TENTATIVE AGENDA OTTUMWA CITY COUNCIL
REGULAR MEETING NO. 17 May 19, 2015 Council Chambers, City Hall 6: 30 O' Clock P. M.
PLEDGE OF ALLEGIANCE
A. ROLL CALL: Council Member Dalbey, Meyers, Niner, Richards, Stevens, and Mayor Lazio.
B. CONSENT AGENDA: 1. Minutes from Regular Meeting No. 16 on May 5, 2015 as presented. 2. Acknowledge April financial statement and payment of bills as submitted by the Finance Department. 3. Resolution No. 125- 2015, setting a public hearing on the intent to dispose of City owned property described as part of Lot 16 in Seth Richards Addition to Eric Payne. 4. Resolution No. 129- 2015, setting a public hearing on the proposed Development Agreement and proposed transfer of the South 40 feet of vacated Grant Street in Ottumwa to Jason Blunt. 5. Resolution No. 137- 2015, approving the contract, bond, and certificate of insurance for the Asphalt Street Repair Program 2015. 6. Resolution No. 138- 2015, accepting the work as final and complete and approving final pay request for the Installation of a 60 Inch RCP Culvert under Highway 34 for the 2014 Stormwater Pump Station Improvements Project. 7. Resolution No. 139- 2015, accepting the work as final and complete and approving final pay request for the Bridge View Center Building Repairs ( Items 1A, Alt# 1, Alt# 2 and 1C). 8. Beer and/ or Liquor applications for Kum & Go # 37, 2508 N. Court; Front Runners, 837 Church
Street, with outdoor service area; Eagles # 114, 109 S. Green St.; American Legion OB Nelson 3, 550 W. Main St.; Kum & Go # 38, 534 Church St.; Taqueria Juquilita, 624 E. Main St.; The Owl' s Nest, 116 S. Court; Bridge City Bowl/Party To Go, Beach Ottumwa, temporary outdoor service area, 5/ 21- 25- 15; all applications pending final inspections.
C. APPROVAL OF AGENDA
D. REPORTS FROM CITY OFFICERS, BOARDS, COMMISSIONS, COMMITTEES:
1. Recognition of the work of Evans Students at the Fire & Ice Event at the Ottumwa Fire Station.
2. Presentation of Certificates of Appreciation for Make Ottumwa Shine Volunteers.
E. IDENTIFICATION OF CITIZENS DESIRING TO COMMENT ON AGENDA ITEMS: When called upon by the Mayor, step to the microphone, state their name, address and agenda item to be addressed. The Mayor will invite you to address the Council when that topic is being discussed. Remarks will be limited to three minutes or less. The City Clerk shall keep the time and notify the Mayor when the allotted time limit has been reached. Comments are to be directly germane to the agenda item being discussed, if not directly germane as determined by the Mayor will be ruled out of order)
F. DEPARTMENTAL RECOMMENDATIONS/ REPORTS: 1. Adopt Policy No. 56- 2015, Cell Phone Policy, effective May 19, 2015.
RECOMMENDATION: Adopt Policy No. 56- 2015.
2. Adopt Policy No. 57- 2015, Credit Card Usage Policy, effective May 19, 2015.
RECOMMENDATION: Adopt Policy No. 57- 2015. 3. YMCA Summer Feeding Program.
RECOMMENDATION: Approve the YMCA Summer Feeding Program.
4. Beach Ottumwa opening and closing dates 2015.
RECOMMENDATION: Approve the opening and closing dates for the outdoor Beach Ottumwa for 2015.
5. YMCA lease for Sycamore Park.
RECOMMENDATION: Approve the YMCA lease for Sycamore Park.
6. Award quotes for the sewer main materials associated with the proposed Winger Hangar at the Ottumwa Regional Airport.
RECOMMENDATION: Award the sanitary sewer pipe material costs to Hickenbottoms Inc. in the amount of$ 3, 538. 00 and the sanitary sewer manhole structures to Cretex Concrete Products in the amount of$ 2, 544. 30.
G. PUBLIC HEARING 1. This is the time, place, and date set for a public hearing on the plans, specifications, form of contract, and estimated cost for the WPCF UltraViolet Disinfection System.
A. Open the public hearing. B. Close the public hearing. C. Resolution No. 132- 2015, approving the plans, specifications, form of contract, and estimated cost for the WPCF Ultraviolet Disinfection System.
RECOMMENDATION: Pass and adopt Resolution No. 132- 2015.
2. This is the time, place, and date set for a public hearing on the intent to dispose of City owned property located at 713 Gladstone.
A. Open the public hearing. B. Close the public hearing. C. Resolution No. 136- 2015, accepting the bid and approving the sale of City owned property located at 713 Gladstone to Senaida Patino- Andrade.
RECOMMENDATION: Pass and adopt Resolution No. 136- 2015.
3. This is the time place, and date set for a public hearing on proposed Ordinance No. 3080- 2015, amending Zoning Ordinance # 2887 of the City of Ottumwa, Iowa, as amended, and as set forth in Appendix " A" of the Municipal Code of the City of Ottumwa, Iowa, by changing the zoning classification on certain property located at 312 East Alta Vista from R- 1 to PUD, City of Ottumwa, Wapello County, Iowa.
A. Open the public hearing. B. Close the public hearing.
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RC", til. it V1, cti1, 2 ,, C. Ordinance No. 3080- 2015, amending Zoning Ordinance #2887 of the City of Ottumwa, Iowa, as amended, and as set forth in Appendix " A" of the Municipal Code of the City of Ottumwa, Iowa, by changing the zoning classification on certain property located at 312 East Alta Vista from R- 1 to PUD, City of Ottumwa, Wapello County, Iowa.
RECOMMENDATION: A. Pass the first consideration of Ordinance No. 3080- 2015. B. Waive the second and third considerations, pass, and adopt Ordinance No. 3080- 2015.
D. Resolution No. 133- 2015, approving the Vogel Building PUD Conceptual Plan consisting of seventy ( 70) multi-family dwelling units and +/- 3, 900 square feet of accessory commercial uses located at 312 East Alta Vista, City of Ottumwa, Wapello County, Iowa.
RECOMMENDATION: Pass and adopt Resolution No. 133- 2015.
4. This is the time, place, and date set for a public hearing on proposed Ordinance No. 3081- 2015, amending Zoning Ordinance # 2887 of the City of Ottumwa, Iowa, as amended, and as set forth in Appendix " A" of the Municipal Code of the City of Ottumwa, Iowa, by changing the zoning classification on certain property located at 410 East Williams Street from C- 1 to R- 2, City of Ottumwa, Wapello County, Iowa.
A. Open the public hearing. B. Close the public hearing. C. Ordinance No. 3081- 2015, amending Zoning Ordinance #2887 of the City of Ottumwa, Iowa, as amended, and as set forth in Appendix " A" of the Municipal Code of the City of Ottumwa, Iowa, by changing the zoning classification on certain property located at 410 East Williams Street from C- 1 to R-2, City of Ottumwa, Wapello County, Iowa.
RECOMMENDATION: Pass the first consideration of Ordinance No. 3081- 2015.
H. RESOLUTIONS: 1. Resolution No. 128- 2015, approving Change Order No. 5 for the Downtown Master Facade Improvements Project in the 300 block of East Main, CDBG 13- DTR-006.
RECOMMENDATION: Pass and adopt Resolution No. 128- 2015.
2. Resolution No. 131- 2015, approving the time schedule for the Ottumwa City Council regular council meetings for summer months.
RECOMMENDATION: Pass and adopt Resolution No. 131- 2015.
3. Resolution No. 134- 2015, assessing delinquent sewer collection fees on property taxes.
RECOMMENDATION: Pass and adopt Resolution No. 134- 2015.
4. Resolution No. 135- 2015, assessing delinquent refuse collection fees on property taxes.
RECOMMENDATION: Pass and adopt Resolution No. 135- 2015.
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RcL'uliu mCi1n1: ``, 0 ,• I ) '( d 5. Resolution No. 140- 2015, approving Change Order No. 1 for the Iowa Avenue Reconstruction Project (Main Street to Hwy 34) RMX-5825( 642)- 9E- 90.
RECOMMENDATION: Pass and adopt Resolution No. 140- 2015.
I. ORDINANCES: 1. Ordinance No. 3077- 2015, amending Chapter 2, Administration, of the Municipal Code of the City of Ottumwa, Iowa by repealing Section 2- 1( e) and enacting a substitute Section 2- 1( e) in lieu thereof.
RECOMMENDATION: Pass the first consideration of Ordinance No. 3077- 2015.
2. Ordinance No. 3078- 2015, amending Chapter 2, Administration, of the Municipal Code of the City of Ottumwa, Iowa by repealing Section 2- 32. 1( b) and enacting a substitute Section 2- 32. 1( b) in lieu thereof
RECOMMENDATION: A. Pass the first consideration of Ordinance No. 3078- 2015. B. Waive the second and third considerations, pass, and adopt Ordinance No. 3078- 2015.
J. PETITIONS AND COMMUNICATIONS:
K. PUBLIC FORUM: The Mayor will request comments from the public on topics of city business or operations other than those listed on this agenda. Comments shall not be personalized and limited to three minutes or less. Comments not directly applicable to operations, inappropriate, or an improper utilization of meeting time, as determined by the Mayor, will be ruled out of order When called upon by the Mayor, step to the microphone; give your name, address and topic on which to address the Council. The Council is not likely to take any action on your comments due to requirements of the Open Meetings Law Pertinent questions, comments or suggestions may be referred to the appropriate department, city administrator or legal counsel for response, if relevant.
L. ADJOURN
ht is the goal of the City of Ottumwa that all City Council public meetings are accessible to people with disabilities. If you need assistance in participating in City Council meetings due to a disability as defined under the ADA, please call the City Clerk' s Office at( 641) 683- 0621 at least one( 1) business day prior to the scheduled meeting to request an accommodation. ***
4 I P a , .- kc., uIdr Mkc.tin:_F \,, t} ' oi
i Item No. B.- 1 .
OTTUMWA CITY COUNCIL MINUTES
REGULAR MEETING NO. 16 May 5, 2015 Council Chambers, City Hall 6: 30 O' clock P. M.
Present were Council Member Stevens, Dalbey, Meyers, Niner, Richards, and Mayor Lazio.
Meyers moved, seconded by Niner to approve the following consent agenda items: Minutes from Reg. Mtg. No. 15, on Apr. 21, 2015; Mayor' s Proclamation of the month of May as Preservation Month; Canvasser/ Solicitor application for Wapello County Trails Council on May 16, 2015 at 334 E. Main St.; Set May 19, 2015 for a public hearing on the plans, specifications, form of contract, and estimated cost for the WPCF Ultraviolet Disinfection System; Three month extension of interagency agreement between the Iowa Department of Inspections and Appeals and the City of Ottumwa and authorize the Mayor to sign; Res. No. 119- 2015, authorizing the destruction of certain records according to the Code of Iowa 2015, as amended, and the Record Retention Manual for Iowa Cities; Beer and/ or liquor applications for Veterans of Foreign Wars No. 775, 702 W. Main St., and Parkview Plaza ( Hotel Ottumwa), 107 E. Second St., all applications pending final inspections. All ayes.
Niner moved, seconded by Richards to approve the agenda as presented. All ayes.
Mayor Lazio introduced Fred Zesiger, Main Street Ottumwa. Mr. Zesiger reported Ottumwa' s Melanie Dalbey was awarded Volunteer of the Year at last week' s Iowa Main Street Banquet.
City Admin. Helfenberger reported there will be a work session on May 13, 2015 at 5: 00 P. M. The conversion of traffic to 2- way will be among items to be discussed. Mr. Helfenberger announced there will be a Party/Fundraiser at the Beach Ottumwa on Friday, May 22, 2015 from 5: 00 P. M. to 9: 00 P. M. There will be live music and refreshments and the Beach will officially open for the season on Saturday, May 23, 2015. There will be volunteers at the Beach this Saturday, May 9, 2015 from 9: 00 A.M. to 4: 00 P. M. to paint. All volunteers will need to fill out a small insurance form. City Admin. Helfenberger recognized all teachers during Teachers Week. Senator Joni Ernst will be in town on Saturday, May 9, 2015. City Admin. Helfenberger and Mayor Lazio will be meeting with Ms. Ernst to discuss the extension of veteran facilities. Mr. Helfenberger reminded all citizens to continue to patronize all local businesses, even those in the construction zones.
Mayor Lazio reported the Iowa Crime Prevention Association hosted a conference at the Hotel Ottumwa. The event brought in forty officers from all over Iowa. Former Planning/Zoning Commission member Ed Kuntz passed away last week. Mr. Kuntz had served 21 years as a member of the Commission.
Mayor Lazio inquired if anyone from the audience wished to address an item on the agenda. There were none.
Meyers moved, seconded by Niner to approve the plan to build a Rotary Garden south of the Skatepark. All ayes.
Niner moved, seconded by Richards to approve the two year lease agreement with Adult Soccer in the amount of$20. 00. All ayes. Dalbey moved, seconded by Meyers to approve the purchase of a new ABS XFP Submersible Sewage Pump from Iowa Pump Works of Ankeny, IA for the quoted price of$ 6,. 683. 00 ( which includes freight). All ayes.
Meyers moved, seconded by Dalbey to approve the purchase of a VFD (Variable Frequency Drive) for the # 3 Elm St. Pump in the amount of$ 21, 675. 00 from Automatic Systems Co. of Ames, IA. All ayes.
Richards moved, seconded by Niner to approve the submission of the Bureau of Justice Assistance 2015 Bulletproof Vest Partnership Program grant over the internet and authorize the Mayor to sign any related documents as may be required. All ayes.
Dalbey moved, seconded by Richards to approve the proposal from Douglass Communications in the amount of$ 16, 675. 00 for new sound equipment and acoustical tile for the City Council Chambers. Matt Bresch, Douglass Communications, explained the components of the proposal and the improvements that will be made to the quality of audio sound for the home audience. He added in August new federal requirements will be imposed requiring entities to be digital. This will require additional equipment for the City to comply. The equipment in the current proposal will be compatible with digital. Dir. of Finance Jay said he is not against the purchase of the equipment, but recommends the purchase be made in the upcoming fiscal year. Council Member Richards and Niner agreed with the recommendation. Council Member Stevens said he would also have to agree with Mr. Jay. Council Member Meyers said the Council directed City Admin. Helfenberger to fix this. Mr. Jay said the City needs to be fiscally responsible and not have knee jerk reactions. Council Member Meyers asked why City Admin. Helfenberger had not been told that there was no money available to make the purchase. Dir. of Finance Jay said he did tell Mr. Helfenberger. Mr. Bresch, Douglass Communications, stated he was under the impression that the money was available and the equipment needed to be ordered. Mr. Jay asked if the order was authorized. If so, it was done so against policy must approval. Mayor Lazio said because any purchase over the amount of$ 10, 000 have City Council the Council directed City Admin. Helfenberger to fix the problem. Council Member Dalbey said this kind of bickering is unproductive and he recommends fixing the sound system. With the size of budget the City of Ottumwa, and the bickering over $ 16, 000, then maybe that amount needs to come out of someone' s salary. Council Member Stevens said he supports waiting to make the purchase until after the new fiscal year begins. Mr. Bresch said the only problem is that he doesn' t know if the equipment has already been ordered. Meyers moved, seconded by Dalbey to amend the recommendation to purchase and install new sound equipment and acoustical tile for the City Council Chambers from Douglass Communications in the amount of$ 16, 675. 00 after July 1, 2015. All ayes. Roll call on the motion as amended. All ayes.
This was the time, place, and date set for a public hearing on proposed amendment to the 2015 City Budget. No objections were received. Niner moved, seconded by Dalbey to close the public hearing. All ayes.
Niner moved, seconded by Dalbey that Res. No. 109- 2015, amending the annual budget for the fiscal year ending June 30, 2015, be passed and adopted. All ayes.
2 I P a ; k, Regular Meeting No. 16 May 5, 2015 This was the time, place, and date set for the public hearing on the intent to dispose of City owned property described as part of Lot 16 in Seth Richards Addition to Eric Payne. No objections were received. Niner moved, seconded by Ricahrds to close the public hearing. All ayes.
Meyers moved, seconded by Niner that Res. No. 118- 2015, accepting the offer and approving the sale of City owned property described as part of Lot 16 in Seth Richards Addition to Eric Payne, be passed and adopted. All ayes.
This was the time, place, and date set for the public hearing on the intent to dispose of City owned real property described as part of the Grant Street rights- of-way lying east of North Adams Avenue and north of Lot 1 of Garfield Park First Addition to Jason Blunt. No objections were received. Stevens moved, seconded by Dalbey to close the public hearing. All ayes.
Niner moved, seconded by Stevens that Res. No. 120- 2015, approving the disposal of City owned real property described as part of the Grant Street rights-of-way lying east of North Adams Avenue and north of Lot 1 of Garfield Park First Addition to Jason Blunt, be passed and adopted. All ayes.
Meyers moved, seconded by Niner that Res. No. 121- 2015, awarding the contract for the Asphalt Street Repair Program 2015, be passed and adopted. Public Works Dir. Seals reported one bid was received from Norris Asphalt Paving Co. of Ottumwa, IA in the amount of$ 1, 010,300. 80. All ayes.
Richards moved, seconded by Niner that Res. No. 123- 2015, approving Change Order No. 2 and accepting the work as final and complete and approving final pay request for the Sidewalk Drop and Detectible Warning Installation Project 2014, be passed and adopted. Public Works Dir. Seals reported Change Order No. 2 decreases the contract amount by $ 8, 342. 21, new contract amount 48, 355. 29. All ayes.
Richards moved, seconded by Meyers that Res. No. 124- 2015, authorizing the Mayor to sign, and staff to submit, the application for funding under the Iowa Department of Transportation' s Aviation Grants Program for fiscal year 2016, and authorizing the Mayor to sign the contracts upon funding being awarded, be passed and adopted. All ayes.
Mayor Lazio inquired if anyone from the audience wished to address an item not on the agenda. Cindy Vanhorn, 601 Elma, said her neighbor has chickens. She is concerned for Ottumwa because the wind can carry chicken/bird viruses. She wants the City to be ready for things such as the bird flu. There is no magic bubble if this area gets affected. The City needs to plan for the worst. Phillip Burgmeier, 1005 N. Jay, stated he is the new Assistant City Engineer. He has lived here for seven years, is married, and has two children. He is an Iowa State graduate and is glad to be a part of the City of Ottumwa team.
Council Member Meyers apologized to Dir. of Finance Jay, stating Mr. Jay is the best finance director he has worked with.
Stevens moved, seconded by Niner that the meeting adjourn. The meeting adjourned at 7: 26 P. M.
3I , << Regular Meeting No. 16 May 5, 2015 CITY OF OTTUMWA, IOWA
ATTEST: Tom X. Lazio, Mayor
Amanda Valent, City Clerk
4I , Ag Regular Meeting No. 16 May 5, 2015 REPORT DATE 04/ 30/ 2015 CITY OF OTTUMWA SYSTEM 005/ 11/ 2015 STATEMENT OFSCHAN0ES30N20ASH BALANCE Item No. B FILES
END PERIOD OUTSTANDING TREASURY ACCOUNT NUMBER BEG PERIOD CASH CASH BALANCE CHECKS BALANCE ACCOUNT DESCRIPTION BALANCE DEBITS CREDITS
