, ft>-A-ep-:sCc S ,I c?fC{1-q~ 11 LEM Second Annual Report I February 1, 1994 - January 31, 1995
•I t II t ·1 I
I LOCAL ENVIRONMENTAL MANAGEMENT PROJECT (LEM)
Prepared by: I LEM Project Office, Krakow, POLAND a field unit of Research Triangle Institute (RTI) I Research Triangle Park, NC 27709
I Funded by: U.S. Agency for International Development Washington, DC 20523 I Project No. 180-0039 Contract No. EUR-0039-C-00-2065-00 I I April, 1995 . ":1 I LEM SECONd ANNUAl REpoRT
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I TABLE OF CONTENTS I PREFACE ...... •...... 1 I. INTRODUCTION ...... •...... •...... 3 'I II. SUMMARY OF MAJOR ACCOMPLISHMENTS 5 III. REVIEW OF LEM ACTIVITIES BY COUNTRY...... •.._ 7 1. Poland ~ 7 J 2. Hungary , 9 3. Conference Attendance and Representation 11 I IV. LEM PROJECT COORDINATION, COOPERATION AND CONTACT.•...... 13 1. LEM and USAID Assisted Programs 13 2. LEM Relations with USAID Offices in Poland and Hungary 14 I 3. LEM Relations With Host Country Organizations 14 V. ACTUAL LEM ACTIVITIES AND CONFORMANCE WITH WORK 1994 WORK PLAN 17 1. Comments on Technical Assistance & Training Goals 17 Technical Assistance: 17 ·Training 18 I 2. Comparing Details of 1994 Proposed Activity With Actual Activity in Technical Assistance and Training 20 I VI. LEM STAFFING AND ORGANIZATION 21 VII. DISCUSSION OF PROBLEMS ENCOUNTERED AND LESSONS LEARNED .. 23 1. Problems Encountered 23 I 2. Lessons Learned 24 VIII. PRESENTATION AND DISCUSSION OF IMPACT INDICATORS.•.•••.....••...•.. 25 IX. PROPOSED ACTIVITIES FOR FEBRUARY 1-JULY 7,1995...... •••...... •.... 29 I 1. Poland 29 2. Hungary : 30 I X. THE LEM EXTENSION: PRESENTATION AND COMMENTS 33 I APPENDICES Appendix I t Summary ofLEM Monthly Reports for Poland and Hungary: February, 1994 - January, 1995
Appendix II I Participants: A) Map Showing Participating Polish Municipalities B) Profiles ofPolish Training Participants I C) Maps SHowing participating Hungarian Municipalities I LEM SECONd ANNUAl REPORT
Appendix III Listing ofLEM Reports: July, 1992 - March, 1995
Appendix IV Comparison Between 1995 Work Plan Proposed Activities and Actual a) Hungary: TAffraining (2) b) Poland: TA c) Poland: Training
Appendix V Lem Organization, Staffing and Office Files: a) Organization Chart b) Job Description c) Office Filing System
Appendix VI Lessons Learned - and Learning
Appendix VII Impact Indicators
/ ".. Appendix VIII Summary ofProposed Scope ofWork for LEM Extension: Poland & Hungary •
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..... I LEM SECONd ANNUAl REpoRT -,, PREFACE
I This SeCond Annual Report of the Local Environmental Management Project CLEM), covering the period from February 1, 1994 to January 31, 1995, is a requirement ofthe contract , between the Research Triangle Institute and the US Agency for International Development for implementation ofthe project.
The Report outlines the accomplishments of LEM in Poland and HiIngary during the I reporting year and details LEM's experience in providing technical assistance and training in the two countries while maintaining their separate focus: waste water management in 5 Polish cities and solid waste management in 4 Hungarian cities. The narrative also shows how the I, LEM project interacts with a small universe of contacts, essential to its purpose as a US sponsored project including other US supported projects, counterparts at the local, regional and central government level, non-governmental organizations, international organizations, t conferencing and finally with US agencies working overseas, e.g. the USAID Offices in Poland and Hungary as well as US diplomatic residents.
I Other sections of the Report examine problems that have occurred in both countries which have made implementation difficult and also examines "lessons learned" during the course of the project's existence. One section, important in the light of AID's emphasis on , measurement, presents both quantitative and qualitative impact indicators and discusses their application. Future activities encompassing the remainder of the current project life are also enumerated.The Report concludes with an exposition of the proposed two year extensjon of I- the project and discusses aspects ofproject management during the extension aimed at using the limited funds to better advantage by relying more on Polish and Hungarian technical, I training and managerial expertise. Also included are eight appendices which support the discussions in the body of the report. These make good reference points and may prove· interesting to development professionals I eJq)lo 'ng effec e ways to implement similar projects. I
I March 31, 1995 I 1 I I I LEM SECONd ANNUAl REPORT I I, I. INTRODUCTION
I The Local Environmental Management Project (LEM) is a three year (1992-1995) project operated by the Research Triangle Institute under contract with AID's Office of Environment and Natural Resources. Its object is to improve local environmental management with I particular focus on two central European countries. In Poland LEM has five clients cities who are involved in solving the problems of waste water management while in Hungary LEM works with four cities in solid and hazardous waste management. LEM accomplishes its t objectives through the provision of a wide range of technical assistance coupled with an extensive training program. The lessons learned in LEM are spread to other communities in ,I each country through technical workshops and by inclusion of interested communities in the LEM training program.
This is the Local Environmental Management Project's (LEM) second Annual Report and is t written primarily to respond to the AID requirement that Research Triangle Institute (RTI), submit an annual report which describes progress and constraints and outlines planned activities for the remainder of the project life. At the same time the annual report exercise I establishes for RTI, LEM and AID a permanent record ofhow the funds were used to. achieve project goals. .
I But perhaps its more lasting feature is an insight into project development that could be of value to development professionals designing, or operating, similar projects; a review of the )" Report, especially ofcertain ofthe appendices, may convey experience that will assist qthers in avoiding similar pitfalls, e.g. Lessons Learned, or in adapting procedures and project elements, e.g. LEM's training courses, that may eliminate preliminary experimentation in I project start-up. The Report does not follow a regular calendar year because of the difference between the project contract start date (July 7,1992) and the field-work start date (February 7, 1993) which I situation was thoroughly explained in the first LEM ANNUAL REPORT, p.7. As a result, the period covered for this report is February 1,1994 to January 31,1995.
I The major sections ofthis SECOND ANNUAL REPORT include a summary ofthe Report's main features which is followed by more detailed discussion of project relationships with other USAID projects and counterparts, comparison of proposed work plan with actual I, activities, problems and lessons learned, impact indicators, proposed activities to the end of the project and, finally, a look at LEMs future.
I For those interested in particular details ofLEM operations, eight appendices cover training, project organization, publications, monthly report synopsis, lessons learned, impact indicators I and the activity scope for the proposed LEM extension. I I I LEM SECONd ANNUAl REpoRT ,I II. SUMMARY OF MAJOR ACCOMPLISHMENTS I LEM's major accomplishments during this reporting period were: • Completion of all major technical assistance to the nine municipalities in Poland and I Hungary and establishment ofprocedures for specialized technical assistance. . • Development and implementation of all but one of the eight training courses for Poland and Hungary. The only one not completed by January 31,1995, Waste Water Treatment I PlantOperators, will be given in April, 1995. I • Turnover ofthe two major Hungarian training courses to three Hungarian training institu tions who will incorporate the courses into their regular extension training curriculum.
• Spread ofLEM's technical assistance and training procedure to include over 50 non-LEM I' municipalities in Poland and Hungary.
• Acceptance of the' LEM operation by regional and central government agencies, I especially in Poland.
• Coordination ofLEM activities with other USAID sponsored projects such as EPA, WEF, I EAP, ETP wherein a constantly used channel ofcommunication exists. I • Cooperative efforts maintained with ngos such as the German Marshall Fund, the Olawa Foundation, Polish Sanitary· Engineers Association, the Hungarian School of Pubiic , Administration, the Hungarian Municipal Cleansing Association, etc. • Construction start-up on all five waste water projects in the Polish LEM municipalities and constructive management/financing changes to solid waste management in the II Hungarian LEM municipalities ofGyor and Ozd. • International assistance cooperation between Poland and Finland promoted by the use of I LEM's training courses. • Successful efforts to promote funding for LEM projects in Poland and the continual I ol1treach effort toexplore other sources through seminars and workshops. • Integration ofHungarian-Polish LEM activities by the transference through reports, work 1 shops and technical assistance ofthe Hungarian solid waste experience to Polish needs. • Introduction of LEM's school-to-school program for selected Polish municipalities by which ten Polish schools are paired with ten US schools involving 484 .students to t exchange material on environmental problems. j • The growth and professional commitment ofLEM Polish & Hungarian staff, full and part time; working individually or in project groups the staff are gradually assuming more responsibility for operation ofthe LEM program.
I 5 ~ f LEM SECONd ANNUAl REpoRT a t III. REVIEW OF LEM ACTIVITIES BY COUNTRY
" LEM's major activities during the reporting period are listed by country.under four major headings: technical assistance, training, reports and publications and project workshops and I seminars. Appendix I details these activities by month. In addition this section contains a third heading describing LEM's attendance at major international and regional conferences where the LEM project - in Hungary and Poland -'- was I presented as a part of the European development scene focusing on local environmental I issues and problem solving. t' ·1. Poland I a. Technical Assistance • Completed final Project Analysis Reports (PARs) for Namyslow & Nowa Sol as well 'I as non-point source studies for Ziebice and Swieta Katarzyna. .• Construction start up of waste water treatment plants or systems by all five LEM I municipalities. • Production of Ziebice's public information video with LEM assistance; inaugural , showing in November, 1994. • Participated in cooperative funding ofWaste Water Facility Plans for Ziebice and Sw. Katarzyna; provided detailed technical assistance on the individual plans and on I production ofgeneral guidelines for facility plans applicable to Polish municipalities; arranged similar agreements with Namyslow who will begin their facility plan I, exercise by February, 1995. • Dedicated LEM Technical Library housed in the building of the ·Wroclaw Regional Water Management Authority with a donation of 300 technical volumes from LEM, , EPA, WEF,AWWA and other organizations.
• Assisted 12 non-LEM municipalities by responding to technical assistance requests on I waste water, solid waste, facility planning, regional cooperation for waste water treatment and public information. f • Arranged for LEM expat technical consultants working on Hungarian solid waste problems to visit Polish municipalities; conducted five workshops, four sites visits and gave written recommendations for improvement. Similar arrangements effected with I Krakow City Officials through problems solving sessions focused on landfill management problems.
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• Started school-to-school public information program. Ten 'Polish schools (7 elementary and 3 high schools) paired with a similar array of schools in the United States involving 484 students. Schools exchange introductory background material, define a set of environmental problems and exchange scrapbooks on activities tasked to help solve the problems. LEM provides translation service, guidance between students oftwo countries, fostering interchange on common environmental problems.
b. Training
• Launched LEM's environmental training program with five ofthe six planned courses: Public Information, Business Planning for Municipalities, Financial Administration for Waste Water Operations, Management and Organization .for Waste Water Operations and Project Management given to 150 participants over 8 sessions using five manuals, five training syllabi, five sets of course-oriented handouts and 15 supplementary information booklets. All material is in Polish and all courses are conducted in Polish.
• Appendix II includes a map of Poland locating municipalities represented in LEM training while accompanying charts profile participants who attended the courses.
• Reviewed final draft of the Treatment Plant Operators Course to be given in April, 1995; autho~zed drafting of a training manual and syllabus for a Sludge Management Course to be given as part ofthe LEM extension.
• Proposed a cooperative international training program to the Union of Baltic Cities organization operating under the Helsinki Convention, using LEM developed courses in the Union's waste water training program.
• Submitted proposals for Ii cooperatively funded training program using LEM manuals and training expertise to the Gdansk Regional Water Management Authority, the Ministry ofEnvironment and the National Fund for the Environment.
• IssQ.ed report summarizing participant evaluations ofthe first five training courses.
c. Publications and Reports
• Produced 25 tr~ining publications (Polish), 12 monthly reports (English), 2 Project Analysis Reports (Polish and English versions) and 10 subject matter reports (Polish and English variously). All these publications were produced in-house by the LEM staff. • Received 1105 incoming communications in LEM office during this period and I responded by sending out 1176.
• Revised and updated listing of all LEM publications of significant interest since project incepti~n; Appendix III contains the listing. I 8 • I LEM SECONd ANNUAl REpoRT d. Seminar and Workshops
I, • In addition to its regular training schedule, LEM conducted 4 project/problems . solving workshops, 5 solid waste workshops and one financing-source seminar. Total attendance was 263 representing 120 municipal, voivodship, academic and NGO t organizations.
• LEM also conducted occasional Environmental Forums at its Krakow Office, I featuring LEM consultants discussing environmental problems. During the reporting period LEM held three such forums covering public information, waste water organization, solid waste problems and ~echnical requirements for waste water' produced effluent. A total of 45 attendees participated representing 14 organizations • including municipalities, voivodships, Peace Corp and NGOs. . •• I 2. Hungary a. Technical Assistance
• Completed detailed solid waste measuring analysis of the Gyor Landfill through use of LEM expat consultants as part of LEM contribution to long range planning for "I, Gyor Solid Waste Operations • Delivered to City of Ozd detailed report on suggested improvement in the financial t management and operations of its solid waste function. Follow-up session three months after·the report was delivered showed that over 80% ofrecommendations had been adopted including reorganization of the city-wide solid waste management and I increases in dumping fees to offset maintenance costs. . • Delivered at request of City of Miskolc preliminary management study on the , potential of transforming city owned companies engaged in solid waste and waste water into shareholder companies.
• Conducted a pace-setting "fIrst" county wide comprehensive medical waste study at I request of regional health a:uthorities. Undertaken by LEM consultants, field work focused on medical waste practices of 12 county hospitals, prpducing a set of 14 I, "action-plan" recommendations. • Assisted the Ozd solid waste management committee in devising a plan to relieve negative effects of sludge disposal at the landfill. Detailed proposal sent to the I Regional Environmental Inspectorate for approval before application to the Ministry , ofEnvironment for funding. • Conducted preliminary survey for Kumszentpeter City and nearby municipalities on the establishment of a regional solid waste operation and presented results to mayor, I representatives ofother municipalities. I
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b. Training
• Concluded contract agreements with three Hungarian Universities- Miskolc, Gyor and Vesprem - to implement two LEM training courses on solid waste management: Landfill Operations and Financial Management; agreement stipulates that courses will then be included in regular adult education program.
• Organized three training-of-trainer sessions for instructors from three universities prior to their giving the courses noted above. ... • Completed final translation of Landfill Management & Operations Manual, instructor's manual, handouts and overheads in preparation for the training course.
• Conducted the Landfill Management and Operations Course in Vesprem and Miskolc on January 17-19, 1995 and January 24-26, 1995 for 47 participants from 22 organization including municipal provider companies, municipal officials and NGOs.
• Completed translation/edit of two finance manuals -Revenue Administration and Enterprise Budgeting for Solid Waste Management - including instructor's guide, handouts and overheads preparatory to the February training courses at Gyor and Miskolc.
c. Publications and Reports
• LEM produced 7 training publications (Hungarian) and 9 subject matter reports (Hungarian and English variously). Hungarian publications were produced by LEM's contract translating and printing office while English versions were produced by Research Triangle Institute's publications division..
• Appendix III includes an updated listing ofall LEMlHungarianpublications.
d. Seminars and Workshops
• In addition to its training courses LEMlHungary held three workshops with its training.and subject matter coordinating committees with 35 participants representing 11 organizations including municipalities, universities, regional authorities and NGOs.
• LEMlHungary, in cooperation with the Budapest School of Public Administration, held a two day Seminar on Regional Problems in Solid Waste Administration, April 6 & 7, attend~d by 68 people representing a wide spectrum of expertise from the Ministry of Environment to municipal mayors to academics.An extensive, two language Report of the Seminar has been completed and will shortly be issued and sent to all participants.
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10 I LEM SECONd ANNUAl REPORT 3. Conference Attendance and Representation
.1 One LEM objective is to insert its project experience into the mainstream of European development knowledge so that LEM's accomplishments in Poland and Hungary.can have wider currency and access. LEM also wants to know about new trends in solving the I problems of local environmental management.Such is the impetus for LEM's participation in the following·conferences.
I, • European Conference on Sustainable Cities and Towns, 24-27 May, 1994, Aalborg, Denmark Project Manager made presentation on LEM Project at I Workshop Session on Strategies for Sustainable Cities and Towns • International Conference on Municipal and Rural Waste Water Supply & Water Quality, 31 August-2 September, 1995, Poznan LEM Project Manager Delivered I Opening Speech of Welcome; LEM Project also received an award plaque given to the LEM project by Polish Association ofSanitary Engineers and Assistants
I • Conference on Environmental Problems and Their Solutions, sponsored by the US Consular General, September 21, 1994 held at the Academy of Mining and Metallurgy, Krakow LEM Project Manager gave a briefing on the LEM project and 'I described the status and problems of waste water and solid waste management in Poland & Hungary as seen through the LEM project.
I • Conference on Municipal Bonds: Forgotten Way of Financing Local Investments, November 7-8, 1995, City Hall, Krakow Presentation by LEM t Consultant Dr. Marek Lyszczak based on a study made for LEM Project I,' 1 I I 1, I I j
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IV. LEM PROJECT COORDINATION, COOPERATION AND CONTACT
LEM does not work in a vacuum; it is connected to the family of USAID operations in Hungary and Poland as well as to a variety of counterparts in each country. Without this network LEM's value would be diminished and its effect diluted. Consequently, the LEM staff makes a determined effort to coordinate and cooperate with rela;ted projects, with knowledgeable sourc~s in the US and the local community and, most importantly, with its counterpart contacts in Poland and Hungary. A summary of these linkages - under three headings - follows.
L LEM and USAID Assisted Programs
Examples of cooperation with USAID assisted program and projects are discussed below; Appendix I exhibits, via the monthly report summ'aries, details ofthese contacts
• LEM has worked closely with USAID supported project through its continuing contacts with the Environmental Protection Agency, The Water Environmental Federation, the Water For People project and the American Water Works Association. Through specific project support and assistance, training and cooperative use of technical advise and information, LEM has maintained close ties with the above . organizations in the Krakow and Silesia Regions.All the above organizations contributed reference books to the LEM Technical Library established at the Wroclaw Office ofthe Regional Water Management Authority.
• LEM maintains direct contact with the ENR's Environmental Action Program, attending meetings in Warsaw, holding discussion at the LEM Krakow office and supporting EAP activities in Silesia and Lublin surveys.
• LEM has worked with Peace Corp volunteers in the area who have been frequent visitors to LEM's Krakow Office and have attended many of the LEM sponsored Environmental Forum. LEM has, as well, supported the MBA Enterprise Corp and currently employs a former MBA corp member as a part time consultant
• LEM has continuous working relations with WASH and its successor program, EHP, through exchange of training material and has received from EHP detailed training schedules, for example, ofwaste water treatment plant operators that were helpful in directing LEM's training approach.
• Under the USAID Housing Loan Guarantee project; LEM set up field visits for field staff of the Project to three of its member municipalities and sponsored a one day workshop for Housing Loan financial experts to discuss the program with LEM municipalities. \~ LEM SECONd ANNUAl REPORT
• Frequent contacts are also underway with the USAID/ENRIHIID environmental advisor to the Ministry of Environment, Dr. Glenn Anderson who visited the LEM Krakow Office on February 3, 1995 and who was represented at the LEM Funding Seminar in Wroclaw, February 28, 1995.
• In the training field, LEM has used ETP trainers as facilitators and training, consultants in organizing its own training programs.
• LEM supports contacts with the German Marshall Fund and with' its assistance co _..... sponsored the funding ofthe City ofZiebice's video film on the environment which is slated to become a teaching tool in the Ziebice school system.
2. LEM Relations with USAID Offices in Poland and Hungary
LEM project management and field personnel have continued to maintain open channels of communication and information with project officers in USAIDlPoiand and USAID/Hungary. The monthly report on Poland and Hungary is sent to both' the USAID Representative and to the project specialists in charge of LEM in each Mission. The Project Manager makes frequent trips to both Warsaw and Budapest and meets with the respective project specialists on these occasions to briefthem on activities and to receive suggestions on improvements ofproject activities.
The USAIDlPoland project specialist is a frequent visitor to the Krakow Office while the USAID/Hungary project specialist has accompanied.the LEM project manager on a number offield trips inspecting LEM activities. The USAID Representative in Poland, Don Pressley, presided at the dedication of the LEM Technical Library in Wroclaw on October 25, 1994 while Mary Likar, special assistant to the USAID Representative in Hungary, opened the LEM sponsored Seminar on Regional Aspects of Solid Waste Management on April 6, 1994 ,.... in Budapest.
LEM also enjoys an important contact in Krakow with the Office of the US Consul General -. where contact is weekly and where support, suggestions and area information is made available by Officers of the Consulate. LEM has also participated in a number of Consulate sponsored workshops and business meetings, including the' day 19n9 Conference on Environmental Problems, September 21, 1994.
