FIND YOUR POWER
March 18th - 24th
2018 ARCTIC WINTER GAMES
PARTICIPANT HANDBOOK
HAY RIVER
WELCOME TO THE 2018 ARCTIC WINTER GAMES!
Welcome and congratulations for being a part of the 2018 South Slave
Arctic Winter games!
This handbook will provide you with all the information you will need to have the best experience in
Hay River!
We look forward to seeing you during the games.
PRESIDENT’S MESSAGE
On behalf of the 2018 Host Society I want to welcome you to the 2018 South Slave Arctic Winter Games! As a past Arctic Winter Games athlete and coach, I know the tremendous effort it has taken each of you to get to this point in your Games journey.
Just as you have been preparing for the 2018 Games, the communities of Hay River and Fort Smith, and our friends from other communities, have been preparing for this day. Over the last three years, volunteer committees and staff have been working tirelessly to plan and organize a Games that you are sure to enjoy and remember. It is guaranteed to be a fast-paced week of intense competition and exciting cultural performances, so please enjoy every moment!
I am tremendously proud to welcome you to the magnificent South Slave Re-
gion and I wish you the very best of luck in all your pursuits! I know that each of you will Find Your Power through your participation at the 2018 Games!
Gregory Rowe President, 2018 South Slave Arctic Winter Games
ACCOMMODATIONS
Athletes and team staff participating in the 2018AWG will be staying at the following Athletes’ Villages in Hay River:
Diamond Jenness Secondary School (DJSS) 58 Woodland Drive (867) 875 2631
École Boréale (EB) 145 Riverview Promenade (867) 875 2633
Harry Camsell (HC) 54 Woodland Drive (867) 875 2635
Princess Alexandra (PA) 56 Woodland Drive (867) 875 2637
Chief Sunrise (CS)
Kátł’odeeche First Nation Reserve
(867) 875 2630
MEET YOUR VILLAGE MAYORS!
DJSS Mayor: Andrea Beck “Honoured and excited to be asked to take part in AWG as this is a once in a lifetime opportunity I didn’t want to miss out on!”
EB Mayor: Kim Wilkins “Main goal as mayor is to ensure that you are as comfortable as possible and that this experience is something that you will never forget.”
HC Mayor: Trina Swan
“Make this a memorable experience for you! Can be found in the Mayor’s office during the Games if
you need anything!” PA Mayor: Jaime Harris “Play hard, have fun, and respect all. Strive to make each event remarkable!”
DORM POLICY
- 1.
- GENERAL
• House rules apply to all participant accommodation, including food services, athlete enter
tainment, and athlete lounges.
• Any violations or problems will be report to Mission Staff, Accommodation Staff, Village
Mayor or Security volunteer.
- 2.
- ACCOMMODATION
• Curfew for participants (athletes, coaches and chaperones), will be 11:00pm nightly. • Exceptions will only be made if received in writing from Mission Staff. • QUIET TIME in all Athlete Villages is a strict 11:00pm (23:00) • LIGHTS OUT is Midnight (12:00am) • All rooms will be locked at all times. Please request a door opening from the Mayor or a
security volunteer. Participant badge must match room list on door.
• All rooms will lock automatically upon exit. • No food permitted in any rooms. Food may be eaten in lounge space but participants are
responsible for putting garbage in trash bins.
• No alcohol will be allowed in any rooms. • No smoking will be permitted in any room. Smoking must be done outside in designated
smoking areas, as designated by signs (minimum 25 feet away from nearest building entrance).
• Fire doors are to remain in closed/secure position. Door propping is not permitted. • Only those registered as participants and accredited may stay in accommodation provided. • Visitors will not be permitted in accommodation venues. Participants must meet with
visitors in non-restricted areas.
• All rooms are set up with bunk beds. These are not to be altered. Mattresses are to remain
on the bunk beds. Sheets and sleeping bag are provided to each guest.
3. 4.
ENTRY TO ACCOMMODATION
• Accreditation badge must be worn at all times. • All persons entering the accommodation venue must go through an Access Control point
and show their accreditation badge. Access control will verify its authenticity and that it is
properly coded for access to that specific accommodation venue. • Security and Access Control will ask for participants to show their badge if it is not clearly
visible.
STORAGE
• Coaches/Managers/Chaperones will be responsible for storage of athletes’ personal items and sports equipment. • Security personnel WILL NOT hold or store any personal item on behalf of anyone. • Delegations will have a tote at the Village Mayor desk where they can sign in/out their
valuable when they leave the village.
