Penzance Council, 16 November 2020 Item 10
Mayor’s Engagements 21 September to 15 November 2020 Sept 23 Planning Committee Meeting 24 Weekly Meeting with TC and DTM 25 Healthy Streets Penzance Working Group Meeting 25 Mayor and Chairs Meeting 28 Penzance Outer Breakwater Working Group Meeting 28 Penzance ROC Action Group Meeting (DTM) 28 Penzance Regeneration Partnership Meeting 28 Penlee House Committee Meeting Oct 1 Personnel Committee Meeting 1 Full Council Meeting 4 Present Medals – Virtual London Marathon 5 Penzance Town Deal Board Meeting 5 L&A Committee Meeting 8 Weekly Meeting with TC and DTM 8 Climate Emergency Sub-Committee 9 BBC Radio Cornwall Interview – Healthy Streets Penzance 9 ‘Who Dares Works’ Active Plus Event (DTM) 11 Paul Feast Service 14 Planning Committee Meeting 15 Weekly Meeting with TC and DTM 18 Trafalgar Service at Madron (DTM) 19 Finance/GPs Committee Meeting 22 Weekly Meeting with TC and DTM 22 Meeting to discuss Remembrance 2020 29 Weekly Meeting with TC and DTM 29 Sir William Matthews’ Pension Fund Meeting 29 Penzance Neighbourhood Plan Progress Meeting Nov 1 Remembrance Commemoration at War Memorial, Battery Rocks 2 Penzance Town Deal Board Meeting 4 Planning Committee Meeting 5 Weekly Meeting with TC and DTM 5 Devolution Working Group Meeting 6 Meeting re. Christmas Gifting 13 Social Action Working Group Meeting
NOTES: Item 15(a)
PENZANCE COUNCIL – 16 NOVEMBER 2020
REPORT FOR INFORMATION
PENLEE CENTRE CLOSURE CHRISTMAS 2020
Background
Set out below are the closing dates of the Penzance Council Office over the Christmas period:-
Monday, Tuesday, Wednesday 21-23 December Open Thursday 24 December (Christmas Eve) Closed - Statutory Holiday Friday 25 December (Christmas Day) Bank Holiday Monday 28 December Bank Holiday Tuesday 29 December Closed – Annual Leave Wednesday 30 December Closed – Annual Leave Thursday 31 December Closed – Annual Leave Friday 1 January 2021 (New Year’s Day) Bank Holiday Monday 4 January Open
Penlee House will also be closed from 24 to 28 December inclusive and on 1 January 2021.
For operational service delivery purposes, some members of the Leisure & Amenities Team will be on duty throughout the Christmas period to check the public toilets, Penlee car park and Penlee Park and carry out any necessary banking.
Teresa Fogarty Senior Administration Officer
Item 15(b)
PENZANCE COUNCIL 16 NOVEMBER 2020 REPORT FOR INFORMATION REVISED COVID BUDGET 2020/21
Background:
As agreed at Council on 23 June, the Senior Management Team have been keeping this year’s budget under review considering the ever changing Covid situation.
Councillors will recall the predicted position agreed by Council in June was a possible net loss of income of £115,636 against the original budget.
Having reviewed and discussed the budgets with the working group we have been able to reduce the possible net loss of income to £88,223 against the original budget.
The minimum recommended level of general fund reserves is 25% of gross expenditure.
Based on this review the General Fund reserve stands at £553,894 which is 28% of gross expenditure.
As well as the General Fund Reserve the Council has £1,124,992 in earmarked reserves.
These remain indicative figures based on assumptions around income and expenditure and are very much dependant on the extent Covid impacts the Council as well as financial decisions made during the remainder of this financial year.
Helen Wilson-Prowse Support Services Manager/RFO Item 15(c)
PENZANCE COUNCIL 16 NOVEMBER 2020 REPORT FOR INFORMATION INTERIM AUDIT REPORT
Background:
The Council’s internal auditor, Hudson Accounting, conducted an interim internal audit report during week commencing 5 October 2020.
A copy of the report is at Annex 1.
In summary, systems, processes, and controls were tested and are satisfactory.
Actions/recommendation to take forward are as follows:
• Increase Fidelity Insurance – however the impact of the pandemic on the Council’s projected year-end position may impact the necessity to increase the cover, a review when the budget is set might be a sensible approach. • Review the Council’s Investment Strategy within the financial year • Complete annual review of risk management arrangements in January 2021 as scheduled.
Helen Wilson-Prowse Support Services Manager/RFO
HUDSON ACCOUNTING LTD. INTERIM INTERNAL AUDIT REPORT: TO THE MEMBERS OF PENZANCE TOWN COUNCIL YEAR ENDED 31ST MARCH 2021
ISSUE DATE: 12/10/2020 ISSUED TO: TOWN CLERK & RFO
INTRODUCTION: Internal auditing is an independent, objective assurance activity designed to improve an organisation’s operations. It helps an organisation accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control, and governance processes. Scope: The scope of the audit covers, as a minimum, the areas included in the Internal Audit Report contained in the Annual Governance & Accountability Return.
Any areas not covered at this interim stage will be included later in the year or during the final audit activity.
Approach: Audit work is carried out in line with the Chartered Institute of Public Finance and Accountancy’s Internal Audit Standards and guidance issued by the National Association of Local Councils.
Where applicable we have included reference to ‘proper practice’ and the associated guidance as laid out in ‘Governance & Accountability for Smaller Authorities in England’ which is applicable to financial years from 1st April 2020.
Selective testing was carried out and the relevant policies, procedures and controls were reviewed. Due to the Coronavirus pandemic most testing was carried out remotely using both electronic and hard copy documentation.
GENERAL COMMENTS: We would like to thank the staff for their assistance and co-operation during the audit.
The matters raised in this report are only those which came to our attention during our internal audit work and are not necessarily a comprehensive statement of all the weaknesses that exist, or of all the improvements that may be required. In giving our internal audit opinion, it should be noted that assurance can never be absolute. The most that the internal audit service can provide is a reasonable assurance that there are no major weaknesses in risk management, governance, and control processes. The audit does not guarantee that the accounting records are free from fraud or error. We have provided a table of audit recommendations that allow for the Council’s response which can be used as an ongoing monitoring tool. We would be grateful if, in due course, it is completed and returned to us.
AUDIT COMMENTARY: Items in bold text within the body of the report represent our findings in respect of the application of controls, text in italics represent suggested actions that fall short of being a formal recommendation or do not necessarily pertain to the application of internal controls.
Previous Recommendations The position in respect of previous recommendations is set out in the attached Internal Audit Response Record. Accounting Records The accounts are maintained on AdvantEdge accounting software; were up to date and appeared free from material errors. Financial Regulations Financial Regulations were last reviewed in November 2019 when the new Model documentation was adopted. Payments A sample of payments was tested to establish whether the spending decision, procurement process, certification and approval for payment were in line with Financial Regulations as well as ensuring that payments were supported by invoices, VAT was correctly accounted for and payment controls were applied. Authority to spend: Spending decisions can be traced to the Minutes and purchase orders are routinely used. Procurement: Within the sample tested quotes had been obtained. Payment: Payments were supported by invoices and other payment controls had been applied. VAT: VAT had been accurately recorded. Risk Risk Assessment: The Council is yet to undertake its annual review of its risk management arrangements. Insurance: Statutory insurances are in place and the Fidelity Guarantee has yet to be increased as recommended. The impact of the pandemic on the Council’s projected year-end position may impact the necessity to increase the cover, a review when the budget is set might be a sensible approach. Investment Strategy: An Investment Strategy is in place, but it does need to be reviewed as the Guidance requires it be renewed for each financial year. Budgets Setting: We reviewed the 2020/21 budget setting process as part of our final audit work in
2019/20 and will review the 2021/22 process later in the year. Monitoring: The Council has responded to the impact of the pandemic by revising its budget and monitoring reports are provided to each Committee. Income Systems were tested to ensure that suitable controls are in place to ensure that all income is received in a timely manner, that charges are correctly applied and that any cash received is promptly receipted and banked. Precept: The precept payment received is in accord with that set by the Council. Car parks: Income is anticipated to drop by 30% in year due to the pandemic. Receipts in July and August were tested and there were no issues to report. Gallery: Again, a 30% drop in income has been factored in; the takings on random days in July and August were tested and there are no issues to report. VAT: VAT claims are up to date. Payroll 2020/21 pay award: The national pay award and associated back pay was accurately implemented in all but one case where a minor amendment will need to be made. New Starters: New employees have been issued with contracts of employment; in one instance an error was made which is being rectified – however the correct pay scale was applied thus the amendment is only to the wording in the contract. Re-gradings: Annual incremental progressions (two members of staff) have been accurately implemented. Tax, NI & Pensions: PAYE and pension deductions have been properly applied. Bank Reconciliations Bank reconciliations are regularly performed and there are no issues to report. Electors Rights The Annual Governance Statement and Accounting Statements were properly approved by Full Council and its obligations were met in respect of advertising the rights of the public to inspect the accounts and in publishing the requisite documentation. More than the allotted 30 days was allowed for public inspection and in future the period should be limited to that required by the Regulations.
INTERNAL AUDIT REPORT RESPONSE RECORD – PENZANCE TOWN COUNCIL
No Recommendation Management Response Timescale/ Follow Up Responsibility (for auditor use)
FINAL REPORT 2019/20 1 The Fidelity Guarantee should be increased. Still to be actioned.
