Response Plan – COVID-19

Purpose As a result of the COVID-19 pandemic, many governments and companies have imposed restrictions limiting the movement of people. This working document describes at a country level how OSRL will approach supporting Members during spill response incidents. It is intended to be referred to as guidance only, based on best-available information at the time of writing. It should be read in conjunction with the latest COVID-19 statement on OSRL’s website: https://www.oilspillresponse.com/news--media/news/coronavirus-statement/

COVID-19 Response Readiness Dashboard Please refer to the OSRL Members' Information Hub for the latest information on our response readiness. https://www.oilspillresponse.com/external-links/covid-19

To discuss the country plan or for further information please contact: the authors ([email protected] or [email protected]), the duty manager, or your OSRL representative.

Revision history Version Date updated Description of changes 1 22 – April – 2020 First published version. 2 1 – June – 2020 Updated on Vietnam starting to ease domestic travel restrictions. Singapore to enter phase 1 of post-circuit breaker period. 3 6 – July – 2020 Updated on Logistics Statement, 727 information, UAV’s information. 4 4 – Nov – 2020 Updated on Guideline for foreigners entering Vietnam to work for less than 14 days, Guideline for foreigners entering Vietnam.

Service aspect Normal service Disruption / Restrictions Amended approach OSRL’s Emergency Remote technical advice from None As normal Operations Centre OSRL Duty Manager, including support in developing:  Spill Impact Mitigation Assessment's  Response strategy recommendations  Tactical Response Plans and  Inputs to Incident Action Plans  Inputs to response visualisation / common operating picture Provision of 2D and 3D oil spill None As normal modelling Provision of satellite imagery None As normal

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Vietnam Response Plan – COVID-19

Mobilisation Mobilisation of OSRL response Restrictions by Vietnam OSRL will deploy resources in the event of an incident provided team to incident location assisted  Vietnam Immigration Department has been it can be done safely and legally, with appropriate precautions by mobilising party suspending immigration procedure for in place to safeguard the health and safety of staff, contractors Vietnamese/Foreign agencies, organizations and customers. and individuals from 15th to 22nd April 2020 (except for emergency cases). Read here. First wave response:  Vietnam Government Portal published  OSRL has a Vietnamese and a pool of Singaporean Announcement No. 158/TB-VPCP dated 16 technical staffs with APEC cards based in Singapore who April 2020 in which stating that: would be mobilised to support IMT/Technical o Prime Minister agreed the following: advisory/Field-based operational roles. These responders ▪ High risk provinces/cities continue would be subjected to self-isolation restrictions, unless to follow Decree 16/CT-TTg until 22 there is an alternative approach. April or 30 April 2020 and the duration may be extended depends Second wave response on the Covid-19 situation.  Phase 1: OSRL would deploy responders from the ▪ At risk provinces/cities continue to Singapore base (non-Vietnamese) as most appropriate for follow Decree 16/CT-TTg until 22 the nature of the incident. These responders would be April 2020 and review the situation able to fill IMT / technical advisory / field-based roles. The of Covid-19 on 22 April 2020. exemption process would be utilised with support of the ▪ Low risk provinces/cities continue to Member to gain permission to travel. These responders follow Decree 15/CT-TTg would be subject to self-isolation restrictions. o Ministry of Foreign Affairs, Ministry of National Defence and Ministry of Public  Phase 2: OSRL would deploy responders from US, UK and Security to continue strictly control SG bases as most appropriate for the nature of the immigration procedure and not loosen incident. These responders would be able to fill the immigration control until 30 April IMT/technical advisory/field-based roles. 2020. Strictly monitoring of entrants to Vietnam, suspending immigration Ongoing response procedure for foreigners who coming by  In the event of a mobilisation, immediate rotation land, air or sea (except for diplomatic, planning commences (as usual processes) to ensure experts, highly skilled workers, business seamless continuity of in-country response. managers) o Ministry of Transport to continue control Remote support the number of international and domestic For all the above, remote support will be provided to the in- flights. country team from OSRL’s EOCs in Singapore and  Document No. 2601/VPCP-KGVX dated 3 April Southampton. 2020 explains the Decree 16/CT-TTg on Covid- 19 Preventions. Read here Exemption of restrictions  Traveller has to fill Online Health Declaration  OSRL understands that an exemption may be granted for Form before entering Vietnam. Find the form at responders to enter Vietnam when the event of an oil spill Tờ khai y tế/Vietnam Health Declaration incident is classified as an emergency case, at the  Travel restrictions are being eased for domestic discretion of the Vietnam Immigration Department (Read travel, in which domestic flights are allowed here). and the number of domestic flights are increasing ( is operating  These responders would be subjected to self-isolation domestic flights at full capacity, the number of restrictions, unless there is an alternative approach. domestic flights is now as many as before Investigation to fully understand these options COVID-19. International travel restrictions to continues. Vietnam remains unchanged.