PERSONAL PROPERTY
• Participants are solely responsible for their personal items and are urged to keep valuables
in a secure location and label all personal items.
• The Mayor’s Office at each Athlete’s Village will have a Lost and Found. Lost and Found locations will be identified at each venue.
CUSTODIAL
• Outdoor footwear is to be removed upon entry of Athlete’s Village and carried to be stored
in participant’s room. A boot mat will be provided in each room.
• Each room will have a garbage bin. Extra garbage bags will be available upon request. • Recycling bins will be located throughout the Athletes’ Villages. • It is the responsibility of participants to keep rooms clean. Janitorial services will maintain
public areas of the accommodation venue as well as portable toilets and showers, but it is the expectation that participants will use garbage and recycling bins.
• Cleaning supplies will be provided by request at the Village Mayor’s Office. • It is at the discretion of the Mayor to do room checks and will report any rooms that are not
up to dorm policy or hygiene standards to Mission staff.
ATHLETE SERVICES
TRANSPORTATION BUS LOOPS| 5:45 – 23:00
Team staff and athletes will have access to bus transportation to venues throughout the games. The accommodation pickup location for DJSS, Harry Camsell, Princess Alexandra and Ecole Boreal Vil-
lages will be in between Princess Alexandra and Harry Camsell School. Below you will find the bus
loops and pickup locations:
SPORT & ACCOMMODATION LOOP #1:
- Hay River Rec Centre - Accommodation Stop - Rowe’s Gym - Hay River Ski Club
KFN LOOP #2:
- Chief Lamalice
- Hay River Arena - The Hay River Ice Crossing - Accommodation Stop
*See Hay River Map for Bus Loop.
#AWG2018 HAY RIVER BUS SCHEDULE
SPORT & ACCOMMODATION, LOOP #1
START END FREQUENCY
SATURDAY 17TH
SUNDAY 18TH
8:00 23:00 EVERY 30 MINS
7:00 18:00
LIMITED SERVICE
MONDAY 19TH
TUESDAY 20TH
WEDNESDAY 21ST
THURSDAY 22ND
FRIDAY 23RD
7:00 21:00
7:00 18:00
7:00 18:00
7:00 18:00
7:00 18:00
- SATURDAY 24TH
- 7:00 18:00
KFN, LOOP #2
START END FREQUENCY
SATURDAY 17TH
SUNDAY 18TH
14:00 23:00
5:45 23:00
5:45 23:00
5:45 23:00
5:45 14:00
5:45 23:00
5:45 23:00
5:45 23:00
LIMITED SERVICE
MONDAY 19TH
TUESDAY 20TH
WEDNESDAY 21ST
THURSDAY 22ND
FRIDAY 23RD
SATURDAY 24TH
AWG CULTURAL LOCATIONS
LIEUX CULTURELS DES JHA
AWG ACCOMMODATIONS
HÉBERGEMENT DES JHA
- AWG POINTS OF INTEREST
- AWG BUS LOOP
- POINTS D'INTÉRÊT POUR LES JHA
- CIRCUIT D'AUTOBUS POUR LES JHA
2
- CENTENNIAL LIBRARY
- HARRY CAMSELL SCHOOL
- VOLUNTEER / ACCREDITATION CENTRE
BÉNÉVOLES / CENTRE D'ACCRÉDITATION
MISSION OFFICE
BUREAU DES MISSIONS
CAFETERIA
CAFÉTÉRIA
#1 SPORT & ACCOMMODATION ROUTE
Hay River Ski Club & Golf Course (15 km)
(WORKSHOPS) (ATELIERS)
#1 CIRCUIT DES SPORTS ET DE L'HÉBERGEMENT
PRINCESS ALEXANDRA SCHOOL DIAMOND JENNESS HIGH SCHOOL ÉCOLE BORÉALE
CHIEF SUNRISE GYMNASIUM
#2 KFN BUS ROUTE
#2 CIRCUIT KFN
BUS STOP
ARRÊT D'AUTOBUS
(MARKETPLACE) (MARCHÉ)
CHIEF SUNRISE SCHOOL WASH CARS