INTERIM REPORT 2016/17 1 Procedure manuals should be produced for all systems starting Process has commenced Ongoing – all Ongoing with critical financial systems. staff monitoring
Item 15(d)
PENZANCE COUNCIL 16 NOVEMBER 2020 REPORT FOR INFORMATION INSURANCE RENEWAL
Background:
Work is underway with WPS Hallam, our insurance brokers, for the 2020/21 insurance renewals which are due 1 December 2020.
Most of the Council’s insurance cover is on long-term agreements with providers ending in December 2022. These long-term agreements offer the best value for money with guaranteed rates for the term.
Moving forward Officers are looking to build Insurance provision into the ongoing work around supplier/procurement frameworks for the Council.
Helen Wilson-Prowse Support Services Manager/RFO Item 15(e)
PENZANCE COUNCIL – 16 NOVEMBER 2020
REPORT FOR INFORMATION
STRATEGIC PLAN ACTIONS - PROGRESS REPORT
BACKGROUND
Penzance Council’s Strategic Plan was adopted in February 2019. To keep focussed on the actions against the aims of the plan, links to the plan have been added to relevant reports to committees and full council. These and other relevant actions have now been referenced against the plan (see attached appendix a) and will be reported to full council on a six-monthly basis. This will be the last report on the 2018 -2021 Strategic Plan. Work will begin on a plan for 2021- 2025 in early summer next year.
Hester Hunt Town Clerk
Strategic Plan 2018 – 2021 INTRODUCTION
Vision
To maintain and enhance our community for the well-being and prosperity of present and future generations.
Mission To make the community (of Penzance Council) a better place to Live, Work and Grow.
PTC Values that underpin all strategy delivery: ✓ To Listen, guide and support. ✓ To be trusted, accountable and transparent. ✓ To be bold, innovative and pro-active. ✓ To ensure we are dependable, open, connected and responsive. ✓ To maintain honesty, professionalism and pride in all that we do. ✓ To provide a voice for our people and our place. ✓ To provide and promote inclusivity.
1 Approved & adopted by Town Council: 11 February 2019. Actions updated November 2019, June 2020, November 2020.
Strategic Aims
1. Environment
Goals Supporting strategies Actions Open & Green 1. Develop sustainable environmental policy for Council’s open spaces Spaces which sets out the Council’s role as a champion for open spaces Climate Emergency Action Plan – and footpaths. November 2019
2. Develop open spaces devolution programme to protect and Full Council – 11 February 2019 enhance important open spaces. Minute101(f) -Phase 2
3. Develop open spaces capital programme so devolution “makes a Devolution Working Group to difference” and reverses impact of underfunding. recommend improvements to full council for Phase 2 sites January 2021. 4. Grow links with horticultural community groups supporting open Officers working closely with Penzance spaces/public realm (for financial sustainability). Flora Group
5. Develop a 3/5 year management plan for current open spaces.
6. Develop action plan for legacy open space issues.
7. Establish Council position/preferences for improvement of non- Full Council - 1 October 2020. Min no. Council owned open spaces (priority to be given to sites to be 63g) devolved). Allotments 1. Publish revised Allotment Management Policy. Leisure & Amenities 17 December 2019 Min 40a – adoption
2. Address allotment waiting list by expanding allotment provision Climate Emergency Action Plan – through devolution process and/or creation of new allotment sites. November 2019
2 Approved & adopted by Town Council: 11 February 2019. Actions updated November 2019, June 2020, November 2020.
Built 1. Support delivery of NP to establish local influence over development Full Council – 20 July 2020 min no. 40 i) Environment (PRIORITY).
2. Work with NP to ensure alignment of objectives. Consultant appointed to prepare draft for referendum in May 2021. 3. Hold CC to their street duties and encourage the public to do Ongoing -Officers and Members likewise through ‘Report It’ web portal.
4. Consult with Cornwall Council and other partners (inc. Civic Society and BID) on public realm policy.
5. Develop partnerships with bodies sharing an interest in built environment and public realm.
6. Agree with partners a maintenance strategy for public benches.
7. Support improved provision of Affordable Housing through the Council’s role as a planning consultee.
8. Encourage new uses for vacant retail premises through Council’s role as a planning consultee.
2. Social Responsibility
Goals Supporting strategies Actions Supporting older 1 Support Pengarth Day Centre as a key asset for older people in the people community. Annual Strategic Grant -£15,000. Additional grant full council – 2 July 2 Encourage initiatives to deal with loneliness and dementia. 2020 min no. 20b) £1,500.
Dementia Awareness sessions offered to PZC staff and Members
3 Approved & adopted by Town Council: 11 February 2019. Actions updated November 2019, June 2020, November 2020.
Encourage Youth 1. Develop partnership relationship between Cornwall Council/ PZC/ Full Council 11 February 2019 - Min 101 Services Your Way (youth service) (e) Youth Strategy Reserve Fund
2. Facilitate the expansion of Youth Information, Advice, Counselling Service (YIACS) in the parish
3. Look for additional funding from other providers
4. Develop Youth policy document Full Council -15 July 2019 Min 52d Adopt Youth Strategy. 5. Establish a Youth leisure and recreation service. Full Council – 15 July 2019 Min 52h- Penzance Summer Get together
Mitigate 1 Maintain relationship with St Petroc’s and the Breadline Centre. Mayor’s charity for 2019-2020. ASB Homelessness/ Caseworker, supported post 80% . Rough sleeping 2 Work with partners in the Safer Penzance initiative to reduce rough sleeping. Central govt. funded accommodation during lock-down. Accessibility 1. Promote improved accessibly to individuals with physical and/or Grant for Accessibility app. Finance & sensory impairments. General Purposes Committee 10 February 2020. 1. Recognize barriers individuals face participating in community life Equalities training being sourced Inclusivity and seek to mitigate them in services delivered directly by the October 2020 for Members and officers. Council or through organizations financially supported by the Council. Promote Public 1. Work with partners to ensure public spaces are safe for all members Safety of the community.
2. Support the Safer Penzance initiative and its partners in making ASB post Full Council 11 February Penzance a safe place. 2019. Min 101 (b) . Participated in Covid Recovery group activities. March 3. Support the Town Centre Hub initiative in partnership with CC, BID 2020 - and the Police.
4 Approved & adopted by Town Council: 11 February 2019. Actions updated November 2019, June 2020, November 2020.
Full Council 20 May 2019 Min 20 (c) Promote Social 1. Promote action to mitigate social problems in the Parish. Full Council 20 May 2019 Min 20 (c) Action 2. Maintain a Social Action WG to make recommendations to the Full Council 20 May 2019 Min 20 (h) Town Council on social initiatives.
3. Culture & Sport
Goals Supporting strategies Actions Penlee House 1. 1. PZC to determine a clear vision for the long term support of Recommendation to carry out Penlee House. independent review. Full Council 16 November 2020.
2. Establish a financial sustainability plan to limit growth in public Full Council – 9 September 2019 funding support with withdrawal of CC agency fee. Min72b-d Retail staff review.
3. Maintain existing partnerships, including the Friends of Penlee On -going House, local community groups, special interest groups, schools and other museums/heritage groups. Continue to forge strong and sustainable partnerships.
4. Inspire and engage more people and a wider range of people with Ongoing -diversifying in light of the collections and raise the profile of art and heritage in Cornwall. pandemic impact.
5. Continue to seek funding opportunities to enable progress on the Town Deal Fund – Expression of redevelopment of the Penlee House site to increase the size and Interest .August 2020. potential of the café, shop, collections store and exhibition space.
6. Review plans to redevelop the Coach House and determine a Full Council 15 July 2019 52 (f) working strategy for future Coach House usage group established .WG met Sept 2019 new plans being drafted. Open Air Theatre 1. Review funding arrangements with programme providers. Spring 2021
5 Approved & adopted by Town Council: 11 February 2019. Actions updated November 2019, June 2020, November 2020.
2. Develop a formal agreement (SLA) linked to funding. Spring 2021
3. Complete an infrastructure review with a view to partnership working Spring 2021 for delivering infrastructure developments. (Toilet lighting, improvements of theatre space and facilities). Jubilee Pool 1. Establish a formal agreement with Jubilee Pool Penzance Ltd Full Council – 2 May 2019 Min 114 (i and ii) 2. Confirm PZC Board Members term as JPPz Ltd Director to be 2 years and remove necessity for representation on Friends of Jubilee Full Council- 2 May 2019 Min 114 (ii) Pool organization.
3. Establish with JP Penzance Ltd long term financial plan. Festivals/ Events 1. Establish with partners a PZC strategy for the promotion and Working with BID funding of local festivals.
2. Work with partners to improve marketing of local events. Assist with the marketing of local events to encourage their support. Comms Plan
Civic events 1. Encourage Member attendance at civic events
2. Promote civic events within the community. Sports Clubs 1. Agree a policy of encouraging sports clubs to promote youth participation and participation by those with limited incomes.
1. Establish and maintain formal relations with tenants in both the New lease with Football Club for AFC and the Tennis Club consideration. Tennis Club – new agreement 1 April 2020. 3. Promote small grants scheme within local sports clubs. Small grants scheme to be reviewed Autumn 2020
6 Approved & adopted by Town Council: 11 February 2019. Actions updated November 2019, June 2020, November 2020.
Community 1. Identify concise list of local community groups and raise awareness Groups & of their existence. Associations 2. Promote small grants scheme within local community groups and Social Action Fund promoted with associations. community groups during the pandemic lock-down April - July 3. Clarify role of PZC and Twinning Associations.
