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City of Olympia Adopted Operating Budget

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City of Olympia Adopted Operating Budget City of Olympia 2011 Adopted Operating Budget The photo on the front cover is the architect’s rendering of Olympia’s new City Hall. ur current City Hall has been at its present location, 900 Plum Street, since it was built in 1966. In order Oto accommodate the needs of our growing community, we have had to expand our City departments to other buildings, some of which are many blocks away. Our new City Hall will house most of the City’s services under one roof. From Monday through Friday, New City Hall Timeline 8 am–5 pm, citizens will have “one-stop” service— Site Determination Selection January, 2008 they can come in and request building permits, Design/Build Contract Signed December, 2008 make utility and parking payments, make service Groundbreaking May, 2009 requests, and speak directly to police staff. There will Grand Opening Scheduled to be also be computer kiosks for customers who want the convenience of self-service or who wish to make on- February, 2011 line payments. The new City Council Chambers will seat 100 people, and television monitors will be located in the lobby for overflow viewing. Not all departments will be housed at the new City Hall. The Parks, Arts and Recreation Department will continue to serve citizens at The Olympia Center. The Maintenance Center will remain in operation on Eastside Street. Olympia’s current City Hall complex on Plum Street will be converted into the Criminal Justice Center. City of Olympia, Washington 2011 Adopted Operating Budget Prepared by the City of Olympia Administrative Services Department P.O. Box 1967 Olympia, Washington 98507-1967 CONTA CT INFORMATION City of Olympia PO Box 1967 Olympia, WA 98507 Phone: (360) 753-8325 TTY: (360) 753-8720 Fax: (360) 753-8165 www.olympiawa.gov ADMINISTRATION Steven R. Hall, City Manager Tom Morrill, City Attorney Jane Ragland Kirkemo, Administrative Services Director Keith Stahley, Community Planning & Development Director Larry Dibble, Fire Chief Gary Michel, Police Chief Linda Oestreich, Parks, Arts and Recreation Director D. Michael Mucha, Public Works Director The City of Olympia is committed to the non-discriminatory treatment of all persons in employment and the delivery of services and resources. ii CITY OF OLYMPIA, WASHINGTON City of Olympia, Washington City Council Members* Doug Mah, Mayor Karen Rogers Stephen Buxbaum, Mayor Pro Tem Craig Ottavelli Steve Langer Rhenda Iris Strub Jeannine Roe * 2011 Budget adopted by 2010 Councilmembers 2011 Adopted Operating Budget iii at a glance GENERAL DATA Population 45,500 Incorporated as a City January 28,1859 Active Registered Voters 27,702 Area of City (square miles) 19.72 Acres of Land within City Limits 8,829 Miles of Streets Maintained 217 Number of Parcels Land Use Single-Family Residential 11,941 Multi-Family Residential 656 Apartments 138 City of Olympia of City Retail 396 Agricultural, Recreational, Open Space, or Exempt 2,689 Total Number of Parcels 17,754 View from the top of the new City Hall during construction, October 2009. iv CITY OF OLYMPIA, WASHINGTON City of Olympia at a glance ENVIRONMENT AND UTILITIES Miles of Municipal Sewer Pipes 223 Number of Square Miles the Sanitary Sewer System Spans 26 Gallons of Wastewater Treated Per Day 4.8 million Number of Municipal Water Systems 7 Water Pipe Miles 353 Water Services in Municipal Service Water Area 57,355 Miles of Water Mains/Distribution Pipe 277.2 Gallons of Potable Municipal Water Delivered Per Year 2.9 billion Gallons of Recycled Municipal Water Delivered in 2009 10.7 million 2009 Recycled Materials Percentage of Waste Recycled and Composted by Single- > 57% Family Residential Customers Amount of Yard Waste and Food Scraps Collected for 5,300 tons Composting from Residents and Businesses Amount of Mixed Recyclables (Newsprint/Mixed Papers, Glass, 4,800 tons Plastic Bottles, Aluminum, Cardboard, Etc.) Number of 3rd Grade Students Who Participated in the City’s 470 “In-School” Waste Prevention and Education Program Aluminum Cans Collected 112 tons Cans Per Person Collected 170 Newsprint Collected 2,274 tons S ource: City of Olympia waste collection data and EPA Waste Reduction Model (WARM) and Greenhouse Equivalency Calculator, Can Manufacturer’s Institute, TRPC Profile of Olympia Population (rounded) Street Trees on Legion Way 2011 Adopted Operating Budget v at a glance FIRE Fire Stations 4 Companies on Duty 7 Department Divisions 3 Training Center 1 On-duty Staffing 20 Work Week 49.8 Command on Duty—Battalion Chief 1 Vehicles Front Line 2 Reserve 1 Fire Engine Front Line 4 City of Olympia of City Reserve 4 Aerial Ready Ladder Trucks Front Line 1 Reserve 1 Divisional Vehicles 10 Fire Mechanics, Vehicles 2 Urban Search and Rescue Units 1 Fire Calls Per Year 30% Emergency Medical Calls Per Year 70% Total Calls Per Year 10,000 Fire Safety Code Inspections Per Year 2,500 Facilitate and Coordinate the Citywide Emergency Management Function vi CITY OF OLYMPIA, WASHINGTON City of Olympia at a glance POLICE Calls for