil Jenkyn addressed Council on this matter. 396/16 RESOLVED on the motion of Clr Astridge, seconded Clr McLaughlin 1. That the report be received and noted. 2. That Mayor write to the Premier to thank him for agreeing to meet, and seeking further dialogue regarding the formation of a joint organisation. REPORTS FROM STAFF OUR HERITAGE & BUILT ENVIRONMENT 4.1 17 GLENVIEW CRESCENT, HUNTERS HILL PROCEEDINGS IN BRIEF Mr Andrew Martin (Objector on behalf of Applicants) addressed the Council on this matter A MOTION was moved by Clr Miles seconded by Clr Bennett that: That the revised application is approved subject to standard conditions based on plans tabled on 30 November 2016. An AMENDMENT was moved by Clr McLaughlin seconded by Clr Astridge that: That the application is approved as a “ deferred commencement” subject to standard conditions based on the amended plan dated 30 November 2016 as follows: That Development Application No. 2016/1001 for alterations and additions including a double carport, deck, swimming pool and first floor bay window at No.17 Glenview Crescent, Hunters Hill, amended plans dated 30 November 2016 be approved, as a ‘deferred commencement’ under section 80(3) of the Environmental Planning and assessment Act 1979, subject to the following conditions: The development consent as contained in Schedule 2 shall not operate (or be issued) until such time as the matters contained in Schedule 1 are finalised to the satisfaction of Council. Schedule 1 1. That the proposed carport be reduced in scale and reduced/redesigned to a light weight structure when viewed from the street, with timber/steel posts reflecting/viewed as a garden landscape feature in natural dark and recessive colour finishes. Minutes of the Ordinary Meeting No. 4415 held on 12 December 2016. This is page 2 CONFIRMATION OF MINUTES Meeting 4416 - 13 February 2017 Amending plans being submitted to Council showing the details of the amendments to the proposed carport. Schedule 2 Part A - General Conditions 1. Pursuant to the provisions of the Environmental Planning & Assessment Act 1979 this approval shall lapse and be void if the building/subdivision work or use to which it refers is not physically commenced within five (5) years after the date of approval. 2. The development must be carried out in accordance with the following drawings and documentation listed below and endorsed with Council’s stamp, except where amended by other conditions of this consent: Plan Council Drawing Number Drawn By Dated Dated Valdis Macens Street Setback Plan, A-0B 29.11.16 30.11.16 Architects P/L Valdis Macens Site Plan, DA-01B 29.11.16 30.11.16 Architects P/L Valdis Macens Ground Floor Plan, DA-03B 29.11.16 30.11.16 Architects P/L Valdis Macens Sections, DA-05B 29.11.16 30.11.16 Architects P/L Valdis Macens North & South Elevations, DA06B 29.11.16 30.11.16 Architects P/L Valdis Macens East & West Elevations, DA-07B 29.11.16 30.11.16 Architects P/L Valdis Macens Landscaping Plan 29.11.16 30.11.16 Architects P/L 3. Works, work on any building including demolition, landscaping, excavation and tree removal shall not commence until a Construction Certificate, complying in all respects with the provisions of the Environmental Planning and Assessment Act 1979, Environmental Planning and Assessment Regulation 2000 and the Building Code of Australia, has been issued. 4. The works shall be erected/constructed in conformity with the approved plans and any approved specifications and in accordance with the conditions of approval. Any alterations, modification or variations to these plans or specifications requires the prior formal approval of Council. 5. A copy of all stamped approved plans, specifications and documents (including the plans, specifications and documents submitted and approved with the Construction Certificate) must be kept on site at all times so as to be readily available for perusal by Council or the Principal Certifying Authority. Minutes of the Ordinary Meeting No. 4415 held on 12 December 2016. This is page 3 CONFIRMATION OF MINUTES Meeting 4416 - 13 February 2017 All documents kept on site in accordance with this condition must be provided to Council or the Principal Certifying Authority upon their request. 6. The applicant may nominate the Council or an Accredited Private Certifier as the authority who will issue the Construction Certificate. The Principal Certifying Authority (nominated by the applicant) shall monitor compliance with the approval and issue any relevant documentary evidence, certificate or orders to comply. Part B - Prior to Construction Certificate 1. Prior to the issue of the Construction Certificate payment of a levy of $3,045.00 payable to Council on behalf of the Long Service Payments Corporation being 0.35% of the value of construction work. 2. Prior to the issue of the Construction Certificate, a fee of $2,800.00 is to be paid for Council to be nominated as the Principal Certifying Authority. 3. Prior to the issue of a Construction Certificate by the Principal Certifying Authority a security deposit of $1,300.00 is to be paid to Council. Once a Final Occupation Certificate has been issued this is eligible to be returned. The deposit is required as a security against damage to Council property during works on the site, and to ensure compliance with Conditions of Consent and installation of environmental controls.

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