3. LEM Relations With Host Country Organizations
In Poland LEM, besides maintaining almost weekly contact with the five LEM municipalities, works closely - and frequently - with the Ministry of Environment, the National Fund for the Environment, the Regional Water Management Authority in Wroclaw, the Poznan Branch of the 'Polish, Sanitary Engineers and Technicians Association and to a lesser extent with the five voivodships in which the LEM gminas are situated. Examples of the importance of these contacts are the letter of appreciation for LEM's work from the Minister ofEnvironment, dated June 20, 1994; the participation ofofficers from the National Fund in the development and delivery of the Business Plan Training Course; the Award of •
14 I lEM SECONd ANNUAl REpoRT Merit given LEM by the Poznan Group at their International Water Conference on August 31, 1994; a letter of appreciation from the president of the Self-Government Parliament of I Walbrzych Voivodship for assistance given in technical discussions of rural waste water problems and treatment. -
I In Rungary" LEM, besides maintaining frequent contact through the LEM Bungarian Representative, Dr. Peteri Gabor, with the LEM municipalities, works with the Ministry of Environmental Protection and Regional Policy, the Ministry of Interior, the Regional I Environmental Inspectorate in Borsod-Reves County, Borshod County Government and The Ecological Institute for Sustainable Development. Examples ofthe value ofthese contacts are the cooperation of Dr. Peter Szabo, Deputy State Secretary, Ministry of Environment, in keynoting the Seminar on Regional Aspects of Solid Waste Management, April 6-7, 1994 and his backing of LEM's efforts to secure regional funds for the City of Ozd's landfill • rehabilitation; the work of Mr. Gyorgy Kertesz, Deputy Director of the Ministry of Interior's I- Settlement Department, in working out the legal details for the Landfill Operation and Management Manual; the appointment oLa former LEM consultant, Dr. Pinter Istvan, as I- director ofthe Regional Environmental Inspectorate in Borsod-Reves County. t I t ,I, J I 1 I I I
I 15 I LEM SECONd ANNUAl REpoRT I t v. ACTUAL LEM ACTIVITIES AND CONFORMANCE WITH I WORK 1994 WORK PLAN'
The Plan For Technical Assistance & Training - 1994 submitted to AID in December, 1993 t has been the working guide for LEM activities during this reporting period. How LEM has lived up to the expectations contained in the 1994 Work Plan is summarized in this section by a) commenting on progress in attaining the Technical Assistance Goals (Section 2.2., p. 5) I and the Training goals (Section 3.2., p.7) and b) through Appendix IV detailing our response to specific technical assistance and training by first listing proposed 1994 work plan activities I along with commentary on actual performance. I 1. Comments on Te~hnical Assistance & Training Goals
I, In the following analysis we have first quoted one line of the Technical Assistance Goals in the 1994 Work Plan and then discussed our activity within that goal. I I' Technical Assistance: a. Providing timely response to requests 'by LEM municipalities for project related support.
I This has been LEM's hallmark and using both expat and local experts LEM has been able to' fulfill this goal.
i Example (poland): Three LEM gminas asked for help in long term planning of waste water facilities. LEM provided expat expertise, partial funding and a local planning expert to help I review consultants plans to make them conform with good practice. Example (Hungary): Ozd asked for help in applying to regional fund for money to design alternatives to sludge dumping in its landfill. LEM provided a short term local consultant, I .worked with the Regional Inspectorate in approving the plans and alerted the Ministry of I Environment's Regional Planning Department on the potential for the fund application. b. Increase Ability of LEM municipalities to manage their own resources.
I Here both technical assistance, especially in the Project Analysis Reports. (PAR), have I, contributed to this goal.
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Example (poland): Working with LEM consultants - and following the LEM-provided PAR - officials in Swieta Katarzyna submitted a factual and logical argument for direct contributions to the expensive by-pass interceptor required by Wroc1aw Voivodship and City ofWroclaw's environmental department in SW's current sewer project. Funds for this purpose recently were made available to SW to support the construction ofthis by-pass.
Example (Hungary) Gyor, using the PARas its basis, was able to convince the City Council to appropriate funds for the installation ofweighing scale which would pay for itself in three years based on more exact billing for landfill dumping. The installation is to be completed in 1995.
c. Secure Resources from National & International Funding sources and to explore all project financing alternatives.
In Poland, partially through LEM efforts, all five ofthe waste water projects are "coming out ofthe ground" attesting to the presence offunding sources, particularly at the voivodship and central government funds. In Hungary funds are only now becoming available for solid waste problems for which, as noted above, the City ofOzd is making application.
.On this same subject, LEM's efforts to find funds for the Polish projects are described in a recently issued report, LEM FUNDING EFFORTS FOR POLISH· WASTE WATER PROJECTS, February, 1995.
d. Eliciting feedback from Polish & Hungarian Municipalities on training and technical assistance.
LEM has provided a feedback channel, especially in its training courses, through participant evaluation in Poland and Hungary which, in tum, has given LEM useful critical comments and suggestions on improving the training and providing additional technical assistance. The Polish feedback has been carefully set out in LEM's report: SYNOPSIS OF PARTICIPANT EYALUATIONS OFLEM POLISH TRAINING COURSES, February, 1995. For Hungary, with the training completed in February using the same participant feedback, a similar report will be available byApril, 1995.
Training
"' In the commentary which follows we have first quoted - or partially quoted ifthe statement is I too long - a line or phrase from the Training Goals taken from the 1994 Work Plan and then discussed our activity within that goal.
a. To be of practical value••.
Nearly all the courses merit the distinction ofbeing eminently practical, so much so that LEM has .received numerous requests for repeat performances in project management, management ofwaste water organizations,. business planning, landfill operations and management.
18 I LEM SECONd ANNUAl REpoRT Example: business plan course (polish) was expanded to three days and new material added I making it applicable with more practical examples. Example: landfill operations (Hungary) This course has been added to the Oyor University's offering of adult training because of demand, even though they did not give the I course under the current LEM training program.
I b. To focus on the financing needs and identification of potential sources to fund LEM proposed projects... I This has gone forward, especially in the Polish program, with emphasis on the business plan course. LEM has also sponsored workshops which focus, in whole or in 'part, on funding I sources. Example: Funding Workshop (polish) LEM convened a one day workshop in February, 1995 for its gminas to discuss applications to the ECO Fund and loan possibilities with Bank I, for Social Initiatives; also present was an advisor in the USAID Housing Loan project who renewed previous discussions on use ofthe housing loans.
, Example: Regional Solid Waste Conference (Hungary) At this seminar in April, 1994 the Ministry representatives made it clear that national fund applications in solid waste must show a regional component 'before they would be considered which encouraged two LEM I municipalities to work on this point in their own landfill expansions preparatory to making , application to the national fund. c. To apply to other municipality in Poland or Hungary and to be replicable. I In Poland and Hungary the courses have included LEM and non-LEM municipalities: Poland included 24 non-LEM municipalities while Hungary had 15. Each ofthe Hungarian courses , has been given twice and four ofthe six courses in Poland have been given twice. d. Building Institutional Capacity for continuation of the courses by other , than LEM In Hungary three universities have incorporated LEM courses in their regular curriculum for I the fall semester; In Poland providers have been identified include the Poznan Branch, Polish Sanitary Engineers Association, CityProf Company in Krakow and the Regional Water I Management Authorities in Wroclaw and Gdansk. Apropos ofthis goal, LEM has prepared a. training-of-trainers course in workshop facilitation which will be inaugurated in February, 1995, training LEM staff, LEM municipal staff and I others in using the LEM approach to interactive training. This will make it possible for the local trainer to put on LEM courses forthe municipal staff. I I,
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2. Comparing Details of 1994 Proposed Activity With Actual Activity in Technical Assistance and Training.
Appendix IV takes the "task" and "date" tabs ofChart 4 (Proposed LEM Poland Technical Assistance and Training Activities, pp 13-14) and Chart 5 (Proposed LEM Hungary Technical Assistance and Training Activities, pp 16-17) and provides commentary on the actual activities that were implemented during this report period.
For example, in Poland the production of the Waste Water Treatment Plant Operator's Manual encountered delays because of LEM's insistence that the final product be one that would Qe useful at the operating level and that would form the best basis for continual training.
In Hungary it was the unanimous recommendation of local finance experts that the Budget and Revenue courses should be combined into one course, using both manuals.
LEMlHungary training will be completed by February, 1995; LEM/Polish by April, 1995. While the work plan called for giving the LEM/Polish courses twice before the end of· .project, delays in getting an acceptable plant operators manual, a higher than expected training costs and re-design ofthe financial administration course made the goal impossible to achieve. LEM also wanted to cut expenses as much as possible to carry over funds for the LEM extension.
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20 \~ I I LEM SECONd ANNUAl REpoRT I I' VI. LEM STAFFING AND ORGANIZATION I Appendix V gives LEM's current organization, staffing and position description. We have also included a description ofthe filing system to better show our record keeping and back-up material. Since the system has worked out very well in LEM's day-to-day operations, its I inclusion may be a helpful reference for other projects as they begin implementation. I, I • ,I I I I ,I I I I I I 21 I LEM SECONd ANNUAl REpoRT I I VII. DISCUSSION OF PROBLEMS ENCOUNTERED AND I LESSONS LEARNED I I. Problems Encountered I a. Poland LEM's problems in Poland during this reporting period have been relatively small and have I not hampered project work. We still must pay the VAT tax on most of our purchases, although we have gotten exempt status from the tax on services such as translations and printing. We have, following USAID J advice, made application for refunds every quarter but no refunds have come our way yet. Since the inception of the. Vat Tax, LEM has presented documentation for the return of NZ I 31,678 or the equivalent of$ 13,200. Of that amount NZ 19,228 or $ 8,012 has been applied for.during this reporting period. While not a significant amount overall, the funds, if available for project l,1se, would cover three 3-day training courses for 25 people each - a loss not to be , taken lightly. We are still not registered to operate in Poland but the use of an intermediary Polish .firm, I CEE, has proved successful; they have handled payroll, benefits and Polish government reporting very well and have kept LEM· fully advised on changes and on compliance with Polish law.
I Because we are still unregistered, problems with customs, banking, check writing and cashing are constant. However, the project manager's expat status has been resolved with the I cooperation of the Krakow Voivodship Passport and Residence Office who extended the residence permit for successive ye~.
No serious obstacles exist with central, voivodship and local government units in advancing I LEM projects; we have, in fact, received letters of support from the Minister ofEnvironment 1 and find easy access to most central government offices including the National Fund. I, b. Hungary In Hungary, the situation is different.Though we have worked closely with the Ministry of Environment and its Department of Foreign Relations, they have not been forthcoming in backing critical el~ments ofthe project. The Ministry, for example, refused to provide funds I to carry' on the critical Sajoszentpeter-Borsodszirak hazardous waste problem which was ,I begun by LEM. I LEM SECONd ANNUAl REpoRT
However, in recent months the Ministry ofEnvironmental, responding to requests by the new Director ofthe Miskolc Environmental Inspectorate, has informally decided to reconsider its stance on the Sajoszentpeter-Borsodszirak problem and may yet decide to cooperate directly with LEM on further remedial activity.
The City of Edeleny which supported LEM efforts in the design and recommendations of its regional landfill idea, has withdrawn defacto from the project participation with the election of a new Mayor who wants LEM to finance the city's landfill project but is not interested in technical assistance.
Gyor and Ozd, however, continue to work with LEM consultants and to participate in the training programs. Gyor is centering on its waste management master plan in which LEM is contributing to a large effort sponsored by the Danish Assistance Program while in Ozd we are' working to extract funds for them from the Regional Funds in the reconstruction of their landfill. Other municipalities may be able to join LEM in place of Edeleny and Sajoszentpeter.
LEM is also working directly with the Regional Policy arm ofthe Ministry ofEnvironment to garner financial support for Ozd and is also establishing good contacts, through its field representative, Dr. Peteri Gabor, with the Ministry of Interior which has greater, influence on the distribution ofregionally allocated funds.
2~ Lessons Learned
At the Prague Retreat, January 23-27, 1995, sponsored by AID's Environmental and National Resources Division, LEM presented along with other environmental participants, a list of sixteen "Lessons Learned" out of the LEM project experience which are explored in LEM's Report:"Lessons Learned - And Learning, December, 1994." Appendix VI contains a summary listing ofthe sixteen lessons, together with explanatory commentary and are divided into seven categories: a) local government, b)decentralization, c)financing, d)public participation, e)training, f)donor cooperation and g) other.
24 I LEM SECONd ANNUAl REpoRT I I VIII. PRESENTATION AND DISCUSSION OF IMPACT I INDICATORS The importance of impact indicators has been thoroughly underlined by USAID field . missions and by AID offices in Washington. Emphasis is on quantitative identification of I what AID - and its field projects - have been doing and with what results. Qualitative indicators are also necessary but are offered as "mezzanine" tickets instead ofthe "front row" ducats often accorded the glamour of qualitative presentations. Nevertheless, we present I LEM's impact indicators under both guises - qualitative and quantitative - supported by the seven tables arrayed in Appendix VII.
I In Table I we have brought together output/input data bearing on LEM's two major project themes: technical assistance and training. These have been discussed via country specific activities in Sections II and III; here the major quantifiable outputs are summarized in the I aggregate and related to the inputs marshaled to produce the particulars.
Three points are made here. First, the inputs in technical assistance were used in training as I weII; many ofthe consultants who worked on pAR.s and attended the project workshops also help develop training manuals; some participated as resource persons during the training I courses. Second, the items considered under No. 3 have not been given an "input" definition because this work devolved on the LEM staff which has been mentioned in Section II and described I in detail in Section VI. Their input as well is found in both technical assistance and training. , Third, while we have summarized the outputs, the more important ques,tion arises: what impact have the outputs' had and how are they defined and quantified? On the technical assistance side, part~cularly as they refer to actual projects, Tables 2-6 correlate immediately I available data and we will shortly- discuss their use and relevance as impact indicators. In training, however, the matter is more complicated. While we have completed all but two of our planned training courses and while we have already analyzed the immediate "impact" of I the training on the participants, the longer range impact is yet to be assessed: how did the training affect the participants in their jobs and what difference did it make in improving I technical, management and financial procedures in individual municipalities? To determine the training impact we should interview representative participants some months after the courses are completed within a structured, response-oriented framework. I LEM will begin this process in Mayor June, 1995 and if the project is extended will carry over this work into LEM II.
I At the same time we are not loath to point out that interest'in LEM's training activity has heightened, especially in Poland where a) many profit and non-profit organizations have asked to use LEM'manuals and training material and where b) the Ministry ofEnvironment, I the National Fund and the Gdansk Regional Water Management Authority are considering
I 25 LEM SECONd ANNUAl REpoRT partial funding of a series of LEM training courses to given in the Gdansk area where water and waste water problems demand immediate attention.
Tables 2 and 3 offer specific and quantifiable impact ofthe initial technical 'assistance during the development of the Project Analysis Reports. In Poland, Table 2, LEM consultants working on' the design of proposed treatment plants and systems where able to initiate changes that saved funds in capital construction and operation and maintenance costs. While the Miedzna estimate looms large, it is based on a series of general estimates offered by a . number of contractors whose portfolios arrived just·as LEM consultants came on the scene early in 1993. By making significant changes in the overall design ofa sewer system that was to serve a largely rural community and by arranging a modular design the initial outlay was significantly reduced over the offered bidders.
In other municipalities LEM technical assistance appeared on the scene in the middle of bid awards or, in some cases, after construction had begun. In these instances the impact of LEM's efforts was more difficult - and the results more significant -:- since LEM consultants had to argued local officials, and their design engineers, out of set positions into ones that afforded better costs results and which resulted in long run savings on operations and maintenance.
Table 3 presents examples of technical assistance in Hungary resulting in immediate impact for the municipalities involved. Gyor, under a reorganization of its solid waste operation including the appointment ofa new director for its communal company, took immediate steps to implement a series of recommendations with considerable financial, 'organizational and visual effect. A more detailed financial analysis of other suggested improvement, e.g. weighing scales, larger compactor and better designed trucks, will be completed before the end ofthe current project to determined additional impact data resulting from LEM's efforts.
The other city involved is Ozd and while the gains are modest, the setting oftheir effort and their impact response to LEM's efforts bears elaboration. Ozd has suffered enormous economic losses as a result of the collapse of Hungarian-Russian steel trade; it has an unemployment rate of between 35 and 40%. The local government is beset by mounting social ills. And yet when LEM completed the PAR and followed up with a detailed management and finance study, the City did not hesitate in taking over the suggested "action plan" and ~mplementing many of its recommendations. The impact here is, relatively, much greater than the quantities indicate given the obstacles involved.
Tables 4 & 5 address the ability and resolve of the LEM local governments to finance the water/waste water cost out of local rates' and own-source revenues. This is particularly applicable to the five Polish municipalities who are involved with LEM in utility type, rate supported projects. In Table 4 rate increases over the last year in water and waste water have averaged 47% and 3~% respectively. The resolve appears to be holding since these increases are made against a backdrop of significant increases in other public utility rates, i.e. electricity, gas, heating, bus transport, etc. This issue is more fully treated in "Lessons Learned", Appendix VI, c. Financing, No.8.
While figures are presented for Miedzna and Swieta Katarzyna, their situation is somewhat different than the other three municipalities. Miedzna's water supply, which covers most of the municipality, is based on the coal mine's water supply which, in turn, is managed by a consortium of coal mines in the region since the water source, outside of Miedzna's area, serves several mines and mining communities. The consortium establishes the basic rate and then charges the municipality based on a metered line that, in turn, feeds the various
26 t LEM SECONd ANNUAl REPORT individual systems.Miedzna, for all practical intents, is being charged the higher industrial rate. Thus the large increases. Miedzna, on the other hand, it trying to bring the rate setting I procedure under its jurisdiction through an organizational change for the management ofboth water and waste water facilities. This effort is complicated by difficulties in current law and in the proposed new water law. It is an area in which LEM and Miedzna are working together I in order to arrive at'a manageable plan. Currently, however, the rates are high and they distort the averages shown; we have thus calculated the average with and without Miedzna..
I As to sewer rates, the coal mine also is involved. Miedzna does not have an overall sewer system which is what prompted the municipality to join the LEM program. The mine, on the other hand, operates an independent sewer system to serve its worker housing. and it is I currently not part of the municipal system. A~ Miedzna's proceeds with the construction of a municipal system, especially when its first phase is operational, the municipality must organize a management unit to unify its water and waste operations. While we show no sewer I rates for Miedzna, the situation will change once the organization has been decided upon and begins to operate.
I Swieta Katarzyna has scattered water units, some of which are serviced by the City of Wroclaw and another which services housing that was once part ofthe now defunct steel mill. It is this latter water company whose rates are shown. A similar situation affects the sewer I charges relating to the area ofthe steel mill where a dispute on the charging and collection of the sewer charges remains unresolved. Swieta Kataryzana must, like Miedzna, set up a water and waste water management unit to combine existing systems and rationalize the charges, I collections and maintenance. LEM has already begun to work with both municipalities to sort out the options and propose an organizational structure that is legal and workable.
I Table 5 shows comparative data for the last two years on own source revenues and total . revenues. In the former, the average increase is 20% while in the latter the increase is a significant 39%. The accompanying notes explain obvious differences. LEM will collect the I 1995 budget estimates once these are available and present a fuller picture on both collections and estimates. It is, however, clear that subventions, grants and shared revenues are still an important part ofthe local budget and their unpredictable variation among and between local I units is sufficient to make teliable fiscal planning an exercise looking for its future.
Table 6 is supplemei::J.tal to the discussion giving an overview of the main ingredients in the I waste water projects for the five LEM municipalities in Poland. As construction resumes for most ofthese units this spring, the data will be made current and re-issued.
I In Table 7 we move into a more qualitative mode. At the outset of LEM, we devised a qualitative analysis judging where each municipality stood at the beginning of the project based on a questionnaire-response given by the first LEM consultants working with LEM I municipalities in Poland and Hungary. Their responses were distilled in the LEM Report of April, 1994, "LEM Monitoring and Evaluation: An Assessment of Baseline Conditions in Eight Participating Municipalities." Each municipality was placed on a continuum I, characterized by five environmental management conditions from "failing" to "sustaining."
The LEM staff brought this up to date by re-assessing the status ofeach municipality within I the LEM program. Progress is identified in extensions of the bar chart shown as darkened add-ons. An assessment summary for the seven municipalities is attached to Table 7. I
I 27 I LEM SECONd ANNUAl REpoRT ,I, I IX. PROPOSED ACTIVITIES FOR FEBRUARY 1 - JULY 7, I 1995
The current LEM project has five months to run i.e. February I to June 30. Activities I expected to be completed during this period are based largely on the 1994 Work Plan and subsequent changes as noted in Section V previously. The proposed activities in technical I assistance and training are listed by country. I I. Poland I a. Technical assistance 1. Continue to provide technical assistance to the five municipalities on implementation of I the waste water treatment plants as well as advise on administrative and organi~ation problems as the plants and systems come into operation. Much of this TA will be I provided by LEM's resident Polish expertise. 2. Continue to seek out additional funding for LEM client municipalities, especially for those who will move to the second or third stages oftheir modular design. Example:OiJe I' day funding source workshop in Wroclaw, February 28, to discuss grant applications to the ECO fund, loans through the USAID Housing Guarantee Loan Program and the Bank I for Social Initiatives. 3. Complete the municipal long range facility planning subproject as Namyslow completes its plan along with Ziebice and Swieta Katarzyna; LEM will also issue its manual: , Guidelines for Facility Planning in English and Polish for distribution to LEM municipalities and other interested local governments LEM may also hold a one-day explanatory workshop on the Guidelines.
