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SCHOOLS FORUM Meeting to be held from 17:30 on Wednesday 6 March 2019 Venue: St Ignatius School, Turkey Street, Enfield EN1 4NP (NOTE: Sangeeta Brown, Resources Development Manager - 07956 539613)

Schools Members: Governors: Ms Ellerby (Primary), Ms H Kacouris (Primary), Mrs J Leach (Special), Mrs L Sless (Primary), Vacancy (Secondary), Headteachers: Ms H Ballantine (Primary), Mr D Bruton (Secondary), Ms K Baptiste (Primary), Ms R Datta (Special), Ms C Fay (Pupil Referral Unit), Mrs A Goldwater (Primary), Ms H Knightley (Primary), Ms M O’Keefe / Ms T Day (Secondary) : Ms H Thomas (Chair), Ms A Nicou, Mr Sadgrove, Mr C Lamb, Vacancy (x1)

Non-Schools Members: 16 - 19 Partnership Mr K Hintz Early Years Provider Ms A Palmer Teachers’ Committee Mr J Jacobs Education Professional Mr A Johnson Head of Admissions Ms J Fear Overview and Scrutiny Committee Cllr D Levy Observers: Cabinet Member Cllr A Georgiou School Business Manager Ms S Mahesh Education Funding Agency Ms Goodacre

MEMBERS ARE INVITED TO ARRIVE AT 17:15 WHEN SANDWICHES WILL BE PROVIDED ENABLING A PROMPT START AT 17:30 AGENDA (Target time) (17:30) 1. APOLOGIES FOR ABSENCE AND MEMBERSHIP Note: a) Apologies for absence have been received from Cllr Levy. b) Membership: The Forum is advised that the pupil numbers from the unvalidated January Pupil Census had been assessed and appendix A provides a summary of the current membership requirements and how these will be met. The changes required to reflect the composition will be to: • seek a nomination for a secondary governor; • monitor and, when possible, implement the remaining representative changes over the course of the year with an update to the Forum when this is achieved. The Forum is advised the position will be reviewed when the validated pupil numbers become available to ensure the propose membership being presented reflects final pupil numbers.

2. DECLARATION OF INTEREST Members are invited to identify any personal or prejudicial interests relevant to items on the agenda. A definition of personal and prejudicial interests has been attached for members’ information. Page 2 of 32

(17:45) 3. MINUTES AND MATTERS ARISING FROM THE MINUTES (a) School Forum meetings held on 16 January 2019 (attached) (b) Matters arising from these minutes.

(17:50) 4. ITEMS FOR DISCUSSION AND/OR DECISION (a) Apprenticeship Levy: Pooling Resources for Community Schools (attached) (b) High Needs Places – Update (attached) (c) Schools Budget - 2018/19 Monitoring Update (attached) (d) Schools Budget: 2019/20 – Update (attached)

(19:15) 5 ITEMS FOR INFORMATION None

(19:15) 6. WORKPLAN (attached)

7. ANY OTHER BUSINESS

8. FUTURE MEETINGS (a) Date of next meeting is Wednesday 15 May 2019 at 5.30pm (venue to be confirmed); (b) Dates of future meetings: • 10 July 2019 • 2 October 2019 • 11 December 2019 • 15 January 2020 • 26 February 2020

9. CONFIDENTIALITY To consider which items should be treated as confidential. Page 3 of 32

Schools Forum Membership List

Name Sector Organisation Member / Sub Since End of Term Ms J Ellerby G P Eldon Autumn 2015 Summer 2019 Ms H Kacouris G P West Grove Autumn 2017 Autumn 2021 Mrs J Leach G Sp Waverley Autumn 2015 Summer 2019 Mrs L Sless G P Galliard Autumn 2015 Summer 2019 Vacant G S

Ms C Fay H PRU Orchardside Required Ms H Ballantine H P George Spicer Autumn 2015 Summer 2019 Mrs A Goldwater H P Fleecefield Spring 2019 Autumn 2023 Ms H Knightley H P St Johns & St James Autumn 2015 Summer 2019 Ms K Baptiste H P St Monica’s Autumn 2017 Summer 2021 Mr D Bruton H S Chace Community Summer 2016 Spring 2020 Ms R Datta H Sp West Lea Spring 2019 Winter 2023 Ms T Day / Bishop Stopford’s H S Autumn 2017 Summer 2021 Ms M O’Keefe St Ignatius

Vacant A Nominated Ms A Nicou H A Enfield Learning Trust Autumn 2015 Summer 2019 Mr P Sadgrove H A One Degree Summer 2017 Spring 2021 Ms H Thomas H A Alma Autumn 2018 Summer 2022 Mr C Lamb H A Enfield Grammar Autumn 2018 Summer 2022 Vacant A

Ms A Palmer EY Right Start Montessori Autumn 2017 Summer 2021 Mr K Hintz P16 CONEL Autumn 2015 Summer 2019 Mr J Jacobs All National Education Union Summer 2017 Spring 2021 Ms J Fear All Local Authority By Appointment Mr A Johnson All Local Authority By Appointment Cllr D Levy All Chair of Overview & Scrutiny By Appointment

Cllr Georgiou O All Cabinet Member By Appointment Ms S Mahesh O All School Business Manager Nominated Mr O Jenkins O All EFA By Appointment

Key G – Governor H – Headteacher O - Observer P – Primary S – Secondary Sp – Special Ac – Academy EY – Early Years P16 – Post 16

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Appendix A Schools Forum Membership

Review of composition of membership based on January Census.

Pupil Required Membership Comment Nos Membership Jan Based on Rounded Current Proposed % PLASC PLASC Proportionate to pupil School members Nos Nos Nos Nos Nos numbers Reduce by two members. Two schools represented on the Forum have indicated that they will be converting to academies. If this happens and the two members want to continue to remain on the Maintained Primary 22,787 6.37 6 7 6 25% Forum, then their membership will be transferred to be academy representatives. If the schools do not convert, then the changes will be affected by recruiting when a vacancy occurs. Maintained Secondary 10,403 2.91 3 2 3 13% No change Detailed in Primary Mainstream Academy 23,206 6.48 6 4 6 25% Update Special 737 2.00 2 2 2 8% Pupil Nos not applicable Special – Academy 49 - - Pupil Nos not applicable PRU 101 1.00 1 1 1 4% Pupil Nos not applicable Subtotal 57,283 18.76 18 18 18

Maximum allowed one Non-School Members 6 6 6 6 25% third of total membership

Total 57,283 24 24 24 24 100%

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MINUTES OF THE SCHOOLS FORUM MEETING Held on Wednesday 16 January 2019 at Enfield

Schools Members: Governors: Ms Ellerby (Primary), Ms H Kacouris (Primary), Mrs J Leach (Special), Mrs L Sless (Primary), Vacant (Secondary) Headteachers: Ms H Ballantine (Primary), Mr D Bruton (Secondary), Ms R Datta (Special), Ms C Fay (PRU), Mrs A Goldwater (Primary), Ms H Knightley (Primary), Ms K Baptiste (Primary), Ms M O’Keefe & Ms T Day (Secondary) Academies: Ms H Thomas (Chair), Ms A Nicou (Primary), Mr A Sadgrove (All through), Mr C Lamb, Vacancy

Non-Schools Members: Early Years Provider Ms A Palmer 16 - 19 Partnership Mr K Hintz Teachers’ Committee Mr J Jacobs Head of Early Years Mr A Johnson Education Professional Ms J Fear Chair of Overview and Scrutiny Committee Cllr D Levy Observers: Cabinet Member Cllr Georgiou School Business Manager Ms S Mahesh Education Funding Agency Ms K Goodacre

Also attending: Acting Director, Education Ms C Seery Finance Manager Mrs L McNamara Secondary Governor, St Anne’s & St Ignatius Mr J Donnelly Resources Development Manager Mrs S Brown * Italics denote absence 1. MEMBERSHIP AND APOLOGIES FOR ABSENCE a) Apologies for Absence Apologies for absence were received from Mrs Leach, Mr Bruton, Ms Fay, Mr Sadgrove, Ms Palmer, Mr Hintz, Cllr Georgiou and Ms Mahesh. b) Membership Reported: • Mrs Antoinette Goldwater, Fleecefield had been nominated for the primary vacancy; • Mr Andy Johnson was joining the Forum as the Education Professional; • Nominations were being sought for the secondary governor vacancy.

Mrs Goldwater and Mr Johnson were welcomed to the Forum.

2. DECLARATIONS OF INTEREST There were no declarations of interest.

3. MINUTES OF THE LAST MEETING & MATTERS ARISING Received and agreed the minutes of the meeting of the Schools Forum held 12 December 2018 with the following correction: • To note that Ms Kacouris had submitted her apologies for not being able attend the meeting.