1012871 3134610 73 13990 59 3148601 32 TOTALS FOR FUND 001 GENERAL OPER 1614881 36 2532601 05 68 137050 51 137050 51 TOTALS FOR FUND 002 PARKING RAMP 136932 73 870 00 752 22 252876 89 2910469 09 15702 37 2926171 46 TOTALS FOR FUND 110 ROAD USE TAX 2873854 89 289491 09 1379768 19 1379768 19 TOTALS FOR FUND 112 EMPLOYEE BEN 78766 44 1679913 75 378912 00 60486 98 TOTALS FOR FUND 119 EMERGENCY FU 60486 98 2836083 28 2836083 28 TOTALS FOR FUND 121 SALES TAX 11 2591194 72 244888 56 391722 43 391722 43 TOTALS FOR FUND 125 WESTGATE TIF 182076 75 211141 68 1496 00 103333 90 103333. 90 TOTALS FOR FUND 126 AIRPORT TIF 63995 33 39393 07 54 50 TOTALS FOR FUND 127 PENNSYLVANIA 136716 14 136716 14 TOTALS FOR FUND 128 WILDWOOD HWY 73903 24 62812 90 61 825542 39 825542 39 TOTALS FOR FUND 129 RISK MANAGEM 683482 81 149455 19 7395 188488 99 6066 00 194554 99 TOTALS FOR FUND 131 AIRPORT FUND 218881 08 32803 56 63195 65 74195 15 432785 97 939 12 433725 09 TOTALS FOR FUND 133 LIBRARY FUND 353771 23 153209 89 69319 16 69319 16 TOTALS FOR FUND 135 CEMETERY FUN 16156 37 70725 77 17562 98 7969 81 109749 60 1841 93 111591 53 TOTALS FOR FUND 137 HAZ- MAT FUND 94167 20 23552 21 TOTALS FOR FUND 141 NEIGHBORHD S 21244 53 21244 53 TOTALS FOR FUND 142 HOAP/ HILP ES 21244 53 806 94 806 94 TOTALS FOR FUND 143 EPA BROWNFIE 3420 10 18892 75 16279 59 20112 48 20112 48 TOTALS FOR FUND 144 2013 CDBG HO 4887 52 25000 00 127046 90 127046 90 TOTALS FOR FUND 145 DOWNTOWN REV 181414 15 500 00 54867 25 582 50 23299 90 23299 90 TOTALS FOR FUND 146 JEFFERSON ST 22717 40 TOTALS FOR FUND 147 CDBG DOWNTOW TOTALS FOR FUND 148 2010 ASSISTE 04 1146300 32 2064 75 1148365 07 TOTALS FOR FUND 151 OTHER BOND P 213473 61 952435 75 19609 26106 73 26106 73 TOTALS FOR FUND 167 FIRE BEQUEST 26106 73 TOTALS FOR FUND 169 POLICE GRANT 131097 93 1652783 71 1652783 71 TOTALS FOR FUND 171 RETIREE HEAL 1714198 64 69683 00 8676 60 85445 08 3240 54 88685 62 TOTALS FOR FUND 173 LIBRARY BEAU 93918 68 203 00 65674 54 65674 54 TOTALS FOR FUND 174 COMMUNITY DE 65662 54 12 00 2149 77 83360 99 435 76 83796 75 TOTALS FOR FUND 175 POLICE BEQUE 85510 76 3465 33 3465 33 TOTALS FOR FUND 177 HISTORIC PRE 3395 33 70 00 88370 00 2616626 43 2616626 43 TOTALS FOR FUND 200 DEBT SERVICE 1568137 91 1136858 52 611571 52 5195007 57 5195007 57 TOTALS FOR FUND 301 STREET PROJE 4058035 09 1748544 00 212 88 353588 66 353588 66 TOTALS FOR FUND 303 AIRPORT PROJ 95174 54 258627 00 603 87 359814 20 359814 20 TOTALS FOR FUND 307 SIDEWALK & C 120418 07 240000 00 3596 30 556279 47 556279 47 TOTALS FOR FUND 309 PARK PROJECT 125875 77 434000 00 2704 00 56346 60 56346 60 TOTALS FOR FUND 311 LEVEE PROJEC 9050 60 50000 00 23603 16 65662 29 65662 29 TOTALS FOR FUND 313 EVENT CENTER 89265 45 59 2445630 68 2445630 68 TOTALS FOR FUND 315 SEWER CONSTR 1356904 14 1289176 13 200449 589090 57 - 3442433 25 3442433 25 TOTALS FOR FUND 320 WEST END FLO - 3358504 68 505162 00 TOTALS FOR FUND 501 CEMETERY MEM 38 00 244 00 244 00 TOTALS FOR FUND 503 CEMETERY PER 38 00 244 00 29 1888636 68 3930 16 1892566 84 TOTALS FOR FUND 610 SEWER UTILIT 1875060 10 443115 87 429539 1305000 00 1305000 00 TOTALS FOR FUND 611 SEWER SINKIN 1184000 00 121000 00 TOTALS FOR FUND 612 STORM WATER 1776630 00 1776630 00 TOTALS FOR FUND 613 SEWER IMPROV 1734967 00 41663 00 69489 11 1187508 99 3492 49 1191001 48 TOTALS FOR FUND 670 LANDFILL FUN 1143893 94 113104 16 914598 00 914598 00 TOTALS FOR FUND 671 LANDFILL RES 914598 00 62478 88 281225 83 143 50 281369 33 TOTALS FOR FUND 673 RECYCLING 304755 24 38949 47 82548 50 475681 61 72 00 475753 61 TOTALS FOR FUND 690 TRANSIT FUND 369828 92 188401 19 TOTALS FOR FUND 695 1015 TRANSIT 132792 00 107331 16 107331 16 TOTALS FOR FUND 720 BRIDGEVIEW E 240123 16 2184 88 2184 88 TOTALS FOR FUND 750 GOLF COURSE 2184 88 10418544 00 - 35150356 34 35150356 34 TOTALS FOR FUND 810 POOLED INVES - 25486828 00 755015 66 1039103 93 203072 63 1395 26 204467 89 TOTALS FOR FUND 820 PAYROLL CLEA 282726 85 959449 71 46268 00 931483 37 931483 37 TOTALS FOR FUND 840 EQUIPMENT PU 977751 37 243130 49 2536995 98 2536995 98 TOTALS FOR FUND 860 GROUP HEALTH 2497348 79 282777 68
16155166 24 525463 83 53314 47 578778 30 TOTALS FOR ALL LISTED FUNDS 1456399 48 15224230 59 IDDATE REPORT DATE 05/ 11/ 2015 CITY OF OTTUMWA PAGE 1
SYSTEM DATE 05/ 11/ 2015 VENDOR PAYMENT REPORT TIME 15: 42: 20
FILES ID 0 USER SC
Vendor # Vendor Name Check Check Amount Reason Number Date
00198 ABC PEST CONTROL INC. 180331 04/ 10/ 2015 40 95 BLDG MAINT & REPAIR 00240 ABS FIRE EQUIPMENT INC 180242 04/ 03/ 2015 279. 60 VHCL MTCE SUPPLIES 00315 ACCENT WIRE 180449 04/ 17/ 2015 3, 220. 70 VHCL MTCE SUPPLIES 00320 ACCO 180243 04/ 03/ 2015 47 35 OPERATING SUPPLIES 00688 AFSCME/ IA COUNCIL 61 180555 04/ 24/ 2015 103 80 LIBRARY UNION DUES PAYABL 00690 AFLAC 180244 04/ 03/ 2015 535. 48 AFLAC DEDUCTION PAYABLE
00800 AHLERS & COONEY P. C. 180556 04/ 24/ 2015 8, 175 43 LEGAL FEES 00855 AIRGAS- NORTH CENTRAL 180332 04/ 10/ 2015 1, 149 84 OTHER SMALL CAPITAL 01299 AL- JON MANUFACTURING LLC 180246 04/ 03/ 2015 276. 23 VHCL MTCE SUPPLIES 01700 ALLIANT ENERGY 180334 04/ 10/ 2015 72, 941 53 ELECTRIC
02080 ALTORFER INC. 180247 04/ 03/ 2015 3, 170. 63 VHCL MTCE SUPPLIES 02592 AMERICAN BOTTLING COMPANY 180450 04/ 17/ 2015 197. 28 MERCHANDISE - RESALE 03611 AMERICAN RED CROSS 180248 04/ 03/ 2015 135 00 TRAINING 05117 ARAMARK 180451 04/ 17/ 2015 175 15 SUSTENANCE SUPPLIES 05120 ARAMARK UNIFORM SERVICES 180452 04/ 17/ 2015 1, 472. 36 JANITORIAL
05668 A- TEC RECYCLING INC 180453 04/ 17/ 2015 120 54 HAZARDOUS WASTE DISPOSAL 05700 ATOMIC PEST CONTROL 180336 04/ 10/ 2015 175 00 OPERATING SUPPLIES
05848 AUTOMATIC SYSTEMS CO 180557 04/ 24/ 2015 7, 777 50 CAPITAL IMPROVEMENTS 05860 AUTOZONE 180454 04/ 17/ 2015 41. 76 MISCELLANEOUS
05873 AVESIS THIRD PARTY 180455 04/ 17/ 2015 1, 457 47 AVESIS PAYABLE 06006 BP AMOCO 180456 04/ 17/ 2015 1, 506. 52 VHCL- FUEL
06480 BAILEY OFFICE EQUIPMENT 180340 04/ 10/ 2015 3, 798. 97 OFFICE SUPPLIES 06780 BAKER & TAYLOR 180341 04/ 10/ 2015 3, 594 08 LIBRARY MATERIALS 06991 BANKERS LEASING COMPANY 180558 04/ 24/ 2015 147. 40 PHOTOCOPIES
07016 BARKER LEMAR ENGINEERING 180457 04/ 17/ 2015 24, 475. 06 CONTRACTUAL SERVICES 07879 CORY BENGE 180559 04/ 24/ 2015 8 00 TRAVEL & CONFERENCE
08892A BILL' S MUFFLER SHOP 180343 04/ 10/ 2015 95 00 VHCL MTCE SUPPLIES 08920 BIOSYSTEMS, INC 180458 04/ 17/ 2015 1, 278. 00 STREET MAINT SUPPLIES
08985 BITUMINOUS MATERIALS 180560 04/ 24/ 2015 1, 663 35 STREET MAINT SUPPLIES 09360 BLACK' S TIRE COMPANY LLC 180344 04/ 10/ 2015 31 80 VHCL MTCE SUPPLIES
09515 BLOOMFIELD COMMUNICATIONS 180561 04/ 24/ 2015 65. 93 OTHER PROF SERV 09522 WELLMARK BC & BS OF IOWA 180562 04/ 24/ 2015 22, 783 80 MEDICARE PREMIUMS
09523 BLUEGLOBES LLC 180251 04/ 03/ 2015 507. 30 OPERATING SUPPLIES 10012 BOOK PAGE 180563 04/ 24/ 2015 480. 00 LIBRARY MAT- GRUBB ESTATE
10079 BOUND TREE MEDICAL LLC 180564 04/ 24/ 2015 70 25 TOOLS & SMALL EQUIP
11493 BRIDGE CITY MOTORS 180565 04/ 24/ 2015 196. 98 VHCL MTCE SUPPLIES 11496 BRIDGE CITY SANITATION LL 180345 04/ 10/ 2015 128, 716 21 REFUSE HAULING
11506 BRIDGE VIEW CENTER 180330 04/ 03/ 2015 75, 615 00 MANAGEMENT SERVICES 12057 BROWN ENGINEERING COM INC 180252 04/ 03/ 2015 390. 00 OTHER PROF SERV
12500 BUB' S TREE CARE 180346 04/ 10/ 2015 3, 815. 00 TREE TRIMMING 12501 BUBBA- Q' S 180254 04/ 03/ 2015 427 76 OPERATING SUPPLIES 13589 CDW GOVERNMENT INC 180567 04/ 24/ 2015 505. 60 OFFICE/ COMP EQUIP MAINT 13591 CEC 180255 04/ 03/ 2015 338. 08 VHCL MTCE SUPPLIES
13606 CFI SALES INC 180347 04/ 10/ 2015 3, 268 96 VHCL MTCE SUPPLIES
13646 CALHOUN- BURNS & ASSOC INC 180348 04/ 10/ 2015 26, 210 95 ENGINEERING 14090 CAMP CREEK FENCING 180461 04/ 17/ 2015 270 00 MERCHANDISE - RESALE
14497 CARD SERVICES 180568 04/ 24/ 2015 27. 98 OPERATING SUPPLIES
14774 CHAD CARLSON 180462 04/ 17/ 2015 136 00 SUSTENANCE SUPPLIES
14900 BRYAN CARNAHAN 180570 04/ 24/ 2015 119 70 TRAVEL & CONFERENCE
14975 CARPENTER UNIFORM CO 180463 04/ 17/ 2015 2, 247. 45 SUSTENANCE SUPPLIES
15600 CARROLL DISTRIBUTING INC 180351 04/ 10/ 2015 77. 33 OPERATING SUPPLIES 16265 CENTER POINT LARGE PRINT 180464 04/ 17/ 2015 122 82 LIBRARY MAT.- JAMES ESTATE
1 16300 CENTRAL IOWA FASTENERS 180256 04/ 03/ 2015 146 26 OPERATING SUPPLIES 16402 CENTURYLINK 180258 04/ 03/ 2015 3, 885 46 TELEPHONE/ IT
k REPORT DATE 05/ 11/ 2015 CITY OF OTTUMWA PAGE 2 SYSTEM DATE 05/ 11/ 2015 VENDOR PAYMENT REPORT TIME 15: 42: 20 FILES ID 0 USER SC
Vendor # Vendor Name Check Check Amount Reason Number Date
16403 CENTURYLINK 180468 04/ 17/ 2015 179 45 TELEPHONE/ IT 17049 CHIEF LAW ENFORCEMENT SUP 180259 04/ 03/ 2015 198. 93 SUSTENANCE SUPPLIES 17500 CHRISTNER 04/ 10/ 2015 54, 867. 1 CONTRACTING INC 180353 25 CONTRACTUAL SERVICES 17520 CHRISTY CONSTRUCTION 04/ 17/ 2015 17, 739 03 CONTRACTUAL SERVICES 1 CO 180469 1 17825 CITY OF OTTUMWA, CEMETERY 180260 04/ 03/ 2015 38. 00 CASH INVESTED PASSBK SVNG 18502 CLUB SENTRY SOFTWARE 180470 04/ 17/ 2015 32. 95 TECHNOLOGY SERVICES
18978A COLLABORATIVE LABORATORY 180471 04/ 17/ 2015 40 00 EMPLOYEE PHYSICALS/ TESTS 18980 COLLECTION SERVICES 180572 04/ 24/ 2015 5, 761. 24 CHILD SUPPORT PAYABLE 1 21425 ED COURTON 180573 04/ 24/ 2015 127. 68 TRAVEL & CONFERENCE 21670 MIKE CRAFF 180574 04/ 24/ 2015 30 00 TRAVEL & CONFERENCE
21825 CREDIT UNION 180575 04/ 24/ 2015 40, 498 59 CREDIT UNION PAYABLE 21842 CRESCENT ELECTRIC SUP CO 180356 04/ 10/ 2015 6, 456. 08 OTHER CAPITAL EQUIP 22278 CURRENT TECHNOLOGIES CORP 180262 04/ 03/ 2015 135 00 EQUIP REPAIR
1 22469 DJ CLEANING COMPANY 180263 04/ 03/ 2015 1, 900 00 JANITORIAL 22472 DPC INDUSTRIES, INC. 180576 04/ 24/ 2015 45 00 OPERATING SUPPLIES
22475 DMACC BUSINESS RESOURCES 180357 04/ 10/ 2015 800. 00 TRAVEL & CONFERENCE 1 22479 D P PLUMBING 180577 04/ 24/ 2015 587 95 CONTRACTUAL SERVICES DAN MASONRY 180472 04/ 17/ 2015 1, 500. 00 MISC CONTRACT WORK c 23026 DAVIS i23032 JOANN DAVIS 180358 04/ 10/ 2015 51. 12 OPERATING SUPPLIES 23962B DELONG CONSTRUCTION, INC 180578 04/ 24/ 2015 141, 458 66 STREET MAINT
J24325 DEMCO 180473 04/ 17/ 2015 298. 16 OPERATING SUPPLIES
24330 DERANS TOWING SERVICE 180474 04/ 17/ 2015 135. 00 STATE TOWING/ STORAGE FEES
I25051 DOHLMAN, DWIGHT 180579 04/ 24/ 2015 16. 00 TRAVEL & CONFERENCE 25054 DONNIE LONG BORROW PIT 180475 04/ 17/ 2015 1, 320 00 CONTRACTUAL SERVICES t 25361 DOUDS STONE LLC 180264 04/ 03/ 2015 743. 16 STREET MAINT SUPPLIES j 25390 R. D. DRENKOW & CO INC 180580 04/ 24/ 2015 3, 593. 44 R. D. DRENKOW/ FLEX PAY 25593 DXP ENTERPRISES, INC. 180581 04/ 24/ 2015 420 82 VHCL MTCE SUPPLIES 26000 SIRSI DYNIX 180476 04/ 17/ 2015 19, 363. 33 CONTRACTUAL SERVICES
26050 EARL MAY SEED & NURSERY 180582 04/ 24/ 2015 4, 663. 85 OPERATING SUPPLIES t 26640 ECOSYSTEMS INC 180265 04/ 03/ 2015 7, 191 00 SLUDGE HAULING 27010 ELECTRICAL ENG & EQUIP CO 180266 04/ 03/ 2015 5, 416. 48 OTHER CAPITAL EQUIP
27272 ELLIOTT BULK SERVICES LLC 180361 04/ 10/ 2015 2, 661 44 VHCL- FUEL
27274 ELLIOTT EQUIPMENT CO. 180583 04/ 24/ 2015 160 48 VHCL MTCE SUPPLIES
27280 ELLIOTT OIL CO. 180477 04/ 17/ 2015 9, 442. 36 VHCL- FUEL I27633 ENTERTAINMENT GROUP LLC 180267 04/ 03/ 2015 300 00 PROGRAM SUPPLIES 27787 ENVIRONMENTAL RESOURCE AS 180268 04/ 03/ 2015 1, 649. 74 LAB SUPPLIES I 27795 ENVISIONWARE, INC. 180584 04/ 24/ 2015 702. 02 CONTRACTUAL SERVICES t 29300 FASTENAL COMPANY 180478 04/ 17/ 2015 1, 026 43 OPERATING SUPPLIES I30119 FIRESTONE COMPLETE AUTO C 180364 04/ 10/ 2015 328 06 VHCL MTCE SUPPLIES 30120 FIRE SERVICE TRAINING 180365 04/ 10/ 2015 500. 00 TRAVEL & CONFERENCE f 30148 FIREMANS ASSC 180586 04/ 24/ 2015 1, 144 92 FIRE UNION DUES PAYABLE t 30560 FISHER SCIENTIFIC 180366 04/ 10/ 2015 187 22 LAB SUPPLIES
31682 GALLS, LLC 180367 04/ 10/ 2015 497 32 TOOLS & SMALL EQUIP 31797 GARDEN & ASSOCIATES LTD 180368 04/ 10/ 2015 5, 899. 93 ENGINEERING
32921A GOLDY' S AUTO SUPPLY 180272 04/ 03/ 2015 1, 723 89 VHCL MTCE SUPPLIES 33210 GRAFIX SHOPPE 180481 04/ 17/ 2015 88 13 VHCL MTCE SUPPLIES
33390 GRAINGER 180482 04/ 17/ 2015 166. 20 TOOLS & SMALL EQUIP 33635 GREAT WESTERN SUPPLY CO 180273 04/ 03/ 2015 1, 691. 05 OPERATING SUPPLIES
33665 HOWARD R GREEN COMPANY 180483 04/ 17/ 2015 19, 745 49 CONTRACTUAL SERVICES 34480 HACH COMPANY 180275 04/ 03/ 2015 59 69 LAB SUPPLIES
34664 JOHN HALL & ASSOC. PLLC 180370 04/ 10/ 2015 353. 08 LEGAL FEES 34900 HAMILTON PRODUCE COMPANY 180371 04/ 10/ 2015 1, 628 62 PROPANE GAS
34966 HARDY DIAGNOSTICS 180485 04/ 17/ 2015 110. 63 LAB SUPPLIES
34967 CINDY HARLAND 180372 04/ 10/ 2015 25 00 REFUNDS REPORT DATE 05/ 11/ 2015 CITY OF OTTUMWA PAGE 3 SYSTEM DATE 05/ 11/ 2015 VENDOR PAYMENT REPORT TIME 15: 42: 20
FILES ID 0 USER SC
Vendor # Vendor Name Check Check Amount Reason Number Date
35430 HARRISON MORELAND WEBBER 180373 04/ 10/ 2015 2, 205. 00 LEGAL FEES 35432 STEVE HARRIS 180587 04/ 24/ 2015 52 00 TRAVEL & CONFERENCE
36074 HAWKEYE ENVIRONMENTAL 180374 04/ 10/ 2015 450. 00 CONTRACTUAL SERVICES 36500 HEIMAN FIRE EQUIPMENT 180486 04/ 17/ 2015 180. 55 OPERATING SUPPLIES
36509 JOE HELFENBERGER 180588 04/ 24/ 2015 82 47 TRAVEL & CONFERENCE 36800 HELLYER ELEC MOTOR SERV 180277 04/ 03/ 2015 4, 633. 98 EQUIP REPAIR
36850 HELMUTH REPAIR, INC. 180488 04/ 17/ 2015 57. 23 OTHER SMALL CAPITAL
1 37415 HICKENBOTTOM INC 180489 04/ 17/ 2015 332 55 EQUIP REPAIR 37417 HIDIRECT, INC. 180376 04/ 10/ 2015 570. 66 STREET MAINT SUPPLIES 37562 HINCKLEY SPRINGS 180490 04/ 17/ 2015 155. 03 OPERATING SUPPLIES 38798 RONALD HOUK 180589 04/ 24/ 2015 359. 54 TRAVEL & CONFERENCE 39151 JOSHUA HUSTED 180590 04/ 24/ 2015 1, 788. 95 CONTRACTUAL- 228 WILLARD
39273 HWI EQUIPMENT, INC. 180378 04/ 10/ 2015 3, 798. 07 VHCL MTCE SUPPLIES
39308 HYDROFIT 180379 04/ 10/ 2015 1, 740. 00 SUSTENANCE SUPPLIES 39438 HY- VEE ACCOUNTS RECEIVABL 180591 04/ 24/ 2015 394 85 OPERATING SUPPLIES
40018 IAFMA 180592 04/ 24/ 2015 25. 00 DUES & MEMBERSHIPS
40021 IAWEA REGION 6 180593 04/ 24/ 2015 300 00 TRAVEL & CONFERENCE
41480 ICMA RETIREMENT TRUST 457 180594 04/ 24/ 2015 2, 378 62 ICMA DEF COMP PAYABLE
41505 IMWCA 180491 04/ 17/ 2015 1, 122. 13 POLICE W/ C 411 CLAIMS
41761 INDIAN HILLS COMM COLLEGE 180492 04/ 17/ 2015 410. 00 TRAINING
41920 INDUSTRIAL CHEMICAL CO 180595 04/ 24/ 2015 268 00 MISC CONTRACT WORK 41925 INDUSTRIAL MEDICINE 180493 04/ 17/ 2015 194. 00 EMPLOYEE PHYSICALS/ TESTS
42090 INFOMAX OFF SYSTEMS INC 180382 04/ 10/ 2015 1, 080. 10 CONTRACTUAL SERVICES
42170 INLAND TRUCK PARTS & SERV 180494 04/ 17/ 2015 5, 996 51 VHCL MTCE SUPPLIES
43265 INTERSTATE BATTERY 180383 04/ 10/ 2015 319. 90 VHCL MTCE SUPPLIES 43271 INTERSTATE POWERSYSTEMS 180597 04/ 24/ 2015 617 35 VHCL MTCE SUPPLIES
43275 INTERSTATE INDUS SERVICE 180280 04/ 03/ 2015 327 55 OPERATING SUPPLIES
43290 IOWA ASSC MUNICIPAL UTILI 180384 04/ 10/ 2015 821. 00 TRAINING 1 43310 IOWA BRIDGE & CULVERT INC 180598 04/ 24/ 2015 305, 701 58 STREET MAINT
43460 IOWA COMM ASSURANCE POOL 180281 04/ 03/ 2015 1, 922 50 INSURANCE CLAIMS
43512A IA DEPT NATURAL RESOURCES 180495 04/ 17/ 2015 100. 00 OTHER PROF SERV
43546A IOWA DEPT OF REVENUE 180282 04/ 03/ 2015 368 42 GARNISHMENTS PAYABLE I43880A IA LAW ENFORCEMENT ACADEM 180600 04/ 24/ 2015 1, 380 00 OTHER PROF SERV
43999 IOWA ONE CALL 180387 04/ 10/ 2015 160. 20 TELEPHONE/ IT 44427 IOWA WORKFORCE DEVELOPMEN 180388 04/ 10/ 2015 109 29 UNEMPLOYMENT COMPENSATION
44550 IPERS 180283 04/ 03/ 2015 70, 605. 66 IPERS WH PAYABLE
44648 I- STAFF 180389 04/ 10/ 2015 25. 00 CIGARETTE PERMITS
45057 J & J RENTALS 180390 04/ 10/ 2015 832 50 CONTRACTUAL SERVICES
45499 ROBERT JAY 180602 04/ 24/ 2015 104 88 TRAVEL & CONFERENCE 45613 JEO CONSULTING GROUP INC 180284 04/ 03/ 2015 1, 162. 50 ENGINEERING
45622 JET A USA 180496 04/ 17/ 2015 15, 872 26 AVIATION FUEL 45974 JOHN DEERE FINANCIAL 180603 04/ 24/ 2015 173 94 OPERATING SUPPLIES I 47688 KARL CHEVROLET 180497 04/ 17/ 2015 748 81 VHCL MTCE SUPPLIES 180604 04/ 24/ 2015 119 13 TRAVEL & CONFERENCE t 48003 BILL KEITH 50560 LANCASTER OIL COMPANY INC 180605 04/ 24/ 2015 6, 222 74 VHCL- FUEL 51074 TOM X LAZIO 180606 04/ 24/ 2015 547. 81 TRAVEL & CONFERENCE
51969 LIBERTY TIRE SERVICES OF 180286 04/ 03/ 2015 1, 121. 92 TIRE DISPOSAL 52092 THE LIFEGUARD STORE, INC. 180500 04/ 17/ 2015 581. 00 SUSTENANCE SUPPLIES i 52141 THE LINCOLN NATIONAL LIFE 180287 04/ 03/ 2015 4, 313 13 GROUP LIFE PREMIUMS 52254 LISCO 180501 04/ 17/ 2015 220 00 TECHNOLOGY SERVICES i 52724 LOCK MASTER 180502 04/ 17/ 2015 45. 00 MISCELLANEOUS
52990 LOK- TRONICS SECURITY CORP 180503 04/ 17/ 2015 348. 60 TECHNOLOGY SERVICES t 53386 MPA COMPUTERS LLC 180607 04/ 24/ 2015 313 40 TECHNOLOGY SERVICES 53388 MPA HOSTING 180288 04/ 03/ 2015 75 00 DNR TOTER EXPANSION GRANT
1 REPORT DATE 05/ 11/ 2015 CITY OF OTTUMWA PAGE 4
SYSTEM DATE 05/ 11/ 2015 VENDOR PAYMENT REPORT TIME 15 42 20
FILES ID 0 USER SC
Vendor # Vendor Name Check Check Amount Reason Number Date
54162 MAHASKA BOTTLING 180393 04/ 10/ 2015 91. 80 MERCHANDISE - RESALE 54181 MAHER PLUMBING & HEATING 180394 04/ 10/ 2015 125 00 BUILDING MAINTENANCE REPA
55143 BECKY MARTIN 180608 04/ 24/ 2015 52 00 TRAVEL & CONFERENCE 55311 MASSMUTUAL RETIREMENT SER 180609 04/ 24/ 2015 500. 00 HARTFORD DEF COMP PAYABLE 55333A MATHESON TRI- GAS INC. 180505 04/ 17/ 2015 235 43 OPERATING SUPPLIES
55532 LINDA BETSINGER MCCANN 180611 04/ 24/ 2015 25. 00 PROGRAM SUPPLIES
57367 MEDIACOM 180506 04/ 17/ 2015 610 60 TELEPHONE/ IT
57380 MEMPHIS NET & TWINE CO 180613 04/ 24/ 2015 326 67 OPERATING SUPPLIES 57385 MENARDS 180510 04/ 17/ 2015 2, 336. 49 OPERATING SUPPLIES
57392 ALFREDO MEJIA 180511 04/ 17/ 2015 48 90 REFUSE COLLECTION FEE 1 57403 JOE MEOLA 180614 04/ 24/ 2015 52. 00 TRAVEL & CONFERENCE 57951A MES- MIDAM 180512 04/ 17/ 2015 424 41 SUSTENANCE SUPPLIES 57962 METHODIST OCCUP HLTH & WE 180397 04/ 10/ 2015 988 73 EMPLOYEE PHYSICALS/ TESTS
58403 BOB MEYERS 180615 04/ 24/ 2015 126. 00 TRAVEL & CONFERENCE
58500 MIDAMERICAN ENERGY CO 180399 04/ 10/ 2015 12, 890 71 NATURAL GAS
59301 MIDWEST AUTO GLASS & TIRE 180291 04/ 03/ 2015 238. 34 VHCL MTCE SUPPLIES i 60097 TONY MILLER 180616 04/ 24/ 2015 72. 00 TRAVEL & CONFERENCE
60105 MILLIMAN 180617 04/ 24/ 2015 3, 300 00 OTHER PROF SERV
60560 MITCHELL & SONS HVAC INC 180618 04/ 24/ 2015 820. 00 OPERATING SUPPLIES 1 60780 MOBILE LOCKSMITH & ALARM, 180619 04/ 24/ 2015 79 00 BUILDING MAINTENANCE REPA 61361 MOODYS INVESTOR SERVICE 180401 04/ 10/ 2015 13, 000 00 TRANSFER FROM OTHER FUNDS 61702 MOSE LEVY COMPANY INC 180513 04/ 17/ 2015 531. 39 SEWER/ DRAINAGE SUPPLIES
61785 MOTION INDUSTRIES 180514 04/ 17/ 2015 29 43 VHCL MTCE SUPPLIES 62540 MTI DISTRIBUTING INC 180621 04/ 24/ 2015 721. 61 OPERATING SUPPLIES
I 62575 MUNICIPAL FIRE & POLICE 180292 04/ 03/ 2015 116, 318 27 FIRE RETIREMENT 62580 MUNICIPAL PIPE TOOL CO LL 180516 04/ 17/ 2015 3, 697. 31 VHCL MTCE SUPPLIES 62615 CHRIS MUNLEY 180403 04/ 10/ 2015 30 00 TRAVEL & CONFERENCE
62831 NATHAN MURPHY 180622 04/ 24/ 2015 64 00 TRAINING
63043 NAPA AUTO PARTS 180404 04/ 10/ 2015 747 46 VHCL MTCE SUPPLIES
64400 NATIONWIDE RETIREMENT SOL 180623 04/ 24/ 2015 2, 310 00 NRS- NATION RETIRE SOL 66001 NORRIS ASPHALT PAVING INC 180294 04/ 03/ 2015 3, 640. 95 STREET MAINT SUPPLIES
66086 NORTHERN SAFETY & INDUSTI 180518 04/ 17/ 2015 334 43 OPERATING SUPPLIES 1 66534 OCCUPATIONAL SAFETY SOLUT 180295 04/ 03/ 2015 1, 200. 00 GRANT 66548 THE OFFICE CENTER 180519 04/ 17/ 2015 50 00 OFFICE/ COMP. EQUIP MAINT. r 66641 O' HALLORAN INTERNATIONAL 180624 04/ 24/ 2015 88 90 VHCL MTCE SUPPLIES
66730 OHARA HARDWARE 180298 04/ 03/ 2015 941 63 OPERATING SUPPLIES 67089 ON- SITE INFORMATION 180406 04/ 10/ 2015 37 80 OTHER PROF SERV 67098 O' REILLY AUTOMOTIVE 180299 04/ 03/ 2015 1, 001. 85 VHCL MTCE SUPPLIES
67101 ORIENTAL TRADING INC 180520 04/ 17/ 2015 1, 588 10 PROGRAM SUPPLIES 67194 ORKIN PEST CONTROL 180300 04/ 03/ 2015 82. 28 CONTRACTUAL SERVICES 180625 04/ 24/ 2015 52 00 TRAVEL & CONFERENCE 1 67202 ERIC ORR 67680 OTTUMWA AREA CHAMBER OF 180521 04/ 17/ 2015 1, 496 00 DOWNTOWN MAINTENANCE
67752 OTTUMWA CHIROPRACTIC CLIN 180302 04/ 03/ 2015 65. 00 EMPLOYEE PHYSICALS/ TESTS 67759 OTTUMWA COMMUNITY SCHOOLS 180626 04/ 24/ 2015 406 40 OFFICE SUPPLIES
68000 OTTUMWA COURIER 180522 04/ 17/ 2015 2, 976. 20 ADVERT/ LEGAL PUBL
68144 OTTUMWA ECONOMIC DEVELOPM 180409 04/ 10/ 2015 10, 000 00 CONTRIBUTION/ OEDC 68200 OTTUMWA FLYING SERVICE 180410 04/ 10/ 2015 3, 150 00 MISC CONTRACT WORK 68560 OTTUMWA PRINTING, INC. 180523 04/ 17/ 2015 2, 889. 00 PRINTING 4 68575 OTTUMWA RADIATOR SHOP 180411 04/ 10/ 2015 75. 00 VHCL MTCE SUPPLIES
68640 OTTUMWA SEAT & TOP 180412 04/ 10/ 2015 225 00 VHCL MTCE SUPPLIES k' F 69040 OTTUMWA WATER & HYDRO 180413 04/ 10/ 2015 10, 174 66 BILLING FEES- WW 69256 DAVID ROBERT OVERTON JR 180414 04/ 10/ 2015 400 00 OTHER PROF SERV 69688 DIXIE L PARKER 180304 04/ 03/ 2015 282 50 JANITORIAL 70610 PAYMENT REMITTANCE CENTER 180525 04/ 17/ 2015 5, 516 81 OPERATING SUPPLIES REPORT DATE 05/ 11/ 2015 CITY OF OTTUMWA PAGE 5 VENDOR PAYMENT REPORT TIME 15: 42: 20 I SYSTEM DATE 05/ 11/ 2015 FILES ID 0 USER SC
Vendor # Vendor Name Check Check Amount Reason Number Date
71263 MARLENA WOLFING PERRYMAN 180305 04/ 03/ 2015 25. 00 REFUNDS
71848 THE PHOTO SHOP 180306 04/ 03/ 2015 113. 00 ADVERT/ LEGAL PURL 72035 PIPESTONE VET CLINIC OF 180415 04/ 10/ 2015 2, 209. 10 SUSTENANCE SUPPLIES
72236 PITNEY BOWES INC. 180416 04/ 10/ 2015 124. 05 POSTAGE & SHIPPING 72238 PURCHASE POWER 180628 04/ 24/ 2015 2, 500 00 POSTAGE & SHIPPING
72253 PPG ARCHITECTURAL FINISHE 180307 04/ 03/ 2015 105. 00 OPERATING SUPPLIES 72560 PLUMB SUPPLY COMPANY 180417 04/ 10/ 2015 439 89 TOOLS & SMALL EQUIP
72986 PORTZEN CONSTRUCTION INC 180526 04/ 17/ 2015 498, 193. 94 UTILITY SYSTEM
72986A PORTZEN CONSTRUCTION INC. 180527 04/ 17/ 2015 22, 286. 34 STREET MAINT 73425 444- PRAXAIR DISTRIBUTION 180528 04/ 17/ 2015 56 56 OPERATING SUPPLIES
73684 PREVENTIVE MAINT SERVICES 180419 04/ 10/ 2015 3, 282 00 TECHNOLOGY SERVICES 73926 PRODUCTIVITY PLUS ACCOUNT 180309 04/ 03/ 2015 2, 917. 73 VHCL MTCE SUPPLIES
73950 PROFESSIONAL CARPET CLEAN 180529 04/ 17/ 2015 1, 000 00 JANITORIAL 73960 PROFESSIONAL COMPUTER SOL 180420 04/ 10/ 2015 275 84 TECHNOLOGY SERVICES
74740 RJ PERFORMANCE INC 180530 04/ 17/ 2015 75. 98 VHCL MTCE SUPPLIES 74743 RMW SERVICES, L L. C. 180531 04/ 17/ 2015 468 00 JANITORIAL
I 74747A RC HYDRAULICS & SUPPLIES 180421 04/ 10/ 2015 32 90 VHCL MTCE SUPPLIES