I 4. Provide limited technical assistance to other municipalities as needed and in conjunction with planned short term consultancies, e.g. Dr. Jan Oleszkiewicz visit in March-April to work on the Waste Water Treatment Plan Operators course will also make possible I limited consultation with LEM municipalities and others, e.g. Gdansk Voivodship's request to review bid submission for a feasibility study of Gdansk City Waste Water I treatment plant. ' 5. Support one visit by Tim Bondelid to work with the Wroc1aw Regional Water Management Authority in their continuing program to apply the DEMDESS water control I system'to the Olawa River.
6. Issue the Polisp version of Operating and Managing Solid Waste Landfills based on I the manual developed by LEM for its Hungarian client cities. Issue Polish edition of
I 29 LEM SECONd ANNUAl REPORT
Guidelines on Solid Waste Measurement based on work done in the Gyor, Hungary, a LEM client city
7. Sustain project cooperation with USAID sponsored projects, Polish local, voivodship and national agencies.
8. Convene a "wrap-up" workshop with LEM client municipalities to discuss the present and future ofthe LEM project.
b. Training
1. Conduct three scheduled training courses as follows:
• Training-of-trainers in workshop facilitation, February 20-21, 1994 (completed)
• Waste Water Treatment Plant Operators Workshop, April 3-7, 1995, Polanica Zdroj.
• Project Management for Infrastructure, May 27-June 3,1995, Espoo, Finland
2. Continue negotiations with the Gdansk Regional Water Management Authority and the National Fund for the Environment to fund a portion ofLEM training courses that can be given i~ the Gdansk area under the proposed LEM extension.
3. Complete the English version of manual and syllabus for a course entitled Introduction to Sludge Management which can then be added to the LEM course roster during the proposed extension.
4. Complete· a Teacher's Manual and Student's Workbook for Learning About the Environment course in Polish for schools cooperating in the LEM school-to-school program on the environment.
2. Hungary
a. Technical Assistance
1. Continue to assist Ozd in obtaining funding for remedial action on their landfill with particular focus on new' facilities for sludge treatment to stop sludge dumping at landfill.
2. Continue to assist Gyor in putting together its master plan with the help of the Danish Assistance Fund and local resources, particularly the application of solid waste measurement to their planning needs.
3. Publish the Guide to Solid Waste Measurement in Hungarian for use by the Ministry of Environment and LEM client cities; the latter can use the guide to assist in gathering information for assessment oftheir short and long range needs.
}O I lEM SECONd ANNUAl REpoRT 4. Arrange acontract and turnover of LEM-purchased portable weighing scales to the Gyor I Communal Company so that, with the aid of the Guide mentioned in No. 3 above, the company can conduct solid waste measurements for other Hungarian municipalities on a I cost-for -services basis. Initial training maybe necessary to implement this activity. 5. Review the Tatabanya Regional Solid Waste proposal to judge its feasibility for inclusion', I in LEM extension. 6. Continue technical assistance work with the Regional Environmental Protection Inspectorate located in Miskolc and coverage Borsod-Neves-Abauj Counties.
I 7. Support the Inspectorate and the Ministry of Environmental Protection m holding a I workshop on the Medical Waste Report and its proposed action plan. I b. Training 1. Complete the current round of solid waste management trammg with the Financial Management for Solid Waste Operations course to be given at Gyor on February 14-17 I and at Miskolc on February 21-23. (completed) 2. Revise all the training material based on feedback from the four training sessions and I publish final editions ofmanuals and syllabus. 3. Review need to give Training-for-Trainers workshop facilitation course to the Hungarian trainers who will continue to give the two solid waste courses at the Miskolc, Veszprem I and Gyor training institutions.
4. Establish a training course for Gyor by which its staff and other municipal staff can be I trained to do the solid waste measuring I I, I I I, t I I }1 I LEM SECONd ANNUAl REpoRT I '1,
X. THE LEM EXTENSION: PRESENTATION AND I COMMENTS
Both AIDIENR and the two country missions, USAIDlPoland and USAIDIHungary, have I agreed to. a scaled-down extension of the LEM project for two years. Total funding is projected at $ 1.7 million divided between Hungary and Poland at $ 500,000 $ 1.2 million. At the writing of this Annual Report the basic work plan, collaboratively designed between I AID/ENR and the mission officers in USAIDlPoland and USAID/Hungary, has been agreed upon. Appendix VIII describes the scope of work. We await documentation by which the funds are committed, the current RTI contract is extended and a determination on how I vouchers will be processed. The final paper work, including transfer offunds and amendment ofthe current RTI contract to include the two year extension, will occur late in April or early I in May, 1995. Although funding has been substantially reduced over the original program, we are pleased that in these times of scarce resources and cutbacks AIDIENR and the Polish and Hungarian I USAID offices want LEM to continue.' .
At the same time the reduction in the programmed amount makes it important that LEM I project be turned over to local Polish and Hungarian prof~ssionals as quickly as possible. This .will ·allow LEM to reduce its overhead costs and focus more funding on program needs. I This can be done in at least two ways: , 1. Make greater use of local LEM staff and local expertise in training sessions Since nearly all LEM training programs in Poland and Hungary are fully developed, they can be delivered by staffwith the help of local professional expertise. The Hungarian training is I already in the hands of local institutions; however, it is likely these trainers will need additional orientation on workshop facilitation. I 2. Revise technical assistance approach in waste water and solid waste Reductions can be managed by limiting the expat TA to perhaps one or two each in the two I categories: solid waste management and waste management. The financial and administrative studies/needs can be handled by LEM Polish and Hungarian expertise already in place. Moreover, we can use the "business plan" approach and have the new cities include the I business plan presentation ofthe project in the Project Analysis Report. This approach would allow the Report to be presented as a request for funds from whatever source(s) is chosen. The Polish training program already has a business plan section while the Hungarian training I has an extensive financial and budgeting system that can easily be adjusted to convey funding requests. I I I I APPENDICES FOR ANNUAL REPORT
Appendix I Summary of LEM Monthly Reports for Poland and Hungary:, I February, 1994 - January, 1995
I Appendix II Participants:
I, a) Map Showing Participating Polish Municipalities b) Profiles of Polish Training Participants I c) Maps Showing Participating Hungarian Municipalities Appendix III Listing of LEM Reports: I July, 1992 - March, 1995 Appendix IV Comparison Between 1995 Work Plan Proposed Activities and Actual I a) Hungary: TAfTraining (2) b) Poland: TA I c) Poland: Training Appendix V LEM Organization, Staffing and Office Files: I a) Organization Chart b) Job Descriptions I c) Office Filing System Appendix VI Lessons Learned - and Learning I Appendix VII Impact Indicators a) Table 1 :. Quantitative Data on LEM Activities in Poland and Hungary I b) Table 2 - Estimated Savings in Capital, O&M Costs in 5 Polish Municipalities.oue to LEM Technical Assistance c) Table 3 - ,Estimated Savings and Increased Income in Two Hungarian I Municipalities due to LEM Technical Assistance d) Table 4 - Water, Waste Water Rate Increases 1993-94 Five Polish LEM Municipalities I e) Table 5 - Changes in Own-Source Revenue and Total Revenue, 1993-94 Five Polish LEM Municipalities f) Table 6 - Key Characterisitics of LEM Waste Water Project in Poland I g) Table 7 - Comparison of Baseline Assessment with Current Assessment of Eight LEM Municipalities
I Appendix VIII Summary of Proposed Scope of Work for LEM Extension': Poland & Hungary I I I I I I I Appendix I I SUMMARY OF LEM MONTHLY REPORTS I FOR POLAND AND HUNGARY: FEBRUARY, 1994 - JANUARY, 1995 I I I I I I I I I I I I I
.1 LEM MONTHly REPORT - FEbRUARy, 1994
I o Major Activities in Hungary. I >- Ozd FinancialManagement Technical Assistance Projects
Work began on two financial management technical assistance projects for the city of Ozd I when Dale Helsel and Pat Hyland arrived on February 13. Both are former city managers with extensive consulting e::rperience for municipal governments.
The first financial management project calls for the development of a detailed solid waste I budget for the city-owned solid waste company. The second project requires the development ofspecific recommendations for the improvement ofsolid waste revenue collections.
I In addition. a general manual for developing and administer..ngmunicipalsolid waste budgets will be prepared. A second. manual will be preparedon how to improve the collection ofmunici· pal solid waste revenues. Both manuals will be designed to serve as the basis for training I programs.
On February 14, the two U.S. specialists attended an orientation session, in which a series of I lectures on local government were presented by English-speaking memb~rs ofthe school fac· uity. Three English-speakingHungarianspecialists willbe workingwithHelsel andHylandin Ozd: Dr. Andras Kovacs, Directorofthe Gyormunicipalsolidwaste company; Dr. Laszlo Vekony, a former director ofa mUIlicipal solid waste company; andDr. GaborPeteri, an economistwith . I a consulting firm..
The five-member team met with an advisory committee composed ofrepresentatives oflocal I' and national government agencies as well as municipal associations and academic institu tions to discuss the contents ofthe proposedmanuals. The team also metwithrepresentatives I ofthe city ofOzdto review the work to be aa:omplished and to discuss logistical ammgements.
I >- Conference onRegionalApproaches to SolidWaste
Logistiail WOrk continuedwith the School ofPublic Administration concerning a two-day con I ference in April.
I > City ofMiskoIe Teclmical.AssUtance
A meeting was held in Miskolc with a representative of the city to make the necessary ar I rangements for Dale Helsel to begin work. Mr. Helsel willbe joinedin his work by Dr. Kovacs, Dr. Peteri and by a Hungarian attorney. They will examine the options and the potential afi'ects of turIling the city-owned companies responsible for solid waste, management water I supply, and wastewater treatment into share-holding companies. I I >- Borsod County Medical Waste Survey
~is planning to expand the scope ofwork for the Borsod County Medical Waste Survey in order to undertake additional work requestedby the coordinatingcommittee. A medical waste specialist should arrive on March 27, to undertake the proposed work.
>- Gyor Solid Waste Master Plan
Work on the Gyor Solid Waste Master Plan should commence in April, when George Murray will arrive. In consultation with local, regional, and national government officials steps are being taken to coordinate the efforts ofthe LEM Project with those ofthe Danish engineering fum providing solid waste teclmica.l assistance to Gyor. A written memorandum of under standing is being developed to ensure there is no overlap or duplication ofefforts by the two organizations.
LEM MONTHly REpoRT - MARCH, 1994
o Major Activities - Hungary
>- Ozd FinancialManagement TechnicalAssistance Project Work continued on the financial management technical assistance projects in the City of Ozd with Dale Helsel and Pat Hyland. In addition, a few of the Hungarian specialists were also presentin Ozd.. The LEM teammembers werejoinedbythe projectmanager, William Sommers, for the briefing ofOzd officials on March 9, 1994. Detailed preliminary written recommenda tions concerning changes in budget, collection andoperatingprocedures were provided to Ozd officials.
The LEM team and the project manager traveled to Budapest for a meeting on Thursday, March 10, 1994 with the members of the financial management advisory committee at the School ofPublic Administration. Work had begun in Ozd on the writing ofthe two manuals; the first document concerning the budgeting for solid waste enterprise activities and the sec· andone concerningrevenue collection for soiid waste activities. The two U.S. specialists antici pate finishing their manuals by early April.
)- City ofMiskolc Management Survey Dale Helsel, accompimied by Andras Kovacs and Laszlo Vekony on an alternating basis, be gan work on the City ofMiskolc management study. The purpose ofthe study is to analyze boththe procedures as well as the advantages and disadvantages ofchangingthe current city ownedwaterand sewer andsolidwaste companies into shareholdingcompanies by December 31, 1996 in conformity with Hungarian law. Extensive research and interviews were carried out by LEM personneL I
I The LEM study team was joined for the Marcil 29, 1994 briefing with. the mayor by the LEM project Hungarian Coordinator. Messieur Helsel and Shaw along with. two Hungarian legal experts reviewed various options that might be available to the city in reorganizing its enter I prise activities. A draft report on the findings will be completed in late April. >- Borsodszirak Wellhead ProtectiollArea (Sajoszentpeter) ~ject I Logistical arrangements were made for a meeting to be beld in early April inMiskolc with the Coordinating Committee concerning wbat future efforts, ifany, sbo~d be· undertaken by the LEM Projec::. In addition, a meeting was beld with. World Bank representatives to explore I potential funding for the project. I ~ Conference on Regional Approaches to Solid Waste Logistical planning continued for the Comerence on Regional Approaches to Solid Waste to be beld at the School ofPublic Administration in Budapest. Invitations were sent OUt to potential participants togeth.er with. a preliminary program. Speakers were seleCted for three panel I disscusions.
I >- Borsod County Medical Waste Survey Planning continued for the three weeks of additional work to be done on the medical waste project inBorsod County. AHungarian firm, Transdanubian-Waste M., was interviewed and I selected to work with the U.S. specialist Eugene Cole. I I LEM MONTHly REPORT - ApRil. 1994 I o Major Activities· Hungary I ~ Borsodszirak WellheadProtectionArea (Sajoszentpeter) Project A meeting was convened at 9:30 AJ.V1 at the Panorama Hotel on Friday, April 8 of the SajoszentpeterCoordinating Committee. Logistical arrangements were made byIsl:Van Pinter I ofthe Ecological I~tute ofSustainable Development withwhom the LEM Projectbas been worlcing since the begimting ofits field activities. Besides the LEM Project Manager, William Sommers andIstvanPinter, the meetingincluded representatives ofthe CountyEnvironmen I talOffice, The EnvironmentalProtecticnInspectorate, the WaterDirectorate, the NorthHun garian Waterworks and Borsodchem.
Messers Sommers and Shaw indicated the inability ofthe LEM project to continue to provide I tecbnical assistance for the project because it no longerwas municipal problem but instead. a regional watersupply issue. The participants reported on the progress eachofthemhas made in continuing to monitor and evaluate the degree of groundwater pollution which may be I occurring in the wellhead protection area. I I Mr. Sommer.! indicated the willingness ofthe LEM project staffto work with the coordinating committee in an attempt to identify alternate sources offunding so that the monitoring pro cess can be in~ased in its scope. The member.! ofthe committee stated their willingness to write letters and/orattendmeetings inBudapestinorderto attractalternative funding sources. Everyone at the meeting agreedon the importance ofhavingone ormore ofthekey ministries in Budapest identify the project as having a high priority.
Following the meeting, the LEM project Hungarian Coordinator arranged a meeting at the Ministry ofEnvironment andRegional Policy in Budapeston Thursday, April 28, 1994 which was attendedbymessers Shaw andPeterirepresentingthe LEM Project, and EsterSzovenyi, Chief Counselor ofthe lntematipnal CooperationDepartment, SandorKcsgyorgy, headofthe Department ofWater Quality and Istvan Barczi. of the Department ofWater Management andNoise ControL Mr. Kisgyorgyindicated that he wouldrequestthe NorthHungarianEnvi ronmental Protection Inspectorate to make an official determination as to whether the prob lem was on an emergency nature whereby Hungarian funds would be utilized to investigate the matter further. If the matter is not determined to be of an emergency nature, an effort would be made to identify appropriate sources of funding so that the water monitoring and evaluation effort could continue in the wellhead protection area.
It was agreed that anothermeetingwould be held in the lastweek ofMay to further evaluate the situation.
~ Conference on RegionalApproaches to SolidWaste• .. The Conference On RegionalApproaches to SolidWaste was successfullyheldon April 6 and 7, 1994 at the School ofPublic AdmiDistration in Budapest. The conference was organized and managed by the School ofPublic AdmiDistration under the terms of an agreement with the LEM project. Itwasjointly sponsored by the LEM Project, the School andthe United Nations Regional Inf'onnation Centerin Budapest. The effort was directedbyDr. Laszlo Lasko who is on the school faculty, is the Director ofthe UN Regional Information Center and is Chairman ofthe Regional Science Panel ofthe Hungarian Academy ofScience.
Sixty·three people were presentfor the openingsessionwhich was addressedby the President ofthe School, Mary Likar ofUSAID, and William Sommers, the LEM Project Manager. The participants were provided with three papers on various aspects of organizing for regional service delivery. Several ministries were represented at the meeting, plus LEM Project and other municipalities, academic institutions, professional and municipal associations, county governments, The World Bank and the European Bank andenvironmental organizations.
The proceedings included three panel disCl1BSicns held in plenary session followed by three small group discussions. A summary reportonthe conference proceedings inbothEnglish and Hungarian is in the process ofbeingprepared and will be distributedto the participants.
~ Borsod County MedicalWaste Survey
Dr. Eugene Cole ofRT! arrivedonApril 10 to beginwork onthe Borsod CountyMedical Waste Study. The LEM Project Hungarian Coordinator accampanied Dr. Cole on Monday, April 11, 1994 to attend a meeting of the Medical Waste Advisory Committee, held at the Panorama Hotel. Approximately 12 representativesofthe Public HealthInstitute, the NorthHungarian EnvironmentalProteetionInspectorate, the County Govenunent, the CityofMiskalc andsev eral ofthe hospitals attended. The purpose ofthe meeting was to es:plain the procedures Dr. Cole was going to use, agree on definitions and schedule visits to the various facilities. I
I Dr. Cole was able to visitaU 12 ofthe hospitals locatedinthe county as well as the !D.spectorate Office, the Public Health Institllte Office, the COWlty offices, the CityofMiskolc offices and the Miskolc l8ndfill. In"addition, he was able to visit a sampling ofindividual doctor, dentist and clinic offices to determine the quantity ofwaste produced andthe current methods ofdisposal. I Avisit was scheduled to the national offices ofthe PublicHealth IDstitnte and tb.e department ofWaste Ma.nagement in the Minis1:ry ofEnvironment and Regional Policy in Budapest on I Thursday, April 21st. The LEMProject: contacted for the se.'"'1ices oftwo specialists from tb.e Transdariubian-Waste, Kft. to work with Dr. Cole dur..ng his three field trip in Hungary. On the final day ofhis visit, I Friday, April29tb., Dr. Cole was joined in Miskolc by the LEM project Coorci:inator, for a meet· ing ofthe Medical Waste Advisory Committee. It was held at the conference room at the Pan I orama Hotel at 10&\1 and was attended by 16 people. Dr. Cole orally presented a 12 page summary report ofhis findings and preliminary recom· mendations to the group whicil was followed by a lively discussion reflecting the keen interest I ofhis work. The L.t:.""'M project representatives indicated that Dr. Oble will complete his report duri:c.g the next three orfourweeks following wbici1 itwill be translated and c:iis1:r..buted to the committee members. Following the distribution. another discussion will be held on the draft I report with Dr. Cole before the final reports is finished.
I > Gyor Waste Analysis project
Ted Siegler arrivedinHungary onSaturday,.April 3, 1994to beginworkon tb.e waste analysis I task in the City of Gyor. He and the LEM Project Coorciinator traveled to Gyor on Monday, AprilS, 1994 to meet with the city solid waste staihndbegin to schedule the field work. The city reC"lIited the necessary workmen and provided supervisors who were assigned to Ted I" Siegler. The aetwl1 analysis took place begimtingonFridayofthatweekandcontinued through . Thursday ofthe following week.
The LEM Project: portable scale was utilized in the project to weigh. the incoming t::rueks and I theircontents. Inorder to measme the seasonalfluetaat:ion.s, anothertwo week periodwill be utilized in early July, 1994 to tmciertake the same analysis following wbich a report ~ be . prepared identifying the various types ofw8Ste being disposed in Gyor and their BTU poten I tial.
Ammgements are beingmade for the LEM ProjectHtmgarian CoorCinatorto meet in the lase I week ofMay with representatives of two Danish engineering firms who are working unde:: Danish aidfunds to undertake various components ofa solidwaste masterplan. The purpose I ofthe meeting will be to prevent any overlapping ofthe efforts ofthe two aid programs. I I I I lEMO MONTHly REPORT - MAY, 1994
o Major Activities· Hungary
•A draft report orthe Kunszentimiklos SolidWaste Scrvey was completedon May 25 by a team ofLEM Hungarian Expet"'"s consisting ofDr. Gabor Peteri, Dr. Kovacs and Dr. Vekoney. The drafi report will be given to the City for their review and comment and then will be finalized after the City's comments are included in the revision.
• Meeting on Thursday, May 19 with the Danish engineers who are doing a study on Gyor Regional Solid Waste Plan; the Danes have finished the field work and have asked LEM to provide them with our finished waste stream analysis. Danish report is e:rpeeted to be delivered in September ofthis year. LEM recommended approach is to
a. Stop ~erwork on LEMs version ofGyor Master Plan until Murray returns to complete waste analysis and'LEM .can review the Danes' report and match efforts completed
b. Give Danes·copy ofour waste stream analysis results with caveat that the data is credited and that LEM is not involved in any ofthe Danes' recommendal:ions.
c. Wait until the Danes deliver their report before we determine what additional worklae:tion LEM should take on the Gyormaster plan.
• Drafl: ofthe Report on Miskolc has been finished in English and given for transla tion afl:erwhich itwill be c:irculated to Miskolc officials for review andcomment atthe time when the author, Dale Hensel, will be inHungary.