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4. ITEM FOR DISCUSSION AND/OR DECISION a) High Needs Strategy – Update Received a report summarising the provision available and developments being considered to place and support pupils with high level of Special Education Needs & Disability (SEND) and / or Education Health and Care Plans (EHCPs); a copy is included in the Minute Book. Forum members were thanked for responding to the unusual request for members to reaffirm their approval to the transfer of: • 0.5% from the Schools Block to the High Needs to support inclusive schools with above average number of SEND pupils with EHCPs; • £140k from the Schools Block to provide targeted support for LAC pupils. Reported in his Budget Statement, the Secretary of State had confirmed that additional funding would be allocated to support the current pressure being faced to meet the increasing demand for pupils with high levels of need. As part of the conditions attached to this funding, the DfE required the Schools Forum reaffirm their approval to any transfers from the Schools to the High Needs block. Enfield was due to receive an additional £0.9m both for this year (2018/19) and a similar amount for next year (2019/20). In total, Enfield would receive just under £1.8m. This additional funding would assist in reducing the previously reported deficit of £1.749m, but this funding would not address the cost of additional places being planned for the current and future years as detailed in the report being presented. The requirement for the Schools Forum’s approval for the transfer of this funding was discussed at the Education Resources Group meeting. The Group, which included the Chair and other members of Forum, were asked to confirm if they would continue to support the transfer of funding. There was unanimous support for the funding to be transferred. The Group further suggested the Forum’s approval be sought via email and, if requested a briefing session be held for Forum members. An email was sent to all Forum members with this request. There was unanimous support for the transfers to the High Needs block. To fully meet the conditions attached to this funding, the Forum was being asked to confirm again whether they supported the transfer of the funding from the Schools to the High Needs block. Noted: (i) There may be further pressure on the High Needs block because of a back log of assessments waiting to be carried out by both Health and SEN Service. Other continued pressure included supporting pupils up to the age of 25 years. This pressure was increasing due to numbers and because colleges across were merging and changing their place funding to the higher rate within the merged group. The Authority was continuing to monitor this situation and trying to identify other local alternatives. It was explained that the reason for the pressure on the High Needs block was that the national funding formula was calculated by allocating 50% of the funding on spending plans agreed in 2017/18 and the balance on the NFF. The indicators for NFF included a per pupil amount for pupils on roll and proxy indicators such as deprivation for children and young people aged between 0 – 18 years of age. Therefore, this created a financial pressure for supporting Post 18 young people with SEND. (ii) The Forum was informed that the Authority was working on strategies such as supported internships and reviewing the length of college placements to manage the increase in demand for supporting Post 16 students. (iii) The focus of the Authority’s high needs strategy was to reduce the number of places commissioned for pupils with ASD, SEMH and SLCN placed in out borough provision. Page 7 of 32

The current challenge was identifying opportunities for developing these places in mainstream and special schools and the time being taken to reach an agreement. It was confirmed that another report on high needs places to be commissioned for 2019/20 will be presented at the next meeting, as well as further reports during the year on progress being made to reduce the use of out borough provision. Resolved to note the update and agree to the transfer of: • 0.5% from the Schools Block to the High Needs to support inclusive schools with above average number of SEND pupils with EHCPs; • £140k from the Schools Block to provide targeted support for LAC pupils.

b) Schools Budget - 2018/19 Monitoring Update Received a report detailing the latest forecast for the Dedicated Schools Grant (2018/19); a copy is included in the Minute Book. Reported following the notification of the additional £0.89m for the High Needs block and an adjustment to remove any contingency for any new places for the remainder of this year and changes known for existing places, the latest forecast was indicating the overspend had decreased from by £1.749m to £1.11m. Noted: (i) The removal of the contingency may become an issue when the back log of assessments was cleared and any new high needs EHCPs agreed that required financial support. (ii) Additional places had been created at West Lea and these were reflected in the report. The report also included an overspend of the Home and Hospital service. It was explained this was a home tuition service for children and young people unable to attend schools for medical or other reasons. (iii) In response to a question, it was confirmed the new schools for secondary pupils with SEMH had been approved and currently agreements were being sought for the transfer of land. The member for Enfield Learning Trust advised when Fern House was rebuilt that the Trust would consider offering up to 60 places rather the planned number of 56 places. A concern was raised whether the Authority was creating more places than was required to support the number of pupils in out of borough provision. It was stated that it was considered that places would be needed because of the number of assessments yet to be carried out. The main issue was the length of time taken to establish additional places.

Clerk’s note: Ms Knightley arrived at this point. (iv) It was questioned that the Authority was working with mainstream schools to develop ARPs and other specialist units and with the reduction in the number of learning support assistants in mainstream schools whether these schools had capacity to support these developments. It was stated that it was for this and other reasons the Authority has planned a meeting on 8th February with Headteachers and governors to consider what SEND provision should be provided in Enfield and how it should be delivered. Resolved to note the update and consequent overspend.

c) Schools Budget: 2019/20 – Update Received a report providing an initial indication of the amount of DSG that could be allocated for 2019/20; a copy is included in the Minute Book. Page 8 of 32

Reported that the funding settlement for 2019/20 was received just before Christmas. The draft budget presented was based on the budget settlement and pupil data provided by the ESFA. The Forum was reminded that information in this report was linked to the decision made earlier in the meeting. Noted: (i) The final budget for 2019/20 was higher than previously reported because of additional funding received for high needs and a change in pupil numbers. The total available for 2019/20 was £334.187m, an increase of £1.079m from the indicative amount reported at the previous meeting.

Clerk’s note: Ms Ballantine left at this point. (ii) The Forum was advised that the pupil data received from the ESFA showed a significant increase in the number of pupils with low prior attainment (LPA) from the number in 2017. In 2017, the ESFA had seen an increase in the number of pupils with LPA and had reduced the national rate for LPA, but for 2018, the ESFA guidance stated that any weightings applied for calculating the local rate for the LPA unit rate was not allowed for 2019/20 and the increase in numbers should be managed by reducing the local rate. The modelling for the consultation document had used the 2017 data and arrangements. This model agreed following consultation was now not affordable and officers had to amend the models within the resources available. The revised models had been discussed with the Education Resources Group. The Education Resources Group noted the NFF would lead to schools seeing a change in funding and asked consideration be given on providing the best option by implementing a minimum funding guarantee and gains cap that would enable schools gaining from the NFF to see the change in funding and the schools with a negative change being afforded some protection. The two models presented showed how setting the minimum funding guarantee and gains cap leads to different results. The Forum members considered the two models and considered option 2 was more closely aligned to the principles set when consulting. (iii) In response to why some schools were experiencing a significant change in total funding, the Forum was informed this was mainly due to changes in pupil numbers or other contextual data used for the funding formula. Officers had noted one of the consequences, and negative impact, of a drop-in pupil numbers was the effect on funding for PFI schools. The contract charge for PFI schools did not change to reflect lower pupil numbers and the cost of the full charge had to be met and this was an additional financial burden on the Schools Budget. Therefore, to ensure effective use of the resources available, there was a need for the Authority to work with Enfield schools and develop a strategy for vacant places in reducing year groups were filled. (iv) Information on funding the increases in pension contribution had not been received. Resolved: For 2019/20, the Schools Forum agreed to: (i) Option 2 for the Enfield funding formula; (ii) transfer of 0.5% from the School’s Block to the High Needs Block to support the current arrangements for exceptional needs pupils in mainstream schools (iii) Transfer of £140k from the School’s Block to the High Needs Block in respect of funding for Looked After Children.

d) Scheme for Financing: 2019/20 – Update Page 9 of 32

Received a report providing information on the changes required to the local Scheme for Financing; a copy is included in the Minute Book. Reported due to changes to the international banking regulations, the Council’s bankers had stated that they were unable to provided pooled accounts for maintained schools. The Bank were proposing to de-couple the accounts with each school responsible for their account. The Scheme for Financing had to be amended to reflect this change and confirm how the accounts would operate. The maintained schools’ members of the Forum were asked to consider and agree the changes being proposed. Noted: (i) Members were concerned the introduction of the revolving credit agreement for schools in deficit would create additional bureaucracy and workload for staff. It was recognised that it was important for any school in deficit to monitor their budget closely, but it was questioned if all staff had the skill set for carrying this out. (ii) It was advised that any school in deficit would have to move to the Council’s bankers and would not be allowed to be with another bank. (iii) The charge being levied was in line with the previous arrangements in the Scheme except the rate was now being reduced from 2 to 1%. (iv) It was commented that many schools may find it difficult to maintain standards because they didn’t have sufficient funding to employ a minimum number of staff for their size of school. It was requested that these schools be provided with support to manage the change in funding. (v) There was a view that the current Banker’s did not provide a high-quality service. In response to a question whether the Council had considered tendering for a new banker, it was stated that the Council had considered a move, but the costs of moving far outweighed the savings that would have been achieved. (vi) Members acknowledged the arrangements would have to be implemented for schools to remain with the requirements of the financial regulations. However, it requested that the legality of the Council’s banker’s stance be checked with legal and the Council consider tendering for school banking. It was confirmed that the points raise by the Forum would be shared with the Director of Finance. Resolved to agree to the proposed changes to the Scheme for Financing.

