Bi-Annual Report of North East Rural Livelihoods Project (For October, 2012 to March, 2013)
MINISTRY OF DEVELOPMENT OF NORTH EASTERN REGION
HOUSE NO. 2, NEAR NAYANTARA, SIX MILE, GS ROAD, GUWAHATI – 781022
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Sl. No. //Contents // Page
EXECUTIVE SUMMARY 1
1. STAFF POSITION AT RPMU AND DPMU 2
2. INDUCTION TRAINING PROGRAMME UNDER THE 6 PROJECT 3. FIELD ACTIVITIES UNDER THE PROJECT IN SIKKIM 11
4. FIELD ACTIVITIES UNDER THE PROJECT IN NAGALAND 17
5. FIELD ACTIVITIES UNDER THE PROJECT IN MIZORAM 22 AND TRIPURA 6. TRAINING, WORKSHOP AND EXPOSURE VISIT 27
7. PROCUREMENT 32
8. FINANCE AND EXPENDITURE 35
9. COMMUNICATION 37
10. Annexure 43
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Executive Summary
The second Bi-Annual Report of the Project [for the period of October, 2012 to March, 2013) of FY 2012-13] is part of the on-going effort to record the various activities that were undertaken in the Project. During this period, the World Bank undertook a Mission to RPMU during 15th to 18th October, 2012. This was the first full implementation support mission of the World Bank after the Project became effective on March 12, 2012. The main objectives of the mission were to (i) review start up activities by the Regional Project Management Unit, (ii) discuss implementation of activities, (iii) review recruitment process at district and block levels, (iv) review aspects in financial management and procurement and (v) review compliance of project plans and activities with Bank’s environmental and social safeguards.
A number of activities have been taken up during October, 2012 to March, 2013 in two blocks each of the Project Districts of the four States. Many field activities have been taken up like villages awareness programme, PRA exercise, identification of skills, identification and implementation of village entry point activities, etc under the Social Empowerment Component of the Project. Various recruitment to posts at RPMU and DPMU has been taken up and a number of procurement processes are under way. Training and exposure visits have been undertaken for the project staff.
The Executive Committee of the NELPS met in March, 2013 and discussed various issues relating to the project. It stressed on the need to speed up various project implementation programme at the field level. It also discussed on the various issues in implementing the Project in view of the NRLM being implemented by the States. The need for a better coordination between the NERLP and NRLM/State Government was stressed upon.
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CHAPTER - I
STAFF POSITION AT RPMU AND DPMU
The recruitment for many of the posts at NERLP has been completed, except in Mizoram and Tripura. In the Project Districts of Mizoram and Tripura, at the moment, we have only the District Project Managers in place. For the posts at DPMUs of Aizawl and Lunglei Districts, the interview for recruitments has been finalised by the State Government of Mizoram. The interview will be held on the 04.04.2013 and 05.04.2013. For the recruitment at Tripura, the response of the State Government is still awaited.
As on 31.03.2013, the status of staff position at RPMU and the Project District DPMUs is given below:
RPMU, Guwahati:
Sl Post Total number of post In position Vacant 1 Project Director 1 2 Project Managers 8 7 1* 3 Assistant Project Manager 8 7 1# 4 M&E Assistant 1 1 5 Accounts Clerk 2 1 1 6 Office Assistant 2 2 7 PA to PD 1 1 8 Driver 1 1 9 Office Attendant 2 2 26 21 5 Note: *Interview for PM (M&E), RPMU was held on 22/03/2013. The selected candidate is expected to join soon. #Interview for APM (SG&CM), RPMU was held on 22/03/2013. The selected candidate is expected to join soon.
DPMU: Jorethang, Sikkim
Sl Name Designation Date of joining Induction training held 1 Uttam Kumar Saikia District Project Manager 07.10.2011 2 Deo Prakash Chetri Accounts Officer 02.01.2013 18/12/2012 to 3 Robin Acharya Coordinator(SG &CM) 02.01.2013 23/12/2012 4 Amarjit Lahkar Coordinator(NRM&E) 10.12.2012 5 Momi Sama MIS Operator 24.12.2012 6 Pinky Biswakarma Office Assistant 08.12.2012 7 Ganga Maya Rai Office Attendant 29.11.2012 8 Sangita Dahal # Coordinator(L&RM) 25.03.2013 9 Coordinator(M&E) Vacant 10 Tenzing Jorden Bhutia# Coordinator(MF) 25.03.2013 11 Palden Tamang# Accountant 26.03.2013 12 Driver Vacant Note: # indicates staffs that have recently joined the Project.