Update on 31 August 2020  The Ministry of Health issued Official Letter No. 4674/BYT-MT ("Official Letter No. 4674") that provides new safety guidelines and quarantine requirements for foreigners who are entering Vietnam to work for a period of less than 14 days ("Guidelines") o The Guidelines apply to investors, experts, high-skilled workers, business managers and family members, and other applicants according to agreements with their respective countries (collectively, "Experts") o According to the Guidelines, Experts entering Vietnam to work for a period of less than 14 days do not need to be under quarantine. However, they must strictly and fully comply with regulations on the prevention and control of COVID-19. Experts are required to enter Vietnam one day before their tentative working

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date to comply with all medical supervision regulations. Those who get in contact with Experts must also perform self-health monitoring. o Experts must present negative PCR testing result taken 3 – 5 days before the date of entry to Vietnam and are subjected to PCR testing upon arrival. o Experts must install Bluezone (Mobile App for contact tracing) during their stay in Vietnam. o Sponsoring organizations must prepare a detailed plan for entry, transportation, temporary accommodation, meeting places, and workplaces for Experts, and ensure proper implementation of the plan. o Notably, if Experts want to continue working in Vietnam after the 14-day period, they can without having to be quarantined, provided that their SARS- CoV-2 test results are negative. Update on 2 Nov 2020  New guideline for foreigners entering Vietnam o The Guidelines apply to investors, experts, high-skilled workers, business managers and family members, and other applicants according to agreements with their respective countries (collectively, "Experts") and Sponsoring organizations. o Application form NA2 (Circular 04/2015/TT-BCA) to be submitted to Vietnam Immigration Department (Ministry of Public Security) o Letter from the Provincial People’s Committees which approves the Experts to enter for work and working plan of the Experts to be submitted to Vietnam Immigration Department (Original Copies or Certified Copies) o Flight details and port of arrival details to be submitted to Vietnam Immigration Department o The above documents to be submitted to Vietnam Immigration Department (Ministry of Public Security) ▪ 44 – 46 Tran Phu, Ba Dinh, ▪ Or 333 – 335 – 337 Nguyen Trai, District 1, City

Restrictions by Singapore  Singapore Government has placed a temporary restriction on ALL non-residents entering the country. Visitors from overseas entering the country will not be allowed to enter Singapore, except under the following situations, subject to conditions:

 Visitors under established Green Lane/Fast Lane arrangements. For more information, visit the SafeTravel Pass Application Portal. https://safetravel.ica.gov.sg/  Visitors with special prior approval letter from relevant agencies in Singapore.

 Visitors who are granted entry into Singapore will be issued with a Stay-Home Notice (SHN). Those entering Singapore with valid Safe Travel Passes may be exempted from SHN. They will

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Service aspect Normal service Disruption / Restrictions Amended approach conversely be subjected to Polymerase Chain Reaction test post-arrival in Singapore

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Mobilisation of dispersant According to IATA, entrance ban to Vietnam does IAR has confirmed their ability to operate within Vietnam. aircraft and aircrew to incident not apply to airline crew (who is also classified as Permits required in Vietnam for flight approval: location, assisted by mobilising highly skilled worker), however, they will be  General Declaration party subjected to mandatory medical declaration and  Overflight Clearances self-quarantine during their stay. Read here.  First Point of Entry Permission  Landing/Parking Permit IAR - the operator of the C-130 dispersant aircraft  Crew Clearances based in Malaysia - has confirmed the exemption  Low Flight Permit applies to their aircrew and would be able to enter  Dispersant Spraying Permit and operate within Vietnam without restrictions. The normal level of support would be required from mobilising party to secure aviation support services at the local for dispersant missions (e.g. supply of fuel, airport logistics, permit application for low-lying flight and dispersant spray, etc.)