4. Review twinning funding and support Full Council Min 20 (q) Audit of gifts
5 Encourage the development of group member skills (possible Small grants scheme to be reviewed by condition of grant giving). Autumn 2020
4. Environmental and Economic Regeneration
Goals Supporting strategies Actions
Neighbourhood 1. Neighbourhood Plan produced and adopted Appointed Stuart Todd associates to pull Plan* see Built evidence together to draft policies in Environment 2. Maintain provision of Secretariat for Community Link Group with preparation for referendum- May 2021. Section above defined responsibilities and support communications from NP group
3. Ensure the schedule and delivery of the Neighbourhood Plan consultation/ referendum is met. Tourism & 1. Work with BID/PDTA to review how tourism can be better supported Enter into new SLA with BID. Full Leisure (Inc. TIC) through partnership working. Council to consider 9 March 2020.
2. Require TIC to provide more information on accessibility for visitors.
3. Review TIC Funding on an annual basis (as part of reviewing New grant policy -full council 16 strategic grants) November 2020 Isles of Scilly 1. Develop and build ‘good’ working relationships with IoS Council over links mainland terminal requirements and related transport issues. 7 Approved & adopted by Town Council: 11 February 2019. Actions updated November 2019, June 2020, November 2020.
2. Identify representative for the Isles of Scilly Strategic Forum group. 3. Transport 1. Define PTC position regarding public and private transport Climate Emergency Action Plan – particularly with the aim of reducing overall carbon emissions November 2019
2. Collate information available to identify issues regarding transport
3. Consult with representative, businesses and visitors regarding transport concerns
4. Lobby CC, DoT regarding transport recommendations Procurement 1. When awarding contracts for goods or services the Council will Climate Emergency Action Plan recognise potential carbon emissions as another element to be November 2019 considered alongside price. Local businesses should still also score highly because distances travelled and therefore carbon emissions will also be less
2. Promote and facilitate local community-owned renewable energy production
3. Reduce the Council’s own energy demand and encourage others to Climate Emergency Action Plan do so as well. November 2019
4. Move towards purchasing energy from renewable sources only. Climate Emergency Action Plan November 2019
5. Champion the “circular economy” where waste products from one Climate Emergency Action Plan process become the raw materials for another. November 2019 Penzance 1. Support PRP as vehicle for partnership working to promote Membership -Mayor + 2 cllrs. Regeneration economic regeneration and ensure Penzance speaks with one Partnership voice.
8 Approved & adopted by Town Council: 11 February 2019. Actions updated November 2019, June 2020, November 2020.
2. Maintain provision of Secretariat function for Partnership group. On-going
3. Improve transparency of partnership activities for both members and Minutes of the Board on PZC’s website public.
4. Require an annual report from PRP on its activities and plans for the coming year.
5. Include oral report on PRP and Pz Place Shaping as a standard From April 2019 and ongoing agenda item on PZC meeting agendas
5. Services
Goals Supporting strategies Actions Toilets 1. Increase awareness of Community Toilet Scheme (CTS) Leisure & Amenities Committee Min 7 (g & h) 2. Review current provision of public toilets and continue with annual refurbishment programme across the sites. Rights of Way 1. Develop Rights of Way Strategy detailing PZC responsibilities and necessary funding.
1. Develop community engagement on issue.
CCTV 1. Continue to support collaborative working with West Cornwall CCTV Cllr Cliffe – Chairman of West Cornwall Group members to reduce cost of maintaining and monitoring public CCTV Group April 2019 – March 2020. space CCTV.
2. Review current service delivery, partnership agreement and its Being actioned through West Cornwall effectiveness. CCTV Group
3. Explore the potential increased provision of live monitoring Being actioned through West Cornwall CCTV Group 4. Explore the integration of Shopwatch with CCTV monitoring control Being actioned through West Cornwall
9 Approved & adopted by Town Council: 11 February 2019. Actions updated November 2019, June 2020, November 2020.
through WCCCTV Group. CCTV Group
Car Park 1. Review car parking order and its legality. Full Council 9 September 2019 and Full Council 11 November 2019
6. Governance
Goals Supporting strategies Actions Local 1. Seek ‘Foundation’ status under the Local Government Award Recommendation to Full Council 11 Government Scheme. Over time aspire to Gold Status. November 2019 Award Scheme Communication 1. Develop a Council communication strategy recognising that no one Full Council - 20 May 2019 Min 20 (p)- with the channel of communication reaches the entire electorate. approved action plan Electorate Strengthen 1. Promote the role and value of the Council in the public life of the Comms Action Plan 2019-2021 democracy parish.
2. Encourage the engagement of the public in Council meetings Full Council - 20 May 2019 -Min 20 (o) – (through attendance and public speaking). Rotation of Full Council meetings
3. Encourage voter registration and participation in elections. Coast FM radio slots planned for Members. Full Council 1/10/20 min no. 63 i)
4. Encourage Members to run Ward drop-in sessions. On hold due to pandemic 1. Work within any frameworks developed by Cornwall Council to Climate Emergency Action Plan Climate address the declared Climate Emergency. November 2019 Emergency 10 Approved & adopted by Town Council: 11 February 2019. Actions updated November 2019, June 2020, November 2020.
Covenant of 1. Join other local authorities of all sizes in signing up as Covenant of Climate Emergency Action Plan Mayors Mayors Signatories, meeting CO2 reduction targets and committing November 2019 to a series of steps.
11 Approved & adopted by Town Council: 11 February 2019. Actions updated November 2019, June 2020, November 2020.
Item 15(f) PENZANCE COUNCIL 16 NOVEMBER 2020 REPORT FOR INFORMATION SUSTAINABLE PZ – PROGRESS UPDATE
Background:
At the 26 May 2020 meeting, it was resolved by Council to award a grant of £8,500 to Sustainable Penzance for the provision of a community portal and toolkits.
Sustainable Penzance applied for funding to design an online portal (website) and a set of Community Toolkits, which will be available mainly through the online portal. There would be hard copies of these toolkits printed when deemed relevant as outlined below. The toolkits were to be tailored to various sectors and used in a number of ways:
1. An Individual Action Plan - This will list simple steps a household can take to support a sustainable community in day-to-day life. From shopping local and seasonally to car sharing and energy use. This will be printed and delivered to every household in the PZ Town council area (we are hoping alongside a copy of the Town Council’s Climate Action Plan)
2. A Business Toolkit - This is a digital toolkit, which businesses can download to start looking at recovering & running their business in a more sustainable way. It will work hand in hand with business workshops and lead to a Sustainable PZ award.
3. A School Toolkit - This is also a digital toolkit to be developed alongside local schools and organisations who are already running projects, to lead to a Sustainable PZ award. It will work hand in hand with new workshops and existing programmes available to schools in the area.
4. An Event Kit - This is a digital toolkit and forms a guide to anyone who wants to hold events in the town as to minimum expectations and moves they can take to make sure their event is sustainable or taking steps to become more sustainable
5. A Tourism Toolkit – This is a digital toolkit, signposting the tourism industry to how they can recover business, save money and take action, signposting to existing schemes they can join to reduce impact/gain accreditation.
6. Online Portal - This will be the focal point of work in the town to direct locals, organisations and stakeholders to the steps that can be taken and work that is happening to re-ignite and create a sustainable community. This online portal will include development of the logo and identity which will be used through all of the toolkits/work in the community
Progress to date:
Branding and Online Portal – Ridgeline Studios £3200 Content Creation – Freelance £2400 Personal Action Plan Design £450 Personal Action Plan Printing £1266 Total to date £7316 Item 15(f)
Match Funding:
Budget allocated to content creation has been spent - so all work going forwards will be done on volunteer time. This is estimated to be worth approx. another £2400
Cornwall Council Community Chest Funding totalling £650 has been secured to support the Online Portal and Event Toolkit
Penzance Chamber of Commerce funding totalling £500 has been secured to support the Business Toolkit
Penzance & District Tourism Association funding totalling £350 has been secured to support the Tourism Toolkit
Schools and educational experts are feeding into the school toolkit for free.
Projected Spend:
Event toolkit £450 Tourism toolkit £450 School toolkit £650 Business Toolkit £650 Contingency £500 Total £2700
Breakdown:
Remaining Town Council Funding £1184 Match Funding £1500 Total £2684
Breakdown:
Remaining Town Council Funding £1184 Match Funding £1500 Total £2684
Rachel Yates Sustainable Penzance Item 15(h)
PENZANCE COUNCIL – 16 NOVEMBER 2020
REPORT FOR INFORMATION
COMMUNITY INFRASTRUCTURE LEVY (CIL) ANNUAL REPORT
Background
The Community Infrastructure Levy (CIL) is a charge which allows planning authorities to charge development to fund infrastructure which addresses the cumulative impact of development. It came into force through the Community Infrastructure Levy Regulations 2010 (as amended).
Since 1 January 2019 Cornwall Council has been charging CIL on new development and is required to pass back a percentage of any receipts from development that has commenced within our parish. The amount paid is 15% (capped at £100 per existing Council Tax paying dwelling), or 25% if your area has an adopted Neighbourhood Development Plan. The attached table sets out how much Penzance Council will be receiving from each commenced CIL liable development.
CIL Neighbourhood Payment Amount Total CIL receipts for the reported year £ 1,874.46 2019/20 £ 1,597.21 2018/19 £0 2017/18 £0 Total available CIL Budget for reported year £ 1,874.46 Total CIL Expenditure for the reported year £0 Total CIL retained at the end of the reported year £0 Available funds after commitments £ 1,874.46
CIL expenditure summary
Items to which CIL has been applied Amount of CIL on each item
NIL NIL
CIL Allocation Committed to Projects summary
Projects /activities to which CIL has Amount of CIL on each item already been committed NIL NIL
Item 15(h)
The receipt will be carried forward for use on further infrastructure projects in future financial years. Town and Parish Councils have five years from receipt to spend their portion on infrastructure projects within their parish that meet criteria set out in CIL regulation 59C – ‘ a) the provision, improvement, replacement, operation or maintenance of infrastructure: or b) anything else that is concerned with addressing the demands that development places on an area’.
