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Seoul ADEX 2019 Exhibitors' Manual

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Seoul ADEX 2019 Exhibitors' Manual Seoul ADEX 2019 Exhibitors’ Manual Office CONTENTS 1. About Seoul ADEX 2019 3. Exhibition Site Entry 1_1. Overview ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 01 3_1. Important Notice ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 06 1_2. Venue ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 02 3_2. Access to the exhibition site 06 1_3. How to get there ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 03 3_3. Badge and Parking pass ∙∙∙∙∙ 07 3_4. Exhibit handling and Rental return 09 2. How to Apply 4. Exhibit Space 2_1. Application procedures ∙∙∙∙∙∙∙∙∙∙ 05 4_1. General rules ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10 2_2. Payment information ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 05 4_2. Shell Scheme ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12 2_3. Cancellation ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 05 4_3. Raw Space ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 14 4_4. Indoor exhibition hall tent ∙∙∙∙ 17 4_5. Outdoor Space ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 17 4_6. Chalet ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 19 5. General Regulation 5_1. Exhibitor responsibilities and liabilities ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 32 5_2. The roles and responsibilities of the Organizer ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 34 5_3. Official contractors ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 35 5_4. Miscellaneous ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 35 Seoul International Aerospace and Defense Seoul InternationalExhibition Aerospace 2019 and Regulatory Defense Exhibition Compliance Regulatory Compliance 1. Exhibitors participating in Seoul ADEX 2019 shall comply with the Seoul ADEX 2019 Exhibitors’ Manual. 2. The Seoul ADEX Office reserves the right to change any rules and regulations in order to run the exhibition smoothly. Exhibitors will be notified of any changes on the official website(www.seouladex.com). 3. Strong action will be taken for any violation of the Exhibitors’ Manual, including guidelines from the organizer. Exhibitors are responsible for violations of the rules and regulations. 4. According to this regulatory compliance, exhibitors have no right to ask for compensation if the organizer takes action against them for a violation of the rules and regulations. In the event of a restriction or eviction, the Seoul ADEX Office is not liable for any refunds. 5. In the event of a dispute, the exhibitors must follow the decision of the Seoul ADEX Office under the Korean Exhibitors’ Manual and Korean law. 6. Any dispute during the build-up and dismantling period or any matter not set forth in this manual that occurs during the exhibition shall be resolved as determined by the organizer. 1. About Seoul ADEX 2019 1_1. Overview ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 01 1_2. Venue ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 02 1_3. How to get there ∙∙∙∙∙∙∙∙∙∙∙∙ 03 1. About Seoul ADEX 2019 Overview Official Name Seoul International Aerospace and Defense Exhibition 2019 (Seoul ADEX 2019) Venue Seoul Airport (Seongnam-si, Gyeonggi-do) Show Dates 2019/10/15(Tue) ~ 10/20(Sun), 6 days ■ Business Day : 2019/10/15(Tue) ~ 18(Fri), 4 days ■ Student Day : 2019/10/18(Fri) ■ Public Day : 2019/10/19(Sat) ~ 20(Sun), 2 days Organizer Seoul ADEX Office (KAIA, KDIA, KOTRA) ■ Address : 4th Floor., 26 Daeheung-ro, Mapo-gu, Seoul, 04162, South Korea ■ Phone : +82 2 761 1105 ■ Fax : +82 2 761 1544 ■ E-mail : [email protected] ■ Website: www.seouladex.com Key Dates Category Date Hours Venue Press Day Oct. 14(Mon) 10:00 ~ 12:00 Seoul Airport Official Events Opening Ceremony Oct. 15(Tue) TBD Seoul Airport Opening Luncheon Oct. 15(Tue) TBD Seoul Airport Indoor Business Day Oct. 15(Tue) ~ 18(Fri) Outdoor 09:30 ~ 17:00 Exhibits Public Day Oct. 19(Sat) ~ 20(Sun) Demonstration flight & Oct. 16(Wed) ~ 18(Fri) 11:30 ~ 13:30 Demo. Aerial acrobatic Oct. 19(Sat) ~ 20(Sun) 09:30 ~ 17:00 Seoul Airport & Events Student Day Oct. 18(Fri) Other events Oct. 19(Sat) ~ 20(Sun) 09:30 ~ 17:00 Conference & Seminar Oct. 15(Tue) ~ 18(Fri) ※ It is subject to change without notice. For updated information in detail,please check the website. Seoul ADEX 2019 Exhibitors’Manual 01 1. About Seoul ADEX 2019 Venue Incheon Int'l Airport Gimpo Int'l Airport Seoul Station Seolleung Sta. Suseo Sta. Taepyeong Sta. Seoul Airport Exhibition Site Address - Main Entrance 217, Dunjeon-dong, Sujeong-gu, Seongnam-si, Gyeonggi-do, South Korea ※ The address is located in the bridge between the venue and the road. Seoul ADEX 2019 Exhibitors’Manual 02 1. About Seoul ADEX 2019 How to Incheon International Airport ▶ Exhibition Site (Seoul airport) get there Route 1 Airport Line number 9 Bundang Line Walking Railroad(45-min) (40-min) (25-min) (15-min) Incheon Int'l Gimpo Int'l Seonjeongneung Moran Airport Airport Station Station Seoul ADEX 2019 Route 2 Taxi (5-min) Bus#5300 Taxi (80-min) (10-min) Incheon Int'l Yatap Airport Station Seoul ADEX 2019 Seoul Station ▶ Exhibition Site (Seoul airport) Route 1 Line number 4 Line number 2 Bundang Line Walking (10-min) (5-min) (40-min) (15-min) Seoul Dongdaemun History Wangsimni Moran Station & Culture Park Station Station Station Seoul ADEX 2019 Route 2 Taxi (5-min) Bus#9300 Taxi (60-min) (10-min) Seoul Yatap Station Station Seoul ADEX 2019 Seoul ADEX 2019 Exhibitors’Manual 03 1. About Seoul ADEX 2019 Gangnam (Seoul) area ▶ Exhibition Site (Seoul airport) Route 1 Line number 2 Bundang Line Walking (4-min) (26-min) (15-min) Gangnam Seolleung Moran Station Station Station Seoul Route 2 ADEX 2019 Taxi (5-min) Line number 8 Walking (23-min) (15-min) Jamsil Moran Station Station Seoul ADEX 2019 Taxi Route 3 (5-min) Line number 9 Bundang Line Walking (9-min) (25-min) (15-min) Express Bus Seonjeongneung Moran Terminal Station Station Station Seoul ADEX 2019 Taxi (5-min) By only authorized cars Period Dates Address(navigation) Build-up and 2019/10/07 ~ 14 217, Dunjeon-dong, Sujeong-gu, Dismantling 2019/10/21 ~ 23 Seongnam-si, Gyeonggi-do, South Korea 1210, Daewangpangyo-ro, Sujeong-gu, Exhibition 2019/10/15 ~ 20 Seongnam-si, Gyeonggi-do, South Korea ※ Display your parking pass on car dashboard to be clearly visible from outside the vehicle ※ Check a detailed route how people enter the exhibition site through the website Seoul ADEX 2019 Exhibitors’Manual 04 2. How to Apply 2_1. Application procedures ∙∙∙∙∙∙ 05 2_2. Payment information ∙∙∙∙∙∙∙∙∙∙ 05 2_3. Cancellation ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 05 2. How to Apply Application ① Submit an application form procedures ② Seoul ADEX Exhibitor Invoice Office ③ Payment ※ Download Application Form : www.seouladex.com/en/exhibitors/download.asp Payment Timeline Application 1st Payment 2nd Payment information Submission Note Date Amount Deadline Amount Deadline outstanding Before 50% of balance Early Bird 2019/03/31 2019/06/28 2019/03/31 Participation fee (It may be 50% of Rate participation fee.) 2019/04/01 ~ 1. 50% of participation fee: it has to be paid within two weeks after the exhibitor receives the invoice; and 06/14 2. outstanding balance: it has to be paid by June 28th Regular Rate After 100% of participation fee: it has to be paid with the 2019/06/14 submission of application form Bank Information Bank Account Beneficiary Note Name Number Korea All remittance International Woori Bank, Aerospace charges must Mapo Banking 1081 300 076354 Industries be paid by the Center Association exhibitors. (KAIA) ※ If Bank ID Document is required, send a request by email([email protected]). Cancellation Before 2019/06/28 After 2019/06/28 Exhibitor 50% of participation fee 100% of participation fee (Penalty) If the exhibition is cancelled or delayed due to inevitable reasons, the Organizer organizer will refund the participation fee after deducting expenses or (Refund) investments for the exhibition. ※ Standard time zone : GMT +9 (South Korea) ※ Inevitable reasons: disaster, state of emergency and so on ※ The organizer reserves the right to cancel the participation if exhibitors do not prepare for the exhibition. - For example, · Exhibitor has not paid by the deadline · Exhibitor is not ready for display exhibits 5 days before the exhibition starts Seoul ADEX 2019 Exhibitors’Manual 05 3. Exhibition Site Entry 3_1. Important Notice ∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 06 3_2. Access to the exhibition site 06 3_3. Badge and Parking pass ∙∙∙∙ 07 3_4. Exhibit handling and Rental return ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 08 3. Exhibition Site Entry Important Exhibitor site entry is strictly controlled by the organizer because the venue, Seoul Airport, is a military base. Exhibitors must follow the organizer’s guidelines. Notice No visitors will be allowed to enter the restricted zones for any reason. Upon any violation, penalty and punishment will be applied under Korean law. Build-up (2019/10/07 ~ 14) & Access Category Exhibition (2019/10/15 ~ 20) to the Dismantling (2019/10/21 ~ 23) ■ Available to enter through the main exhibition entrance (Tancheon Gate) ■ ■ Available for entry: 2 types of badge Available to enter through the site People (Exhibitor, Contractor) main entrance (Tancheon Gate) ※ On Oct. 14(Mon), Exhibitor and Press ※ Available for entry: All badges are ONLY AVAILABLE. It is NOT except Contractor available for people who keep contractor badges to enter the exhibition site. ■ Available to enter through the Golf Course Gate ■ Available to enter through the main ■ Exhibitors use each parking lot entrance (Tancheon Gate) separated by the types of ※ On Oct. 14(Mon), ONLY AVAILABLE parking pass to enter the authorized cars with - Exhibition/Temp : Exhibitor Parking Lot Car parking pass (Exhibitor, Chalet, etc.) - Chalet : Chalet Parking Lot - VIP: VIP Parking Lot ■ Bus (more than 25-seat) are not available to be parked in the Exhibitor Parking Lot. Please use the BaeMoe Mountain Parking Lot near the exhibition site. ■ 08:00 ~ 18:00 ※ For night work (after 18:00), exhibitor Time or contractor
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