Service Per Year 47,000 Case Reports Taken Per Year 9,300 Average Response Time to Emergency 4.2 minutes Calls for Service Volunteer Hours Donated Per Year 8,500 Police Vehicles 42 Canine Units 2 PARKING Parking Meters 2,115 Parking Lots 7 Leased Parking Spaces 179 Metered/Hourly/Daily Spaces 218 THURSTON COUNTY EMPLOYED RESIDENTS S ource: United States Department of Labor, Bureau of Labor Statistics 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2011 Adopted Operating Budget vii at a glance PARKS, RECREATION AND NEIGHBORHOOD SERVICES Park Sites 40 Park Acreage 966 Playgrounds 10 Community Centers 1 Off-Leash Dog Areas 1 Park Waterfront Area 4.4 miles Park Trails 16 miles Park Basketball Courts 9 Parks with Public Art 6 City of Olympia of City Parks with Tennis Courts 5 Skate Courts 2 Interactive Water Feature 1 2009 Recreation Registration 7,834 Listening to music during Arts Walk viii CITY OF OLYMPIA, WASHINGTON TABLE OF CONTENTS A Guide to Using this Document The City of Olympia Operating Budget document, while a public document, can sometimes be confusing to the lay reader. A minimum base of information, and knowledge of a few important assumptions, are critical to understanding the document. This section will attempt to provide the reader with the necessary information to make the budget document a meaningful and useful blueprint of the financial and policy plans of the City of Olympia. INTRODUCTION Information to orient the reader on the City’s 2011 budget, including: • A Budget Message from the City Manager • Olympia City Government Organizational Chart • A brief description of the Annual Budget Process • Budget Calendar used to develop the 2011 Budget • Budget Ordinance adopting the 2011 Budget • Distinguished Budget Presentation Award • A brief glance at the 2011 Budget, including revenue and expenditure summary statements • An overview of Changes in Fund Balance • Personnel Summary POLICIES/GUIDELINES This section consolidates the City’s organizational goals and budgeting and financial policies into one easy to find section in the document. It includes: • City Council Initiatives • City’s Philosophy Statement • Overview of the City’s Budget and Fund Structure • Long Term Financial Strategies and Guidelines • Information on the City’s Performance Management Program, Tracking for Success • City’s Financial Policies D EPARTMENT SECTIONS Department Mission Statement: Statement defining department’s purpose, business, and values as they relate to the City of Olympia. Department Organizational Chart: Illustrates the department’s operations by Lines of Business, programs, and functions. Continued restructuring into 2011 is reflected in departmental organizational charts by light tan and dark brown graphical boxes. The light tan boxes reflect services being transferred into one department from another department, and dark brown boxes reflect services being transferred from that department to another department. Total Expenditures by Program: A numerical table detailing the budget for the coming year, the adopted budget for the prior year, actual revenues and expenditures for two years prior, and variance. Department Overview: Each department is given an opportunity to discuss a variety of topics in this section, depending on what may be taking place in their department currently, or in the coming year. This may include discussions centered around the department’s mission statement, recent accomplishments, department objectives, key performance measurements that relate to the 2011 Adopted Operating Budget ix TABLE OF CONTENTS objectives, and overview of the department, operational information, discussion of issues that were prevalent during budget development, and/or narrative about future challenges. Analysis of Department Budget Changes: Identifies significant changes in funding levels and details new items approved for funding. Program Description: Departments are broken up into programs. This section describes each program’s purpose and presents an overview of services provided. Program Trends: Outlines emerging issues anticipated to affect the program in the future. Analysis of Program Budget Changes: Identifies significant changes in funding levels and details new items approved for funding. Program Budget Overview: A “snapshot” view of each program’s 2011 budget. Specific service areas that have changed are emphasized, as well as significant changes in budget dollar amounts. Program Cost Summary: A numerical table detailing the program’s budget for the coming year, the adopted budget for the prior year and actual revenues and expenditures for two years prior. Program Future Challenges and Opportunities: This section identifies areas where a program may need additional resources or issues involved in continuing to provide current or enhanced levels of service. Discussion also centers around what the program hopes to accomplish in future years, given optimal circumstances. Recent Accomplishments: Efficiencies or accomplishments achieved over the recent past that saved time, money, or City resources in the program as a result of implementation.
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