• LEMProject Coordinator. Dr. GaborPeten.beganassessmentofHungarian train- mginstitutianswhich may be able to "house" LEM developed trainingcourses. Thus far he has review trainingpotential atIndustrialTraining Co., Esztergom, Pulic CleansingAsso ciation., Gardony andthe FacultyofEnvironmental ManagementandTeehnology, Budapest. I I • Completion ofDr. Gabor's analysis ofthe various Hungarian traininginstitutions which might be available to undertake the implementation ofthe planned training courses I for LEM Hungary. • Final draft of the Miskolc Medical Waste Survey was completed by Mr. Cole of I RTI assisted by JeffHughes, RTIICID and is being circulated for comment. • Dr. Kovacs, Gyor, reported that the weighing scales were repaired and should be I functioning for Mr. Murray's work. • Draft of the first portion of the 'Gyor Solid Waste Composition study was com- I pleted and circulated fot' comment. • Planning for the July 6 meetings ofLEM Advisory P:inels 0:n Solid Waste Opera I tions and Finance.
I LEM MoN'ritly REJ)ORI' ,July, 1994
I o Major Activities· Hungary
• LEM Project Manager visited Budapest on July 20 - 21 and again on July 26 - 28 I to discuss LEM project items. Main meetings and topics covered were as follows:
a. On July 20 Project Managermet with Dr. Peter Szalo. Assistant State I Secretary, MER?, for regional planning accompanied by Ms. Eszter Szovenyi, Senior Officer, DepartmentofInternational Relations with Ms~ NoemiSzekeres who served as translator. Meeting was held to discuss possible financial assis I tance for LEM projects, especially in Ozei, Edeleny and Sajoszentpeter. After a thorough and encouraging discussion two approaches were suggested by the Assistant State Secretary:
I )0 Assist Ozd in making application for financial assistance for the remediation of the landfill and siting ofnew one to the Regional F~d whose office is in Miskolc. Dr. Szalo &-ave Project MaIl:ager detailed applicationform; he will back the ap I plication and to keep him appraised ofprogress. This procedure might also ap ply to Edeleny and theirproposed regional landfill • ifthey are interested..
I > - Contact PHARE representative in Miskolc and discuss possibility of getting additional technical assistance funding to continue development and installa tion ofa monitoring system for the hazardous waste site near Sajo. Dr.Szalo will give the format for this application to Eszter andProject Managerwill pick I up nen week. I I I LEM MOtHltly REPORT - JUNE, 1994 o Major Activities· Hungary
• Visit to Budapest June 21 and 22 ofLEM project manager to meet with theLEM Hungarian Coorrlinatorto reVlew project progress andto plan for the July 6 advisory panel meetings and current technical assistance.
• Meetingwith contracted translation service to review statuS ofmmslated repor..s. Agreed to tum over to Dr. Gabor within the week the translated copies of the Miskolc RePOTt, the Budget. Finance and Operatlons Manual before the end of the week.
• Mailings of the Budget, Finance and Operations Manual translated into Hungar ian to all members of the two advisory panels along with letters ofinvitation to attend the meetlngs.
• Dr. Gabor and the LEM Project Manager meet wi~ Mr. S. Mimura, DirectOr of the Japanese Special Fund at REC Heaciq,u,arters on June 2. The project manager turned over to Mr. Mimura complete set ofthe LEM Project Analysis Reports for the five cities in Poland andthe four CIties inHungary togetherwith project concept papers and gave a brief overview ofLEM. Mr. Mimura asked about the RT! company which has the LEM contract. and its capability in environmental matters. He also discussed the JSF and its work in Hungary and its beginningwork in Poland. At the close ofthe meeting Mr. Mimura asked for additional information on RTI capabilities and fot'· update on LEM work, especially training courses.
• Dr. Gabor and LEM Project Manager also met with Mr. Istvan Tokes, DirectOr General of the International Relations Department of MER? and Ms. Eszter Szosyani, special assistant, to discuss LEM project and financing. Mr. Tokes complimented LEM on the thoroughness ofthe LEM reports; he believed they were among the beS'(; submitted to the Ministry. On financing, he urged LEM to bnngtogetherthe LEM cities into a sustain ing group that could then petition the Ministryfor help in finding long term loan finanCIng for the cities involved. MER? will not consider individual applications. He suggested we meet with one ofhis staffwho has been working on JSF financing for a group ofcities who hadorganized themselves under the law as a special associa1:ion to undertake loans ofthis nature. We did meet with this official and received copies ofthe incorporation documenta tion as well as a an outline ofthe process to follow. Dr. Gabor will translate the material and he and the project manager will meet next monthto discuss the situation.
• Mr. George Murray arrived in Hungary June 26 to work on the final aspects of the solid waste composition report for the City ofGyor.
;/7 I I In addition, the project manager authorized Ms. Noemi Szekeres to translate the application fonn received from Dr. Szalo. On this same trip the project man I ager paid the bills owed Szinkron for various translations, et al. Szinkron was also authorized to send letters to mayors ofEdeleny and Sajoszentperer offer I ing continuing technical assistance. b. Second visit to Budapest on July 25.July 28. Project managermet with Dr. Gabor to pay bills, review status ofproposed training choices and the training I manuals. Also discussed results ofMERP meeting last week. Agreedto send. letter to Mayor ofOzd complimenting he and his stafffor following the I management improvement action plan and to suggest that he, with LEM's assistance, apply for funds through the Regional Fund to begin remediation of the old landfill and siting for new one. Agreed as well to follow up on Danish I report on Gyor's Solid Waste Plan.
Project managermetwith Ference MelykutilUSAID and discussed range oftop I ics relating to LEM, gave him copy of JeffHughes report and agreed to send USAIDlHungary draft ofletter on LEM accomplishments. I Met with Eszter Szovenyi, MERP and picked up PHARE technical'assistance procedure with name of contact in Miskolc together With funding and related documents which were turned over to Sz:inkron for translation.
I • Landfill Advisory Committee met July 6 at; 1000 to discuss the Murray/O'Leary Landfill Operations Manual. Present were Dr.Gabor, Jeff Hughes, Dr. Kovacs, Phiiip O'Leary, George Murray and nine members ofthe Landfill Committee. Manual was gwen I thorough review and a number ofrecommendations for revisions and e:tpansion were dis cussed: these will be coordin~ted by George MurraytDr. O'Le~ andincorporatedin a new I draft to be circulated in August to all members for final comment and correction. •. Finance Advisory Committee metJuly 6 at 1330 to discuss the enterprise budget ing and revenue manuals. Presentwere Dr. Gabor. JeffHughes, Pat Hyland, Dave Heisel I and seven members ofthe advisory committee. While a number ofdetailed revisions were suggested, the importantrecommendation was to combine the two manuals and/or the two courses into one manual- one course. This will be accomplished within the month by Mr. Hyland and Mr. Helsel; a revised single.volume will be returned soonest to the committee I for a final review.
• LEMstaft7consultantsconducted a toun'interview ofthe following Hungarian train I ing institutions to determine theirsuitability to operate the LEMHungarian training pro gram: Szarvas College. SzechenyiIstvan College (Gyro), University ofMiskoIe andVeszprem I University. A decision on placement will be made in August. I I I LEM Mornitly REPORT - AUGUST, 1994
o Major Activities· Hungary
LEM concentration in August centered. on the revision ofreports and training manuals:
• Th.e medical waste report on Borsod County conditions affecting twelve hospitals was revised, adding a series ofimPOrtant recommendations and a proposed action plan to implement the recommendations: itstands as one ofthe most comprehensive medical waste reports done in Hungary, ifnot in all ofCEE.
• The medical waste report is now being translated to Hungarian through LEM's woriting partner in Borsod County, the Ecological Institute for Sustainable Development at Miskolc.
• The proposed Landfill Manual has been revised and enlarged following the rec- ommendations ofthe LEM Hunganan Advisory Committee on Landfills andhas been sent to the Hungarian representative, Dr. Gabor, for translation ~d review.
• The two fiscal reports, Enterprise BudgetiDgfor Solid Waste Activities and Revenue Administration for Solid Waste Operations have also been rewritten and revised based on suggestions from the LEM Hungarian Advisory Committee on Financial Training by the LEMlUS expertS. These have also been sent to Hungary for translation.
• LEM's two financial advisors have submitted an excellent case study on action taken by the City of Ozd based on a one day workshop in March in which a list of recom mendations were submittedon financial andoperational managementimprovement in the Ozd's solid waste operations. Ozd has implemented nearly all recommendations. This re port will be reformed as a case Study for the training courses.
•A one day planning session was held in RTL'CID with Mr. Istvan Pinter from Miskolc's Ecological Institute of Sustainable Development. Alan Wyatt, RTIICID's LEM cool'tiinator and JeffHughes, RTL'CID's LEM?Hungary point person. The session review the medical waste report, comments on the proposed LEMlHungary training program and drafted an outline proposal for three courses to begin in the early spring, 1995. I I I I LEM MoHTitly REPORJ' - SepTEMbER, 1994 I o Major Activities· Hungary • In preparation fer the Januarytrainingprogram. two manuals -revenue andLand fill Operations - have been translated, reviewed and given to the printer for publication. I The Budget manual, however, is still under technical review and may ueed additional rewriting to bring it in line with Hungarian budget terms.
An initial run of200 each ofthe three manuals will be printed for use in the trainer I of trainers two day workshops and for the training courses; revisions will then be made after the training for general distribution.
I • Budget estimates for the training courses have been received from all three train ing institutes; two are in line with e:rpeetations and one will be renegotiated. .Agreements should be ready well in advance ofthe training date. Trainer"s names and resumes were I suOnutted for review by LEM Hungarian Representative, Dr.Gabor Peteri.
• Schedule for the Training-Of-Trainers session is s~t.. though dates will be med I nen month. Plan is for two e:rpacts • Jackson and O'Leary· to arrive in Budapest last week lin October with one day ofpreparation to then do the revenuelbudget and landfill training with selected trainers from UMiskolc - in Miskolc - for two concurrent sessions, return to Budapest for one day revisions and then do parallel sessions in Gyor (Finance) I and Vesprem (Landfill). Actual training time will be two days per subject.
• Received outiline for Landfill Training and the syllabus for revenue. These are I being translated.
• English version ofRePOrt on Seminar on regional Solid Waste Management Prob I lems in Hungary was turned over to printer who will combine this with the Hungarian version, and the three ·papers" presented to the seminar to print and bind an omnibus I volume on the results ofthe Seminar deliberations. I I I I
I ~\ LEM MONrldv REPORT - OerobER. i 994
'0 Major Activities· Hungary
HunS'arian LEM fostered four "majors" in OctOber:
• Kick-offofthe Training of1i'a:iners (TOT) at University ofMiskoIe training center on October 31. LEM e:qJat traininWtechnical experts Mike Jackson andPhil O'Learyworked with seven trainers each in separate sessions on Financial Administration and Lanci£ill Operations, reviewing the planned training course through the manual and syllabus and making changes to suit the training environment in Miskolc. Dr. Gabor Peter.. LEM Hun gary Representative also attended; the trainingwas openedby Bill Sommers, LEMProjec: Manager.
• In preparation for these TOT course, LEM produced in draft translation the three manuals: Landfill Operations, Revenue Administrat10n in Solid Waste and Enterpr.se Budgeting for Solid Waste. The rough syllabus and outline for'each course were also avail able in Hungarian and were distributed to the trainees.
• Received the final draft ofthe Report on Measuring Solid Waste Particulars for the Gyor Landfill. The field work was done by George Murray and Associates in April and Juiy. The report is being translated for official submission to Gyor and will also be reVISed in its English version for wider. international use. Amanual on how to sample solid waste materials will be enraetedfrom the Report and made available in Hungarian and English: translations may eventually be done for Polish use. as well.
LEM MoNrilly REPORT - NOVEMbER, 1994
o Major Activities· Hungary
LEMlHungary worked on four "biggies":
};> VISit ofLEM Project Manger to Budapest and Miskolc on November 27-30 for discussions with Dr. Peteri Gabor, Istvan Pinter andFerenc Melykuti.
};> Dr. Peteri Gabor, LEMHungarian Representative, andMr. BalthazarAndreas. LEM's translation andpublication sub-eontraetorin Hungary, visited the LEMKrakow Oflice and were given a briefing on Polish activities and Krakow's backs1:opping work for LEMI Hungary.
'. I I >- Completion of the Training ofTrainers courses in Gyor and Vesprem by Mike Jackson (Finance) and Phil O'Leary (Landfill). Recommendations made by both experts on' I revision of manuals and readjustment oftraining schedule.
>- LEM project manager, Bill Sommers, meet with I~an Pinter, newly appointed I Director ofthe Borsod-Neves Regional Environmental Inspectorate to discuss his work. needs for technical and institutional assistance. He has agreed to push the proposed Medical Waste I Workshop as part ofthe Directorate's agenda. Mr Pinter asked for problem solving assistance on problem of illegal dumping o'f asbestos waste in the Kaczinbarcika LandIfiIl. Discussed a immediate action plan to respond with a) I submission ofgeneral directions and background information on asbestos placement in land fills written by Dr. O'Leary, b) specific procedural recommendations sent in by Mr. ~o:rge Mun-ay, LEM solid waste consultant, c) suggestedcriteria for bidding proposals for short tenn stlldyon asbestos problemsubmitted by Dr. O'Leary andBill Sommers and d) arrangement to I send solid waste -asbestos waste expert to Miskolc for initial consultations the first week in December. I
I LEM MONTHly REPORT - DECEMbER, 1994
I '0 Major Activities· Hungary
I • JimDohrman, LEM SolidlHazardous Waste Expert, arrive in Miskolc on Decem ber 5 and began work. on the asbestos dumping problem in the Kazincba.rcika Landill. His .trip was in response to a request by Director Pinter for immediate technical assistance on I. the problem described in last month's report. Mr. Dohnnan left Miskolc on December 8 after delivering a rough drafI: report to DireCtor Pinter on the current status along with an analysis ofall work done on the problem to date. I Mr. Dohrman, upon his retuni to the United States will work up suggested bid specifications that DireCtor Pinter can use to do a final review stlldy on the problem.
I • LEM also authorized Mr. Dohnnan to do a technical note on the use ofthe incin eration ofhazardous waste in cement faetory kilns, a growing practice in Hungary that is also causing widespread concer
I • Dr. Pett:ri Gabor reported.that all training materials for the Landfill Operations andFinancial.4..dministrationcourses have been completed in preparation for the January I and February training courses. I I I LEM MONrldy REPORT' - JANUARY, 1995
o Major Activities - Hungary
• Com~letion of the two training courses in Landfill Operations & Solid Waste Management.
The tir.lt course was given as scheduled in Veszprem, January 17·19 by staff ofVeszprem University with Dr.Philip O'Leary acting as resource person. 22 participants representing ten municipalities. four private companie!! and one NGO attended. Vesrprem Gnivemty mil now incorporate this course in its regular short course offerings and e:rpeC"'.s to glve this course again in the fail ofl995.
The second course was given in Miskolc, January 24-26 at 1'liskolc University - again with instrUC"'.ors from Miskolc and with Dr. O'Leary ac:ing as resource person. 25 part1~pants attended representing 12 municipalities, two county orgamzations and 11 private compa nies. :Vliskoic University will also incorporate this course onenng III its catalogue and e:x· peC"'.s to ron it again in the late spnng ot'1995.
• Attention was given to completing the materials for the Solid Wam:e Finance Courses to be gIV~n in February.
• VlSit to Hungary by 'Bill Sommers, LEM Project Manasser, January 17-19 in which he visited the Veszprem Training and handed out completlon certiiiC3teS.
• Issuance ofthe B.nal report (Hungarian and English) olthe Seminar on the Re· gional Aspects ofSolid Waste Management held on AprJ 6-i, 1994. The Report is a land rnarit compilation of opinions, attitudes and problem fa~.ng ::he consolidation of smail. locallancifiils into reglonal operations. I I
I LEM MONTHly REJX)RI' - FEbRUAllY,l 994
I o Major Activities - Poland I For LEM in Poland, work centered on the following: > Prepration for "workshop month" in March when LEM will have I four workshops: a. March. 15-16: LEM Project Workshop for Nowa S61 and Namysl6w at the Sobotka Training Center nearWrociaw I b. March. 17: Problem Solving Workshop in Nowa 561 presentingLEM project and discussion of waste water issues for 15 interested municipalities in Zielona GOra voivodship. I Co March. 18: Similar workshop in Namys.l:6w d. March. 21-22: Non-Point Source Pollution Workshop conceriling work per formed for Z~bice and S~taKata:rzyna., at the SobOtka Training Center I near Wroclaw.
> Translationofrequiredreportsforaboveworkshopsinto Polishand I their publication. including summaries of NPS, focusing on three "" major reports and three sub$idiary reports.
I > Mailing offunding appeal letters to International Agencies for the four LEM Hungarian projects. I > Two technicale:perts, EdBraatelieDJWaste WaterManagement and Karen EllzeylPublic Information, departed after completing their I initial techniealassistance work:
a. Braatelien left a proposed trainingmanna! for Waste WaterManagement I Course and five reportS on recommended changes in waste water organi zation ofthe five LEM municipalities. b. E1l%ey left five recommendedPI work plans for LEM municipalities as well as an outline for a proposed training course and a draft ofa public scbcol I exercise/teaching booklet concerning local environmentalproblems. I I I I LEM MONTHly REpORT - MAIl.CIl, 1994 o Majo;Activities· Poland
ForLEM'Poland, the major activity thrust focused on the four workshops whicll ~ summa rized below.
> LEM Project Workshop, March15, 16 1994 The LEM Project Workshop for Nowa 561 and Namysl6w on March 15 and 16, 1994 was held at the Sobotka Training Center 35 kilometers from Wroclaw andran for two days, focusing on the review ofthree majo;" sections ofthe project analysis reportS (management, finaocial and -technical). On the first day, the Namysl6w group discnssed topics related to wastewater man agement, technical aspects of the treatxnent plant and financing while Nowa 561 discussed analYsis ofsewage, protection ofthe water supply, ecological education, financing, organizing andmanagingthe sewage system companies andmanagementofinvestxnent. The second day was used to identify additional tecl:mical assistance and the training program to serve the two municipalities until the end of the LEM project. The participants included representatives from NowaS61 andNamysl:6w, the EnvironmentalProtectionDepanmentsfrom the Voivodships of Opole and Zielona GOra, the municipalities of Legnica and Niemcza, ihe Regional Water ManagementAuthorityofWro.claw andthe MinistryofPhysical Planningand CoDstrnction of Warsaw. TotaL attendance including LEM staff, translators, facilitators, consultants, gmina representatives, voivodsbip offi.cials and guests from other interested gminas was 47.
> Problepl Solving Workshops in NOwa Soi. March 17, 1994 and Namysi6w, March18,1994 The Problem SolvingWorkshops in the gminas ofNowa 561 on Marcb.17, 1994 and Namysl:ow on March 18, 1994 were each organized by their city councils with LEM assistance and sup port. The LEM consultants presented the technical, financial and management tasks ofthe wastewater treatment plant projects in each ofthe two gminas and then opened to a general discussion ofenvironmental problems affecting the gmina.s in attendance through a quem(;n and answersession. Nowa 561 invitees includedrepresentatives from 10 gm:inas andthe Envi ronmental Protection Department ofthe Zielona GOra Voivodship as well as members ofthe Nowa 561 administrative stafffor a total of37 people.