Airline crew would follow the same risk mitigation measures as other OSRL responders, including use of appropriate PPE, enhanced personal hygiene and physical distancing.

Indicative timings: The flight times detailed below are for guidance purposes only and are subject to obtaining flight clearances, landing permits, ground handling time, local security situation, adverse weather conditions or any other unforeseen circumstance which could delay the flight. As with any response there will be factors outside of our control which could affect the response times and every endeavour will be taken to ensure a timely mobilisation.

Hercules C-130 is OSRL’s primary aerial dispersant aircraft in the Asia Pacific region. Estimated flight times from Senai, Malaysia are:  4.6 hours to Noi Bai International Airport (HAN/VVNB)  3.5 hours to Da Nang International Airport (DAD/VVDN)  2.3 hours to Tan Son Nhat International Airport (SGN/VVTS)  4.3 hours to Phu Bai International Airport (HUI/VVPB)  3.2 hours to Cam Ranh International Airport (CXR/VVCR)  3.2 hours to Can Tho International Airport (VCA/VVCT)  3.2 hours to Phu Quoc International Airport (PQC/VVPQ)  3.8 hours to Airport (VCL/VVCA)

In the event that the Boeing 727, based in UK, were to be mobilised, the estimated flight times are: Vietnam (0600 departure) – Noi Bai International Airport (Hanoi) Timings with Boom Fit at Destination Departure - 06:00 Doncaster – Atyrau: 04:55 (10:55) Tech Stop: 01:00 (11:55) Atyrau – Kolkata: 04:45 (16:40) Night Stop: 11:00 (03:40) Kolkata – Hanoi: 03:20 (07:00) Boom Fit: 02:00 (09:00) Elapsed Time to ready to spray – 27:00

Vietnam (1400 departure) – Noi Bai International Airport (Hanoi) Timings with Boom Fit at Destination Departure - 14:00 Doncaster – Atyrau: 04:55 (18:55) Night Stop: 11:00 (05:55) Atyrau – Kolkata: 04:45 (10:40) Tech Stop: 01:00 (11:40) Kolkata – Hanoi: 03:20 (15:00) Boom Fit: 02:00 (17:00) Elapsed Time to ready to spray – 25:20 The timings for Boeing 727 may change for an actual mobilisation in the near future because routes for flying may change at the time of mobilisation.

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Service aspect Normal service Disruption / Restrictions Amended approach T2 have confirmed their ability to respond (727), however country specific requirements would be reviewed at the time of mobilisation. The normal level of support would be required from mobilising party to secure aviation support services at the Forward Operating Airport for dispersant missions (e.g. supply of fuel, compressed air, airport logistics, permit application(s) for low-lying flight and clearances etc.) but may also include support to apply for Essential worker status (if applicable). Aircrew would follow the same risk mitigation measures for all ground operations as OSRL infield responders including; the use of appropriate PPE, enhanced personal hygiene and physical distancing. For air operations the appropriate contractor mitigations, Essential personnel only, the use of personal issue headsets, Personal Hygiene kits”. Note: Hanoi is GMT +7. Hours of darkness will prevent spray at first elapsed time ready.

Mobilisation of surface response The Singapore Government announced ‘circuit GENERAL equipment and dispersants to breaker’ restrictions requiring the closure of all OSRL is currently seeing restrictions on the movement of incident location, assisted by businesses that do not provide essential services. equipment as a result of the COVID-19 outbreak, but we mobilising party OSRL’s key service providers are all considered continue to actively monitor that situation. essential services and therefore able to continue to operate. OSRL’s Global Logistics Team is working closely with our network of third-party logistics organisations and travel There are currently no access or haulage management specialists to proactively monitor the logistics restrictions affecting the movement of surface and market on a daily basis. subsea equipment and dispersants from OSRL bases to air/sea-ports within Singapore. Operational updates have been received from all key service providers to ensure they have appropriate procedures to The sea and airfreight markets are disrupted and maintain service continuity in the event of a response. This currently fluid as a result of wider COVID-related includes base operators co-located with OSRL, customs agents, disruption. third-party logistics providers, air charter agents, crane providers and road haulage. AIR Airlines continue to increase passenger aircraft As normal, the optimal routing for equipment and dispersant numbers available for cargo. Airlines are also mobilisation will be based on availability of the air and sea starting to slowly bring routes for passengers back, freight spot market. therefore taking the strain off the freight market. Recent work conducted by our charter agent has OSRL has developed tactical logistics plans which consider identified that the availability of cargo aircraft is primary and alternative logistics options for the physical improving. Notably, both AN-124 and B747 movement (by road, sea and air) and exportation process for availability is improving with potential access to emergency response equipment. B747 freighters within five days. Charter costs are