There have been no notices served under regulation 59E during the year of receipt as the Council is withing the 5 year timescale for spending their Neighbourhood portion.
A guidance document which provides more information about these payments can be found on Cornwall Council’s Town and Parish Council CIL webpage – www.cornwall.gov.uk/cil.
This report will be published on Penzance Council’s website and a copy sent to Cornwall Council.
Hester Hunt Town Clerk
Item 15(i)
PENZANCE COUNCIL - 16 NOVEMBER 2020 REPORT FOR INFORMATION CODE OF CONDUCT COMPLAINT – CLLR WILL ELLIOTT
Background:
Standing Order 16 cites the following:
“Notification of any complaint shall remain confidential to the Proper Officer of the Council until such time as the matter has been concluded, when the outcome of the complaint shall be reported to a meeting of full council.”
In line with this requirement, I can inform you that the decision has been made by Cornwall Council to reject the complaint that was made against Cllr Will Elliott.
Hester Hunt Town Clerk
Item 15(j)
PENZANCE COUNCIL 16 NOVEMBER 2020 REPORT FOR INFORMATION HEALTHY STREETS PENZANCE - UPDATE
Background to the scheme:
The Healthy Streets PZ scheme was officially launched on 3 September, with the first phase introducing restrictions on through traffic entering Market Jew Street between 11 am and 4pm.
The aim of the Healthy Streets PZ scheme is to reduce traffic and pollution levels in the town centre and create a better environment for all, allowing space for people to move around safely and comfortably. While buses and taxis can still drive through Market Jew Street during the restricted period, pedestrians and cyclists have priority.
The scheme is part of the wider ambition to revitalise the town’s economy, promote sustainable transport and tackle climate change.
It reflects the views expressed by local residents during last year’s Penzance Expo and Neighbourhood Plan consultation, and , more recently, the calls for a ‘cleaner, greener’ Cornwall in the future made by the approximately 30,000 people who took part in Cornwall Council’s ‘The Cornwall We Want’ listening exercise. It also supports the aims set out in the Climate Emergency declarations made by the Town Council and Cornwall Council.
Although the introduction of the scheme was fast tracked to support the delivery of the town’s Covid recovery programme, work on developing detailed proposals to reduce traffic in the town centre has been taking place during the past 12 months.
Details of the scheme:
Developed by Cornwall Council in partnership with Penzance Council, Penzance BID and Sustainable Penzance, the trial Healthy Streets PZ scheme is being introduced in phases over a 12-month period. Under an Experimental Traffic Regulation Order (ETRO) process. Delivering the project in phases gives people the opportunity to get used to the changes and enables the partners to identify and, if necessary, to modify any parts which are not working as expected.
The first phase has focused on the creation of the cycle and pedestrian friendly area in the town centre, with further phases, including proposals to modify the Branwells Mill gyratory system, reduce traffic on Western Promenade Road, and extend the 20mph zone, due to be introduced over the next few months.
Item 15(j)
Initial discussions with partners, local businesses and residents and representatives of disability groups prior to the introduction of the first phase of the scheme led to changes to the original plans.
These included moving the introduction of the scheme to September to avoid the peak summer season and amending the timing of the traffic restrictions in Market Jew Street so they came into operation at 11 am rather than at 10 am. This provides more time for people with disabilities to visit the town centre to shop or for appointments before the restriction period begins. The change to the start time also provides more time for deliveries to take place.
Last month we spent a Saturday morning in Market Jew Street to find out the views of local people – you can see a short film about what they told us here https://lovepenzance.co.uk/pz-healthy-streets/
Support for people with disabilities:
The aim of the scheme is to create a better environment for all in the town centre. We have been monitoring how the scheme is working and have introduced a number of specific measures to support people with disabilities, including blue badge holders.
These include:
• Providing additional blue badge spaces in the Clarence Street car park with appropriate linkages to the main shopping streets (these spaces are on the raised section providing flat access to Causewayhead and the town) and installing a new ramp. The design for the new ramp has been finalised and we are just waiting for guidance from Cornwall Council as to whether it requires planning permission as it is in a conservation area.
• Reviewing the route from the car park to Market Jew Street to ensure that it is fully accessible for people with disabilities.
• Providing additional support for blue badge holders accessing appointments in the town centre. While blue badge holders are still able to use the waiting bays in Market Jew Street before 11 am and after 4pm, some have reported difficulties obtaining appointments with local opticians, dentists etc in the town centre at these times. We are in contact with these businesses to explore additional solutions which could be put in place, such as giving blue badge holders priority for appointments outside the restricted period or arranging home visits.
• Working with partners to re-introduce a Shop Mobility scheme in the town to support people with significant mobility issues. Penzance BID, the Town Deal Board and other partners are working extremely hard to ensure a scheme is available as quickly as possible, with discussions currently taking place to identify a location for the scheme.
Work is also taking place with Cornwall Council to look at the options for providing additional accessible routes. Item 15(j)
The new bus shelter in Market Jew Street has been ordered and is due to arrive within the next few weeks. As the shelter is also in a conservation area, we are waiting for guidance from Cornwall Council as to the need for planning permission. The shelter will provide real time information and so will also need power to be provided.
We were hoping to visit the town centre with representatives from Disability Cornwall and iSight Cornwall later this month once all the mitigations were in place to get their views on the scheme. This visit will now take place after the lockdown restrictions have been lifted and all the remaining works have been completed.
We are also continuing to explore any other reasonable adjustments to support blue badge holders and will provide further information as these are developed.
Support for delivery companies:
Following discussions with delivery companies it was agreed to change the time of the introduction of the restrictions from 10 am to 11 am to provide more time for deliveries to take place in the town centre.
We have also provided additional loading bays within Market Jew Street for when the road is open to vehicles to enable increased servicing provision
We are continuing to liaise with delivery companies to identify any other concerns they have and consider any additional measures which could be delivered as part of any final scheme.
Enforcement:
While we have received a number of positive comments about the scheme, some people have called for greater enforcement of the restrictions, including the introduction of physical restrictions such as rising bollards.
Because this is a trial scheme and, therefore, could change during the next few months, and installing physical restrictions at this stage would be costly and take time to construct, it was agreed to wait for the results of the trial to be assessed before any permanent measures are put in place.
If the current trial proves successful and a permanent scheme is implemented in the future, some form of physical restrictions, such as rising bollards, could be used to prevent unauthorised vehicle access to Market Jew Street.
In the meantime, we are continuing to work with the Council’s parking team and with the police on this issue. Penalty charge notices are being issued to drivers who breach the waiting and loading restrictions in Market Jew Street. Between October 1st and 19th civil parking enforcement officers recorded the details of 59 vehicles which were found to be breaching the restrictions, with 22 penalty charge notices being issued so far. Item 15(j)
We are also investigating the possibility of using automatic number plate recognition (ANPR) cameras to monitor vehicles movements in Market Jew Street to support this work.
Anyone seeing a driver parking illegally can report it via the Report it section on the Cornwall Council website. People can also email [email protected] to provide comments about enforcement issues to ensure their views are recorded by the highways team.
We are currently analysing the results of the traffic monitoring exercise carried out the Council’s highways team. The information on where vehicles are going and details of the current volume of traffic compared with levels of traffic before the restrictions were introduced will be used in making further decisions regarding the operation of the restricted zone.
Improved signage:
Members of the public have also asked for better signage to be introduced to raise awareness of the scheme.
We are putting red road surfacing on the section of the gyratory system at the bottom of Market Jew Street, along with further signage at Adelaide Street, and refreshing the existing crossings on Market Jew Street to make them more visible to both pedestrians and drivers.
As part of the improved signage in Adelaide Street we are also looking at measures to stop people from turning right at the bottom of the street. It is not possible to put physical restrictions at this location so we are looking at using more signs and red road surfacing to reinforce the ‘no right turn’ message. The wooden planters ordered for the bottom of Market Jew Street have arrived and are now in place.
Public consultation:
Cornwall Council worked closely with Penzance Council, Sustainable PZ, Penzance BID and other partners to develop the Healthy Streets PZ scheme and will continue to do so over the coming weeks and months as the scheme is progressed.
The scheme is being led by the Steering Group which includes Cllr Jim McKenna, Independent Cornwall Councillor for Penzance Promenade; CllrJonathan How, Penzance Town Councillor for Penzance East; Cllr Nicole Broadhurst, Penzance Town Councillor for Penzance Central and Town Mayor; Jess Morris, Penzance Business Improvement District; Rachel Yates, Sustainable Penzance; Karen Warne, Sustainable Penzance Community Interest Company; Rebecca Lyle, Cornwall Council Transport Lead; Andrew Archer, Cormac Design Lead; Rupert Spencer, Cornwall Council Highway Network Manager and James Hardy Cornwall Council Community Link Officer. Item 15(j)
The use of the ETRO, introduced as part of the Government’s emergency Covid legislation, means that all comments made during the trial are treated as part of a “live consultation” and will be taken in account before any decision is made on a permanent scheme.
It also ensures that any parts of the scheme which are not working as expected can be changed during the scheme, rather than waiting to the end.
