3. Award the Contract for the 2019 RFP# 6, Sidewalk

TENTATIVE AGENDA OTTUMWA CITY COUNCIL

REGULAR MEETING NO. 19 July 2, 2019 Council Chambers, City Hall 5: 30 O' Clock P.M.

A. ROLL CALL: Council Member Berg, Roe, Stevens, Streeby and Mayor Pro Tern Dalbey.

B. CONSENT AGENDA: 1. Minutes from Regular Meeting No. 18 on June 18, 2019 as presented. 2. Appointment of Patricia Essick to the Library Board of Trustees, term to expire 7/ 01/ 2025. 3. Approve the purchase of a new Flygt Model 3153 NP pump from Electric Pump of Des Moines, Iowa for$ 13, 657. 60 to replace one of three Barton' s Branch Pumps at WPCF. 4. Resolution No. 146- 2019, authoring the transfer of$ 22, 873 from the Wildwood Highway 34 Urban Renewal Area Fund to the General Fund for a partial repayment of monies advanced. 5. Resolution No. 147- 2019, approving the City' s Wellness Program— one- year extension amendment to Healthy Choice$ Services Agreement to be provided by the Ottumwa Regional Health Center, term to end on May 23, 2020. 6. Resolution No. 152- 2019, accepting the work as final and complete for the Beach Phase 4, RFP 2X, Overhead Door Replacement Project. 7. Resolution No. 153- 2019, accepting the work as final and complete for the 2018 RFP # 16, Eisenhower Bridge Repairs Project. 8. Resolution No. 154- 2019, setting July 16, 2019 as the date of a public hearing on the disposition of City owned property located at 401 W. Park. 9. Beer and/ or liquor applications for: Courtside Bar & Grill, 2511 N. Court; Smokin' Joe' s Tobacco and Liquor Outlet, 1115 Albia Rd.; all applications pending final inspections.

C. APPROVAL OF AGENDA

D. REPORTS FROM CITY OFFICERS, BOARDS, COMMISSIONS, COMMITTEES: 1. Healthy Neighbors Update 2. Andy Wartenburg— CVB Update

E. IDENTIFICATION OF CITIZENS DESIRING TO COMMENT ON AGENDA ITEMS: When called upon by the Mayor, step to the microphone; state their name, address and agenda item to be addressed. The Mayor will invite you to address the Council when that topic is being discussed. Remarks will be limited to three minutes or less. The City Clerk shall keep the time and notify the Mayor when the allotted time limit has been reached. Comments are to be directly germane to the agenda item being discussed; if not directly germane as determined by the Mayor will be ruled out of order.)

F. DEPARTMENTAL RECOMMENDATIONS/ REPORTS:

1. Informational update on new City logos on City Fleet

RECOMMENDATION: Provide an update for City Council members on cost of new logos on fleet items.

2. Approve the purchase of fifteen (15) tasers with batteries and cartridges for a total cost of$21, 825 for the Ottumwa Police Department.

RECOMMENDATION: Receive presentation and approve the purchase of fifteen (15) tasers.

3. MayorAward tothesigncontractthe contract.for the 2019 RFP# 6, Sidewalk Replacement at City Hall and authorizing the RECOMMENDATION: Award RFP # 6, Sidewalk Replacement at City Hall to McClure & Co. Concrete of Ottumwa, Iowa, in the amount of$3, 908. 75.

4. Award the contract for the 2019 RFP# 7, Ottumwa Public Library Sidewalk Project and authorizing the Mayor to sign the contract.

RECOMMENDATION: Award RFP #7, Ottumwa Public Library Sidewalk Project to Christy Construction of Ottumwa, Iowa, in the amount of$ 9, 282. 75.

5. Award the contract for the 2019 RFP # 8, Ray Street Sidewalk Installation Project and authorizing the Mayor to sign the contract.

RECOMMENDATION: Award RFP #8, Ray Street Sidewalk Installation Project to Christy Construction of Ottumwa, Iowa, in the amount of$ 3, 291. 45

G. PUBLIC HEARING: 1. This is the time, place, and date set for a public hearing approving the plans, specifications, form of contract and estimated cost for the 4/ 22 2019 Apron Improvements Project at the Ottumwa Regional Airport.

A. Open the public hearing. B. Close the public hearing. C. Resolution No. 134- 2019, approving the plans, specifications, form of contract and estimated cost for the 4/ 22 2019 Apron Improvements Project at the Ottumwa Regional Airport.

RECOMMENDATION: Pass and adopt Resolution No. 134- 2019.

2. This is the time, place, and date set for a public hearing on proposed Ordinance No. 3157- 2019, amending the Code of Ordinances by changing the zoning classification on certain property located at 608 E. Williams in the City of Ottumwa, Wapello County, Iowa from R-2 Two- Family Residential to R-5 Multi-Family Residential.

A. Open the public hearing. B. Close the public hearing. C. Ordinance No. 3157- 2019, amending the Code of Ordinances by changing the zoning classification on certain property located at 608 E. Williams in the City of Ottumwa, Wapello County, Iowa from R-2 to R-5.

RECOMMENDATION: A. Pass the first consideration of Ordinance No. 3157-2019.

H. RESOLUTIONS: 1. Resolution No. 148- 2019, approving Change Order No. 2 and accepting the work as final and complete and approving the final pay request for the Beach Renovations, Phase 3 Project— 2018, Contract B.

RECOMMENDATION: Pass and adopt Resolution No. 148- 2019.

2. Resolution No. 149- 2019, approving Change Order No. 1 for Beach Renovations Phase 3 — Contract A.

21 Page Regular Meeting No. 19 7/ 2.' 19 RECOMMENDATION: Pass and adopt Resolution No. 149- 2019.

3. Resolution No. 150- 2019, approving Change Order No. 2 and accepting the work as final and complete and approving the final pay request for the Beach Renovations, Phase 3 Project— 2018, Contract D.

RECOMMENDATION: Pass and adopt Resolution No. 150- 2019.

4. Resolution No. 151- 2019, approving Change Order No. 2 and accepting the work as final and complete and approving the final pay request for the Beach Phase 4, RFP 4X, Safety Netting Replacement Project.

RECOMMENDATION: Pass and adopt Resolution No. 151- 2019.

I. ORDINANCES:

J. PUBLIC FORUM: The Mayor will request comments from the public on topics of city business or operations other than those listed on this agenda. Comments shall not be personalized and limited to three minutes or less. Comments not directly applicable to operations, inappropriate, or an improper utilization of meeting time, as determined by the Mayor, will be ruled out of order. When called upon by the Mayor, step to the microphone; give your name, address and topic on which to address the Council. The Council is not likely to take any action on your comments due to requirements of the Open Meetings Law. Pertinent questions. comments or suggestions may be referred to the appropriate department, city administrator or legal counsel for response, if relevant.

K. PETITIONS AND COMMUNICATIONS

ADJOURN It is the goal ofthe City of Ottumwa that all City Council public meetings are accessible to people with disabilities. If you need assistance in participating in City Council meetings due to a disability as defined under the ADA, please call the City Clerk' s Office at( 641) 683- 0621 at least one( 1) business day prior to the scheduled meeting to request an accommodation. ***

31Page Regular Meeting No. 19 7%219 CITY OF w

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MEMO: Tentative Agenda for the Regular City Council Meeting # 19 to be held on 7/2/ 19 06/ 28/ 2019 FRI 08: 14 FAX City of Ottumwa Admin 0001

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DATE: 6/ 28/ 19 TIME: 8: 00 AM NO. OF PAGES 4 Including Cover Sheet)

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FAX NO:

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FAX NO: 641- 683- 0613 PHONE NO: 641- 683- 0620

MEMO: Tentative Agenda for the Regular City Council Meeting# 19 to be held on 7/ 2/ 19 06/ 28/ 2019 FRI 08: 14 iR- ADV C5550 III 12001

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DATE: 6/ 28/ 19 TIME: 8: 00 AM NO. OF PAGES 4 Including Cover Sheet)

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FAX NO:

FROM: Christina Reinhard

FAX NO: 641- 683- 0613 PHONE NO: 641- 683- 0620

MEMO: Tentative Agenda for the Regular City Council Meeting# 19 to be held on 7/ 2/ 19 Item No. B.- 1 . OTTUMWA CITY COUNCIL MINUTES

REGULAR MEETING NO. 18 June 18, 2019 Council Chambers, City Hall 5: 30 O' Clock P. M.

The meeting convened at 5: 33 P. M.

Present were Council Member Streeby, Berg, Dalbey, Roe, Stevens and Mayor Lazio.

Roe moved, seconded by Streeby to approve the following consent agenda items: Mins. from Reg. Mtg. No. 17 on June 4, 2019 as presented; Acknowledgement of May financial rpt. and pymt. of bills as submitted by the Finance Dept.; Appointment of Leisa Walker to the Ottumwa Housing Auth., term to expire 11/ 22/2019; Approve the appointment ofNancy Cox to the position of Eng. Asst. I in the Eng. Dept., effective June 17, 2019; Res. No. 139- 2019, accepting the work as final and complete and approving final pay request$ 5, 231. 75 for the Beach Renovations Ph. 3, 2018, Contract C— Masonry Restoration Proj.; Res. No. 143- 2019, approve the purchase of an Elgin Pelican Street Sweeper in the amount of$ 184,290 from MacQueen Equip. of Ankeny, IA; Res. No. 144-2019, approve the purchase of a Cyclone Separator Kit for Truck No. 25 in the Sewer Dept. for$ 6, 750.35, not including ship/handling; Res. No. 145- 2019, approve repairs to the sewer televising transporter for an est. amount$ 5, 300, not including ship/handling; Beer and/or liquor applications for: Jade Palace, 1404 Sherwood; Happy Joe' s Pizza, 315 Church St.; Yesway Store # 10012, 2508 N. Court; Yesway# 10013, 534 Church St.; Yesway 10030, 1317 E. Mary St.; Yesway# 10014, 502 W. Second St.; Mike' s Pizza& Steakhouse, 2517 Northgate St.; Hy-Vee Ottumwa Area Chamber of Commerce, temp. outdoor service area at Jimmy Jones Shelter 7/ 4- 7/ 8/ 19; Ottumwa Noon Lions Club, temp. outdoor service area at Jimmy Jones Shelter 6/ 26- 6/ 30/ 19; Parkview Plaza/Hotel Ottumwa, 107 E. Second St. 6 month temp. outdoor service area for the following dates: 7/ 5, 7/ 12, 7/ 19, 7/26, 8/ 2; all applications pending final inspections. All ayes.

Dalbey moved, seconded by Berg to approve the agenda as presented. All ayes.

City Admin. Morris reported the following: Finance Adv. Committee mtg. on 6/ 24/ 19 starting at 5: 00 P. M. Healthy Neighbors Program— working with Health Dept. to identify areas to utilize this initiative. Possible locations identified S. Davis St., S. Ward St. and Sheridan Ave. Home Base Iowa signage— Recognizing communities that support veterans. City will finance installation of these signs.

Mayor Lazio inquired if there was anyone from the audience who wished to address an item on the agenda. There were none.

Roe moved, seconded by Streeby to accept bid and award contract for asbestos removal and demo of 1810 E. Main St. to Weston McKee of Fairfield, IA for $17, 900 ($ 7, 500 Demo, $ 10, 400 Asbestos Removal). Dir. of Hlth. Insp. & Planning Flanagan reported four bids were received. All ayes.

Streeby moved, seconded by Berg to accept bid and award contract for demo and disposal of 129 N. McLean St. to Weston McKee of Fairfield, IA for$ 4, 750. Dir. of Hlth. Insp. & Planning Flanagan reported four bids were received. All ayes.

Dalbey moved, seconded by Streeby to approve the contract with Ottumwa Economic Development Corporation( OEDC) for the period of July 1, 2018 to June 30, 2019 for$ 20,000 and authorize the Mayor to sign. Finance Dir. Jay reported this contract covers the current fiscal year. Contract for next fiscal year are issued to OEDC under this contract. All ayes. presented in July 2019. Quarterly pymts. of$ 5, 000 Roe moved, seconded by Dalbey to approve and authorize the Mayor to sign the contract between the City of Ottumwa and the Ottumwa Community School District for the School Resource Officers assigned to the Ottumwa High School and Evans Middle School for one fiscal year, 2019-2020, commencing July 1, 2019 and ending June 30, 2020. Police Chief McAndrew reported the three School Resource Officer positions will be covered under one contract. The Ottumwa Community School District agrees to pay the City a sum based on the ave hourly cost of an officer for 180 school days. Base pay used to determine the hourly cost includes salary and benefits of an officer with one yr. of service with the City. Each SRO salary paid by the School District is $62,481. 60. The City of Ottumwa will cover approximately$ 30,000 additional cost associated with this contract. All ayes.

This was the time, place, and date set for a public hearing approving the plans, specifications, form of contract and estimated cost for the 2019 Roofing Improv. Proj. City Engineer Dohlman reported this project will remove existing roofing systems on the WPCF Maintenance Roof, WPCF Airport Pump Station Roof, and Fire Station No. 1 Dormitory Roof. New roofing systems will be installed. Bids will be received July 10, 2019 and awarded on July 16, 2019. Work will begin on or about August 1, 2019, with installation complete by November 30, 2019. No objections were received. Roe moved, seconded by Dalbey to close the public hearing. All ayes.

Dalbey moved, seconded by Roe that Res. No. 132- 2019, approving the plans, specifications, form of contract and estimated cost for the 2019 Roofing Improvements Proj., be passed and adopted. All ayes.

This was the time, place, and date set for a public hearing approving the plans, specifications, form of contract and estimated cost for the Beach Renovations Ph. 4, Slide Structure Repainting Proj. Parks & Rec. Dir. Rathje reported this project entails repainting of all structural support steel for the four fiberglass slides and the slide tower at the Beach. This project originally let January 2019, one bid received was significantly higher than engineer' s estimate so Council rejected the bid and directed staff to rebid the project. Bids will be received July 10, 2019 and awarded July 16, 2019. Work will begin on or about September 1, 2019 with installation complete by November 1, 2019. No objections were received. Streeby moved, seconded by Berg to close the public hearing. All ayes.

Streeby moved, seconded by Roe that Res No. 136- 2019, approving the plans, specifications, form of contract, and estimated cost for the Beach Renovations Ph. 4, Slide Structure Repainting Proj., be passed and adopted. All ayes.

This was the time, place, and date set for a public hearing on the sale of City owned property located at 411 Appanoose in the City of Ottumwa, Wapello County, IA. Dir. of Hlth. Insp. & Planning Flanagan reported two bids were received June 11, 2019. No objections were received. Streeby moved, seconded by Stevens to close the public hearing. All ayes.