74748 RDG PLANNING & DESIGN 180422 04/ 10/ 2015 10, 430. 00 CONTRACTUAL SERVICES 74754 RC HYDRAULICS 180310 04/ 03/ 2015 65 80 VHCL MTCE SUPPLIES
74955 RACOM CORPORATION 180631 04/ 24/ 2015 1, 327. 50 EQUIP REPAIR 75142 GENE RATHJE 180424 04/ 10/ 2015 153. 90 TRAVEL & CONFERENCE
75901 RECORDED BOOKS INC 180532 04/ 17/ 2015 672 53 LIBRARY MAT- GRUBB ESTATE
76040 REED & REED, INC 180425 04/ 10/ 2015 155. 00 RAMP MAINT & REPAIR
76053 REED OVERHEAD DOOR 180533 04/ 17/ 2015 2, 780 01 MAINTENENCE BLDG EXPENSES
76243 KAMERON REEVES 180534 04/ 17/ 2015 6. 00 TRAVEL & CONFERENCE
76291 REHRIG PACIFIC COMPANY 180633 04/ 24/ 2015 20, 100. 00 OTHER SMALL CAPITAL 76952 CRAIG RICHARDS 180634 04/ 24/ 2015 50 00 CONTRACTUAL SERVICES
77196 RIVER HILLS COMMUNITY 180635 04/ 24/ 2015 1, 008 00 HEART & LUNG EXAM i 77965 ROTARY CLUB OF OTTUMWA 180426 04/ 10/ 2015 148. 00 DUES & MEMBERSHIPS 78080 ROYAL BRASS & HOSE 180636 04/ 24/ 2015 256 75 VHCL MTCE SUPPLIES
78105 ROYAL PORTABLE TOILETS 180427 04/ 10/ 2015 92. 88 SANITATION 78146 RUETER' S ELKHART 180428 04/ 10/ 2015 282 30 VHCL MTCE SUPPLIES 78279 S & L ALL SEASON EQUIPMNT 180314 04/ 03/ 2015 423 80 VHCL MTCE SUPPLIES 78708 JOHN SANDEGREN HEATING 180536 04/ 17/ 2015 1, 200. 00 MISC CONTRACT WORK
79281 MIKE SCHNEIDER 180315 04/ 03/ 2015 280. 00 PROGRAM SUPPLIES
79358 SCHUMACHER ELEVATOR CO 180638 04/ 24/ 2015 426 29 BLDG MAINT & REPAIR 79970 LARRY SEALS 180639 04/ 24/ 2015 142. 00 TRAVEL & CONFERENCE
81360 SHERWIN WILLIAMS 180537 04/ 17/ 2015 118 42 OPERATING SUPPLIES 81445 PATRICK SHORT 180640 04/ 24/ 2015 22. 00 TRAVEL & CONFERENCE
82135 SINCLAIR TRACTOR 180429 04/ 10/ 2015 721 08 VHCL MTCE SUPPLIES 82230 SKYLINE CONSTRUCTION INC 180538 04/ 17/ 2015 3, 759. 75 STREET MAINT SUPPLIES
82961 SMITH TILING & BACKHOEING 180641 04/ 24/ 2015 4, 975. 00 CONTRACTUAL SERVICES
83100 SNAP- ON- TOOLS 180539 04/ 17/ 2015 153 05 MISCELLANEOUS
83880 SOUTHERN IOWA DIESEL 180430 04/ 10/ 2015 56. 63 VHCL MTCE SUPPLIES 83920 SOUTHERN IA ELECTRIC COOP 180431 04/ 10/ 2015 128 21 ELECTRIC 84949 STANDARD & POOR' S 180642 04/ 24/ 2015 120 00 BOND ISSUE COSTS 85262 STATE HYGIENIC LABORATORY 180432 04/ 10/ 2015 25 00 CONTRACTUAL SERVICES 86936 SUPERIOR SIGNALS INC 180433 04/ 10/ 2015 125. 00 VHCL MTCE SUPPLIES
86970 SUPREME STAFFING INC 180540 04/ 17/ 2015 13, 782 72 CONTRACT EMPLOYEES
88000 TEAMSTER LOCAL UNION 238 180643 04/ 24/ 2015 3, 036 84 PUBLIC WKS UNION DUE PAYA
88053 TECHNOLOGY SERV & SOLUTIO 180316 04/ 03/ 2015 6, 879. 00 TECHNOLOGY SERVICES 88431 THERMO KING SALES & SERVI 180541 04/ 17/ 2015 18. 41 VHCL MTCE SUPPLIES
88651 RACHEL THOMPSON 180542 04/ 17/ 2015 53 31 TRAVEL & CONFERENCE 88858 TIFCO INDUSTRIES 180317 04/ 03/ 2015 78 50 TOOLS & SMALL EQUIP
II REPORT DATE 05/ 11/ 2015 CITY OF OTTUMWA PAGE 6
SYSTEM DATE 05/ 11/ 2015 VENDOR PAYMENT REPORT TIME 15: 42: 20
FILES ID 0 USER SC
Vendor # Vendor Name Check Check Amount Reason Number Date
89205 TRACTOR SUPPLY CO 180543 04/ 17/ 2015 134. 29 VHCL MTCE SUPPLIES 89472 TREASURER- STATE OF IOWA 180435 04/ 10/ 2015 1, 643. 00 SALES TAX PAYABLE
89502 TREAT AMERICA 180544 04/ 17/ 2015 1, 257. 81 TRAVEL & CONFERENCE
90104 TURNER CONCRETE 180644 04/ 24/ 2015 12, 255. 00 GROUNDS MAINT & REPAIR
90844 U S CELLULAR 180318 04/ 03/ 2015 476 30 TELEPHONE/ IT 90846 UPS 180645 04/ 24/ 2015 123. 26 POSTAGE & SHIPPING
90885 UNITYPOINT CLINIC 180436 04/ 10/ 2015 259 00 EMPLOYEE PHYSICALS/ TESTS 91835 USA BLUE BOOK 180646 04/ 24/ 2015 1, 520 50 CAPITAL IMPROVEMENTS 92260 AMANDA VALENT 180647 04/ 24/ 2015 104. 88 TRAVEL & CONFERENCE
92274 KARLA VALVERDE 180648 04/ 24/ 2015 50 00 REFUNDS 92555 THE VAN METER COMPANY 180548 04/ 17/ 2015 1, 207 48 OPERATING SUPPLIES
92640 VAUGHN AUTOMOTIVE 180649 04/ 24/ 2015 47, 157. 06 OTHER CAPITAL EQUIP 92648 VEENSTRA & KIMM INC 180437 04/ 10/ 2015 17, 429 06 ENGINEERING
92648A VEENSTRA & KIMM INC 180438 04/ 10/ 2015 63, 417. 38 ENGINEERING 92679 VERIZON WIRELESS 180322 04/ 03/ 2015 1, 042. 79 TECHNOLOGY SERVICES 94000 WALMART COMMUNITY BRC 180650 04/ 24/ 2015 1, 088 40 OPERATING SUPPLIES
94001 WALMART COMMUNITY/ RFCSLLC 180323 04/ 03/ 2015 88. 20 OPERATING SUPPLIES
94125 WAPELLO COUNTY 180651 04/ 24/ 2015 4, 106. 74 DRUG TASK FORCE GRANT
94235 WAPELLO CO CLERK OF COURT 180324 04/ 03/ 2015 285 00 RECORDING & COURT FEES 94235A WAPELLO CO CLERK OF COURT 180652 04/ 24/ 2015 328. 68 GARNISHMENTS PAYABLE
94704 WAPELLO COUNTY RECORDER 180440 04/ 10/ 2015 52 00 RECORDING & COURT FEES 94720 WAPELLO COUNTY SHERIFF 180654 04/ 24/ 2015 7, 749 88 NATURAL GAS
94721 WAPELLO CO SHERIFF' S OFFI 180655 04/ 24/ 2015 4, 635. 75 DRUG TASK FORCE GRANT 95000 WAPELLO COUNTY UNITED WAY 180656 04/ 24/ 2015 86 00 UNITED WAY DED PAYABLE
95120 WAPELLO RURAL WATER ASSC 180441 04/ 10/ 2015 86. 97 WATER 95185 WASTE MANAGEMENT 180442 04/ 10/ 2015 1, 535. 00 SANITATION 95368 WAYNE' S TIRE 180443 04/ 10/ 2015 24. 00 VHCL MTCE SUPPLIES 95611 WELLMARK BC & BS OF IOWA 180658 04/ 24/ 2015 324, 099. 33 GROUP HEALTH CLAIMS 95631 WELLS FARGO HOME MORTGAGE 180326 04/ 03/ 2015 250 00 WEED CUTTING ASSESSMENT
95889 WESTERN WATERPROOFING CO 180444 04/ 10/ 2015 11, 348. 16 GROUNDS MAINT & REPAIR 96599 WHEELER' S AUTOBODY SUPPLY 180551 04/ 17/ 2015 54. 00 STREET MAINT SUPPLIES
96800 VINCE WILCOXSON 180659 04/ 24/ 2015 14 00 TRAVEL & CONFERENCE 97305 WINDSTREAM 180327 04/ 03/ 2015 113. 04 TELEPHONE/ IT
97320 WINGER COMPANIES 180552 04/ 17/ 2015 651 29 EQUIP REPAIR
97321 WINGER SERVICE 180328 04/ 03/ 2015 1, 438. 53 EQUIP REPAIR 97334 WINN CORP 180445 04/ 10/ 2015 7, 057. 61 STREET MAINT SUPPLIES
97926 WRH, INC 180446 04/ 10/ 2015 292, 898. 37 UTILITY SYSTEM 97931A TIMOTHY M WRIGHT 180447 04/ 10/ 2015 4, 200 00 CONTRACTUAL SERVICES
98056 MEGAN WYBORNY 180448 04/ 10/ 2015 50 00 REFUNDS
TOTAL NUMBER OF CHECKS 590 WRITTEN TO 309 VENDORS FOR 2, 843, 997. 61
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r i P Item No. B.- 3. CITY OF OTTUMWA STAFF SUMMARY
Council' Meeting of: May 19, 2015 Item No.:
E-,;
Peggy Eskew Prepared by
Health Department I Jody Gates Department He •
City Al illustrator
AGENDA TITLE: Resolution No. 125 - 2015, a resolution setting a public hearing on the intent to dispose of City owned property described as a part of Lot 16 in Seth Richards Addition to Eric Payne.
RECOMMENDATION: Pass and adopt Resolution No. 125 — 2015.
DISCUSSION: The property described as a part of Lot 16 in Seth Richards Addition is a strip of land 12' by 140' that is next to property owned by Eric Payne. The City's owned the lot more than 5 years so Mr. Payne can offer $ 125 for the property and he intends to use the property for extra parking at his business. This resolution sets June 2, 2015 as the date for a public hearing to consider the offer.
Source of Funds: Budgeted Item : Budget Amendment Needed: RESOLUTION No. 125- 2015
A RESOLUTION SETTING JUNE 2, 2015 AS THE DATE OF A PUBLIC HEARING ON THE INTENT TO DISPOSE OF CITY OWNED REAL PROPERTY DESCRIBED AS PART OF LOT 16 IN SETH RICHARDS ADDITION TO ERIC PAYNE.
WHEREAS, the City of Ottumwa, is the present title holder to the property legally described as beginning at the Southwest corner of Lot 16 Seth Richards Addition to Pickwick, now Ottumwa, Iowa a strip of ground 12' wide off of the South part of said lot extending East on the South line of said lot to intersection with the alley in the rear of said lot to be used for an alley; and
WHEREAS, the above described property is a vacant lot; and
WHEREAS, Eric Payne offered the City $ 125 for the lot; and
WHEREAS, the buyer wants to use the lot for additional parking for his business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA:
That the 2nd day of June 2015 at 6: 30 PM in the City Council chambers on the second floor of City Hall in the City of Ottumwa, Iowa, be and the same is hereby fixed as the time, date and place for a public hearing on the notice of intent to dispose of real property legally described above to Eric Payne for a price of$ 125 and the City Clerk is authorized and directed to publish notice of said public hearing as provided by law.
PASSED AND ADOPTED this 19th day of May 2015.
City of Ottumwa, Iowa
Tom X. Lazio, Mayor
ATTEST:
Amanda Valent, City Clerk z.LA.,. 11 1 • v• i/ •e •
CITY OF OTTUMWA
STAFF SUMMARY
Council of: 19, 2015 ITEM NO. Meeting May 100/
Joni Keith 944. Prepared By
Planning Courton Department Department Head
Jo'" elfenbergeri ity Admini ator
AGENDA TITLE: Resolution# 129- 2015 setting a public hearing on the proposed Development Agreement and proposed transfer of the South 40 feet of vacated Grant Street in Ottumwa to Jason Blunt.
PURPOSE: Public Hearing to receive input and comments regarding the proposed transfer of the South 40 feet of vacated Grant Street, Ottumwa, Iowa to Jason Blunt.
RECOMMENDATION: Approve Resolution# 129- 2015 setting the public hearing.
DISCUSSION: The City of Ottumwa previously approved the vacation of 40 feet of right-of- way known as Grant Street. It is proposed that the property be transferred to Jason Blunt, individually and as owner/operator of Blunt Investments, Limited Liability Company. Mr. Blunt intends to build a single family home on said site and have it completed within two (2) years of the execution of a Development Agreement with the City. In addition Blunt will approve and grant the extension of a sanitary easement to the City. The Public Hearing would be set for Tuesday, June 2, 2015 at 6: 30 p.m. to approve the proposed Development Agreement and the transfer of the vacated right-of-way. Attached is a copy of the Development Agreement with Jason Blunt, which was signed by the City Attorney subject to council approval. kic ` RESOLUTION NO. 129- 2015
A RESOLUTION SETTING A PUBLIC HEARING ON THE COUNCIL' S INTENT TO TRANSFER VACATED CITY-OWNED RIGHT- OF- WAY PROPERTY TO JASON BLUNT.
WHEREAS, the Ottumwa City Council proposes to transfer previously vacated City right-of- way known as the South 40 feet of vacated Grant Street in Ottumwa to Jason Blunt; and
WHEREAS, said real estate is legally described as:
The South 40 feet of vacated Grant Street, lying East of North Adams Avenue and North of Lot 1 of Garfield Park 1st Addition in the City of Ottumwa, Wapello County, Iowa, subject to an easement to the City of Ottumwa for sanitary sewer line.
WHEREAS, Jason Blunt has signed a Development Agreement with the City subject to council approval that requires him to build a single family home on Lot 1 within 2 years and to provide a sanitary sewer line easement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA,
d That the 2" day of June, 2015 at 6: 30 p.m. in the City Council Chambers on the Second Floor of City Hall in the City of Ottumwa, Iowa, be, and the same is hereby fixed as the date, time and place for a public hearing on the intent to transferred city-owned vacated right-of-way property to Jason Blunt.
PASSED, APPROVED AND ADOPTED this 19th day of May, 2015.
CITY OF OTTUMWA, IOWA
By Tom X. Lazio, Mayor
ATTEST:
Amanda Valent, City Clerk 1te... Ivn 1•
b
r.; ! • ` CITY OF OTTUMWA
Staff Summary
ACTION ITEM **
Council Meeting of: May 19, 2015
Stace Weil Pre d B
01.2. i Engineering Department A V Department D-• artment Head
1 A /s?J, City AdministratApp oval
AGENDA TITLE: Resolution# 137- 2015. Approving the contract, bond, and certificate of insurance for the Asphalt Street Repair Program 2015.
Public hearing required if this box is checked.**
RECOMMENDATION: Pass and adopt Resolution# 137-2015.
DISCUSSION: These are the required bonds, certificate of insurance and signed contract with Norris Asphalt Paving Co. of Ottumwa, Iowa for the above referenced project and are now on file with the City Clerk. This project was awarded at the May 5, 2015 City Council Meeting in the amount of $$ 1, 010, 300. 80 ( this includes a base bid total of $939, 455. 00 and an alternate bid total of 70, 845. 80).
Base Bid Amount: $ 939, 455. 00 Alternate Bid Amount: $ 70, 845. 80 Total Bid Amount: $ 1, 010, 300. 80
Engineer' s Estimate: $ 1, 018, 601. 00
Funding Source: 926,978. 00 FY 2012/2013 950, 000. 00 FY 2013/ 2014 480,000.00 FY 2014/ 2015 700, 000.00 FY 2015/ 2016
Source of Funds: Road Use Budgeted Item: X Budget Amendment Needed: No RESOLUTION# 137- 2015
A RESOLUTION APPROVING THE CONTRACT, BOND, AND CERTIFICATE OF INSURANCE FOR THE ASPHALT STREET REPAIR PROGRAM 2015
WHEREAS, The City Council of the City of Ottumwa, Iowa accepted bids for the above referenced project and awarded the contract to Norris Asphalt Paving Company of Ottumwa, IA in the amount of $ 1, 010, 300. 80 ( this includes a base bid total of $939, 455. 00 and an alternate bid total of$70, 845. 80) based on total unit price and estimated quantities; and,
WHEREAS, All proper bonds and a certificate of insurance have been filed with the City Clerk and the contract executed.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA THAT: The contract, bond and certificate of insurance with Christy Construction of Ottumwa, IA, for the above referenced project are hereby approved.
APPROVED, PASSED, AND ADOPTED, this 19th day of May 2015.
CITY OF OTTUMWA, IOWA
Tom X. Lazio, Mayor
ATTEST:
Amanda Valent, City Clerk SECTION 00500 CONTRACT
THIS AGREEMENT, made and entered into this 19th day of May 2015, by and between the City of Ottumwa, Wapello County, Iowa, the party of the first part, hereinafter called the OWNER and Norris Asphalt Paving Co. of Ottumwa, Iowa, the party of the second part, hereinafter called the CONTRACTOR.
WITNESSETH, the Contractor and the Owner for the consideration hereinafter named agree as follow:
ARTICLE 1
SCOPE OF WORK. The Contractor shall furnish all materials and perform all work shown on the Plans and described in the Specifications entitled: " ASPHALT STREET REPAIR PROGRAM 2015 - Ottumwa, Iowa" prepared by the City Engineering Department of Ottumwa, Iowa, acting as and in these documents entitled, the ENGINEER, and shall do everything required by this Agreement, the General Conditions of the Contract, the Specifications and the Plans.
ARTICLE II
TIME OF COMPLETION. The work performed under this Contract shall be commenced on or before the date specified in the" Notice to Proceed". The project shall be completed no later than September 1, 2015. Contract shall be effective through December 31, 2015 and in accordance with any special timeframes as indicated on construction documents. The time of commencing and completing said work is the essence of this Contract.
ARTICLE III
THE CONTRACT SUM. The Owner shall pay the Contractor the sum of$ 1, 010,300. 80 payable as set forth in Article IV below, for the performance of the Contract subject to increases or decreases as provided in the Specifications.
ARTICLE IV
PROGRESS PAYMENTS. In consideration to the foregoing, the Owner agrees to make payments according and subject to the conditions set forth in the Official Notice and Specifications.
ARTICLE V
CONTRACTOR' S RESPONSIBILITY: The Contractor assumes full responsibility for the safekeeping of all materials and equipment and for all unfinished work until final acceptance by the Owner, and if any of it be damaged or be destroyed from any cause, he shall replace it at his own expense.
The Contractor shall indemnify and hold harmless the Owner against any liens filed for nonpayment of his bills in connection with the Contract work. The Contractor shall furnish the Owner satisfactory evidence that all persons who have done work or furnished materials, equipment or service of any type under this Contract have been fully paid prior to the acceptance of the work by the Owner
The Contractor agrees to accept full responsibility for all construction means, methods, sequences, techniques, proceedings, property and personal safety on the project site, including the same for all subcontractors, and do not expect that the Owner, Engineer or Engineer' s Representatives will assume any of these duties or responsibilities.
A certificate of insurance for liability, bodily injury and property damage satisfactory to the Owner in the amount of $ 300,000 for each person bodily injury and $ 1, 000, 000 per occurrence of or aggregate limit, or 1, 000,000 combined single limit. The Owner must be included as an additional insured to the certificate of insurance. Also, Worker' s Compensation coverage in accordance with State of Iowa statutes must be provided.
00500- 1 The Contractor shall indemnify and hold harmless the Owner, the Owner' s employees, the Engineer, and the Engineer' s employees from any and all liability, loss, cost, damage, and expense( including reasonable attorney' s fees and court costs) resulting from, arising out of, or incurred by reason of any claims, actions, or suits based upon or alleging bodily injury, including death, or property damage rising out of or resulting from the Contractor' s operations under this Contract, whether such operations be by himself or by any subcontractor or by anyone directly or indirectly employed by either of them. The Contractor shall obtain insurance for this purpose, which shall insure the interests of the Owner and Engineer as the same may appear, and shall file with the Owner and Engineer certificates of such insurance.
ARTICLE VI
ACCEPTANCE AND FINAL PAYMENT. The manner of making final acceptance and final payment shall be as provided in the Specifications. The Owner may require the Contractor to show satisfactory evidence that all payroll, materials, bills and other indebtedness connected with the work shall have been paid before final acceptance of the work. The making and acceptance of the final payment shall constitute a waiver of all claims by the Owner other than those arising from unsettled liens and from all claims by the Contractor except those previously made and still unsettled.
ARTICLE VII
CONTRACT DOCUMENTS. The Official Notice, the Proposal, this Contract, Detailed Specifications including Measurement and Payment), the General Specifications, the Instruction to Bidders, the Special Conditions, the General Conditions and the Contractor' s Bond form the Contract and they are as fully a part of this Agreement and Contract and to the same effect as if each of them had been set forth in complete detail herein.
IN WITNESS WHEREOF. The parties have executed this Agreement and Contract and one other of like tenor as of the day and year first above written.
CITY OF OTTUMWA, IOWA
By
Title Mayor
ATTEST
Title City Clerk
Norris Asphalt Paving Co. , LC. Contractor
p By ", ! J__
Title President
Address 14242 Terminal Ave. PO Box 695
City, State, Zip Ottumwa IA 52501
00500- 2 Bond No.: FAC 66908
SECTION 00510 PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENT' S: that
Norris Asphalt Paving Co., LC Name of Contractor)
PO Box 695, Ottumwa, IA 52501 Address ol' Contractor) a Corporation _ hereinafter called Principal, and Corporation, Partnership, or Individual)
Merchants Bonding Company( Mutual) Name of Surety)
2100 Fleur Drive, Des Moines, IA 50321 Address--Address of Surety) hereinafter called Surety, are held and firmly bound unto:
City of Ottomwa,•Iowa Name of Owner) 10,55 East Third Sirect, Ottumwa, Iowa 52501 Address of Owner) hereinafter called OWNER, in the penal sum of One Million Ten Thousand Three Hundred & 801100 51, 010,300.80 ) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF" 1' 1- 115 OBLIGATION is such that whereas, the PRINCIPAL, entered into a certain contract with the OWNER, dated this day of 201 5, a copy of which is hereto attached and made a part hereof for the construction of:
ASPHALT STREET REPAIR PROGRAM 2015 Ottumwa, Iowa
Now, therefore, if the Principal shall well, truly and faithfully perform its duties, all the undertakings, covenants, terms, conditions and agreements of said contract during the original term thereof, and any extensions thereof which may he granted by the OWNER, with or without notice to the SURETY and during the two ( 2) year guaranty period, and if he shall satisfy all claims and demands incurred under Such contract, and shall fully indemnify and save harmless the OWNER from all costs and damages which it may suffer by reason offailure to do so, and shall reimburse and repay the OWNER all outlay and expense which it may suffer by reason of failure to do so, and shall reimbuise and repay the OWNER all outlay and expense which the OWNER may incur in making good any default, then this obligation shall be void, otherwise to remain in full force and effect,
005 to- 1 PROVIDED, FURTHER, that the said surety, for value received hereby stipulates and agrees that no change, extension of tirne, alteration or addition to the terms of the contract or to WORK to be performed thereunder or the SPECIFICATIONS accompanying the same shall in anyway affect its obligation on this BOND, and it dues hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the WORK or to the SPECIFICATIONS.
PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR shall abridge the right of the other beneficiary hereunder, whose claim may be unsatisfied.
IN WITNESS WHEREOF, this instrument is executed in three ( 3) counterparts, each one of which shall be 11th deemed an original, this day of May 2015.
ATTEST:ST; Norris Asphalt Paving Co., LC
i s Princi By I> / Principal) Secretary
SEAL) No Seal President
PO Box 695, Ottumwa, IA 52501 Address) .._.._ bitit' Witness as to Principal) Lori Walker TL 2-4Y Terminal Ave:— P0 Box 695— Ottumwa IA 52501
Address)
ATTF'.S r:
Merchants Mutual) ( Bonding Company ( s) Surety) Secretary Surety
SEAL)
Witness as to Surety Attorney. in- Fact
Lisa Lawson Ed Sipfle, Attorney- in- Fact
2100 Fleur Drive, Des Moines, IA 50321 2100 Fleur Drive, Des Moines, IA 50321
Address) Address)
NOTE: Dale of Bond roust not be prior to date of Contract. If CONTRACTOR is Partnership, all partners should cxccute BOND.
00510- 2 Bond No.: IAC 66908
SECTION 00520 PAYMENT BOND
KNOW ALL PERSONS BY THESE PRESENTS. that
Norris Asphalt Paving Co., LC Name of Contractor)
PO Box 695, Ottumwa, IA 52501 Address of Contractor)
EL Corporation hereinafter called Principal, and Corporation, Partnership, or Cndividi!al)
Merchants Bonding Company (Mutual) Name of Surety) _....._ _... .._..__ .-
2100 Fleur Drive, Des Moines, IA 50321
Address of Stara-y)_._. _—
hereinafter called Surety, are held and firmly bound unto:
City of Ottr niwa. Iowa Name of Owner) 105 East' I' hird Street Iowa 52501 ro Address of.Owner) Thousand Three Hundred & 80/ 100 hereinafter called OWNER, in the penal sum of One Million Ten 51, 010, 300.80 ) in [ awfut money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF Tl-IIS OBLIGATION is such that whereas, the PRINCIPAL entered into a certain contract with the OWNER, dated this day or 2015, a copy of which is hereto attached and made a part hereof for the construction of,
AS PIIA-I: T,STREET REPA1R PROGRAM 2015 Ottumwa, Iowa
Now therefore, if the Principal shall promptly make payment to all persons, firms, and co1Turat: uns furnishing materials for or performing labor in the prosecution of the WORK. provided for in such contract, and any authorized extensions or nlodiLioations thereof, including all amounts due for materials, lubricants, oil, gasoline, coal and coke, repairs on machinery, equipment and tools, consumed or used in connection with the construction of such WORK., and all insurance premiums on said WORK and for all labor performed in such WORK whether by SUBCONTRACTOR or otherwise, then this obligation shall he void. otherwise to remain in full force and effect,
00520- PiROVID , D, FURTHER, that the said surety, for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to WORK. to be performed thereunder or the SPECIFICATIONS accompanying the same shall : n anyway affect its obligation on this BOND, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the WORK or to the SPECIFICATIONS,
PROVIDED, FURI'I[ ER, that no final settlement between the OWNER and the CONTRACTOR shall abridge the right of the other beneficiary hereunder, whose claim may be unsatisfied.
IN WITNESS WHEREOF, this instrument is executed in three ( 3) counterparts, each one of which shall be deemed an original, this, 11th day of May 201 5,
ATTEST; Norris Asphalt Paving Co., LC Principal By Principal) Secretary
President SEAL)P L) No Seal
PO Box 695, Ottumwa, IA 52501
T Address) L-611,1 LktaLr.aiL) Witness as to Principal) Lori Walker 14242- Tet'mia-t Ave. PO Box`-69s--..__.. Ottumwa IA 52501
W Address)
EST;
Mutual) ( Merchants Bonding Company ( s)
Surety) Secretary Surety
SEAL)
y..._.._ l( L/ Ip! Witness as to Surety Attorne
Lisa Lawson Ed Sipfle, Attorney-in- Fact
2100 Fleur Drive, Des Moines, IA 50321 2100 Fleur Drive, Des Moines, IA 50321 Address) Address)
NOTE: Date of Bond must not be prior to date of Contract. If CONTRACTOR is Partnership, all partners should execute l3ON1),
00520- 2 MERCHANT'S BONDING COMPANY,. ATTORNEY POWER OF Bond#: IAC 66908 for Company Employees Know All Persons By These Presents, that MERCHANTS BONDING COMPANY( MUTUAL) and MERCHANTS NATIONAL BONDING, INC , both being corporations duly organized under the laws of the State of Iowa ( herein collectively called the" Companies"), and that the Companies do hereby make, constitute and appoint the following company employees, individually,
Ed Sipfle
Iowa of Des Moines and State of their true and lawful Attorney- in- Fact, with full power and authority hereby conferred in their name, place and stead, to sign, execute, acknowledge and deliver in their behalf as surety any and all bonds, undertakings, recognizances or other written obligations in the nature thereof, subject to the limitation that any such instrument shall not exceed the amount of Unlimited and to bind the Companies thereby as fully and to the same extent as if such bond or undertaking was signed by the duly authorized officers of the Companies, and all the acts of said Attorney- in- Fact, pursuant to the authority herein given, are hereby ratified and confirmed This Power-of-Attorney is mace and executed pursuant to and by authority of the following By- Laws adopted by the Board of Directors of the Merchants Bonding Company( Mutual) on April 23, 2011 and adopted by the Board of Directors of Merchants National Bonding, Inc., on October 24, 2011 The President, Secretary, Treasurer, or any Assistant Treasurer or any Assistant Secretary or any Vice President shall have power and authority to appoint Attorneys- in- Fact, and to authorize them to execute on behalf of the Company, and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof The signature of any authorized officer and the seal of the Company may be affixed by facsimile or electronic transmission to any Power of Attorney or Certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the Company, and such signature and seal when so used shall have the same force and effect as though manually fixed"
1st of 2012• In Witness Whereof, the Companies have caused this instrument to be signed and sealed this day January ,
e NG 1j ... 1 • MERCHANTS BONDING COMPANY( MUTUAL) POiq © p., ,* MERCHANTS NATIONAL BONDING, INC.• g+,• p; 009 ••qy.
Q'' S 2G 3 n. : 1933 c; y.. ti. By
STATE OF IOWA f., ' ,+`' President COUNTY OF POLK ss
2012 , On this 1st day of January before me appeared Larry Taylor, to me personally known, who being by me duly sworn did say that he is President of the MERCHANTS BONDING COMPANY( MUTUAL) and MERCHANTS NATIONAL BONDING, INC., and that the seals affixed to the foregoing instrument is the Corporate Seals of the Companies, and that the said instrument was signed and sealed in behalf of the Companies by authority of their respective Boards of Directors In Testimony Whereof I have hereunto set my hand and affixed my Official Seal at the City of Des Moines, Iowa, the day and year first above written. skIA< WENDY WOODY o v Commission Number 784654 ell=s My Commission Expirespines 11.10 a 1 ioWP June 20, 2017 416 Notary Public, Polk County, Iowa STATE OF IOWA COUNTY OF POLK ss. I, Wiliam Warner, Jr, Secretary of the MERCHANTS BONDING COMPANY( MUTUAL) and MERCHANTS NATIONAL BONDING, INC, do hereby certify that the above and foregoing is a true and correct copy of the POWER- OF-ATTORNEY executed by said Companies, which is still in full force and effect and has not been amended or revoked. In Witness Whereof, I have hereunto set my hand and affixed the seal of the Companies on this 11th day of May 2015 ugtrrrr o•
pR -. c,.• PO/ y, 0)? Q Do. • 9'.
t ; Secretary a; 1933 2003 ;•.' •%.• It.v= 1;'*. '•• : POA 0015 ( 7/ 14) j` p```. •. W r DATE( MMIDD/ YYYY) R CERTIFICATE OF LIABILITY INSURANCE Acc ® 5/ 11/ 2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy( ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER Elisabeth Jackson Arthur J Gallagher Risk Management Services, Inc. PHONE FAX A/c, No, Fxt) 515 309 6200 A/C. No): 515-309- 6225 1415 28th Street, Suite 300 E- MAIL West Des Moines IA 50266 ADDRESS: elisabethjackson @ajg. com INSURER(S) AFFORDING COVERAGE NAIC#
INSURER A. United Fire& Casualty Company 13021
INSURED INSURER B.
Norris Asphalt Paving Co INSURER C. P O Box 695 INSURER D. Ottumwa IA 52501 INSURER E.
INSURER F.
COVERAGES CERTIFICATE NUMBER: 1995026303 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ADDL SUBR POLICY EFF POLICY EXP INSR LIMITS LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MM/ DD/YYYY) ( MM/ DD/ YYYY) Y 60428843 4/ 1/ 2015 4/ 1/ 2016 A x COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE 1, 000, 000 DAMAGE TO RENTED 100, 000 CLAIMS- MADE LJ OCCUR PREMISES( Ea occurrence) $ MED EXP( one person) _ $ 50, 000 XCU Included Any 1 PERSONAL& ADV INJURY $ 1, 000,000 GEN' L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2, 000,000
X PRODUCTS- COMP/ OPAGG $ 2, 000,000 POLICY_ j JECT LOC Ben OTHER: Emp 300000 COMBID SINGLE LIMII $ A AUTOMOBILE LIABILITY 60428843 4/ 1/ 2015 4/ 1/ 2016 1, 000, 000
X ANY AUTO BODILY INJURY( Per person) $ ALLOWNED BODILY INJURY( Per accident) $ NON- OWNED PROPERTY DAMAGE X X HIRED AUTOS AUTOS Per accident)
X , 60428843 1/ 2015 4/ 1/ 2016 2, 000, 000 A X UMBRELLA LIAB I OCCUR EACH OCCURRENCE
EXCESS LIAB CLAIMS- MADE AGGREGATE 2, 000, 000
X DED RETENTION$ 0 PER 0TH- WORKERS COMPENSATION 60428843 1/ 2015 4/ 1/ 2016 A 4/ X STATUTE ER EMPLOYERS' LIABILITY AND Y/ N ANY PROPRIETOR/ PARTNER/ EXECUTIVE E. L. EACH ACCIDENT 100, 000 N N/ A OFFICER/ MEMBER EXCLUDED? Mandatory in NH) E. L. DISEASE- EA EMPLOYEE $ 100, 000 If yes, describe under EL DISEASE- POLICY LIMIT ,$ 500, 000 DESCRIPTION OF OPERATIONS below I A ' Equipment Floater 60428843 4/ 1/ 2015 4/ 1/ 2016 Hired Equipment 250000
DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES ( ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Certificate holder is additional insured on the General Liabiltiy( CG72010113) policy Project: Asphalt Street Repair Program 2015
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Ottumwa ACCORDANCE WITH THE POLICY PROVISIONS. 105 E. Third St.
Ottumwa IA 52501 USA AUTHORIZED REPRESENTATIVE
I4 1988- 2014 ACORD CORPORATION. All rights reserved.
ACORD 25( 2014/ 01) The ACORD name and logo are registered marks of ACORD SCHEDULED NAMEACT Item No. B.- 6.
t ` ` CITY OF OTTUMWA cr
M1{' t, lity x.qtr7' 1 1 Staff Summary
ACTION ITEM **
Council Meeting of: May 19, 2015
Stacey Weil Prepared By 0 Engineering Department a..& A Department Department Head
er c 4-/i/7 Ci y Administr r Aova1
AGENDA TITLE: Resolution# 138- 2015. Accepting the work as final and complete and approving the Final Pay Request for the Installation of 60 Inch RCP Culvert under Highway 34 for the 2014 Stormwater Pump Station Improvements Project.
Public hearing required if this box is checked.**
RECOMMENDATION: Pass and adopt Resolution# 138- 2015.
DISCUSSION: This project consisted of the installation of a 60 inch RCP culvert under Highway 34. This item was bid as a separate item under the 2014 Stormwater Pump Station Improvements Project in Sycamore Park( known as the Lagoon Pump Station).
WRH, Inc. aka Wendler Construction, Inc. of South Amana, Iowa has completed the above referenced work according to the plans and specifications. This will authorize payment and release all retainages.
Original Contract Amount 965, 000. 00 Less Previous Payments 916, 750.00 Final Amount Due 48, 250. 00
Bid Amount: $ 965, 000. 00 Final Amount: $ 965, 000. 00
Source of Funds: TIF, Sewers, LOST Budgeted Item: X Budget Amendment Needed: No This project is broken into three phases: Phase I 3, 472,318 ( Contract Amount) Pump Station Phase II 965, 000 ( Final Amount) 60" culvert under Hwy 34 Phase III 219, 000 ( Contract Amount) Lagoon Channelization
32, 138. 91 Alliant Energy Transformers 20, 000) Estimated Savings on Alliant Energy Transformers 183, 620 Diesel Engine Generator Purchase from Altorfer 4, 852, 076. 91 Total Project Cost to Date
Funding:
5, 000, 000 Original Proposed TIF Funding 1, 000, 000 Sewer Fund Balance 2, 092, 500 Westgate TIF 20 years 2, 092, 500 LOST 10 year bond
Source of Funds: TIF, Sewers, LOST Budgeted Item: X Budget Amendment Needed: No RESOLUTION# 138- 2015
A RESOLUTION ACCEPTING THE WORK AS FINAL AND COMPLETE AND APPROVING THE FINAL PAY REQUEST FOR THE INSTALLATION OF 60 INCH RCP CULVERT UNDER HIGHWAY 34 FOR THE 2014 STORMWATER PUMP STATION IMPROVEMENTS PROJECT
WHEREAS, The City Council of the City of Ottumwa, Iowa entered into a contract on March 18, 2014 with WRH, Inc. aka Wendler Construction, Inc. of South Amana, Iowa for the
above referenced project; and,
WHEREAS, The project is now completed in accordance with the plans and specifications.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA THAT: The 60 Inch RCP Culvert under Highway 34 for the 2014 Stormwater Pump Station Improvements Project is hereby accepted as complete and authorization to make final payment to WRH, Inc. aka Wendler Construction, Inc. of South Amana, Iowa in the amount of $48, 250. 00 is hereby approved.
APPROVED, PASSED, AND ADOPTED, this 19th day of May 2015.
CITY OF OTTUMWA, IOWA
Tom X. Lazio, Mayor
ATTEST:
Amanda Valent, City Clerk SECTION 630 PAY ESTIMATE
CITY OF OTTUMWA
APPLICATION FOR PAYMENT
TO OWNER: City of Ottumwa PROJECT: 2014 Storm Water Pump Station Improvements—Group R
PAY REQUEST NO. 8- Retainage
FROM CONTRACTOR: WRH Inc. PAY PERIOD: Through May 2015
CONTRACTOR' S APPLICATION FOR PAYMENT Application for payment is made as follows:
1. Original Contract Sum 965. 000.00
2. Net change by Change Orders 0
3. Contract Sum to Date( Line I ± Line 2) 965, 000. 00
4. Total Completed and Stored to Date 965, 000.00
5, Retainage: 5% of Completed work 0
6, Total Earned Less Retainage Amount 965, 000.00
7, Less Previous Payments 916.750,00
8. Current Payment Due 48,250. 00
The undersigned Contractor certifies that to the best of their knowledge, the Work covered by this Application has been completed in accordance with the Contract Documents, that the Contractor has paid for all Work which previous Applications for Payment were issued and payments received from the Owner, and that current payment ( Line 8) is now due.
CONTRACTOR: WRH Inc. DATE: 5. 4- 15
BY: Mark Droessler 0/ 24 TITLE: Project Manager
ENGINEER' S CERTIFICATE FOR PAYMENT In accordance with the contact documents, based on on-site observations and the information contained in this application, the Engineer certifies to the Owner that to the best of the Engineer' s knowledge the Work has progressed as indicated, the quality of the Work is in accordance with the contract Documents, and the Contract entitled to payment of the AMOUNT CERTIFIED,
L, - AMOUNT CERTIFIED:$ acid i
1` I" ENGINEER: gartAl .. S . X DATE: 5- 15 Contractor's Application For Payment No. 8 Retainage Application Period: May 1 - 4, 2015 Application Date. May 4, 2015 To( Owner): City of Ottumwa From( Contractor): WRH, Inc. Via( Engineer): JEO Consulting Group Inc. Project Storrnwater Pump Station Improvements- Group B Address: PO Box 256, Amana, IA 52203
Owners Contract No.: IAC583331 Contractor's Project No.. 1402- 00- 1104 Engineer's Project No. 12515 Group B
Application for Payment Change Order Summary Approved Change Orders 1. ORIGINAL CONTRACT PRICE 965, 000.00 Number Additions Deductions 2. Net change by Change Orders 0.00 3. CURRENT CONTRACT PRICE( Line 1 ± 2) 965.000 00
4. TOTAL COMPLETED AND STORED TO DATE
Column F on Progress Estimate) 965, 000.00
5. RETAINAGE:
a. 5.0 % x$ Work Completed 0.00
b. 5. 0 % x$ Stored Material 0 00
c. Total Retainage( Line 5a+ Line 5b) 0. 00
6. AMOUNT ELIGIBLE TO DATE( Line 4- Line 5c) 965,000. 00 TOTALS 0. 00 0. 00 7. LESS PREVIOUS PAYMENTS( Line 6 from prior Application) 916,750. 00
8. AMOUNT DUE THIS APPLICATION 48,250 00 NET CHANGE BY 9. BALANCE TO FINISH, PLUS RETAINAGE 0' 00 CHANGE ORDERS Column G on Progress Estimate+ Line 5 above) 0 00
Contractor's Certification Q tre The undersigned Contractor certifies V/ that: ( 1) all previous progress payments received from Payment of: L7 .z / Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with Work covered by Line 8 or other- attach explanation of other amount) prior Applications for Payment;( 2) title of all Work, materials and equipment incorporated in said Work or otherwise in or covered listed by this Application for Payment will pass to I Owner at of is recommended by: tip L/, time payment free and clear of all Liens, security interests and encumbrances i except such as are covered by a Bond acceptable to Owner indemnifying Owner against neer) Date) any such Liens, security interest or encumbrances); and ( 3) all Work covered by this 4/):-- Application for Payment is in accordance with the Contract Documents and is not defective. Payment of: Line 8 or other- attach explanation of other amount)
is approved by: d 5:- Owner) Date)
Approved by By: / Date: Funding Agency( if applicable) Date) Progress Estimate Contractor's Application
For( contract): City of Ottumwa- Stormwater Pump Station Improvements- Group B Application Number 8 Retainage
Application Period: May 1- 4, 2015 Application Date: May 4, 2015
A B Work Completed E F G
Item C 0 Total Completed % Balance to
Specification Description Scheduled From Previous This Period Materials Presently and Stored to Date ( F) Finish
Division No. Value Application( C+ D) Stored( not in C or D) ( C+ D+ E) B B- F)
1. 1 Mobilization 12,000. 00 12, 000.00 12,000.00 1. 00 0.00 1. 2 Bonds& Insurance 12,000. 00 12, 000.00 12,000.00 1. 00 0.00 1. 3 General Conditions 82,000. 00 82, 000.00 82,000.00 1. 00 0.00 2. 1 Sitework& Sheet Piling 225, 000. 00 225, 000.00 225,000.00 1. 00 0.00 2.2 Pipe Boring- Installation 450, 000.00 450, 000.00 450,000. 00 1. 00 0.00 2. 3 60" RCP 165, 000. 00 165, 000.00 165,000. 00 1. 00 0.00 2.4 Seeding 4,000.00 4, 000.00 4,000. 00 1. 00 0.00 3. 1 Concrete& Rebar 15, 000.00 15, 000.00 15,000. 00 1. 00 0.00
I I I
Total 965,000. 00 965, 000.00 0. 00 0.00 965, 000.00 1. 00 0. 00 Item No. B.- 7.
it CITY OF OTTUMWA
Staff Summary
ACTION ITEM **
Council Meeting of: May 19, 2015
Stacey Weil Prepared By
Engineering Department Department Department Head
Cit Administr. %r i-• proval
AGENDA TITLE: Resolution# 139- 2015. Accepting the work as final and complete and approving the Final Pay Request for the Bridge View Center Building Repairs. ( Items 1A, Alt# 1, Alt# 2, and 1C)
Public hearing required if this box is checked.**
RECOMMENDATION: Pass and adopt Resolution# 139- 2015.
DISCUSSION: These project items consisted of building repairs at the Bridge View Event Center including resealing vertical exterior concrete precast joints, seal cap flashing, removing rust stains from the precast, and exterior concrete slab repairs in the north plaza.
Western Waterproofing Co., Inc. of W. Des Moines, Iowa has completed the above referenced work according to the plans and specifications. This will authorize payment and release all retainages.
Original Contract Amount 42, 481. 20 Less Previous Payments 40, 357. 14 Final Amount Due 2, 124.06
Bid Amount: $ 42,481. 20 Final Amount: $ 42,481. 20
Christner Contracting 2,359. 00 Steel access ladder installation Turner Concrete 12, 900. 00 Sealing exhibit floor Western Waterproofing 42, 481. 20 Exterior precast& concrete plaza repairs Total Repairs Cost: 57, 740. 20
This project is being funded through Bond Funds. There is currently$ 63, 662.00 available for Bridge View Center projects.
Source of Funds: Bond Funds Budgeted Item: Yes Budget Amendment Needed: No RESOLUTION# 139- 2015
A RESOLUTION ACCEPTING THE WORK AS FINAL AND COMPLETE AND APPROVING THE FINAL PAY REQUEST FOR THE BRIDGE VIEW CENTER BUILDING REPAIRS ITEMS 1A, ALT# 1, ALT# 2, AND 1C)
WHEREAS, The City Council of the City of Ottumwa, Iowa entered into a contract on January 6, 2015 with Western Waterproofing Co., Inc. of W. Des Moines, Iowa for the above referenced project; and,
WHEREAS, The project is now completed in accordance with the plans and specifications.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA THAT: The above referenced project is hereby accepted as complete and authorization to make final payment to Western Waterproofing Co., Inc. of W. Des Moines, Iowa in the amount of$ 2, 124. 06 is hereby approved.
APPROVED, PASSED, AND ADOPTED, this 19th day of May 2015.
CITY OF OTTUMWA, IOWA
Tom X. Lazio, Mayor
ATTEST:
Amanda Valent, City Clerk Item No. F.- 1 .
t. CITY OF OTTUMWA
r ";s 77 STAFF SUMMARY
Council Meeting of: May 19, 2015 ITEM NO.
Joni Keith repargfl By
Administration f Joe Helfe erger Department Department Head
AGENDA TITLE: Adopt the Cell Phone Policy effective May 19, 2015. Policy NO. 56- 2015
PURPOSE: Adopt the Cell Phone Policy effective May 19, 2015.
RECOMMENDATION: Adopt the Cell Phone Policy.
DISCUSSION: The City provides cellular telephone devices to several management level employees and also provides a cell phone allowance to other carefully selected supervisory and management employees. This policy standardizes the policy throughout the City. In addition, the policy discusses employee usage of cell phones while on duty as well as off-duty. Each City Department Head will be required to prepare an Authorization Form that will be reviewed and approved by the City Administrator. This policy has been reviewed in detail and revised by the City' s Executive Committee. Attached is a copy of the proposed Cell Phone Policy and Authorization Form. POLICY# 56-2015 CELL PHONE POLICY
Purpose: This City policy outlines the use of personal cellular/wireless devices at work during the workday, and establishes a policy for the management and use of cellular telephones for City employees when needed as part of the employee' s job duties.
Policy: The City recognizes a need for the use of cellular telephones by City employees in the performance of their duties. Department Heads will determine which employees in their department require the use of cellular telephones. It will be the responsibility of the Department Head to justify and budget for the cell phone allowance or a City-owned phone for designated supervisory employees. The allowance will also need to be approved by the City Administrator.
The City will supply a City-owned cellular telephone to some designated areas including the Public Works Department, Engineering Department, Parks Department and the Health Department.
Other than these defined areas, the City will not provide a City-owned cellular telephone to the employees designated by the Department Heads but rather will provide the employee a monthly allowance in their paycheck to offset the expense of a personal cellular telephone. The cellular telephone the employee uses will be his/her personal property. The employee will be responsible for the capital cost of the phone. That employee may, at his or her own discretion and expense, add extra services, insurance or equipment features as desired.
Department Heads and other exempt employees who are issued either a City-owned cell phone or a cell phone allowance are required to carry these phones and are on call unless on authorized vacation. If a designated exempt employee chooses to turn the phone off on off-duty hours or chooses to not answer the phone, that individual may lose the City-owned cellular phone or the phone allowance and may face disciplinary action.
For specified positions other than management employees that either have a City-owned cellular telephone or a cell phone allowance, these employees are required to have the phone on at all times for City business while at work. Failure to answer the phone during off-duty times could result in the loss of the cell phone allowance or the City-owned phone.
Cell phone allowances shall range from $20 per month to $ 40 per month depending on the amount of work usage needed. The Department Head will determine the needed allowance as approved by the City Administrator. The employee receiving a cell phone allowance must retain an active cellular phone contract as long as the allowance remains in place. Because the cell phone is owned personally by the employee, the employee will be allowed to make and receive personal calls on said phone. However, personal calls shall not interfere with work.
1 A cellular telephone authorization form shall be completed by the employee and reviewed and signed by the Department Head and the City Administrator. The completed form shall then be forwarded to the Finance Director. The allowance will continue until the finance Director is notified in writing by the Department Head to discontinue the allowance or when the employee terminates employment with the City. A PA will also be completed authorizing the allowance in payroll.
It is the policy that the use of personal cellular/wireless devices shall be limited during the workday. Further, the city-owned telephone system is intended for business use only.
Procedures: Excessive use of personal cellular or wireless devices during the workday can interfere with productivity and can be distracting to others and, therefore, employees shall not use personal cell phones routinely during the work day. Occasional calls from children, spouses and significant others are acceptable as long as they are short and not excessive. If circumstances requiring the use of personal cellular devices do arise, the employee should try to take the call away from their desk in a non- public space so the call does not disturb co-workers or the public.
Further, it is expected that all employees ensure their friends and family understand the policy and direct communication to coincide with non-paid time or scheduled breaks.
This does exempt those city employees who are authorized a cell phone allowance and who are using the cell phone for city business. Those individuals who are provided a cell phone at city expense must limit use of that phone for city business.