ROULOTTES SANITAIRES - DOUCHES
HOSPITAL / POLYCLINIC
HÔPITAL / POLYCLINIQUE
MTS CAMP CONCEPT ENERGY CAMP NATS’EJEE K’EH CENTRE
VISITOR INFORMATION CENTRE
BUREAU DES PARCS / RENSEIGNEMENTS TOURISTIQUES
IGLOO
IGLOO
POST OFFICE
BUREAU DE POSTE
POLICE
POLICE
LAUNDRY
BAUNDERIE
AWG MERCHANDISE
MARCHANDISE DES JHA
PIN TRADING CENTRE
CENTRE D'ÉCHANGE DES ÉPINGLETTES
AWG POINTS OF INTEREST
Hospital / Polyclinic
POINTS D'INTÉRÊT POUR LES JHA
AWG FLAME
FLAMME DES JHA
BONFIRES
FEU DE CAMP
CINEMA
CINÉMA
SWIMMING POOL
PISCINE
Rowes Construction
ATHLETE MIXED LOUNGE
SALON DES ATHLÈTES – MIXTE
Northwestel AWG Rec. Center
Visitor
Information
Centre
MEDIA CENTRE
CENTRE DES MÉDIAS
Soaring Eagle
Hay River Centennial Library
Friendship Centre
Aurora College
Riverview
- Post
- La Dee Dah Boutique
Cineplex
Office
Volunteer Centre
Aurora Ford
GL Workwear
Diamond Jenness High School
Police
Cleaner Creeks Laundromat
Princess Alexandra School
Hay River/Merlyn Carter
Airport
École Boréale
Harry Camsell
Elem. School
Nats’ejee K’eh
Centre
2
Ice Road Crossing
HAY RIVER VENUE LOCATIONS / ENDROITS OÙ AURONT LIEU LES JEUX – HAY RIVER
Band Office
DOG MUSHING / TRAINEAU À CHIENS
BADMINTON
On the Hay River in K’atlodeeche First Nation Dene Village Road
Princess Alexandra School, 56 Woodland Drive & Harry Camsell Elem. School,
54 Woodland Drive
FUTSAL
- BIATHLON SKI
- SNOWSHOEING / RAQUETTE
Hay River Ski Club 25003 Fairway Drive
Chief Sunrise School
Diamond Jenness Secondary School 58 Woodland Drive
Hay River Ski Club 25003 Fairway Drive
Chief Lamalice Complex
GYMNASTICS / GYMNASTIQUE
Rowe's Construction Head Office
25 Studney Drive
BIATHLON SNOWSHOE / BIATHLON RAQUETTES
Hay River Ski Club 25003 Fairway Drive
VOLLEYBALL
Northwestel AWG Recreation Centre 73 Woodland Drive
HOCKEY
DENE GAMES / JEUX DÉNÉS
Chief Lamalice Complex K’atlodeeche First Nation
WRESTLING / LUTTE
Northwestel AWG Recreation Centre 73 Woodland Drive
Rowe's Construction Head Office
25 Studney Drive
MTS Camp
Concept Energy
Camp
FOOD SERVICES
MEALS | 6:00 – 23:00
Team staff and participants will have food services available to them at the meal hall located in the Hay River Arena from March 17 – 24. During time periods where full meal service is not offered, participants may access food grazing stations (from 06:00am-11:00pm)
- •
- All knapsacks/backpacks, sport bags and coats must be checked at the coat check area be-
fore entering the meal hall. Participants are encouraged to keep their bag check items to a minimum to help prevent delays and misplaced items.
HOT MEALS
Breakfast: 6:30 – 10:00
Lunch: 11:00 – 14:30
Dinner: 17:00 – 21:00
SNACKING
Grazing: 6:00 – 23:00
MEDICAL
POLYCLINIC| 7:00 – 22:00*
Medical services will be available at the AWG Polyclinic, located at the Hay River Hospital (37911 Mackenzie Highway). For minor medical issues, direct team staff to accompany their athlete to the triage centre to receive treatment. If there is a medical emergency, contact 874-9333 immediately and notify the appropriate mission staff.