5. WORKPLAN Any additional items arising from the meeting would be added to the workplan. Action: Mrs Brown 6. FUTURE MEETINGS a) The date of the next meeting was set as Wednesday 6 March 2019 at 17:30 at St Ignatius School. b) Dates for future meetings: Dates Time Venue 15 May 2018 (Provisional) 17:30 - 19:30

7. CONFIDENTIALITY No items were considered confidential. The meeting closed at 7.45pm. Page 10 of 32

MUNICIPAL YEAR 2018/2019 REPORT NO 26

Item: 4a MEETING TITLE AND DATE: Schools Forum – 6 March 2019 Subject: Apprenticeship Levy: Pooling REPORT OF: Resources for Community Schools Chief Executive’s Department Wards: All Contact officer: Karen Taylor E-mail: [email protected].

1. EXECUTIVE SUMMARY This report provides information on the Apprenticeship Levy and outlines a proposal to pool the contributions made by Community Schools and ensure funding is used more efficiently and effectively.

2. RECOMMENDATIONS The Schools Forum schools’ representatives are asked to consider and agree, as detailed in paragraph 5, to the proposals for pooling Apprenticeship Levy contributions made by Community Schools.

3. BACKGROUND 3.1 In April 2017, the Apprenticeship Levy was introduced. The aim of the Levy is to fund apprenticeships that have been approved for delivery by the Education & Skills Funding Agency (ESFA) and only by providers on the Register of Approved Training Providers (RoATP).

There are strict parameters on how the money collected from the Levy can be used. These include: • Funds cannot be used for non-eligible costs or salary costs pertaining to an apprentice; • The Fund works on rolling basis and any contributions into the Fund must be accessed within 24 months. At the end of this period, any funds not spent will be removed from the account and allocated by the Government as it sees fit to assist small and medium businesses access apprenticeships.

3.2 The regulations require employers, and this includes schools, to make a contribute towards the Levy. The contribution, in most cases, forms 0.5% of an employer’s NIable salary bill. The employer, then receives an amount back (based on NI contributions) plus 10% into the Levy Fund. The funds sit in a virtual digital account. The funds for community schools have been ringfenced for the Enfield School’s Workforce.

3.3 As the Local Authority is responsible for managing the Levy fund for community schools. The remainder of this report considers how best to manage the Fund within the constraints of the criteria.

3.4 For 2018/2019 municipal year maintained schools agreed to pool funding until the end of the financial year (March 2019).

4 THE LOCAL LEVY FUNDING 4.1 Digital Account The Fund for community schools is added to the funding collected from the Council and total amount from both the Council and community schools is then credited against a single Digital Account. Page 11 of 32

To manage the Fund and the single Digital Account, the Council has employed an Apprenticeship Levy Manager. Currently, the Apprenticeship Levy Manager divides the total fund into the amount attributable to the Council and individual schools based on their NI contributions.

4.2 As highlighted above all community schools are required to contribute towards the Levy. With community schools varying in size, some schools have a large Levy Fund, whilst others have relatively small Levy Fund.

What has been found is that even where a school has a large Levy Fund, the schools finds it difficult to spend it. This is because the school must find the salary costs and other costs from their own budgets outside the Levy Fund. Conversely, a school with a smaller Levy Fund may have the salary costs available but not have sufficient money in their Levy Fund for their staff to undertake an apprenticeships programme. An example of this is the recently introduced teaching apprenticeship. The post graduate teaching apprenticeship cost is £9k per head (training costs only) and it unlikely the smaller schools are going to be able to access these.

Small community schools will not have access to any additional monies from the Government because these schools are defined as being part of Enfield’s single Levy Fund and until it is all spent there would be no co-financing.

4.3 The position for 2018-2019 on the Overall Levy Fund for community schools is detailed in the table below. Figures for 2018-2019 are not available due to issues gaining access to schools NIable contributions (see 5.1).

Appendix A details any funds that have not been used by 31 Mar 2019 will be recovered from the digital account by the government automatically on a month by month basis. The digital fund cannot be accessed in terms of cash. It is a funding pot that is allocated to a learner.

5 PROPOSAL 5.1 With the Fund’s second year due to end and unspent funds start to be recovered by the Government, to ensure that the money contributed by Enfield community schools is used by Enfield community schools, it is proposed that the Levy Funds for the individual community schools are merged into a single Levy Fund. This will enable a more needs led approach and ensure the Fund can be spent within the statutory framework both in terms of time and apprenticeship programmes covered by the Levy. The ideal aim would be to agree to pool the levy until such time the schools are within reach of spending the fund, as this would take into account apprenticeships that span more than one financial year ie a 2 year apprenticeship could potentially cover 3 financial years depending on the start date of the apprenticeship- however we will accept the forum’s decision on a shorter term than an ongoing agreement.

5.2 Use and Allocation of the Single Fund The levy is, as in other Local Authorities, ring fenced for the Schools' Workforce. It cannot be used for anyone who isn't employed within the schools' workforce. Information from other LAs and metropolitan authorities shows that these LAs have pooled their Schools' Workforce levy. Most, but not all Enfield schools, like many schools in other authorities have been cautious about drawing down of the levy. There is currently one school who wishes to recruit more apprentices, however their allocation of funding has been utilised. Another school has nearly used their allocated funds and without agreement to pool the levy then we risk of the government recovering the un-used levy.

Page 12 of 32 The Forum will be aware of the severe shortage of teachers and the impact this is having on Enfield schools. It is hoped that a recent announcement for a Post Graduate Teacher Apprenticeship (PgTA) programme would both enable the use of the Levy and address the pressure created by the teacher recruitment crisis. The PGTA should provide the potential to draw down the levy to cover the tuition fees of training teachers on the PgTA (£9k pa) but there is a concern the development has been rushed and may not have been fully tested.

This has resulted in the teaching schools being hesitant in their response to this new opportunity. The Authority is working with the teaching schools to explore how the PgTA will meet school workforce development needs.

The Forum are asked to consider and approve this proposal.

6 NEXT STEPS 6.1 If the pooling of the Fund is approved, it will support the work on the PgTA and give the teaching schools some confidence in the new programme. Officers will continue to work with both the teaching schools and community schools to identify opportunities and collect data on individual school’s plan for offering and recruiting to apprenticeships and any other training opportunities being consider. This information will then be used to profile the spending from the Fund and ensure the Fund is fully utilised.

6.2 Further updates will be provided to the Forum. Page 13 of 32

Apprenticeship Levy

2017 - 2018 Financial Year 2018- 2019 Financial Year 2019 - 2020 Financial Year No of No of No of Total Levy Total No of Total No of Total No of Total Schools Schools Schools TOTAL Earnt to Levy Balance Apprentices Cost Apprentices Cost Apprentices Cost Using Using Using 25/2/19 Spent Primary 12 8 21,992 29 9 91,000 1 1 2,500 115,492 Seconday 4 1 34,500 4 1 47,000 0 0 - 81,500 SEND 2 1 7,000 3 2 10,133 12 1 57,000 74,133 63,492 148,133 59,500 271,126 985,641 271,126 714,516

* These figures have not been validated 25/2/2019 Page 14 of 32

MUNICIPAL YEAR 2018/2019 REPORT NO. 27

Item: 4b MEETING TITLE AND DATE: Schools Forum – 6 March 2019 Subject: High Needs Places (2019/20) – Update

REPORT OF: Executive Director of People

Contact officer: Sangeeta Brown Wards: All E-mail: [email protected]

1. EXECUTIVE SUMMARY

This report provides a summary of the high needs places to be commissioned and the planned spend for 2019/20.

2. RECOMMENDATIONS

To note and comment on the contents of this report.

3. BACKGROUND 3.1 Funding Update For 2019/20, the High Needs Block (HNB) has continued to be funded according to the national funding formula (NFF) introduced for 2018/19. The money to be received through the formula will be supplemented by additional funding to be provided by the Government to alleviate the pressure facing local authorities. Enfield received an additional £0.9m for 2018/19 and 2019/20. If all things remain equal and no new Education, Health and Care Plans (EHCPs) agreed, then the additional should address the overspend carried forward since 2017/18. Table 1 details the funding Enfield is due to receive for 2019/20 and includes information for the last two years. Table 1: Summary of funding and expenditure for the HNB Funding Planned Actual / Projected Years Available Expenditure Expenditure 2019/20 £48.3m £48.9m * £48.9m 2018/19 £47.1m £47.1m * £47.0m 2017/18 £41.5m £43.5m £44.8m 2016/17 £32.1m £40.5m £47.2m * Planned spend does not include any overspend being carried forward from 2018/19.