Failure to Comply: While the policy will be implemented with a certain amount of flexibility, excessive use of cell phones will result in progressive disciplinary actions, including the potential loss of use of personal cell phones during work hours. Excessive use of city provided cell phones for personal use may also result in progressive disciplinary actions, including the loss of use of those phones.
I certify that I have received a copy of the City of Ottumwa' s Policy on the Use of Personal Cellular Devices in the Workplace and I have read and understand the content, requirements, and expectations of the Policy and I agree to abide by the policy guidelines. I understand that if at any time I have questions regarding the Policy, I will consult with my immediate supervisor.
I agree to observe and follow the acceptable use policy. I understand that failure to abide by the policy could result in the loss of cellular phone privileges and/ or other disciplinary actions. I also acknowledge that there may be no expectation of privacy for the use of city-owned cell phones or personal cell phones with a provided allowance when used for city business.
Employee Name( Signature) Date Employee Name( Print)
Department
2 CELL PHONE AUTHORIZATION REQUEST/CHANGE FORM
New Application Change in Enrollment
Employee Name: Job Title: Department: Work Phone: Cell Phone Number: Cell Phone Provider:
Certification & Approvals:
I certify that the above allowance will be used toward expenses I incur for cellular phone usage and that I am responsible for the payment of any cost that exceeds the approved City allowance. I also understand that I am responsible for keeping my cellular phone service Allowance Request/Change Form to notify the City of changes to my cellular phone number or provider. I understand and intend to comply with the City' s Cellular Phone Policy and Procedure. I understand that the contract provisions of any communication service plan entered into by me are my personal responsibility.
Employee Signature: Date:
Approved for Cell Phone Allowance of$ per month:
Approved by: Date: Department Head
Approved by: Date: City Administrator
Approved for City-owned Cell Phone
Approved by: Date: Department Head
Approved by: Date: City Administrator
3 Item No. F.- 2.
t--3' 3 t it3 S F--. CITY OF OTTUMWA
STAFF SUMMARY
Council Meeting of:' May 19, 2015 ITEM NO. 10 Joni Keith 911k */ . Prepared By
Finance Robert Ja Department Department Head
I
Ai'._ i Joe He • nberger
AGENDA TITLE: Adopt the City's Credit Card Usage Policy effective May 19, 2015. Policy No. 57- 2015
PURPOSE: Adopt the City's Credit Card Usage Policy effective May 19, 2015.
RECOMMENDATION: Adopt the Credit Card Usage Policy.
DISCUSSION: The City provides credit cards to key management employees only to utilize for very limited needs and travel expenses as approved and authorized by the City Administrator and the Finance Director. This policy simply outlines the usage criteria. Attached is a copy of the proposed Credit Card Usage Policy. Policy 57- 2015
City of Ottumwa Credit Card Usage Policy
The issuance and usage of credit cards in the name of the City of Ottumwa shall be governed by the following policies:
1. The credit limit will not exceed $ 10, 000. 2. The only authorized users of the credit cards shall be the department heads, City Administrator, City Attorney and the Finance Director. 3. The authorized purposes for which the City credit cards may be used are:
a. Purchase of materials for the City via the internet; b. Payment of authorized travel and conference expenses for City staff;
c. Other uses specifically authorized by the Finance Director or City Administrator. 4. All users of the credit cards shall take appropriate actions to physically safeguard the credit card itself and, if using the credit card in an internet transaction, determine that the website on which the credit card is to be used utilizes appropriate encryption software and other security measures to protect the confidentiality of the credit card number. Any fraudulent activity discovered or if the card is lost or stolen the individual in whose name the card is issued should immediately report the information using the 800 number on the back of the statement. The Director of Finance should also be notified immediately. 5. All users shall forward all statements when received with the appropriate coded and
approved receipts to document the individual charges on the statement. Item No. F.- 3 .
CITY OF OTTUMWA Staff Summary
ACTION ITEM**
Council Meeting of: Mayy 19, 2015
Gene Rathje Prepared By
Park & Recreation Gene Rathje
Department Department Head
G. ! j ity Admini toYApproval
AGENDA TITLE: YMCA Summer Feeding Program
I I ** Public hearing required if this box is checked.**
RECOMMENDATION: Approve the YMCA Summer Feeding Program
DISCUSSION: The YMCA has requested the use of the Union Park and Foster Park shelters for a summer feeding program. The goal of the program is to provide free nutritional meals for youth in low income areas. There is no cost to the city for this program. This program was approved by the Ottumwa Parks Advisory Board at their meeting on May 12, 2015. A flyer for the program is attached.
Budget Amendment Needed: Source of Funds: Budgeted Item: n V® OTTUMWA YMCA the 2015 Summer Food Service Sites
r Ottumwa Country Club Site Locations: 2
F. 1,. Vl; iti7 Avr
a Limon Park Ottumwa YMCA vang' 611 North Hancock St. Ottumwa Cemetery z PikcFd I Ottumwa, IA
E Ptrk Ave 23 Z z S t y Union Park 1900 West 2nd St. y a 0 Y, Ottumwa, IA s, Pennsylvania Ave Pennsylvania Ave o 3` Os Food Bank of G3 ln Southern Iowa Inc Foster Park f0 0 4, m 2400 East Main St. f° s,' Ottumwa, IA
O O Farmers Insurance: ai Railroad Park Lori Mason Meal Days: Center Ave Qdincy Place Mall Steller AVE' o Ottumwa z tl Monday - Friday a War Memorial Park 4th St E o L o c;" c n Ave yo e` a Locust St Meal Times: Ma; 1 1 : OOam - 12: OOpm Greater Ottu n Sr DE1 l' the • 63 Railroad St % we,g. 3rc., n, o, SAve tid 1 he St Program Runs:
Foster Park 4th - 25tH Riehmongve d0. June LL i Aug. z o che si. Ave Chester Ave 11 A • John Deere W Finley Ave E Finley Ave fin-„ Ages: 2 - 18 years 1 Item No. F.- 4.
CITY OF OTTUMWA Staff Summary
ACTION ITEM**
Council Meeting of: May 19, 2015
Gene Rathje Prepared By
Park & Recreation Gene Rathje
Department Department Head
City Administ f Aoval
AGENDA TITLE: Beach Ottumwa Opening and Closing Dates 2015
pi **Public hearing required if this box is checked.**
RECOMMENDATION: Approve the opening and closing dates for the outdoor Beach Ottumwa for 2015
DISCUSSION: At their meeting on May 12, 2015, the Ottumwa Parks Advisory Board approved the opening date for the outdoor Beach Ottumwa of May 23, 2015 and approved to close the outdoor Beach for the season on August 30, 2015. Attendance at the outdoor Beach declines significantly in August due to vacations and other factors. Most outdoor pools in Iowa close for the season the day before school starts.
Budget Amendment Needed: Source of Funds: Budgeted Item: C Item No. F.- 5.
CITY OF OTTUMWA Staff Summary
ACTION ITEM**
19, 2015 Council Meeting of: May s
Gene Rathje Prepared By Park & Recreation Gene Rathje
Department Department Head
Ac.14 City Admini: r Approval
AGENDA TITLE: YMCA Lease for Sycamore Park
pi **Public hearing required if this box is checked.**
RECOMMENDATION: Approve the YMCA Lease for Sycamore Park
DISCUSSION: Due to vehicle damage to Wildwood Park during the Fall and Winter months, the YMCA wants to move their Youth Sports lease to Sycamore Park. The YMCA staff has been made aware of the drainage problems at Sycamore Park that can occur during periods of heavy rain. The revised lease agreement is attached. This lease was approved by the Ottumwa Parks Advisory Board at their meeting on May 12, 2015.
Source of Funds: Budgeted Item: Budget Amendment Needed: No CITY OF OTTUMWA LEASE AGREEMENT
THIS LEASE AGREEMENT made and entered into, in triplicate, this 19th day of May, 2015, by and between the City of Ottumwa, Iowa, hereinafter referred to as LESSOR, and the YMCA, hereinafter referred to as LESSEE.
1. The LESSOR, in consideration of the rent herein reserved and of the agreement and conditions contained, on the part of the LESSEE be kept and performed, leases unto the LESSEE and LESSEE hereby leases from LESSOR the Sycamore Park athletic field, for the purpose of holding youth recreational programs.
2 Said Lease shall begin on the 19th day of May, 2015 and continue until the 18th day of May, 2017.
3. LESSEE, in consideration of said leasing, agrees to pay the LESSOR the rental amount of$20 on or before June 1, 2015.
4. LESSEE shall care for and maintain the premises of LESSOR and will not permit or allow said premises to be damaged or depreciated in value by any act or negligence of the LESSEE, its agents or employees. LESSEE shall be responsible for providing trash containers and shall place all trash and refuse in the containers after any activity occurring on the field. LESSEE shall also be responsible for disposal of refuse placed in said containers when they are full or at the end of each weekend, whichever first occurs.
5. LESSEE will submit written plans and drawings for any physical changes and landscaping which would include but not be limited to: removal of trees, lighting, bleachers, etc. Said plans and drawings shall be presented to the Director of Parks and Recreation for approval before any expansion occurs.
6. LESSEE further agrees to defend, protect, indemnify and save harmless the LESSOR from any and all loss, costs, damage and expenses incurred by or arising out of, any accident or other occurrence causing conflict or inflicting injury or damage to any person, including death, or property, happening upon or about the premises, or due directly or indirectly to the tenancy, use of occupancy thereof, or any part thereof by the LESSEE, whether such injuries to person or damage to property are due or claim to be due to any negligence of the LESSOR, its employees, or agents or any other person, in fulfillment of this lease agreement or on account of any act or omission by the LESSEE or its agents
7. LESSEE shall, at the option of the LESSOR, defend the LESSOR with appropriate counsel and shall further bear all costs and expenses, including the expense of counsel in defense of any suit arising hereunder
8. The LESSEE further covenants and agrees that it will, at its own expense, procure and maintain casualty and liability insurance from a responsible company authorized to do business in the State of Iowa, in an amount not less than $ 1, 000,000 combined single limit protecting the LESSOR against claim, damages, costs, or expenses on account of injury to any person or persons or to any property belonging to any person or persons by reason of such casualty, accident or other happening on or about the leased premises during the term thereof. Certificates or copies of said policies naming the LESSOR as an additional insured shall be delivered to the LESSOR within thirty (30) days after the beginning of the term of this lease or within thirty( 30) days of the expiration of the current certificate. Current insurance must be on file with the City Clerk on or before June 1 of each year or this lease is considered null and void and the premises shall be immediately vacated.
9. Any concessions to be the sole responsibility of the league and its vendors. Concessions shall only be allowed during LESSEE sponsored events
10. The City may cancel this lease at any time with thirty ( 30) days advance notice in writing.
IN WITNESS WHEREOF, the parties hereto have duly executed this Lease.
CITY OF OTTUMWA, IOWA
BY: DATE: Tom X. Lazio, Mayor
BY. DATE LESSEE
Contact Information:
City of Ottumwa YMCA City Hall Tom Sisler 105 E. Third 611 N Hancock Ottumwa, IA 52501 Ottumwa, IA 52501
641- 683- 0654 641- 684- 6571 ext11 Item No. F.- 6.
CITY OF OTTUMWA I1 ,( 14 . 11115 I !, A? I 2 Staff Summary
ACTION ITEM **
Council Meeting of: May 19, 2015
Stacey Weil Prepared By
Engineering Department Department Department Head
Ci Administrt, pproval
AGENDA TITLE: Award quotes for the sewer main materials associated with the proposed Winger Hangar at the Ottumwa Regional Airport.
Public hearing required if this box is checked.**
RECOMMENDATION: Award the sanitary sewer pipe material costs to Hickenbottoms Inc. and the sanitary sewer manhole structures to Cretex Concrete Products.
DISCUSSION: This project consists of the installation of approximately 1120 L.F of 8" SDR 35 sanitary sewer, including 2 sanitary manholes, to the proposed corporate hangar development area. As part of a development agreement, the City of Ottumwa is to supply the materials for this installation.
Requests for Written Quotations for 8" SDR 35 Gasketed Sanitary Sewer pipe were sent out to five suppliers. Four quotes were received. Hickenbottoms Inc of Fairfield, Iowa submitted the lowest quote in the amount of$ 3, 538. 08. Prices include delivery.
Hickenbottoms Inc $ 3, 538. 08 Municipal Supply 3, 561. 60 Utility Equipment 3, 584.00 Plumb Supply 4, 009.60
Requests for Written Quotations for two Sanitary Manholes were sent out to two manufactures. Two quotes were received. Cretex Concrete Products of Cedar Rapids, Iowa submitted the lowest quote in the amount of$2,544. 30. Prices include delivery.
Cretex Concrete Products 2, 544.30 County Materials 2, 880. 84
Source of Funds: Sewer Fund Balance Budgeted Item: X Budget Amendment Needed: No Item No. G.- 1 ./ C.
e L CITY OF OTTUMWA 12 FM ?: 21 zoll ' Staff Summary t
ACTION ITEM**
Council Meeting of: May 19, 2015
Rachel Jones
Prepared By
WPCF Kam Reeves
Department Department Head
Aga. • . . A A..- P - 41 City Admi trator Approva
AGENDA TITLE: Resolution No. 132 - 2015. Approving the Plans, Specifications, Form of Contract, and Estimated Cost for the WPCF UltraViolet Disinfection System.
Public hearing required if this box is checked.**
RECOMMENDATION: Pass and adopt Resolution No. 132 - 2015.
DISCUSSION: This project consists of making modifications to the existing chlorine contact tank, including demolition of some walls, construction of new channels and walls, and installing U- V equipment, structures, supports, gates, plates, and associated electrical work. This also includes filling, grading, and landscaping the construction site.
This project will let on May 12, 2015 with construction starting in the summer of 2015.
Source of Funds: Sewer Fund Budgeted Item: 151 Budget Amendment Needed: No This project is estimated at $ 700,000 and will be funded through the Sewer Fund. RESOLUTION # 132 - 2015
A RESOLUTION APPROVING THE PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE WPCF ULTRA- VIOLET DISINFECTION SYSTEM
WHEREAS, The City Council of the City of Ottumwa, Iowa has conducted a public hearing on the plans, specifications, form of contract, and estimated cost for the above referenced project; and,
WHEREAS, No objections to said plans, specifications, form of contract,
and estimated cost were received.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA THAT: The plans, specifications, form of contract, and estimated cost for the above referenced project are hereby approved and the Mayor is authorized to sign the contract.
19TH APPROVED, PASSED, AND ADOPTED, THIS day of May, 2015.
City of Ottumwa, Iowa
Tom X. Lazio, Mayor
ATTEST :
Amanda Valent, City Clerk Item No. G.- 2./ C.
r. r :; ;,
r, CITY OF TUMW1 Staff Sun mnary_.
ACTION ITEM**
Council Meeting of: May 19, 2015
Peggy Eskew Prepared By Health & Inspections Jody Gates wf'' 1 Department Department Head
City Admi istrator Apprlal
AGENDA TITLE: Resolution No. 136 - 2015, accepting the bid and approve the sale of 713 Gladstone to Senaida Patino-Andrade.
I 1 ** Public hearing required if this box is checked.**
RECOMMENDATION: Pass and adopt Resolution No. 136 - 2015.
DISCUSSION: The City accepted bids for this property until May 12th and received four bids. The best bid was $ 9, 550 from Senaida Patino - Andrade. The property will be transferred by quit claim deed and the buyer will pay all costs of conveyance.
Source of Funds: Budgeted Item: Budget Amendment Needed RESOLUTION No. 136 - 2015
A RESOLUTION ACCEPTING THE BID AND APPROVING THE SALE OF CITY OWNED PROPERTY LOCATED AT 713 GLADSTONE TO SENAIDA PATINO-ANDRADE FOR THE SUM OF $$ 9,550.00
WHEREAS, the City of Ottumwa, is the present title holder to the property legally described as Lot 6 in Block 6 in Overman' s Addition to Richmond, now in the City of Ottumwa, Iowa also known as 713 Gladstone; and
WHEREAS, pursuant to Resolution No. 86 - 2015 approved, passed and adopted April 7, 2015 by the City Council authorized and directed the City Clerk to publish notice regarding the sale of said property to the successful bidder; and
WHEREAS, the City accepted sealed bids for the abovementioned property until May 12, 2015; and
WHEREAS, the City received four bids; and
WHEREAS, Senaida Patino-Andrade submitted the best bid in the amount of$ 9,550.00; and
WHEREAS, the property will be transferred by quit claim deed, with no abstract, and the buyer shall pay all costs associated with the conveyance of the property including any property taxes owed; and
WHEREAS, the buyer will repair the property in conformance with applicable City Codes and submit a six-month repair plan to the Health Department no later than thirty days after the property is transferred.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA, that the bid received from Senaida Patino-Andrade, in the amount of 9, 550.00 be and it is hereby accepted and the sale of said property is approved and the Mayor and City Clerk are hereby authorized to sign the appropriate deed on behalf of the city conveying said property
19TH PASSED AND ADOPTED this day of May 2015.
City of Ottumwa, Iowa
ATTEST: Tom X. Lazio, Mayor
Amanda Valent, City Clerk 1 magettuitteasms_...„
CITY OF BRIDGES... RIVER OF OPPORTUNITY
BIDS RECEIVED 713 GLADSTONE STREET May 12, 2015
BIDDER AMOUNT BID
Senaida Patino-Andrade 9, 550.00
Beatriz Lopez 5, 000.00
Jose Soto 3, 100. 00
El Mostafa Ahmen 640.00
City of Ottumwa 105 East Third Street, Ottumwa, Iowa 52501
Telephone 641 - 683- 0600 Fax 641 - 683- 0613 PURCHASE AGREEMENT BID FORM FOR 713 GLADSTONE STREET, OTTUMWA, IOWA
This proposal is for a City owned property located at 713 Gladstone Street, Ottumwa, Iowa legally known as Lot No. Six (6) in Block No. Six in Overman' s Addition to Richmond, now in the City of Ottumwa, Wapello County, Iowa. The property is located in a R-3 zoning district and must be used in that regard.
The property is offered for sale subject to the following conditions: A bid security in the form of a certified check in the amount of 10%0 of the bid price is required to be submitted with the proposal. Minimum bid is $ 500. 001 The property will be transferred by Quit Claim Deed with no abstract.
It is understood that the City of Ottumwa reserves the right to accept or reject any or all proposals, to disregard any formality in connection therewith, or to accept any proposal which in its opinion is in the best interest of the City.yBidders understand that the costs of theme conveyance (publishing the public hearing notice, recording fees and preparation of deed) and the property taxes are costs that are in addition to the total,purchase price offered for the property
It is understood and agreed that a Purchase Agreement Form, once submitted and opened, cannot be withdrawn without the consent of the City of Ottumwa. 5iD. °
TOTAL PURCHASE PRICE OFFERED FOR THIS PROPERTY
If my proposal is accepted, I the undersigned further agree to keep the property free of any and all nuisances and to keep the grass cut below 10" in height. Senai(142 Anricosk, 6 f1.0 ~--` 61' NAME OF BIDDER (PRINTED) TELEPHONE NUMBER
573 O d.eY) S
Of-J' v M 4VO - I- Pc 512 5'D/
MAILING ADDRESS SIGNATURE 213 15'
DATE EMAIL ADDRESS Item No. G.- 3 ./ C.
