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TANZANIA OSAKA ALUMNI Best Practices Hand Book 4 TANZANIA OSAKA ALUMNI Best Practices Hand Book 4 President’s Office, Regional Administration and Local Government, P.O. Box 1923, Dodoma. December, 2017 BEST PRACTICES HAND BOOK 4 (2017) Prepared for Tanzania Osaka Alumni (TOA) by: Paulo Faty, Lecturer, Mzumbe University; Ahmed Nassoro, Assistant Lecturer, LGTI; and Michiyuki Shimoda, Senior Advisor, PO-RALG And edited by: Liana Hassan – TOA Vice Chair Stella Paschal – Principal Local Government Officer, PO-RALG Emmanuel Mkongo – Senior Economist, PO-RALG Honorina Ng’omba – National Expert, PO-RALG Table of Contents Content Page Abbreviations i Foreword iv Preface (TOA) v Preface (JICA) vi CHAPTER ONE: INTRODUCTION: LESSONS LEARNT FROM JAPANESE EXPERIENCE 1 CHAPTER TWO: SELF HELP EFFORTS FOR IMPROVED SERVICE DELIVERY 15 Lindi DC: Participatory Rural Road Construction 18 Nachingwea DC: Community Participation and Self Help Efforts in Construction of 27 BOMA Masasi DC: Community Self Help Efforts in Construction of Dispensary 36 Masasi TC: Community Initiative in Promoting Basic Education 45 Mbeya DC: Self Help Efforts in Road and Water Projects 54 Momba DC: Community Self-Help in Construction of Local Suspension Bridges 62 Mbeya RS: Mbeya Regional Referral Hospital Marafiki Initiative 70 CHAPTER THREE: FISCAL DECENTRALIZATION AND REVENUE 79 ENHANCEMENT Kinondoni MC: Digitalized Revenue Collection System 81 Tandahimba DC: Strategic Use of Own source to Address Community Felt Needs 92 CHAPTER FOUR: PARTICIPATORY SERVICE DELIVERY 101 Lindi, Kilwa, Ruangwa, Chunya DCs: Participatory Forest Management for Improved Service Delivery 104 Busokelo DC: Participatory Town Planning 123 Ilala MC: School Sanitation, Greening And Beautification 135 Ileje DC: Reinforcing Tanzania – Malawi Neighborhood Relations 143 Newala DC: Newala Education Fund for Improved Education Service 152 CHAPTER FOUR: PARTICIPATORY LOCAL ECONOMIC DEVELOPMENT 159 Mbinga DC: Promotion of Mbinga Coffee for Increased Farmers Income 162 Masasi DC: Improved Irrigation for Food Security and Income Generation 172 Tunduru DC: Paddy Production and Value Addition 179 BIBLIOGRAPHY 188 TOA Best Practices Handbook 4 List of abbreviations ALAT Association of Local Authorities In Tanzania AMCOs Agricultural Marketing Cooperatives AMSDP Agricultural Markrting Systems Development ASDP Agriculture Sector Development Programme ATM Automatic Teller Machine BOQ Bill of Qauantitie BOT Bank of Tanzania CDO Community Development Officer CG Central Government CHF Community Health Fund CHMT Council Health Management Team CMT Council Management Team COBET Complementary Basic Education CPU Coffee Processing Unit CRC Convention on the Rights of the Child (1990) CUF Civic United Front DADPs District Agricultural Development Plans DAIO District Agricultural and Irrigation Officer DANIDA Danish International Development Agency DAS District Administrative Secretary DbyD Decentralization by Devolution DC District Council DED District Executive Director DEO District Education Officer DIDF District Irrigation Development Fund DIDT District Irigation Development Team DLNRO District Lands and Natural Resources Officer DLO District Land Officer DSM Dar es Salaam ELCT Evangelical Lutheran Church of Tanzania E-PRA Extended Participatory Rural Appraisal ESD Education for Sustainable Development FMD Foot and Mouth Disease FSC-UK Forest Stewardship Council – United Kingdom FST Forest Scout Teams FY Financial Year GIS Geographical Information System GPS Global Positioning System HOD Head of Department HQ Headquarters ICT Information Communication Technology IT Information Technology i TOA Best Practices Handbook 4 IWRM Intergrated Water Resource Management JICA Japan International Cooperation Agency KATC Kilimanjaro Agricultural Training Centre KIMRECOM Kinondoni Municipal Revenue Collection Manager LAT Local Allocation Tax Grant LG Local Government LGA Local Government Authority LGDG Local Government Development Grant LGRCIS Local Government Revenue Collection Infromation System MATI Ministry of Agriculture Training Institute MC Municipal Council MCCCO Mbinga Coffee Curing Company Limited MCDI Mpingo Conservation Development Initiative MHIMINA Mtandao wa Hifadhi Misitu Nangaru MHIMIRU Mtandao wa Hifadhi Misitu Rutamba MIVARF Market Infrastructure Value Addtion and Rural Financing MJUMITA Muungano wa Jumuiya za Uhifadhi Misitu Tanzania MoU Memorandum of Understanding MRRH Mbeya Regional Referral Hospital MUST Mbeya University of Science and Technology NBS National Bureau of Statistics NEDF Newala Education Development Fund NFRA National Food Reserve Agency NGOs Non - Governmental Organizations NHC National Housing Cooperation NHIF National Health Insurance Fund NMB National Microfinance Bank NORAD Royal Norwegian Agency