Namysl:6w began their workshop with a press conference on the LEM project whicll was held in Opole at the Voivodship office featuring a summary bythe Mayor and a review ofproject by the LEM project Ina.nager followed by a question and answer period. The workshop itselfwas held in Namysl6w and followed the same format as that for Nowa S6L The Namyal:6w work shop ended with a tour by all participants ofthe waste watertreatm.ent plant under constrUc tion. Namyal:6w invitees includedrepresentatives from 13 gminas, the Opole Voivodship Envi ronmental Protection Department and stafffrom Namysl:6w; total attendance was 35. )- Non-Point Source Pollution Workshop, March 21 and-22,i994 I The Non-Point Sources Pollution I LEM MOl'nkly REPORT - ApRil. 1994 I o MajorActivities· Poland For LEMlPoland the major activities undertaken or accomplished during April are summa I rized below. )- Follow up interviews with Polish agencies who received the LEM funding I request packages. The Project Manager and Marek Jasinkiewicz spent April 21, 22 and April 25 in Warsaw I meeting with seven Polish agencies aJid their staffpersonnel to discuss the funding needs of the five Polish LEM projects. Agencies and staffvisitedwere as follows: . Thu:rsday, April 21, 1994: I 1. Mmistry ofEnvironmental Protection, Mrs. Barbara Lewandowska-Kondeja, Direc· tor, 0£Iice ofthe Minister 2. Polish Development Bank. Mr. Jerry Chojna, V-ee D~, Credits Department I 3. Bankfor EnvironmentalProtection, Mr. TomaszZa.son, V-ee Director, Credits Depart ment I 4. Office ofthe Council ofMinister, Mr. Pro£. Henryk Goik, Director General I I Friday. April:2, 1994: 1. National. Environmental Fund, Mr. Wojc::iech. BieIikawski, Head ofthe Foreign Coop eration UDit at the National Environmental Fund Monday,A:pril25, 1994: 1. Polish Parliament House (Sejm), Mr. Jan Kcmcnncici, Head of the Parliamentary • . Commission for Environmental Protection (fCrmer V-a= MiDister ofEP) We also spent two boUl'S on .<\;lril 25 disc::ISSi:tlg the potential fending ofLEM projec::s with office.."'S from the USAIDIRHUDSO who included Am.y Hosier, Rebec::a Black and Sonja Famman .-\c:ions resulting from these meetings were tile fc1.lowini: a. Polish Development Bank and Bank. for Environmental P:-otedon agreed to pr..:i'pate in LEM's implementation ofa Bll.Siness Plan Training CoUl'Se to give ciiree: attention to LEM projee: c::-edit needs and the bllIlk's req1Iirements in meet±ng them. b. Througil the good oflices of the head oftile par.iamenl:3.rY (Ammjssion for Envirctlment:al Protee:io1l, Mr. Jan Komocriclci.letters will. be sent to the Ministeroi'Environmen:c anti tb.e Direc-..or of the Eco.FuIid erpress his intereSt in the LEM prcjec::s and asking their coop· eration. c. The :Minister of the Co1mcil of Min:ister's may requeSt LEM tecimic:U a.ssista:l:1ce in two narthe:ngmina.'swbcse sewage ~need~winviewofpaS1:hist:0i7 antimmre growth. d. The NationalFlmd's Officialcilecitlistwillbeincl.udedas part ofthe Business Plan ~ manuaL e. Additional mee~ with ofliCals ofthe National F1md will. be held on May 12 to examine states of any a'PPlic:3.tions filed by LEM sponsored muniCipalii::ies; a meeting will also be heldwith the headofthe Minister.aiReferral Group to make possii::lle the registration ofthe LEM projee: as an approved. Mmisterial projee: wi:l.icil could enhance LEM projec: applica tions. >- The LEM Annual Report was putin final for:n and sent to RTI, AIDIEl.TR/ ENR, US AID Representatives inPolandandE1II1g3%y and to otheragencies OD. the regular LEM maiiiDg list. » The LEM Baseline Assessment Report was also completed and sent to RTI for limited distribution. »The tr.msla.tedand eatreetedversions ofthe Nowa.SolandNamysl6w PTojec: Analysis ReportS, Polish and Engiish veX'Sions, were received from PRO VERBO andare beingca.re.fally reviewforcons:istencyand ac::ma.cy by LEM staii'before final production. I )- The draft versions of Non-Point SOUI'Ce Pollution Reports on Zi~bice and I Swieta. Katarzyna have been corrected and will be produced in final form a:fter the:final versions ofthe Nowa Sol and Namysl6w PAR's aIe printed. I )- The ProjectManager met withFinish Officials during a visit to Finland on April 14-17 to discuss details ofproposed collaboration ofa training course I for LEM Polish municipalities. I LEM MONTHly REPORI' - MAY, 1994 I o Major Activities - Poland I LEMJPoland's major actions during- May focused on: I • Publication offinal Project Analysis ReportS for Nowa S61 andNamys16w in Polish and English. These were translated. edited. reviewed and printed IUlder the LEM Officel Krakow andrepresent the final setofthe ProjeCtAnalysis Report series,fortheLEM projeCt in PolandandHungarywhich coverednine cities andtowns in the two ~untries. LEM has I now beglUl reprinting.the series to keep up with requests. • Began field work for the project management manual and training coarse upon I the arrival in Wroclaw ofMr. Stephen Jenkins andMr. Chris Kaszmarski on Tuesday, May 17. The two person team is working directly with the Directorofthe Regional Water Man agement Authority (Wroc1aw) who has provided space and arranged official contacts with I'· local and regional otlicials. • May 12 meetings with officials from the Ministry ofEnvironmentalProtection and I the National Fund for the Environment as follow up to the meetings held in April. Met with Ms. Jadwiga Oleszkiewicz. Advisor to the Minister on Environmental Outreach and Policy; Dr. Wojciech Bienkowski. Coordinator. Department ofForeign Cooperation. Minis try ofEnvironment and Maria Apolinarska. Foreign Cooperation Unit. Meetings aimed at I a) getting official recognition ofLEM project by the Minis1:ry and b) discussion offanding potential through the FlUld for the LEM projects. I • Attendance at theEuropean Conference on Sastainable Cities andTowns. Aalborg, Denm.ark. May 24-27 at which the Project Manager gave an informal presentation ofthe LEM project at a Conference workshop and received considerable input from the Confer I ence for the improvement ofLEM proposed.training courses. • Cooperative effort between LEM and the Poznan Branch. Polish Sanitary Engi- I neers and Technicians Association in producing a proposed trainingcourse in Sludge Man agement. This was in response to an RFP issued by the AID Supported Environmental Training Program; bid c1ccuments were completed and submitted to the ETP Branch at Katowice and sent DHL to ETP headquartel'3 at University ofMinnesota on - or before I the May 30 deadline. I I LEM MOI'lTltly REPORT - JUNE, 1994 o Major Activities· Poland LEMJPoland's major actions during June centered on the following: • Printing and distribution of all publications related to the four workshops held from March 15.-March 22, 1994 at Sobotka G6rka'in Wroclaw Voivodship: a. Completed publication on Nowa S61 and Namys16w Project Analysis ReportS in Polish and made distribution. English editions were completed in May. b. Completed publication ofNon Point Source Pollution Reports: Zi~bice and Swi~ta KatarzYDa in Polish an English with corrections made as a result of the NPS Workshop ofMarch 21-22,1994. English copies were sent to RTI for distribution and Polish copies were sent to Regional Water Management AuthoritylWrociaw for distribution; copies were also delivered to USAIDI Warsaw. c. Completed publication ofEnglish only Reports on the Nowa S6l1Namys16w Project Workshop ofMarch 15-16 and the two Mproblem solving" workshops held in Nowa S61 and Namysl6w on March 17 and18. These were sent to RTI for distribution and copies also sent to USAIDlWarsaw. d. Completed publication ofEnglish only Reporton the NPS Workshop ofMarch 21-22. Copies were sentto RTI for distribution and copies also sentto USAIDI Wm:saw. This completes the cycle ofreports related to the four workshops. • Publication of the Nowa S61 and Namys16w Reports is also a significant project "benchmarit" for the LEM has now published all the project analysis reports in two lan guages for all LEM municipalities in Poland(5) andHungary(4) fourteen months afterthe beginning of on-site techni~ assistance. The first project analysis technical assistance team for LEM began its work in Poland • LEMw~ visitedbytwo RTI ofiicers duringJune. The firstwas the visit ofJerry VanSant. Direct:or, RTIlCID from June 5 - June 6 where he was given a full briefing by LEM staff' and consultants on current and future activities, engaged in extended indi vidual discussions with LEM stafi" and the project manager; Mr VanSant also visited MiedZna municipalitywhere he receiveda briefing bythe Mayor andhis staff'on thejoint work ofLEM and MiedZna in the realization ofthe latter's waste water project. I • Mr. Ron Johnson, Vice President ofRTI, while on a short term consultancy for I USAID/ Warsaw visited the LEM Office on Sunday, June 12 where he was shown the LEM operation, documentation and discussed cutTent focus andplanned activities, espe I cially on implementing the training program, to the end ofthe project. • LEM received a letter from the Polish Minister ofEnvironment, Mr. Stanislaw Zelichowski, congratulating LEM on its work ofimproving environmental management at the local level: he pledged the Ministry's continued support ofthe projectandrequested I that he receive updates on progress. I I LEM MoNTltly REPORT - July, 1994 I o Major Activities - Poland I LEMIPoland's major actions during July centered on the following: • The main focus in the LEM Office was the detailed prepara1;ion for LEMs first I training course, WATER & WASTE WAT.ER MANAGEMENT AND ORGANIZMION, to be given on August 16-19 at the Balice Training Center near Krakow. This focus consisted I of a. Putting into finished form the Polish TrainingManual, various workshop hand outs, s1;1bsidiary exercise, ( How to Hold a Meeting & How to Organize Water/ I Waste'Water Operationsl and coordinating with the English version ofthe Training SyllabuslFacilitator's Manual. b. Sending letters ofinvitation to the gminas who ha~e expressed interest in I attending with returns for 20 attendees from 11 gminas. c. Purcllasing andorganizingtrainingarticles: pencils, notebooks, nametags, etal I and coordinatingwith te Balice Training Center. I d. Meetings with the Facilitator on details ofcourse operation. • Sponsoring a one-day workshop ofexpertS to review the proposedBusiness Plan Training Manual, syllabus and model workbook. The workshop was held on July 20 in I Dom Polonii next to the LEM 0£Eice. Attending were, among others, representatives from' Bankfor EnvironentalProtection. PolishDevelopmentBank,NationalEnvironmentalFund, MB Invest Financial Consulting Company. OscarLange Academy ofEconomics CWrociaw) and officials from the gminas ofZel6w and MiedZna. Substantial input and valuable sug I gestions for revision ofthe documents and teaching schedule was received from workshop participants. I I I • Workshop series on Solid Waste Management begun in January, 1994 was contin uedwith the Polandvisit oftwo LEM consultants afl;er their LEM Hungarian assignment was completed. George Murray andPhilip O'Leary were in Poland from July12 to July22 andheld an environmental forum in the LEM offices inKrakOw on July 11 andtwo one day· workshops inNamysl6w (July13) andNowa561 (July 15) which includedtwentyfive gminas, including the LEM gminas represented.. The pair also did site visits in connection with the . workshops and offered on the spot consultation and recommendations. The consultants were accompanied by LEM's in-country expert Dr. Andrzej Jodlowski. LEM MONndv REPORT - AUGUST, 1994 o Major Activities· Poland Training planning, preparation and course start-up headed the list ofLEMlPoland action: • Completed the first LEM training course August 16·19, at Ba1ice Training Center near Krakow. The four day workshop on Organization and Management for Wacer.& Waste Water Operations attraCted 19 participants representing ten gminas. The course was rated high by the participants who also gave valuable recommendations for improve ment. • LEM ~nclllded financial and course schedule arrangements with the FiImish Ministry ofEnvironment andTampere Technical University for the repeat ofthis course in Finland during the week of November 14-18 which will include officials from the LEM gminas. • Work proceeded on putting into final fonn the teaching material for the Gmma Business Plan trainingsessions which will be held the beginIiingofnenmonth. A one day planning session was conc;illded in August which included proposed instructors, training coordinator and other e:perts. This resulted in revision ofworkbook material. •. ~s project manager gave a speech ofwelcome on August 31 at the opening of the Intemational Conference on Water Quality in POZDaJi; LEM also received a coopera tion award from the Poznan Branch ofthe Sanitary Engineers & Technicians' Association ofPoland and a letterofcommendation. • The two person team onlong termfacility planningworkingin Zi~bice and Swi~ta Katarzyna submittedaninterimreporton theiractmywith a rough draft: ofthe guidelines that LEM hopes will become a manual ofoperation for other gminas in Poland.. I I I I LEM MoNrltly REPORT - SEpTEMbER, 1994 I I o Major Activities - Poland Again, the major thrust ofLEM action in Poland was training: I • Completed back-to-back training covering Gmma Business Plan with the first one given at Sobotka (Wrociaw) Training Center on September 5-6 and the second at the Myslowice (Katowice) Training center on September 8·9. Total participant attendance for I the two days was 43 covering 11 gminas. • Completed a four day training course in Basic Project Management at Sobotka (Wrociawl Training center from September 26-30. Total attendance-'was 2~ representing I 11 cities and gmina, including Gdansk, Warszawa, Niemcza.Olawa and Zarr. • LEM was visited on September 18 and19th by the USAIDlPoland program direc I tor and a represented of the US Office ofManagement and Budget, Division of Interna tional Assistance. LEM staffgave a full briefing"of aetivitie~,and engaged in a discnssion I on the evaluation ofthe LEM project. • LEM project miinager and project assistant made a presentation on solid waste experience inHungary andoutcomes ofPolish solid waste workahops conductedby LEM to I the USIS sponsored Solid Waste Seminarin KrakOw on September 21. " • LEM offices were visited on Saturday, September 10 by the AID Team evaluating .. the Environmental TrainingProgram (ETP); LEM projectmanager outlinedproject activi I ties and described interfacing with the ETP effort through use ofmaterials, e.g. business plan syllabus, and the use ofthree ofthe ETP trained facilitators in LEM worKshops and I training courses. I I I I I LEM MoNrltlv REj)ORr - OerobE!\; 1994 o Major Activities - Poland In October LEM pursued a series ofmajor actions: • Back-to-back training covering Public lnfor:nation. Both courses: lasting three days each.· were given at the Balice Training Center (KrakOW): OctOber 5- '7 and OCtOoer 12·14. A. total of 38 parcicipantS from 11 gminas attended. The back-to-back feature allowed revisions in the training material to be made for the second presentation based on feedback from the first session. • The LEMTechnical Reference Librarywas dedicated on OCtOber 25 by Don Pressley, USAID Representative to Poland. and Mr. Andrzej Nalberczyrlski. DireCtOr, Wrociaw Re gional Water Management Authority. The Library contains over 300 technical reference tens in waste water. water and other environmental fields contributed by LEM. Amencan Water Works Association. the Water Environment Federation. the Environmental Protec tion Agency and the International City Management Associanon: itis housed in a top floor library room of the Authority's riverside offices in Wrociaw and is open to professionai engineers. designers. local and voivodship officials. • Tr.:mslation. formatting andproduction oftrainingmanuals continuedin the 1EJ.'JI office in prep~rationfor the Waste Water Management course to be given in Finland nen month. • The project manager. while on vacation in the United States. visitedthe AID office in WashingtOn, DC on Monday. OctOber 3, accompanied by Alan Wyatt, LEM proJect super visor with RT!. Discussions were held with ENR and with the Office of Housing. The former talks indicated that a two-year LEM extension was approved in principal at a reo duced funding level; work on getting a ~sole-source" enension would be undertaken by ENR personnel. • The project manager also visitedRTfs main office in North Carolina from Oc--..ooer 5 through OctOber 7. Work was planned for a slow down in current LEM activlties. espe· cially in training, to save carry over funds as supplement to the LEM extension. Discus· sions were held with cm officers in determining budget estimates and program direction for the extension. I I I LEM MoNTitIy REPORT - NOVEMbER, 1994 I o Major Activities - Poland I LEMs Maenon plate" for November included: ~ Polish-US (LEM)-Finnish Training Project. Under a cooperative agreement with the Finish Ministry ofEnvironment, Tampere Technical I University, the Finish Local Gavernment Training Corporation and the LEM project, twenty Polish local government officials completed a LEM designed training program at the Finish Local Gavernment Training Center in Helsinki, November 14-19. The training workshop, I MANAGEMENT OF LOCAL WATEB/WASTE ORGANIZATIONS. involved four full days of interaCtive-participatory exercises culminating in a day long field trip to two Finish cities for briefings on waste water management and inspection oftwo waste water treatment plants. The trip also includedinspection ofa large municipal landfill site with a newly installedmeth I ane gas collection and re-use system. Both facilities elicited considerable discussion and note taking on the part oflocal Polish officials. I The course was developed by LEM as part ofits ongoingtrainingprogram. Underthe coopera tive arrangement, the Finish Ministry ofEnvironment underwrote all in-country costs while LEM, in addition to course material, supplied two trainers, an interpreter and one resource I professional andpaid for the round trip fares for ten ofthe participants. The course was given in Polish while briefings on Finish waste water elqlerience and organization were given in I English and translated into Polish. The course's success is judged by the Finish Ministry of Environment representative who underlinedthe unique cooperation in trainingbetween Finland. Polandand the UnitedStates andby Polish participants who gave the overall experience a highratingin theircourse evalu I ations. LEM has been invited to return withits highly ratedINFRASTRUCTURE PROJEC'I' I MANAGEMENT course at the same venue during the first week in June, 1995. ~ Zi~bice City Premiers LEM sponsoredEnvironmental FUm I On NoveInber 23 the Mayor and City Council President of ZiQbice unveiled a twentyminute film on Zi~bice's environmentalproblems andthe City's continuingeffortto findsolutions. The film, jointly funded - and sponsored - by the City of~bice, LEM, the German-MarshallFund I and the Olawa River Foundation. received additional technical assistance from LEM script and production consultants. Attending the Ziebice ceremony. besides representatives ofthe sponsoring organizations, were members of local environment NGOs, high school environ mental clubs, voivodship oflicials and officials from other LEM m1micipalites. The film also I underlines the USAID sponsored LEM project in giving tecbnical assistance to the City's con struction ofa much needed expanded and modernized waste water treatment plant. I I I I I LEM and the Zi~bice Mayor will follow up the film with an environmental exercise booklet tha,t can be used by schools and civic organizations in reviewing the environmental issues I raised in the film and suggesting possible solutions; the film should also serve as impetus to otherLEM muncipalties in improving theirpublic infonnation efforts on environmental prob lems. LEM is also mak:ing arrangements with the film's producer to produced an English I soUnd track ofthe translated text. ) LEM training stafffocnsed on full preparation ofcourse material for the Finan- cial Administration course to be given December 14-17. ExpeCtation is that there will be.one I manual, five general training material booklets and six major handouts materials for the interactive exercises. I ~ Three day visit ofDr. :Philip O'Leary, Solid Waste Consultant, November 7-9. Dr. O'Leary spent two full days with City of Krakow Officials on their landfill, solid waste management problems, including a site visit to the e::tisting landfill. Dr O'Leary left an out· I line of his recommendations for Krakow Vice President Krystof Golich in both Polish and English. His visit was worked into his Hungarian training schedule and was done to respond to a speciiic request by the City ofKrakow. I I LEM Mornltly REPORT - DECEMbER. 1994 I o Major Activities· Poland • Financial .Administration ofWater and Waste Water Utilities, the fifth of I LEMlPoland's six parttraiDing programwas given inMyslowice Training Centerfor twenty participants representing eight municipalities. This will conclude the training agenda for 1994 I • Completed final version ofReport on Lessons Learned to be used in conjunction with the ENRIAID conference scheduled for January 23· January 27,1995 in Prague. I • DrafI; reports on a) Training Evaluation and b) Handbook of Guidelines on Mea suring the Waste Stream were completed and are noW being edited for issuance as final reportS the end ofJanuary or the firSt week in February, 1995. I I I I I ~~ I I I LEM MOl'fTidy REPORT - JANUARY, 1995 o lVIajor Activities· Poland • Bill Sommers, project manager, attended the Prague AIDIENI Environment Re treat, January 23-25,1995, and discussed aspects ofthe LEM project, reeeived numerous guidelines on program organization, impact indicators and evaluation. '. • Dr. Phil O'Leary, LEM Solid Waste consultant, held a workshop session on Friday, I January 27 for a group ofKrakow City solid waste officials. The subjectS discw;sed were landfill siting, solid waste planning and recycling. The LEMlPoland visit was ar.-anged at the invitation ofKra.ltciw City Officials andwas scheduled at: the endofDr. O'Leary's train I ing work in Hungary. • LEM Office was visited January 20-23 by Mr. Paul Leonovich, DEVTECH, an •.un I subcontrac-.orwho provides inionnation ser'Vlces andoutreach analysis for the ENR Office. He was briefedonLE1'I activities andvisited:Miedzna with 1&\1staffer, MarekJasinJrieW1CZ- • 1&'\1 was also host to the 3-person EN! Local Government Evaluation Team on I .~ge January 20 who were given a full briefing of LEM activities by the LEM scan. mencs were made for the teamto visit Zi~bice andNamyst6w on January 25. Theirpurpose is to evaluate selected· local government projectS in CEE to determine their application I within AID projectS in Russia and the Newly Independent States. I t I I I I I I I .1: I i Appendix II I Ii PARTICIPANTS: I A) MAP SHOWING PARTICIPATING POLISH MUNICIPALITIES I B) PROFILES OF POLISH TRAINING PARTICIPANTS . C) MAPS SHOWING PARTICIPATING HUNGARIAN I MUNICIPALITIES . ,-:1 :1 t I I I I· 8 I ,I Polish Municipalities Participating in LEM Training ,f 6- I I I -29 I - 32 30 ,t - _24 -11 21- -15 12- 16- 33 - -17 j -28 •\1 City Number City Number 't of People of People l. Brzeszcze 6 19. Rzeszow 1 t 2. Elblqg 1 20. Skala 3 3. Gdansk 2 21. Sobotka 2 4. Kartuzy 1 22. Swarzewo 1 I 5. K((trzyn 1 23. Szprotawa 3 6. Koscierzyna 1 24. Sw. Katarzyna 6 7. Krakow 2 25. Tczew 1 I 8. Lipnica Wielka 2 26. Tychy 3 9. MiedZna 7 27. Wiadyslawowo 1 10. Miedina - Wola 1 28. Wadowice Gome 11 t 11. Namys16w 10 29. Warszawa 6 12. Niemcza 6 30. Wroclaw 5 13. Nowa Sol 8 31. Zamosc 1 I 14. Nowe Miasteczko 4 32. Zelow 3 15.01awa 5 33. Ziftbice 7 16. Olszanka 3 34. Zielonki 3 I 17. Pakoslawice 1 35. Zary" 5 18. Pruszcz Gdanski 3 I s\ I t Profile of Polish Training Participants I' Chart 1: Participants in relation to LEM I " .