By maintaining the current provision for pupils with EHCPs, the Forum should be aware that there will be minimal capacity within existing resources for a contingency to address in year demand to support and / or place new pupils, therefore there is a probable risk that the actual expenditure will exceed the funding available. 3.2 Strategic Overview The Forum was advised at the last meeting, the Authority had and was continuing to consider how to manage the pressure on the HNB by reducing the number of pupils placed in costly out-borough independent provision. The strategies which continue to be developed include: • creating more provision in-borough by either expanding existing special schools or creating new schools; Page 15 of 32

• providing training on job coaching for staff in schools, colleges and other providers to enable post 16 learners to be supported to undertake an agreed programme of work that will lead to the possibility of a permanent job; • supported internship programmes for Post school learners; • projecting future demand as the pupils and young learners as they progress through their education. 3.3 The rest of this report details how the planned spend will be used to commission places and develop new provision.

4. SPECIALIST PROVISION WITHIN ENFIELD – STRATEGIC OVERVIEW 4.1 The Authority has reviewed the current models in place within borough to consider how these models could support the needs of Enfield’s children and young people with high level of SEND to achieve their outcomes and reduce the reliance on outborough provision. Table 2 details the different level of provision required to meet the varying needs of pupils with SEND. Table 2: Types of Provision to meeting varying level of need Type of Provision Management Delivery Funding Arrangements • Base funding by mainstream school EHCP Mainstream • Top up by Local Authority Mainstream Schools Provision • If above average incident, funded according to EHCP 1 Intervention e.g. Lump sum Dependent upon Commissioning arrangements Nurture Groups Mainstream ARP Mainstream Schools Agreed Place Funding Place Plus Special & Place Plus Supported ARP 2 Agreed Place Funding Mainstream Schools Satellite Special Schools Agreed Place Funding Place Plus Special Place Plus Special Schools Agreed Place Funding In-borough EHCP – Special – Local Authority Provider Agreed Place Funding Outborough Individually agreed

4.2 in considering the different level of provision required to meet the varying needs of pupils with SEND, the Authority is working with individual schools to agree how they may extend their support for pupils with high level of needs. In doing this, one of the focus for the Authority has been continuing to increase in-borough special provision and high needs pupil places and reduce out borough placements through the school expansion programme. The aim being to increase capacity in special schools and establishments that provide education services for some of the most acute special need categories.

5 SPECIAL PROVISION – UPDATE 5.1 Special Schools In line with the high needs strategic plan and following discussion with special school Headteachers, the places at each school have been the subject of a review and where possible places have been increased to meet the increasing demand to support pupils with high level of need. Detailed below is an update and some of the changes in places numbers expected at each special school for 2019/20:

1 EHCP – Education, Health and Care Place 2 ARP – Additionally Resourced Provision Page 16 of 32

• : − SCHOOL SITE: is preparing to decant during the summer from their current site to the former Minchenden site, which has been renovated and rebuilt to accommodate the increase in demand for pupils with ASD / SLT. Following the decant, parts of the original Durants site will be renovated during 2019/20 academic year. When the works have been completed, school will operate across the two sites leading to the place numbers increasing from 105 to 210-220. During the two period from taking over the Minchenden site and the refurbished Durants site, the School will receive £200k for transitional costs − SUPPORTED ARP: The School manages a Supported ARP at . Currently, 16 places are provided through the Supported ARP. Due to the increase seen in secondary pupil numbers, a need has been identified to increase the number of places in this provision; so, for 2019/20, from September 2019 24 places would be provided at the Durants Supported ARP at Winchmore School. • Oaktree School PLACE NUMBERS: For 2018/19, the number of places at the School were increased from 95 to 100. Due to continued pressure for places, for 2019/20, it is planned to increase the place number by five more places. • Russet House School SUPPORTED ARP: Officers are in discussion with the School about managing a Supported ARP for ASD in a primary school. The new ARP would provide an additional eight places. • Waverley School PLACE NUMBERS: In 2016, the School expanded at Bell Lane. This was to accommodate increase in demand to support early years pupils. For the last couple of years, the School has been able to manage further demand on places through natural progression up the school. For the forthcoming academic year, the School has indicated very few pupils will be leaving the school resulting insufficient places being available for new pupils. The Authority has been in discussion with the School on expanding onto another site and addressing the known demand for new places from September 2019. The School has identified Craig Park Youth Club as a possible site. The initial Business Plan indicates over the next two years the use of Craig Park would provide an additional 33 places for the older year groups. Officers are now working with the School to assess the feasibility and affordability of this option. • West Lea school The School is working on several developments with the Authority. These include: - MAIN SCHOOL PROVISION: Following the refurbishment of the main school site, use of premises on Dyson Road has expanding considerable with place numbers increasing from 150 to 213. - BROOMFIELD SITE: The provision at Broomfield has changed from a supported ARP to a satellite provision with West Lea managing and running the ARP independently from Broomfield school. Following this change, West Lea would be able to increase place numbers from 8 to 30 by September 2019. - ST MARY’S: The Authority is currently working with the School to develop a complex SEMH satellite provision and create 16 additional places. Page 17 of 32

- SWAN CENTRE: The Centre is currently being used to support 16 secondary aged pupils with SEMH and a base for up to 25 Post 19 and up to 10 Post 16 young people to access supported internship. The Centre also houses the ASU, which supports up to ten pupils: - CHACE COMMUNITY: The School is in discussion with Chace Community to change the current mainstream ARP to a supported ARP managed by West Lea school. - SPRINGFIELD Road Site: The Authority is in discussion with the School about the possibility of developing a SEN assessment centre for primary aged pupils.

Table 3 provides a breakdown of the number on roll and places funded either at the main school or satellite provision for each Special school.

Table 3: Special School Places

Total Var. Type of Places Pupil Nos Places School Cost Per btw Provision 3 Agreed Confirmed Place4 places & Pupil 2016-17 2017/18 2018/19 Jan 19 * Nos 2019–20 Durants ASD / SLD £24,000 105 105 105 106 1 106 Fern House SEMH £25,101 44 44 48 49 1 49 Oaktree MLD £19,496 95 95 100 99 -1 105 Russet House ASD £22,875 110 112 136 112 - 112 Waverley PMLD £25,478 133 133 133 125 -6 144 West Lea SLD £18,781 138 150 220 251 31 335 West Lea @ Broomfield SLD £18,781 8 12 4 30 West Lea @ St Mary’s ASD £18,781 - - 16 West Lea @ Swan SEMH £25,000 - - 16 16 - 16 Total 625 639 742 770 28 913

The January 2019 pupil numbers detailed in Table 3 have not yet been validated. Once these have been confirmed with the schools and as recorded on the January Census, the final place numbers will be agreed with each school. Currently, the place numbers reflect either provisionally agreed place numbers or those from the January 19 Census.

Table 4 details the Supported ARP and other provision managed by each special school.

Table 4: Special School – Supported ARPs and Other Types of Specialist Provision Places Pupil Var. Places Total Type of Type of Where Agreed Nos places Confirmed School Cost Per Provision Need 5 Located & Pupil Place6 2018/19 Jan 19 2019–20 Nos Durants ASD / SLD Winchmore £17,088 16 16 - 24 Supported Russet House ASD TBC £16,140 - - - 8 ARP West Lea CN Chace £17,088 - - - 8 West Lea Post 16 & 19 Internship Swan Centre £10,500 12 24 12 35 West Lea ASU SLD Swan Centre 10 Total 28 40 12 85

3 ASD / SLD - Autism Spectrum Disorder & Severe Learning Difficulties SEMH - Social, Emotional & Mental Health MLD - Moderate Learning Difficulty ASD - Autism Spectrum Disorder PMLD - Profound & Multiple Learning Disorder SLD - Severe Learning Difficulty 4 Total cost includes £10k place funding, plus top up 5 ASD / SLD - Autism Spectrum Disorder & Severe Learning Difficulties SEMH - Social, Emotional & Mental Health MLD - Moderate Learning Difficulty ASD - Autism Spectrum Disorder PMLD - Profound & Multiple Learning Disorder SLD - Severe Learning Difficulty 6 Total cost includes £10k place funding, plus top up Page 18 of 32

5.1.2 Outreach Service Four special schools are currently providing an Outreach Service. In line with the agreed process, these schools will be asked to carry out a self-review. Officers will assess the self- review and report their findings to the Forum. The total funding per Outreach provision is £112,000 pa.