The Healthy Streets team want to hear the views of all parts of the community on how the scheme is working, positive or negative.
People can comment on the scheme in a number of ways: • By emailing their comments to Cornwall Council’s highways team who are leading the trial at [email protected].
• Using the transport contact form on the Love Penzance website: https://lovepenzance.co.uk/pz-healthy-streets/
• Writing to the highways team at Engineering Design Group, Murdoch Building, Western Group Centre, Radnor Road, Scorrier TR16 5EH
Next steps:
This is an ongoing, live trial and the first phase of a longer term, wider vision for our town which focuses on improving access and revitalising the town for everyone.
Following the completion of the analysis of the traffic monitoring exercise a report setting out the findings will be shared with partners and the public. The information will also be used to shape the next phases of the trial scheme, and to inform the decision on any future permanent scheme.
The red surfacing and wand orcas (semi-permanent bollards that are bolted to the road to physically separate the space for cyclists and traffic) are due to be put in place during the next few weeks, along with the additional signage. Construction of the new bus shelter is also due to begin in the next few weeks.
Work is also being carried out to identify further measures to support the enforcement of the current restrictions.
Detailed design work on the remaining two phases of the project is currently underway.
Information on phase 2 of the scheme, which includes work on Western Promenade Road, should be available to share within the next two to three weeks.
Cllr Jonathan How Civic Deputy
Item 12(a)-(h) PENZANCE COUNCIL – 16 NOVEMBER 2020
REPORTS FROM FINANCE & GENERAL PURPOSES COMMITTEE FOR DECISION
Finance & General Purposes Committee a) Clarence Street CCTV Replacement
Recommendation – that Council adopts the recommendation from the Finance & General Purposes Committee to replace the CCTV Camera at Clarence Street car park at a cost of £1,521.31.
Background The Leisure and Amenities Committee were notified of the current failure of the CCTV camera at Clarence Street car park and that the unit is beyond economic repair. The cost of the recommended replacement camera is £1,521.31 and can be funded from budget line 3240/4. b) Predicted end of year reserves position
Recommendation – that Council adopts the recommendation from the Finance & General Purposes Committee to accept the predicted year end position of earmarked reserves allocated under the Council’s committees.
Background The predicted 2020/21 year end reserve position is detailed in Annex 1 and highlights: • The value at the start of the current financial year • Adopted reserve movements and what they were for • The current value of reserves • Details of planned movements or spend, and • The predicted year end position. c) Review of unallocated Devolution Reserve
Recommendation – that Council adopts the recommendation from the Finance & General Purposes Committee to review, at a later date, the amount of £96,819.88 currently unallocated within the Devolution Reserve.
Background The Devolution Working Group has been tasked by full Council to identify Phase 2 improvements and possible additional devolution activities. The current unallocated funds provide scope for improvements and/or additional activities as well as any future plans Item 12(a)-(h) relating to Morrab Gardens. The Devolution working group met on 5 November and support the recommendation to retain currently unallocated funds in the earmarked devolution reserve to enable future activity to be planned and funded. d) Independent Review of Penlee House
Recommendation – that Council adopts the recommendation from the Finance & General Purposes Committee to commission an independent review of Penlee House at a cost of up to £27,000 taken from General Fund Reserves.
Background Penzance Council resolved in its Strategic Plan to determine a clear vision for the long term support of Penlee House.
The impact of Covid-19 has affected all organisations and Penlee House is no exception. Faced with the end of the Cornwall Council agency fee from April 2022 and coupled with the effect of Covid-19, it is important for the Council to establish its future support of Penlee House.
Because Penlee House is dependent on proactive financial and strategic support from Penzance Council, it is recommended to commission an independent review of Penlee House, to include an options appraisal of alternative funding arrangements. This review would be produced by external consultancy support, working with the Council to explore options and make recommendations about the future funding strategy for Penlee House and to help with the creation of a new business plan for the Gallery. It would also undertake a survey with members of the public in Penzance to understand more about their perceptions of Penlee House.
An independent review of this nature would allow Councillors to make informed decisions about the future relationship between Penlee House and Penzance Council.
Should Council adopt this recommendation it is proposed a Task & Finish Group be established to agree the scope of the review as detailed at Agenda Item 13(f) Report for Decision - Penlee House Review Task & Finish Group. e) Penlee House IT Infrastructure Investment
Recommendation – that Council adopts the recommendation from the Finance & General Purposes Committee to vire £12,005.28 from the Penlee House Fab/Plant Fund reserve to the IT Replacement budget line to pay for the required upgrade to the upgrade to the Penlee House IT System.
Item 12(a)-(h) Background After a period of under-investment of over 12 years the Penlee House system requires updating to ensure its longevity, security, and ability to operate efficiently and safely. It has also been a long-term objective to combine the Penlee House and Penlee Centre IT systems. f) Penlee House Storage
Recommendation – that Council adopts the recommendation from the Finance & General Purposes Committee to vire £6,974 from the Penlee House Fab/Plant Fund reserve (2995/2) to the Museum Fittings: Purchase budget line 2100/1 to provide additional storage.
Background The Penlee House paintings store is almost full and there are currently paintings being stored in inappropriate conditions on the floor. It is essential that these paintings are raised from the floor and are stored appropriately. g) Hypatia Trust & Town Centre Hub
Recommendation – that Council adopts the recommendation from the Finance & General Purposes Committee to review the resolution made by Council on 26 May and release these funds based on the new information received.
Background Hypatia Trust On 23 July 2020, the Mayor, Deputy Mayor and Town Clerk met with the Hypatia Trust to discuss progress of the Gardeners’ House Project and specifically when the Trust would be looking to draw down the £25,000 agreed by Council.
The Hypatia Trust confirmed they will not require funding until Spring 2021 and are happy for the earmarked funds to be reallocated to help cover the cost of the agreed contribution towards the Promenade development works which is not currently included in the 2020/21 budget.
The Council’s commitment to the Hypatia Trust remains in place and as such will be included in the budget for financial year 2021/22.
Town Centre Hub Penzance Council budgeted for expenditure relating to the Town Centre Hub during the financial year 2019/20. As no expenditure was incurred the amount was carried forward to 2020/21.
Item 12(a)-(h) The Town Centre Hub project is not currently being progressed so these funds can be allocated to cover the shortfall in the Council’s commitment to the cost of the Promenade refurbishment.
For information, Penzance Regeneration Board resolved to re-allocate earmarked Town Centre Hub funds to fund other activity at their meeting on 28 September 2020. h) Mounts Bay Academy
Recommendation – that Council adopts the recommendation from the Finance & General Purposes Committee to ask Mounts Bay Academy to re-apply for funding once the funding position is clear for the St John’s Hall project and an agreed management agreement is in place.
Background Penzance Council’s resolution to award Mounts Bay Academy £10,000 towards the cost to refurbish the main hall of St John’s Hall to facilitate its use as a Community Arts Venue was conditional on:
a. Mounts Bay Academy and Cornwall Council reaching an agreement over Mounts Bay Academy’s management of the Main Hall.
b. Cornwall Council, as owners of St John’s Hall and recipients of Main Hall letting fees, contributing £20,000 towards the project.”
Since the resolution was passed, Cornwall Council has committed to £3,000 funding and not the £20,000 Penzance Council’s award was conditional on.
Penzance Regeneration Board has also committed £3,000 match funding.
Cornwall Council Members have stressed the implementation of a suitable management agreement is important to ensure the proposal is implemented as a collaborative project for all local schools, albeit led by Mounts Bay Academy.
