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Hay River Welcome to the 2018 Arctic Winter Games! FIND YOUR POWER March 18th - 24th 2018 ARCTIC WINTER GAMES PARTICIPANT HANDBOOK HAY RIVER WELCOME TO THE 2018 ARCTIC WINTER GAMES! Welcome and congratulations for being a part of the 2018 South Slave Arctic Winter games! This handbook will provide you with all the information you will need to have the best experience in Hay River! We look forward to seeing you during the games. PRESIDENT’S MESSAGE On behalf of the 2018 Host Society I want to welcome you to the 2018 South Slave Arctic Winter Games! As a past Arctic Winter Games athlete and coach, I know the tremendous effort it has taken each of you to get to this point in your Games journey. Just as you have been preparing for the 2018 Games, the communities of Hay River and Fort Smith, and our friends from other communities, have been pre- paring for this day. Over the last three years, volunteer committees and staff have been working tirelessly to plan and organize a Games that you are sure to enjoy and remember. It is guaranteed to be a fast-paced week of intense com- petition and exciting cultural performances, so please enjoy every moment! I am tremendously proud to welcome you to the magnificent South Slave Re- gion and I wish you the very best of luck in all your pursuits! I know that each of you will Find Your Power through your participation at the 2018 Games! Gregory Rowe President, 2018 South Slave Arctic Winter Games ACCOMMODATIONS Athletes and team staff participating in the 2018AWG will be staying at the following Athletes’ Villages in Hay River: Diamond Jenness Secondary School (DJSS) 58 Woodland Drive (867) 875 2631 École Boréale (EB) 145 Riverview Promenade (867) 875 2633 Harry Camsell (HC) 54 Woodland Drive (867) 875 2635 Princess Alexandra (PA) 56 Woodland Drive (867) 875 2637 Chief Sunrise (CS) Kátł’odeeche First Nation Reserve (867) 875 2630 MEET YOUR VILLAGE MAYORS! DJSS Mayor: Andrea Beck “Honoured and excited to be asked to take part in AWG as this is a once in a lifetime opportunity I didn’t want to miss out on!” EB Mayor: Kim Wilkins “Main goal as mayor is to ensure that you are as comfortable as possible and that this experience is something that you will never forget.” HC Mayor: Trina Swan “Make this a memorable experience for you! Can be found in the Mayor’s office during the Games if you need anything!” PA Mayor: Jaime Harris “Play hard, have fun, and respect all. Strive to make each event remarkable!” DORM POLICY 1. GENERAL • House rules apply to all participant accommodation, including food services, athlete enter tainment, and athlete lounges. • Any violations or problems will be report to Mission Staff, Accommodation Staff, Village Mayor or Security volunteer. 2. ACCOMMODATION • Curfew for participants (athletes, coaches and chaperones), will be 11:00pm nightly. • Exceptions will only be made if received in writing from Mission Staff. • QUIET TIME in all Athlete Villages is a strict 11:00pm (23:00) • LIGHTS OUT is Midnight (12:00am) • All rooms will be locked at all times. Please request a door opening from the Mayor or a security volunteer. Participant badge must match room list on door. • All rooms will lock automatically upon exit. • No food permitted in any rooms. Food may be eaten in lounge space but participants are responsible for putting garbage in trash bins. • No alcohol will be allowed in any rooms. • No smoking will be permitted in any room. Smoking must be done outside in designated smoking areas, as designated by signs (minimum 25 feet away from nearest building entrance). • Fire doors are to remain in closed/secure position. Door propping is not permitted. • Only those registered as participants and accredited may stay in accommodation provided. • Visitors will not be permitted in accommodation venues. Participants must meet with visitors in non-restricted areas. • All rooms are set up with bunk beds. These are not to be altered. Mattresses are to remain on the bunk beds. Sheets and sleeping bag are provided to each guest. 3. ENTRY TO ACCOMMODATION • Accreditation badge must be worn at all times. • All persons entering the accommodation venue must go through an Access Control point and show their accreditation badge. Access control will verify its authenticity and that it is properly coded for access to that specific accommodation venue. • Security and Access Control will ask for participants to show their badge if it is not clearly visible. 