II II LEM Second Annual Report
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, ft>-A-ep-:sCc S ,I c?fC{1-q~ 11 LEM Second Annual Report I February 1, 1994 - January 31, 1995 •I t II t ·1 I I LOCAL ENVIRONMENTAL MANAGEMENT PROJECT (LEM) Prepared by: I LEM Project Office, Krakow, POLAND a field unit of Research Triangle Institute (RTI) I Research Triangle Park, NC 27709 I Funded by: U.S. Agency for International Development Washington, DC 20523 I Project No. 180-0039 Contract No. EUR-0039-C-00-2065-00 I I April, 1995 . ":1 I LEM SECONd ANNUAl REpoRT " I TABLE OF CONTENTS I PREFACE ................•........................................................................................................... 1 I. INTRODUCTION ..............................................................•......................•...................... 3 'I II. SUMMARY OF MAJOR ACCOMPLISHMENTS 5 III. REVIEW OF LEM ACTIVITIES BY COUNTRY..........................•.._ 7 1. Poland ~ 7 J 2. Hungary , 9 3. Conference Attendance and Representation 11 I IV. LEM PROJECT COORDINATION, COOPERATION AND CONTACT.•............ 13 1. LEM and USAID Assisted Programs 13 2. LEM Relations with USAID Offices in Poland and Hungary 14 I 3. LEM Relations With Host Country Organizations 14 V. ACTUAL LEM ACTIVITIES AND CONFORMANCE WITH WORK 1994 WORK PLAN 17 1. Comments on Technical Assistance & Training Goals 17 Technical Assistance: 17 ·Training 18 I 2. Comparing Details of 1994 Proposed Activity With Actual Activity in Technical Assistance and Training 20 I VI. LEM STAFFING AND ORGANIZATION 21 VII. DISCUSSION OF PROBLEMS ENCOUNTERED AND LESSONS LEARNED .. 23 1. Problems Encountered 23 I 2. Lessons Learned 24 VIII. PRESENTATION AND DISCUSSION OF IMPACT INDICATORS.•.•••.....••...•.. 25 IX. PROPOSED ACTIVITIES FOR FEBRUARY 1-JULY 7,1995........•••.............•.... 29 I 1. Poland 29 2. Hungary : 30 I X. THE LEM EXTENSION: PRESENTATION AND COMMENTS 33 I APPENDICES Appendix I t Summary ofLEM Monthly Reports for Poland and Hungary: February, 1994 - January, 1995 Appendix II I Participants: A) Map Showing Participating Polish Municipalities B) Profiles ofPolish Training Participants I C) Maps SHowing participating Hungarian Municipalities I LEM SECONd ANNUAl REPORT Appendix III Listing ofLEM Reports: July, 1992 - March, 1995 Appendix IV Comparison Between 1995 Work Plan Proposed Activities and Actual a) Hungary: TAffraining (2) b) Poland: TA c) Poland: Training Appendix V Lem Organization, Staffing and Office Files: a) Organization Chart b) Job Description c) Office Filing System Appendix VI Lessons Learned - and Learning Appendix VII Impact Indicators / ".. Appendix VIII Summary ofProposed Scope ofWork for LEM Extension: Poland & Hungary • - ..... I LEM SECONd ANNUAl REpoRT -,, PREFACE I This SeCond Annual Report of the Local Environmental Management Project CLEM), covering the period from February 1, 1994 to January 31, 1995, is a requirement ofthe contract , between the Research Triangle Institute and the US Agency for International Development for implementation ofthe project. The Report outlines the accomplishments of LEM in Poland and HiIngary during the I reporting year and details LEM's experience in providing technical assistance and training in the two countries while maintaining their separate focus: waste water management in 5 Polish cities and solid waste management in 4 Hungarian cities. The narrative also shows how the I, LEM project interacts with a small universe of contacts, essential to its purpose as a US sponsored project including other US supported projects, counterparts at the local, regional and central government level, non-governmental organizations, international organizations, t conferencing and finally with US agencies working overseas, e.g. the USAID Offices in Poland and Hungary as well as US diplomatic residents. I Other sections of the Report examine problems that have occurred in both countries which have made implementation difficult and also examines "lessons learned" during the course of the project's existence. One section, important in the light of AID's emphasis on , measurement, presents both quantitative and qualitative impact indicators and discusses their application. Future activities encompassing the remainder of the current project life are also enumerated.The Report concludes with an exposition of the proposed two year extensjon of I- the project and discusses aspects ofproject management during the extension aimed at using the limited funds to better advantage by relying more on Polish and Hungarian technical, I training and managerial expertise. Also included are eight appendices which support the discussions in the body of the report. These make good reference points and may prove· interesting to development professionals I eJq)lo 'ng effec e ways to