Helen Wilson-Prowse Support Services Manager / RFO
L&A Committee Reserve Position Reserve 2020/21 Adopted Notes Current Value Planned Amount Predicted Reserve Start Value Movements Movements/Spend at 31.03.21
Car Park Maintenance Fund £21,048.00 £1,500.00 Budgeted In year addition £22,548.00 Move back to reserves as £21,048.00 £22,548.00 work will take place 2021/22. To L&A 5.10.20 -£21,048.00 to budget line 1060/4 Penlee Park Maintenance £1,500.00
Machinery Fund £16,416.00 £0.00 £16,416.00 £16,416.00
Play Equipment Fund £72,741.00 £5,000.00 Budgeted In year addition £77,741.00 Will be spent in 21/22 to £77,741.00 replace junior equipment
Allotment Provision Fund £17,334.00 £1,500.00 Budgeted In year addition £18,834.00 £1,500.00
-£17,334.00 to budget line 1045/9/3 £1,500.00
Toilet Refurbishment Fund £36,000.00 £15,000.00 Budgeted In year addition £51,000.00 to be transferred to budget £15,000.00 £36,000.00 line 1165/2, Public Toilet – General Supplies to cover extra Covid Cleaning. Going to F&GP 19.10.20
Weed Treatment £17,040.00 -£17,040.00 As agreed at Council 26/05/2020 to cover £0.00 0 Equipment purchase of weed treatment machine
Penzance AFC - Roof £0.00 £0.00 Transferred to active budget line £0.00 Unspent budget to be £29,678.00 £29,678.00 replacement moved back to reserve. Future spend dependant on Council decisions but £2,000 remains in active budget line to facilitate any further reports or activity that will assist in a further recommendation being brought in front of the Committee / Council
Tree Maintenance £0.00 £2,000.00 Budgeted In year addition £2,000.00 £0.00 £2,000.00
CCTV repair/replacement £12,950.00 £5,000.00 Budgeted In year addition £17,950.00 Princess May Camera £2,362.23 £14,581.05 Princess May Annual £1,006.72 Monitoring Replacement - Clarence 0 Street (from active budget)
£3,368.95
Penlee Park Infrastructure £0.00 £15,000.00 Budgeted In year addition £15,000.00 £0.00 £15,000.00 Improvements
-£15,000.00 to the active budget line. 1015/1 £0.00 Boundary £0.00 £17,500.00 Budgeted In year addition £17,500.00 Move back to reserves as £17,500.00 £17,500.00 Repair/Replacement work will take place 2021/22. To L&A 5.10.20 -£17,500.00 to budget line 1130/1 £0.00
Christmas Lighting £0.00 £15,000.00 Budgeted In year additions 19/20 & 20/21 £15,000.00 £0.00 £15,000.00 Infrastructure
Devolution of Services Fund £477,599.88 -£25,000.00 Separation of Hyptatia Trust Fund £470,099.88 Predicted spend for 2021/22 £470,099.88 of £373,280.00 £17,500.00 Budgeted in year addition Unallocated £96819.88
Penlee House Committee Predicted Reserve Position at 31.03.20 Reserve 2020/21 Adopted Notes Current Value Planned Amount Predicted Reserve Start Value Movements Movements/Spend at 31.03.21
Acquisition Fund £8,930.00 £0.00 £8,930.00 £0.00 £8,930.00 Conservation Fund £2,426.00 £0.00 £2,426.00 £0.00 £2,426.00 Penlee House Fabric/Plant £46,257.00 £0.00 £46,257.00 IT Infrastructure Investment £12,005.28 £27,277.72 Fund Storage Shelving £6,974.00 Total £18,979.28 Exhibition Council Run Fund £20,685.38 £0.00 £20,685.38 £0.00 £20,685.38 Coach House £18,500.00 £1,250.00 Plans/designs for refurbishment £17,250.00 £0.00 £17,250.00 Refurbishment Fund Agency Buffer Fee £10,000.00 £30,970.00 In year addition £40,970.00 Reserve to be used in 22/23 £0.00 £40,970.00 & 23/24 to replace lost income
F&GP Committee Predicted Reserve Position at 31.03.20 Reserve 2020/21 Adopted Notes Current Value Planned Amount Predicted Start Value Movements Movements/Spend Remaining Reserve as at 31.03.20
None in 2020/21, activity Buildings Fund £75,435.00 £13,900.00 In year addition £89,335.00 possible in 2021/22 £89,335.00 Elections Fund £17,743.57 £10,000.00 In year addition £27,743.57 Required for 2021 £27,743.57 Coastal Communities Fund £20,000.00 -£20,000.00 To Penzance Promenade, As agreed at Council 26.05.2020 £0.00 £0.00
Tour of Britain Fund £7,000.00 £3,000.00 In year addition £10,000.00 Invoice due during 2020/21 £10,000.00 £0.00 Youth Strategy Reserve £7,560.00 £2,300.00 In year addition £9,860.00 £9,860.00 Local Devolution Projects £17,526.95 -£2,879.95 To General Fund, Council 26.05.2020 adjustment £14,647.00 £14,647.00 Protected reserve. To update once heard from Cornwall Council Section 106 Monies £10000 Tour of Britain £103,639.00 -£8,180.00 Expenditure transaction 8870, £95,459.00 £95,459.00 (Regeneration Board) Contribution £3000 Match Funding Mounts Bay £TBC Comms Support Social Action Fund £16,200.00 0 £16,200.00 £16,200.00 New IT Kit as per Council IT Replacement £3,000.00 £2,740.00 In year addition £5,740.00 decisions £1,400.00 £4,340.00 Waiting on invoice. Further Penzance Promenade £0.00 £20,000.00 From Coastal Communities Fund, As agreed at Council 26.05.2020£20,000.00 £40K to budget £20,000.00 £0.00 Possible re-allocation to Hypatia Trust £0.00 £25,000.00 Separated out from Devolution Services £25,000.00 Prom and budget for £25,000.00 £25,000.00 committmet in 2021/22 HR Contingency Fund £0.00 £33,492.09 60 : From General Fund, As agreed at Council 26.05.2020£33,492.09 EAP £1,500.00 £6,804.42 As per Council 26.08.2020. Gov refund of SMP to be added back once exact figure known but -£15,187.67 circa 5K £18,304.42 Occ Health £2,000.00
Independent Review as per Council Decision- cost TBC £8,000.00 TBC Staff Review sub total £11,500.00
Total Council Predicted Reserve Position £1,124,992.02 Item 12(i)
PENZANCE COUNCIL – 16 NOVEMBER 2020 REPORT FOR DECISION FROM PLANNING COMMITTEE SOUTH PARADE MEWS - YELLOW LINES
Recommendation
That Penzance Council approves the recommendation of the Planning Committee and agrees with the principle of single yellow lines on the corner of South Parade Mews in order to enforce use of that section of the highway for loading and unloading purposes only, and that Penzance Council should lobby Cornwall Council on behalf of the local residents to have the yellow lines implemented.
Background
At the Planning Committee meeting of 4 November 2020, members considered the report below submitted by Cllr Elliott.
Following contact with a resident of South Parade Mews, who expressed concerns and difficulties with parking and particularly with unloading in South Parade Mews, I worked with this resident to come up with a proposal which would work for everyone concerned.
The following is an excerpt from their original email to me: “I’m writing as I’m looking for support with the access issues we have in South Parade Mews. We have lived at the end of the road for 5 years now and whilst we knew parking would be very difficult when we bought the property we have a situation where we can’t ever get access along the public highway for deliveries, loading, or unloading at our door as the road is always blocked by poorly parked cars. This year has been particularly difficult as we have undertaken much needed repair works to our property. This has caused ourselves and the builder great difficulty and resulted in extra time and costs as materials need to be carried from Morrab Road.”
We decided that the best way to solve this issue was by implementing single yellow lines on the corner of South Parade Mews, situated as referenced in Appendix A. This location is important, as it allows the owner of the garage opposite to park their car in their garage which they otherwise haven’t been able to do for fear of being blocked in by others parking in front of their garage. The single yellow lines should alleviate this problem, allowing drivers to wait and unload but discourage people from parking on that corner and blocking the street and the turning point that drivers require to exit.
We contacted the local division member, Cllr. Olivier, on the 12th of October about this issue in the hope that he would take this issue forward and lobby on our behalf, but to date we have yet to hear back from him - which is why I am bringing this to our Planning Committee for their opinion and hopefully their support.
We hope that the committee will support this proposal, for the benefit of the residents of South Parade Mews. While this may not be a ‘life or death’ issue, I think we can all agree that the accumulated stress from years of dealing with parking issues is a wholly unnecessary one which we are in a position to help alleviate.
Councillor Will Elliott
Item 12(i)
APPENDIX A - PROPOSED SINGLE YELLOW LINES
Item 12(i)
APPENDIX B - FURTHER IMAGES AND EXAMPLES
Item 13(a)
PENZANCE COUNCIL - 16 NOVEMBER 2020
REPORT FOR DECISION
COACH HOUSE REFURBISHMENT
Link to Strategic Plan or other Town 6. Review plans to redevelop the Coach Council Policy House and determine a strategy for future Coach House usage
Recommendations
that Penzance Council: a) approves the attached plans for the refurbishment of the Coach House;
b) agrees to apply for planning permission to refurbish the Coach House; and
c) approves officers researching funding options for undertaking the refurbishment of the Coach House.
Background:
Members will recall that determining a future strategy for the Coach House is an objective in the Council’s Strategic Plan.
This item was deferred at the full council meeting on 1 October 2020 as some members had not had the opportunity to review the plans. The plans were subsequently circulated to all members on 12 October and hard-copy sent on 13 October.
Members are being asked to approve the plans and agree the recommendation of the Coach House working group to seek planning permission. The planning application will be undertaken by Craig Johns of Matthews Johns, who has developed the attached plans.
The Coach House refurbishment project forms a part of the expression of interest that is currently being considered by the Town Deal Board. Supplementary or alternative funding to undertake this work requires further research, but a likely source is the Public Works Loan Board. A successful expression of interest was made for funding to Community Led Local Development, however, the Coach House working group were concerned about the timescales for submitting a full application and restrictions presented by this fund. Subject to Full Council agreeing to the attached plans, and agreeing that a planning application can be made, an update on the Town Deal Fund and a breakdown of other funding options for this project will be presented to Full Council in the new year.
Hester Hunt Town Clerk Item 13(b)
PENZANCE COUNCIL - 16 NOVEMBER 2020
REPORT FOR DECISION
REVISION OF OFF-STREET PARKING PLACES ORDER - PUBLIC REPRESENTATIONS AND COSTS RE: SIGNAGE AND ENFORCEMENT
Link to Strategic Plan Section 5. Services - review car parking order and its legality
Recommendation
That Penzance Council approves:
a) the making of the Order;
b) the date of the Order, that being 1 January 2021
c) from budget line - 1060 Penlee House Car Park, the cost of £2,546.80 to design, create and install required revised signage, £972 for enforcement provision provided by Cornwall Council from 1 Jan – 31 March 2021 and £351.00 to make required changes to the parking machines.
Background
Penzance Council approved the content of the draft Off-Street Parking Places Order 2020 on the recommendations of the Sub-Committee which had been established to consider the draft Order at Full Council on 20 July 2020 (min no.40 (c)) .It also requested that the Town Clerk instruct Cornwall Council to move to the consultation stage of the review.
Public Notice was given on 1 October 2020 with a request for representations to be made by 23 October 2020.