4. STORAGE • Coaches/Managers/Chaperones will be responsible for storage of athletes’ personal items and sports equipment. • Security personnel WILL NOT hold or store any personal item on behalf of anyone. • Delegations will have a tote at the Village Mayor desk where they can sign in/out their valuable when they leave the village. PERSONAL PROPERTY • Participants are solely responsible for their personal items and are urged to keep valuables in a secure location and label all personal items. • The Mayor’s Office at each Athlete’s Village will have a Lost and Found. Lost and Found locations will be identified at each venue. CUSTODIAL • Outdoor footwear is to be removed upon entry of Athlete’s Village and carried to be stored in participant’s room. A boot mat will be provided in each room. • Each room will have a garbage bin. Extra garbage bags will be available upon request. • Recycling bins will be located throughout the Athletes’ Villages. • It is the responsibility of participants to keep rooms clean. Janitorial services will maintain public areas of the accommodation venue as well as portable toilets and showers, but it is the expectation that participants will use garbage and recycling bins. • Cleaning supplies will be provided by request at the Village Mayor’s Office. • It is at the discretion of the Mayor to do room checks and will report any rooms that are not up to dorm policy or hygiene standards to Mission staff. ATHLETE SERVICES TRANSPORTATION BUS LOOPS| 5:45 – 23:00 Team staff and athletes will have access to bus transportation to venues throughout the games. The accommodation pickup location for DJSS, Harry Camsell, Princess Alexandra and Ecole Boreal Vil- lages will be in between Princess Alexandra and Harry Camsell School. Below you will find the bus loops and pickup locations: SPORT & ACCOMMODATION LOOP #1: - Hay River Rec Centre - Accommodation Stop - Rowe’s Gym - Hay River Ski Club KFN LOOP #2: - Chief Lamalice - Hay River Arena - The Hay River Ice Crossing - Accommodation Stop *See Hay River Map for Bus Loop. #AWG2018 HAY RIVER BUS SCHEDULE SPORT & ACCOMMODATION, LOOP #1 START END FREQUENCY SATURDAY 17TH 8:00 23:00 EVERY 30 MINS LIMITED SERVICE SUNDAY 18TH 7:00 18:00 MONDAY 19TH 7:00 21:00 TUESDAY 20TH 7:00 18:00 WEDNESDAY 21ST 7:00 18:00 THURSDAY 22ND 7:00 18:00 FRIDAY 23RD 7:00 18:00 SATURDAY 24TH 7:00 18:00 KFN, LOOP #2 START END FREQUENCY SATURDAY 17TH 14:00 23:00 LIMITED SERVICE SUNDAY 18TH 5:45 23:00 MONDAY 19TH 5:45 23:00 TUESDAY 20TH 5:45 23:00 WEDNESDAY 21ST 5:45 14:00 THURSDAY 22ND 5:45 23:00 FRIDAY 23RD 5:45 23:00 SATURDAY 24TH 5:45 23:00 AWG BUS LOOP AWG CULTURAL LOCATIONS AWG ACCOMMODATIONS AWG POINTS OF INTEREST CIRCUIT D'AUTOBUS POUR LES JHA LIEUX CULTURELS DES JHA HÉBERGEMENT DES JHA POINTS D'INTÉRÊT POUR LES JHA 2 #1 SPORT & ACCOMMODATION ROUTE CENTENNIAL LIBRARY HARRY CAMSELL SCHOOL VOLUNTEER / ACCREDITATION CENTRE Hay River Ski Club #1 CIRCUIT DES SPORTS ET DE L'HÉBERGEMENT (WORKSHOPS) (ATELIERS) BÉNÉVOLES / CENTRE D'ACCRÉDITATION & Golf Course (15 km) PRINCESS ALEXANDRA SCHOOL #2 KFN BUS ROUTE CHIEF SUNRISE GYMNASIUM MISSION OFFICE (MARKETPLACE) (MARCHÉ) DIAMOND JENNESS HIGH SCHOOL #2 CIRCUIT KFN BUREAU DES MISSIONS ÉCOLE BORÉALE BUS STOP CAFETERIA ARRÊT D'AUTOBUS CHIEF SUNRISE SCHOOL CAFÉTÉRIA WASH CARS HOSPITAL / POLYCLINIC John Mapes ROULOTTES SANITAIRES - DOUCHES HÔPITAL / POLYCLINIQUE MTS CAMP Cr VISITOR INFORMATION CENTRE CONCEPT ENERGY CAMP BUREAU DES PARCS / RENSEIGNEMENTS TOURISTIQUES NATS’EJEE K’EH CENTRE IGLOO Miron Dr Riverbend IGLOO Rd MacKenzie Highway POST OFFICE Hay River East Channel W right Cr AWG POINTS OF INTEREST BUREAU DE POSTE Hospital / Polyclinic Dr POINTS D'INTÉRÊT POUR LES JHA POLICE Parker Pl POLICE Stewart Tamarack AWG FLAME FLAMME DES JHA LAUNDRY Covert Pl Dessy BAUNDERIE Willow Rd Dene V Pl BONFIRES Dr AWG MERCHANDISE Pl FEU DE CAMP Morin MARCHANDISE DES JHA illage Rd Aspen Dr CINEMA Dean Dr CINÉMA PIN TRADING CENTRE Mansell Pl CENTRE D'ÉCHANGE DES ÉPINGLETTES Neville Pl Studney Dr SWIMMING POOL Spruce Rd PISCINE Dr Fraser Pl Rowes Northwestel AWG Rd ATHLETE MIXED LOUNGE Mackie Pl Construction Visitor Rec. Center Poplar SALON DES ATHLÈTES – MIXTE Information McRorie McBryan DrW Centre MEDIA CENTRE Abby Pl oodland Ash Rd CENTRE DES MÉDIAS Menzie Pl Soaring Eagle Hay River est Channel AuroraFriendship Centre College Centennial Library Riverview Industrial Dr Hay River W Post La Dee Dah Boutique Cineplex Office Capital Volunteer Aurora Ford Birch Rd Pine Cr GL Centre Dr Workwear Diamond Jenness Balsam Police High School Cleaner Creeks Fir Cr Laundromat Dr Elm Cr Saskatoon Lepine Rd Gagnier Rd Princess Alexandra School Hay River/Merlyn Carter Pl Airport École Porrit Cr Courtoreille St Boréale Harry Camsell Rd RoyalT Ptarmigan Commercial Rd Elem. School aylor Cranberry Pl Dr Wood land Cr Nats’ejee K’eh McMeekan Centre Cr Robin Cr Cari bouCr CamsellDr Sibbe ston Eagle Rd Cr Cameron Malcolm Riverview Dr Cr Gaetz Dr Beaver Cr 2 Airport Rd Cr Cr Ice Road Hay River East Channel Crossing HAY RIVER VENUE LOCATIONS / ENDROITS OÙ AURONT LIEU LES JEUX – HAY RIVER Wolf Dr Band DOG MUSHING / TRAINEAU À CHIENS Office BADMINTON Dene Village Rd Marten Rd Princess Alexandra School, 56 Woodland Drive & On the Hay River in K’atlodeeche First Nation MacKenzie Highway Harry Camsell Elem.
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