--52 •I :, 124 I • LEM Gminas Others •a- Chart 2: Participants by gender 'I 'I I I i I, • Male Female Ii I Chart 3: Participants by education 122 54 ..... High school degree University degree • ,.,. .... Chart 4: Participants by age 63 I 'T 46 .... • I 9 I 26 - 35 • 36 - 45 II 46 - 55 • > 56 i I i &( I Chart 5: Participants by positions 49 41 t 26 I I i Mayers nm Inspecla's. Oflicers, Specialists I I • I 0 Managers & Direcla's Members c:I Gmina Ccuncil i t t!1 ACCClJntants & Treasurers •§I Gmina Saetaries I 13 Teachers.& Trainers m Others I I Chart 6: Participants by organizations (institutions) I 105 t I 28 I ••••• 20 ••••• ••••• i 2 ••••• • City or Gmina OlIiCll, Gmina Council IIlJ SchClCll o IotiYOdShip OlIiCll WallIr ManagementAu1haity I [!] Utility •m other I m NGO I Chart 7: Participants by voivodship 23 21 21 20 • e1b1qsk,e lIDI nClNOSQdeckie 13 paznll'lskie w8ISZawskie gdll'lskie 01 sztyIiskie rzeszowskie • wroclawskie 0 • 0 ~ [!] kalaNickie 113 opoIskie tamowskie zamojskie , krakowskie piotrkowskie • walbrzyskie • [J • II tsJ zielonogOrsilie : l ,. ...... Ita _, *' ~ '.- __ .. .., ~ .. Hungarian MunicipalitiesParticipating in LEM Training Operation and Maintenance of Community Landfills, Veszprcm, January 17-19, 1995 1- Gyor 2- Ajka 3- Etyek 4- Si6fok 5- Sarbogard 6- Szarliget 7- Balatonvilagos 8- Varpalota 9- BGk 10- Balatonrendes 11- Eresi 12- Balatonszepezd 13- Szekesfehervar 14- Pees 15- Budapest 16- Hajmasker . 17- fy1arealgergelyi 18- Beremend ~ .....:s:e- Hungarian Municipalities Participating in LEM Training Financial Management of Municipal Solid Waste Operations, Gyor, February 14-16, 1995 1- Oroszlany 2- Szazhalombalta 3- Csurg6 4- Lenti 5- Nagyatad 6- Szekesfehervar 7- Tatabanya 8- Si6fok 9- Zalaegerszeg 10- Pees 11- Dunaujvarcis 12- Ajka 13- Polgardi 14- Nyergesujfalu 15- Kapuvar 16- Varpalola 17- Paks ~ 18- Szekszard 19- Sarvar 20- Sopron - r~ v"" ,~,-- ~ ~ .~., .~. ~ ,( ~ .. .' - .. . I 1 '\, ..... ~, ~:.,., '/" Hungarian Municipalities Participating in LEM Training Financial Management of Municipal Solid Waste Operations, Miskolc, February 21-23, 1995 1- Vamosgyork 2- 6nod 3- Szendrc5 4- Bc5cs 5- Edeleny 6- 6zd 7- Kazincbarcika 8- Girincs 9- Mad 10- Saj6szentpeler 11- Abaujszanl6 12- Eger 13- Pulnok 14- Hajdub6sz6rmeny 15- Sarospatak 16- Belapatfalva 17- Boldva 18- Romhany 6""'"~ Hungarian Municipalities Participating in LEM Training Operation and Maintenance of Community Landfills, Miskolc, February 24-26, 1995 1- Szendro 2- Budapest 3- Borsodszirak 4- Nyekladhaza 5- Mezocsat 6- Putnok 7- Tiszaluc 8- Eger 9- Kazincbarcika 10- Tarcal 11- Mezok6vesd .. 12- 6nod 13- Boldva 14- Belapatfalva 15- Mad 16- RomMny 17- Saj6szentpeter 18- Borsodnadasd 19- 6zd 20- Kistokaj ~ 21- Hajduboszormeny 22- Recsk ~~~) ,~~ ~, .. ,.\ ... ' "',I ~ •I ,. ~ 1 ' ~ t I I' I Appendix III I t LISTING OF LEM REPORTS: 1/ JULY, 1992 - MARCH, 1995 I I· f ,.jl \.; I 1· I I i I I List of LEM Reports I (Listing contains allreports issuedbyLEMto March, 1995; allreports in English except asnoted) I Monthly 33 Monthly Reports July, 1992 - March, 1995 I, Reports Project 1. Report ofa Field Trip to Poland and Hungary (September I Management October 1992) Reports- 2. Report ofa Field Trip to Poland and Hungary - November, 1992 t Poland and 3. Revised Workplan - January, 1993 Hungary 4. Revised Workplan (Poland) - January, 1993 , 5. Revised Workplan (Hungary) - January, 1993 6. Revised Workplan-Poland (Polish) - January, 1993 7. LEM Summary Sheet (English, Polish, Hungarian) - January, I' 1993 8. Plan for Technical Assistance and Training 1994 - December, I 1993-Final 9. Brochure: Local Environmental Management Project - Novem ber, 1993 (English, PoliSh, Hungarian) , 10. Manual ofGuidelines for Preparing Off-site Project Expense Reports - March, 1994 11. LEM Monitoring and Evaluation: An Assessment ofBaseline I Conditions in Eight Participating Municipalities - April, 1994 12. Non-Expendable Property Report, February 7,1993 - April!, II 1994 - April, 1994· 13. LEM Annual Report, July, 1992 - January, 1994 - April, 1994 14. Report on a Solid Waste Management Workshop Held in t Wrocl:aw, Poland on January 25, 1994 15. Report on LEM Project Workshop for Namyslow and Nowa Sol, I, March 15-16, 1994, Sobotka GOrka, Poland and LEM Problem Solving Workshops, March 17-18, 1994 16. Report on Non-Point Source (NPS) Pollution Workshop, I' Sobotka GOrka, Poland, March 21-22, 1994 17. Seminar on the Regional Aspects ofSolid Waste Management, Budapest, Hungary, April 6-7, 1994 I 18. Handbook on LEM Office Procedures, October, 1994 19. Lessons Learned - and Learning, December, 1994 I 20. LEM Funding Efforts for Polish Wastewater Projects, February, 1995 I I 21. LEM Project Reports: A Summary Listing, March, 1995 22. Guidelines for Solid Waste Measuring Survey, March, 1995 Poland. 1. Analysis ofPolish Municipal Bond Law - Draft (English and Polish) Technical - July 12, 1993 ...... Reports 2. Report ofthe Workshop on Local Wastewater Management: Chal- lenges, Options, and Resources - Wroclaw, Poland (English and Polish) - July 14-16, 1993 ~ 3. An Analysis ofthe Principles and Procedures Appliqable to Bond Issues by Polish Municipalities (English and Polish) - September, .. 1993 4. Wastewater Project Analysis with Recommendations for the Munici- pality of Swi~ta Katarzyna, Poland (English and Polish) - October, 1993 .; 5. Wastewater Project Analysis with Recommendations for the Munici- pality ofMiedZna, Poland (English and Polish) - October"1993 6. Wastewater Project Analysis with Recommendations for the Munici- pality of Zi~bice, Poland (English and Polish) - October, 1993 .... 7. The Agricultural Space of Swi~ta Katarzyna; A Preliminary Analy- sis ofNon-Point Source Pollution; produced for LEM by the Wroclaw Institute ofEnvrionmental Protection, (English and Polish) - November, 1993 8. The Agricultural Space ofZi~bice: A Preliminary Analysis ofNon- Point Source Pollution, produced for LEM by the Wroclaw Institute of En~onmentalProtection, (English and Polish) - November, 1993 9. Wastewater Project Analysis with Recommendations for the Munici- pality ofNamys16w, Poland (English and Polish) - April, 1994 .. 10. Wastewater Project Analysis with Recommendations for the Munici- pality ofNowa S61, Poland (English and Polish) - April, 1994 1I. Non-Point Source Problems in Two Gminas in Poland - Final - (English and ~olish) - June, 1994 12. Proposed Calendar ofLEM-Poland Training Activities, June, 1994 ._~ 18. Report on a Solid Waste Survey ofFour Polish Municipalities - July 11-20,1994 14. . Biblioteka Techniczna, Listing ofLEM Technical Library Volumes at Wroclaw REgional Water Management Authority, October, 1994 15. LEM Training Program: Synopsis ofParticipant Evaluations of LEM Polish Training Courses - January, 1995 -10' I I Hungary 1. Preliminary Sampling and Analysis Plan (Groundwater Chem Technical istry Appraisal for Borodszirak wellfields Operated by the Reports North-Hungarian Regional Waterworks - May 28, 1993 t 2. Independent Appraisal ofthe Borodszirak Weehead Protection Area Located Near Sajoszentpeter, Hungary - Summary Report - August, 1993 I 3. Report on Waste Stream Measurement at Landfills in Edeleny, 6zd, Kazincbarcika and Szendeo done by Kevitery Plusz I November, 1993 4. Report ofthe Workshop on Local Waste Management - Malyi, Hungary - November, 1993 t 5. Sample Weighing ofSolid Waste Inputs in Edeleny, Ozd, and Kazinbarcika, done for LEM by Keviterv Plusz, (Hungarian I only) - November, 1993 6. Example Costs for Training, Assessment, RIIFS, and Potential Remediation in Reference to the Independent Appraisal ofthe 'I Borsodszirak Wellliead Protection area Located Near Sajoszentpeter, Hungary - December, 1993 7.' Independent Appraisal ofthe Borodszirak Weehead Protection ·1 Area Located Near Sajoszentpeter, Hungary - Final Summary Report - December, 1993 , . 8. Solid Waste Survey - City ofOzd, Hungary - December, 1993 9. Solid Waste Survey - City ofEdeleny, Hungary - December, 1993 I 10. Solid Waste Survey - City ofGyor, Hungary - December, 1993 11. Preliminary Report on Financial and Management Improve , ments: Ozd, - March, 1994 12. Report ofTechnical Assistance: Ozd, - August, 1994 13. Expanded Medical Waste Survey, Borsod-Abauj, Zemplin I County, Hungary - September, 1994 14. Enterprise Budgeting for Solid Waste Waste Activities in Hun I gary - September, 1994 15. Revenue Collection for Solid Waste Activities in Hungary September, 1994 t 16. Operating and Managing Communal Solid Waste Landfills in Hungary - September, 1994 I, 17. Waste Measurement Project: Oyor (English and Hungarian) October, 1994 t 18. Asbestos Waste Disposal - February, 1995 I I J\\ Conference 1. "LEM and The Odra" - a speech given by William Sommers, Papers, LEM Project Manager, at the Conference "Odra River and Its Speeches Basin", Wrodaw, May 26,1993 (English and Polish) 2. "Public Participation in Projects Affecting the Natural Environ ment" - a speech given by Alan Edmond, LEM Advisor, at the Workshop on Wastewater Issues, Wrodaw, July 15, 1993, by William Sommers, LEM Project Manager (English and Polish) 3. "The Local Environmental Management Project (LEM)" - a paper presented at the Conference "Wastewater and Solid Waste Management in Gminas", Poznan, September 23,1993 (English and Polish) 4. Update of#3, presented at Report Conference, Poznan, Febru ary 7-8,1994 (English & Polish) 5. Speech ofGreeting and Introduction, International Municipal and Rural Water Supply and Water Quality Conference, by William Sommers, LEM Project Manager, at Poznan, Poland, August 31- September 2, 1994 -- \.. • I I I t I ~~ I I I I I .Appendix IV • COMPARISON BETWEEN 1995 WORK PLAN t PROPOSED ACTIVITIES AND ACTUAL I, A) HUNGARY: TAITRAINING (2) I B) POLAND: TA I, C) POLAND: TRAINING I ,I,' ,I• j ,I I I I ...... ' .... ",'" ...... _ ,. "J ...... , , Proposed LEM lIuugnry Tecbnlcal Assistance nnd Training ACTUAL TECHNICAL ASSISTANCE & TRAINING Actll'lUes FOR HUNGARY 1'ask bale Landfill Demonstration January 1994 The landfill demonstration was held at Edeleny & Gyor on January 19 and January 20 with over 100 local officials and operators in attendance Landfill O&M Manual January - May 1994 Landfill O&HHanual in first draft, Hay, 1994~was SUbstantially revised and completed in English edition, August, 1994. Translated into Hungarian September, 1994. LandfillO&MTrainingCourse June - November 1994 Landfill O&Htraining course given in January, 1995: Veszprem University, January 17-19 and Hiskolc University, January 24-26. Delay related to negotiate contracts with participating universities and to train their trainers. Enterprise BudgetingManual February - June 1994 Enterprise budgeting manual in first draft, Hay, 1994~substantially revised and completed in English edition, September, 1994. Translated into Hungarian October, 1994. -_._-- Enterprise BudgetingTraining June - December Course 1994 Enterprise budgeting course was combined with the Revenue Collection Course on recommendation of LEMHungarian Financial Advisory Group based on the necessity of joining these two new concepts under one program. Enterprise RevenueCollection February - June 1994 Manual Revenue Collection Manual in first draft, June, 1994~substantially revised and completed in English edition, September, 1994. Translated into Hungarian octoper - November, 1994. - --- :i-.- 1'.·oIJOsed LEM lIuugat·y Teclmlcal Asslslance and 'I'mlnlng ACTUAL TECHNICAL ASSISTANCE & TRAINING. Actlvlll~ FOR HUNGARY Task Date Enterl'rise RevenueCollection June - tJecember This training course, combined with budgeting, ·w11l b~ given in Training Course 1994 February, 19951 at Gyor University, ~eb14-17 ahd Hlgkola University on Feb 21-23. The Regional Solid Wasl:e Seminar was held in Bl1dpAe~tfit l:lJe School for Workshopon Regional january - ~.Iay1994 Public 1\dminishaHon, Aptll 6-7, 1994 and the semlnu Repod, in Approaches to Solid Waste English and Hungarian, was pu~llshedIn January I 1995. WorksholJon Enterprise January - May 1994 This workshop was no!: held but its eiements were transferred to the Managernent Finance Course. In its place, however. two training-of-trainor courses were held for univer9ity faculty who WQuld t:each the Landfill operations and Financial Administration courseS' october 3l-November 1, 1994 for Miskola University and November 7-9, 1994 for Gyor and Veszprem universities. Groundwater Monitoring Planl February - March Monitoring WellConstruction 1994 . The groundwater plan, et aI, was dropped when neither t:he Ministry of Techniques Environment and the North-Hungarian Water Company showed enough interest Groundwater Monltorlngl May - November to assist in financing LEM·s continued efforts. Cleanup Jurisdiction study 1994 Gyor Solid WasteDlslJOsal April -October 1994 A Solid Haste Measuring study was conducted by LEMwith expat TA work in Master Plan April, 1994 and July, 1994: a draft: report: was issued in April, 1994 and .- a complel:e draf~in october, 1994. This wab tranlated in~oHungarian and distributed in January, 1995. See .'ol:e below on Master Plan and Measuring Guide. In other technical a!'Jsistance LEM/nungary did wasl:e water end solid Troubleshooting alld January - December waste management studies for municipalities of Miskola Bnd ~umszentpet:er MiscellaneousTecllllical 1994 and a substantial medical waste survey for 12 hospitals in Borsod Assistance county. LEM Polandlllullgary Joint March-May 1994 Because of cost: and additional activity in both Poland and Hungary Exchange ~Vorksh()IJ scheduled to the end of the curren~project:, th!l!1 exchange workshop Will, not be given. I '--- ~ ., 0) ~11 -f ~ l f ~ ... , ~ __ 1It,_ .. ..' .." ....' ...... -,. "" ...... Prop()sed LEM Poland Technical Assistance Ac~ualLEN Poland Technical Asslslance Activities Activities Bxplanation of variations with Proposed .- Acllvlfy , bales Summary organization Scheme c~pletedJan-Feb, 1994 Organizationaland Wastewater January 1994 for each LEH gmina:was revamped by additional consulta~cy Management Study of Broy Rhea, May 22-31. Material incorporated in Management Training Course. Workshop not held. In place two planning experts assisted Project Pla'nnlngWorkshop March 1994 ziebice & sweita Rataryzna and, consultant in writing long range facility plaos. Draft guidelines for facility plannin~ written and are currently being put into manual form in Polish and English. Namyslow is also involved in a similar, LEMassisted planning exercise. Expat consultancy on planning was from July 30 - August 31, 1994. _. PI study done on each gmina and results incorporated in~o PI Training Course. In addition, made basis for now completed Public Information Materials' January-february 1994 environmental' video film for ziebice: other school centered material now Video being used to develop teachers manual and students workbook to accompany ziebice film: manual/workbook available to other schools. Date of PI consultancye Jan. 16 to Feb. 29, 1994. Treatment Plant OperationsManual, January -May 1994 Treatment Plant Operators Manual needed a much longer time frame for its I development because of substantial revisions, goin~through four drafts. Finished manual delivered to LEH in February, 1995 coverin~ten chapters and 450 pages. Forms basis for initial operators course to be given in April,' 1995. Cost I Benefit,Study January-March 1994 Cost benefit stUdy was abandoned as too costly: moreover, much of the information was incorporated into the LEH Business PIa" course as well as material used in the project Mahagement Codrse. --- Miscellaneous technical assistance will continue to the end of the Troubleshooting and Miscellaneous February-December project using the occasional visits of Jan 01eszkiewic~when he is Technical Assistance 1994 here on training and using the LEMloca~'consultants. ~~ .... __ el; .. l'rupused LEMPuland 'fralnlng Activities Ac~ualLEN Poland Training Ac~ivi~ies Tnsk Dates Conanen~ary TreatmentI'Iant Operations June-September Development of manual became long, arduous process with four rewrites in (Introduction)TrainingCourse 1994 order to make language and 8pplica~ionmore pr~c~!cal.Manual finished in February, 1995. First training course to be givetl In April, 1995. Treatment I'lant Operations August- Second will be given if LEM extended, Poznan Grotlp will then be in (Advanced)Training Course charge of additional course sessions. Decided to torego for present November i994 distinction between "beginning" and "advance" tlntil more traiing experience is available. Managementand Operationsor May-August Water/WastewaterOrganizations 1994 First session given in Balice Training Center, Aug 16 - 19, 1994 and Trallling Course second session given in Espoo, Finland, Nov 14 - 19, 1994. . Financial1'lom1l1l8and July-Oclober Administration 1994 First session given in Myslowice, Dec 14-Dec 16, 199~.However, as a of Wnter/Wnstewater result of first session course is being substantially revised and be given during LEM ex~ensionperiod. OrganizationsTrainingCourse will Preparing a BusinessPlan February-June First session given at Sobotka, Sept 5-6, 1994 and second session 1994 given at Balice, Sept 9-9, 1994. As a result of commen~9,course is being expanded to three days and partially rewritten and will be available for LEMexten9ion period. Managementof Infrastruclure Alnil-August I'rojects Training Course 1994 First session given at Sobotka, Sep~26-29, 1994 and second session will be given at E9pOO, Finland May 29-June 4, 1995. Designand ImlJlernentaUonof March-July 1994 First session given at Balice october 5-7, 1994 and second session PublicInformationPrograms given at Balice October 12-14, 1994. Slight revision made to both TrainingCourse manual and syllabus •• Nl'SlDemdessWorkshop March 1994 ttPS/Demdess WOl'kshop given at: Sobot:ka on tlarch 21-22, 1994 LEM I'ol:mdlliungnryJoint March-Mny1995 Because of cost and addditional activit:y iit both Poland and Hungary ExchangeWorkshop to the end'of the current project:, this exchange workshop will not: ! be giVen. ~ •I I I, Appendix V I I .' LEM ORGANIZATION, STAFFING AND OFFICE FILES: I A) ORGANIZATION CHART B) JOB DESCRIPTION I C) OFFICE FILING SYSTEM I I, I I. I .1 1 I I I I t LEM Project Organization .1 Reseach Triangle Institute, Center for International Development, 1------+ AIDIENIlENR I North Carolina /' Washington, DC I ~ // ~ USAID Representative PROJECT MANAGER 'K/'/ ,/ Warsaw, Poland I Krakow, Poland ...... USAID Representative I Budapest, Hungary OFFICE STAFF I • InterpretertTranslator • Office Manager 'I • Computer Specialist • Assistant Office Manager I • Training Coordinator I I,' I POLAND HUNGARY I I CONSULTANTS LEM Hungarian I Field Representative • Sanitary Eng. (2) P.T. I • Training (1) ~T. I • School-To-School (1) P.T. SERVICES • EcologicEil Institute for Sus. Development, Miskolc I SERVICES • Keviterv Plusz, Miskolc • MB Invest: Accounting • Szinkron Publication, I Translating Services, • ·CEE: Payroll, Legal Services Budapest I • PRO VERBa, Inc.: • College for State Translation Services Administration, Budapest I I LEM ANNUAl REpoRT I DUTIES Ai'lD STAFF ASSIGNMENT FOR LEM OFFICE 1. Project Manager. Bill Sommers The Project Manager has direct responsibility for LEM project operation; implements I LEM strategy; maintains liaison with all LEM mWlicipalities in HWlgary and Po land, with national. regional and other local entities in both cOWltries which- affect LEM; works with USAIDlPoland and USAIDIHWlgary in project implementation, planning and strategy; maintains direct connections with RTI; directs office staff, I local and ex-pat consultants in effecting LEM progress; reviews all project publica tions, technical assistance andtrainingplans, publications and matenals before imple mentation; maintains ongoing review and progress analysis of all LEM activities: I responsible for periodic reporting including monthly. annual and occasional reports required by the contract. Performs such other work as may be necessary in carring out LEM objectives. '. I 2. Project AssistanttTranslator • Marek Jasinkiewicz The Project Assistant/l'ranslator (PAil') does interpreting and translations for the Projectg Manager; translates incoming letters and drafts Polish versions ofLEM OUt I going letters: reviews all translations for project reports. training materials, ete. which are sent to translating services before their distribution and use: arranges for transla tions andinterpreters needed in field work. training sessions and workshop meetings: I maintains full liaison with all LEMJPoiandmWlicipal officials as well as with regIonal and national offices and officials: represents LEM and the project manager at meet ings. conferences and makes inspection visits. giving reports to the Project Manager; I performs such other work consistent with these duties that may be aSSIgned by the projeCt manager. 3. Computer Specialist. Piotr Szcz~sny I The Computer Specialist (CS) maintains the LEM Office computer system, including all office computers, portables, copy and fax machines, overhead projectors and pan els: manages the hardware and software elements to be certain they are in working I order; orders supplies and repairs: instructs LEM employees and consultantsin use of computers and software: maintains complete software manuals and a variety ofLEM project fiies covering LEM activities including training, personnel, property and cor respondence. Maintains the e-mail system. The CS is also in charge of designing, I fonnatting and produ~.ngall LEM publications, pamphlets. letterhead, etc. The CS may Wldertake otherrelated tasks assigned by the project manager. I 4. Training Coordinator· Anna Hejda The Training Coordinator (TC) is in charge ofLEM's extensive training program and is charged with making all site arrangements, notification of participants. keeper of ,I all training materials. manuals. syllabus ete. for each training course and tracking the dates. place, material. participants and other critical elements in the training calendar. The TC prepares all materials for each course, auends the course to take care ofall details. including negotiating with owners and operators oftraining sites, I facilitators, translatorandspeakers. The TC is also incharge ofthe use ofall training devices such as overhead projectors. panels. microphones. etc. Working closely with the CSt the TC maintains a full roster of all participants with I backgroudinformation as well as the evaluation forms for each course. The TC makes periodic reports on the costs. evaluation and current training situation and schedule to the Project Mana,ger. The TC may be assigned other related work by the project I manager. I, I LEM ANNUAl RepoRT 5. Office Manager. Dorota Dymon The Office Manager(OM) is in charge ofall financial records andtransactions, includ ing banking. cash withdrawals, payments, purchasing and the record keeping which substantiates these actions. The OM maintains direct relations with the the LEM accounting service, working on the monthly financial report andproduces an in-house cash-in-out report each month. The OM also works directly with the CEE subcontrac tor on salary payments and maintains close liaison with the RTI Home Office regard ing LEM financial management, records and reports. The OM. in close cooperation, with the CS, maintains a roster ofequipment purchased and from time to time issues an inventory report on this equipment. The OM also maintains copies, records and status of all LEM contracts and. in cooperation with all staff, maintains the file sys tem for the LEM Office. In addition. the OM maintains a complete file on all expat consultants used by LEM for Poland and Hungary. The OM may perform such other related duties as may be required by the Project Manager. 