Berg moved, seconded by Streeby that Res. No. 142- 2019, accepting the bid and approving the sale of City owned property located at 411 Appanoose to Andrew Wasson, for the sum of$6,362.70, be passed and adopted. All ayes.

Streeby moved, seconded by Roe that Res. No. 130-2019, fixing an amount for abating a nuisance against certain properties in the City of Ottumwa, IA, for a total amount of$ 19,980.87, be passed and adopted. All ayes.

Roe moved, seconded by Streeby that Res. No. 135- 2019, approving Change Order No. 1 for Beach Ph. 4, RFP 5X, Walk-In Freezer Replacement Proj., be passed and adopted. Parks & Rec. Dir. Rathje reported this change order increases the contract by $ 1, 363. 20 for relocating the condenser unit above the 2IPage Regular Meeting No. 18 6; 18/ 19 roof to transfer all heat production outside of the bldg. Revised total contract$ 16, 419. 83. All ayes.

Berg moved, seconded by Dalbey that Res. No. 137- 2019, approving Change Order No. 1 and accepting the work as final and complete and approving the Final Pay Request for Beach Renovations Ph. 4, Installation of New Wave Generation Equip., be passed and adopted. Parks & Rec. Dir. Rathje reported this change order increases the contract by $6, 609.90 for additional wiring, installing the refurbished blowers and adding a screen structure protecting the new motor control center. Revised total contract 34, 609.90. All ayes.

Roe moved, seconded by Streeby that Res. No. 138- 2019, approve the final pay request for Beach Renovations Ph. 4 Proj., Purchase of Wave Generation Equip., be passed and adopted. Parks & Rec. Dir. Rathje reported final amount due to Aquatics Development Group is $ 11, 537. 50. Equipment is installed and working as presented. All ayes.

Streeby moved, seconded by Dalbey that Res. No. 140-2019, approving Change Order No. 1 and accepting the work as final and complete and approving the final pay request in the amount of$ 1, 532.45 for the 2019 RFP# 3, Ray St. Concrete Proj., be passed and adopted. City Engineering Dohlman reported this change order increases the contract by $244 for quantity adj. Revised total contract$ 20, 009. All ayes.

Dalbey moved, seconded by Roe that Res. No. 141- 2019, approving Change Order No. 1 and accepting the work as final and complete for the 2018 Sidewalk Drop and Detectable Warning Installation Proj., be passed and adopted. City Engineering Dohlman reported this change order decreases the contract by 5, 412. 72. Revised total contract$ 108, 837.28. All ayes.

Mayor Lazio inquired if anyone from the audience wished to address an item not on the agenda. There were none.

Mayor Lazio reported the following: Jefferson St. Bridge will be closed beginning Monday, June 24 to complete inspections. We have a number of openings on our boards and commissions— encourage citizens to join these volunteer positions.

There being no further business, Stevens moved, seconded by Streeby that the meeting adjourn. All ayes.

Adjournment was at 6: 10 P. M.

CITY OF OTTUMWA, IOWA

ATTEST: Tom X. Lazio, Mayor

Christina Reinhard, City Clerk

3IPage Regular Meeting No. 18 6;`18/ 19 Item No. B.- 2.

c-1' TYOF y , [-3 r E0, 0

July 2, 2019

TO: Ottumwa City Council Members

FROM: Tom X. Lazio, Mayor

SUBJECT: APPOINTMENT TO CITY BOARDS AND/OR COMMISSIONS

Recommend reappointment to the Library Board of Trustees, term to expire 7/ 01/ 2025.

Patricia Essick 222 W. Golf Ave. CITYF OTTUMWA Biographical Data for Appointment to City Advisory Board 02 The information contained on this form is fo the use of the Mayor and City Council in order to fill vacancies on City Advisory Boards Com issions, Committees, or Task Forces. Biographical forms may be submitted at any time during the year; however, they will be purged not b January 31 of each year. If you have appointed to an advisory board during the preceding year, and still desire appointment, please resubmit an updated biographical form or is still ble. advise in writing that the initial form

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CITY OF OTTUMWA

Staff Summary

ACTION ITEM **

Council Meeting of: July 9, 2019

Phillip Burgmeier Prepared By

Public Works- WPCF Larry Seals L_ Department Department Head

City Administrator Approval

AGENDA TITLE: Approve the replacement of one of three Barton' s Branch Pumps at the WPCF.

Public hearing required if this box is checked.** The Proof of Publication for each Public Hearing must be attached to this Staff Summary. If the Proof of Publication is not attached, the item will not be placed on the agenda.**

RECOMMENDATION:

Approve the purchase of a new Flygt Model 3153 NP 435- 6 pump from Electric Pump in Des Moines, IA for the quoted price of$ 13, 657.60.

DISCUSSION:

The Barton' s Branch Pump Station is located at the Water Pollution Control Facility Headworks Building. Barton' s Branch, along with the Elm Street Pump Station, supplies nearly all the waste water coming to the Plant. Barton' s handles combined sewer flows from the east end of town up to the neighborhood around Ottumwa Regional Health Center.

The Model 3153 is the successor to the currently installed Model 3152 originally purchased in 1997. Repairing the 3152 would cost$ 13, 145. 01. For$ 500 more a new 3153 can be purchased. The new pump comes with a full 18 month warranty. The warranty is then prorated to 50% until month 39 and 25% until 60 months.

WPCF budgeted$ 60,000 for pump repairs and replacements in FY 2019. There is still$ 38,955.39 available for this line item. The pump will be paid for out of this remaining amount.

Amendment Needed: NO Source of Funds: Sewer Fund Budgeted Item: YES Budget Iowa Pump Works, Inc 825 SW Ordnance Rd Ankeny, IA 50023

IOWA PUMP.'WORKS

Quote

Prepared By Dave Pwmek Created Date 1 I Ol2u 10

Phone 855- 228- 6138. 3 Quote Number { 10014S35

Email tnto@iowapumpworks. com Terms i; E7 34

Sales Rep Sl an aver cr

Expiration Date T ' 0/ 20111

Bill To Ottumwa IA. City of Ship To Ottumwa LA City of 2222 5 Emma 2222 S Emma Ottumwa. IA 5250' OtLurlwa IA 52€ U 1

Phone 6- 4^) 68.;- 0641

Flyyt 434 3152. 001- 08600 0 3152. 04 1- 5 1 18 440 43 24/; 1 A 1;' 50 RPM 5, 5" CJI,/ I,

Product Code Product.' ` Quarally' Rate Totalb BPIUG. 26 ADAPTER BRACKET 6" DUAL RAIL 1. 00 $ 550. 00 $ 550. 00

BEARING 5309C3ZZ NTN DOUBLE 5309ZZC3 NTN 1. 00 $ 132. 132. 52 i ROW 521 $ NU206C3 NTN BEARING SEALED NU206C3 NTN 1. 00 $ 69. 08 $ 69. 08

3190901 1 FLYGT- CAP- COVER 1. 00 $ 12.98 $ 12. 98

FLYGT- PROTECTIVE WASHER- 5108500 1. 00 $ 39.63 $ 39. 63 FLYGT

3452502 FLYGT- WEAR RING 3452502 1. 00 $ 578. 578. 00

VGF- 3152- OKIT FLYGT 0-RING KIT 3152.. 1. 00 $ 322.00 $ 322. 00

A920 GROMMET A920 6" 1. 00 $ 105. 00 $ 105. 00

MACHINE WORK Metal Spray& Polish Shaft 1. 00 $ 575. 00 $ 575. 00 VGF-28045 MECHANICAL SEAL VGF- 28045 1. 00 $ 741. 401 $ 741. 40 VGF- 29045 MECHANICAL SEAL VGF- 29045 1. 001 $ 779. 05 $ 779. 05

i Impeller, Volute Wear Ring, Lifting Handle, MISC PARTS 1. 00 $ 8, 025. 35 $ 8,025. 35 Gaskets

OIL/ ENVIRONMENTAL CHARGE 1. 00 $ 60. 00 $ 60. 00

SHOP LABOR 10. 50 $ 110. 00 $ 1, 155. 00

Subtotal 4 1 3 145 0 1

Total 5 13 14 5 0 1

Pricing valid for 30 days and does not include freight charges or applicable taxes Page: QUOTATION

4280 E Hifi Sneci Des Moine., IA 50313- 2604 USA QUOTE. NI IMBER: 0132948

QUOTE DATE: 6/ 12/ 2019 ELECTRIC PUMP Telephone: ( 5, 5) 265- 2222, FAX( 515) 265- 81179 70(( - Bu0- 35 PI SMP EXPIRE. DATE: 7/ 12/ 2019

WWW elcclncpump cum SALESPERSON: CHAD SPARKS

CUS'T' OMER NO: 6830641

QUOTED BY: JRF

JOYCE

QUOTED TO: JOB LOCATION:

OTTUMWA WATER POLL. CONTROL OTTUMWA WATER POLL. CONTROL 2222 SOUTH EMMA 2222 SOUTH EMMA OTTUMWA, IA 52501 OTTUMWA, IA 52501

CONFIRM TO: JAY MERRILL QUOTE ORDER- DO NOT PAY ***

CUSTOMER P. O. SHIP VIA F. O. B. TERMS JAY MERRILL, BESTWAY ORIGIN Net 30 Days

ITEM NUMBER UNIT ORDERED SHIPPED BACK ORDER PRICE AMOUNT

WE ARE PI. FASED TO OFFER THE FOLLOWING QUOTATION FOR REPLACING AN OBSOLETE Fl YGT 3152. 091- 6093 434IMPELl. ER WITH CURRENT MODEL:

0031530950671 EACH 1. 00 0. 00 0. 00 13, 657. 60 13, 657.60 NP435- 6 20/ 460/ 3 50' FM FLS+ FV ANSI ESTIMATED LEAD TIME IS 3 WEEKS ARO. THE PRICING ON THIS QUOTE DOES NOT INCLUDE FREIGHT. Electric Pump is committed to supplying you, our customer, the highest quality products& service. [email protected] THANK YOU. JOYCE FROHWEIN

All return goods must have written approval from Electric Pump, Inc. Net Order: 13. 657. 6(1 before returning. Credit will not be issued without written approval and Less Discount: 0. 00 if applicable there will be a Restock Fee. Freieht: 0. 00

Sales Tax: 0. 00 Order Total: 13. 657. 60 ABOVE PRICING EFFECTIVE FOR 30 DAYS Item No. B.- 4.

City of Ottumwa , 7019 Nil 14 tt1 IO: 13 Staff Summary LII `, OT I '°' Council Meeting of: July 2, 2019 Item No.

Robert Jay Prepared By

Finance Department 41111gr.//:// V Department l f \'` Dept. Head

City Administrator

Agenda Title: Resolution No. 146- 2019 Authorizing the transfer of$ 22,873.00 from the Wildwood Highway 34 Urban Renewal Area Fund to the General Fund for a Partial Repayment of Monies Advanced.

Purpose: Transfer of funds to repay General Fund monies advanced.

Recommendation: Pass and Adopt Resolution No. 146- 2019

Discussion: The transfer of funds is a partial repayment of monies advanced to the WW Hwy34 URA fund.

Source of Funds WW Hwv34 URA Budgeted Item Yes Budget Amendment Needed No RESOLUTION NO. 146- 2019

A RESOLUTION AUTHORIZING THE TRANSFER OF $ 22, 873. 00 FROM THE

WILDWOOD HIGHWAY 34 URBAN RENEWAL AREA FUND TO THE GENERAL FUND FOR A

PARTIAL REPAYMENT OF MONIES ADVANCED.

WHEREAS, The General Fund advanced the Wildwood Highway 34 Urban Renewal Area fund monies to assist with the initial bond payments of the fund and

WHEREAS, There are funds available to repay a portion of the advance.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTTUMWA,

IOWA: That the Finance Director transfer $ 22, 873. 00 from the Wildwood Highway 34 Urban Renewal Area Fund to the General Fund for a partial repayment of monies advanced.

PASSED AND APPROVED THIS 2nd DAY OF July 2019.

City o Ot . mwa

Ne.14,_..11ft/ A : 64a- Matt Dalbey, Mayor Pro Tern

ATTEST: E1WsL . .

Christina Reinhard, City Clerk

Seal) CITY OF OTTUMWA JOURNAL VOUCHER

J.V. No. DATE 7- 3-/? POST PERIOD CC_ 2-0/ 7

DIST. NO. ACCOUNT NUMBER DEBIT AMOUNT CREDIT AMOUNT

12k- HBO 1,2 k 73 , r

12E(-: 2 i OO 2 73 .

3 o — / 1/ o 2 Y73.

22, ccS® / 330 4? 73.o—o

DESCRIPTION: co

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COMMENT: 41F, ' era-6, 4-J d a.

PREPARED BY: APPROVED BY: Item No. B.- 5.

CITY OrOTTUMWA 2019 J D r SVAltrq '

OTYIP San` Council Meeting of: July 2, 2019 ITEM NO.

Joni L. Keith 011, I ` °

Prepared By A

Administration And Morris / moi l-/ Department Department H: ad

AGENDA TITLE: Pass and Adopt Resolution # 147- 2019 approving the City's Wellness Program Healthy Choice$ Services Agreement to be provided by the Ottumwa Regional Health Center effective upon approval.

PURPOSE: Basic Wellness Program to help catch potentially serious illnesses and help employees make life style changes that could ultimately reduce future health claims.

RECOMMENDATION: Pass and adopt Resolution # 147- 2019 affirming a one-year extension to the original one-year Agreement with the Ottumwa Regional Health Center, Inc.

DISCUSSION: The Employee Health Fund will pay the cost of the program for full- time employees and their spouses. Regular part-time employees will be allowed to participate as long as their respective departments are willing to absorb the cost. The cost is the same as 2016 per person. The Agreement is the same at the prior year with the exception that an additional blood test will be offered at the cost of the employee.

The estimated cost to the city is as follows:

Employees 80 @ $ 70. 00 = $ 5, 600. 00 Spouses 40 @ $ 70.00 = $ 2,800. 00 Flu Shots 150 @ $ 25. 00 = $ 3, 750. 00 Total 12, 150. 00

We have included $ 15, 000 in the current budget for the Wellness Program expenses.

