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A Study of the Preferences in Business Machines in Sacramento

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A Study of the Preferences in Business Machines in Sacramento This thesis/project/dissertation has been reviewed for 508 compliance. To request enhancements, please email [email protected]. THE PREFERENCESOF STUDY A IN BUSINESS MACHINES IN SACRAMENTO,CALIFORNIA Eileen Maguire Hawkes S. B. Boston University PROJECT Submitted partial in satisfaction of the requirements the ofdegree of MASTER ARTS OF THE AT SACRAMENTOSTATE COLLEGE SACRAMENTO Anoroved: STATE COLLEGE ARCHIVES ' Marion M. Lamb, Chair John R. Cox Dale P. Wren Advisory Comrru.~tee Date 2J4J Jf.s~ TABLE OF CONTENTS CHAPTER PAGE I . THE PROBLEMAND DEFINITIONS OF' TERMSUSED . • • 1 The problem • • • • • • • • • • • • • • • • • 1 Statement of the problem • • • • • • • • • 1 Importance of the study . • • • • • • • • • 2 Definition of terms used •••••••••• 5 Public employment • • • • • • • • • • • • • 5 Private _ employment • • • • • • • • • • • • 5 II . REVIEWOF THE LITERATURE • • • . • • • 6 Literature on previous studies ••••••• 6 Limitations of previous studies ••••••• 10 III . THE MATERIALSUSED AND GROUPSSTUDIED • • • • • 11 The project • • • • • . • • • • • • • • 11 Methods of procedure ••••••••• • • • 11 IV. THE QUESTIONNAIRERESULTS •••••••• • • • 13 Part I • • • • • • • • • • • • • • • • • • • 13 Part II •••••••• • • • • • • • • • • • .20 v. SUMMARYAND CONCLUSIONS. • • • • • • • • • • • 26 Summary . • • • • • • • • • • • • • • • • • • 26 Conclusions ••••••••••••••••• 29 Recommendations for further study •••••• 32 BIBLIOGRAPHY •••••••••••••••••••• 33 APPENDIX • • • • • • • • • • • • • • • • • • • • • • 37 LIST OF TABLES TABLE PAGE I . Preferences in Adding Machines • • • • • • • • 15 II . Preferences in Calculators • • • • • • • • • • 16 III . Preferences in Typewriters • • • • • • • • • • 17 IV . Preferences in Voice Machines . • • • • • • • • 18 v. Preferences in Duplicating Machines • • • • • • 19 CHAPTERI THE PROBLEMAND DEFINITION OF TERMSUSED Upon recently being appointed head of the Business Department at El Camino High School , Sacramento , California , t~e writer was faced with the duty of recommending the pur­ chase of various types of office machines to be used for training purposes . In order to make a better selection of office machines for this high school , it appeared advisable to survey the local business organizations to determine which brands and types of machines were currently being used . For additfonal information , an attempt was also made to seek the employers ' views on trends in the selection of business equip­ ment and modern business practices in an effort to estimate training needs in the immediate future . I . THE PROBLEM Statement of the problem . It is the purpose of this study to survey the area of Sacramento, ·california , ( 1) to secure information as to the types and brands of business machines most commonly in use; and (2) to become aware of trends in the selection of business machines that will @ffect future training . 2 Importance of the study. Justification to the tax­ payer and the student for the teaching of any business machine rests in the fact that upon securing employment, the student will find the same brands or types of machines cur­ rently being used in business practice as he found in the classroom. It is only by constant vigilance to keep up to date on the equipment being operated in the surrounding area that intelligent purchases of new machines -for the school can be made. "The American Business Education Yearbook" points out as Principle I, "Equipment needs are determined by making surveys of the equipment used in the area in which the graduates of the Department of Business Education are employed. 111 The purpose of the office machines course at El Camino High School is two-fold in that (1) it serves as a survey course for those students who are interested in later selec­ ting a particular machine on which they wish to specialize, and (2) it presents a working knowledge of all types of ma.chines commonly used in a modern office for those students interested in careers as general office clerks, stenographers, or bookkeepers. We have many students who wish to become 1James R. Meehan, "Obtaining Adequate Facilities and Equipment," Improvement of Business Education Practices, The American Business Education Yearbook, Vol. VII (Buffalo: Niagra Frontier Publishing Company, 1951), p. 281. 