also returning to typical market value. Anticipate longer than usual timeline to mobilise equipment and potentially higher costs due to disrupted freight market.

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Service aspect Normal service Disruption / Restrictions Amended approach Mobilisation of Global Dispersant SEA Stockpile to incident location, Bookings on most vessel routes are experiencing that permit the landing of AN-124/C130/B737F/AN- assisted by mobilising party delays and additional scrutiny. 12/IL76 include:  Noi Bai International Airport (HAN/VVNB) Applicable to members  Da Nang International Airport (DAD/VVDN) subscribed to GDS supplementary  Tan Son Nhat International Airport (SGN/VVTS) agreement  Phu Bai International Airport (HUI/VVPB)**  Cam Ranh International Airport (CXR/VVCR)**  Can Tho International Airport (VCA/VVCT)**  Phu Quoc International Airport (PQC/VVPQ)**  Vinh Airport (VII/VVVH)**  Dong Tac Airport (TBB/VVTH)**  (UIH/VVPC)**  (VCL/VVCA)**  (VDH/VVDH)**

** Subject to airport and airline special approval. Details are subjected to change.

The normal level of support would be required from mobilising party to clear customs and provision of in-country logistics.

SURFACE EQUIPMENT / DISPERSANTS FROM SINGAPORE One option that will be considered in a response is for the mobilisation of equipment from Singapore to Vietnam by sea routes, utilising offshore vessels identified for use during a response.

NOTE ON GDS MOBILISATION GDS mobilisation is typically a long wavelength operation, focussed on maintaining continuous supply chain of dispersants to enable ongoing subsea, aerial and vessel-based dispersant application to occur. In-country IMT-based technical advice Personnel Remote technical advice into an IMT will be provided by response IMT-based technical advisory may be impacted by technical staff based in any OSRL location via video Typical roles entry and quarantine restrictions. conferencing platforms such as Skype, Microsoft Teams, Zoom, performed by OSRL etc. shown here – not The 5x5 onsite technical advisory service may be exhaustive impacted by entry and quarantine restrictions. Assuming we are able to enter Vietnam through special exemption, we will be able to provide “5 x 5” service. For personnel deployment, the scheduled airline services are significantly reduced. There is good availability of private charter aircraft, but this is generally at a significantly higher cost than a scheduled flight. Due to these cost increases, we can no longer guarantee that OSRL’s Spill Technical Advice and Response Service (the “5x5” service) will be wholly free of charge for Members. OSRL will continue to offer personnel free of charge and continue to cover accommodation & subsistence cost. We will however have to consider travel costs on a case-by-case basis. Where travel costs are excessive due to Covid-19, we reserve the right to request a contribution from the mobilising party

Once in-country, technical advice will be provided in person, maintaining appropriate physical distancing and other measures to mitigate exposure risk.