The plan again for this year is as follows: 1. Employee/ Spouse will complete a Health Risk Assessment prior to Wellness Lab Screen. 2. An individual Employee/ spouse assessment and lab results will be reviewed with the nurse. Goals for the next year will be established if applicable. 3. After the assessments are completed, the Corporate Summary will be analyzed and returned with recommendations. All individual data is confidential. 4. Participation in 2018 — 53 total participants. Attached please find a copy of the Extension to said Agreement. EXTENSION AMENDMENT TO HEALTHY CHOICES SERVICES AGREEMENT

THIS AMENDMENT TO THE HEALTHY CHOICES SERVICES AGREEMENT (the Amendment") is dated this 2. day of_ppe, 2019, by and RCHP-Ottumwa, LLC d/ b/ a Ottumwa Regional Health Center,( the " Hospital- MA City of Ottumwa (the" Employer").

RECITALS:

WHEREAS, the parties entered into that certain Agreement dated May 24, 2017 ( the Agreement"), the parties now desire to amend the Agreement under the same terms and conditions for an additional time period as set forth herein.

NOW, THEREFORE, in consideration of the mutual covenants herein contained, and for other good and valuable consideration, the receipt and legal sufficiency of which are hereby acknowledged, the parties hereto agree as follows:

1. Extension of Term. The parties agree to extend the term of this Agreement for an additional 1 year period to end on May 23, 2020, unless terminated sooner in accordance with the terms of the Agreement.

2. Exhibit B. Exhibit B is deleted in its entirety and replaced with the attached Exhibit B.

3. Remaining Terms. All other terms, conditions and provisions of the Agreement shall remain in full force and effect and are otherwise ratified and affirmed by this Amendment.

IN WITNESS WHEREOF, the parties have executed this Amendment as of the day and year first above written.

HOSPITAL: RCHP-Ottumwa, LLC d/ b/ a Ottumwa Regional Health Center

By: Name: Philip J. Noel, III Title: Chief Executive Officer

EMPLOYER:

City of O we)

By: iL Name.// ', a albey Title: Mayor Pro Tem 0 0 a 0, 1 kip 0, J ray ., o ee ten-fit Wellness Program

APPENDIX B HEALTHY CHOICES 2019

City of Ottumwa 105 East 3' d Street Ottumwa, IA 52501

Comprehensive Intervention Based Wellness Blood Chemistry Profile( 22 different tests) Resting Blood Pressure Body Mass Index( Height and Weight) Body Composition Analysis Waist Circumference Measurement Health Risk Assessment( Online) Personal One-on-One Consultation( Initial) Goal Setting/Health Coaching( Follow-up) Total Package Cost: $ 70.00 per participating employee/spouse per year

Optional Services Prostate Specific Antigen( PSA) Testing$ 38.00 per participant recommended for men 50 years of age or older or earlier if personal and/or family history indicates) Vaccination( flu shot)$ 25. 00 per participant CBC Blood Test $25.00 per participant( to be paid by employee)

Reports Included: Individual report to employee Group aggregate annual report to employer

Ottumwa Regional Health Center 1001 Pennsylvania Avenue Ottumwa, Iowa 52501 641) 684-3197

RCHP Form 4846- 2131- 8437. 1/ 14 RESOLUTION# 147- 2019

RESOLUTION APPROVING THE HEALTHY CHOICES 2019 WELLNESS PROGRAM AGREEMENT WITH THE OTTUMWA REGIONAL HEALTH CENTER

WHEREAS, the City of Ottumwa, Iowa desires to approve a Healthy Choices 2019 Wellness Program Extension Agreement with the Ottumwa Regional Health Center to provide wellness testing and guidance to full-time employees and their spouses. This Agreement extends the prior one-year agreement for an additional year effective July 1, 2019.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA:

That the proposed Healthy Choices Extension Agreement between the City of Ottumwa, Iowa and the Ottumwa Regional Health Center is hereby approved.

That Mayor Tom X. Lazio is hereby authorized to sign said Agreement on behalf of the City of Ottumwa, Iowa. n PASSED AND ADOPTED this & A day of July, 2019.

City of Ottumwa, Io" a ilk . i lgFt1z .. Matt Dalbey, Mayor Pro Tem

ATTEST:

13- P'.. kjult4.- Christina Reinhard, City Clerk Item No. B.- 6.

de=1-- OF OTTUMWA

S . 2019 JU g 21 i1rary

is r '”,' AC_,TION ITEM ** OTa,, 1P.

Council Meeting of: July 2, 2019

Alicia Bankson Prepared By

Parks Department Department De artment Het

41 IIIP City Administrator Approval

AGENDA TITLE: Resolution# 152- 2019. Accepting the work as final and complete for the Beach Phase 4, RFP 2X Overhead Door.

Public hearing required if this box is checked. ** The Proof of Publication for each Public Hearing must be attached to this Staff Summary. If the Proof of Publication is not attached, the item will not be placed on the agenda.**

RECOMMENDATION: Pass and adopt Resolution# 152-2019.

DISCUSSION: This project was to remove the existing rollup overhead doors and furnish and install three 3) new sectional overhead doors on the Wave Pool Filter Building located at the Beach Ottumwa. The contract amount totaled$ 8, 250. 00.

Reed Overhead Doors of Ottumwa, Iowa has completed the above referenced work according to the plans and specifications. This will authorize final payment and release all retainage in the amount of$412.50.

Phase 4 Project Cost Summary to Date:

Public Improvement Contracts:

Wave Generation Equipment 115, 375. 00 ( complete)

Wave Generation Equipment Installation 34, 609.90 ( complete)

Wave Generation Blower and Motor Repair 8, 026. 76 ( complete) Slide Repair/Restoration 66, 500.00 ( in progress) Slide Structural Support Repainting 70, 000.00 ( estimated) Volleyball Court Reconstruction 75, 000.00 ( estimated)

New Shade Structure Installation 100, 000.00 ( estimated) Total $ 469, 511. 66

RFP' s: Kitchen Floor Resurfacing 6, 710.00 Overhead Door Replacement 8, 250. 00 ( complete)

Source of Funds: Bond Proceeds-$ 700, 000.00 Budgeted Item: Budget Amendment Needed: Pool Netting and Rope Fencing Replacement 9, 983. 88 ( complete) Walk- in Cooler Replacement 16, 419. 83 ( in progress)

Storm Sewer Improvements 35, 000.00 ( estimated)

Aluminum Entrance Door Repair 15, 000.00 ( estimated) Recirculating Pump Replacement 8, 538.43 ( complete) Wood Fencing Repair 8, 000. 00 ( estimated) Final Landscaping and Seeding 12, 000. 00 ( estimated) Dedication Plaque 1, 200.00 ( estimated) Portable Storage Building 4, 029.92 ( complete) Total $ 125, 132. 06

Total Phase 4 Costs: Contracts 469, 511. 66 RFP' s 124, 737.06 Total $ 594,248. 72

Source of Funds: Bond Proceeds-$ 700,000. 00 Budgeted Item: Budget Amendment Needed: RESOLUTION# 152- 2019

A RESOLUTION ACCEPTING THE WORK AS FINAL AND COMPLETE FOR THE BEACH PHASE 4, RFP 2X OVERHEAD DOORS

WHEREAS, The City Council of the City of Ottumwa, Iowa entered into a contract on April 16, 2019 with Reed Overhead Doors of Ottumwa, Iowa for the above referenced project.

NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA THAT: The Beach Phase 4, RFP 2X Overhead Doors is hereby accepted as complete and authorization to make final payment to Reed Overhead Doors of Ottumwa, Iowa in the amount of$412.50 is hereby approved.

APPROVED, PASSED, AND ADOPTED, this 2nd day of July, 2019.

CITY OF OTTUMW 4OWA

Mat D. lbey >, ' ayor Pro Tem

ATTEST:

Chfistina Reinhard, City Clerk unowd

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CITY O RITiTV 0 WA i b49 11"`" Z1 Staff Summary OleCok fidiq ITEM **

Council Meeting of: July 2, 2019

Alicia Bankson Prepared By

Engineering QC - c Department vJ)epartment Head

J / LIP City Adm nista . r Approval

AGENDA TITLE: Resolution# 153- 2019. Accepting the work as final and complete for 2018 RFP # 16 Eisenhower Bridge Repairs.

Public hearing required if this box is checked. ** The Proof of Publication for each Public Hearing must be attached to this Staff Summary. If the Proof of Publication is not attached, the item will not be placed on the agenda.**

RECOMMENDATION: Pass and adopt Resolution# 153- 2019.

DISCUSSION: This project consisted primarily of horizontal, vertical, and overhead concrete repair to the pedestrian bridge structure that spans Hwy 63 by Eisenhower Elementary School. Work occurred • primarily on the east sidewalk ramp and included removal and reinstallation of effected chain- link posts, removal and disposal of existing deteriorated concrete, cleaned and epoxy coat exposed steel reinforcing, drilled and attached epoxy coated reinforcing, and installed structural grout to the repair area. The contract totaled$ 39,625. 00.

Western Specialty Contractors of West Des Moines, Iowa has completed the above referenced work according to the plans and specifications. This will authorize final payment and release all retainage in the amount of$ 1, 981. 25.

Source of Funds: $ 40, 000 FY 17 CIP Budgeted Item: Yes Budget Amendment Needed: No RESOLUTION # 153- 2019

A RESOLUTION ACCEPTING THE WORK AS FINAL AND COMPLETE FOR THE 2018 RFP # 16 EISENHOWER BRIDGE REPAIRS

WHEREAS, The City Council of the City of Ottumwa, Iowa entered into a contract on November 6, 2018 with Western Specialty Contractors of West Des Moines, Iowa for the above referenced project.

NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA THAT: The 2018 RFP # 16 Eisenhower Bridge Repairs is hereby accepted as complete and authorization to make final payment to Western Specialty Contractors of West Des Moines, Iowa in the amount of$ 1, 981. 25 is hereby approved.

APPROVED, PASSED, AND ADOPTED, this 2nd day of July, 2019.

CITY • OTTUMW• i,WA

4t) ,• /. iii,.. r,, Ivar Mayor Matt Dalbey ), Pr. Tem

ATTEST: 6,64--) Christina Reinhard, City Clerk w

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J CITY OF OTTUMWA- 201g jtp STAFF SUMNIAW Pi`s 1:• 5

Council Meeting of: July 2, 2019 ITEM NO.

Joni L. Keith i Prepared By

Administration And Morris I ' Department Department r' ead

AGENDA TITLE: Pass and Adopt Resolution # 154- 2019 setting July 16, 2019 as the date of a Public Hearing on the disposition of City-owned property located at 401 W. Park, Ottumwa, Iowa.

RECOMMENDATION: Pass and adopt Resolution # 154-2019 setting the public hearing.

DISCUSSION: The City acquired 401 W. Park on a tax sale. The owner of the property failed to redeem it in a timely manner allowing the City to obtain title. Unfortunately, the owner's residence is on two lots resulting in the city's ownership of a portion of the owner's residence. The City has been in touch with the mortgage company and the owner, Ricardo S. Magana, who are requesting that the City sell the property back to the owner for the sum of$ 250 plus the cost of the tax sale certificate, back real estate taxes and the costs for the public hearing and transfer expenses. After the public hearing on July 16, 2019, and approval by Council, the City will convey said property back to the owner via Quit Claim Deed. RESOLUTION # 154- 2019 A RESOLUTION SETTING JULY 16, 2019 AS THE DATE OF A PUBLIC HEARING ON THE DISPOSITION OF CITY- OWNED PROPERTY LOCATED AT 407 W. PARK, OTTUMWA, IOWA.

WHEREAS, the City of Ottumwa is the present title holder to the property legally described as Lot 18 in Castle' s Second Addition to the City of Ottumwa, Wapello County, Iowa, commonly known as 407 W. Park; and

WHEREAS, the above- described property was acquired by tax sale; and

WHEREAS, the original owner' s residence is located on his lot and the lot owned by the City; and

WHEREAS, the owners, Ricardo S. Magana and Juanita Patlan Corona, proposes that the property be sold back to them creating the necessity for the Council to set a public hearing on the proposal.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA;

That the 16th day of July, 2019 at 5: 30 p. m. in the City Council Chambers located at 105 East Third Street in the City of Ottumwa, Iowa, be and the same is hereby fixed as the time, date and place for a public hearing on the notice of intent to dispose of real property legally described above back to the original owner and the City Clerk is authorized and directed to publish notice of said public hearing as provided by law.

PASSED AND ADOPTED this 2nd day of July, 2019.

CITY • • . f WA, I•` V

fialp 4,41iiii, Matt Dalbey. Mayor Pro iem

ATTEST:

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CITY OF OTTUMWA 201 . 11.11 27 149 Staff Summary

01 tUti1'CCTION ITEM **

Council Meeting of: July 2, 2019

Alicia Bankson Prep ed

En• ineerin• Department epartment Head

City Administrator Approval

AGENDA TITLE: Informational update on new logos on City Fleet.

Public hearing required if this box is checked. ** The Proof of Publication for each Public Hearing must be attached to this Staff Summary. If the Proof of Publication is not attached. the item will not be placed on the agenda.**

RECOMMENDATION: Provide an update for City Council members on cost of new logos on fleet items.

DISCUSSION: A new City logo was developed by various community groups and adopted by City Council on Nov. 20, 2018 ( Res 277-2018).

As part of the new branding effort Public Works was directed to replace vehicle and equipment identification decals on the City fleet. The effort included 17 departments for a total of 143 individual vehicles or pieces of equipment. We excluded vehicles scheduled for replacement or equipment such as stump grinders, brush cutters, pavers, etc.).

Fire and police vehicles were not included and are problematic due to the existing expansive identification and markings.

Each department will be charged based on the actual cost as detailed in the attached spread sheet.

The total spent to date is$ 5, 599. 88.

Source of Funds: Individual Department Funds Budgeted Item: No Budget Amendment Needed: Total Vehicles with new Decals

OF STICKERS COST PER TOTAL COST PER DEPARTMENT # INSTALLED STICKER DEPARTMENT

Street Mtnce Dept 29 39. 16 1, 135. 64 Traffic Dept 7 39. 16 274. 12 Electrical Dept 3 39. 16 117.48 Engineering Dept. 11 39. 16 430. 76 Street Cleaning 5 39. 16 195. 80 Airport 15 39. 16 587.40 Central Garage 4 39. 16 156. 64 Health Dept 5 39. 16 195. 80 Parks Dept. 19 39. 16 744. 04 Beach 2 39. 16 78. 32 Cemetery 10 39. 16 391. 60 Finance Dept 1 39. 16 39. 16 WPCF 12 39. 16 469.92 Sewer Mtnce Dept 14 39. 16 548. 24 Landfill 1 39. 16 39. 16 Recycling 4 39. 16 156. 64 Transit 1 39. 16 39. 16

TOTAL 143 5,599.88 Item No. F.- 2.