3 clerical workers , but who are not sure in which field they wish to specialize . In the office machines course , they may find after spending a few weeks on the key-driven calcuiator that they would like to start their business career in this type of IDrk . Upon graduation, the student may then enroll in the company school which teaches this type of machine . Other students who may enjoy their work on the voice machines and plan a career in this type of work can attain more spe­ cialized training at Junior College or Business School . For the students interested in a general knowledge of the machines , the course offered at our high school is adequate . One of the problems confronting a new department head .is the duty of selecting the proper equipment for a well ­ rounded course in office machines . Several questions beyond library research prompted this survey . Typical of some of these questions are the following : 1 . Should new typewriter equipment be electric? 2 . Should calculators be of the rotary or the key­ driven type? Or both? In what percentage? 3. In which types of duplicating machines should the school invest? 4. Which is more widely used--the 10-key or full­ keyboard adding machine? 5. Should we encourage more students into voice machine operation and fewer into stenography? 4 Such questions place an obligation on those given the responsibility for the wise spending of public funds . To prepare an organized plan for purchasing and a justification for the choices made , it seemed advisable to make a survey of current usage and trends of business machines in the Sacramento area . In addition to a numerical count of the machines being used , it also seemed advisable to survey the trends for the future in business equipment and practices so as to alert the school to modern business atmosphere . Cognizanc e was taken of the warning of Walters and Nolan , however, that "Schools should ,keep up to date with methods and equipment used in business ; but keeping up with business is an in indication that the school is awake , whereas trying to keep ahead of business is an indication that officials and teachers lack common sense . Business education is intended to prepare young people for office and store work as it exists ; it is not intended to reform business or business methods . "2 In this survey an attempt was made to cover both pri­ vate and public employment ·in order to achieve a cro ss sec ­ tion of current practices in this area . Sacramento is unlike 2R. G. Walters and C. A. Nolan , Principles and Problems of Business Education (Cincinnati : South-Western Publishing Company, 1950), p. 161. 5 bie usual business connnunity in that i _t is the state capital and the center of much defense activity resulting in a high public employment rate . II . DEFINITION OF TERMSUSED Public employment. The employment of business per­ sonnel by federal, state, county, and city governments defines the term "public employment" _as used in this paper . Private employment . The employment of business per­ sonnel by organizations not related bo office-machine manu­ facture or sales and belonging to the National Office Manage­ ment Association is the limitation of this term in this paper. CHAPTERII REVIEWOF THE LITERATURE Many ·studies have been made in various local areas to determine the equipment being used in business, with recom­ mendations as to the equipment to be purchased for the high schools . Follow-up stud·ies are necessary because the original studies soon become outdated because of modern technical advancement , varying requirements of business and industry in different areas , and improved sales techniques which tend to make past studies lose their value after four or five years . When a new course in business machines was to be added in the Edison Vocational and Technical High School in Mt. Vernon , New York , the business instructor , Satina Fradella , made a survey of the business machines used in that area . Eighteen types other than typewriters were widely used in the area . Some of each -type were purchased for the classroom. Seven years later another survey was made for the purpose of evalu­ ating their present program and also for the purpose of purchasing new equipment as a result of expanding their business program. Supplementing these surveys , this school also had its business machine teachers make periodic visits to the business offices in the area to determine : 7 "l . The frequency and use of particular machines 2. The machines on which operators are desired 3. The probable long-range demands for such operators . " 1 A Monograph by Marian J . Collins states that some of the important factors to be considered in selecting equipment were: "A machine should be selected only if it were used in the business area served; not so specialized that employers preferred to train their own operators; so complicated that it is inappropriate for classroom use; so simple to operate that training in its operation is unnecessary . "2 We can conclude from this that such machines as postage meters, check signers, date machines , etc . are so simple to operate that it is inadvisable for a school to expend money for their purchase even though they are commonly found in a business
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