5.1.3 Home and Hospital Service West Lea School is commissioned to provide the homes and hospitals outreach service until March 2020. The aim of the service is to provide continuity of education for children and young people with medical needs or whose education has been interrupted by illness and who are in hospital, support units or at home. For the 2018/19, this Service has overspent and until the review of the Service provided has been completed, it is proposed, for 2019/20, the funding this Service remains at £309,000 pa. 5.1.4 Advisory Service for Autism (ASA) Russet House was commissioned in 2014 to provide the ASA to: − develop and deliver training to teachers and other staff to increase knowledge and understanding of AET National Standards and Competencies for autism, as well as provide bespoke training to individual schools; − support pupils and staff in schools to ensure placements did not breakdown and pupils were able to meet the outcomes detailed in pupil’s individual programmes.

Russet House were commissioned in 2014 to provide the Advisory Service for Autism (ASA). The SLA was agreed for a three-year period. It was planned for the ASA to be reviewed as part of the ARP review carried out last summer but was delayed due to a new Headteacher starting at the School. The review was carried by an independent consultant and the School are formulating an Action Plan to address the issues raised. As part of the recommissioning process, the Authority will review the School’s plan to ensure it meets Authority priorities to improve outcomes for pupils with ASD. For 2018/19, the funding for this service was in total £304,000 pa., which included £100,000 that previously been used for Outreach by the School. It is proposed that funding for 2019/20 remains at £304,000 until the Authority has reviewed and agreed the School’s action plan.

5.2 Additionally Resourced Provision (ARPs) & Specialist Units Special provision in mainstream schools includes ARPs and Specialist Units. Mainstream schools manage and run the ARPs and Specialist units and supported, as required, by either the Authority’s SEND Consultant or special school through the outreach programme. The pupils are placed through the SEN Service with each school able to retain a place for a pupil from their school. A key strategy for the Authority is to develop more ARPs and detailed below is an update of the progress to date: • DE BOHUN SCHOOL: The ARP provision currently at the School will be expanded from 8 to 16 places from September 2019; • GARFIELD SCHOOL: The School expressed an interest to host an SEMH ARP for Key Stage 1 pupils. It is planned for the ARP to open May 2019; • KEY STAGE 1 ASD ARP: Expression of interest have been sought for a primary school to host one or two Key Stage 1 ASD ARP. Officers are currently assessing the bids received from four schools.

Table 5 provides a breakdown of the places funded and pupils on roll at the ARPs.

Page 19 of 32

Table 5: ARP Places Type of Cost per Places Agreed Pupil Nos * Var Places Agreed School 7 Provision Place 2016-17 2017/18 2018/19 Jan 18 2019–20 NEW SEMH £16,140 - - 8 - - 8 NEW ASD £16,140 - - 16 - - 16 Bowes A&C £16,140 6 6 8 6 - 8 Brimsdown HI £18,772 12 12 12 9 -3 12 Chesterfield CN £16,140 8 8 8 8 - 8 Galliard A&CN £16,140 8 8 8 8 - 8 De Bohun A&CN £16,140 8 8 8 8 - 8 Eastfield A&CN £16,140 8 8 8 8 - 8 Highlands HL £18,772 12 12 12 12 - 12 Houndsfield S&L £14,788 8 8 8 8 - 8 Suffolks S&L £14,788 16 16 16 16 - 16 Chace CN £16,140 8 8 8 3 - TOTAL 86 86 112 83 112

* The Pupil Numbers need checking and confirming for January 2019. 5.3 Nurture Groups 5.3.1 Nurture groups are a unique preventative resource for children with SEMH difficulties based on well documented psychological, social and educational theory and research. They are a specialised, small group, intensive intervention which provides on-going assessment and support for vulnerable children at risk of exclusion. The aim is to enable the child to access the curriculum and participate fully in school life without the need for resource heavy intervention. Practice within the group is grounded in attachment theory and child development theories. 5.3.2 There are currently 15 fully funded KS1 Nurture Groups operating and one-part funded KS2 group. Each group is funded for no less than 7 but a maximum of 10 pupils for a maximum of 4 terms at which point the pupils are required to be gradually reintegrated into class. Table 6 provides a breakdown of the schools funded to run a Nurture Group. Hazelbury Infant school no longer runs a Nurture group. Consideration is being given on whether to seek bids for another school to run a Nurture Group.

Table 6: Nurture Group Places Pupils Var. btw Type of Total Places Places 2017/18 Places Provision Places & Provision Funding 2017/18 2018/19 Over 2019/20 Pupils Academic Yr. Brettenham KS1 £59,700 10 10 14 4 10 Brimsdown KS1 £59,700 10 10 Data not provided - 10 Carterhatch Inf KS1 £59,700 10 10 13 3 10 Chesterfield KS1 £59,700 10 10 14 4 10 Eldon Infants KS1 £59,700 10 10 16 6 10 Fleecefield KS1 £59,700 10 10 11 1 10 Hazelbury I KS1 £59,700 10 10 8 -2 - Galliard KS1 £59,700 10 10 Data not provided - 10 Honilands KS1 £59,700 10 10 13 3 10 Lavender KS1 £59,700 10 10 12 2 10 Prince of Wales KS1 £59,700 10 10 13 3 10 Raynham KS1 £59,700 10 10 10 0 10 Southbury KS1 £59,700 10 10 9 -1 10 Tottenhall KS1 £59,700 10 10 Data not provided - 10 Wilbury KS1 £59,700 10 10 10 0 10 Eldon Juniors KS2 £29,850 10 10 14 4 10

7 HI - Hearing Impairment CN - Complex Needs A&CN - Autism & Complex Needs S&L - Speech & Language SEMH - Social, emotional & mental health ASD - Autism Page 20 of 32

It should be noted whilst some schools have a higher number than 10 pupils accessing the Nurture Group across the year, none of the Groups had more than 10 at any one time. 5.3.3 Evaluation process and arrangements for 2017/18 All centrally funded nurture groups are monitored annually against the Operational Policy and Procedure. Other groups can be monitored if they request it. Data regarding the following areas is requested annually by EYSI: • academic attainment • Boxall Profile progress • Background and need • Numbers on role

5.4 Pupils in Independent and Out-borough Provision 5.4.1 As previously reported, there will always be a need for some pupils to be placed in outborough provision. This is because of specific needs that must be met, a specific preference stated by parents, unforeseen fluctuation in the local population or delays in planned in-borough developments for additional places. Officers continue to work on a more reliable methodology to support the budget planning process. Table 7 details the number of pupils placed in independent and outborough provision over the last few years and the possible number of pupils that will need to be placed in independent and out-borough provision. Table 7: Pupils in Independent and Out-borough Provision Number of Pupils on Roll % Location Type of Provision Oct 14 Oct 15 Oct 16 Jan 18 Oct 18 Jan 19 Oct 19 Var change Actual Actual Actual Actual Projected Actual Projected Enfield Independent 10 8 8 26 27 70 75 44 169% Enfield Independent Special 3 3 6 7 7 2 3 -5 -71% OB [1] HI* 22 22 22 22 22 23 24 1 5% OB VI* 18 18 18 18 18 12 13 -6 -33% OB Residential* 19 19 19 19 20 14 15 -5 -26% OB Independent 17 17 22 23 5 29% 48 71 97 OB Independent Special 83 83 86 90 3 4% OB Mainstream 84 100 104 121 130 109 114 -12 -10% OB Resource Mainstream 4 4 4 4 4 6 7 2 50% OB Non-Maintained Special 7 7 11 1 1 6 7 5 500% OB Maintained Special 39 58 74 99 105 101 104 2 2% Total 254 310 363 417 434 451 475 34 8% * These placements haven’t been included in the analysis previously provided and have been included in this report for completeness.

There are number of reasons for the changes in the numbers of pupils at the different types of provision seen in Table 7: • The increase in use of out borough provision was at its highest at 22% between October 2014 and October 2015. The change between January 2018 and January 2019 has been 8%. This is an increase of 4% from the numbers projected for October 2018 because of delays in developing in-borough provision, for 2019/20, a 4% increase has been allowed because of any further delays on provision being made available; • Independent placements have seen a significant increase because previously pupils receiving tuition support from certain agencies were not categorised in any of the categories seen in Table 7. To ensure full information is being captured, these agencies are now included for management information purposes as independent placements;

[1] OB – Out-Borough Page 21 of 32

• There were a significant number of leavers in residential, visually impaired and out borough mainstream provision. These young people may have started , moved out of borough or started different type of school. A number of these leavers are now accessing tuition support listed as being an independent placement as described in the bullet point above; • Non-maintained special placement has increased because of the need to place pupils with ASD and SEMH.