2 20 P t: CITY OF OTTA Staff Summary oT T

ACTION ITEM**

J u l 2, 2019 Council Meeting of:

Tom McAndrew Prepared By Police c_d..li Department Department Head

City Administrator Approval

AGENDA TITLE: Approve the purchase of fifteen ( 15) tasers with batteries and cartridges for a total cost of$ 21, 825. 00.

Otani! Surse,a7. I dPmot et PUMma13a, fs: aftacnad, ttro itemubl+wt ri **Public hearing required if this box is checked.** b Pxce on, h a9eW....

RECOMMENDATION: Approve the purchase of fifteen ( 15) tasers with batteries and cartridges for a total cost of$ 21, 825. 00.

DISCUSSION: Tasers are used as a tool to gain control or subdue a violent suspect. They have been critical in helping officers to end violent confrontations without having to resort to using deadly force. The current model the department uses has been discontinued and can no longer be repaired. This will replace all discontinued models the department currently has. This is part of the funding through CI P.

Source of Funds: 151- 1- 110- 6727 Budgeted Item: n Budget Amendment Needed: No Q-218220-43637.602 C F

Issued: 06/ 21/ 2019

I Quote Expiration: 07/ 31/ 2019 Axon Enterprise, Inc. aill\ Account Number: 112962 17800 N 85th St.

Scottsdale, Arizona 85255 Payment Terms: Net 30 United States Delivery Method: Fedex- Ground 44 Phone:( 800) 978-2737

SALES REPRESENTATIVE Colin Fine SHIP TO BILL TO Phone: 480-463- 2167 Mickey Hucks Ottumwa Police Dept.- IA Email: [email protected] Ottumwa Police Dept.- IA 330 W. SECOND ST. Fax: 888-843- 4309 330 W. SECOND ST. Ottumwa, IA 52501 PRIMARY CONTACT Ottumwa, IA US 52501 Mickey Hucks US Phone: 641- 683- 0633 Email: hucksm@ci. ottumwa. ia. us

Taser 60 Due Year 1

List Unit Item Description Quantity Net Unit Price Total( USD) Price

Axon Plans& Packages

85181 TASER 60 YEAR 1 PAYMENT: X26P BASIC 15 291. 00 145.50 2, 182.50

85182 TASER 60 YEAR 2 PAYMENT: X26P BASIC 15 291. 00 291. 00 4, 365. 00

85183 TASER 60 YEAR 3 PAYMENT: X26P BASIC 15 291. 00 291. 00 4, 365. 00 Hardware

22151 25 FT SMART CARTRIDGE, X2 30 38.00 0.00 0. 00

11003 YELLOW X26P CEW, HANDLE 15 0. 00 0.00 0. 00

11501 RIGHT-HAND HOLSTER, X26P, BLACKHAWK 15 0. 00 0.00 0. 00

22010 PPM, STANDARD BATTERY PACK, X2/X26P 15 0. 00 0. 00 0. 00

Subtotal 10, 912.50

Estimated Shipping 0.00

Estimated Tax 0.00

Total 10, 912. 50 Spare X26P- NO CHARGE

List Unit Item Description Quantity Net Unit Price Total( USD) Price

Hardware

11003 YELLOW X26P CEW, HANDLE 1 1, 065.00 0.00 0.00

22010 PPM, STANDARD BATTERY PACK, X2/ X26P 1 65. 00 0.00 0.00

Subtotal 0.00

Estimated Tax 0.00

Total 0.00

Q-218220-43637. 602CF Protect Life. 1 Year 2 Due 2020

List Unit Item Description Quantity Net Unit Price Total( USD) Price

Axon Plans& Packages

85184 TASER 60 YEAR 4 PAYMENT: X26P BASIC 15 291. 00 436.50 6,547.50

85185 TASER 60 YEAR 5 PAYMENT: X26P BASIC 15 291. 00 291. 00 4,365.00

Subtotal 10, 912.50

Estimated Tax 0.00

Total 10, 912. 50

Grand Total! 21, 825. 00

Q-218220-43637. 602CF Protect Life. 2 A AXON

Discounts USD)( Quote Expiration: 07/31/ 2019

List Amount 24,095.00 Discounts 2, 270. 00 Total 21, 825.00

Total excludes applicable taxes Summary of Payments Payment Amount (USD)

Taser 60 Due Year 1 10, 912. 50

Spare X26P - NO CHARGE 0. 00

Year 2 Due 2020 10, 912. 50 Grand Total 21, 825.00

Q-218220- 43637.602CF Protect Life. 3 TASER60 Terms and Conditions: This quote contains a purchase under the TASER 60 Plan. If your purchase only includes the TASER 60 Plan, CEWs, and CEW accessories, then this purchase is solely governed by the TASER 60 Terms and Conditions posted at: https://www.axon.com/ legal/ sales-terms-and-conditions, and the terms and conditions of Axon's Master Services and Purchasing Agreement do not apply to this order. You represent that you are lawfully able to enter into contracts and if you are entering into this agreement for an entity, such as the company, municipality, or government agency you work for, you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, do not sign this Quote.

Axon' s Sales Terms and Conditions

This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon's Master Services and Purchasing Agreement( posted at www.axon. com/ legal/ sales- terms-and- conditions), as well as the attached Statement of Work( SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity( including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.

Signature: Date:

Name( Print): Title:

PO# ( Or write N/ A):

Please sign and email to Colin Fine at [email protected] or fax to 888-843-4309

Thank you for being a valued Axon customer. For your convenience on your next order, please check out our online store buv.axon. com

Quote: Q-218220-43637.602CF

Q-218220-43637.602CF Protect Life. 4 Item No. F.- 3 .

CITY OF OTTUMWA i VJUN 27 AN II= L, 9 Staff' Summary

ACTIOIt tirR1}

Council Meeting of: July 2, 2019

Alicia Bankson Prepared By

Engineering L,Su Department department Head

City Administrator Approval

AGENDA TITLE: Award the Contract for the 2019 RFP# 6 Sidewalk Replacement at City Hall and authorizing the Mayor to sign the Contract.

Public hearing required if this box is checked. ** The Proof of Publication for each Public Hearing must be attached to this Staff Summary. If the Proof of Publication is not attached. the item will not be placed on the agenda,"'"

RECOMMENDATION: Award the Contract to McClure& Co. Concrete in the amount of$3, 908.75 and authorized the Mayor to sign the Contract.

DISCUSSION: This contract is for the replacement ofa section of sidewalk at the Ottumwa City Hall. The sidewalk being replaced is 6' wide and approximately 70' in length. This sidewalk is located along the Fourth Street entrance.

Bids were received and opened by the City of Ottumwa on June 25, 2019 at 2: 00 p.m. Four ( 4) sets of plans were distributed and two ( 2) bids were received. The low bidder is McClure & Co. Concrete of Floris, Iowa in the amount of$3, 908.75.

FY 2019 CIP: $ 120, 000.00

Source of Funds: CIP Budgeted Item: Yes Budget Amendment Needed: No 6- 17- 2019 REQUEST FOR PROPOSAL 2019 RFP # 6- CITY HALL SIDEWALK REPLACEMENT

The City of Ottumwa, Iowa will be accepting proposals for the replacement of Sidewalk at the Ottumwa City Hall.

This project consists of removal and replacement of sidewalk at the Ottumwa City Hall. The sidewalk being removed is approximately 6' 3" wide, approximately 70 feet in length and is located at the 4t' Street entrance. This sidewalk abuts the street and serves as a 6" integral curb.( See pictures) Contractor shall submit a SY unit price that is to include pavement removal and disposal, forming, leveling course as needed, placing three# 4 rebar( two 6" from the edge of pavement and one down the center) the length of the sidewalk including doweling into the existing sidewalk, placing and finishing a 6" sidewalk with integral curb using C- 3WR concrete, sawcutting control joints at 6' intervals, sealing control joints, backfilling, dirt grading, seeding and mulching. Sidewalk shall be installed flush with existing sidewalks. Winning Bidder shall be responsible for all traffic control devices and safety barricades and fencing.

All material, labor and equipment necessary to complete the project shall be considered incidental to the bid item. Any extra work done without prior approval by the Engineering Department shall be considered incidental to the bid item. All work shall comply with 2019 SUDAS standards and meet ADA Regulation. Additional typicals andpictures are included in this packet.

Quantities are estimated for the purpose of this RFP. Final Payment will be based on field measurements. Contractor should visit the site to familiarize themselves with the scope of the project.

CITY HALL SIDEWALK REPLACEMENT 1. Bid item is for pavement removal and disposal, forming, leveling course as needed, placing three# 4 rebar( two 6" from the edge of pavement and one down the center) the length of the sidewalk including doweling into the existing sidewalk, placing and finishing a 6" sidewalk with C-3WR concrete, backfilling, dirt grading, seeding and mulching.

All material, labor and equipment necessary to complete the above bid items shall be considered incidental to the bid items. Any extra work done without prior approval by the Engineering Department shall be considered incidental to bid items.

CITY HALL SIDEWALK REPLACEMENT QTY UNIT PRICE EXTENSION Bid Items:

1. 6" PCC Sidewalk with integral curb 53* SY $

TOTAL

All Bid Items to be applied to manufactures specifications.

This quantity is estimated for bidding purposes only. Owner reserves the right to increase or decrease actual quantity as needed during construction. No adjustment in unit price will be made due to a variance in quantity.

Contractor shall make necessary calculations to satisfy themselves of the amount of work required to complete the project. All labor, materials, and equipment, etc. shall be considered incidental to the lump sum bid item. Hauling of all materials to be disposed shall be included in bid prices. No cost incurred in preparing the proposal will be paid by the City of Ottumwa.

Contractor shall be responsible to visit jobsite and become familiar with the scope of work prior to bid letting. Sealed Bids shall be submitted to the City Clerk 105 E. 3rd Street, Ottumwa, Iowa 52501, by 2: 00 p.m. on June 25 2019 and clearly labeled CITY HALL SIDEWALK REPLACEMENT. Bid opening to be held at 2:00 p.m. on June 25 2019. Ifthere are any questions regarding bid proposal, please contact Chad Carlson, City of Ottumwa Public Works Department 641) 684-2180 from 8: 00 a.m. to 3: 30 p.m. Monday through Friday.

Contract Attached

2019 RFP# 6 6- 17- 2019 ENGINEERING DEPARTMENT CITY OF OTTUMWA, IOWA

PROPOSAL FOR THE REPLACEMENT OF SIDEWALK AT THE OTTUMWA CITY HALL.

Date

TO WHOM IT MAY CONCERN:

The undersigned has examined the advertisement for bid and detailed specifications for construction services and agrees to furnish said construction services in accordance with those documents.

CITY HALL SIDEWALK REPLACEMENT QTY UNIT PRICE EXTENSION Bid Items:

1. 6" PCC Sidewalk with integral curb 53* SY

TOTAL

Completion Date of September 3rd, 2019 COMPLETION DATE

2 Year WARRANTY,( Specify)

The project shall be completed by September 3rd, 2019. A$ 100. 00 per day penalty will be assessed for failure to complete this project in the allocated time. The City shall reserve the right to void the contract and award it to the next lowest responsible bidder, ifthe undersigned has not started work by the start date. TIME REQUIRED

It is understood that the City reserves the right to accept or reject any or all proposals, to disregard any informality in connection therewith, or to accept any proposal which in its opinion is to the best interest ofthe City.

If bid is accepted, the undersigned further agrees to enter into a contract for delivery of said services according to instructions as issued by the City and at the time requested.

Name of Company Phone Number

By Authorized Signature Date

2019 RFP# 6 6- 17- 2019

CONTRACT

This contract made and entered into in duplicate at Ottumwa, IA this 2 day ofdy 2019 by and "" between the CITY OF OTTUMWA, IA hereinafter called the " OWNER" and MC Cite( i' t 41(J?k hereinafter called the" CONTRACTOR."

WITNESSETH:

The Contractor hereby agrees to furnish all labor, tools, materials, transportation and equipment necessary to fulfill the contract consisting of: PROPOSAL FOR THE REPLACEMENT OF A 6' SIDEWALK AT THE OTTUMWA CITY HALL as stated in the attached RFP# 6. RFP# 6 and signed proposal included as part of this contract.

In the following location to wit; 100 BLOCK OF EAST FOURTH STREET, CITY HALL.

It is understood and agreed: Contract paid upon satisfactory completion of project and acceptance as directed by City of Ottumwa Engineering Department.

The Owner shall have the right to deduct said liquidated damages from any monies in its hands, otherwise due, or to become due, to said Contractor or to sue for and recover compensation for damages resulting from non-performance of this contract.

The Contractor must comply with all Federal, State and Local Laws and Ordinances. In addition, all OSHA, NFPA and ADA regulations must be complied with.

Section 423. 3 of the 2007 Code of Iowa, requires the Contractor to pay sales or use tax on materials or equipment used or supplied during construction. All Contractors shall prepare and require their subcontractors to prepare, sign and acknowledge before a Notary Public the Iowa Department of Revenue Form 35- 002, listing their respective expenses for all materials and equipment that becomes an integral part of the completed project. All Contractors shall file with the Owner executed copies of these forms. Receipt of said executed forms by the Owner shall be a pre-requisite of final payment for retained percentage of contract price to the Contractor.

In the event any service tax is paid by the Contractor, the Contractor shall also include in the Form 35- 002, aforementioned, a listing of such services furnished which become an integral part of the project under the contract.

Upon completion of said work, the Owner agrees to pay to the Contractor therefore, the prices as set out in RFP# 6, said payment to be made upon presentation of an invoice for aforesaid improvement.

A certificate of insurance for liability, bodily injury, and property damage satisfactory to the Owner in the amount of$ 300,000 for each person bodily injury and $ 1, 000,000 per occurrence of or aggregate limit, or$ 1, 000,000 combined single limit. The Owner must be included as an additional insured to the certificate of insurance. Also, Worker' s Compensation coverage in accordance with State of Iowa statutes must be provided.

Contractor hereby agrees to and shall defend, indemnify and save harmless the Owner and any jurisdiction or agency issuing permits for any work included in the improvement, their officers, agent

2019 RFP# 6 6- 17- 2019 and representatives from all suits, actions, loss, damage, expense, cost, or claims of any character or any nature brought on account of any injuries including death or damage sustained by any person or property arising out of the work done, whether such injuries to person or damage to property are due or claim to be due to any negligence of the Owner, it' s employees or agents or any other person, in fulfillment of the Contract under the terms of this agreement, or on account of any act or omission by the Contractor or his agents, or from any claims or amounts arising or recovered under Worker' s Compensation laws or any other law, by- laws, ordinance or order of decree.