The following four representations were received between these dates:
1. ‘I have been parking in Penlee for many years and have been buying season tickets for at least the last 7 or 8. I can't remember when the parking charges were last increased - 10 years or so? I think it's high time the charges were increased, especially as we were given the three-month "holiday" from any charges due to Covid. This has my support’.
(A response has been sent to this person). Item 13(b)
2. ‘As a frequent user of the car park, I saw your recent notice. I wondered if anyone had considering dividing the car park into two separate areas - one for those working locally who wish to stay all day, and the rest for those looking for a shorter stay. I realise that this might make further demands on monitoring the area but assume there will need to be changes to the parking meters in any case. As you will be aware the Penzance Tennis Club is very popular and many players have previously paid the day's fee, even when they have been most unlikely to need to park for more than a couple of hours. Many feel that they would not wish to continue to do this at the higher rate. The JustPark system for the other car parks in Penzance provides a discount scheme for those parking regularly. It is poorly advertised but I am sure will prove more popular once more people are aware of the system. The 3 - month permit you offer has its limitations as spaces are not always available. However some sort of reduced fee for payments in advance- such as the ability to prepay for a certain number of tickets perhaps - might also prove popular to your customers. I hope you will look into some of these suggestions’.
(A holding response has been sent to this person. It should be noted that 1 - 2 hourly tickets can be purchased from Cornwall Council Car Parks nearby. Costs are set out below:
Car Park 1 -2 hourly rate (1/04- 1-2 hourly rate (01/11 – 31/10 31/03)
Penalverne (Saint John’s £3.00 £2.10 Hall)
St. Erbyn’s £2.50 £ 2.20
If members are minded to introduce the charging structure suggested the cost of calibrating the machines to allow for that will be excess of the £351 quoted and may be substantially more.
3. I am writing regarding the proposed changes to the car park. I live in xxx and purchase a 3 -monthly ticket for my LDV van. This is the same size as a Ford Transit and fits in an ordinary parking space. Could you clarify that it will still be ok to use the carpark when the changes are made?
(A response has been sent. The LDV van that buys a permit this would not be an issue as this will be classed as a motor vehicle, and the order states that Penzance Council can accept this class of vehicle). Item 13(b)
4. I must protest at the proposed, arbitrary, ban on motorhomes using Penlee House car park, Penzance. I have used this car park in my motorhome for many years without any issues. Sometimes to park when I worked as a locum pharmacist in the Boots and Day Lewis pharmacies nearby, and sometimes in an evening when visiting The Acorn Theatre.
Where do you expect us to park, on the streets? Not every space at Penlee House is suitable for a motorhome, and you may have to occupy two spaces. So you purchase two tickets. I don't see your problem with my class of vehicle. I also note that although you propose to ban coaches from this car park, you haven't proposed to ban caravans. Trying to park a caravan here will cause far more problems than parking a motorhome.
(A response has been sent informing this person that Caravans are included. Most Parking Orders do not specifically site caravans as the term motorhome/camper covers it, the wording in the Wellfields order states:-
‘Motor home/ Camper’ means any vehicle constructed or adapted for use as a mobile place of sleeping accommodation. The term “mobile place of sleeping accommodation” would include caravans).
The Council needs to consider the objections/representations made and decide whether it wishes to proceed with the making of the order.
It also needs to consider whether any modification to the draft order is required. If any modification appear to the making authority to make a substantial change then those persons likely to be affection by the modification would have to be told and be given the opportunity to make representations which would , once received, have to be given due consideration by the making authority.
Should Council choose to make the Car Park order, budget line 1060 Penlee House Car Park will be used to cover the following expenditure:
• £2,546.80 to design, create and install required revised signage. • £972 Enforcement provision provided by Cornwall Council from 1 Jan – 31 March 2021. Future enforcement costs being included in budget plans going forward. • £351.00 To make required changes to car park machines (subject to no modification being made to the Order).
Should the decision be made to make the order with or without modification a date when the Order should come into effect needs to be identified.
The Order would then be made by the making authority.
Item 13(b)
Following this, within 14 days, a notice needs to be published in a local newspaper stating the order has been made, those who objected to the making or the order need to be notified in writing and if the objection has not been wholly acceded to, shall include the reasons for that decision.
Hester Hunt Town Clerk
Item 13(c)
PENZANCE COUNCIL – 16 NOVEMBER 2020
REPORT FOR DECISION
FREE PARKING FOR CHRISTMAS – PENLEE CAR PARK
RECOMMENDATION – that Penzance Council:-
Makes parking in Penlee Car Park free of charge on Saturday 19 December 2020.
BACKGROUND
Penzance Council has again been asked to select a day within the Festive period when Cornwall Council will provide free car parking at its pay-and-display / pay on exit car parks within the town.
In previous years, the day of the Christmas Lights switch-on festivities had been chosen to take advantage of Cornwall Council’s offer. However, in view of the current Covid-19 pandemic situation, the absence of the lights switch-on festivities this year and in consultation with the Mayor and the Penzance BID Manager, the Town Clerk has suggested that the last shopping Saturday before Christmas (19 December) would be most appropriate.
In addition, as in previous years, Penzance Council may wish to consider making car parking free of charge in Penlee Car Park to coincide with the Cornwall Council free parking offer.
Hester Hunt
Town Clerk Item 13(d)
PENZANCE COUNCIL – 16 NOVEMBER 2020
REPORT FOR DECISION
COMMUNITY ENGAGEMENT STRATEGY
RECOMMENDATION – that Penzance Council:-
Approves and adopts the attached Community Engagement Strategy.
BACKGROUND
It is recognised as good practice for a Council to implement a robust Community Engagement Strategy in order to guide and improve links for actively working with the local community.
Also, the Council needs to have a Community Engagement Strategy in place as one of the requirements for achieving the second level of the Local Councils Award Scheme – Quality Status.
Teresa Fogarty Senior Administration Officer Community Engagement Strategy
Community Engagement Strategy
CURRENT POLICY STATUS Version: 1 Approving Body: Full Council
Date: 28/09/2020 Date of Approval:
Responsible Minute Reference: Officer: Overview Full Council Review Date: Committee:
VERSION HISTORY DATE VERSION AUTHOR/EDITOR COMMENTS
REVIEW RECORD DATE TYPE OF REVIEW COMPLETED BY
1 Approved & adopted by Council: Community Engagement Strategy 1. INTRODUCTION
This strategy sets out what community engagement is, why we do it and the aims and actions which support it.
This strategy is about building on the good practice which already exists in the Parish and making it better. It also acknowledges the genuine desire of all partners within our community to work more closely together for the benefit of local residents. Crucially, it seeks to ensure that the many ‘communities’ in Penzance have a voice in the debate around improving the delivery of local services and thus having a positive impact on life and work in the Parish.
2. WHAT IS COMMUNITY ENGAGEMENT?
Community Engagement is a term covering many different activities carried out with people who make up our communities. It is about making sure that people can participate and engage in lots of different ways to make Penzance a better place. Community engagement can happen in many ways from Town Meetings, survey polls, questionnaires, big events, through to the arts, festivals and much more.
Community engagement can also take place at a number of different levels from low involvement activity to high involvement activity. This can range from providing information to people, to consultation by asking for feedback on a particular service or policy, to participation when decision making is shared, through to empowerment which gives people ownership of the decisions and support to carry out their own activities.
3. WHAT IS A COMMUNITY?
Communities can be:
• Communities of Place – people within a defined geographical area like the parish wards of Gulval, Heamoor, Newlyn & Mousehole. • Communities of Interest – People who share a particular experience or characteristic, such as young people, faith groups, older people, disabled people, ethnic groups or LGBT groups.
Communities may define themselves and are often very diverse and changing. People often belong to more than one community. The key point is that we always endeavour to engage with all residents.
4. WHY DO WE ENGAGE?
Community Engagement gives individuals, communities and partners a range of very important benefits:
• Developing a better understanding of relationship with communities through genuine dialogue
• Involving residents in public services and making sure their knowledge, experience and priorities shape those services so they are more responsive to need
2 Approved & adopted by Council: Community Engagement Strategy • Encouraging more voluntary and community groups to become involved in planning and delivering local services
• Helping people to establish an improved sense of neighbourhood and more cohesive communities
• Engaging more people in local democracy
5. THE COUNCIL’S COMMITMENT TO COMMUNITY ENGAGEMENT
Penzance Council recognises the need to consider the impact of its actions on others and the surrounding environment. As a result, the Strategic Plan is founded in the belief that the actions will help to protect and, wherever possible, enhance environmental quality and that decisions will be made ethically with regards to social and economic impact, which together the Council believes will help to make Penzance a better place.
Penzance Council is committed in its vision, aspirations and objectives to provide a democratic representational voice for the people of Penzance, central to this ethos is engagement with the local community in a proactive and meaningful way, as embodied in the Council’s Mission Statement:
To make the community (of Penzance Council) a better place to live, work and grow.
6. CORPORATE AIMS
Community engagement is embodied in the delivery of the Council’s 5 Areas of Focus in its Strategic Plan:
1. Environment 2. Social Responsibility 3. Culture & Sport 4. Environmental and Economic Regeneration 5. Services 6. Governance
7. A VIBRANT PARTICIPATORY COMMUNITY
To achieve a vibrant and participatory community, the Council needs greater involvement with people from all sectors of the community. As decision makers, the Council needs to be able to tap into and respond to the feelings, thoughts, knowledge, interest and expertise in the town.
Involvement
It is clear that involvement doesn’t mean simply asking the people of the parish what they want and acting on the majority decision. Our understanding of involvement is that it is a two-way communication allowing the best (and not always the most popular) decisions to be made and the reasons behind those decisions to be understood.