6. Assistant Office Manager (AOM) . Urszula Kwa.sniewska The Assistant Office Manager (AOM) works in cooperation with the OM in discharg ing the office management duties for LEM. The AOM acts as receptionist. telephone operator and fax operator and record keeper. The AOM serves to make hotel. travei and appointment ammgements for LEM staff and visiting consultants. The AOM operates the fax ande-mail, making copies for distribution and maintains the full fax. e-mail and correspondence record for LEM. The AOM also maintains the attendance records. mail register and related records. The AOM serves the Project Manager directly in correspondence. appointments, travel arrangements andrelated work. The AOM works with the OM in reviewing all travel/per diem vouchers and mamtains liaison with the RT! office on matters offaxes. e-mail and general information. TIie AOM may perform other tasks as assigned by the OM and the Project Manager. CONSULTANTS Polish I. Dr. Andrzej Jodlowski - sanitary engineering, infrastructure 2. Dr: Malgorzata GrodziIiska.Jurezak • schooi. library, training 3. Mike Flaherty - business plan, training, evaluation (ends April 1995) 4. Dr. Zbigniew CzubiIiski - environmental law, administracie~ Hungarian 1. Dr.Gabor Peteri - operations, administration 2. Dr.Andras Kovacs' - 'landfill, selid waste management . (. LIST OF SUPPORT ORGANIZATIONS POUSH 1. GEE • payroll 2. MB Invest - accounting HUNGARIAN 1. SZINKRON - translating, printing 2. KEV!TERV PLUSZ - engineering 3. EISD - liaison in Borsed County LEM 9/29/94 I LEM ANNUAl REPORT I LEMIKRAKOW OFFICE FILES SYSTEM I A GENERAL DESCRIPTION WITH LISTINGS AND EXAMPLES OF FORMS USED BYTHE LEM OFFICE I L INTRODUCTION 1. LEM works, for the most part, with open shelf files in which the material is I stored in colorful, tagged cardboard files. This is done because most ofthe material we work with is bulky: reports, studies, summaries. Having colorful shelffile holders I also livens up what might otherwise be a rather drab working atmosphere. 2. However, the "fax" and corresondence history is kept in accopress binders by the month; there is one binder for ~incoming" and one binder for "outgoing." This system I is explained below. 3. Individual employees keep desk files largely based on ready reference or on I projects to which they have been assigned. 4. The detail of the LEM filing system is dsecribed in what follows under opera- I tional headings. II. ADMINISTRATION, FINANCE AND CORRESPONDENCE I 1. Administration: a. Personnelfiles are oftwo kinds: a) Direct local hire (DLH) includig local contract hire and b) ex-pat project consultants. The DLH andlocal contract hire files are kept in the Project Manager's desk in which are placed employee resumes, hiring and pay history, including the Polish certifications, vacation and leave records and personal I correspondence. The contractconsultant files are keep bythe Office Managerin a suspendedfile place near her desk but available directly to office staff. LEM maintains a single file on each short tenn consultant who has worked in the project whether in Poland or in Hungary. The file contains, the resume, the AID bio-data form, the end-of-tour evalu ation form and other correspondence directly related to the consultant. b. TUne Sheets are kept by the Assistant Office Manager in an accopress binder which is kept in her file draw. LEM maintains a daily sign in-out roster for all I empployees and part time employees/consultants. Thes'e are checked and kept by date in the binder as noted. I c. DHlJpouch file is kept by the Assistant Office Manager in a ring binder and contains all DHLlFEDE..vrNTIEXPRESS MAIL receipts for both outgoing and in I coming packages and envelopes. I I LEM ANNUAl REPORT 3. Correspondence a. CorrespondenceIFax Files are maintained by the Assistant Office Manager in an accopress binder. The Assistant Office Manager keeps the current month in her desk file drawer under "incoming-~and "outgoing." When the month is over these files. are retired in theirbinders to a large parallel file in the Library Room where all the correspondence files since the inception of the project are kept by month and desig nated as "incoming-~ and "outgoing." At the close of each month the Assistant Man ager makes a list of the files giving the sequential number by date, listing the date received/sent, the senderand the receiver; this index is appended to the inside coverof the accopress binder. On incoming faxes. letters and e-mail, the assistant office manager distributes one copy of all incoming to the Project Manager and another copy to the !!mployee han· dling- the functional area. The original incoming, ofcourse, is put into the correspon dence/fax file. b. All incoming and outgoing mail received through Polish mails is recorded in a pre printed record book used in Polish offices for this purpose. c. E-mail presents a problem. However. we are puttingthe main email items - incom ing and outgomg- in the correspondence file and are. as well. beginingto download e mail onto floppies in order to maintain all current records on the project. Some slip page may.occur here becuse we did not establish a retrival system at the beginning of our e-mail "life." d. Recyling All discarded office paper, wrappers and unusable envelopes are put into a special recycling box which is taken periodically to a pnvate fIrm which purchases the discards for eventual use in newspaperproduction. The return is exceedingly modest but LEM DOES RECYLE. mTRAlNING 1. Individual TrainingCourse Material files are kept by he training coordina torin labelled open sheIffiles on each ofthe trainingcourses which LEM is operating. All drafts. translations. correspondence, schedules. floppy disks. etc. which are re lated to the particular training are kept in these files. While other staff may have copies in order to review, e.g. the translator or the computer operator. the original copies are kept in these central files which are mamtained by the training coordina tor. 2. Cost accounting for each training course including the orginal cost estiIrultes as well as final cost figures are also kept by the training coordinator in an open shelf file. 3. Notification mailings.regarding each trainmg course are also kept by the training coordinator as well as the tentative course agenda which is mailed in ad vance to each nominated participant. 4. Participant records are kept as computer files recording each participant's relevant background material; these records are maintained jointly by the training coordinator and the computer specialist. I LEM ANNUAl REPORT I 5. Course evaluation forms from each participant in each course are kept by. the I training coordinator in an open shelffile. IV PUBUCATIONS, FLOPPYDISKS AND COMPUTER PROGRAM 1. Software manuals for LEM software are kept in open shelfmes by the Com I puter Specialist; in addition all floppy discs relating to the LEM program, other than those relating to training materials, are kept by the Coputer specialist in a series of I plastic Happy disc filing boxes. 2. Publication master copies along wij;h special non-computer inserts, e.g. spe cial maps and charts. are kept as a record and reference by the computer specialist in I open shelffiles. V. SUBJECTMATTER AND PROJECT DESIGNATED FILES, I 1. Subject matter files are arranged in the conference room in open shelffiling. They cover a wide range oftopics related to project work and are too numerous to discuss file·by-me. Alist ofthe titles will be found in the index. However. we have descnbed I a few groups ofthe more important subject matter groupings below. I a. Pl"oject Working Files These open files bearthe names ofthe nine municipalities - 5 in Poland, 4 in Hungary - which are LEM's main technical focus. These files contain much ofthe background material on each municipality that fanned the basis for the Project Analysis Reports. I Most ofthe material is in Polish although there is some English language matenal; these files also contain follow-up reports, data analysis and correspondence which was gathered after the project reports were completed and after the projectS them I selves were under construction. s I b. Project Analysis Reports The final PARs on each of the nine cities are filed in open shelf files. These contain extra copies ofthe English and Polish editions for the 5 LEM Polish cities and ofthe I English and Hungarian editions for the 4 LEM Hungarian cities. c. AID and USAID Files I Documentation. special reports. studies and bulky correspondence related to AIDIW, USAIDlHungary and USAlDlPoland are kept in open shelffiles. I d. WASH. EPAand Wroclaw RWMAFiles Documentation. special reports. studies and more bulky correspondence with these I agencies are also kept in open shelfffies. e. Extra Copy File I We also keep extra copies ofthe P.t\Rs for the-nine cities: Polish and English for the 5 Polish cities and Hungarian and English for the 4 Hungarian cities; these are stored in the library in open shelffiles. I Extra copies of the other major reports are also keep in'the same place and in the same open shelf system. I LEM ANNUAl REPORT d. Letter mail recont -All local mail received/sent is recorded in a preprinted mail record book and is kept by the AssIstant Office Manager. e. RTI Policy Manual and RTJlCID Oveneas Regulations are kept in two spe cial ring binders in the Project Manager's Office. 2. Finance and Contracts a. The Monthly Expense reports are kept in open shelfcardboard file boxes (usu ally one box for each two months) and are on shelving next to the Office Mana~er's desk.. These contain the accoWItnnt's expenditure report conSISting ofa daily vQucher ledger number consecutively, the DELTEX system report, the AID Contract Expendi ture Report, the record of monthy exchanges and exchange rate, the object-budget report and the record ofbank deposits and withdrawals. These file boxes also contain bOWId xerox copies ofail paid vouch'ers by month and by numbered sequence reflect ing the dates. The Office Manager also keeps in her desk file a monthly cash reconciliation as well as a file on the deposits and WIthdrawal slips from LEM's local bankingmstitu tion. b. Contract documents covering house & office leases, the CEE contract agree ment, the RTLUSAlD contract and related contracts are kept in two nng binders on the open shelfnear the Office Manager's desit.. c. The Vat T~ open shelf file is also kept near the Office Manager's Desk. This- file records our quarterly application ofthe Polish MinistrY ofFinance for a return ofthe Vat Tax paidon various purchases. We have not received any refWIds yet: however, it is important to keep applications current and visible so that USAID knows that we have tried to retrieve the VAT Tax payments. d. The Bid Purchase documents are also kept iD.'shelfed ring binders at the Office Manager's work area: these are documents showing that we received bids on larger purchases. Included is another ring binderfile which contains substantiating letters from vendors on capital equipmentpurchased. e.g. computers, overheads, telephones. etc., which attest that either the equipment is solely a US made piece or that at least 51% ofthe parts were made in the US. e. Payroll RecordS are keptin a r.ngbinderat the Office Manager's desk area: these records show CEE's monthly payments ofsaiary and benefits in accordance with Pol ish law. Included are records ofthe quarterly request to RTI ofsalary allotments to ··CEE. f. LEM Property Inventol'Y Records are kept as a computerized record by the Computer Specialist; the updated data reflecting continuing purchases are given to the latter by the Office Manager. I I II I Appendix VI I I LESSONS LEARNED - AND LEARNING I I I I I I I I I I I I I I I LESSONS LEARNED· AND LEARNING I a. Working with Local Govemment 1. When working with local governments, assistance should focus directly on their needs followed bv careful cboice of what can be done and what cannot be done. If project tecbnici~ work directly with the individual local governments • without intermediaries • tbe local government response is usually more positive and more I cooperative. .., Sustained technical assistance to local governments yields better results tban intermittent. casual assistance. Good results are especially noticeable when tbe following elements are focused and maintained :a) bastc continuity and consistency I in type of assistance, b) involvement of same people on both sides and c)measured movement toward discernible goals. 3. Local governments in Poland and Hungary do have tbe capacity to absorb and use I outside assistance in technologies, management and fillanc~al administration if assistance is given over a sustained period with continuity ofsupport. 4. In choosing infrastructure projects for tecbnical assistance, a thorough review of tbe I local government's involvement in the project should be made first. gauging tbe extent of mOVement in the project management conttnuum. If technical assistance is requested for a project that has been awarded to a contractor but the municipality IS I havini trouble in implementation, its value should be weighed against an alternate project which is either being described for bidding or where bids have been received" but not yet awarded. Too often the former state, wbile demonstraung an immediate need, is too far down the line for intervening technical assistance to produce definite, I positive results. 5. While continous direct contact with local governments included in the project scope can be a harbinger ofsuccess, it is equally important to be in contact with appropriate I regional and central agencies on project process and progress. COMMENT: The first three lessons relate to a process by which the local governments have continual contact with the project source through technical assistance, training, I operating workshops and particular, but related, requests. They also emphasize that direct contact within a structured project process disarms the local officials and integrates them intO the project. It makes possible a constant reiteration of project ideas to the point where local officials are able to formulate independent approaches within the project context. For I example, the LEJ.Vl municipalities are working in a three way contract to do long range planning for waste water inIrastructure which stems from their own propos~ Yet the idea of long range planning was shunned when first addressed by the project. Another municipality, taking a key from LEM's public information technician., developed an idea I for a environmental film justifying. among other things, the need for its waste water plant: it determined a three way source of funding and then developed a brochure, using LEM's .' prototype, to spread the ideas behind the film. None of this would have happened if the I project did not offer continuity. in its approach. These lessons may no longer be applicable in Poland and Hungary since budget cuts could force the missions to withdraw from direct technical assistance to individual local I governments and do more "broad brush" work. I I I The fourth item grows out of the difficulty LEM ex.perienced in three of its five Polish municipalities - and two of its Hungarian clients - where the projects chosen were already in the post-bid stage. It posed difficult problems for the LEM technicians who fought long technical battles with the design engineers on over-design and long term maintenance. We might bave bad a greater impact ifthe projects were still in the planning stage. The fifth is related to the flISt lesson. Wbile LEM has profited considerably by the knowledge that its operation is not dependent on a central ministry for direction. funds or scope, it has been more difficult to work back to tbe center when funding and other approvals becomes a problem. We could have made an earlier pitch to the mInistries about the project that might have reduced the work in trying to establisb effective contact after the local projects were underway. Our saving grace in re-establisbing the contaCt has been the demonstration of effective guidance for local governments in spending central/voivodship funding and through the legitimacy ofour training program. b. Decentralization 6. Decentralization, especiaily in describing local self government, is fraught with ambiguity whose meaning is relative to the country's national intention and historic position of decentralizing structures vis-a-vis prior conditions. This is particularly true where local governments are emergmg from the tramework of a unitary state. 7. Many local govemments in eEE are caught up in the Whirlwind of decentralization where the details are still unclear nationailv and in their local manifestation. Under these circumstances pushing for greater "decentralization may. in fact, hurt the process, especially where existing structures are sull too weak. new or untested in action. It is important to strengthen internal capacity Wtthin the "starus quo" before moving too quicldy to add greater responsibiliues to local govemments who are just learning to "swim." COM:ME.."IlT: Local self governments in Poland and Hungary are new though the structure used has existed in some form or another tor years. in some cases centuries. But the modem concept and the in-built capac1ty has not had long to develop. In Hungary. for example. the county government was completely abolished as such; it was made a local unit with no regional powers- a duck without feet. Wben you face the problems of solid waste management in Hungary you immediately turn to regional solutions but find no regional entity to SUStain the solution. Decentralization in this case seems to have gone too far. Moreover. local governments in both countrieS have such varying, often non-existent capacity for planning, budgenng and general management that to push for greate: autonomy may induce overload. Decentralization is a precarious creature that needs deliberate attention in sUStaining the strUcture so that the concept can succeed. It is true, however. that great legal and organizational barriers stretch before local governments in both countries and make decentralized operations difficult. These should be changed. But if they are changed without a sustained plan tor building local structures and local personnel capacity. the barriers may be returned with a vengeance. coniirming the centrists' oft-cned conclusion that local government is no government at aU. The need to improve local capacity is recognized by many people. In environmental infrastrUcture projects, for example. a singular weakness lies in the rag-tail approach to project management. In response LEM wrote a PM course which was devoured by the participants and for which there is a growing detnand from groups of cities throughout Poland. The course illuminates both the need and the critical nature of absent capacity. The same is trUe of LEM's efforts in solid waste management in Hungary; the need is so great, the capacity so sparse. that we are bombarded with requests for both technical assistance and expansion of our landfill operations course. Moreover. in a cross fertilization of the Hungary LEM experience to Poland, requests for this course are being made by Polish municipalities. I c. Financing 3. Few municipalities are tiscally capable of fully funding the operation. maintenance I Al\fD capital costs of many of the environmental infrastructure projects needed to alleviate environmental and health hazards to the community. 9. Where project technical assistance is planned for local government infrastructure, the I issue of project financing should be settled at project inception. If the project IS confined to technical assistance & training only, this condition should be ClearIy stated. It may also be advisable to concentrate only on technical, management and financial administrative improvements and not to single out individual projects but to I apply the improvement on a wider scale emphasizing process and problem-solving needs. 