Contractor shall, at the option of the Owner, defend the Owner with appropriate counsel and shall further bear all costs and expenses, including the expense ofcounsel, in defense of any suit arising hereunder.

Contractor will insure a drug free environment in accordance with Federal regulations.

IN WITNESS WHEREOF, this Contract has been executed in duplicate on the date first herein written.

CIT 1 G TUM CONTRACTOR I

I!'_ ACC_IARC 4 Co C, vi e t ialbey), Mayor Pro Tem Corn any Name C/ rTTEST: 4A Representa ve Signature 05.--NPA.A Chris Reinhard, City Clerk 20 ReSE Company Address

PO/ L/ 5 q- 26'° City, State, Zip

2019 RFP# 6 Item No. F.- 4.

21119 JU l° ITV& OTTUMWA

d; 4 __ Staff Summary

ACTION ITEM **

Jul 2, 2019 Council Meeting of:

Sonja Ferrell Prepared By Public Works Larry Seals A Department Department Head

City A• ministrator Approval

AGENDA TITLE: Award the Contract for the Ottumwa Public Library Sidewalk Project

5, er, 5° ma" "'" "°° "" °°" ng"`"°, gym "'°°' Public required if ri " hearing this box is checked.** i°° a° me aae° aa_.

RECOMMENDATION: Award the contract to Christy Construction of Ottumwa Iowa in the amount of$ 9,282.75 and authoring the Mayor to sign the Contract.

DISCUSSION: This project will eliminate settlement between existing sidewalk panels and increase the width to meet passing requirement in the ADA standards. The existing walk is 3' 3" wide and will be increased to a 5' width at 5" thick. The walk is located on the south side of the building and is approximately 100 feet in length.

Bids were opened by the City of Ottumwa on June 25,2019 and only one bid was received in the amount of$ 9, 282. 75. The project shall be completed by September 3, 2019.

Source of Funds: 410- 133 Library Operating Budget Budgeted Item: a Budget Amendment Needed: 6- 17- 2019 REQUEST FOR PROPOSAL 2019 RFP# 7- LIBRARY SIDEWALK REPLACEMENT

The City of Ottumwa, Iowa will be accepting proposals for the replacement of Sidewalk at the Ottumwa Library.

This project consists of removal and replacement of sidewalk at the Ottumwa Library. The sidewalk being replaced wraps around the building paralleling Third Street and Central Park. The existing sidewalk is being replaced with a 5' wide sidewalk. Contractor shall submit a SY price for sidewalk removal and sidewalk replacement. In addition, a LS unit price shall be submitted for grading, seeding and fertilizing.

Quantities are estimated for the purpose of this RFP. Final Payment will be based on field measurements. Contractor should visit the site to familiarize themselves with the scope of the project.

LIBRARY SIDEWALK REPLACEMENT 1. Bid item# 1 is for sidewalk pavement removal. This SY price shall include removal and disposal of the existing material. The sidewalk being removed along the library is roughly 3'- 3" wide by 100' long( plus irregular pieces). The diagonal piece of sidewalk being replaced is roughly 5' wide by 17 'h' long and has a hand rail that must be removed and saved. In total, there is an estimated 48.3 S. Y. of sidewalk to be

removed.

2. Bid Item# 2 is for the placement of a 5" sidewalk. This SY price shall include grading, forming, leveling course as needed, placing two# 4 rebar( 6" from the edge of pavement) the length of the sidewalk including doweling into the existing sidewalk, installing expansion where the sidewalk abuts the building, placing and finishing a 5" thick sidewalk with C- 3 WR concrete. The sidewalk being installed along the building will be 5' wide and roughly 100' in length( plus irregular pieces). This sidewalk shall meet ADA slope requirements and be graded away from the building. The standalone diagonal piece will be 5' wide and 17 V2' long. The existing hand rail needs to be reinstalled. In total, there is an estimated 66. 1 S. Y. of 5" sidewalk being installed.

3. Bid item# 3 is for final grading, seeding, fertilizing and mulching. This LS price shall include providing and hauling black dirt as needed, feathering( placing) black dirt from the sidewalk out 5', seeding, fertilizing and mulching. Additional care shall be given to grading near the white shed as noted on the attachment.

All material, labor and equipment necessary to complete the above bid items shall be considered incidental to the bid items. Any extra work done withoutprior approval by the Engineering Department shall be considered incidental to bid items.

LIBRARY SIDEWALK REPLACEMENT QTY UNIT PRICE EXTENSION Bid Items: 1. Sidewalk Removal 55* SY $ 2. 5" PCC Sidewalk 72* SY $ 3. Grading, Seeding, Fertilizing& Mulching 1 LS $

TOTAL

All Bid Items to be applied to manufactures specifications.

2019 RFP# 7 6- 17- 2019

Contractor shall be responsible to visit the jobsite and become familiar with the scope of work prior to bid letting. Sealed Bids shall be submitted to the City Clerk 105 E. 3' Street, Ottumwa, Iowa 52501, by 2: 00 p.m. on June 25, 2019 and clearly labeled LIBRARY SIDEWALK REPLACEMENT. Bid opening to be held at 2: 00 p.m. on June 25, 2019.

If there are any questions regarding bid proposal, please contact Chad Carlson, City of Ottumwa Public Works Department( 641) 684-2180 from 8: 00 a. m. to 3: 30 p.m. Monday through Friday.

2019 RFP# 7 6- 17- 2019 Contract Attached ENGINEERING DEPARTMENT CITY OF OTTUMWA, IOWA

PROPOSAL FOR THE REPLACEMENT OF SIDEWALK AT THE OTTUMWA LIBRARY.

Date

TO WHOM IT MAY CONCERN:

The undersigned has examined the advertisement for bid and detailed specifications for construction services and agrees to furnish said construction services in accordance with those documents.

LIBRARY SIDEWALK REPLACEMENT QTY UNIT PRICE EXTENSION Bid Items: 1. Sidewalk Removal 55* SY 2. 5" PCC Sidewalk 72* SY 3. Grading, Seeding, Fertilizing& Mulching 1 LS

TOTAL

Completion Date of September 3rd, 2019 COMPLETION DATE

2 Year WARRANTY, (Specify)

The project shall be completed by September 3rd, 2019. A$ 100.00 per day penalty will be assessed for failure to complete this project in the allocated time. The City shall reserve the right to void the contract and award it to the next lowest responsible bidder, if the undersigned has not started work by the start date. TIME REQUIRED

If bid is accepted, the undersigned further agrees to enter into a contract for delivery of said services according to instructions as issued by the City and at the time requested.

Name of Company Phone Number

By Authorized Signature Date

2019 RFP# 7 6- 17- 2019

CONTRACT

This contract made and entered into in duplicate at Ottumwa, IA this 2 day of lid 019 by and, between the CITY OF OTTUMWA', IA hereinafter called the " OWNER" and CA 014101 D1) hereinafter called the " CONTRACTOR."

WITNESSETH:

The Contractor hereby agrees to furnish all labor, tools, materials, transportation and equipment necessary to fulfill the contract consisting of: PROPOSAL FOR THE REPLACEMENT OF A SIDEWALK AT THE OTTUMWA LIBRARY as stated in the attached RFP# 7. RFP# 7 and signed proposal included as part of this contract.

In the following location to wit; 100 BLOCK OF WEST FOURTH STREET, OTTUMWA PUBLIC LIBRARY.

It is understood and agreed: Contract paid upon satisfactory completion of project and acceptance as directed by City of Ottumwa Engineering Department.

The Contractor must comply with all Federal. State and Local Laws and Ordinances. In addition, all OSHA. NFPA and ADA regulations must be complied with.

Section 423. 3 of the 2007 Code of Iowa, requires the Contractor to pay sales or use tax on materials or equipment used or supplied during construction. All Contractors shall prepare and require their subcontractors to prepare, sign and acknowledge before a Notary Public the Iowa Department of Revenue Form 35- 002, listing their respective expenses for all materials and equipment that becomes an integral part of the completed project. All Contractors shall file with the Owner executed copies of these forms. Receipt of said executed forms by the Owner shall be a pre- requisite of final payment for retained percentage of contract price to the Contractor.

Upon completion of said work, the Owner agrees to pay to the Contractor therefore, the prices as set out in RFP# 7, said payment to be made upon presentation of an invoice for aforesaid improvement.

Contractor hereby agrees to and shall defend, indemnify and save harmless the Owner and any jurisdiction or agency issuing permits for any work included in the improvement, their officers, agent

2019 RFP# 7 6- 17- 2019 and representatives from all suits, actions, loss, damage, expense, cost, or claims of any character or any nature brought on account of any injuries including death or damage sustained by any person or property arising out of the work,done, whether such injuries to person or damage to property are due or claim to be due to any negligence ofthe Owner, it' s employees or agents or any other person, in fulfillment of the Contract under the terms of this agreement, or on account of any act or omission by the Contractor or his agents, or from any claims or amounts arising or recovered under Worker' s Compensation laws or any other law, by-laws, ordinance or order of decree.

Contractor will insure a drug free environment in accordance with Federal regulations.

IN WITNESS WHEREOF, this Contract has been executed in duplicate on the date first herein

written.

CIT CONTRACTOR Adeadiavf

t Dalbe Mayo o Tem ompany ame

ATTEST: Jittof '' Representative Si ture Nti - C ris Reinhard, City Clerk Cv< 13e7 X Address

Companydti—iiyitat ALA 5?5C( City, State, Zip

2019 RFP# 7 Item No. F.- 5.

a L- d E

CITY OF OTTUMWA 2019 JUN 27 Mill: 49 Staff Summary_ _

ACTION•

Council Meeting of: July 2, 2019

Alicia Bankson Prepared By

Engineering C' Department department Head

1 Jr

City Administrator Approval

AGENDA TITLE: Award the Contract for the 2019 RFP# 8 Ray Street Sidewalk and authorizing the Mayor to sign the Contract.

Public hearing required if this box is checked. ** The Proof of Publication for each Public Hearing must be attached to this Staff Summary. If the Proof of Publication is not attached, the item will not be placed on the agenda.**

RECOMMENDATION: Award the Contract to Christy Construction of Ottumwa, Iowa in the amount of 3, 291. 45 and authorized the Mayor to sign the Contract.

DISCUSSION: This contract is for the installation of a 4' wide section of sidewalk on Ray Street over the Jefferson Drainage Ditch. This work will complete the work associated with the Ray Street Culvert. The culvert was installed in 2017. The street was replaced this spring.

Bids were received and opened by the City of Ottumwa on June 25, 2019 at 2: 00 p. m. Four (4) sets of plans were distributed and two ( 2) bids were received. The low bidder is Christy Construction of Ottumwa, Iowa in the amount of$3, 291. 45.

FY 2019 CIP: $ 120, 000.00

Source of Funds: CIP Budgeted Item: Yes Budget Amendment Needed: No 6- 18- 2019 REQUEST FOR PROPOSAL 2019 RFP # 8- RAY STREET SIDEWALK INSTALLATION

The City of Ottumwa, Iowa will be accepting proposals for the installation of a 4' sidewalk. This project consists of installing a 4' wide, 4" thick sidewalk in the 500 Block of Ray Street over the Jefferson Drainage Ditch. Contractor shall submit a SY unit price for sidewalk removal and replacement.

Quantities are estimated for the purpose of this RFP. Final Payment will be based on field measurements. Contractor should visit the site to familiarize themselves with the scope of the project.

RAY STREET SIDEWALK INSTALLATION 1. Bid Item# 1 is for the removal of an estimated 5 S. Y. of sidewalk. This S. Y. price shall include removal and disposal of the existing material. The sidewalk being removed is roughly 4' wide and 11' in length.

2. Bid Item# 2 is for the installation of a 4" PCC sidewalk and includes grading, forming, placing leveling course as needed, placing two# 4 rebar the length of the sidewalk including doweling into the existing sidewalk, placing and broom finishing C- 3WR concrete, sawcutting control joints on 4' centers, sealing joints, backfilling, seeding and mulching. The new sidewalk is approximately 86' in length and 4' wide. It shall be installed at street grade elevation. An attached plan sheet and pictures will aid with the alignment of the sidewalk.

RAY STREET SIDEWALK INSTALLATION QTY UNIT PRICE EXTENSION Bid Items: 1. Sidewalk Removal 7* SY $ 2. 4" PCC Sidewalk 45* SY $ TOTAL

All Bid Items to be applied to manufactures specifications.

Contractor shall be responsible to visit jobsite and become familiar with the scope of work prior to bid letting. Sealed Bids shall be submitted to the City Clerk 105 E. 3' d Street, Ottumwa, Iowa 52501, by 2: 00 p.m. on June 25, 2019 and clearly labeled RAY STREET SIDEWALK INSTALLATION. Bid opening to be held at 2: 00 p.m. on June 25, 2019.

If there are any questions regarding bid proposal, please contact Chad Carlson, City of Ottumwa Engineering Department( 641) 683- 0680 from 8: 00 a.m. to 3: 30 p.m. Monday through Friday.

2019 RFP# 8 6- 18- 2019 Contract Attached

ENGINEERING DEPARTMENT CITY OF OTTUMWA, IOWA

PROPOSAL FOR THE INSTALLATION OF A SIDEWALK ON RAY STREET OVER THE JEFFERSON DRAINAGE DITCH.

Date

TO WHOM IT MAY CONCERN:

The undersigned has examined the advertisement for bid and detailed specifications for construction services and agrees to furnish said construction services in accordance with those documents.

RAY STREET SIDEWALK INSTALLATION QTY UNIT PRICE EXTENSION Bid Items: 1. Sidewalk Removal 7* SY $

2. 4" PCC Sidewalk 45* SY $

TOTAL

Completion Date of September 3rd, 2019 COMPLETION DATE

2 Year WARRANTY, (Specify)

If bid is accepted, the undersigned further agrees to enter into a contract for delivery of said services according to instructions as issued by the City and at the time requested.

Name of Company Phone Number

By Authorized Signature Date

2019 RFP# 8 6- 18- 2019

CONTRACT

This contract made and entered at 2- into in duplicate Ottumwa, IA this day of MAI ,2019 by and between the CITY OF OTTUMWA, IA hereinafter called the" OWNER" and diO, hereinafter called the" CONTRACTOR." thinsh

WITNESSETH:

The Contractor hereby agrees to furnish all labor, tools, materials, transportation and equipment necessary to fulfill the contract consisting of: PROPOSAL FOR THE INSTALLATION OF A 4' SIDEWALK ON RAY STREET OVER THE JEFFERSON DRAINAGE DITCH as stated in the attached RFP# 8. RFP# 8 and signed proposal included as part of this contract.

In the following location to wit; 500 BLOCK OF RAY STREET.

