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Student Organization Empowerment Guide

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Student Organization Empowerment Guide Student Organization Empowerment Guide 201 8-2019 Table of Contents Welcome 4 Campus Engagement 4 Overview of Student Organizations 5 Requirements to be a Student Organization 6 Student Organization Recognition 6 How to Obtain Recognition 6 Benefits of Being a Recognized Student Organization 7 What it Means to be a FROZEN Organization on DragonLink 7 Fraternity and Sorority Life Organizations 8 Graduate Student Organizations 8 Rights and Responsibilities of Student Organizations 9 Expectations of Student Organizations 9 Hazing Policy 9 OED-1 Discrimination, Harassment, and Bias Incident Prevention Policy and OED-3 Title IX Sexual and Gender-Based Harassment and Misconduct Policy 10 Student Code of Conduct 10 Resources for Student Organizations 11 DragonLink 11 Leadership and Management Resources 15 Working with your Student Organization Advisor 21 Student Organization Resource Center 22 Office/Locker Space 24 Event Planning & Policies 25 Event Planning 101 25 Creating and Submitting Events through the Event Form Process 25 Reserving Space 29 Available Services and Equipment for Student Organization Events 29 Having Food at Your Events 30 Additional Event Policies 33 International Travel Policy 37 Student Organization Finances 39 Student Organization Funding Accounts 39 Making Purchases for your Student Organization 39 How to Make a Deposit 41 Funding Sources and How to Receive Funding 43 Gambling, Gaming, and Raffle Policy 45 Publicity and Promotion 47 Where to Get Posters Approved 47 Chalking Policies 47 Additional Fraternity and Sorority Life Policies 48 FIPG Risk Management Guidelines 48 New Member Presentation/Probate Show Governing Policy 50 Appendix 52 Appendix A: Campus Engagement Student Org. Support 53 Appendix B: Sample Student Organization Constitution 64 Appendix C: SORC Equipment Reservation Process 68 Appendix D: Reservable Space on Campus 69 Appendix E: Guidelines for Solicitations to Businesses 72 Welcome We are excited that you have chosen to learn more about student organizations on Drexel’s campus. An incredibly valuable aspect of Drexel University’s education happens outside of the classroom and participation in student organizations is where leadership and identity is developed, community engagement occurs, and intellectual and social interests are met. These opportunities enrich and enhance your Drexel experience, while the interpersonal and organizational skills you exercise will prove invaluable during your co-op and when you graduate. This guide is provided to you by Campus Engagement as a resource and empowerment tool to help your organization thrive. This guide outlines important policies and procedures, as well as offers tips and tricks to help you successfully manage and lead your organization. If you have any questions about the information provided, Campus Engagement is happy to help. Please note, the content of this guide is subject to change. Notice of any major changes will be distributed via email to the executive members of all student organizations and updated on the Building Organizations’ Leadership Development DragonLink page. Campus Engagement Campus Engagement’s encompasses the areas of Student Involvement and Leadership, The Student Center for Diversity and Inclusion and The Office of Fraternity and Sorority Life. Together, these areas build a sense of pride and tradition on campus and support holistic development and student success. Campus Engagement empowers student organizations through the oversight of the annual recognition process, training and development, and advisement and support of student organization leaders and members. Commitment to Inclusion Campus Engagement empowers and supports students of all backgrounds while actively creating open, welcoming, and inclusive environments. Through intentional programing, intersectional services and initiatives, Campus Engagement is committed to cultivating respect, communication, and engagement with all communities. Campus Engagement welcomes and celebrates our diverse student body and believes that creating inclusive communities strengthens student development and fosters authentic leaders and global citizens. As representatives of student organizations, we hold you to the same standards of inclusion as we work together to ensure our communities feel their whole identities are included and respected during their time at Drexel. For more information regarding ways to make sure your organizations, programs, and marketing are inclusive, please contact [email protected]. Learning Priorities Campus Engagement is committed to enhancing the learning of each Drexel student through involvement and leadership on campus. Campus Engagement fosters learning in the following areas: • Sense of Pride and Responsibility: One’s commitment and dedication to university communities and the university as a whole as a result of participation in transformational experiences that promote opportunities to develop a sense of belonging and community building. Accepting personal accountability for actions and behaviors. • Civic Engagement and Social Consciousness: Valuing individual differences and experiences, advocating for equality, fairness and respect for all people, and developing civic-minded practices and behaviors. • Learning and Integration: Developing the curiosity to explore new opportunities and the maturity and humility to seek continued growth experiences. Reflecting and integrating co-curricular experiences. Sense of Self and Purpose: Awareness of individual talents, values and interests that contribute to living a purposeful and healthy life. Acting in congruence with personal values. • Critical Thinking and Problem Solving: Having the ability to analyze and prioritize information and experiences, respond positively to ambiguity, and consider multiple perspectives when making decisions. • Interpersonal Skill Development: Building collaborative relationships, communicating effectively, managing conflict, sharing common goals, and facilitating, motivating, and empowering group dynamics. The Campus Engagement Team Campus Engagement consists of professional staff dedicated to helping you and your student organization succeed and make an impact on campus. Each organization is assigned a Campus Engagement (CE) Contact who will be your organization’s go to staff person as it relates to organizational management, event approvals, and general questions or concerns. A list of the Campus Engagement staff office hours and contact info as well as the breakdown of organizations and your CE Contact are listed in Appendix A of this document. Overview of Student Organizations Annually, Drexel University recognizes over 250 organizations that represent a diverse scope of interests and missions. Student organizations fall into one or more of the following categories: - Academic & Professional - Club Sports - Civic Engagement and Social Action - Identity Based Organizations - Fraternity/Sorority Life - General Interest - Graduate Student Organization - Joint Student Organization - Performing and Fine Arts/Media - Undergraduate Student Organization Campus Engagement oversees the recognition process and supports all student organizations with the exception of Club Sports, which is managed by Drexel’s Recreational Athletics Department. Requirements to be a Student Organization Campus Engagement defines a student organization as “a group of students whose open membership is centered on a unique mission and purpose that brings value to life at Drexel University and creates an opportunity for learning, student governance and leadership.” OFFICER POSITIONS Each organization must have at least four individuals to hold the four required positions. These positions are: President, Vice President, Treasurer, and Event Coordinator. Each of these positions must be held by a different person. Each organization must also have a Faculty/Staff Advisor. This position must be filled by a full time Faculty or Professional Staff member of Drexel. Additionally, student organizations must be: - Completely student run, governed, and organized - Have opportunities, at both the executive and general member levels, for leadership growth and development - Have membership open to all students unless granted written exemption - Must not serve solely as a mechanism to advance a University department or academic program - Must not serve solely as a mechanism to advance a student’s academic status or grade - Must not be started by or operated by a faculty or staff member Student Organization Recognition How to Obtain Recognition Student Organizations must be recognized annually by the University. The recognition process for organizations on the fiscal year cycle (July-June) begins in April and ends in June. The recognition process for organizations on the calendar year cycle (January-December) begins in December and ends in February. To be on the calendar year an organizations must have applied and been granted written permission based on national, regional, etc. requirements. The following steps are required to obtain recognition status each year: 1. Four officer positions and advisor position are updated with the correct individuals on the organization’s DragonLink page 2. Four officers attend a BOLD Conference and complete the online training module corresponding to their officer position 3. The president properly completes the re-registration form found on the organization’s DragonLink page 4. Advisor attends in person or online information session bi-annually and completes Advisor
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