implement similar projects. I I March 31, 1995 I 1 I I I LEM SECONd ANNUAl REPORT I I, I. INTRODUCTION I The Local Environmental Management Project (LEM) is a three year (1992-1995) project operated by the Research Triangle Institute under contract with AID's Office of Environment and Natural Resources. Its object is to improve local environmental management with I particular focus on two central European countries. In Poland LEM has five clients cities who are involved in solving the problems of waste water management while in Hungary LEM works with four cities in solid and hazardous waste management. LEM accomplishes its t objectives through the provision of a wide range of technical assistance coupled with an extensive training program. The lessons learned in LEM are spread to other communities in ,I each country through technical workshops and by inclusion of interested communities in the LEM training program. This is the Local Environmental Management Project's (LEM) second Annual Report and is t written primarily to respond to the AID requirement that Research Triangle Institute (RTI), submit an annual report which describes progress and constraints and outlines planned activities for the remainder of the project life. At the same time the annual report exercise I establishes for RTI, LEM and AID a permanent record ofhow the funds were used to. achieve project goals. I But perhaps its more lasting feature is an insight into project development that could be of value to development professionals designing, or operating, similar projects; a review of the )" Report, especially ofcertain ofthe appendices, may convey experience that will assist qthers in avoiding similar pitfalls, e.g. Lessons Learned, or in adapting procedures and project elements, e.g. LEM's training courses, that may eliminate preliminary experimentation in I project start-up. The Report does not follow a regular calendar year because of the difference between the project contract start date (July 7,1992) and the field-work start date (February 7, 1993) which I situation was thoroughly explained in the first LEM ANNUAL REPORT, p.7. As a result, the period covered for this report is February 1,1994 to January 31,1995. I The major sections ofthis SECOND ANNUAL REPORT include a summary ofthe Report's main features which is followed by more detailed discussion of project relationships with other USAID projects and counterparts, comparison of proposed work plan with actual I, activities, problems and lessons learned, impact indicators, proposed activities to the end of the project and, finally, a look at LEMs future. I For those interested in particular details ofLEM operations, eight appendices cover training, project organization, publications, monthly report synopsis, lessons learned, impact indicators I and the activity scope for the proposed LEM extension. I I I LEM SECONd ANNUAl REpoRT ,I II. SUMMARY OF MAJOR ACCOMPLISHMENTS I LEM's major accomplishments during this reporting period were: • Completion of all major technical assistance to the nine municipalities in Poland and I Hungary and establishment ofprocedures for specialized technical assistance. • Development and implementation of all but one of the eight training courses for Poland and Hungary. The only one not completed by January 31,1995, Waste Water Treatment I PlantOperators, will be given in April, 1995. I • Turnover ofthe two major Hungarian training courses to three Hungarian training institu tions who will incorporate the courses into their regular extension training curriculum. • Spread ofLEM's technical assistance and training procedure to include over 50 non-LEM I' municipalities in Poland and Hungary. • Acceptance of the' LEM operation by regional and central government agencies, I especially in Poland. • Coordination ofLEM activities with other USAID sponsored projects such as EPA, WEF, I EAP, ETP wherein a constantly used channel ofcommunication exists. I • Cooperative efforts maintained with ngos such as the German Marshall Fund, the Olawa Foundation, Polish Sanitary· Engineers Association, the Hungarian School of Pubiic , Administration, the Hungarian Municipal Cleansing Association, etc. • Construction start-up on all five waste water projects in the Polish LEM municipalities and constructive management/financing changes to solid waste management in the II Hungarian LEM municipalities ofGyor and Ozd. • International assistance cooperation between Poland and Finland promoted by the use of I LEM's training courses. • Successful efforts to promote funding for LEM projects in Poland and the continual I ol1treach effort toexplore other sources through seminars and workshops. • Integration ofHungarian-Polish LEM activities by the transference through reports, work 1 shops and technical assistance ofthe Hungarian