5
r, , 13 t Y OF 'OTTUMWA Staff Summary
ACTION ITEM**
Council Meeting of: May 19, 2015
Ed Courton
Prepared By Planning & Development Jody Gates Department r Department Head niP2Are oe Helf berger City Administrator Approval AGENDA TITLE: Ordinance No. 3080- 2015 an Ordinance amending Zoning Ordinance# 2887 of the City of Ottumwa, Iowa, as amended, and as set forth in Appendix "A" of the Municipal Code, City of Ottumwa, Iowa, by changing the zoning classification on certain property at 312 East Alta Vista from R- 1 to PUD, City of Ottumwa, Wapello County, Iowa 0 **Public hearing required if this box is checked ** RECOMMENDATION: Pass the first consideration of Ordinance No. 3080-2015 Waive the second and third consideration and pass and adopt Ordinance No. 3080-2015 DISCUSSION: The project is named the Vogel Building PUD, and it involves the former St. Joseph' s hospital complex, which contains the existing hospital building, nurses' residence and other incidental structures. The hospital operated until several years ago. Since that time, the facility has remained vacant and slowly deteriorated to its present condition. Source of Funds: Budgeted Item: Budget Amendment Needed: The surrounding neighborhood is single-family residential and westerly of the property is the Vogel historic district. The developer plans to re- purpose and restore the two existing buildings. The interior of the main buildings will be remodeled to accommodate seventy ( 70) apartment units and accessory commercial uses totaling no more than 3, 900 square feet, all of which will be in harmony with the adjacent residential neighborhood. On April 21, 2015, the City Council adopted a new PUD Ordinance, of which this project was reviewed and is in conformance. The new PUD section of Appendix "A" of the Ottumwa Municipal Code requires approval of both a PUD zoning district classification and a conceptual plan, as part of the initial entitlement. (Accompanying this ordinance is a resolution to approve the conceptual plan) With respect to the 2001 Ottumwa Comprehensive Plan, the proposed project is consistent with the FLUM"). existing Comprehensive Plan and, more specifically, the Future Land Use Map (" The FLUM designation is " Hospital Mixed Use" and typical zoning districts for this designation are OA- 1, C- 1 along with all residential zoning districts. The PUD land uses are consistent with the designated FLUM designation and overall Comprehensive Plan. At the May 4, 2015, Planning and Zoning Commission meeting, the Commission voted unanimously ( 9- 0) to recommend approval of the rezone request to PUD. There was one public comment expressed at the meeting, and it was in favor of the rezone request . Since there was no opposition, staff is recommending to waive the second and third considerations and pass and adopt the subject ordinance. ORDINANCE NO. 3080- 2015 AN ORDINANCE AMENDING ZONING ORDINANCE #2887 OF THE CITY OF OTTUMWA, IOWA, AS AMENDED, AND AS SET FORTH IN APPENDIX" A" OF THE MUNICIPAL CODE- CITY OF OTTUMWA, IOWA, BY CHANGING THE ZONING CLASSIFICATION ON PROPERTY LOCATED AT 312 EAST ALTA VISTA FROM R- 1 TO PUD, CITY OF OTTUMWA, WAPELLO COUNTY, IOWA. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA, THAT: SECTION 1 Zoning Ordinance# 2887- 2000 of the City of Ottumwa, Iowa, as amended and as set forth in Appendix " A" of the Municipal Code City of Ottumwa, Iowa be and the same is hereby amended and changed to conform with this ordinance on the following described property, to wit: Part of the Northwest Quarter of the Southeast Quarter of Section Eighteen ( 18), Township 72 North, Range 13 West of the 5th P. M., in Wapello County, Iowa; described as follows: Commencing 30 feet East of the Northwest Corner of the Southeast Quarter, Section 18, Township 72, Range 13; thence South 38 rods and 14 1/ 4 feet; thence East 20 rods and 9.65 feet; thence North 38 rods and 14 1/ 4 feet; thence West 20 rods and 9. 65 feet to the point of beginning; containing five acres, more or less; known and designated on the Auditor's Plat Books as Auditor's Lot 12 of the Southeast Quarter of Section 18, Township 72, Range 13; More properly described as: A part of the Northwest Quarter( NW 1/ 4) of the Southeast Quarter( SE 1/ 4) of Section 18, Township 72 North, Range 13 West of the 5th P. M. in the City of Ottumwa, Wapello County, Iowa, described as follows, to-wit: Commencing at the Northwest Corner of the said NW 1/ 4 of the SE 1/ 4 of Section 18; thence on an assumed bearing of East along the North line ofthe said SE 1/ 4 of Section 18, a distance of 33. 00 feet to the point of beginning of the tract of land herein described; thence South 00°- 16'- 35" West along the East line of the 63. 00 foot wide N. Ash Street, a distance of 626.93 feet to the point of intersection with the North line of the 60.00 foot wide Vanness Avenue; thence North 89°- 48'- 10" East along the said North line of Vanness Avenue, a distance of 338.93 feet; thence North 00°- 20'-05" East along the prorated lot line between Auditor's Lot 12 and Auditor's Lot 11 of the said SE 1/ 4 of Section 18, a distance of 625.77 feet to a point on the said North line of the SE 1/ 4 of Section 18; thence West along the said North line of the SE 1/ 4 of Section 18, a distance of 339.56 feet to the point of beginning, containing 4.88 acres more or less and being known and designated on the Auditor's Plat Book in the office of the Auditor and on the Auditor's Lot Plat book in the office of the Recorder, Wapello County, Iowa, as Auditor's Lot Twelve( 12) of the Southeast Quarter( SE 1/ 4) of Section 18, TWP. 72 N., R. 13W. ofthe 5th P.M.,Wapello County, Iowa and being subject to all ofthat part of the above described tract of land that is now being used for public roadway purposes. As set out on Plat of Survey dated June 11, 1987 and filed June 19, 1987. Plat Record 3- C Page 63 ofWapello County Recorder. ALSO: Commencing 22 rods and 7.65 feet East of the Northwest Corner of the Southeast Quarter of Section 18, Township 72, Range 13 West; thence South 38 rods 141/ 2 feet; thence East 20 rods and 9.65 feet; thence North 38 rods 14 1/ 2 feet; thence West 20 rods and 9.65 feet to the place of beginning, containing five acres, known and designated, on the Auditor's Plat Book as Auditor's Lot number Eleven 11) of the Southeast Quarter of said Section Eighteen( 18), Township 72, Range 13 in Wapello County, Iowa. More properly described as: A part of the Northwest Quarter( NW 1/ 4) ofthe Southeast Quarter( SE 1/ 4) of Section 18, Township 72 North, Range 13 West of the 5th P.M., in the City of Ottumwa, Wapello County, Iowa, described as follows, to- wit: Commencing at the Northwest corner of the said NW 1/ 4 of the SE 1/ 4 of Section 18; thence on an assumed bearing of East along the North line of the said SE1/ 4 of Section 18, a distance of 372.56 feet to the point of beginning of the tract of land herein described; thence South 00°- 20'-05" West along the prorated lot line between Auditor's Lot 12 and Auditor's Lot 11 of the said SE 1/ 4 of Section 18, a distance of 625.77 feet to the point on the North line of the 60.00 foot wide Vanness Avenue, said point also being located North 89°-48'- 10" East, a distance of 338.93 feet from the point ofintersection of the said North line of the 60.00 foot wide Vanness Avenue with the East line of the 63. 00 foot wide N. Ash Street; thence North 89°- 48'- 10" East along the said North line of Vanness Avenue, a distance of 338.93 feet to the Southwest corner of Lot 1 of Bailey's Subdivision of Auditor's Lot 10 of the NW 1/ 4 of the SE 1/ 4 of said Section 18, said corner is also located South 89°- 48' 10" West, a distance of 148. 7 feet from an original iron pin at the Southeast Corner of said Lot 1; thence North 00°-23'- 35" East along the West line of the said Bailey's Subdivision being 148. 7 feet West of and parallel with the West line ofN. Elm Street as heretofore monumented with iron pins in said Bailey's Subdivision, a distance of 624.60 feet to the point on the said North line of the SE 1/ 4 of Section 18; thence West along the said North line of the SE 1/ 4 of Section 18, a distance of 339.56 feet to the point of beginning, containing 4.87 acres more or less and being known and designated on the Auditor's Plat Book in the office of the Auditor and on the Auditor's Lot Plat Book in the office of the Recorder Wapello County, Iowa as Auditor's Lot Eleven( 11) ofthe Southeast Quarter( SE 1/ 4) of Section 18, TWP. 72 N.,R. 13 W. of the 5th P.M. Wapello County, Iowa, subject to an Easement to the Ottumwa Gas Company now Iowa- Illinois Gas and Electric Company for a pipe line as found of record in Book 160, Page 643, in the office of the Recorder, Wapello County, Iowa, and also being subject to all ofthat part ofthe above described tract ofland that is now being used for public roadway purposes. As set out on Plat of Survey dated June 11, 1987 and filed June 19, 1987. Plat Record 3- C Page 63 ofWapello County, Recorder, and also known as 312 East Alta Vista. be and the same is hereby changed from its present zoning classifications of" R- 1" Single Family Residential to Planned Unit Development " PUD." SECTION 2 The official zoning map of the City of Ottumwa, Iowa duly designated as such, and on file in the office of the City Clerk and the Wapello County Recorder, is hereby amended and changed to conform to this ordinance and the City Clerk, pursuant to Section 24 of the Zoning Ordinance 2887- 2000, as amended, is hereby directed to record a certified copy of this said ordinance with the Wapello County Recorder and attach a certified copy of this said ordinance to the official zoning map. SECTION 3 This ordinance shall be in full force and effect, from and after its passage, adoption and approval and publication as required by law, unless a subsequent effective date is set out hereinabove. SECTION 4 When this ordinance is in effect, it shall automatically supplement, amend and become a part of the said Code of Ordinance (Municipal Code) of the City of Ottumwa, Iowa. PASSED on its first consideration the day of 2015. PASSED on its second consideration the day of 2015. Requirement of consideration and vote at two (2) prior council meetings suspended the day of 2015 APPROVED this day of 2015. CITY OF OTTUMWA, IOWA By: Tom X. Lazio, Mayor No action taken by Mayor. Vetoed this day of 2015. Tom X. Lazio, Mayor Repassed and adopted over the veto this day of 2015. Veto affirmed this day of 2015 by failure of vote taken to repass. Veto affirmed no timely vote taken to repass over veto. ATTEST: Amanda Valent, City Clerk Vogel Building PUD i,, _* P--; ffr4f- 4-,ri' -- '--. ne, _ k.•.,,_ , -, ,. , ,, ..! .-- . - - A` 1f4i ''' -,„,46:,.. , ,,. lupot,.. 4 4,„ A.4' 4 - - - l', , i , a*-:4; *-'''''' 1,--,-41,,, .. :, , ---„ ' Th ,, , s j r E Sld FEE ;, 1 -: 4 -- ni ,--A. ..7,..,. ikts ' 1 i318$ s$ 1: tiE 24s E a 4 F '€ 4 t. FIj_ 4 s 4Az.'' 5c 744' 1 - '* ..,--, 1-: , r Puy 1-4,4. t_ - 1 1 v i tit 14 r 4-' 3 4sz: ki g. sail vr44. , Z ir. ubject Property t A 12 East Alta Vista r 4' . IT° over_ 1:3 41:41(iit l 013 4 Future Land Use Map ("FLUM") designation 0 I II 0 ___E- I.. Indian Hills W **. 0 Comnmmts- College I t Hospital Mixed Use 4. 11111 o MINA r - .. 11 tit 1 I DP 14• Hlsto C I' I j 41 i a 0 i Cemetery Zoning District 1 kty..6.--3,-..er; DJ"' 3finj.. •. Y' . ` W M 0 nn i- r4 1. W. Golf t»,;e a R- 1 Single Family Residential Country Club Pi. F Lawthorne Dr. i E. Alta Vna.ta .Ave. Vista Ave. s• N. Jfline Ave. i = .--, ve-_. u-:.y i J: U.l ti i ET Pike St. Planning and Development City Hall; Room 300 TIUtWi 105 East Third Street Ottumwa, IA 52501 CITY OP BRIDGES _ RIVER OF OPPORTEINiiY APPLICATION TO REZON1E PROPERTY APPLICANT INFORMATION Name: 312 East Alta Vista LLC Phone: 5157109495 Address: 130 E 3rd st. Suite 400 City: Des Moines State: IA ZIP Code: 50323 E- mail: [email protected] PROPERTY INFORMATION Business Name: Vogel Building Proposed Property Use: Multi-family housing and ammenities Property Manager (If different from applicant): Address: City: State: ZIP Code: E- mail: REZONE INFORMATION Current Zoning Classification R- 1 Requested Zoning Classification PUD SIGNATURES I authorize the verification of the information provided on this form and have attached all required documentation. Signature of applicant: g7) Date: 4/ 24/ 15,... Submittal Checklist 0 Full Legal Description( Deed) 0 List of all property owners within 200 feet radius of property 0 Letter to the Plan Commission " Why you want the property rezoned" 0 Application fee(Non-refundable) $50. 00 and $200.00 PUD 0 Site Plan Page 1 of 3 n _ KF: RCOFM OR _ I _ _ 1 N " l P C I C E C T S, April 23, 2015 Ed Courton City of Ottumwa Planning and Development Department 105 East Third Street Ottumwa, IA 52501 Re: VOGEL BUILDING PUD NARRATIVE Ed: Attached to this document, you will find the narrative for the PUD submittal for the Vogel Building at 312 Alta Vista in Ottumwa. We are also submitting a concept site plan, floor plans and renderings of the building, and the completed application. It is my understanding that this project is on the agenda for the Planning and Zoning Commission Meeting on May 4, 2015. Please' let me know if you need anything else prior to that meeting. Sincerely, Dan Rice, AIA Project Architect drice@realizeyourvision. net 3706 Ingersoll I Des Moines, Iowa 50312 I p 515 279 88180 I \ RCH, TECTS THE VOGEL BUILDING PUD NARRATIVE SITE: The project occupies approximately 10 acres in the northeast section of Ottumwa. The site is bounded to the north by East Alta Vista Avenue, to the west by North Ash Street, to the south by Vanness Avenue, and to the east by the rear lot lines of the houses to the west side of North Elm Street. Vogel Place Historic District is just to the west of the site. Vogel Street runs east-west and the easternmost portion terminates at the site' s circle drive. The surrounding area is primarily single family residences, with the exception of the Ottumwa Country Club, which is to the north. New trees, bushes, and ground cover will be planted on site. The species will be selected in accordance with the approved list from the City of Des Moines Municipal Code. New earthen berms will provide some site relief and help break up the hard edges of the building and parking. Landscaping islands will be provided within the parking lots and lighting will be installed. A swimming pool and pool deck will be added. The northernmost portion of the south parking lot will be reclaimed as green space. The large open space to the east of the buildings will remain for the use of the residents and maintained by the developer. BUILDINGS: There are three existing buildings on the site, the St. Joseph Hospital building, the Nurses' Residence, and a small masonry garage building. The exteriors of the St. Joseph Hospital building and the Nurses' Residence will be restored. The garage structure is in disrepair and will be demolished. The interiors of the remaining buildings will be converted into residential units and amenities for the residents. Some of the upper level units will have access to private roof patios. Interior amenities for the residents will include, a pool lounge space, gym facilities, and a small café. In addition, the existing chapel space will also be restored as a communal gathering space with an adjacent shared kitchen. In addition to the units and amenities, there will be a small commercial space ( 2, 400sf) in the south end of the Nurses' Residence. Possible uses for that space are as follows: Clinics or group medical centers, including dental clinics, but not including animal clinics or hospitals. The office of a doctor, dentist, osteopath, chiropractor, optometrist, chiropodist, or similar profession Business and professional offices including the following. Law, engineering, architecture, real estate, insurance, accounting and bookkeeping, and similar uses, but not including uses involving retail sales or nonprofessional services. Beauty shops and barbershops. The studio of a professional photographer, artists, musicians, designers or similar creative arts. Day nursery, day care center, or nursery school Special interest classrooms such as those for music and/ or instrumental lessons. 3706 Ingersoll I Des Moines, Iowa 50312 I p 515 279 881 K_ P `- .. _ i i L L) IF_! i I LEN I AR : H! TEC S, INC. PARKING: The outdoor surface parking will be provide in the two existing parking lots to the north and south. The lots will be upgraded with new paving and islands, as well as site lighting. Interior parking will be developed in two locations on the site. A portion of the first floor of the existing Hospital building will be converted into interior parking. Secondly, a new parking structure will be constructed to the east of the Hospital building and north of the Nurses' Residence. This structure will be recessed into the ground and mostly hidden by slightly modifying the existing contours to help limit its visual impact on the site. A portion of the roof of the structure will become part of the pool deck. The remaining portion of the roof will be a green roof to help limit the site' s stormwater impact. 3706 Ingersoll I Des Moines, Iowa 50312 I p 515 279 881 a-- i i i r 1 I______!___ LA L T i 1 1 1 i ii 1 I I 111 ' 8 ' LE i 1 1 i 1 L------' ''''''' = 1- 1 i i i u— i 1 i IIIIII 1111i . i' 1 1 1 I i \ ISOM ASM DiREET 7 f •-•GPG? 0- I i 1 E 2, 0 Tp Ia. r i tt-2 A will to' Mt; !:• 2,1' e: laill :'-,------2— ------i WWIIIIik.iII 1 OA il''', iii0110111Mitifr tr oi. • io.Pi i ! ylrAV 11141 . J 1; J „ 7'‘,\,,,,5 ' / , 41'a -::: el:, :-!:_, AV 1 ilerfr= 1 2 A* 1 Fikv , rillii. e 2 r,_ f 5 : t: i 22 C C:'7 J,' i A s 2 . 1 II' lar CY' 1,-. m I ' jilr 0 IM ; El '''', 741k " 4• 41' i ‘ i--' ------e 0 • i • 4 eh Anar- l 4 if'6. "i'6' - ..trt: il,) 1-., w' TOTB:; 4' 1. i ^ ix 1 1111110i 0. 41111 0,0 I i i 0 ..,,,z- 3 ono 14" iv ' 141: hiPA 41, 410]§: —-- i 0 e: t, r.) D\ k - 7 - e•, z 1- 1: 7 o oi,.- I.,'"' s.° NURSES RESIDE/ 4CE IR , ' 0" i r Av 4 • I It. 0 APT/ P2•AP,..,iv, T,, 2-—--— F g4.; fi:4Aag 0 Z ii ;: i ii i i I 4 1 i i c. I- 1 - r I/ 31N flt• , L. NORTH ELMS.. ir N 7 I i i 1 I I i i I 1 I'— PRELIMINARY NOT FOR CONSTRUCTION 5.-2, 2 222222," 72.22 WALKER I COEN I LORENTZEN I THE VOGEL BUILDING g-, -.. i.- = -gi.,,,- ggl--..-g •;.;.,.: 0--_, ,..,,,, I architects, p ;-'- =: ' 2" .: 1 3 0 .71 0 '-.=' 8 a i 312 EAST ALTA VISTA 9 0 . o i t F. OTTUMWA, IOWA 52501 5.) 279, 818 1 C Ts FOUNDATION 3 2 May 4, 2015 o Cannecivg O*p»mtunit Tima, trrnr•%=' e•k, Mr. Ed Courton, City Planner City of Ottumwa 105 East Third Street Ottumwa Iowa 52501 Re: Vogel Building Project and Blackbird Investments Dear Mr. Courton: The Ottumwa Regional Legacy Foundation board of directors and staff fully support the efforts of Blackbird Investments to renovate the former St. Joseph Hospital into premium apartments and amenities to be known as The Vogel Building. This project preserves an historic building that has a rich heritage in our community. The exterior and interior design concepts compliment the surrounding community. Most importantly, the Vogel Building will provide much needed premium housing with amenities sorely lacking in Ottumwa and expected by newcomers. As part of the due diligence process, Legacy Foundation coordinated interviews between the Blackbird team and leaders in our community. Repeatedly executives expressed their frustration over losing talented candidates due to the lack of attractive temporary housing. We encourage the city of Ottumwa and the various review committees to support this project and work with Blackbird Investments on creating a favorable environment in Ottumwa for investors, developers, and employers. Regards, R. Bradley Li President and CEO Ottumwa Regional Legacy Foundation Cc: Mr. Byron Leu, Chairman, Ottumwa Regional Legacy Foundation Board of Directors 101 South Market, Suite 201 • Ottumwa, Iowa 52501 • 641. 455.5260 • www.orlf.org PLEASE PUBLISH April 30, 2015 NOTICE OF PUBLIC HEARING Notice of public hearing on a rezoning application for a Planned Unit Development District (PUD). TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council will hold a public hearing at 6: 30 p.m. on Tuesday May 19, 2015 at City Hall in the City of Ottumwa, Iowa. The public hearing will be held on a request that the following legally described property be rezoned from" R- 1" Single Family Residential to Planned Unit Development( PUD) District under Section 18 Planned Unit Development, Appendix A of the Ottumwa Municipal Zoning Ordinance: TRACT 4" ( ALTA VISTA CAMPUS) Part of the Northwest Quarter of the Southeast Quarter of Section Eighteen ( 18), Township 72 North, Range 13 West of the 5th P. M., in Wapello County, Iowa; described as follows: Commencing 30 feet East of the Northwest Corner of the Southeast Quarter, Section 18, Township 72, Range 13; thence South 38 rods and 14 1/ 4 feet; thence East 20 rods and 9.65 feet; thence North 38 rods and 14 1/ 4 feet; thence West 20 rods and 9. 65 feet to the point of beginning; containing five acres, more or less; known and •designated on the Auditor's Plat Books as Auditor's Lot 12 of the Southeast Quarter of Section 18, Township 72, Range 13; More properly described as: A part of the Northwest Quarter( NW 1/ 4) of the Southeast Quarter( SE 1/ 4) of Section 18, Township 72 North, Range 13 West of the 5th P. M. in the City of Ottumwa, Wapello County, Iowa, described as follows, to- wit: Commencing at the Northwest Corner of the said NW 1/ 4 of the SE 1/ 4 of Section 18; thence on an assumed bearing of East along the North line of the said SE 1/ 4 of Section 18, a distance of 33. 00 feet to the point ofbeginning of the tract of land herein described; thence South 00°- 16'- 35" West along the East line of the 63. 00 foot wide N. Ash Street, a distance of 626.93 feet to the point of intersection with the North line of the 60.00 foot wide Vanness Avenue; thence North 89°- 48'- 10" East along the said North line of Vanness Avenue, a distance of 338.93 feet; thence North 00°- 20'-05" East along the prorated lot line between Auditor's Lot 12 and Auditor's Lot 11 of the said SE 1/ 4 of Section 18, a distance of 625.77 feet to a point on the said North line ofthe SE 1/ 4 of Section 18; thence West along the said North line of the SE 1/ 4 of Section 18, a distance of 339.56 feet to the point of beginning, containing 4.88 acres more or less and being known and designated on the Auditor's Plat Book in the office of the Auditor and on the Auditor's Lot Plat book in the office of the Recorder, Wapello County, Iowa, as Auditor's Lot Twelve( 12) of the Southeast Quarter( SE 1/ 4) of Section 18, TWP. 72 N., R. 13W. of the 5th P.M.,Wapello County, Iowa and being subject to all of that part of the above described tract of land that is now being used for public roadway purposes. As set out on Plat of Survey dated June 11, 1987 and filed June 19, 1987. Plat Record 3- C Page 63 ofWapello County Recorder. ALSO: Commencing 22 rods and 7.65 feet East of the Northwest Corner of the Southeast Quarter of Section 18, Township 72, Range 13 West; thence South 38 rods 14 1/ 2 feet; thence East 20 rods and 9. 65 feet; thence North 38 rods 14 1/ 2 feet; thence West 20 rods and 9.65 feet to the place of beginning, Book as Auditor's Lot number Eleven containing five acres, known and designated, on the Auditor's Plat 11) of the Southeast Quarter of said Section Eighteen( 18), Township 72, Range 13 in Wapello County, Iowa. More properly described as: A part of the Northwest Quarter( NW 1/ 4) of the Southeast Quarter( SE 1/ 4) of Section 18, Township 72 North, Range 13 West of the 5th P. M., in the City of Ottumwa, Wapello County, Iowa, described as follows, to-wit: Commencing at the Northwest corner of the said NW 1/ 4 of the SE 1/ 4 of Section 18; thence on an assumed bearing of East along the North line of the said SE1/ 4 of Section 18, a distance of 372.56 feet to the point of beginning of the tract of land herein described; thence South 00°- 20'- 05" West along the prorated lot line between Auditor's Lot 12 and Auditor's Lot 11 of the said SE 1/ 4 of Section 18, a distance of 625.77 feet to the point on the North line of the 60.00 foot wide Vanness Avenue, said point also being located North 89°- 48'- 10" East, a distance of 338.93 feet from the point of intersection of the said North line of the 60.00 foot wide Vanness Avenue with the East line of the 63. 00 foot wide N. Ash Street; thence North 89°- 48'- 10" East along the said North line of Vanness Avenue, a distance of 338. 93 feet to the Southwest corner of Lot I of Bailey's Subdivision of Auditor's Lot 10 of the NW 1/ 4 of the SE 1/ 4 of said Section 18, said corner is also located South 8°- 48' 10" West, a distance of 148.7 feet from an original iron pin at the Southeast Corner of said Lot 1; thence North 23%35" East along the West line of the said Bailey's Subdivision being 148. 7 feet West of and parallel with the West line of N. Elm Street as heretofore monumented with iron pins in said Bailey's Subdivision, a distance of 624.60 feet to the point on the said North line of the SE 1/ 4 of Section 18; thence West along the said North line of the SE 1/ 4 of Section 18, a distance of 339.56 feet to the point of beginning, containing 4.87 acres more or less and being known and designated on the Auditor's Plat Book in the office of the Auditor and on the Auditor's Lot Plat Book in the office of the Recorder Wapello County, Iowa as Auditor's Lot Eleven( 11) of the Southeast Quarter( SE 1/ 4) of Section 18, TWP. 72 N.,R 13 W. of the 5th P.M. Wapello County, Iowa, subject to an Easement to the Ottumwa Gas Company now Iowa- Illinois Gas and Electric Company for a pipe line as found of record in Book 160, Page 643, in the office of the Recorder, Wapello County, Iowa, and also being subject to all ofthat part ofthe above described tract ofland that is now being used for public roadway purposes. As set out on Plat of Survey dated June 11, 1987 and filed June 19, 1987. Plat Record 3- C Page 63 ofWapello County,Recorder. in Ottumwa, Wapello County, Iowa, more commonly known as 312 E. Alta Vista Ave. All persons interested in the above proposed change in zoning are invited to be present at the above time and place on the date mentioned to present their objections to, or arguments for the proposed change in zoning classification. FOR THE CITY OF OTTUMWA Amanda Valent, City Clerk 000- Item No. G.