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Welcome Pack Welcome Pack A School of the Haberdashers’ Company Last updated—September 2019 Monmouth School Boys’ Prep A Haberdashers’ School From the Headmaster Mr Neil Shaw MA Dear Parents Welcome to Monmouth School Boys’ Prep. I hope you will find the information contained in this Welcome Pack useful but please do not hesitate to contact the school if you have any queries. During term time, please look out for our weekly newsletter which will be emailed to you and can also be found via the Parent Portal. Please come and support your son whenever you can at the many sporting fixtures, concerts and events which take place throughout the year. Yours sincerely Neil Shaw The Grange, Hadnock Road, Monmouth NP25 3NG Tel: +44 (0) 1600 715930 Email: [email protected] www.habsmonmouth.org Charity Number 525616 INDEX INDEX I General Information II Pastoral Care III After School Club IV Sport V Music VI Uniform/School Shop VII Financial Information VIII Staff IX Transport X Forms to be returned INDEX Section I GENERAL INFORMATION General Information School Hours School starts at 8.30am, registration takes place immediately and first lesson begins at 8.40am. Early boys may arrive from 8.00am. Lessons finish at 3.45pm. Boys should be collected by 4.00pm unless they are booked in to After School Club or an after school activity. Drop Off and Collection At 8.00am the blue side gate is opened. This signifies that a member of staff is then on duty. In the event of inclement weather boys will be invited into Room 5W. No boys may enter via the front entrance other than boys carrying large musical instruments. The side gate is opened at 3.45pm and this signifies the end of lessons. Parents are asked to come around to the back of the building and wait outside their son’s form room. Please do not bring any dogs into the school yard. At 4.00pm any boy not collected will go to the designated room for an after school activity, to the allocated room if getting a bus home, or to Room 5W ready to be booked in for After School Club. Buses It is imperative for obvious safety reasons that parents let us know in writing, well in advance, of any changes in arrangements regarding using the school bus. If a boy indicates that he is not sure if he should be going home on the school bus, he is kept in school and parents are contacted to come to collect him. Please do not make arrangements for a friend to travel home on a school bus without first checking with the Bus Coordinator for Haberdashers’ Monmouth Schools (Email: [email protected]) that a place will be available and letting us know at the Boys’ Prep that this arrangement has been made. Some buses are fully booked and no extra space is available. Please be aware that bus passes are issued for every journey and may be checked at any time. The Boys’ Prep bus duty mobile number is 07736 297226. This is carried by the bus duty supervisor, Mrs Caldicott. Please use this number for any changes to bus arrangements. After School Club The sessions are 4.15 to 5.15pm and 5.15 to 6.00pm, the latter to include tea. There is a booking system though boys are usually able to use the facility at short notice if need be although tea should be booked in advance or by lunchtime on the day. In addition, any boys not collected after school, or promptly after an after school activity, are booked into After School Club and parents are billed accordingly. Any boys not collected from the first session by 5.15pm are booked into the second session. After School Club is charged at £3.72 for the first session and £5.37 for the second (which includes tea). Any boys still in school in the second session are charged, regardless of whether they have tea. There is a mobile phone strictly for After School Club use only (Tel: 07876 784 037). There is no facility for a boy to stay in school after 6.00pm. After School Activities Boys are asked to sign up to an activity for a term at a time – though they may change if after the very first session they decide that they do not wish to continue. Parents need to notify school accordingly. Boys are expected to give their apologies in advance if they are unable to attend a session. Collection is at the back of the school or the Sports Complex, as specified, not via the front door. Meals All boys in the Boys’ Prep have a school lunch. Meals are charged as outlined on the financial information sheet. There is an excellent range of home-made food available, including a vegetarian option as well as fresh salads. Boys new to the school are given help and guidance in their choice of food. Boys may not bring sweets or snacks to school other than fruit (fresh or dried). No nuts or products containing nuts are to be brought into school, please. Boys may bring a plastic bottle for water if they wish. Music Tuition Parents of pupils having individual music lessons in the Boys’ Prep who intend to discontinue them when their son moves into the senior school are advised that they should give eight school weeks notice, in writing, to the Director of Music, Mr Lawson. If no notice is given it is assumed that parents would wish the same tuition to continue in the senior school and the music teachers will be booked for the next term. If lessons are subsequently not required, parents will be liable for the full term’s music fees. Pupils in charge of school instruments are expected to take proper care of their safety and parents should check that their own insurance cover provides against loss. Boys wanting to start learning an instrument should ask for the appropriate forms from the school office. There is a waiting list for tuition on some instruments, particularly if an application is received mid-year. Applications go to the Head of the Boys’ Prep first for approval. Notice of Withdrawal The agreement for education of a pupil at the school may be terminated either by giving a full term's notice in writing or, subject to a payment of an amount equal to a full term's fees plus any amounts outstanding for previous terms, by giving notice at any time before the commencement of the next following term. Clothing and Equipment Long sleeved white shirts of school design are a mandatory part of the uniform for concerts and similar occasions, as are long trousers of school design. Uniform should be kept clean and in good condition. No buttons should be missing and shoes should be polished. Boys are asked to wear a clean shirt every day. All items of clothing and equipment must be clearly marked with the owner’s name. Boys are expected to conform to the regulations regarding clothing, equipment and appearance. The current arrangement is that boys are permitted to bring in one sensibly-sized toy or game for playtime. School can accept no responsibility for loss of or damage to toys (this includes remote-controlled cars) or games. Lost Property Most lost property that is named finds its way back to its owner eventually. Boys are encouraged to take responsibility for their own belongings. All lost property will be stored in the cupboard in the library. Boys may visit this cupboard to find missing items. Parents are not allowed to search the lost property cupboard unless they enquire first at the school office or with a member of staff. Lost property collections can also be found in the sports centre and at the senior school. Items left at the pavilion may end up there. Organisation and Independence Boys are encouraged to check their timetable and to set out their uniform, school bag and belongings the evening before so that they remember all that they need for school the next day. Forgetting an item may result in a boy being inconvenienced in a lesson though he will be less likely to forget it in the future. Parents are encouraged not to bring in items left behind by their sons; this is in order to help them to develop good habits and ultimately mature into responsible adults. Daily use of the school planner will be essential for pupils’ organisation and independence. Mobile phones and Smartwatches Only boys who walk to or from school without an adult, or travel by bus or taxi, are permitted to bring a mobile phone to school. Phones must be switched off and handed into the school office. Parents are asked not to phone or text their son during school hours and to remind their son that it contravenes school regulations if they attempt to phone or text their parents during school hours. Boys are permitted to use the school phone in an emergency though are not permitted to phone parents to ask them to bring in homework or kit that they have forgotten. This is to help ensure the smooth running of the office and also to encourage boys to be organised. Smartwatches are not permitted at Monmouth School Boys’ Prep. Health Medical and dental appointments should be made outside school hours. A note or email is required when a boy has been absent from school. No reason except illness is recognised as a sufficient excuse for absence from school unless there are exceptional circumstances and permission has previously been obtained from the Head of Monmouth School Boys’ Prep.
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