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DPMU: Gyalshing, Sikkim
Sl Name Designation Date of joining Induction training held 1 Ram Prasad Nepal District Project Manager 08.12.2012 2 Gopal Sharma Accounts Officer 07.12.2012 18/12/2012 to 3 Prem Kumar Chetri Coordinator(SG&CM) 04.12.2012 23/12/2012 4 Chandra Prakash Sharma MIS Operator 07.12.2012 5 Meena Devi Sharma Office Assistant 07.12.2012 6 Sanjay Katwal Office Attendant 06.12.2012 7 Yashna Gurung# Coordinator(L&RM) 19.03.2013 8 Archana Rai # Coordinator(M&E) 26.03.2013 9 Sabita Sapkota # Coordinator(MF) 25.03.2013 10 Sweta Karki* Coordinator(NRM&E) 11 Nikash Manger # Accountant 26.03.2013 12 Driver Vacant Note: # indicates staffs that have recently joined the Project. “*” likely to join by 01/04/2013
DPMU: Peren, Nagaland
Sl Name Designation Date of joining Induction training held 1 Ruuvilie Kotsu District Project Manager 03.10.2011 2 Jhon Katiry Accounts Officer 03.12.2012 10/12/2012 to 3 Mangaili Pfokreni Coordinator(M & E) 22.11.2012 15/12/2012 4 Rampu Zealing Accountant 23.11.2012 5 Hairam MIS Operator 24.11.2012 6 R.K. Rini Simon Office Assistant 24.11.2012 7 Nampeigong Hega Office Attendant 26.11.2012 8 Coordinator(SG& CM) Vacant 9 Coordinator(L&RM) Vacant 10 Coordinator(MF) Vacant 11 Coordinator(NRM & E) Vacant 12 Driver Vacant Note: Posts at Sl. Nos. 8 to 11 were advertised for the second time and the recruitment is expected to be completed in April, 2013.
DPMU: Tuensang, Nagaland
Sl Name Designation Date of joining Induction training held 1 Takum Chumikam District Project Manager 25.10.2011 10/12/2012 to 2 Taliakam Accounts Officer 18.12.2012 15/12/2012 3 P.Hoping Rangmamei Coordinator (M & E) 24.11.2012 4 Coordinator (L&RM) Vacant 5 MIS Operator Vacant 6 Samuel Ngullie Office Assistant 24.11.2012 10/12/2012 to 15/12/2012 7 Y.Yemlong Chaba Chang Office Attendant 19.11.2012 8 Coordinator (SG& CM) Vacant 9 Coordinator (MF) Vacant 10 Coordinator (NRM & E) Vacant 11 Accountant Vacant 12 Driver Vacant Note: Posts at Sl. Nos. 4, 5, 8 to 11 to be advertised for the second time and the recruitment is expected to be completed in April, 2013.
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DPMU: Aizawl, Mizoram
Sl Name Designation Date of joining 1 K.C. Zauva District Project Manager 03.12.2011 2 Accounts Officer Vacant 3 Coordinator (L&RM) Vacant 4 Coordinator (M & E) Vacant 5 Coordinator (SG& CM) Vacant 6 Coordinator (MF) Vacant 7 Coordinator (NRM & E) Vacant 8 MIS Operator Vacant 9 Accountant Vacant 10 Office Assistant Vacant 11 Driver Vacant 12 Office Attendant Vacant Note: Interview for the vacant posts would be held in the first week of April, 2013.