- 3 ./D. to . _ . r1 L 7. CITY OF OTTUMWA Staff Summary ACTION ITEM** I Council Meeting of: May 19, 2015 Ed Courton Prepared By Planning & Development Jody Gates Department Department Head i 5,7...e.._ i9. oe Helfe erger City Administrator Approval AGENDA TITLE: Resolution No 133- 2015 a Resolution to approve the Vogel Building PUD units and +/- 3, 900 Conceptual Plan consisting of seventy (70) multi-family dwelling square feet of accessory commercial uses located at 312 East Alta Vista, City of Ottumwa, Wapello County, Iowa RECOMMENDATION: Pass and adopt Resolution No. 133- 2015 to approve the Vogel Building PUD Conceptual Plan consisting of seventy (70) multi- family dwelling units and +/- 3, 900 square feet of accessory commercial uses. DISCUSSION: Pursuant to Section 18 of Appendix "A" of the Municipal Code, City of Ottumwa, Iowa, the developer is seeking approval of the Conceptual Plan. The developer plans to re- purpose and restore the two existing buildings by remodeling the interior of the buildings to accommodate seventy ( 70) apartment units and accessory commercial uses compatible with the adjacent residential neighborhood. Budgeted Item: Budget Amendment Needed: Source of Funds: The building plans depict some of the upper level units with access to ' private roof patios. Interior amenities for the residents will include a pool lounge space, gym facilities, and a small café. A swimming pool and pool deck will be added as amenities for the residents. A portion of the roof will become part of the pool deck. The remaining portion of the roof will be a green roof to help limit the project's storm water impact. The existing chapel space will also be restored, as a communal gathering space with an adjacent shared kitchen. Notwithstanding the units and amenities, the developer is proposing commercial space (+/- 2, 400 s. f.) in the south end of the nurses' building. The uses may include medical/ professional offices, personal services and a daycare, all of which can be compatible with the overall project and adjacent residential neighborhood. Any additional use( s) other than those described in the application materials, including the conceptual plan are prohibited, and an amendment to the PUD would be required if the developer wanted to add more commercial uses. The conceptual plan further illustrates ample off-street parking with a total of 198 parking spaces, which exceeds the parking standard. In addition, the existing two parking lots situated north and south of the two buildings will be resurfaced with new pavement, landscape islands and site lighting. New landscaping will be installed consisting of trees, scrubs and ground cover (grass) throughout the site and adjacent to existing buildings, parking lots and common grounds. New earthen berms will provide some site relief and help break up the hard edges of the building and parking lot from North Ash Street. The eastern half of the site will remain undeveloped, and it may be used by the residents, as open space or recreation. Maintenance of the site will be performed by the developer. Staff is recommending approval of the conceptual plan contingent upon the following four (4) conditions of approval: 1. In accordance with Section 18. 06, the developer has two (2) years to obtain approval from the City for the Development Plan. 2. Prior to any building permit issuance, the Development Plan must be approved by the Planning Director in accordance with Section 18. 09. 3. Sidewalks shall be installed along the three abutting roads facing the sites East Alta Vista, Vanness Avenue and North Ash Street. 4. No additional land uses, other than those expressly described, as part of the conceptual plan shall be allowed, unless an amendment to the Conceptual Plan is approved by the City Council. Page 2 RESOLUTION No. 133 - 2015 A RESOLUTION TO APPROVE THE VOGEL BUILDING PUD CONCEPTUAL PLAN CONSISTING OF SEVENTY MULTI- FAMILY DWELLING UNITS AND +/- 3, 900 SQUARE FEET OF ACCESSORY COMMERCIAL USES LOCATED AT 312 EAST ALTA VISTA, CITY OF OTTUMWA, WAPELLO COUNTY, IOWA WHEREAS, the applicant, 312 East Alta Vista, LLC, submitted a PUD rezone application and conceptual plan in accordance with Section 18 " Planned Unit Development" of Appendix "A" of the Municipal Code, Ottumwa, Iowa on April 23, 2015; and WHEREAS, the property owner called the project the Vogel Building PUD; and WHEREAS, the Vogel Building PUD conceptual plan has been reviewed by City staff and is found to be in general compliance with Section 18. 04 of Appendix "A" of the Municipal Code, Ottumwa, Iowa; and WHEREAS, the conceptual plan further illustrates the placement of buildings, site improvements, open space and land uses depicted on the site plan and the Vogel Building PUD narrative; and WHEREAS, on May 4, 2015, the Planning and Zoning Commission, unanimously approved the conceptual plan 9- 0 at a public hearing and forwarded a recommendation of approval to the City Council contingent upon four( 4) conditions of approval; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA: That the 19th day of May 2015 at 6: 30 PM in the City Council chambers on the second floor of City Hall in the City of Ottumwa, Iowa, that certain Vogel Building PUD conceptual plan is hereby approved contingent upon the following four( 4) conditions of approval: 1. In accordance with Section 18. 06, the developer has two ( 2) years to obtain approval from the City for the Development Plan. 2. Prior to any building permit issuance, the Development Plan must be approved by the Planning Director in accordance with Section 18. 09. 3. Sidewalks shall be installed along the three abutting roads facing the site: East Alta Vista, Vanness Avenue and North Ash Street. 4. No additional land uses, other than those expressly described, as part of the conceptual plan shall be allowed, unless an amendment to the Conceptual Plan is approved by the City Council. PASSED AND ADOPTED this 19th day of May, 2015. City of Ottumwa, Iowa Tom X. Lazio, Mayor ATTEST: Amanda Valent, City Clerk 3 April 23, 2015 Ed Courton City of Ottumwa Planning and Development Department 105 East Third Street Ottumwa, IA 52501 Re: VOGEL BUILDING PUD NARRATIVE Ed: Attached to this document, you will find the narrative for the PUD submittal for the Vogel Building at 312 Alta Vista in Ottumwa. We are also submitting a concept site plan, floor plans and renderings of the building, and the completed application. It is my understanding that this project is on the agenda for the Planning and Zoning Commission Meeting on May 4, 2015. Please let me know if you need anything else prior to that meeting. Sincerely, Dan Rice, AIA Project Architect [email protected] 3706 Ingersoll I Des Moines, Iowa 50312 I p 515 279 881811 r_ 273. ! NC. THE VOGEL BUILDING PUD NARRATIVE SITE: The project occupies approximately 10 acres in the northeast section of Ottumwa. The site is bounded to the north by East Alta Vista Avenue, to the west by North Ash Street, to the south by Vanness Avenue, and to the east by the rear lot lines of the houses to the west side of North Elm Street. Vogel Place Historic District is just to the west of the site. Vogel Street runs east-west and the easternmost portion terminates at the site' s circle drive. The surrounding area is primarily single family residences, with the exception of the Ottumwa Country Club, which is to the north. New trees, bushes, and ground cover will be planted on site. The species will be selected in accordance with the approved list from the City of Des Moines Municipal Code. New earthen berms will provide some site relief and help break up the hard edges of the building and parking. Landscaping islands will be provided within the parking lots and lighting will be installed. A swimming pool and pool deck will be added. The northernmost portion of the south parking lot will be reclaimed as green space. The large open space to the east of the buildings will remain for the use of the residents and maintained by the developer. BUILDINGS: There are three existing buildings on the site, the St. Joseph Hospital building, the Nurses' Residence, and a small masonry garage building. The exteriors of the St. Joseph Hospital building and the Nurses' Residence will be restored. The garage structure is in disrepair and will be demolished. The interiors of the remaining buildings will be converted into residential units and amenities for the residents. Some of the upper level units will have access to private roof patios. Interior amenities for the residents will include, a pool lounge space, gym facilities, and a small café. In addition, the existing chapel space will also be restored as a communal gathering space with an adjacent shared kitchen. In addition to the units and amenities, there will be a small commercial space ( 2, 400sf) in the south end of the Nurses' Residence. Possible uses for that space are as follows: Clinics or group medical centers, including dental clinics, but not including animal clinics or hospitals. The office of a doctor, dentist, osteopath, chiropractor, optometrist, chiropodist, or similar profession Business and professional offices including the following: Law, engineering, architecture, real estate, insurance accounting and bookkeeping, and similar uses, but not including uses involving retail sales or nonprofessional services. Beauty shops and barbershops The studio of a professional photographer, artists, musicians, designers or similar creative arts. Day nursery, day care center, or nursery school Special interest classrooms such as those for music and/ or instrumental lessons. 3706 Ingersoll I Des Moines, Iowa 50312 I p 515 279 88181111 PARKING: The outdoor surface parking will be provide in the two existing parking lots to the north and south. The lots will be upgraded with new paving and islands, as well as site lighting. Interior parking will be developed in two locations on the site. A portion of the first floor of the existing Hospital building will be converted into interior parking. Secondly, a new parking structure will be constructed to the east of the Hospital building and north of the Nurses' Residence. This structure will be recessed into the ground and mostly hidden by slightly modifying the existing contours to help limit its visual impact on the site. A portion of the roof of the structure will become part of the pool deck. 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JOSEPH HOSPITAL— GENERAL NOTES ELEVATIONS 14- 081 u vncinv . xx xwnno ox awri ua awrxnvn rw YUOwc<< ii; vr. uwnv innxi woxxwc<.nuannu iwna 313'-.c Itt. th NI VAND00001t At 11011A 9 1112-' nu namaiiwr, invr, iun — xnixnx • 14',• xeour Nvownvrrauawo,,cnn[ xniui Z o 0U Uc w N 3 n 1 II I II II II 111111 in 1 : 1 1 it ii i x L I N 0» III 11. 1 11 III Nei ! I: ` 111 1 14 • 111111 11I 1 I is° 11111 a1r 1 1' ICI II. I II Nei II I I gig II I II NMI wl at I a nww,µ , n 1 111 ' rrrl O III , IS 1I rrMl II ..-. I 1 II I I III I I III i III I, I I.:. III r II f 1 t , I ! , t ..,.. f.,,{ wi: i F!I i 1 0 Overall3132'= No:1'- 0`h Elwabon z O Z a LO O CO i'--- v' yd o Vwt < J O` Q' O < C/) > a 3 m0 1l I. I I w I III S Il tr r r 11lI men I1i ill !!! _... ' mm 1 Ilia Ii Atilt O u , iry b'''' Otio j .. . aw n Rill, I II tr . . III I ,! M MI I IP tr M ., P 1 I I II I II III a •• I O II i! 111 I rr M Nr rr , 1N r • rI lam` i I '- z I. SHEET 4' 1 r L. A202 w Exterior x s,, Elevation OasaZ? a Elevations ST. 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Ill iI 1J11T1 iti 111 IIIIIi i1111P, l I 111111) 1` I t IJ IF IT Ir IN H 111 I1T71111 11111 rH.1. iI IT Ili lit)i I11 h ' - Q O Eaet Eb va on SNa i • A207 J w NURSES fY BUILDING NURSES' RESIDENCE ELEVATIONS IIIlll—_ Sv' II" Item No. G.-4./ C. t_' 2S15 P,` 13 Fri 3' ' CITY OF OTTUMWA Staff Summary ACTION ITEM** Council Meeting of: May 19, 2015 Ed Courton Prepared By Planning & Development Jody Gates Department Department Head oe Helf_ berger City Administrator Approval AGENDA TITLE: Ordinance No. 3081- 2015 an Ordinance amending Zoning Ordinance# 2887 of the City of Ottumwa, Iowa, as amended, and as set forth in Appendix" A" of the Municipal Code, City of Ottumwa, Iowa, by changing the zoning classification on certain property at 410 t East Williams from C- 1 to R- 2, City of Ottumwa, Wapello County, Iowa Public hearing required if this box is checked ** RECOMMENDATION: Pass the first consideration of Ordinance No. 3081- 2015 DISCUSSION: The City is rezoning the property to be consistent with the surrounding residential uses and to provide an additional lot for redevelopment. The property is currently vacant and has an existing building on it. The building was constructed in the 1930's. The site was a former gas station and auto repair shop. Source of Funds: Budgeted Item: 7 Budget Amendment Needed It is the opinion of staff, a commercial use in this established residential neighborhood is inappropriate, and for this reason the City is requesting to rezone the property to R- 2 (" Two- Family Residential") to be consistent with the adjacent residences. No C- 1 zoned properties in the general vicinity are used as a commercial use — all are residential. The property is generally consistent with the 2001 Comprehensive Plan and Future Land Use Map FLUM"). The FLUM designation is " Low Density Residential" and typical zoning for this designation is R- 1 and the lot configurations and sizes are more appropriate with residential development than commercial. Consequently, the surrounding properties have developed into single-family residences. Staff believes that it is logical and consistent with the existing development pattern to allow R- 2 zoning rather than R- 1 since the adjacent residential district is R-2 and not R- 1. ORDINANCE NO. 3081- 2015 AN ORDINANCE AMENDING ZONING ORDINANCE #2887 OF THE CITY OF OTTUMWA, IOWA, AS AMENDED, AND AS SET FORTH IN APPENDIX" A" OF THE MUNICIPAL CODE-CITY OF OTTUMWA, IOWA, BY CHANGING THE ZONING CLASSIFICATION ON PROPERTY LOCATED AT 410 EAST WILLIAMS FROM C- 1 TO R-2, CITY OF OTTUMWA, WAPELLO COUNTY, IOWA. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA, THAT: SECTION 1 Zoning Ordinance# 2887- 2000 of the City of Ottumwa, Iowa, as amended and as set forth in Appendix " A" of the Municipal Code City of Ottumwa, Iowa be and the same is hereby amended and changed to conform with this ordinance on the following described property, to wit: A part of Lot Number Three ( 3) in Block Number Eleven ( 11) in M.J. Williams Second Addition to the City of Ottumwa, Wapello County, Iowa, more particularly described as follows: Commencing at a point 87 feet East of the Northwest Corner of said Lot Three ( 3); thence South at right angles to Williams Street 82. 5 feet; thence East parallel to Williams Street 100 feet; thence North at right angles 57. 5 feet; thence in a Northwesterly direction to the place of beginning, Ottumwa, Wapello County, Iowa, also known as 410 E. Williams Street. be and the same is hereby changed from its present zoning classifications of" C- 1" Retail Business District to Two-Family Residential " R- 2." SECTION 2 The official zoning map of the City of Ottumwa, Iowa duly designated as such, and on file in the office of the City Clerk and the Wapello County Recorder, is hereby amended and changed to conform to this ordinance and the City Clerk, pursuant to Section 24 of the Zoning Ordinance 2887- 2000, as amended, is hereby directed to record a certified copy of this said ordinance with the Wapello County Recorder and attach a certified copy of this said ordinance to the official zoning map. SECTION 3 This ordinance shall be in full force and effect, from and after its passage, adoption and approval and publication as required by law, unless a subsequent effective date is set out hereinabove. SECTION 4 When this ordinance is in effect, it shall automatically supplement, amend and become a part of the said Code of Ordinance( Municipal Code) of the City of Ottumwa, Iowa. PASSED on its first consideration the day of 2015. PASSED on its second consideration the day of 2015. Requirement of consideration and vote at two ( 2) prior council meetings suspended the day of 2015 APPROVED this day of 2015. CITY OF OTTUMWA, IOWA By: Tom X. Lazio, Mayor No action taken by Mayor. Vetoed this day of 2015. Tom X. Lazio, Mayor Repassed and adopted over the veto this day of 2015. Veto affiiined this day of 2015 by failure of vote taken to repass. Veto affirmed no timely vote taken to repass over veto. ATTEST: Amanda Valent, City Clerk 410 East Williams Street r 4 y SL t 144'`.. y„ t r W. r 1- i : Br. 7. Ns 1. ... ; 0.,.( stir- v' I,I iz• i 1 S. . 1t, Y":-.,P- or i' ,, n:::.,, 4,.,-;:" i .. M i. r., t 7fi 10:'.{ r I rC. 4.: ( 44....4-t. ill 5 Y Jam i• 2 a^ Y r i,' .• 1.• j i a T J3• Jl( f ., xr 7 y> y.-' T u.-•-', ii' a i„ ' 1 i - raw + r G< a 4 i; o„ r x,.# Y. y.. It; ,. I '''" j, .*- 4l'` It + 4,' t.-.i Y s t i• y S • - h• rjY. '' t i' i A fir It w .. i r:f. Le y ` t[ Mn- . l r J. at t L d r. ajam i re i Ty, i, .. sr- r. i', I ubject Property - 10 East Williams r r. s. 4.,.-- yire ri.,,l', 3` r Gov f 1i' r,.3, , ,...,, 4.r, ,,,,,,, ,* ' .,...,.„ ., ..,, 1', x n` , 1fir r. r i. a 4 s azSGJ Future Land Use Map ("FLUM") designation 1 , . I — — — — — — — — — — — Eli Chester Street Fi i T, Ave. Promenade 7 Low Density Residential mi iii- r i s Retail Business Zoning District EISESIEM1111111. 11 iiso ma i 75 c_15, i cn st. co cz 0 0 o o• d Ave r tri u-5 illiam St. . w a St. C- 1 Retail Business 6 L District c co c) • ED_ T L cz co V J U)U) I) fj all IAbeaconTM Wapello County, rii Date Created 4/ 23/2015 Summary Parcel ID 007417340080000 Alternate IDS M Property Address 410E Williams 6 Ottumwa SeclTwp/Rng 0- 0- 0 Brief Legal Description WILLIAMS 2ND PT LOT 3 BLK 11 CM 8T E NWCOR L3/ S82.5/ E100/ N57 5 ETC Note Not to be used on legal documents) Document( s) TXD: 2014-4949( 11/ 25/2014) Gross Acres 0 00 Exempt Acres N/ A Net Acres 0 00 CSR N/ A Class C- Commercial Note. This is for tax purposes only Not to be used for zoning.) Tax District N/ A School District N/ A Owner Primary Owner City Of Ottumwa 105 E Third Ottumwa, IA52501- Secondary Owner Mailing Address Land Front Footage Front Rear Side 1 Side 2 Main Lot 100 00 100.00 65 00 83.00 Sub Lot 2 0 00 0 00 0 00 0, 00 Sub Lot 3 0. 00 0 00 0 00 0. 00 Sub Lot 4 0. 00 0 00 0. 00 0 00 Lot Area 0. 17 Acres; 7,400 SF Residential Dwellings To view dwelling information and sketches click here http://wapello.iowaassessors.com. Commercial Buildings Type Base Area Year Built Shop 1008 1930 Sales Multi Date Seller Buyer Recording NUTC Type Parcel Amount 11/ 25/2014 ANCELL, CHARLES CITY OF 2014-4949 Foreclosures,forfeitures,Sheriff and Tax Sales or Deed 269.00 EUGENE OTTUMWA transfers arising from default 4/21/ 1998 ANCELL, CHARLES 5-493 Transfers to Correct or Modify Conveyance Deed 0 00 EUGENE Yard Extras Paving Valuation 2014 2013 2012 2011 2010 Land 4,982 4,982 5,300 5,300 5,300 Building 9,964 9,964 10,600 10,600 10,600 Total Assessed Value 14,946 14,946 15,900 15,900 15,900 Taxation 2013 2012 2011 2010 Pay 2014-2015 Pay 2013-2014 Pay 2012-2013 Pay 2011- 2012 Taxable Land Value 4,733 5,300 5, 300 5,300 Taxable Building Value 9,466 10,600 10,600 10,600 Taxable Dwelling Value 0 0 0 0 Gross Taxable Value 14, 199 15,900 15,900 15,900 Military Exemption 0 0 0 0 Net Taxable Value 14,199 15,900 15,900 15,900 x Levy Rate( per$ 1000 of value) Gross Taxes Due Ag Land Credit 0 00 0 00 0. 00 0 00 Disabled and Senior Citizens Credit 000 000 0. 00 000 Family Farm Credit 0 00 0 00 0 00 0.00 Homestead Credit 0 00 0. 00 0 00 0.00 Business Property Credit 0 00 0.00 0 00 0.00 Prepaid Tax 0. 00 0 00 0 00 0 00 Net Taxes Due 0. 00 0.00 0. 00 0.00 Tax History Year Due Date Amount Paid Date Paid Receipt 2013 March 2014 0 N/ A 33592 September 2013 0 N/ A 2012 March 2013 0 N/ A 27355 September 2012 0 N/ A 2011 March 2012 0 N/ A 27337 September 2011 0 N/ A 2010 March 2011 0 N/ A 27284 September 2010 0 N/ A Iowa Land Records TXD. 2014-4949( 11/ 25/2014) Photos Ay No data available for the following modules: Agricultural Buildings. Last Data Upload. 4/ 22/ 2015 1035.43 PM quik dlfi1 try The`attr: de€ 0(1 vaw.sslcsdnrccpC7=cars 7131) PLEASE PUBLISH April 30, 2015 NOTICE OF PUBLIC HEARING Notice of public hearing on proposed changing in zoning classification on certain property located in the City of Ottumwa, Wapello County, Iowa. TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council will hold a public hearing at 6: 30 p. m. Tuesday May 19, 2015 at City Hall in the City of Ottumwa, Iowa, in regard to a rezoning request for property at 410 E. Williams, City of Ottumwa, Wapello County, Iowa. The property is zoned " C- 1" Retail Business District and is legally described as follows: A part of Lot Number Three ( 3) in Block Number Eleven ( 11) in M.J. Williams Second Addition to the City of Ottumwa, Wapello County, Iowa, more particularly described as follows: Commencing at a point 87 feet East of the Northwest Corner of said Lot Three ( 3); thence South at right angles to Williams Street 82. 5 feet; thence East parallel to Williams Street 100 feet; thence North at right angles 57. 5 feet; thence in a Northwesterly direction to the place of beginning, Ottumwa, Wapello County, Iowa, also known as 410 E. Williams Street. present of" C- 1" Retail The applicant is requesting a zoning change of the parcel from its zoning Business District to " R- 2" Two- Family Residential District. All persons interested in the above proposed change in zoning are invited to be present at the above time and place on the date mentioned to present their objections to, or arguments for the proposed change in zoning classification. FOR THE CITY OF OTTUMWA Amanda Valent, City Clerk Item No. H.- 1 . 1 e f r ITY OF OTTUMWA: n r 1 1 1 ,; Staff Summary ACTION ITEM** Council Meeting of: May 19, 2015 Peggy Eskew Prepared By Planning, Zoning, Development Jody Gates,'` Depar lalent Department Head City Administ' tor Approval 1 AGENDA TITLE: Resolution No. 128 - 2015, approving Change Order# 5 for the downtown facade improvements project in the 300 block of East Main, CDBG 13- DTR-006. RECOMMENDATION: Pass and Adopt Resolution No. 128 - 2015. DISCUSSION: Change Order No. 5 covers 7 buildings in the 300 block of East Main. This change order increases the project cost $3, 843.20 to a total project cost of$ 890,078.67. Six of the projects on this change order are for sign hangers and one is for entryway transition from the outside into the building and the last is for a knox box charge. Building owners are responsible for 15% of the cost of the Change Order and grant funds and partner funds will pay 85% of the cost. The project remains on budget. Source of Funds: 145-5- 539-6499 Budgeted Item: Budget Amendment Needed: No RESOLUTION NO. 128 - 2015 A RESOLUTION APPROVING CHANGE ORDER# 5 FOR THE DOWNTOWN FACADE IMPROVEMENTS PROJECT IN THE 300 BLOCK OF EAST MAIN, CDBG 13- DTR- 006 WHEREAS, the Ottumwa City Council accepted bids for the above referenced project and awarded the contract to Christner Contracting Inc. in the amount of$ 751, 244.70; and WHEREAS, Change Order# 1 increased the contract amount by $ 64,499 for a total contract sum of$ 815,743. 70; and WHEREAS, Change Order# 2 increased the contract amount by $25,573 for a new contract amount of$ 841, 316.70; and WHEREAS, Change Order# 3 increased the contract amount by $6, 904.21 for a new contract amount of$ 848,220. 91; and WHEREAS, Change Order# 4 increased the contract amount by $38,014.56 for a new contract total of$ 886,235.47; WHEREAS, Change Order# 5 increases the contract amount by $ 3, 843.20 for a new contract total of$ 890,078.67 NOW, THEREFORE, BE IT RESOLVED, BY THE OTTUMWA CITY COUNCIL THAT: Change Order# 5 in the amount of$ 3,843.20 for the Downtown Façade Improvements Project in the 300 Block of East Main, CDBG 13- DTR-006 is hereby approved. 19th APPROVED, PASSED, AND ADOPTED, this day of May 2015. CITY OF OTTUMWA, IOWA Tom X. Lazio, Mayor ATTEST: Amanda Valent, City Clerk Christner Contracting, Inc. Change Order Distribution List: Owner x Architect x i Contractor x x\11 Field GROUP Other Project: Downtown Facades Change Order No.: 5- E Name& Address) 307/ 309 E. Main St. Date: 4/ 27/ 2015 Ottumwa, IA 52501 Architect's Project No.: 1215 To Contractor: Christner Contracting, Inc. Contract Date: 8/ 13/ 2014 Name& Address) 17587 Hwy 34 W. Contract For: Construction Ottumwa, IA 52501 The Contract is changed as follows: This change order includes: Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) Provide and install sign bracket The original( Contract Sum)( Gauranteed Maximum Price) was 39,416.76 The net change by previously authorized Change Order 1- 4 5, 275.01 The( Contract Sum)( Gauranteed Maximum Price) prior to this Change Order was 44,691.77 The( Contract Sum)( Gauranteed Maximum Price) will be( increased) 297. 61 by this Change Order in the amount of The new( Contract Sum)( Gauranteed Maximum Price) including this Change Order will be 44,989.38 The Contract Time will be( unchanged) Note: this Change Order does not include changes in the Contract Sum, Contract Time or Gauranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is excuted to supersede the Construction Change Directive. Not valid until signed by the Architect, Contractor and Owner. Curtis Architecture Christner Contracting, Inc. City of Ottumwa Owner( Firm Name) Architect( Firm Name) Contractor( Firm Name) 223 E. Main St. 17587 Hwy 34 W. 105 3rd St. Address Address Address Ottumwa, IA 52501 Ottumwa Iowa, 52501 Ottumwa, IA 52501 By'(signaturef By( signatur By( Signature) Rod Curtis Christner Contracting, Inc. Typed Name) Typed Name) Typed Name) 4/ 27/ 2015 Date / Z% 4 / s Date Date Christner Contracting, Inc. Change Order Distribution List: Owner x Architect x Contractor x Field GROUP Other Project: Downtown Facades Change Order No.: 5- D Name& Address) 319/ 321 E. Main St. Date: 3/ 13/ 2015 Ottumwa, IA 52501 Architect' s Project No.: 1215 To Contractor: Christner Contracting, Inc. Contract Date: 8/ 13/ 2014 Construction Name& Address) 17587 Hwy 34 W. Contract For: Ottumwa, IA 52501 The Contract is changed as follows: This change order includes: Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) Provide and install knox box chosen by the Ottumwa Fire Department. 3200 Series surface mountedm hinged in Dark Bronze, shared with 323 E. Main Approx 7' off the ground, will contain 1 storefront key and 1 residential key for each address. The original( Contract Sum)( Gauranteed Maximum Price) was 58,618.64 10,568.40 The net change by previously authorized Change Order 1-4 The( Contract Sum)( Gauranteed Maximum Price) prior to this Change Order was 69, 187.04 301.54 The( Contract Sum)( Gauranteed Maximum Price) will be( increased) by this Change Order in the amount of 69,488. 