5.5 Post 16 Pupils with High Needs 5.5.1 In addition, the Authority supports post 16 pupils in non-school provision. Table 8 below provides a breakdown of the pupils in non-school post 16 provision: Table 8: Post 16 Pupils with SEND Learners Provider Name Type 2016/17 2017/18 2018/19 Var. Actual Actual Projections

Barnet & Southgate College FE OB 99 101 2% 110 College of North East London FE Enfield 63 77 22% 83 FE Enfield 8 10 25% 11 Oaklands College FE OB 2 2 0 2 Harrow College FE OB 1 1 0 1 Westminster Kingsway FE OB 1 1 0 0 Waltham Forest College FE OB 1 4 300% 5 City of Westminster College FE OB 1 0 -100% 0 First Rung Ltd 2 4 100% 6 St Piers College FE OB 1 1 0% 1 Sheilling College FE OB 1 1 0% 0 Treloars College FE OB 0 1 1 Derwen College FE OB 1 0 -100% 0 Interim Arrangements 1 2 100% 3 Big Creative 0 2 2 Ambitious College FE OB 0 0 1 Haringey 6th Form FE OB 4 5 25% 5 TOTAL 186 212 14% 231

5.2 As detailed in the earlier report, as well as working on developing pathways to adulthood, officers are working with local colleges to ensure the placement commissioned is in line with the course being studied by the learner.

6. Further updates on progress on developing new provision will be provided to the Forum. The Forum is asked to note and comment on this report. Page 22 of 32

MUNICIPAL YEAR 2018/2019 REPORT NO. 28 MEETING TITLE AND DATE: Schools Forum 06 March 2019 Agenda – Item: 4c

Subject: Schools Budget - REPORT OF: Director of Finance, Resources & Customer Services 2018/19 Monitoring Update

Contact officer and telephone number: Louise McNamara 020 8379 4720 E mail: [email protected]

1. EXECUTIVE SUMMARY

This report provides an update on the DSG budget monitoring position for 2018/19.

The monitoring update includes confirmation of the latest DSG allocation from the

EFA adjusted for the latest academies recoupment position (Dec18). .

2. RECOMMENDATIONS To note the contents of the report.

3. ACCUMULATED DSG CARRIED FORWARD 3.1 The DSG Outturn position for 2017/18, as at 31st March 2018, was reported at the last meeting. At this stage it was highlighted that an adjustment would be made in 2018/19, in respect of 2017/18, to adjust the DSG allocation for the Early Years Block to reflect January 2018 pupil data. This Early Years funding clawback for 2017/18 was confirmed by the EFA in July 2018 and was lower than the estimated £1m. Table 1 details the final DSG carry forward position.

Table 1 – Accumulated DSG Carry Forward 2017/18 £’000s £’000s Adjusted Balance b/f 1 April 2017 (3.360) Top Slice from 2017/18 Allocation 1.457 High Needs Contingency – used to offset deficit 1.650 Total Contribution towards Deficit 17/18 3.107 Net Deficit bought forward 1 April 2017 (253) 2017/18 overspend (492) Total 2017/18 DSG Carry Forward (as at 31.03.18) (745) 2017/18 Early Years Clawback (Jan18 census) (743)

Total 2017/18 DSG Carry Forward FINAL (1,488)

Page 23 of 32

4. 2018/19 DSG ALLOCATION

4.1 The original estimate of gross DSG resources for 2018/19 amounted to £331.540m. Of this amount £2.118m will be provided direct by the Education and Skills Funding Agency (ESFA) to fund post 16 places in special schools and places in mainstream academy units and academy special schools. Budget allocations for 2018/19 were agreed within this level of resources.

4.2 The latest, revised DSG allocations for 2018/19 were published in December 2018. These allocations reflect the original DSG allocation adjusted for • academy recoupment for the Schools Block and High Needs Block • Jan 2018 census numbers for the Early Years Block • the additional High Needs funding released in December 2018

The latest DSG position for 2018/19 is summarised in Table 2.

Table 2 – DSG Allocation 2018/19

Imp/Exp Early Addit DSG Summary ORIG Academy REVISED Adj Years Adj High 2018/19 2018/19 Recoup 2018/19 18/19 18/19 Needs £000 £000 £000 £000 £000 £000 SCHOOLS BLOCK 255.796 (103.411) 152.385 CENTRAL 2.972 2.972 SERVICES EARLY YEARS 26.955 (1.549) 25.406 BLOCK HIGH NEEDS 45.817 (0.114) 0.891 46.595 BLOCK GROSS DSG 331.540 (103.411) (0.114) (1.549) 0.891 227.357 Direct ESFA (2.117) (0.510) (2.627) Funding NET TOTAL DSG 329.423 (103.921) (0.114) (1.549) 0.891 224.731

4.3 A further update to the 2018/19 DSG allocation is expected in March 2019, to reflect any further academy conversions in the Spring term. Recoupment adjustments have a nil effect on the overall the school’s budget position as a reduction in income is matched by a reduction in expenditure.

5. 2018/19 DSG Budget Monitor Appendix A details the DSG budget monitoring position as at the end of January 2019.

5.1 Schools Block There are projected underspends in the Schools Block. These relate to the Growth Fund, where the contingency for additional classes is not required, rates, where there will be reduced demand on the DSG for schools converting to academy status as they will be entitled to 80% charitable relief, and a small underspend against the Directors budget due to salary savings.

5.2 Early Years Block As reported in 4.2. above, the Early Years Block allocation has been revised to reflect the pupil numbers recorded on the January 2018 census. The £1.549m Page 24 of 32

reduction in funding reflects small increases in take up for 2-year-old provision and the 15 hours free entitlement for 3 and 4 year olds but a much lower take up than estimated for the 30 hours provision.

At this stage of the financial year it is estimated that expenditure will reduce in line with the funding reduction and that the budget will be on target overall.

5.3 High Needs This monitoring update reflects changes in income and projected expenditure for High Needs budgets. The key issues to note are as follows • £890k additional DSG funding received following recent DfE announcement of additional funding in 2018/19 and 2019/20 to address high needs pressures. We will receive a further £890k in 2019/20 • The projected underspend on out-borough placements has increased from £930k to £1,010k. This is due to some placement changes and removal of all contingency • The projected overspend on Post 16 SEN is expected to be £506k based on current levels of demand. • The projected overspend on exceptional needs allocations has increased as the spring term data reflected a much higher number of pupils than estimated resulting in additional costs of £200k, total overspend £700k • An increase in expenditure due to funding for Durants School to make specific provision for 3 pupils with complex needs • Increased place and top up funding for West Lea School, reflecting 40 additional places from September 2018 • A reduction in expenditure due to a delay in the opening of St Mary’s Unit, which had been postponed to 2019/20 • An underspend on ARPs due to closed provisions. This is a short-term position until new providers are agreed. • Projected overspend on Home and Hospital Service due to current referrals and level of demand

Plans for additional in borough provision is being developed and an update will be provided as soon as the details and start dates have been confirmed.

5.4 DSG Outturn Position Overall, the latest monitoring position for 2018/19 indicates a net underspend of £0.610k which will reduce the overall DSG deficit to (£0.878k). The 2018/19 budget will continue to be monitored closely for the remainder of the financial year and updates will be provided to the Forum at future meetings.

As previously reported, the school funding regulations governing the DSG Conditions of Grant would apply and any deficit in would be the first call on the 2019/20 DSG budget and this would need to be agreed by Schools Forum.

Page 25 of 32

July Aug Sept Oct Dec Jan DSG Budget Monitor 2018-19 Monitor Monitor Monitor Monitor Monitor Monitor SF Oct 18 SF Dec18 SF Jan19 SF Mar19 Opening Position 2018/19 £000 £000 £000 £000 £000 £000 2017/18 DSG Deficit 745 745 745 745 745 745 HN Defict 1.5m offset by EY underspend Early Years Clawback 1718 743 743 743 743 743 743

DSG Deficit 1/4/2017 1,488 1,488 1,488 1,488 1,488 1,488

2018/19 Variance £000 £000 £000 £000 £000 £000

SCHOOLS BLOCK Growth Fund -120 -120 -120 -300 -350 -350 Reduced Demand/Release of contingency Director/PA 0 0 0 0 0 -15 based on Jan monitor Rates -194 -239 -239 -239 -239 -181 in year acad conv/addit cost Orchardside Total Schools Block Variance -314 -359 -359 -539 -589 -546 EARLY YEARS BLOCK 2 Year Olds 0 0 0 0 0 0 expected to be on budget 3&4 Year Olds 0 0 0 0 0 0 expected to be on budget 30 Hours 0 0 0 0 0 0 expected to be on budget Centrally Held 0 0 0 0 0 0 expected to be on budget Total Early Years Block Variance 0 0 0 0 0 0