It is understood and agreed: Contract paid upon satisfactory completion of project and acceptance as directed by City of Ottumwa Engineering Department.

The Contractor must comply with all Federal, State and Local Laws and Ordinances. In addition, all OSHA, NFPA and ADA regulations must be complied with.

Section 423.3 of the 2007 Code of Iowa, requires the Contractor to pay sales or use tax on materials or equipment used or supplied during construction. All Contractors shall prepare and require their subcontractors to prepare, sign and acknowledge before a Notary Public the Iowa Department of Revenue Form 35- 002, listing their respective expenses for all materials and equipment that becomes an integral part of the completed project. All Contractors shall file with the Owner executed copies of these forms. Receipt of said executed forms by the Owner shall be a pre- requisite of final payment for retained percentage of contract price to the Contractor.

Upon completion of said work, the Owner agrees to pay to the Contractor therefore, the prices as set out in RFP# 8, said payment to be made upon presentation of an invoice for aforesaid improvement.

Contractor hereby agrees to and shall defend, indemnify and save harmless the Owner and any jurisdiction or agency issuing permits for any work included in the improvement, their officers, agent

2019 RFP# 8 6- 18- 2019 and representatives from all suits, actions, loss, damage, expense, cost, or claims of any character or any nature brought on account of any injuries including death or damage sustained by any person or property arising out of the work done, whether such injuries to person or damage to property are due or claim to be due to any negligence of the Owner, it' s employees or agents or any other person, in fulfillment ofthe Contract under the terms ofthis agreement, or on account of any act or omission by the Contractor or his agents, or from any claims or amounts arising or recovered under Worker' s Compensation laws or any other law, by- laws, ordinance or order of decree.

Contractor will insure a drug free environment in accordance with Federal regulations.

IN WITNESS WHEREOF, this Contract has been executed in duplicate on the date first herein written.

CITY 011 MWA CONTRACTOR

Wf id 4.151 ((/, 14511FIA Cu^ Tl lb_ L y ., , , . ro Tem Company ame

ATTEST: 401111 Representative Signatu DAW:PJAA-at—/ Chris Reinhard, Cily_Clerk V-13so K `( O Company Address

dil 53-5' 1 City, State, Zip

2019 RFP# 8 Item No. G.- 1 .

CITY OF OTTUMWA2I JUN 26 29

Y Staff Summary OT I i

ACTION ITEM**

Jul 2, 2019 Council Meeting of: 1 Chris Cobler 6. Prepared By Airport 5 Andy Morris Department Department Head

City Administrator Approval

AGENDA TITLE: Resolution No. 134- 2019. Approving the Plans, Specifications, Form of Contract and Estimated Cost for the Apron Improvements Project at the Ottumwa Regional Airport.

Tho Pr°° f° 1 Pubhwhon t° r uxh P° Wlc Hmin9 f W ehoch° 9 h ehle Public hearing required if this box is checked.**

RECOMMENDATION: Pass and adopt Resolution No. 134-2019

DISCUSSION: This is a public hearing on the proposed plans, specifications, form of contract and estimated cost for the Apron Improvements Project at the Ottumwa Regional Airport. Plans and Specifications for this project have been drafted by' our airport consultants, Kirkham Michael. Estimated cost for this project is $ 321, 352. 00.

Bids will be received and opened by the City of Ottumwa on July 30, 2019 at 2: 00 P. M. at City Hall, 105 East Third St., Ottumwa, IA. The bid report and bid award recommendation will be presented at the City Council meeting on August 6, 2019, or at a later date as determined by staff.

Source of Funds: 85% IDOT/ 15% Airport Fund Balance Budgeted Item: n Budget Amendment Needed: RESOLUTION NO. 134- 2019

A RESOLUTION APPROVING THE PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST FOR THE 2019 APRON IMPROVEMENTS PROJECT AT THE OTTUMWA REGIONAL AIRPORT.

WHEREAS, The City Council of the City of Ottumwa, Iowa has conducted a public hearing on the plans, specifications, form of contract and estimated cost for the above referenced

project; and,

WHEREAS, The estimated cost of the project is $321, 352. 00; and,

WHEREAS, No objections to the said plans, specifications, form of contract and estimated cost were

received.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA THAT: The plans, specifications, form of contract, and estimated cost for the above referenced project are hereby approved and adopted.

APPROVED, PASSED AND ADOPTED this 2nd day of July, 2019.

CIT OF OTTUMWA OWA

a Dalbey, Mayor Pro T m

ATTEST:

Christina Reinhard, City Clerk PROOF OF PUBLICATION

STATE OF IOWA WAPELLO COUNTY I, Ron Gutierrez, being duly sworn on my oath, say I am the Publisher of the Ottumwa Courier, a newspaper printed in said Wapello County, Iowa and of general circulation - - . , and hat the advertisement

Airport Apron Improvement

City of Ottumwa4e. hereto attached was

published in said newspaper for 1 consecutive Meeks to- wit: 6 21 19 Subscribed and sworn to

before me, and in my presence, by the said 21st day of Jun—e , LU 9

ALIRACJCOUNTERMANIi fl\OW" September 29, 2020 Notary Public

In and for Wapello County

Printer' s fee $ 10. 23

COPY OF ADVERTISMENT

Notice of Public Hearing Notice is hereby given that the City Council of the City of Ottumwa will hold a public hearing on July 2, 2019 at 5: 30 P.M. in City Hall in the City of Ottumwa, Iowa on the plans, specifications, form of contract, and estimated costs for the 4/ 22 2019 Apron Improvements Project at the Ottumwa Regional Airport. All written public comments may be submitted to the City Clerk's Office, City Hall by 4:30 pm on July 2, 2019. All persons interested in said plans, specifications, form of contract, and estimated cost for the 4/22 2019 Apron Improvements Project are invited to be present at the above time, place and date to present their arguments for or against. FOR THE CITY OF OTTUMWA: Christina Reinhard, City Clerk

04 v\ lortfono-4-; Item No. G.- 2.

cap

Z1 0tl CITY OF OTTUMWA c Staff Summary

ACTION ITEM**

Jul 2, 2019 Council Meeting of:

Kevin C. Flanagan Prepared By Planning & Development Kevin C. Flanagan

Department 69" Department Head

City Administrator Approval

AGENDA TITLE: ORDINANCE NO. 3157-2019, An ordinance amending the Code of Ordinances by changing the zoning classification on property located at 608 East Williams Street from R- 2 Two-Family Residential to R- 5 Multi- Family Residential ( High Density)

Public hearing required if this box is checked.**

RECOMMENDATION: Pass the first consideration of Ordinance No. 3157-2019

DISCUSSION: Jim Danaher plans to develop an approximately 36 unit LMI housing project on what is the former site of Agassiz Elementary school, at 608 East Williams. Mr.Danaher will be applying for the state's federal tax credits program( s) this December. The R-5 zoning district will be necessary for his project to be viable. The City will also be placing the property within a stand alone LMI TIF District, in order to facilitate an incentives package for our

Source of Funds: Budgeted Item: n Budget Amendment Needed: local match, insuring the competitiveness of the application on a state level. The City's incentive for the project will be a TIF Rebatement for a yet undetermined period of years, due to the developer having not yet made an incentives request in order to begin our discussions. This rezoning will be presented to the Planning Commission during our July 1st Planning Commission Meeting. The City will be engaged in negotiations with the developer following this rezoning and will bring a development contract forward for consideration in the early Fall, following our establishment of this TIF district, which should be taking place over the Summer months. ORDINANCE NO. 3157- 2019

AN ORDINANCE AMENDING THE CODE OF ORDINANCES ( MUNICIPAL CODE OF THE CITY OF OTTUMWA, IOWA) BY CHANGING THE ZONING CLASSIFICATION ON CERTAIN PROPERTY LOCATED AT 608 EAST WILLIAMS STREET FROM R-2 TO R- 5 IN THE CITY OF OTTUMWA, WAPELLO COUNTY, IOWA

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA, THAT:

SECTION 1

Zoning Ordinance # 3105 - 2015 of the City of Ottumwa, Iowa, as amended and as set forth in Chapter 38 of the Municipal Code, City of Ottumwa, Iowa be and the same is hereby amended and changed to conform with this ordinance and the following described property, to wit:

Lot Three ( 3) in J.J. McCoy Baker' s Third Addition to the City of Ottumwa, Wapello County, Iowa

SECTION 2

The official zoning map of the City of Ottumwa, Iowa duly designated as such, and on file in the office of the City Clerk and the Wapello County Recorder, is hereby amended and changed to conform to this ordinance and the City Clerk, pursuant to Section 38- 11 lof the Zoning Ordinance 3088 - 2015, as amended, is hereby directed to record a certified copy of this said ordinance with the Wapello County Recorder and attach a certified copy of this said ordinance to the official zoning map.

SECTION 3

This ordinance shall be in full force and effect, from and after its passage, adoption and approval and publication as required by law, unless a subsequent effective date is set out hereinabove.

SECTION 4

When this ordinance is in effect, it shall automatically supplement, amend and become a part of the said Code of Ordinance (Municipal Code) of the City of Ottumwa, Iowa.

Passed on its first consideration on the 2. day of -Tuj 2019.

Passed on its second consideration on the day of 2019.

Requirement of consideration and vote at two prior council meetings suspended on the day of 2019.

Final passage and adoption on the day of 2019.

CITY OF OTTUMWA, IOWA

Tom X. Lazio, Mayor

No action taken by Mayor.

Vetoed this day of 2019.

Tom X. Lazio, Mayor

Repassed and adopted over the veto this day of 2019.

Veto affirmed this day of 2019 by failure of vote taken to repass.

Veto affirmed, no timely vote taken to repass over veto.

ATTEST:

Chris Reinhard, City Clerk B4 0/ air/ if,

Legal Notices

NOTICE OF PUBLIC HEARING Notice of public hearing on proposed changing in zoning classification on certain property, located in, the City of Ottumwa, Wapello County, Iowa. TO . WHOM IT MAY CONCERN: Notice is hereby given that the . Ottumwa City Council will hold a . public hearing at 5:30 p.m. Tuesday July 2, 2019 at City Hall in the City of Ottumwa, Iowa, in regard to a rezoning ' request for property at 608 E. Williams, City of Ottumwa, Wapella County, Iowa. The property is zoned " R-2"' Two- family residential District and is legally described as follows: Lot Three( 3) in J.J. McCoy Baker's Third Addition to the City of Ottumwa, Wapello County, Iowa. The applicant is requesting a zoning change of the parcel from its ppresent zoning of" R- 2" Two- Family Residential District to 6R- 5" Multi- Family Residential District ( High Density). All persons interested in the above proposed change In: zoning are invited to be present at the above time and place on the date mentioned to present their objections to, or arguments for theroposed change in zoning classification. FOR THE OTTUMWA CITY COUN- CIL Chris Reinhard, City Clerk Publish in the Courier on Thursday, June 20

NOTICE OF PUBLIC HEARING

Notice of public hearing on proposed changing in zoning classification on certain property located in the City of Ottumwa, Wapello County, Iowa.

TO WHOM IT MAY CONCERN:

Notice is hereby given that the Ottumwa City Council will hold a public hearing at 5: 30 p.m. Tuesday July 2, 2019 at City Hall in the City of Ottumwa, Iowa, in regard to a rezoning request for property at 608 E. Williams, City of Ottumwa, Wapello County, Iowa. The property is zoned R-2" Two-family residential District and is legally described as follows:

Lot Three (3) in J.J. McCoy Baker' s Third Addition to the City of Ottumwa, Wapello County, Iowa.

The applicant is requesting a zoning change of the parcel from its present zoning of" R-2" Two- Family Residential District to " R- 5" Multi-Family Residential District( High Density).

All persons interested in the above proposed change in zoning are invited to be present at the above time and place on the date mentioned to present their objections to, or arguments for the proposed change in zoning classification.

FOR THE OTTUMWA CITY COUNCIL Chris Reinhard, City Clerk Item No. H.- 1 .

LI I; L„, CITY OF OTTUMWA 2019 JUN 2 7St 14thfi ` airy 1t ' A ` q.1 ITEM ** 1 tdl a,' rl' F ,

Council Meeting of: July 2, 2019

Alicia Bankson Prepared By

Parks& RecreationR t, a Department Department Hea

City Administrator Approval

AGENDA TITLE: Resolution # 148- 2019. Approving Change Order# 2 and accepting the work as final and complete and approving the Final Pay Request for The Beach Renovations - Phase 3 Project- 2018, Contract B.

RECOMMENDATION: Pass and adopt Resolution# 148- 2019.

DISCUSSION: This project consists of renovations to the Indoor Pool Facility at The Beach Ottumwa, located at 101 Church Street. Contract B involved remodeling of the offices and kitchen area. Change Order# 2 includes additional cabinetry and drywall work in the kitchen area.

Change Order# 2 increases the contract amount by$ 1, 296.00 for a new contract sum of$81, 189. 25.

The contractor has completed the above referenced work according to the plans and specifications. This will authorize payment and release all retainages.

Contract B Summary is as follows: Original Contract Amount 62, 360. 00 Change Order# 1 17, 533. 25 Change Order# 2 1, 296. 00 New Contract Sum 81, 189.25 Less Previous Payments 75, 579. 14

Final Amount Due 5, 610. 11

of Funds: Source Bond Proceeds Budgeted Item: Yes Budget Amendment Needed: No Phase 3 Cost Summary is as follows:

Phase 3— Contracts A-D Cost to Date:

Contract A: Concrete Repairs 143, 700.00 Contract B: Office/ Kitchen Remodeling 81, 189. 25 ( complete) Contract C: Masonry Restoration 36, 081. 00 ( complete) Contract D: Electrical MCC Replacement 58, 081. 24 Total 319, 051. 49

Phase 3 — RFP' s Cost to date is as follows:

RFP 1X- Revised Shade Structure Repair: 8, 179. 62 ( complete) RFP 2X- LED Lighting Replacement 9, 954. 00( complete) REF 3X- Electronic Entrance Sign 84, 545. 00( complete) RFP 4X- Sound Equipment Installation 52,250. 00 RFP 5X- Lagoon Landscaping 13, 271. 00( complete) RFP 6X- Otter Slide 11, 650. 00( complete) Total Phase 3 RFP Contract Amounts 179, 849. 62

Contracts A-D 319,051. 49

Total Phase 3 Costs to Date 498, 901. 11

Funding: Phase 3 $ Available from Bond Proceeds: 700,000. 00 Wapello County Foundation Grant 25, 000. 00

Source of Funds: Bond Proceeds Budgeted Item: Yes Budget Amendment Needed: No RESOLUTION# 148- 2019

A RESOLUTION APPROVING CHANGE ORDER# 2 AND ACCEPTING THE WORK AS FINAL AND COMPLETE FOR THE BEACH RENOVATIONS - PHASE 3 PROJECT— 2018, CONTRACT B

WHEREAS, The City Council of the City of Ottumwa, Iowa entered into a contract on July 24, 2018 with Christner Contracting of Ottumwa, Iowa for the above referenced project; and

WHEREAS, Change Order# 2 increases the contract amount by $ 1, 296.00 for extra work and contract quantity adjustments. The new contract sum is$ 81, 189. 25.

NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA THAT: The above mentioned change order for this project is hereby approved. The Beach Renovations- Phase 3 — 2018, Contract B is hereby accepted as complete and authorization to make final payment to Christner Contracting of Ottumwa, Iowa in the amount of$5, 610. 11 is hereby approved.

d APPROVED, PASSED, AND ADOPTED, this 2" day of July 2019.

CITY G F III MWA1 I I WA it/VIA Mayor Matt Dalbey pro em

ATTEST:

Christina Reinhard, City Clerk Christner Contracting, Inc. 17587 HWY 34 W 1 Ottumwa, IA 52501 Phone: ( GROUP 641) 684- 0648 Fax: ( 641) 684- 6372

Request for Change Order

To: City of Ottumwa 550 Gateway Dr. Ottumwa, IA 52501 Project: Beach Renovations Phase 3

RFC No: 5 Date: 5/ 30/ 2019 Description: Labor and material to install cabinetry& countertop in the kitchen, repair drywall corner, and install vents in front entry awning.

The above work is subject to the same conditions as specified in the original contract unless otherwise stipulated.

Upon approval the sum of$ 1, 296.00 will be added to the contract price.

Original Contract 62, 360. 00 Other Approved Change Orders 17, 533. 25 Total Contract to Date 79, 893. 25 This Request 1, 296. 00 Other Pending Requests 0. 00 Total Contract plus Pending RFCs 81, 189. 25

Authorized Signature: Date: Christner Contracting, Inc. Section 640 CHANGE ORDER

Project: Beach Renovations Phase 3- Contract B To Contractor: Christner Contracting

Change Order Number: 2

The Contract is changed as follows: DATE Additional cabinetry, painting, finishes 1, 296. 00 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 Total: $ 1, 296. 00

Base bid amount 62, 360. 00

NEW PROJECT TOTAL 81, 189.25

NOT VALID UNTIL SIGNED BY THE OWNER AND CONTRACTOR

The Original Contract was Sum 62, 360. 00

Net change by previously authorized Change Orders 17, 533. 25

The Contract Sum prior to this change order 79, 893. 25

The Contract Sum will be increased by this change order in the amount of 1, 296. 00

The new Contract Sum including this change order 81, 189.25

The Contract Time will be unchanged by 0 days

The date of Substantial Completion as of the dare of this Change Order is in accordance with contract documents.

27dvv Z / C) ENGINEER/ DATE DIRECTOR OF PUBLIC WORKS

Christner Contracting 6/ 2 6/ 19 CONTRACTOR DATE

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CITY OF OTTUMWA

x' 21 ` 7 1` JUhl ta•flE' summary

4 TION ITEM

Council Meeting of: July 2, 2019

Alicia Bankson Prepared By

Parks Department Department Department Hea 4

i City Administrator Approval

AGENDA TITLE: Resolution# 149- 2019. Approving Change Order No. 1 for Beach Renovations Phase 3 - Contract A.

Public hearing required if this box is checked.**

RECOMMENDATION: Pass and adopt Resolution# 149- 2019.

DISCUSSION: The City Council approved the contract in the amount of $ 143, 700.00 to RG Construction of Ottumwa, Iowa through Resolution #204-2018 on July 24, 2018. This project consists of the final repairs to the outdoor concrete pools and decking at The Beach Ottumwa, located at 101 Church Street. Change Order # 1 includes additional concrete repairs to the floors of the outdoor pools and deletion of select sidewalks under the fiberglass slide structures.

Change Order# 1 increases the contract amount by$ 5, 268.97 for a new contract sum of$ 148,968.97.

Contract A Summary is as follows Base Contract 143, 700. 00 Change Order# 1 5, 268. 97 Revised Contract Amount 148, 968. 97

Phase 3 Cost Summary is as follows:

Phase 3— Contracts A-D Cost to Date:

Contract A: Concrete Repairs 148,968.97 Contract B: Office/Kitchen Remodeling 81, 189. 25 ( complete) C: Contract Masonry Restoration 36, 081. 00 ( complete) Contract D: Electrical MCC Replacement 58, 081. 24 Total 324,320.46

Phase 3— RFP' s Cost to date is as follows:

RFP 1X- Revised Shade Structure Repair: 8, 179. 62 ( complete) Source of Funds: $ 700, 000 Bond Proceeds Budgeted Item: X Budget Amendment Needed: No RFP 2X- LED Lighting Replacement 9, 954. 00 ( complete) REF 3X- Electronic Entrance Sign 84, 545. 00( complete) RFP 4X- Sound Equipment Installation 52, 250. 00 RFP 5X- Lagoon Landscaping 13, 271. 00( complete) RFP 6X- Otter Slide 11, 650. 00( complete) Total Phase 3 RFP Contract Amounts 179, 849. 62

Contracts A-D 324,320. 46

Total Phase 3 Costs to Date 504, 170. 08

Funding: Phase 3 $ Available from Bond Proceeds: 700, 000. 00 Wapello County Foundation Grant 25, 000.00

Source of Funds: $ 700, 000 Bond Proceeds Budgeted Item: X Budget Amendment Needed: No RESOLUTION# 149- 2019

A RESOLUTION APPROVING CHANGE ORDER# 1 FOR THE BEACH RENOVATIONS PHASE 3- CONTRACT A

WHEREAS, The City Council of the City of Ottumwa, Iowa entered into a contract with RG Construction of Ottumwa, Iowa for the above referenced project; and

WHEREAS, Change Order# 1 increases the contract amount by $ 5, 268.97 resulting in a new contract sum of$ 148,968. 97.

NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA THAT: The above mentioned change order for this project is hereby approved.

APPROVED, PASSED, AND ADOPTED, this 2nd day of July, 2019.

CIT W• I I WA

Matt D ' bey Mayor Pro Tem

A4TTES'R, =_ Qiu& ilaLAIL) Christina-Reinhard, City Clerk Section 640 CHANGE ORDER

Project: Beach Renovations Phase 3- Contract A To Contractor RG Construction, Inc.

Change Order Number 1

The Contract is changed as follows: DATE: June 14, 2019 1. Delete Sidewalks 2,256. 00 2. Additional Concrete Repairs 7, 524.97 0. 00 0. 00

0. 00 0. 00 0. 00 Total: $ 5, 268. 97

Base bid amount 143, 700.00

NEW PROJECT TOTAL 148. 968.97

NOT VALID UNTIL SIGNED BY THE OWNER AND CONTRACTOR

The Original Contract Sum was 143, 700.00

Net change by previously authorized Change Orders 0.00

The Contract Sum prior to this change order 143, 700. 00

The Contract Sum will be increased by this change order in the amount of 5,268.97

The new Contract Sum including this change order 148, 968. 97

The Contract Time will be unchanged by 0 days

The date of Substantial Completion as of the dare of this Change Order is in accordance with contract documents.

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MENARDS MENARDS — OTTUMWA MENARDS — OTTUMWA 1898 Venture Drive 1898 Venture Drive Ottumwa , IA 52501 Ottumwa , IA 52501 KEEP YOUR RECEIPT KEEP YOUR RECEIPT RETURN POLICY VARIES BY PRODUCT TYPE RETURN POLICY VARIES BY PRODUCT TYPE

Unless noted below allowable returns for Unless noted below allowable returns for items on this receipt will be in the form items on this receipt will be in the form of an in store credit voucher if the of an in store credit voucher if the return is done after 08/ 05/ 19 return is done after 08/ 02/ 19

If you have questions regarding the If you have questions regarding the charges on your receipt, please charges on your receipt, please email us at: email us at: GTTMfrontendtmenards. com OTTMfrontend@menards. com

Sale Transactiont lihlifilillillllll llIlIIIIIIII Sale Transaction Tax Exempt IA0145190 Resale Tax Exempt IA0145190 1/ 4" COUPLER - UNIV - MA Resale 2074719 2. 96 NT 2 3/ 4" CUP BRUSH KNOTWIR ADJUSTABLE NOZZLE GREEN 2524147 17. 99 NT 2742224 9. 99 NT ZINC SHUT- OFF VALVE 5" X2" MARGIN TROWEL LW 2740918 1. 99 NT 4- 1/ 2" DIAMOND BLD- SEGME 2448754 3. 99 NT 2524102 11. 97 NT STANLEY EARMUFF 2121662 13. 99 NT TOTAL SALE 34. 93 COLORCONNEX RED 3PC KIT Menard Contractor Card 2403 34. 93 2075221 4. 99 NT 017409 TELESCOPING BLOW GUN Swiped 2074636 5. 99 NT Job # or Name : beach . 1OPK DELUXE P495 MASKS TOTAL NUMBER OF ITEMS = 4 2122068 2 019. 94 39. 88 NT 5 GAL MENARD PAIL 6482910 3 02. 88 8. 64 NT GUEST COPY TOTAL SALE 87, 47 The Cardholder acknowledges receipt of Menard Contractor Card 2403 87. 47 goods/ services in the total amount shown 027872 neraon and agrees to pay the card i;; suer Swiped according to its current terms. Job # or Name : the beach THIS IS YOUR CREDIT CARD SALES SLIP PLEASE RETAIN FOR YOUR RECORDS. TOTAL SAVINGS 0. 33

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MENARDS — OTTUMWA MENARDS - OTTUMWA 1898 Venture Drive 1898 Venture Drive Ottumwa , IA 52501 Ottumwa , IA 52501

KEEP YOUR RECEIPT KEEP YOUR RECEIPT RETURN POLICY VARIES BY PRODUCT TYPE RET; RN POLICY vARIE3 BY PRODUCT TYPE

unless noted below allowable returns for rn'. ess noted below allowable returns for tems on this receipt will be in the form items on this receipt will be in the form of an in store credit voucher if the of an in store credit voucher if the return is done after 08/ 04/ 19 return Is done after 08/ 05/ 19

If you have questions regarding the If you have questions regarding the charges on your receipt, please charges on your receipt, please email us at: email us at: OTTMfrontendamenards. com OTTMfrontendmenards. com ISI 1111 1llhI1llIHhIlli) 11111111111I I1II1HI 11 Sale Transaction Sale Transaction

Tax Exempt IA0145190 Tax Exempt IA0145190 Resale Resale

JOBE' S NATURAL BRLP 3X24 7" TURBO DIAMOND CUP WHEE 2682565 8 09. 49 75. 92 NI 2524003 69. 99 NT 5 GAL MENARD PAIL 6482910 3 02. 99 8. 97 NT TOTAL SALE 69. 99 Menard Contractor Card 2403 69. 99 TOTAL SALE 84. 89 027243 Menard Contractor Card 2403 84. 89 Swiped 07612244 Tab # or Name : the berach irw, 1n wi Job # or Name : beach ` 101AL NUMBER OF ITEMS =

TOTAL NUMBER OF ITEMS = 11 GUEST COPY

GUEST COPY The Cardholder acknowledges receipt of goods/ services in the total amount shown The Cardholder acknowledges receipt of hereon and agrees to pay the card issuer goods/ services in the total amount shown according to its current terms. hereon and agrees to pay the card issuer according to its current terms. THIS IS YOUR CREDIT CARD SALES SLIP PLEASE RETAIN FOR YOUR RECORDS. THIS IS YOUR CREDIT CARD SALES SLIP PLEASE RETAIN FOR YOUR RECORDS, t1,, NUS! Hiring! Now Hiring! Extra $3/ HR on ents Extra $3/ HR on ends Please fly in Person Please in Person Apply Or at Ards,ht4/ Careers

Or at ',%i I rds, Mul/ careers THANK YOU, YOUR CASHIER, Marilyn

THANK YOU, YOUR CASHIER, Sherry 67576 10 9868 05/ 07/ 19 12: 34PM 3185

9750 06 4137 05/ 06/ 19 02: 26PM 3185 USO Tour r'^ ; . v Bt® CARD REBATE BIG CARD' REBATE MENARDS/ MENARDS'

MENARDS — OTTUMWA MENARDS — OTTUMWA 1898 Venture Drive 1898 Venture Drive Ottumwa , IA 52501 Ottumwa , IA 52501

KEEP YOUR RECEIPT If you have questions regarding the RETURN POLICY VARIES BY PRODUCT TYPE charges on your receipt, please email us at: Unless noted below allowable returns for OTTMfrontendNmenards. com items on this receipt will be in the form of an in store credit voucher if the return is done after 08/ 04/ 19 11111101111 I If you have questions regarding the Merchandise Return charges on your receipt, please email us at: JOBE' S NATURAL BRLP 3X24 OTTMfrontendCmenards. com 2682565 4 fg9. 49 37. 96- NT ORIG STORE: 3185 9 2371 05/ 06/ 2019

TOTAL SALE IITIII A 37. 96- 1111111IIIIII 1110 I III Menard Card 2403 37. 96- Sale Transaction Job # or Name : beach 411\ Tax Exempt IA0145190 TOTAL NUMBER OF ITEMS = 4 Resale

JOBE' S NATURAL BRLP 3X24 GUEST COPY 2682565 6 @9. 49 56. 94 NT BIG JOB KITCHEN BRUSH Menards has released this transaction 6489733 3. 98 NT to your financial instituion. Your FINISHING TROWEL 11X4- 1/ LW financial institution is responsible 2448725 3. 49 NT for processing this refund to your account. Please contact your financial TOTAL SALE 64. 41 institution for fund availability. Menard Contractor Card 2403 64. 41 069545 THIS IS YOUR CREDIT CARD SALES SLIP Swiped PLEASE RETAIN FOR YOUR RECORDS, Job # or Name : Beach ' f k Hirirv! TOTAL NUMBER OF ITEMS = 8

Extra $ 3on Week11. GUEST COPY

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002 OTTIIUWAOT 11 WILDvv OR Invoice11 OTTUMWA. IA 62501 3846 INVOICE # OT059478 PHONE: 841. 883. 9888 LOCATION Oat r l 05/ 02/ 19 DATE Construction Sli, ' I PAGE 1 OF 1 OTTUMWA ari amDWOOO OR 111111111111111 I! tilt REMIT TO: OTTUMWA, IA 62801- 3588 ACCOUNTS RECEIVABLE PHONE: 641- 683- 1808 CARROLL CONSTRUCTION SUPPLY tl 1 1502 E. MAIN ST. OTTUMWA, IA 52501 PHONE: 641 455- 5545