58 The new( Contract Sum)( Gauranteed Maximum Price) including this Change Order will be The Contract Time will be( unchanged) Note: this Change Order does not include changes in the Contract Sum, Contract Time or Gauranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is excuted to supersede the Construction Change Directive. Not valid until signed by the Architect, Contractor and Owner. Curtis Architecture Christner Contracting, Inc. City of Ottumwa Owner( Firm Name) Architect( Firm Name) Contractor( Firm Name) 105 3rd St. 223 E. Main St. 17587 Hwy 34 W. Address Address Address Ottumwa, IA 52501 Ottumwa Iowa, 52501 Ottumwa, IA 52501 Signature) By( Signature) By( Signatt(• By( Rod Curtis Christner Contracting, Inc. Typed Name) Typed Name) Typed(Typed Name) 3 t—/ 3/ 13/ 2015 Date Date Date Christner Contracting, Inc. Change Order Distribution List: Owner x Architect x Contractor x AI Field GROUP Other Project: Downtown Facades Change Order No.: 7- E Name& Address) 319/ 321 E. Main St. Date: 4/ 27/ 2015 Ottumwa, IA 52501 Architect's Project No.: 1215 To Contractor: Christner Contracting, Inc. Contract Date: 8/ 13/ 2014 Name& Address) 17587 Hwy 34 W. Contract For: Construction Ottumwa, IA 52501 The Contract is changed as follows: This change order includes: include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) Provide& install sign bracket The original( Contract Sum)( Gauranteed Maximum Price) was 58,618. 64 11,201.94 The net change by previously authorized Change Order 1- 6 The( Contract Sum)( Gauranteed Maximum Price) prior to this Change Order was 69,820.58 The( Contract Sum)( Gauranteed Maximum Price) will be( increased) 297.61 by this Change Order in the amount of The new( Contract Sum)( Gauranteed Maximum Price) including this Change Order will be 70, 118. 19 The Contract Time will be( unchanged) y Note: this Change Order does not include changes in the Contract Sum, Contract Time or Gauranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is excuted to supersede the Construction Change Directive. w , Not valid until signed by the Architect, Contractor and Owner. Ottumwa i Curtis Architecture Christner Contracting, Inc. City of Owner( Firm Name) Architect( Firm Name) Contractor( Firm Name) 105 3rd St. 223 E. Main St. 17587 Hwy 34 W. Address Address Address Ottumwa, IA 52501 Ottumwa Iowa, 52501 Ottumwa, IA 52501 Signature) y( Signature) By( By( Signature) Rod Curtis Christner Contracting, Inc. Typed Name) Typed Name) Typed Name) ZOt 5 4/ 27/ 2015 i/OV/ Date Date Date Item No. H.-2. E, Ty, f CITY OF OTTUMWA STAFF SUMMARY I Council Meeting of: 9/ 2/ 2014 ITEM NO. Joni Keith T• Prepared By Or Administration Joseph Helfer'• erger Department Department Head Resolution NO. 131- 2015 AGENDA TITLE: Approve the time schedule for the Ottumwa City Council regular council meetings for summer months. PURPOSE: Approve the time schedule for City Council regular council meetings during the summer months. RECOMMENDATION: Approve the starting time of 5 p.m. for regular council meetings during the summer months of June, July and August. DISCUSSION: The Ottumwa City Council has requested that regular council meetings on the first and third Tuesday evenings start at 5 p.m. instead of 6: 30 p.m. for the months of June, July and August. Effective at the first meeting in September, the starting time for regular council meetings thereafter would resume at 6: 30 p.m. RESOLUTION# 131- 2015 SETTING THE STARTING TIME FOR 5 P. M. FOR REGULAR COUNCIL MEETINGS HELD IN JUNE, JULY AND AUGUST WHEREAS, the purpose of this resolution is to establish a revised starting time for the regular Ottumwa City Council Meetings for the summer months of June, July and August; and WHEREAS, meetings of the City Council are public meetings set for the purpose of the transaction of business of the City; and WHEREAS, the City Council wishes to change the starting time from 6: 30 p.m. to 5 p.m. for regular council meetings held on the first and third Tuesdays of the month for the months of June, July and August only. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA THAT: Regular meetings of the Ottumwa City Council held on the first and third Tuesdays for the months of June, July and August will commence at 5 p.m. in the Council Chambers of City Hall, unless otherwise set out on the posted agenda. Commencing at the first meeting in September of 2015, the starting time will resume at 6: 30 p.m. 19th APPROVED, PASSED, AND ADOPTED this day of May, 2015. CITY OF OTTUMWA, IOWA Tom X. Lazio, Mayor ATTEST: Amanda Valent, City Clerk Item No. I-I.-3 . City of Ottumwa r.j Staff Summary ziji5 i 5,' , Council Meeting of: May 5, 2015 Item No. Robert Jay Prepared By Finance Department Department r Dept. He.• r Ar— City Administ%ator Agenda Title: Resolution No. 134- 2015 Assessing Delinquent Sewer Collection Fees on Property Taxes. Public hearing required if this box is checked** Purpose: Assessing delinquent sewer collection fees on property taxes. Recommendation: Pass and Adopt Resolution No. 134- 2015 Discussion: We have about a dozen residents we bill sewer fees that are not connected to City water. This resolution allows delinquent fees to be assessed on property taxes. 315. 08 plus $ 25. 00 in There is one property that has delinquent sewer fees totaling $ administrative fees that is included in this resolution. No Budget Amendment Needed No Source of Funds Prop.Taxes Budgeted Item RESOLUTION NO. 134- 2015 A RESOLUTION ASSESSING DELINQUENT SEWER FEES ON PROPERTY TAXES WHEREAS, The City of Ottumwa, Iowa has adopted a sewer fee ordinance for residents hooked up to the City sewer system; WHEREAS, The City of Ottumwa, Iowa has approved placing delinquent sewer fees on property taxes; WHEREAS, the delinquent fees are as follows: NAME: Troy DeWitt ADDRESS: 1641 S. Milner Street, Ottumwa, IA PARCEL: 007417500136000 LEGAL DESCRIPTION: Commencing 572 feet 2 inches South of the Northeast corner of the Northeast Quarter of the Southeast Quarter of Section 2, Township 71, Range 14; thence South 271 feet 2 V2 inches; thence West 55. 38 rods; thence North 271 feet 2 %2 inches, thence East 55. 38 rods to a place of beginning, containing 5. 68 acres, more or less. Delinquent Sewer Fees 315. 08 City Administrative Charge 25. 00 Total Fees/ Charges 340. 08 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTTUMWA THAT the foregoing amount be assessed against the property as set forth hereinabove. APPROVED, PASSED AND ADOPTED this 19th day of May, 2015. City of Ottumwa, Iowa Tom X. Lazio, Mayor ATTEST: Amanda Valent, City Clerk Item No. H.-4. Fx City of Ottumwa LI' E ,?" ; j Staff Summary Council Meeting of: May 5, 2015 Item No. Robert Jay Prepared By Finance Department Department Dept. Head I I City Admf istrator Agenda Title: Resolution No. 135- 2015 Assessing Delinquent Refuse Collection Fees on Property Taxes. Public hearing required if this box is checked** Purpose: Assessing delinquent refuse collection fees on property taxes. Recommendation: Pass and Adopt Resolution No. 135- 2015 Discussion: The City Council approved mandatory refuse collection fees back in 1992. Placing these fees on property taxes has been an effective tool to assist in collection efforts. A total of one property with delinquent refuse fees totaling $215. 28 plus $ 25. 00 in admin. fees is included with this resolution. Budget Amendment Needed No Source of Funds Prop.Tax Budgeted Item No RESOLUTION NO. 135- 2015 A RESOLUTION ASSESSING DELINQUENT REFUSE COLLECTION FEES ON PROPERTY TAXES WHEREAS, The City of Ottumwa, Iowa has adopted mandatory refuse collection for all City Residents; WHEREAS, The City of Ottumwa, Iowa has approved placing delinquent refuse collection fees on property taxes; WHEREAS, The delinquent fees are as follows: NAME: Steven E. Anderson ADDRESS: 1657 S. Milner PARCEL: 007417500138000 LEGAL DESCRIPTION: A part of the Northeast Quarter of the Southeast Quarter of Section 5th 2, Township 71 North, Range 14 West of the P. M. in Wapello County, Iowa, described as follows, to-wit: Commencing at the Southeast corner of said NE 1/4 of the SE 1/4 of said Section 2; thence West 300 feet; thence North 90 feet; thence East 300 feet; thence South 90 feet to the place of beginning. AND A part of the Northeast Quarter of the Southeast Quarter of Section 2, Township 71 North, Range 14 West of the 5th P.M. in Wapello County, Iowa, described as follows, to- wit: Commencing at the Southeast corner of the Northeast Quarter of the Southeast Quarter of Section 2; thence West along the South line of the Northeast Quarter of the Southeast Quarter of Section 2; a distance of 300 feet to the point of beginning of the tract of land herein described; thence continuing West along the South line of the Northeast Quarter of the Southeast Quarter of Section 2, a distance of 71 feet; thence North on a line that is parallel to the East line of the Northeast Quarter of the Southeast Quarter of Section 2, a distance of 96 feet; thence East on a line that is parallel to the South line of the Northeast Quarter of the Southeast Quarter of Section 2, a distance of 371 feet to a point on the East line of the Northeast Quarter of the Southeast Quarter of Section 2; thence South along the East lien of the Northeast Quarter of the Southeast Quarter of Section 2, a distance of 6 feet; thence West on a line that is parallel to the South line of the Northeast Quarter of the Southeast quarter of Section 2, a distance of 300 feet; thence South on a line that is parallel to the East line of the Northeast Quarter of the Southeast Quarter of Section 2, a distance of 90 feet to the point of beginning. Delinquent Refuse Fees 215.28 City Administrative Charge 25. 00 Total Fees/ Charges 240.28 I NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTTUMWA THAT the foregoing amounts be assessed against the respective properties as set forth hereinabove. 19t'' APPROVED, PASSED AND ADOPTED this day of May 2015. City of Ottumwa, Iowa Tom X. Lazio, Mayor ATTEST: Amanda Valent, City Clerk Item No. H.- 5. ti r- r CITY OF OTTUMWA A.! j• c t r,'}• . Staff Summary ACTION ITEM ** Council Meeting of: May 19, 2015 Stacey Weil Prepared By Engineering Department I Department Department Head CT 4,ijn. C' y Admimgor Approval Q AGENDA TITLE: Resolution # 140-2015. Approving Change Order # 1 for the Iowa Avenue Reconstruction Project( Main Street to Hwy 34). RMX-5825( 642)-- 9E- 90 Public hearing required if this box is checked.** RECOMMENDATION: Pass and adopt Resolution# 140- 2015. DISCUSSION: This project is for reconstruction and widening of Iowa Avenue from-Main-Street-to-Hwy 34. Change Order # 1 increases the contract amount by $ 9, 194. 88 for added work boring under the railroad tracks and for added railroad insurance costs for this project. The boring contractor on the Iowa Avenue project encountered large river rock that required construction employees to manually remove the obstruction. Original Contract Amount 2, 596,446.00 Change Order# 1 9, 194. 88 New Contract Sum 2, 605, 640. 88 Project Funding RISE Grant: $ 1, 172, 195 Water Works $ 500, 050 ( water main installation) County 48, 422 City 987,000 ( CIP - $ 527,000; LOST- $ 460, 000) Source of Funds: RISE, CIP, LOST Budgeted Item: Yes Budget Amendment Needed: No RESOLUTION# 140- 2015 A RESOLUTION APPROVING CHANGE ORDER# 1 FOR THE IOWA AVENUE RECONSTRUCTION PROJECT MAIN STREET TO HWY 34) RMX-5825( 642)-- 9E- 90 WHEREAS, The City Council of the City of Ottumwa, Iowa entered into a contract on September 2, 2014 with Portzen Construction of Dubuque, Iowa for the above referenced project; and WHEREAS, Change Order # 1 increases the contract amount by $9, 194. 88 for extra work for boring under the Railroad tracks and for Railroad Insurance. The new contract sum is 2, 605, 640. 88. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA THAT: The above mentioned change order for this project is hereby approved. APPROVED, PASSED, AND ADOPTED, this 19th day of May 2015. CITY OF OTTUMWA, IOWA Tom X. Lazio, Mayor ATTEST: Amanda Valent, City Clerk Section 640. CHANGE ORL; e W 1 Project: Iowa Avenue Reconstruction To Contractor: Portzen Construction Change Order Number: 1 The Contract is changed as follows: DATE Rock Removal/Delays for Boring 6, 694.88 Railroad Insurance 2, 500.00 0.00 0.00 0.00 0.00 0,00 Total: $ 9, 194,88 Base bid amount 2, 596,446. 00 NEW PROJECT TOTAL $ 2,605,640. 88 NOT VALID UNTIL SIGNED BY THE OWNER AND CONTRACTOR The Original Contract Sum was 2, 596,446,00 0. 00 Net change by previously authorized Change Orders The Contract Sum prior to this change order 2, 5961446.90 The Contract Sum will be increased by this change order in the amount of 9,194.88 The new Contract Sum including this change order 2,605,640,88 0 days The Contract Time will be unchanged by The date of Substantial Completion as of the dare of this Change Order Is In accordar ce with contract documents. . ENGINEER/ DATE DIRECTOR OF PUBLIC WORKS Portzen Construction 1 - s TRACTOR DATE 11 C- AroV\-P BY TITLE I Iowa Avenue ReconstructIon 4 I 5,12/ 2315 Patten Cohsfs'WC6en. AS BUILT QUANTITY % I ITEM DESCRIPTION UNIT I QTY PRICE EXTEN5I031 . QGY EXTENSION OVER/UNDER CONTRACT I 1 EKCAtIATION, CLASS 10, ROADWAY AND BORROW CY I 5350 $ 6.50 545,475.00 0 0.00 {$ 45,475.00' 0.00% I 2 EXCAVATION. CLASS 10, UNSUIT,`UNSTA2LE MA l EH AL CY ' 800 3 00 17,600.00 0 0.00 ($ 17,800. 00) 6.09% 3 TOPSOIL, STRIP SALVAGEAND SPREAD CY 450 $ 10.00 ! $ 4,500. 09 0 $ 0,00 ($ 4,800.00) I 0.00% I I. 4 4 SUBGRADE STABIL MATL, POLYMER GRID SY I 1829". $ 250 45327.50 0 0.00 ($ 45,727.50) 6.00% I 5 MODIFIED SUBBASE CY 3100 . $ 38. 00 $ 117,800. 00 0 0.00 ($ 117,800.00) 0.011% I 6 GRANULAR SHOULDER, TYPE B TN 725 52. 00 18,95100 0 0.00 I ($ 15,950. 00) 0.00% I I 7 STANDARD OR SLIP FORM PORTLAND CEMENT CONCRETE SY 1822: $ 43. 09 5786,513.00 0 0.00 I ($ 736,513.00) 0_00% I 8 HMA( 3MESAL}, BASE3/4' TN 25 $ 150,00 $ 3, 750.00 C 0.00 ($ 3.750.00) 0.00% 9 HMA( 3M ESAL), SURFACE 1/ 2' TN 10 150.00 $ 1, 500.00 0 0.00 ( ($ 1, 500.00) 0.00% I 10 APRONS, CONCRETE, 15 IN. DIA. EACH 2 5650_00 $ 1, 300,00 0 0.00 ($ 1, 300.00) 0.00% 11 MANHOLE SAN SWR, SW- 301, 48" EACH 5 _ 33,300.00 $ 18,500.00 0 I $ 0.00 ($ 16,500.00) 0. 00% 12 MANHOLE SAN SWR, SW-401,, 84" EACH 1 $ 6,200.00 $ 6,200.00 1 j $6,200.00 60.00 100. 00% EACH 5 $ 2,800.00 $ 14, 000.00 3 3400.00 ($ 5, 800.00) 60.00% 13 MANHOLES, STORM SEWER, SW-401, 48' I $ 4, 14 ( MANHOLES, STORM SEWER SW- 401. 72" EACH 1 35,200.00 - $ 5,200.00 0 I $ 0.00 ($ 5200.00) 0. 00% 15 ` MANHOLES, STORM SEWER, SW402 EACH 1 55,500.00 55,500.00 0 I $ 0.00 ($ 5, 500.00) 0. 00% 16 INTAEE, SW-501 EACH 3 $ 2,100.00 $ 6,300.00 1 $ 2100. 00 ($ 4,200.00) 3333% 17 INTAKE, SW-503 Far,H 4 53600.00 514,400.00 0 0.00 ($ 14, 400.00) 0. 00% 18 INTAKE, SW-505 EACH 4 $ 2,500.00 $ 11, 600.00 1 52900. 00 ($ 8, 700.00) 25.00% 75.00% 19 - INTAKE, St- 506 EACH 4 $ 5,100.00 $ 20,400.00 3 $ 15, 300.00 ($ 5, 100,00) 20 ' INTAKE, SW-511 I EACH. 2 $ 3,300,00 36,000.00 0 I $ 0.00 ( 66,600.00) 0.00% 21 INTAKE, SW512, 24' EACH 1 $ 1, 700. 00 $ 1, 700.00 0 $ 0.00 ($ 1, 700.01)) 0. 00% 22 SUBDRAIN, STD, PERFORATED, 4" LF 7000. $ 9, 50 566,50200 : 0 0.00 ($ 98,500. 00) 0.00% 23 SUBDRAIN OUTLET, RF-19C EACH 18 200.00 $ 3,600.00 0 $ 0.00 ( 50, 600.011) 0.00% 1 24 SUBDRAIN OUTLET, RF-19E EACH 8 200.00 61, 800.04 f 0 $ 0.00 ($ 1, 800.00) 0.00% 25 STORM SWR GRAVITY MAIN, TRENCHED, 15" LF 739 $ 71. 00. $ 52,460.00 f 45 $ 3, 195. 00 ($ 49,274. 00) 6,09% 26 STORM SWR GRAVITY' MAIN, TRENCHED, 18' IF 942 $ 75.30 70,650.00 I 514.3 $ 38, 57250 ($ 32,077.50) 54,80% 0.00% 27 STORM SWR GRAVITY MAIN, TRENCI-IED, 24" LF 10$ $ 80.00 515,500.00 0 $ 0.00 ($ 15,600. 00) 28 STORM SWR GRAVITY I1AIN, TRENCHED, 30" LF 25 $ 120.00 , $ 3,030. 00 14.5 $ 1, 740. 90 ($ 1, 250.00). 58.00% 00) _ 0.00% 29 STORM SWR GRAVITY' MAIN, TRENCHED, RCAF, 11" x 18" IF 82 $ 110.09 58,020. 00 0 $ 0.30 ($ 9,020. 30 STORM.SWR GRAVITY FTAINCAS, TRENCHLESS, 18° LF 85 $ 425.00 $ 36,125.09 90 $ 38,250.00 32,125.00 105.88% 00) 0.00% 31 SAN SWR GRAVITY MAIN, TRENCHED, LF 380 $ 80.00 30,400.00 0 60.00 ($ 30,400. 00) 0-00% 32 SAN SWR GRAVITY MAIN, TRENCHED, 12" LF 101 85. 00 ' $ 6,585.00 0 $ 0.00 ($ 8,585. 6,510.90) 0.00% 33 SAN SWR GRAVITY MAIN, 1RE7UCHED, 16" LF 62 $ 105.00 $ 9,510. 00 0 $ 0.03 _ ($ 34 SAN S310 GRAVITY MAIN, TRENCHED, 24" IF 640 $ 135.00 $ 87,483.00 0 $ 0.00 ( 387,480.00) 0.111)% 35 SAN SWR GRAVITY MAIN/ CAS, TRENCHLESS, 24' LF 60 $ 500,00 840,003.00 80 340,000. 30 $ 0.00 100.00% I- 00% 36 SAN SWR SERVICE STUB, PVC, 6" IF ' 550 345. 00 $ 24,750.00 - 11 $ 495.00 ($ 24,255. 00) 2. I 24,000. 00) 0. 00% I 37 RMeV SAN SWR PIPE LE 36" LF 7609 $ 15, 00 624,000.00 0 0.00 ($ 0.00 ( 6120, 020.00) 3. 00% 44 38 REMOVAL OF PAVEMENT ST 15040 $ 8. 00 120,320.00 0 00) 3.03% I 39 REMOVAL OF INTAKES AND LFrILETYACCESSES EACH 33 I $ 450.00 $ 14,850.00 1 $ 450.00 ($ 14,400. 03 6, 36.5655 40 REMOVAL of SIDEWALK Y 560 ; $ 13. 06 8,600.00 351 $ 3,510. 090. 39) 0. 00% 41 SIDEWALK, P. G. CON CRE E, 6IN_ SY 960 $ 45. 06 43,200.00 0 60.60. 00 00 ($ ($ 43,200.00) 880.00) 0. 0095 42 DETECTABLE WARNINGS FOR CURB RAMPS 368 $ 35.00 5,880, 00 0 0.00 ( 55, I 0. 0095 I 43 DRIVEWAY, P.C. CONCRETE;, 8 EN, SY 7025 $ 54.00 $ 55,350. 00 0 0.00 ($ 55,350. 3) 9, 496.7 $ 4,470.30 ( 54755470) 48.48% 44 REMOVAL OF PAVED DRIVEWAY I SY 1025 $ 9,00 225. 00 I 165.04) 3. 00% 45 DRIVEWAY, GRAVEL8IN. SY 490 8.50 64. 105,00 0 0.00 ( 34, I I 2,940.00 0 0.00 ($ 2,840.00) 11, 00% 4$ REMOVAL OF GRAVEL DRIVEWAY SY r 490 6.00 2,310.00) 44.03% 47 SAFETY CLOSURE EACH 25 5165.00 4; 125.00 77 $ 1, 815.00 ($ 0. 91)% 48 TRAFr7CSIGNALIZA tON LS 1 $ 05,00009 $ 35,000.00 0 0.00 ($ 35,000.( ID) 20.00% 49 CONSTRUCTION SURVEY LS _ 1 825,000.00 $ 25,090.00 I 02 $ 5,000.00 - ($ 20,000. 00) 14360) , 0. 00% I 50 PAINTED PAVEMENT MARKINGS, WATERBORNE OR SOLV2 STA 141 336.50 5,146.50 0 50.00 ( 35, 51, 800.00) 0. 00% E 51 ' PAINTED SYMBOLS AND LEGENDS, WATERBORNE ORsou EACH 18 5100.00 $ 1, 800.00 0 $ 0.00 ( 25.00% I 52 ' TRAFFIC CONTROL LS 1 $ 15,500.00 515,500.00 025 $ 3,875. 00 ($ 11, 625.00) I( 53 , MCBILZATION LS 1 3210,000.00 3210,000. 00 0. 5 $ 105,000. 00 ($ 105, 000.00) 50.00% . 4 0.00% I 54 TRENCH COMPACTION TESTING LS 1 $ 45, 000.00 $ 45,000.00 0 0.00 ($ 45,000. 00) r 55 WATER MAIN, TRENCHED, DIP 4" LF ' 70 552.00 3,640.00 64.5 3335400 ( 3286.00) 92.14% 56 WATER MAIN, TRENCHED, DIP 8" IF 150 $ 55.00 8,250.00 . 65 $ 3,575. 00 ($ 4,675.00) 4330% 41. 67% 57 WATER MAIN, TRENCHED, DIP 20' IF 60 $ 200.00 $ 12,000.00 25 $ 5,000. 00 ( 57,000.00) I' 58 WATER MAIN, TRENCHED, DIP 12" IF 1850 $ 30.00 5111, 000. 00 1520 391, 200.00 ($ 19,800.00) 82. 15% 1 ii I I I 59 MATER MAIN/ EAS, TREi 1CHLEES, DIP 12° LF 80 6375.00 530, 000. 00 90 x,150.00 $ 3.750.00 112.50% 50 FITTINGS BY WEIGHT, D1 LB 5504 $ 6.50 35,750. 00 4177 $ 27,150.59 ($ 8,553.50) 7556% S1 . WATER SERVICE STUB, COPPER,$ 14" EACH 5 $ 3,600.00 $ 17,500. 00 3 $ 19 500.90 )$ 7,009.00) 60.00% 32 WATER SERVICE STUB, COPPER, 1" EACH 6 53,700.00 $ 22,200. 00 2 $ 7,400. 00 {$ i 4,S00.00} 3333% 53 , VALVE, GATE, DIP, 20" EACH 1 $ 13,mD.00 S13,m0.DO 1 $ 13, 000.00 _ $ 9.00 100.00% R 64 VALVE, GATE, DIP, 6" Ctf 5 $ 1, fl50.00 $ 5,250, 00 5 $ 5,250. 00 $ 0.00 100.00% 65 VALVE, GATE, DIP, 12" EACH iS $ 2,500.00 $ 37, 500,00 13 32,500.00 . 000.62 86.67%- 66 TAPPING VALVE ASSEMBLY, I EACH 1 55,500.00 $ 5,500, 00 Q $ 0. 00 0,300.00) 0.0036 57 FIRE HYDRANT ASSEMBLY, WM-201 EACH 3 $ 3,900.00 $ 11, 70000 3 $ 11, 700 aQ $ 0.00 I 100.00% 68 VALVE BOX REPLACEMENT EACH 10 $ 500.00 $ 5000.00 0 50.0C ($ 5,000.00) I 0.00% 63 ' FLOWRiETER EACH, 1 $ 24,00000 524,000.00 i $ 24,003.00 $ 0.00 103.00% 70 MULCH ACRE 2 33,500. 00 57,000, 00 0 0.06 ($ 7,000.00) 0. 00% 71 SEEDING.81407 FERTILIZING, UR3,404 ACRE 2 $ 4,000.00 , $ 8,000.00 C 60. 00 ($ 8,II00.00) 0. 00% 72 SILT FENCE LF 500 3.00 1, 503.00 0 I $ 0.00 ($ 1, 500.00) 0.00% 73 REMOVAL OF SLLT FENCE LF 500 51. 00 8500.00 0 j 50.00 ($ 500.00) 0.00% 74 REINFORCING STEEL LB 1000 $ 1. 25 1, 250.00 0 0.00 ($ 1, 25200) 0.00% Stored Materials 1 $ 101, 655.09 DhansUar° Marti 9,194.88 1 $ 9,134.88 L. TOTAL $ 2866,608.35 1 ASBUILT TOTAL' 05580,74227 1 2,046793.70} I 1 I Item No. I.- 1 . Q CITY OF OTTUMWA v STAFF SUMMARY Council Meeting of: May 19, 2015 ITEM NO. AI Prepared by Joni Keith '`' Administration Jose: h Hel en i er: er / Department Department Head AGENDA TITLE: Ordinance No. 3077- 2015, amending Chapter 2, Administration, of the Municipal Code of the City of Ottumwa, Iowa by repealing Section 2- 1( e) and enacting a substitute Section 2- 1( e) in lieu thereof. PURPOSE: The ordinance repeals Section 2- 1( e) and enacts a substitute Section 2- 1( e) in lieu thereof relative to extending the term for the Mayor from two years to four years. RECOMMENDATION: Pass the first consideration of Ordinance No. 3077- 2015. Pass the second consideration of Ordinance No. 3077- 2015. 6/ 2/ 15) Pass the third consideration of Ordinance No. 3077- 2015. 6/ 16/ 15) DISCUSSION: The purpose of this Ordinance Amendment is to change the City' s charter regarding the elected term of the Mayor. The term would be extended from two years to four years. While this ordinance change would be effective upon publication, the first four-year Mayoral term would commence January 1, 2019 due to State law. The current term ends December 31, 2015 and is up for election in November of 2015 for a term from January 1, 2016 through December 31, 2018. ORDINANCE NO. 3077- 2015 AN ORDINANCE AMENDING CHAPTER 2, ENTITLED ADMINISTRATION, BY DELETING SECTION 2- 1( e), AND INSERTING NEW SECTION 2- 1( e) OF THE MUNICIPAL CODE OF THE CITY OF OTTUMWA, IOWA , AS SET FORTH HEREAFTER BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA: SECTION ONE: The Municipal Code of the City of Ottumwa, Iowa is hereby amended by deleting Section 2- 1( e) and inserting new Section 2- 1( e), entitled Charter. Section 2- 1 ( e). Number and term of office. e) The mayor is elected at large for a term of four years. The city council consists of five council members elected at large for terms of four years. The three council members receiving the largest number of votes in the November 1990 election shall be elected for terms of four years. The next two vote- getters shall be elected for a term of two years. Thereafter, all council members shall be elected for terms of four years. SECTION TWO: All ordinances or parts of ordinances or provisions in the Code of Ordinances Municipal Code of the City of Ottumwa, Iowa) in conflict herewith are hereby repealed. Passed on its first consideration on the day of 2015. Passed on its second consideration on the day of 2015. Requirement of consideration and vote at two prior council meetings suspended on the day of 2015. Final passage and adoption on the day of 2015. CITY OF OTTUMWA, IOWA Tom X. Lazio, Mayor No action taken by Mayor. Vetoed this day of 2015. By: Tom X. Lazio, Mayor 1 1 Repassed and adopted over the veto the day of 2015. Veto affirmed this day of 2015. Veto affirmed, no timely vote taken to repass over veto. ATTEST: By: Amanda Valent, City Clerk 2 Item No. I.-2. CITY OF OTTUMWA STAFF SUMMARY Council Meeting of: May 19, 2015 ITEM NO. X/ P , epared by Joni Keith Administration Jose• h ; elfenber: r Department Department Head AGENDA TITLE: Ordinance No. 3078- 2015, amending Chapter 2, Administration, of the Municipal Code of the City of Ottumwa, Iowa by repealing Section 2- 32. 1( b) and enacting a substitute Section 2- 32. 1( b) in lieu thereof. PURPOSE: The ordinance repeals Section 2- 32. 1( b) and enacts a substitute Section 2- 32. 1( b) in lieu thereof relative to council approval of seasonal employees and re- structuring departments within the city subject to council approval. RECOMMENDATION: Pass the first consideration of Ordinance No. 3078- 2015. Waive the second and third considerations of Ordinance No. 3078- 2015. DISCUSSION: The purpose of this Ordinance Amendment is to allow Department Directors with the active participation of the City Administrator to determine how many seasonal employees are needed within a Department and to hire those seasonal workers. These would include but not be limited to the Health Department Intern, seasonal workers in Public Works, Parks, Airport and Water Pollution Control, and all lifeguards, admission, janitorial and concession workers at the Beach. Past practice has been to not bring these employees to be approved on the council' s consent agenda. This Amendment will allow current and past practice to be in conformity with the City Ordinance. In addition, this provision would allow various Departments to be re- structured based upon changes in the law, employee turnover and the needs of the City. Re- structuring would be at the recommendation of the City Administrator subject to City Council approval. ORDINANCE NO. 3078- 2015 AN ORDINANCE AMENDING CHAPTER 2, ENTITLED ADMINISTRATION, BY DELETING SECTION 2- 32. 1( b), AND INSERTING NEW SECTION 2- 32. 1( b) OF THE MUNICIPAL CODE OF THE CITY OF OTTUMWA, IOWA , AS SET FORTH HEREAFTER BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA: SECTION ONE: The Municipal Code of the City of Ottumwa, Iowa is hereby amended by deleting Section 2- 32. 1( b) and inserting new Section 2- 32. 1( b), entitled Other appointments, terms, compensations, promotions. Section 2-32. 1 ( b). Other appointments, terms, compensations, promotions. b) The city administrator may appoint such city officers as the city administrator deems necessary for the effective and efficient operation of the city subject to the approval of the city council. The council shall appoint such department heads as the council deems necessary for the effective and efficient operation of the city, with the full and active participation of the city administrator. The department heads shall appoint such full-time and permanent part-time employees as they deem necessary for the effective and efficient operation of their respective departments, subject to the approval of the council. The department heads shall appoint such part-time seasonal employees as they deem necessary for the effective and efficient operation of their respective departments, subject to the active participation and approval of the city administrator. The offices of the finance director and treasurer may be combined with the office of the city administrator by resolution of the city council. The offices of public works director and city engineer may be combined by resolution of the city council, as may be the offices of planning and zoning director and health department director. Other department head offices may be combined or re- structured as recommended by the city administrator subject to city council approval. The terms and compensation of said offices shall be determined and fixed by resolution of the city council. Said appointments of department heads and city administrator shall continue until terminated. SECTION TWO: All ordinances or parts of ordinances or provisions in the Code of Ordinances Municipal Code of the City of Ottumwa, Iowa) in conflict herewith are hereby repealed. Passed on its first consideration on the day of 2015. Passed on its second consideration on the day of 2015. Requirement of consideration and vote at two prior council meetings suspended on the day of 2015. Final passage and adoption on the day of 2015. CITY OF OTTUMWA, IOWA Tom X. Lazio, Mayor No action taken by Mayor. Vetoed this day of 2015. By: Tom X. Lazio, Mayor Repassed and adopted over the veto the day of 2015. Veto affirmed this day of 2015. Veto affirmed, no timely vote taken to repass over veto. ATTEST: By: Amanda Valent, City Clerk