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Service aspect Normal service Disruption / Restrictions Amended approach Aerial surveillance operations Personnel Personnel (incl. UAV) Aerial surveillance operations by OSRL personnel as OSRL can provide remote support and advice on the aerial onboard observer may be restricted due to the surveillance operation, spill identification and spill travel restrictions to Vietnam and within Vietnam. quantification based on the information gathered during the surveillance flights chartered by the member, e.g. remote UAV analysis of photographs and videography to provide OSRL has a Call-Off Agreement with Sky-Futures, quantification. Terradrone, Bristow, and Altitude Imaging to provide UAV capabilities globally to support aerial OSRL can provide remote training to aircraft and helicopter surveillance operations. The UAV operators have pilots or designated observers. bases around the world, operations may be restricted due to international travel restrictions. Once in-country, OSRL responders will be able to conduct OSRLs UAV providers have confirmed their ability overflights as normal. to respond subject to obtaining key or essential worker status to the relevant country. The UAV challenge for mobilising an international UAV Support from Member to apply for exemptions/approvals services is the travel logistics and personnel from relevant government agencies for UAV operator to be isolation requirements on arrival. Where exempted from inter-state and intra-state travel and practicable, OSRL would request a local service quarantine restrictions. provider via the network of UAV operators we work with. UAV operations are also subject to obtaining OSRL responders can provide technical advice and analysis of permissions, licenses, and meeting regulatory UAV imagery/video remotely if necessary. requirements in the country of operation. OSRL’s pool of UAV providers do not base in Vietnam currently. If required, the UAV providers can be mobilised from their nearest location to Vietnam:  Kuala Lumpur (Sky Futures)  Tokyo-to, Japan (Terra Drone) Shoreline operations Shoreline response operations and Shoreline Personnel Clean-up Assessment Technique (SCAT) operations Assuming we are able to enter Vietnam through special by OSRL personnel may be impacted due to the exemption, we will be able to provide this service. travel restrictions to Vietnam and within Vietnam. Equipment OSRL is still able to mobilise equipment if needed. The normal level of support would be required from mobilising party to clear customs and provision of in-country logistics.

SCAT operations SCAT operations can be adapted to be carried remotely through the deployment of UAV with remote support being provided to interpret imagery and input into SCAT programme. Offshore vessel-based operations Personnel Personnel Offshore operations by OSRL personnel may be Assuming we are able to enter Vietnam through special impacted due to the travel restrictions to Vietnam. exemption, we will be able to provide this service.

Equipment Equipment Please see above for movement of equipment via OSRL can mobilise equipment if needed, either through air land, sea, air. freight or sea shipment. The normal level of support would be required from mobilising party to clear customs and provision of in-country logistics.

Once in-country, OSRL responders will be able to work in support of the offshore response as normal.

Aerial dispersant operations Personnel Personnel Currently not restricted due to the exemption for The operation can be conducted by the trained aircrew with aircrew, provided approval granted for the entry of remote support from OSRL personnel via video conferencing. IAR Hercules/2Excel B-727 Equipment The Hercules C-130 fitted with RIDSS dispersant spraying system (Rapid Installation and Deployment Spray System) would be the preferred aerial dispersant aircraft due to its proximity in Malaysia.

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Service aspect Normal service Disruption / Restrictions Amended approach Oiled wildlife technical advice and Mobilisation of oiled wildlife equipment held by OSRL can support the controlling agencies for oiled wildlife by coordination OSRL and international oiled wildlife experts providing technical advice and oiled wildlife equipment. impacted by travel and logistics restrictions. Personnel OSRL members can engage OSRL’s in-house oiled wildlife experts based in our UK and Perth office.

If the travel restrictions exemption cannot be granted, the technical advice from our in-house expert can be given remotely through video conferencing platform such as Skype, Microsoft teams, Zoom etc.

OSRL members have access to Sea Alarm Foundation’s Technical Advisors based in Belgium, for which one advisor can be deployed to site to provide oiled wildlife response advice and supervision.

Equipment OSRL members have access to OSRL wildlife equipment located in 4 OSRL bases with Singapore base being the nearest to Vietnam. Refer to mobilisation of surface response equipment for more details on the disruptions and restrictions on mobilising oiled wildlife equipment.

As normal, the optimal routing for equipment and dispersant mobilisation will be based on availability of the spot market. Anticipate potential for delay due to disrupted freight market.

The normal level of support would be required from mobilising party to clear customs and provision of in-country logistics.

Oiled wildlife resources can also be obtained in country based on advices given by the oiled wildlife technical experts.

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References 1. Restrictions for international travel into Vietnam Cục Quản lý xuất nhập cảnh - Bộ Công An 2. Vietnam Health Declaration Form https://tokhaiyte.vn/ 3. Important Document Decree 15/CT-TTg dated 27 March 2020 Decree 16/CT-TTg dated 31 March 2020 Document No. 2601/VPCP-KGVX dated 3 April 2020 Announcement No. 158/TB-VPCP dated 16 April 2020 Official Letter No. 4674/BYT-MT dated 31 August 2020 Guidelines for foreigners entering Vietnam dated 2 November 2020

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