SHIP TO BILL TO TGROROD 7 FR G CONSTRUCTION LLC R G CONSTRUCTION LLC Customer Pick- Up, 211 E 4TH ST OTTUMWA, IA 52501- 2929

NUMBER PAYMENT TERMS ORDER NUMBER ORDER DATE CUSTOMER P/ O NET 30 OT068746 05/ 02/ 19 BEACH

CONTACT SHIP VIA WRITTEN BY CUSTOMER PICK UP GARY SMALLWOOD ROD GROOMS SALES REP JOB NUMBER FREIGHT TERMS 0200 OTTUMWA STORE FREIGHT TERMS AS AGREED

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RECEIVED BY

DEPOSIT DEPOSIT MERC E FREIGHT INVOICE TOTAL DEL/ PICK UP MISC CHARGE TAX AMOUNT APPLIED T iv/ •

00 7', : 10, + 0. 00 0. 00 A. 71 0. 00 0. 00 0. CHANGE OWNER

ORDER ARCHITECT 0

CONTRACTOR

AIA DOCUMENT G701 SUB. CONTRACTOR

OTHER

PROJECT: The Beach Ottumwa CHANGE ORDER NUMBER: 1

102 Church Street DATE: 6; 1/ 2019

Ottumwa, IA 52501 ARCHITECTS PROJECT: The Beach TO CONTRACTOR: RG Construction CONTRACT DATE: 7/ 10/ 2018

215 East 4th Street CONTRACT FOR: 143, 700. 00 Ottumwa, IA 52501 The Contract is changed as follows:

Deduct 81 8 82 152, 256. 00) Time 8 Material for Wave Pool 57, 524, 97 Concrete Patching Net Change Order 55, 268. 97

The original Contract Sum was 5143 70000 Net change by previously authorized Change orders:

The Contract Sum prior to this Change order was 5143, 700. 00 The Contract Sum will be increased by this Change Order in the amount of: 55, 268. 97

The new Contract Sum order including this Change will be: 148, 968. 97 The Contract Time will be increased by Zero( 0) days. The date of Substantial Completion as of the date of this Change Order therefore is unchanged.

NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive.

City of Ottumwa, Engineering Dept RG Construction, LLC Owner( Firm Name) Contractor( Firm Name) 105 East 3rd Street 215 East 4th Street

Address Address Ottumwa, IA 52501 Ottumw. 5:" iA

SIGNED SIGNED PAY 3 '

BY: Dwight Dohlman BY: Rod Grooms

DATE: DATE: Q'( j 01 ) 14p r 11

MA eximoMT G70, CN r ORDER , 9a7 EDn4Tp MA meSTCaro CODseosT' 989 PK

Mvxarcu+ iMsrrrvn of 4AavTrCT5. Ins Mtw1007 AVE., n, w-. WAS OveTOY, D. C. x0016 0701. 1987

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AIA Form G701 Item No. H.-3 .

CITY OF OTTUMWA 219JUN 27 A1! 11: L,.8 Staff Summary GiT''" = IRON`ITEM**

Council Meeting of: July 2, 2019

Alicia Bankson Prepared By

Parks& RecreationC Department Department Head j 411#

City A. ministrator Approval

AGENDA TITLE: Resolution # 150-2019. Approving Change Order# 2 and accepting the work as final and complete and approving the Final Pay Request for The Beach Renovations - Phase 3 Project- 2018, Contract D.

RECOMMENDATION: Pass and adopt Resolution# 150- 2019.

DISCUSSION: This project consists ofrenovations to the main power feeds to the Beach Ottumwa, located at 101 Church Street. Contract D involved replacing two motor control centers along with additional select electrical repairs. Change Order #2 includes adding code compliant electrical grounding for the motor control center located in the filter building.

Change Order# 2 increases the contract amount by$ 985.22 for a new contract sum of$59,066.46.

The contractor has completed the above referenced work according to the request for proposals. This will authorize payment and release all retainages.

Original Contract Amount 49,400. 00 Change Order# 1 8, 681. 24 Change Order# 2 985. 22 New Contract Sum 59, 066. 46 Less Previous Payments 55, 177. 18

Final Amount Due 3, 889. 28

Source of Funds: Bond Proceeds Budgeted Item: Yes Budget Amendment Needed: No Phase 3 Cost Summary is as follows:

Phase 3 — Contracts A-D Cost to Date:

Contract A: Concrete Repairs 148, 968. 97 Contract B: Office/Kitchen Remodeling 81, 189. 25 ( complete) Contract C: Masonry Restoration 36, 081. 00 ( complete) Contract D: Electrical MCC Replacement 59,066.46 ( complete) Total 325, 305. 68

Phase 3— RFP' s Cost to date is as follows:

RFP lx- Revised Shade Structure Repair: 8, 179. 62( complete) RFP 2X- LED Lighting Replacement 9, 954.00( complete) REF 3X- Electronic Entrance Sign 84, 545. 00( complete) RFP 4X- Sound Equipment Installation 52, 250. 00 RFP 5X- Lagoon Landscaping 13, 271. 00( complete) RFP 6X- Otter Slide 11, 650. 00( complete) Total Phase 3 RFP Contract Amounts 179, 849. 62

Contracts A-D 325, 305. 68

Total Phase 3 Costs to Date 505, 155. 30

Source of Funds: Bond Proceeds Budgeted Item: Yes Budget Amendment Needed: No RESOLUTION# 150- 2019

A RESOLUTION APPROVING CHANGE ORDER# 2 AND ACCEPTING THE WORK AS FINAL AND COMPLETE FOR THE BEACH RENOVATIONS - PHASE 3 PROJECT— 2018, CONTRACT D

WHEREAS, The City Council of the City of Ottumwa, Iowa entered into a contract on July 24, 2018 with Van Maanen Electric of Newton, Iowa for the above referenced project; and

WHEREAS, Change Order# 2 increases the contract amount by $ 985. 22 for extra work and contract quantity adjustments. The new contract sum is$ 59,066.46.

NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA THAT: The above mentioned change order for this project is hereby approved. The Beach Renovations - Phase 3 — 2018, Contract D is hereby accepted as complete and authorization to make final payment to Van Maanen Electric of Newton, Iowa in the amount of$3, 889.28 is hereby approved.

APPROVED, PASSED, AND ADOPTED, this 2nd day of July 2019.

CIT i O • ' WA, IO

r 1/ iXiA.ilk Ma t DalbeyMayor Pro em

ATTEST:

7_ _ tr—;attatAj Christina Reinhard, City Clerk Section 640 CHANGE ORDER

Project: Beach Renovations Phase 3- Contract D To Contractor: Van Maanen Electric, Inc.

Change Order Number: 2

The Contract is changed as follows: DATE

Install Grounding for new MCC 985.22 0.00 0.00 0.00 0. 00 0.00 Total: $ 985.22

Base bid amount 49,400.00

NEW PROJECT TOTAL 59,066.46

NOT VALID UNTIL SIGNED BY THE OWNER AND CONTRACTOR

The Original Contract Sum was 49,400.00

Net change by previously authorized Change Orders 8,681. 24

The Contract Sum prior to this change order 58,08124

The will Contract Sum be increased by this change order in the amount of 985.22

The new Contract Sum including this change order 59,066.46

The Contract Time will be unchanged by 0 days

The date of Substantial Completion as of the dare of this Change Order is in accordance with contract documents.

7 vw Zot 9 ENGINEER/ DATE DIRECTOR OF PUBLIC WORKS

Van Maanen Electric, Inc. t9 CO f • 1 1rtstetsna' BY TITLE DATdt6/ Vag- 4/ 1, 0*

rrte

627 N 19thAveE Change Order PO Box 1131 Newton, IA 50208 641- 791- 9473 Office 641- 791- 9484 Fax

To: Dwight at dohlmand@ci. ottumwa. ia. us Project Name: Ottumwa Beach Reno. Phase 3, Contract D

Change Order: MCC Ground Project Address: Ottumwa, IA

Scope: Provide and install grounding of new MCC via ground ring and water main ground.

Material: 2 - 5/ 8" x 8' Ground rods 120' - 3/ 0 Copper 90' - 1" PVC 3 - 1" PVC 90 2 - 1" PVC male 2 - 1" Locknut 10 - 1" 1- hole strap 10 - 1/ 4" Dyna bolt 1 - PVC glue 2 - 1" PVC LB 1 - 4" Ground clamp 1 - Ground rod crimps

Labor:

6. 53 Hours x $ 60. 00

Material: $ 464. 91 Labor: $ 391. 80 15% O& M: $ 128. 51 Total: $ 985. 22

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CITY OFOTTUMWA 9I: 148 20i§taVSilm

A AC ', j-'I`EJS4 k I,

Council Meeting of: July 2, 2019

Alicia Bankson Prepared By

Recreation 1/ J, 7C': PNParks& Department i Department Head

A City Administrator Approval

AGENDA TITLE: Resolution # 151- 2019. Approving Change Order# 2 and accepting the work as final and complete and approving the Final Pay Request for the Beach Phase 4, RFP 4X Safety Netting Replacement.

Public hearing required if this box is checked.** The Proof of Publication for each Public Hearing must be attached to this StatT Summary. If the Proof of Publication is not attached. the item will not be placed on the agenda**

RECOMMENDATION: Pass and adopt Resolution# 151- 2019.

DISCUSSION: Beach Phase 4, RFP 4X replaced the safety netting and rope around the Kiddie and Wave Pool at the Beach Ottumwa.

Change Order# 2 increases the contract amount by $395.00 for additional repairs to the netting posts for a new contract sum of$9,983. 88.

The contractor has completed the above referenced work according to the request for proposals. This will authorize payment and release all retainages.

Original Contract Amount 8, 388. 88 Change Order# 1 1, 200. 00 Change Order# 2 395. 00 New Contract Sum 9,983. 88 Less Previous Payments 9, 109.44

Final Amount Due 874.44

Source of Funds: Bond Proceeds Budgeted Item: Yes Budget Amendment Needed: No Phase 4 Project Cost Summary to Date:

Public Improvement Contracts:

Wave Generation Equipment 115, 375. 00 ( complete)

Wave Generation Equipment Installation 34, 609. 90 ( complete)

Wave Generation Blower and Motor Repair 8, 026. 76 ( complete) Slide Repair/Restoration 66, 500. 00 Slide Structural Support Repainting 70, 000. 00 ( estimated) Volleyball Court Reconstruction 75, 000. 00 ( estimated)

New Shade Structure Installation 100, 000. 00 ( estimated) Total $ 469, 511. 66

RFP' s: Kitchen Floor Resurfacing 6, 710. 00 Overhead Door Replacement 8, 250. 00 ( complete) Pool Netting and Rope Fencing Replacement 9,983. 88 ( complete) Walk-in Cooler Replacement 16,419. 83

Storm Sewer Improvements 35, 000.00 ( estimated)

Aluminum Entrance Door Repair 15, 000.00 ( estimated) Recirculating Pump Replacement 8, 538. 43 ( complete) Wood Fencing Repair 8, 000.00 ( estimated) Final Landscaping and Seeding 12, 000.00 ( estimated) Dedication Plaque 1, 200.00 ( estimated) Portable Storage Building 4, 029.92 ( complete) Total $ 125, 132.06

Total Phase 4 Costs: Contracts 469, 511. 66 RFP' s 125, 132.06 Total $ 594,643. 72

Source of Funds: Bond Proceeds Budgeted Item: Yes Budget Amendment Needed: No RESOLUTION# 151- 2019

A RESOLUTION APPROVING CHANGE ORDER# 2 AND ACCEPTING THE WORK AS FINAL AND COMPLETE FOR THE BEACH PHASE 4, RFP 4X, POOL NETTING REPLACEMENT

WHEREAS, The City Council of the City of Ottumwa, Iowa entered into a contract on April 2, 2019 with Pierce Fence Company of Ottumwa, Iowa for the above referenced project; and

WHEREAS, Change Order #2 increases the contract amount by $ 395. 00 for extra work and contract quantity adjustments. The new contract sum is$ 9, 983. 88.

NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA THAT: The above mentioned change order for this project is hereby approved. The Beach Renovations Phase 4, RFP 4X Pool Netting Replacement is hereby accepted as complete and authorization to make final payment to Pierce Fence Company of Ottumwa, Iowa in the amount of$ 874.44 is hereby approved.

APPROVED, PASSED, AND ADOPTED, this 2nd day of July 2019.

CITY • F vie • ;IS APIP- fi 1 , ,,,,t2m0.-_—__4itts Ma t Palbey Mayor pro T

ATTEST:

01/UAA- Christina Reinhard, City Clerk Section 640 CHANGE ORDER

Project: Beach Ottumwa Safety Netting Replacement To Contractor. Pierce Fence

Change Order Number. 2

The Contract is changed as follows: DATE

Additional Anchor Repair for Posts and Play Equip. 395.00 0.00 0.00 0.00 0.00 0.00 Total: $ 395.00

Base bid amount 8, 388. 88

NEW PROJECT TOTAL 9,983.88

NOT VALID UNTIL SIGNED BY THE OWNER AND CONTRACTOR

The Original Contract Sum was 8,388.88

Net change by previously authorized Change Orders 1, 200.00

The Contract Sum prior to this change order 9,588.88

The Contract Sum will be increased by this change order in the amount of 395.00

The new Contract Sum including this change order 9, 983.88

The Contract Time will be unchanged by 0 days

The date of Substantial Completion as of the dare of this Change Order is in accordance with contract documents.

9 v#J 200 9 ENGIN ER/ DATE DIRECTOR OF PUBLIC WORKS

Pierce Fence 5-2° CONTRACTOR DATE

Or-armor TITLE Pierce Fence Co. Invoice 729 W. 2nd St. Date Invoice# Ottumwa, IA 52501 641- 682-3646 5/ 20/ 2019 7112

Bill To

City Of Ottumwa Engineering 105 3rd. St. Ottumwa, la 52501

P. O. No. Terms Due Date Account# Project

5/ 20/2019

Description Qty Rate Amount

Set extra post on kiddie pool net 340. 00 340.00 Epoxied 4, 2" sleeves on kiddie pool net that were broke loose from concrete Set extra post on kiddie pool net 55. 00 55.00 Epoxied 4, 2" sleeves on kiddie pool net that were broke loose from concrete

Retainage 479.44 479.44

All work is complete! Total 874.44

Payments/Credits 0.00

Balance Due 874.44