POLYCLINIC HOURS
- DATE
- TIME
March 17 March 18 March 19 March 20 March 21 March 22 March 23 March 24
15:00 - 22:00 07:00 - 15:00 07:00 - 22:00 07:00 - 22:00 07:00 - 22:00 07:00 - 22:00 07:00 - 22:00 07:00 - 15:00
ATHLETE ENTERTAINMENT
The athletes’ villages will have a dedicated quiet lounge space for participants of that specific village
to enjoy. There will also be a mixed athletes’ lounge located at the Soaring Eagle Friendship Centre with programming from 1:30 – 10:00, March 17th – 24th
*See Athlete Entertainment Schedule
• During the Games, be sure to check out some of the Cultural Events and Exhibits. More information is available online at www.awg2018.org or in the Mayor’s Office. • Merchandise Kiosks and the Pin trading centre can be found in the Hay River Arena
(79 Woodland Dr)
*See Cultural Schedule
ATHLETE ENTERTAINMENT SCHEDULE
#AWG2018
- FRIDAY
- SATURDAY
MARCH 17
- SUNDAY
- MONDAY
- TUESDAY
- WEDNESDAY
MARCH 21
THURSDAY MARCH 22
- FRIDAY
- SATURDAY
- MARCH 24
- MARCH 16
- MARCH 18
- MARCH 19
- MARCH 20
- MARCH 23
- 10:00 - 12:00
- 10:00 - 12:00
- 10:00 - 12:00
- 10:00 - 12:00
- 10:00 - 12:00
- 10:00 - 12:00
- 10:00 - 12:00
- 10:00 - 12:00
- MORNING SWIM
- MORNING SWIM
- MORNING SWIM
- MORNING SWIM
- MORNING SWIM
- MORNING SWIM
- MORNING SWIM
- MORNING SWIM
QUIET & MIXED LOUNGE ONLY
15:00 - 17:00 FAMILY FEUD
SCAVENGER HUNT
(MIXED LOUNGE
SIGN UP)
QUIET & MIXED LOUNGE ONLY
QUIET & MIXED LOUNGE ONLY
- 16:00 - 19:00
- 16:00 - 19:00
- 16:00 - 19:00
- QUIET & MIXED
- LOUNGE
- EVENING SWIM
- EVENING SWIM
- EVENING SWIM
ENTERTAINMENT
HAY RIVER
16:00
- 16:00 - 19:00
- 16:00 - 19:00
- 16:00 - 19:00
- MOVIE NIGHT
- EVENING BONFIRE
MOVIE NIGHT
CLOSING
CEREMONY
- EVENING SWIM
- EVENING SWIM
- EVENING SWIM
18:00
MEET & GREET @
HAY RIVER
OPENING
DANCE & BONFIRE
CEREMONIES
FAMILY FEUD
AIRPROT
ATHLETE POST
CEREMONY
ENTERTAINMENT
KARAOKE &
- MOVIE NIGHT
- EVENING BONFIRE
DANCE NIGHT
ENTERTAINMENT
EVENING BONFIRE
- 10:00 - 12:00
- 10:00 - 12:00
- 10:00 - 12:00
- 10:00 - 12:00
- 10:00 - 12:00
- 10:00 - 12:00
- 10:00 - 12:00
- 10:00 - 12:00
- MORNING SWIM
- MORNING SWIM
- MORNING SWIM
- MORNING SWIM
- MORNING SWIM
- MORNING SWIM
- MORNING SWIM
- MORNING SWIM
15:00 - 17:00 FAMILY FEUD
13:30 & 14:15
PARKS ACTIVITY
FORT SMITH
ATHLETES TRAVEL
TO HAY RIVER
QUIET & MIXED LOUNGE ONLY
- 13:00 - 15:00
- 13:30 & 14:15
- 13:00 - 15:00
- PARKS ACTIVITY
- PARKS ACTIVITY
- PARKS ACTIVITY
- 13:30 & 14:15
- 15:00 - 17:00
- MOVIE
- PARKS ACTIVITY
FORT SMITH
ATHLETES TRAVEL
TO HAY RIVER
FORT SMITH
QUIET LOUNGE ONLY
15:00 - 17:00
MOVIE
- 16:00 - 19:00
- 15:00 - 17:00
MOVIE
- 16:00 - 19:00
- 16:00 - 19:00
- EVENING SWIM
- EVENING SWIM
- EVENING SWIM
16:00 - 19:00
EVENING SWIM
- 16:00 - 19:00
- 19:00 - 21:00
- 16:00 - 19:00
- 19:00 - 21:00
- 19:00 - 22:00
- EVENING SWIM
- CULTURAL CRAFTS
- EVENING SWIM
- CULTURAL CRAFTS
- KARAOKE NIGHT
18:00