HIGH NEEDS BLOCK Variation in DSG Resources Additional HNB Allocation 0 0 0 -890 -890 New Funds - announced Dec18 Import/Export Adj 114 114 114 114 114 FE Colleges - reduction in HNB 416 416 416 416 416 will not have corresponding reduc in exp Recoupment Reserve (historical) -90 -90 -90 -90 -90 historical reserve no longer required 440 440 440 -450 -450 Outborough Provision Independent Day Placements 0 -473 -449 -396 -664 -703 Minor Place Chgs/Removal of Contingency Independent Residential Placements 0 -0 -75 -69 -445 -549 Minor Place Chgs/Removal of Contingency Other LA Special Schools 0 394 313 285 268 290 Minor Place Chgs/Removal of Contingency Other LA Mainstream Support 0 -37 -39 -49 -88 -48 Minor Place Chgs/Removal of Contingency Parenting Support 0 0 0 0 0 12 Addit cost of agency cover Therapies 0 0 0 0 0 53 Occupational Therapy Post 16 High Needs 0 0 270 469 505 506 Based on Current Placements In Borough Provision Exceptional Needs 600 600 600 600 500 700 Sum, Aut, Spr Actual Durants - support for complex cases 150 150 150 150 150 150 West Lea - additional places 0 0 0 0 474 474 40 Additional Places wef Sept18 St Marys Unit - delay in start date -300 -300 -300 -300 -300 -300 Behaviour Support 0 5 5 0 20 30 Projected Variance Prim & Sec Services Nurture Groups 0 0 0 - 17 -17 -17 Carterhatch J Unit closed Primary ARPs 0 -221 -221 -221 -221 -221 St Marys & unfilled places contingency Secondary ARPs 0 -90 -90 -90 -90 -90 LVH Part Year & unfilled places contingency Home & Hospital 0 0 0 0 100 100 Proj Overspend due to level of referrals

Total High Needs Block Variance 450 28 164 361 191 386

ESTIMATED OVERSPEND 2018/19 136 109 245 262 - 848 - 610

Cumulative Deficit b/f 1,488 1,488 1,488 1,488 1,488 1,488

slight increase in deficit due to minor changes Estimated DSG Monitoring Position 1,624 1,597 1,733 1,749 639 878 highlighted above - 27 136 17 - 1,110 239 Page 26 of 32

MUNICIPAL YEAR 2018/19 REPORT NO. 29 Item: 4d MEETING TITLE AND DATE: Schools Forum 06 March 2019 Subject: Schools Budget 2019/20

REPORT OF: Director of Finance, Resources & Customer Services Wards: All Contact officer: name and email: Louise McNamara E-mail: [email protected]

1. EXECUTIVE SUMMARY In December 2018 the DfE announced the initial 2019/20 Dedicated Schools Grant (DSG) and issued the October 2018 data set to be used to calculate 2019/20 Individual Budget Shares for primary and secondary schools. At the January 2019 meeting, the Schools Forum noted and agreed the formula factors and unit rates used in the Schools Block funding formula and these were submitted to the DfE by their deadline of 21st January 2019.

The draft Schools Budget 2019/20 was considered and approved by Cabinet at their meeting on 13th February 2019, as part of the Budget 2019/20 and Medium Term Financial Plan 2019/20 to 2022/23 (General Fund) report. This report will be presented at the full Council meeting on 27 February 2019 for final approval.

This report seeks the support of Schools Forum to the recommended application of the DSG in 2019/20, based on the initial DSG allocation.

Further updates on the DSG funding and application for 2019/20 will be presented at future meetings during the financial year when there are any changes to report. Regular budget monitoring reports will also be provided.

2. RECOMMENDATIONS The Schools Forum is asked to note and support: • The final proposals for allocating the DSG for 2019/20 within the Schools, Early Years and High Needs blocks.

3. Dedicated Schools Grant 2019/20 At the January meeting it was reported that the initial DSG allocation for 2019/20 had been announced in December 2018 and that Enfield had received an allocation of £334.187m.

An updated DSG for 2019/20 will be confirmed in July 2019 when the Early Years Block will be adjusted to reflect the January 2019 Census. At this stage we have assumed that funding will remain at 2018/19 levels and early indications of January 2019 census data suggests that numbers have remained broadly at January 2018 levels for pupils taking up the basic 15 hours entitlement with an increased number taking the 30 hours.

The latest budget monitoring for 2018/19 indicates a projected overspend of approximately £0.9m. This will be a first call on the funds available for 2019/20. Page 27 of 32

4. Proposed Allocation of DSG Funding 2019/20

4.1 Summary of Budget Requirements and Funding Draft Budget requirements and funding are summarised in Appendix B. The following paragraphs provide some background detail to the budget allocations.

4.2 Schools Block

The formula factors and unit rates were approved by Schools Forum in January 2019 and have been included in the APT Proforma submitted to the Education and Skills and Funding Agency (ESFA) by their required deadline of 21st January 2019. Validation checks carried out by the ESFA did not result in any changes to the allocations and formula allocations for 2019/20 were then circulated to all schools and academies. The formula calculator also included an indicative budget for 2020/21 based on the assumption that the National Funding Formula will be introduced. This is to assist schools with their planning for next 3 year period. The full budget notifications for maintained schools will be issued in early March.

At this stage, the formula allocations for 2019/20 include estimated rates budgets but as soon as the 2019/20 rates bill information is received from the Business Rates Team schools will be informed of any change to their overall funding allocation.

4.3 Early Years Block

4.3.1 3 and 4 Year Olds – 15 Hours Entitlement In 2019/20, all providers of the free nursery entitlement will continue to be funded through the Early Year’s National Funding Formula (EYNFF), which has been in place since April 2017. In 2019/20, as in 2018/19, 95% of the funding received must be passed to providers. The hourly rate for 2018/19 will remain at £5.11 and each provider is funded based on participation.

Appendix B indicates that expenditure totalling £19.631m is expected to be delegated to maintained schools, academies and PVI providers in 2019/20. Funding will continue to be adjusted on a termly basis to reflect actual pupil numbers.

Schools are currently paid for the whole term for any child that is on their roll on census day. In some cases, this will mean that a school is paid for days that a child may have attended a private, voluntary or independent (PVI) setting e.g. if a child has moved from a PVI to a school nursery when a space has become available during the term. This provides a challenge to PVIs, as they must attempt to recover funding for those few weeks directly from the parent. In order to ensure that funding is devolved in an equitable manner, from 01 April 2019 payments to all settings (schools and PVI) will be based on the number of days the child has attended. Payment will be made once all necessary information has been supplied and validated on census.

4.3.2 3 and 4 Year Olds – 30 Hours Entitlement From September 2017 the Government extended the free nursery entitlement from 15 to 30 hours a week for working parents with the aim of reducing childcare costs for working families thus enabling parents to return to work or work more hours. Page 28 of 32

As with the 15 hours basic entitlement, the authority is required to delegate 95% of available funding to providers in 2019/20. Funding for the 30 Hours Entitlement is within the £19.631m detailed in Appendix B.

4.3.3 2 Year Olds – 15 Hours Entitlement There are no planned changes to the funding arrangements for Terrific Twos, which provides 15 hours free provision for deprived 2 year olds. The hourly rate for this provision will remain at £5.66 per hour for 2019/20 and all funding received is passported to providers based on take up. Appendix B details that planned that funding of £4.126m is expected to be delegated to providers in 2019/20.

4.3.4 Early Years Pupil Premium For 2019/20 the authority has received an allocation of £0.140m for the Early Years Pupil Premium (EYPP). This funding is allocated to providers at a rate of £300 per eligible pupil who are taking up the 15 hours free entitlement.

4.4 High Needs Block

Allocations from the High Needs Block have been grouped into 4 broad areas and any budget increases or changes in methodology are detailed in the relevant section below. It should be noted that the HNB allocations are still being finalised and should be considered as draft estimates at this stage, but the latest position indicates a potential overspend in this area of £671k. This mainly relates to an increase in in borough provision which will enable more pupils to be educated in borough and, in time, reduce expenditure on out of borough independent placements.

The draft allocations are summarised in Appendix B.

4.4.1 Delegated Funding The High Needs Block includes provision for delegated budgets to Special Schools, the Pupil Referral Unit, ARPs and Nurture Units and Exceptional Needs funding for pupils with Education, Health and Care Plans (EHCPs) in mainstream schools.

Table 1 below summarises the initial 2019/20 budget allocations for Delegated Funding.

Table 1: Summary of Delegated Funding Delegated Funding 2019/20 Budget Allocation £000 Special Schools incl Outreach 16.940 ARPs & Satellite Provision 2.858 Exceptional Needs 6.100 Nurture Groups 0.925 LAC – Trf from Schls Block 0.140 PRUs 2.281 TOTAL DELEGATED 29.244

Special Schools There is no change to the funding methodology for Special Schools but funding for agreed additional places will be included in initial budgets for 2019/20. Where additional places or provision are still in negotiation, funding adjustments will be made in year when arrangements have been confirmed. Page 29 of 32

As in 2018/19, outreach work in special schools will continue to operate as a commissioned service and funding allocations are not automatic. A block allocation of £112k will be allocated to schools whose expenditure plan has been approved. There is total provision of £0.672m for outreach work in the 2019/20 budget.