for Development NSSF National Social Security Fund O&OD Opportunities and Obstacles to Development OJT On the Job Training OPD Out Patient Department OVOP One Village One Product Movement PFM Participatory Forest Management PO - PSM President’s Office, Public Service Management PO - RALG Presidents’ Office, Regional Administration and Local Government POS Point of Sales POT Post Osaka Trainings PPP Public –Private- Partnership PRA Participatory Rural Appraisal RAS Regional Administrative Secretary RC Regional Commissioner RCH Reproductive and Child Health RHMT Regional Health Management Team RIPS Regional intergrated Programme Support RMO Regional Medical Officer RS Regional Secretariat SACCOs Savings and Credit Cooperative Societies SAP Structural Adjustment Programme SIDA Sweden International Development Agency TACOBA Tandahimba Community Bank TACRI Tanzania Coffee Research Institute ii TOA Best Practices Handbook 4 TANROADS Tanzania Roads Agency TASAF Tanzania Social Action Fund TATEDO Tanzania Traditional Energy Development Organization TC Town Council TCB Tanzania Coffee Board TCCIA Tanzania Chamber of Commerce Industry and Agriculture TCFCN Tanzania Community Forest Conservation Network TFCG Tanzania Forest Concervation Group TFDA Tanzania Food and Drugs regulatory Agency TKL Tutunze Kahawa Company Limited TOA Tanzania Osaka Local Government Reform Alumni TPO Town Planning Officer TRA Tanzania Revenue Authority UMICHITA Uhifadhi Misitu Kata ya Chikonji na Tandangongoro UMIKIWAMI Uhifadhi wa Misitu Kiwawa na Mihola UNDP United Nations Development Programme UNICEF United Nations Childrens’ Fund UPE Universal Primary Education URT United Republic of Tanzania UTT Unit Trust of Tanzania VEO Village Executive Officer VETA Vocational Education Training Authority VNRCs Village Natural Resources Committees WDC Ward Development Committee WEO Ward Executive Officer WHO World Health Organization WWF World Wide Fund for Nature ZITSU Zonal Irrigation Technical Services Unit iii TOA Best Practices Handbook 4 Foreword Local Government Reforms in Tanzania are primarily focused towards effective Service Delivery by Local Government Authorities within the Central Government’s Policy Framework. The reforms have attracted cooperation between the Government of the United Republic of Tanzania, Development Partners and many other stakeholders. Through this cooperation, the Local Government Reforms in Tanzania have successfully generated democratic Local Governments, rationalized local human resourcing, increased fiscal disbursements, improved local governance, increased local participation and increased local government autonomy in Service Delivery. The Local Government Reforms in Tanzania have been implemented in a comprehensive approach that has involved learning Local Government Reform initiatives and implementation in other countries which led to designing an appropriate implementation modality for Tanzania. Since 2002 the Government of Tanzania through the President’s Office – Regional Administration and Local Government (PO-RALG) and the Government of Japan through Japan International Cooperation Agency (JICA) have jointly conducted training on Decentralization reforms in Japan namely “Osaka Training”. This training has been attended by selected PO-RALG Directors/staff, Regional Administrative Secretaries, Council Directors and other Local Government Reform stakeholders. Following Osaka Training, Regional Post Osaka Trainings (POT) have been conducted to Assistant Administrative Secretaries (AASs) and Heads of Departments (HODs) from Local Government Authorities (LGAs) to share lessons learned in Osaka Training in Japan. Both Osaka Trainings and Regional POTs have provided opportunity for Tanzanian Central and Local Government Staff to learn the Japanese Decentralization Reforms Experiences, select the best Japanese decentralization lessons and implement the lessons learnt within the Tanzanian context. The implementation of the lessons learnt from Japan has resulted into identifiable “Best Practices” by specific Regional Secretariats (RSs) and LGAs. This has created urgency for reporting the best practices in the form of a handbook to make other RSs and LGAs appreciate and learn from the local successful implementation and the secrets for success. This Fourth Handbook is a continuation of the joint efforts of PO-RALG and JICA to strengthen Decentralization by Devolution (D by D) in Tanzania. The handbook provides the History of Osaka Training and the Best Practices in the following order; Chapter One summarizes the lessons learnt from Japan; Chapter Two focuses on Self Help Efforts for Improved Services and has Cases from Lindi DC, Nachingwea DC, Masasi DC, Masasi TC, Mbeya DC, Momba DC and Mbeya RS. The third chapter is on Fiscal Decentralization
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