Participation
3 Approved & adopted by Council: Community Engagement Strategy The Council sees participation as the direct involvement of individuals or groups through a planned method or technique in informing the decision-making process. Participation may be open or it may not, depending on what is required. Participation events may directly inform decision making or the outcome may be to understand and/or inform the views held in the wider community.
Consultation
The Council sees consultation as the seeking of views on a specific subject. Our understanding of consultation is that it should be used sparingly, focused; asking specific questions and the limitations of its impact clearly understood. Crucially, asking the right questions in the right manner will be more important than receiving the “right” answers. Consultation, like participation, may be open or limited to relevant groups.
8. PRINCIPLES
Involvement Principles
1. The Town Council cannot force any individual or group to become involved but it can, and will, make it easier and more attractive to do so.
2. It will always be clear, before the start of any participation or consultation event, to what extent the result will inform a decision.
3. If the outcome of a participation or consultation event is intended to inform a decision and a different decision is taken, the reasoning behind that decision will be made clear and published.
4. All involvement will be time-bound and the aggregated results will be published openly.
5. Not every decision requires community involvement.
Engagement Principles
6. The Council will be clear at the start of the event what output is expected e.g. a recommendation, strategy suggestion etc.
7. Consultation events are not intended as an opportunity for individuals with a particular interest to lobby decision makers. While individuals may well have links with groups that have a vested interest, they should not represent those groups in informing the process. The process should encourage people to take the wider view, and to ensure that those not able to be at an event have their views expressed by others.
Consultation Principles
8. Consultations will be targeted at the relevant group or groups.
9. Events will be time-bound.
10. If an event calls for wider public involvement the event will be advertised locally allowing people time to organise their engagement with the event. 4 Approved & adopted by Council: Community Engagement Strategy
11. Specific, non-leading questions will be asked. Questions can be open (e.g. where do you think swings should be sited?) but not open-ended (e.g. what do you think should be done?).
12. Care will be taken to ensure that no one voice is given greater weight than any other.
9. PENZANCE COUNCIL AND COMMUNITY ENGAGEMENT
The Council currently facilitates community engagement in the following ways:
• Allocation of Public Participation at the beginning of each Council and Committee meeting. This provides an opportunity for local residents to make representations to the Council or ask questions relating to items on the agenda.
• The publishing of agendas, minutes and supporting documents for all Council meetings on the website and on various notice boards around the town.
• Active involvement in the Annual Town Meeting with its public question time.
• The annual External Audit provides the opportunity for questions to be asked about the latest Statement of Accounts and Balance Sheet. A synopsis of the financial accounts is published within the Annual Report.
• The ability to provide Penzance Council information, when requested, in alternative formats to aid accessibility.
• Making available the Councillors’ contact details on the website and on various notice boards around town.
• News and events are publicised through the website and on the Council’s Facebook page.
• The Annual Report and Statement of Accounts made available as printed copies and on the website.
• Consultation exercises, surveys and questionnaires are undertaken with residents, young people and local user groups and organisations for specific projects and tasks.
• Inviting members of the public to Councillor Surgeries and Working Groups.
• Regular press releases featured in local media keep the general public informed of community events, projects and other Penzance Council items of interest.
• Some Members and officers act as representatives for Outside Bodies comprising community groups, local organisations, and other government agencies, and regularly attend their meetings.
5 Approved & adopted by Council: Community Engagement Strategy • The Council offices in Penlee Park are open from 9am to 4pm, Monday to Friday.
• Where and when appropriate, external resource may be utilised for a large and time consuming consultation exercise.
Unlike other tiers of local government, Town Councillors always live within 3 miles of the town they serve and therefore have close ties to their constituents and local voluntary and community organisations on a day-to-day basis, making them uniquely placed in terms of informed representation.
10. FUTURE IMPROVEMENTS
Penzance Council is committed to improving community engagement by enforcing the aforementioned principles and:
• Continuing all the above activities and services into the future; improving relationships with community groups; developing measures to harness the views and opinions of people and groups who are often missed out of community engagement activities.
• Identifying and embracing opportunities to work with other local community groups, as and when the need arises.
• Extending and developing the range of electronic communication including a presence on social networking media such as Facebook, Twitter, LinkedIn etc.
• Participating in local networks to share knowledge and experience of community engagement activities in other areas.
• Publicising the positive results that have been achieved from working relationships between the Council and other community groups; in order to encourage new relationships to be formed and raise community spirit.
• Ensuring that appropriate evaluation is carried out following consultation exercises to ensure that lessons learned are carried forward and an assessment of how effective and useful the consultation was.
• Establishing a regular quarterly newsletter/e-newsletter to keep the general public informed of recent and upcoming Penzance Council news, meetings, decisions, and updates.
11. LINKING WITH OTHER COUNCIL POLICIES
How will this link to other policies?
This strategy is cross-cutting affecting many, if not all, of the Council’s policies and strategies, including:
• Equality and diversity are integral to good governance, leadership and appreciation of the diversity in our community
6 Approved & adopted by Council: Community Engagement Strategy • A Community Engagement Strategy is a requirement for the accreditation of Quality Council Status (Local Councils Award Scheme).
7 Approved & adopted by Council: Item 13(f)
PENZANCE COUNCIL – 16 NOVEMBER 2020
REPORT FOR DECISION PENLEE HOUSE - ESTABLISHMENT OF INDEPENDENT REVIEW TASK & FINISH GROUP
Link to Strategic Plan or other Town 1. Penzance Council to determine a Council Policy clear vision for the long-term support of Penlee House
Recommendation
that Penzance Council approves:
a) The establishment of a task and finish group to develop and agree the scope of the Independent Review of Penlee House; b) the group to consist of the Chair of the Penlee House committee, three other Members, the Town Clerk and the Director of Penlee House and the CEO of Cornwall Museums Partnership (Emmie Kell); and c) that the task and finish group’s scoping document should be voted on under delegated power to the Penlee House committee meeting on 25 January 2021 and, if approved, that this document can then be used to commence the tender process for the consultant.
This recommendation is subject to the approval of the recommendation in agenda item 12(d).
Background:
The independent review of Penlee House has been recommended for approval in agenda item 12(d).
The scope for this piece of work should be developed by a task and finish group consisting of the Chair of the Penlee House committee, three other Members, the Town Clerk and the Director of Penlee House and the CEO of Cornwall Museums Partnership (Emmie Kell). Members who are interested in being part of this task and finish group should express their interest to the Town Clerk by Wednesday 25 November 2020. This scope can then form the basis of the procurement process to enable us to bring in the right consultant to do this work.
In the interests of getting this review underway as soon as possible, it is proposed that Full Council approves delegated powers to the Penlee House Committee to vote on and approve the final brief to be used in the procurement process. This should enable the procurement process to begin in February and, subject to availability and other factors outside of our control, the work can then begin in March or April, resulting in a finished report in the early summer for consideration by the new council.
Anna Renton Penlee House Director
Item 13(g)
PENZANCE COUNCIL – 16 NOVEMBER 2020
REPORT FOR DECISION
GOLOWAN CIC - REQUEST FOR ADDITIONAL FUNDING
RECOMMENDATION
that Penzance Council considers the request from Golowan CIC to:
a) grant £4,000 towards expenditure that will be incurred to enable a successful festival to take place in 2021; and
b) grant Golowan £1,000 to help with removing unwanted materials which have built up from historical use of the building.
BACKGROUND
Members have been previously reminded that the Barbican building on Battery Road in Penzance had been rented by Penzance Council for several years and was used by Golowan CIC as its base.
At the extra-ordinary full council meeting on 26 August 2020 Members were asked to agree that alternative measures be put in place to ensure the safety of Golowan CIC workers and to meet the requirements of the SLA with Golowan CIC. It was resolved (min no.49 a)) that Penzance Council would:
a) finance alternative accommodation for Golowan CIC for a ten - month period from October 2020; b) cover the cost of skip hire for the removal of unwanted materials from the Barbican building; and c) cover the cost of removal of equipment from the Barbican Building to new premises.
It was recommended that the £1,000 budget from budget line 1215 “Barbican statutory checks and inspections” be vired to budget line 3800/3 “Golowan Office Rental”. An additional £8,000 from General fund reserves to be vired to the same budget line.
Following this meeting Golowan CIC began negotiations with the owner of the Barbican building and recently informed the council that it would be entering into its own tenancy agreement with the owner of the Barbican building once Penzance Council and the owner has signed a ‘Surrender’ document. This action is imminent. Item 13(g)
In mid-October, Golowan CIC were very pleased to be awarded a grant from the Cultural Recovery Fund of £50,000, however, this grant must be spent by March 2021 and will be used to make the Barbican building fit for purpose and help ensure that the festival is resilient into the future.
With this in mind Golowan CIC are now requesting a new resolution from the council to make a grant of £4,000 towards expenditure that will be incurred to enable a successful festival to take place in 2021. (The £4,000 equates to the figure that was removed from the 2021 Service Level Agreement (SLA). There is still a commitment on the council to grant £19,000 in addition to the £5,000 for a fireworks display. (£6,000 has been paid to Golowan CIC following the signing of the SLA by both parties on 6 October 2020).
Golowan CIC is also requesting £1,000 to help with the cost of removing unwanted materials which have built up from historical use of the building.
A £1,000 from budget line 1215 “Barbican statutory checks and inspections” can go towards these grants if Members agree the request and the remaining £4,000 to come from budget line 3800/3 - Office Rental (which is where monies were vired to from the General reserve to meet resolution 49 a) referred to above).
Hester Hunt
Town Clerk