ARPs (including Speech & Language Units) The funding methodology for ARPs remains as 2018/19. Schools with an ARP will receive the first £4k of their place funding through the funding formula. The £6k balance of place funding plus the Top Up will be allocated from the High Needs Block. For any places that are vacant on October census day the full £10k place funding will be allocated from the High Needs Block.

Nurture Groups Nurture Groups are funded as a commissioned service. Schools with Nurture Groups are allocated a block allocation of £59,700 for 2019/20.

SEN Exceptional Needs The funding arrangements for exceptional needs will continue on the same basis for 2019/20. The local arrangements are summarised as follows: • All schools receive £12k within their lump sum allocation as a contribution to the £6k for 2 SEND pupils • Schools fund the £6ks for the average number of SEND pupils based on the expected Enfield position of 1 in every 60 pupils being classed as high needs (reduced from 1 in 70 to reflect latest position) • Where schools have more than the average number of SEND pupils additional £6ks will be provided by the authority • The position regarding the £6k funding is fixed at the start of the financial year based on the spring term SEN data • The authority will provide Top Up funding for all pupils and this will be adjusted on a termly basis to reflect new Education, Health and Care Plans and pupil movement

An additional £0.98m has been built into this budget for 2019/20 to reflect the increase in costs resulting for an increase in the number of EHCPs.

Pupil Referral Unit (PRU) Funding for 2019/20 has been based on 100 places. As in 2018/19, the budget includes an additional £100k which will provide, up front, the funding usually received from excluded pupil transfers during the year. This will give the PRU more certainty in terms of budget planning. Now that the PRU has moved to Orchardside, the costs of operating from the new site will be reviewed during 2019/20 to assess whether the funding arrangements reflect the costs of operating from one, consolidated site.

4.4.2 Placement Funding The High Needs Block funds placements for SEN pupils in out of borough schools and FE Colleges and those being supported by the Home and Hospital Service. Table 2 below summarises the budget allocations for Placement Funding. Page 30 of 32

Table 2: Placement Funding Budget Area 2019/20 Budget Allocation £000 Post 16 SEN Support 1.900 Home & Hospital 0.309 Other LA - Special Schools 2.349 Other LA – Mainstream Tuition 0.883 Independent Residential 1.863 Independent Day 6.716 TOTAL PLACEMENT 14.020

Post 16 SEN Local Authorities are responsible for funding Post 16 high needs pupils in FE establishments from the High Needs element of the DSG. The estimated full year cost of funding this provision in 2019/20 is £1.9m, the same as 2018/19. There has been increased demand in this area due to the increase in offer to 25 years old and the development of bespoke provision to cater for the complex needs to some young people. With effect from the 2017/18 academic year the authority started work to introduce a revised offer of provision for post 16 pupils in order to be consistent and keep costs within budget. This work will be further developed in 2019/20 and is expected to lead to cost reductions.

Home and Hospital Provision The Home and Hospital Tuition Service is managed by West Lea School and provides tuition for pupils in hospital and those who cannot access school due to illness. Revised strategies introduced in 2017/18 enabled the service to operate within budget provision but increased demand for the service in 2018/19 have resulted in a projected overspend. The cost of this provision for 2019/20 is still being assessed.

Outborough Placements As reported over the last 2 financial years, there Authority has experienced significant pressures in relation to the provision of high needs places which have resulted from an increased number of SEN pupils and an increase in the complexity of their needs. There has been an increase in the placement of pupils in other local authority schools and independent day and residential schools due to in borough provision being at full capacity and in some cases, it does not meet individual pupil needs.

As detailed in the High Needs report presented at this meeting, various strategies and initiatives have been introduced to create more SEN provision within borough and reduce further pupils being placed in costly independent provision. The budget provision for 2019/20 has been based on the projected 2018/19 outturn costs reported in the January 2019 monitoring exercise. These budgets will be closely monitored each month and updates will be presented to the Forum on a regular basis.

4.4.3 Central and Commissioned Services There have been some minor changes to central and commissioned services funding from the High Needs Block. Any savings have been used to fund pressures in the delegated and placement funding areas.

4.4.4 High Needs Contingency Due to pressures and developments built into the budget allocations from the High Needs Block, there is no contingency funding available in 2019/20. This means that any increases in costs during the financial year will be reported as an overspend. Page 31 of 32 Appendix B

SCHOOLS BUDGET 2019/20 £ £ Draft Position Final Position Jan 2019 March 2019 INCOME £m £m Schools Block - 5-16 year olds 259.009 259.009 Central Services Schools Block 2.925 2.925 Early Years Block 25.410 25.410 High Needs Block 44.898 44.898 TOTAL DSG 332.242 332.242 Post 16 pupils in Spec Schls & pupils in Spec Acad/ARPs (ESFA) 1.945 1.945 TOTAL RESOURCES 334.187 334.187

EXPENDITURE SCHOOLS BLOCK Total Funding 259.009 259.009 0.5% Trf to High Needs Block - 1.295 -1.295 LAC Trf to High Needs Block -0.140 -0.140 Net Funding 257.574 257.574

Schools Delegated Formula Funding 257.274 257.274 Growth Fund-New Expansions, Ongoing Protection and Sept Adjustment 0.300 0.300 TOTAL SCHOOLS BLOCK EXPENDITURE 257.574 257.574 Net Overspend -

CENTRAL SERVICES SCHOOLS BLOCK (CSSB) Total Funding 2.925 2.925

Statutory Functions 2.012 2.012 Historic Commitments 0.913 0.913 TOTAL CSSB 2.925 2.925

EARLY YEARS BLOCK Total Funding 25.410 25.410

3 & 4 Year Allocations - PVI & Maintained - 19.631 2 Year Old Allocations - PVI & Maintained - 4.126 Inclusion Fund - 0.390 Early Years Central Functions - 1.054 Early Years Pupil Premium - 0.140 Disability Access Fund - 0.069 TOTAL EARLY YEARS BLOCK 25.410 25.410

HIGH NEEDS BLOCK Block Allocation 44.898 44.898 0.5% transfer from Schools Block 1.295 1.295 LAC transfer from Schools Block 0.140 0.140 Direct funding from ESFA 1.945 1.945 Total Funding 48.278 48.278

Delegated Funding - special schools & units, exceptional needs in mainstream - 29.245 Placement Funding - 14.019 Commissioned and Central Services - 5.685 High Needs Contingency - - TOTAL HIGH NEEDS BLOCK 48.278 48.949 Net High Needs Overspend 0.671

TOTAL BUDGET 334.187 334.858 0.67 0.67 Page 32 of 32

MUNICIPAL YEAR 2018/2019 – REPORT NO. 30

MEETING TITLE AND DATE: Agenda – Part: 1 Item: 6 Schools Forum – 6 March 2019 Subject: REPORT OF: Schools Forum: Workplan Director of People Services

Contact officer: Sangeeta Brown Email: [email protected] Wards: All Recommendation To note the workplan.

Meetings Officer May 2018 Healthy Pupil Capital Fund AD Schools Financial Support Fund SB Strategy and delivery of school places KR July 2018 Schools Budget – Outturn (2017/18) LM Schools Balances – Update (2017/18) SB Pupil Places KR Apprenticeship Pooling Resources KT October 2018 Schools Budget: 2018/19 – Monitoring SB School Funding Review (2018/19) SB School Funding Arrangements (2019/20) SB Annual Audit – Update SB December 2018 Schools Budget: 2018/19 – Monitoring LM Schools Budget: 2019/20: Update LM School Funding Arrangements (2019/20) SB Central Services Budgets CS January 2019 Schools Budget: 2018/19 – Monitoring LM Schools Budget: 2019/20: Update LM Scheme for Financing - Revisions SB High Needs Strategy - Update SB March 2019 Schools Budget: 2019/20: Update LM High Needs Places SB May 2019 High Needs – Update & Discussion

July 2019 Schools Budget – Outturn (2018/19) LM School Funding Review (2019/20) SB Funding Arrangements (2020/21) SB

Dates of Meetings

Date Time Venue Comment 9 May 2018 5:30 - 7:30 PM Chace Community 11 July 2018 5:30 - 7:30 PM Chace Community 03 October 2018 5:30 - 7:30 PM Waverley Schools 12 December 2018 5:30 - 7:30 PM Chace Community 16 January 2019 5:30 - 7:30 PM Enfield Gramma 06 March 2019 5:30 - 7:30 PM TBC 15 May 2019 5:30 - 7:30 PM TBC 10 July 2019 5:30 - 7:30 PM TBC 2 October 2019 5:30 - 7:30 PM TBC 11 December 2019 5:30 - 7:30 PM TBC 15 January 2020 5:30 - 7:30 PM TBC 26 February 2020 5:30 - 7:30 PM TBC