10. If. however, emphasis on the solution of a particular environmental subproject I requiring infrastructure becomes a necessary part of the overall project, t.hen prior commitments should be obtained for partial tinancing which would kic~-in once the initIal technIcal assistance has been provided. I COlVlMENT: The first lesson is key and, in most cases. an obvious truism. Many local governments, of course. are basket cases: they are not able even to sustain operations of outmoded treatmem plants, let alone put money into maintenance or build new plants. But I other local governments can sustaIn operanons. some maintenance but are less able to shoulder large capital costs. If their technical capacity increases. these local governments may be able to control plant design to fit their needs and to carefully integrate modular designs. Unfortunately, the Woody Allen School of Development is rampant Take the I Money and Run is, in many cases, policy: plant constIUcnon gets started but completion awaits another "money run." The process of ordering environmental capital needs in countries who are just now I reaching the possibility of sustained economic growth is going to be long and difficult In both Poland and Hungary local constituents face a rising cost curve as more and more services are put on a paying basis. Further increases to sustained waste water, water I treatment and solid waste improvements face more and more opposition. The reluctance of international lending agencies to help solve the problem and the parallel hesitancy on the part ofcentral governments to e."ttend support for the kind ofcredit that is needed are parts of the dilemma. In Poland. however, one must recognize that central and voivodship funds I for waste water infrastructure are still available at relatively constant levels. The other rwo lessons are related to project process. While LEM has stated at the outset that capital funding is not part ofour project package, we have tried - with limited success I. - to move our clients to a posture where their requests are backed with plans; we have begun to train them in the intncacies of funding applications. The lesson learned. in summary, is that we should have put more emphasis on the details of the funding applications at the outset so that our Project Analysis Reports could have been complete as I a "business plan." Or we might have shifted to greater generality in otTering technical assistance. But had we done so we would have lost part of our validity before our client local governments because we did try too hard and undertook too much vis a VIS I financing. d. Public Participation I 11. EffortS to improve and expand local public participation should not precede or outstrip the"capacity to provide a regular process for public information: participation without intbrmation is a tbrmula for disaster. I 12. Public information results are best achieved when a) the locality has a good "prodUCt," b) has cultivated a working relationship berween the local government, schools, public minded NGOs and technical providers and c) provides connnuity in I the process by which infurmation is disseminated. I I COMMENT: These two statements are truism perhaps to the PR buff but th.ey have practical meaning in applicanon at the local government leveL In Hungary, for example. the law provides an in-built participation via referendum that invariahly leads to sanctioned NIIvlBY: participation need not be informed because efforts to thwart landfill sltings. for example. needs linle impetus and are unrelated to the intbrmation process. The stnng problems which Krakow, Poland has in its own landfill, while not under the aegis of such a restrictive law, have been more participatory than informative. When encouraging participatory entry into the decision process, the capacitY to maintain continuitY in information becomes a must. . e. Training 13. Training programs for local officials and technicians can have lasting value if a) they are oriented toward specific needs and b) if they are "manualized" with operating procedures that can be used as reference after the traimng has ceased. COMML'lT: LEM has put together eight specific training courses designed to meet immediate project needs in waste water and solid waste management. They respond to needs encountered in doing the projects and are .supposed to help solve those needs. Each of the courses has a manual of operation supplemented by a number of handbooks. Since waste water expansion is part of the Polish governments thrust the courses can be used for many years to come. Solid waste in Hungary is also critical and both budgeting and landfill operation are courses that will be used fur a lon·g time. Certain courses. are generally applicable to infrastructure projects. e.g project management bUSiness planning. The public information course is slanted toward the environme:It in general but with specific reference in certain details to waste water manage:nellt. The enterprise budgeting phase of the Hungarian revenue.rbudgenng course is probably applicable to other "enterprise" operatIons in local government. These training courses have been well received, have been revised to tit changes suggested by partIcipants; they may well be the most enduring element In the LEM project f. Donor Cooperation 14. Efforts to involve other donors in common activities are best focused on non~apital actIvities at the beginning. Most countrtes working in CEE are not big on capital transfers but focus, at least at the beginning, on technical assistance and training within a specific functional subject maner. Linkage at this stage could promote continued linkage at a more developed stage if the initial cooperatIve activity proves successful. COMML'lT: LEM has worked out what promises to be a successful agreement with the Finnish Ministry of EnviroQInent: using LEM courses (in Polish) to train Polish local officials - but doing the training in Finland where the trainees can also observe Finish communities of comparable size dealing with similar problems. LEM provides the course material, training staff and pays for part ofthe transport cost to Finland; all the in~ountry costs are paid for by the Finnish Ministry ofEnvironment. We have completed one course - Management of Waste Water Organizations - and will run one more course - Project Management - in the Spring. We are currently working with the Finnish representatives and the Polish National Fund to fund other LEM courses in nonhern Poland. LEM has made a similar proposal to the Norwegian government and has suggested a modified version for funding through the US Trade and Development Program. I I g. Other Items 15. If environmental problems of hazardous waste are to be involved in a proposed project, particularly at the local level. project designers should be aware of the often significant initial study costs involved. Local and central governments may then back I off the even greater remedial costs, even though the health threat is clearly. demonstrated.: 16. When delivering technical assistance within a strUctured. but limited program. it is I likely that bener, more conclusive, assessable resuits can be achieved by focusing on one country. I COMMENT: These two lessons stand bv themselves. The first grows out of LE:'! experience in Hungary. Working with the ~pproval of the MinistrY of Environment, in a small city that believed its water supply was about to be contaminated buried hazardous I waste sites. LEM technical assistance identified the problem and formulated a plan of action. However. the MinistrY decided not to commit funds while the regIonal water company whose underground 'water source appeared to be in danger also demurred from contnbuting to the action plan. LEM then withdrew [rom the project. 'Nhile the studies I and recommendatlons to date are being used by the Mayor to state his case for action. the high cost of both the initial work and further activity and the Ministry's WIthdrawal precipitated our withdrawal. I Hazardous waste identification is high tech, high cost etTort; it should probably be left with the host government - unless a clear and specific agreement is made beforehand. semng out the actlon and responsibility of all the cooperating parties. I In the second lesson, it may have been better: considering overall results and usage. if tile LEM resources were concentrated in one country to make greater impact with limited resources; the resultant techOlcal assistance and training may then have been more easily replicated in other countries where similar conditIons warranted. The obverse of this I lesson is that by doing LEM in two countries we have the basis for a mix of projects that could promote cross fertilization of project knowledge between two countries. This has happened with the transfer of LEM's Hungarian solid waste experience to Poland; it has I not, however. happened in switching waste water experience to Hungary. I I I I I I I ~\ ,I'::··· ·"~IYX.!,ii :... I I Appendix VII I I IMPACT INDICATORS I I I I I ,I I I I I I I I Appendix VII, Table I -I Quantitative Data on LEM Activities in Poland and Hungary The data presented in this table is cumulative from the beginning of the project field work to issuance ofthe Second Annual Report. We have also included data on scheduled training courses I which will occur in April and June, 1995. I 1. Technical Assistance a. Inputs • Deployed 25 short term, expatriate consultants for 1650 person days as well as 6 local I individual consultants and 7 local consulting firms in delivering technical assistance for the PARs, specialized consulting, including NPS, Medical Waste & 6zd, Asbestos Study and development ofselected training manuals. I b. Outputs • Delivered 8 Project Analysis Reports (PAR) for 5 Polish and 3 Hungarian cities in Polish, Hungarian and English. In Sajoszentpeter (Borsod Wellhead Protection Study) LEM I provided 1 Project Analysis Reports, 2 subsidiary technical monitoring reports and 1 report on costs ofvarious remedial action. I • Delivered 1report in on Non-Point Source Pollution in Zi~bice (Polish/English) and Swi~ta Katarzyna and 2 preliminary NPS assessment reports (Polish/English). I • Delivered 2 Medical Waste Reports, 1 Study of Miskolc Waste Water Organization, 1 Financial/Management Action Plan for 6zd and 1 Study ofAsbestos Waste Disposal. I 2. Training Activities a. Inputs I- • Used the services of 5 expatriate consultants, 8 local consultants, 2 local consulting firms, 3 NGOs and 3 universities in developing and implementing the training courses. b. Outputs I • Presented 9 courses in 21 sessions representing 49 training days to 318 participants. I • Presented 13 workshops, seminars and forums to 298 participants. • To support these courses, produced 9 training manuals, 9 course instructors instructions or syllabi, 9 'loose-leaf bound supplementary handouts and overheads plus 18 booklets of I associated reference materials to supplement course material. I 3. Technical, Regular Reports And Communications • Produced 33 monthly reports, two annual reports and 1 report on LEM non-disposable property holdings I • Issued 16 subject matter reports on issues from the Polish Bond Law to Regional Issues of Solid Waste in Hungary to project Lessons Learned. I .. Received 1810 communications in LEMlKrakow Office and sent out 1923 communications. I I Appendix VII, Table 2 ESTIMATED SAVINGS IN· CAPITAL, O&M COSTS IN 5 POLISH MUNICIPALITIES DUE TO LEM TECHNICAL ASSISTANCE (Data is shown in billions ofzlotys. Reference gives source ofestimates. Conversion to $ based on exchange rate of$ 1:;:: ZI24,000) Mu~icipality Capital O&M Reference . Construction Costs 1) Miedina 80 l.5/yr Memo 4/15/93 2) Swi~ta Katarzyna 1 O.3/yr Memo 3/17/95 3) Zi~bice 2.75 1.6/yr Same Memo 4) Namys16w 8 1.8/yr Letter to US Embassy, 12/9/94 5) Nowa S61 5.5 l.IIyr pp 15,21 & 26, Nowa S6l PAR 97.25b 6.3b Totals or or $4.04 million $262,500/yr I Appendix VIII Table 3 .ESTIMATED SAVINGS AND INCREASED INCOME I IN TWO HUNGARIAN MUNICIPALITIES I DUE TO LEM TECHNICAL ASSISTANCE GYOR: Received on June 14, 1993 list of 16 non-cost recommendations from LEM . I consultants to improve operations and management at the municipal landfill. By July 24, 1993 all recommendations had been implemented. I Estimated annual savings in labor, ease ofoperations, conservation oflandfill space and general management of$ 35,000/year. I 6ZD: LEM study team made II recommendations for the City and the operating landfill company in organization, budge & finance and bill procedures. 6zd I adopted 8 ofthe recommendations by July 31, 1994. One action taken by 6zd was the increase ofcommerciai tipping fees from 40 HUF/cubic meter to 120 HUF/cubic meter, an increase of 80· HUF/cubic I meter, or an increase of200%. Based on an estimated annual commercial collection of 35,000 em, the I following calculations are made: . a. Estimated income based on old rate of40 HUF/cm I 40 HUF/cm times 35,000 em HUF 1,400,000 b. Estimated income based on new rate of 120 HUF/cm 120 HUF/cm times 35,000 cm : HUF 4,200,000 I c. Estimated increase in solid waste collection I income based on new rates HUF 2.800.000 NOTE: Data on Gy6r savings derived from Recommendation Memorandum, June 14,1993 to Dr. Andras I Kovacs from LEM's Gy6r Consulting Team; data on 6zd derived from 6zd Preliminary Report, p. 9 and "Report ofTechnical Assistance, Ozd,. Hungary, August, 1994," p. 9 & 11. I I I ,I I I Appendix VII. Table 4 WATER, WASTEWATER RATE INCREASES. 1993-1994 FIVE POLISH LEM MUNICIPALITIES Municipality Water Rates % Change Sewer Rates % Change 1993/1994 1993/1994 1) Miedfua R 350017680 119% see note B NA see note A E 3500/10,300 194% 13500/10,300 194% 2) Swi~ta Katarzyna R4500/6000 33% R 0/6000 NA E 4500/6000 33% E 0/6000 14500/6000 33% 10/6000 see note C 3) Zi~bice R3000/3500 29% R2100/3000 43% E 4000/4800 20% E 2600/3500 35% 18000/8800 10% 12600/5000 35% 4) Namys16w R 3000/3500 17% R 3000/3700 23% E 4500/5200 16% E 4700/5700 21% 1660017500 14% 17500/8800 17% 5) Nowa S61 R2245/3000 37% R2315/2800 22% E 7510/10,400 38% E 4910/8000 63% 17510/10,400 38% 14910/8000 63% Average 47% (with Miedina) Average 36% Average 25% (without Miedina) Note A Miedfua's water increases are determined by unilateral action of coal mine conglomerate which supplies the water to its.mine and to the gmina from a large reservoir not in the gmina. Miedfua authorities are making efforts to bring the rate setting function under the municipality, either totally or as an approving partner. . Note B Currently the only sewer installation is owned by the coal mine and services only the housing blocks owned by the mine. Rates, et aI, are not under Miedfua's jurisdiction. Since its municipal-wide sewer system is only beginning it has no rates in effect. Note C Existing residential sewers serve limited housing blocks once owned by the now defunct steel mill in Swi~ta Katarzyna. Dispute on ownership, control have not yet been resolved. Thus rates for these apartments are not yet within SW1s jurisdiction. I Appendix VII, Table 5 CHANGES IN OWN-SOURCE REVENUE &TOTAL REVENUE, I 1993-1994 FIVE POLISH LEM MUNICIPALITIES I Municipality OWN SOURCE % Change TOTAL % Change 1993/1994 1993/1994 (000000) (000000) I 1) Miedina 37,718/51,177 35% 66,059/98,436 49% 2) Swil(ta Katarzyna 19,046/18,500 (A) -3% (A) 34,332/39,100 14% I 3) Zictbice 22,105/26,560 20% 44,295/81,588 (B) 84% I 4) Namysl6w 49,970/57,120 14% 60,688/67,800 (C) ·12% 5) Nowa S61 54,100172,110 33% 89,830/121,130 35% I Average 20% Average 39% I Note A In the last few years Swi~ta Katarzyna has relied on the sale of locally owned property for a large part of its local income. However, the very large steel plant property I which is to be offered for sale is held up in a legal dispute on ownership. Thus the decline over prior year's income. I Note B This very large increase is due to Zi~bice's assumption in 1994 of a number of central functions, e.g. elementary schools, hospital; the central allocation of funds for these functions have been transferred to Zi~bice's budget. Much of this is, in reality, a I "pass through." Note C Namysl6w's modest gains in this category reflects its policy of divesting itselfof I certain functions for which tax. and/or operating liability might accrue to the municipality. Since the laws on this subject are quite confusing and contradictory, I Namysl6w has reason to "go slow." I I I I I I APPENDIX VII, Table 6 I(I~YCIiAnACTI~IUSTICSOF I.EI\. 'VASTI~\\' ATI~nI-no" ECTS IN POLANU* l\J1edJ.na S\\'. J(llhU'Z}'nll Nalll}'sl6w Zi\:hlcc Nowll S61 Voh'odshll) Katuwke Wroclaw Opolc WallJl·zych Zielona G6ra Affected rh'er Wistula Odra Widawa/Odra Olawa/Odra OJra system To(al gmlnll 14,500 12,000 17,000 20,400 43,000 "opUlaHoll . , l)ol'ulI,(lolI a,reec(ed 6,000 8,000 15,000 13,000 43,000 ,~11I'ojee( - Nahu'e of (he -New plalll -New pillut -Modcmization & -f\lodcmization & -Modernization wlIs(ewa(c." -Collection system -Discharge line extension ex tellsion (..cahncn( system -nil) treatment -Biolg/A02 -Bioll AO::! trcatment -trcatment 2 2/3 # of ....oJcd phascs 3 2 1/2 . - Illc..case III 1=600 1:=:1800 I ==moo I ,= 6000 15,000 I..ealmcn( Clllu,cUy 2 '"' 600 2 ,= 1800 2 ,= 'I 2 = 6000 (m3/d) 3 = 200 -3 ==3600 I)erccllh,ce of 40% >60% 85% .50% 20% IJrujeee complc(e To(allu'oJee( cost I()O billion 25 billiou 66 billion 40 billion 100 billion JTC) lu 1)1.1. (uld) I)encn(age of 30% 40% 80% 50% 40% .. - fUlldlng secu ed l)cl'cell(age of TC 20% (j()% 80% 50% 20% aireallly spell( - l'ercell(lIge of TC 30% 30% 35·4m~ 25% 20% borne It}' Ihe.J{lIIlna '" = Figures arc estlmutes us of Septemher, 199.. ~ I Appendix VII J Table 7 COMPARISON OF BASELINE ASSESSMENT WITH CURRENT I ASSESSMENT OF EIGHT LEM MUNICIPALITIES I FAILING MARGINAL ACCEPTABLE ACHIEVING SUSTAINING I HUNGARY 6zd I Edeleny* I Gyor POLAND I Miedina I Sw. Katarzyna Zi~bice I Nowa Sol Namyslow I • Edeleny has withdrawn (de facto) from the LEM program and is thus not included in the re assessment. (see p. 22 ofthis Report). I :1Im~]~] Assessment at Project Start-up (See Evaluation Report, April, 1994) .. Re-assessment by LEM Staff, March, 1995, based on field trips, training activity, I advance ofconstruction and other activity as noted in Monthly Reports. I Defmition ofFive Assessment Classifications: 1. Falling: the municipality is delivering environmental services at an unacceptable level and does not manage its I . resources in a way that will help solve its environmental problems 2. Marginal: while in a difficult environmental posture and with less than adequate managerial capacity and fmancial resources, the municipality exhibits a potential oflimited action. 3. Acceptable: the municipality displays a continuing effon to make significant changes in its management and operations I that could lead eventually to an effective problem solVing approach to environmental issues. 4. Achieving: a concened, coordinated effon is being made to meet some, ifnot all, priority environmental needs through I improvements in management, technological application and fmancial administration. s. SU.hiDing: the municipality is undenalcing substantial action to improve its environmental problem solving in the key I areas oftechnical application, organization, management and fmance. I I APPENDIX VII SUMMARY OF RE-ASSESSMENT OF LEM MUNICIPALITIES ACCOMPANYING TABLE 7 We have summarized below the LEM's staff reasoning to justify the re-assessment of seven LEM municipalities and their realignment on the baseline continuum. 6ZD A positive response to LEM's recommendations on financial & management improvement; attendance at all LEM training sessions and seminars; active response' to LEM's efforts to obtain funding for remedial action on l~ndfili problems; generally "heads-up" management team - all combine to result in upgrade from "failing" to "marginal." Ozd's severe economic problems and limited local finance prevent further upgrading. GYOR Active pursuit of management improvements recommended by LEM full participation in LEM training, seminars & workshops; professional attitude and approach of management staff; use by LEM of Gyor. staff to survey other municipalities requesting assistance; use of fiscal capacity to make substantial improvements in city's solid waste management - all these place Gyor high in the category ofa "sustaining" member ofthe LEM program MIEDZNA Start up of 1st phase of sewer project with adroit management of financial resources and timing; participation in all LEM sponsored training, workshops, seminars with demonstrated leadership among municipalities, e.g. hosting solid waste workshop for surrounding cities an4 towns; moving toward better control, management of water/waste water utilities in gmina. These continuing efforts continue to put Miedzna in a "sustaining" classification. SW. KATARZYNA Over great odds, Sw. Katarzyna began first phase of its sewer project; full participation in all LEM training and workshop programs; sustained effort to work out better relations with City of Wroc1aw resulting in cooperative financial assistance on construction of contested by-pass line in its sewer program; applied rational methods in realigning its management structure; participant in the shared-cost facility planning project. While these results have shown Sw. Katarzyna to have an "acceptable" posture, the problem of generating better own-source revenues must be solved before i~ can reach the "achieving" classification. ZI~BICE Sewer project nearly completed; after difficult beginning, Zi~bice improved . relations with National Fund and voivodship fund obtaining sufficient funds to complete first phase; attendance at all LEM training and workshop sessions; produced unique environmental film that, with LEM1s, cooperation will be featured in local school system with teacher's manual and student workbook; received the 1994 Environmental City Award within Walbrzych Voivodship; worked to reorganize the water and waste water operation as a consolidated enterprise; participant in shared-cost facility planning program. If it can continue to maintain a I good fiscal posture, Zi~bice should remain an "achieving" municipality. - "i l ::'" :1',;""":"ji,i;:;!' NOWA S6L Fiscal and general management efforts in Nowa S61 moved it higher in the achieving status toward "sustaining;" begun construction of the first phase of its sewer project under difficult circumstances ofhigh unemployment; raised water and 'sewer rates to finance current operations; maintains own source income with loans I and grants to finance capital costs; attends all LEM training courses, workshops and seminars; sponsored problem-solving session on waste water techniques and solid Waste management; landfill operation highly rated by visiting LEM solid waste I consultant. ' NAMYSL6w Moved to a "sustaining" posture through excellent management of local I resources and personnel; first phase of is sewer project nearly complete; attended all LEM training sessions, workshops and seminars; sponsored workshops in waste water and solid waste management for surrounding cities; participating in shared I cost gmina-wide facility planning. project; recently awarded top prize as most I environmentally active municipality in Opole voivodship. I I I I· I Jiil·,'.'" I I I I I I I : 111 1;1i . .1 I I . Appendix VIII I I SUMMARY OF PROPOSED SCOPE OF WORK FOR LEM EXTENSION: POLAND & HUNGARY I I I I I' I I I I Ii I I I I LEM ANNUAl REpoRT I PROPOSED WORK PLAN FOR LEM EXTENSION I I. HUNGARY The LEM II extension would consist of four project elements: the first two would be I direct offshoots of the current project while the last two would focus on particular Min istry ofEnvironment and Regional Planning CMERP) concerns in local, county, and regional environmental management. The four components are as follows: I 1. Provide continued but reduced technical assistance to existing LEM municipali ties working on improved solid waste management (i.e., Ozd., Edeleny, and GyorJ. The hazardous waste subproject in Sajoszentpeter could also receive additional t~chnical assis I tance ifMERP and/or other national or international assistance agencies work out a coop erative scheme on how to shoulder the cost ofsuch assistance and the design ofimplement I ing subprojects. 2. Provide additional support to the current LEM training program in solid waste management - landfill operations, solid waste, budgeting, and revenue administration for solid waste operations - as it is transferred and reformed to fit the adult learning cu"mcu I lum ofthree teaching institutions at the University ofMiskoIe, Gyor Techmcal College. and Veszprem University. I 3. Provide technical assistance in training and institution building to the Regiona) Inspectorate for Borsod-Heves County region and thus establish a vital linkage between local environmental management at the municipal level and regional arm of MERP's I Inspectorate. 4. Provide technical assistance in cooperation with the MERP and the appropriate country governments in developing environmental actions plans for a) Bekes County focus I ing on problems of solid and hazardous waste and b) Tatabanya Regional Solid Waste Project. Technical assistance and training would be provided to Tatabanya to review the technical specifications, assist in the organization andmanagement ofthe new facility and I give advise and training on financial administration. Further activities would depend on magnitude, costs and cooperative efforts demonstrated by MERP and the communitIes in I the Tatabanya Region. II. POLAND I The LEM II project in Poland would focus on four project elements. The first one will build upon experience gained in Hungary and the" latter three will be direct offshoots ofthe LEM r I "activities. The four element areas are as follows: 1. Provide technical assistance and training in solid waste management (particu larly in landfill administration) to five medium sized municipalities. Assistance would be provided to create feasibility studies, business plans, and develop procedures for landfill I operations. Selection of these municipalities will be based on the same cnteria for those chosen under LEM 1. Selectiop. will be coordinated with the National Environment Fund I and would meet"the criteria of the Environmental Action Program. I I LEM ANNUAl REPORT 2. Provide continued but reduced technical assistance to existing LEM municipali ties working on improved wastewater treatment practices. Assistance would be targeted on completion of projects begun under LEM I. 3. Provide assistance for up to three larger municipalities (40,000 to 60,00 inhabit ants) for improved wastewater treatment management practices. These gminas would be chosen in cooperation with the National Environment Fund and would meet criteria ofthe Environmental Action Program. 4. Provide continued training programs in the areas ofwastewater and solid waste management. In addition, on an as needed basis, LEM II will provide tailored training programs to suppOrt needs identified under the USAID's Environmental Action Program contract. Every effort will be made to pass on the presently implemented training pro grams to private, NGO, and public organizations that will be able to sustain the training themselves.