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(Ecdt) Systems in Southeast Asia The Oceans and Fisheries Partnership (USAID Oceans) Technical Guidance on the Design and Implementation of Electronic Catch Documentation and Traceability (eCDT) Systems in Southeast Asia April 8, 2020 The USAID Oceans and Fisheries Partnership Contract Number: AID-486-C-15-00001 Contract Period: May 14, 2015 to May 13, 2020 COR Name: Cristina Vélez Srinivasan Cover Photo: USAID Oceans technology partner tests the functionality of upgraded transponders aboard a small-scale fishing vessel in General Santos City, Philippines. Credit: USAID Oceans/L Bader This document was produced by the USAID Oceans and Fisheries Partnership for the United States Agency for International Development/Regional Development Mission for Asia (USAID/RDMA). The contents of this report do not necessarily reflect the views of USAID or the United States Government. TABLE OF CONTENTS Acronyms and Abbreviations ........................................................................................... 3 Terms and Definitions ...................................................................................................... 5 Acknowledgements ......................................................................................................... 12 Executive Summary ........................................................................................................ 13 1. Introduction ............................................................................................................... 14 1.1 Purpose, Goal, and Objectives................................................................................................................................... 15 1.2 Electronic Catch Documentation Systems ............................................................................................................. 15 1.2.1 The Electronic ASEAN Catch Documentation Scheme ........................................................................ 16 1.2.2 Current National eCDT Systems in ASEAN ............................................................................................ 17 1.3 Fundamental Principles for eCDT Systems ............................................................................................................ 27 1.3.1 FAO Voluntary Guidelines for Catch Documentation Schemes ......................................................... 27 1.3.2 SEAFDEC Guidance ........................................................................................................................................ 27 1.3.3 Guidance from the Oceans and Fisheries Partnership Technical Working Group ........................ 28 1.4 Relevant Importing Policies and Regulations .......................................................................................................... 29 1.5 Industry-led Initiatives on Traceability ..................................................................................................................... 30 1.6 Technical Guidance Background and Development Process ............................................................................. 31 1.6.1 Conceptual Development (2016-2018) ..................................................................................................... 31 1.6.2 Drafting and Finalization ................................................................................................................................ 32 2. Technical Guidance for eCDT Design and Implementation .......................... 34 2.1 eCDT System and Data Capture Integration ........................................................................................................ 34 2.2 Process for Moving Paper-Based Systems to an Integrated, Electronic System ........................................... 36 2.2.1 Step 0: Pre-Step ................................................................................................................................................ 37 2.2.2 Step 1: CDT Gap Analysis and Foundational Research ......................................................................... 38 2.2.3 Step 2: eCDT System Design ....................................................................................................................... 42 2.2.3 Step 3: eCDT System Implementation ....................................................................................................... 46 3. National Experiences Designing and Implementing eCDT Systems .......... 53 3.1 USAID Oceans’ Learning Site Experiences ............................................................................................................ 53 3.1.1 The Philippines ................................................................................................................................................. 53 3.1.2 Indonesia ............................................................................................................................................................ 60 3.1.3 Use of eCDT Data for Improving Fisheries Management ..................................................................... 65 3.2 Electronic ASEAN Catch Documentation Scheme Implementation in ASEAN Member States .............. 66 USAID Oceans and Fisheries Partnership Page 1 of 81 Technical Guidance on the Design and Implementation of eCDT Systems in Southeast Asia References ...................................................................................................................... 69 Annex I. Distinctions Between Definitions of Key Terms Used by AMS ........ 71 Annex II. AMS Fisheries Management Regulations ............................................. 73 Annex III. Regional Policies Relating to CDT ........................................................ 76 Annex IV. eCDT Guidance Development Workshops ....................................... 80 TABLES AND FIGURES Table 1. CDT data collection methods used by competent authorities in each AMS, across all stages in the fishery supply chain (2019) ....................................................................................................................... 18 Table 2. Primary parties (person/agency) responsible for CDT data collection in each AMS, across all stages in the fishery supply chain (2019) ................................................................................................................ 20 Table 3. Primary parties (person/agency) responsible for CDT data verification in each AMS, across all stages in the fishery supply chain (2019) ........................................................................................................... 22 Table 4. KDEs collected at each stage across the fishery supply chain by AMS competent authorities for CDT purposes (2019)........................................................................................................................................... 23 Table 5. Identified gaps in implementing eCDT in AMS............................................................................................. 25 Table 6. Regional CDT Guidance Development Process .......................................................................................... 33 Table 7. eCDT system development models ................................................................................................................ 44 Table 8. Minimum suggested performance measures related to national eCDT system design and implementation ............................................................................................................................................ 50 Table 9. Key eCDTS design and testing activities in the Philippines ....................................................................... 57 Table 10. Issues and concerns related to the BFAR eCDTS .................................................................................... 58 Table 11. Philippines eCDT system costs ...................................................................................................................... 59 Table 12. Existing Fisheries Databases used by Indonesia ......................................................................................... 60 Table 13. Indonesia eCDT systems costs ...................................................................................................................... 65 Figure 1. Seafood product movement and data flow .................................................................................................. 34 Figure 2. Process for moving to an eCDT system ...................................................................................................... 36 Figure 3. Example of seafood value chain map and uses for eCDT data along the value chain ....................... 40 Figure 4. Philippines inspection report flow .................................................................................................................. 54 Figure 5. Philippines’ online catch certification application and evaluation ........................................................... 54 Figure 6. Catch documentation and chain of custody flow (2017) ......................................................................... 61 Figure 7. Data flow and interface of MMAF eLogbook (2019) ................................................................................. 63 USAID Oceans and Fisheries Partnership Page 2 of 81 Technical Guidance on the Design and Implementation of eCDT Systems in Southeast Asia ACRONYMS AND ABBREVIATIONS ACDS ASEAN Catch Documentation Scheme AMS ASEAN Member States AP2HI
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