DPMU: Lunglei, Mizoram
Sl Name Designation Date of joining 1 Zomuana District Project Manager 10.10.2011 2 Accounts Officer Vacant 3 Coordinator(L&RM) Vacant 4 Coordinator(M&E) Vacant 5 Coordinator(SG&CM) Vacant 6 Coordinator(MF) Vacant 7 Coordinator(NRM&E) Vacant 8 MIS Operator Vacant 9 Accountant Vacant 10 Office Assistant Vacant 11 Driver Vacant 12 Office Attendant Vacant Note: Interview for the vacant posts would be held in the first week of April, 2013.
DPMU: Agartala, Tripura
Sl Name Designation Date of joining 1 Amitava RayChaudhuri District Project Manager 06.01.2012 2 Accounts Officer Vacant 3 Coordinator(L&RM) Vacant 4 Coordinator(M&E) Vacant 5 Coordinator(SG&CM) Vacant 6 Coordinator(MF) Vacant 7 Coordinator(NRM&E) Vacant 8 MIS Operator Vacant 9 Accountant Vacant 10 Office Assistant Vacant 11 Driver Vacant 12 Office Attendant Vacant Note: Advertisement was done. Clearance from the State Govt is awaited for conducting the interview.
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DPMU: Kailasahar, Tripura
Sl Name Designation Date of joining 1 Kalyan Mazumder District Project Manager 07.01.2012 2 Accounts Officer Vacant 3 Coordinator(L&RM) Vacant 4 Coordinator(M & E) Vacant 5 Coordinator(SG& CM) Vacant 6 Coordinator(MF) Vacant 7 Coordinator(NRM & E) Vacant 8 MIS Operator Vacant 9 Accountant Vacant 10 Office Assistant Vacant 11 Driver Vacant 12 Office Attendant Vacant Note: Advertisement was done. Clearance from the State Govt is awaited for conducting the interview.
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CHAPTER - II
INDUCTION TRAINING PROGRAMME UNDER THE PROJECT
Induction Training Programme: Induction training programme is a requisite for the staff of the RPMU and DPMU. The purpose of Induction Training Programme was to help the new recruits to familiarise themselves with the Project’s objectives and its components, roles and responsibilities and the expected deliverables. For this purpose, a programme was formulated to ensure that all aspects of the Project are covered. The induction training programme was carried out at the respective DPMUs (Sikkim and Nagaland). The sectoral teams from the RPMU acted as Resource Persons for the training programme.
A summary of the Induction Training Programme is given below: Nagaland (11th to 15th December, 2012): Venue: Circuit House, Jalukie Town
The first day’s programme started off with a brief background on NERLP, its objectives, organizational structure, duration of the project, its areas of operation and project’s implementing arrangements by Project Manager (Livelihood & Rural Marketing), RPMU. Project Manager (Adm & Procurement), RPMU took session on Administrative matters, Human Resource related matters, file Management, grievance handling mechanism and procurement with special emphasis on World Bank guidelines. The session was followed by powerpoint presentation on Financial Management by Project Manager (Finance & Accounts), RPMU. The session outlined the fund flow mechanism in NERLP, Induction training programme in Nagaland financial disciplines that are to be maintained at all levels/tiers and books and records to be maintained at the district and as well at the community level.
Second day’s session started with Project Manager (SG&CM), RPMU took a session on social mobilization and inclusion. Her session included concepts and processes applied in community mobilization and ways and techniques involved in community mobilization. Concept on Self Help Groups, its different stages of formation, five golden principles,
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features, rules and regulations of SHGs, SHG Federations were some of the topics that were dwelt upon.
The microfinance session touched upon concepts of Microfinance - its approaches and various models, development of microfinance services in India, SHG-Bank linkage models, concept of financial inclusion, status of Financial Inclusion in India vis-a-vis the North East, the project strategy for financial inclusion and SHG-Bank linkages was discussed. The formats of different types of books of records required to be maintained at SHG level were also discussed with practical demonstrations.
On the third day, Project Manager (SG&CM) took a session on Social Mobilization tools, PRA tools and processes. Her session was followed by Assistant Project Manager (Communication), RPMU’s session on concept of communication, objectives, methodology, channels, process of communication in the project. He also informed about the various tools of communication, various activities in the area of communication and the communication work plan of the project.
His session followed by Project Manager (Natural Resource Management and Environment), RPMU on Natural Resource Management. He elaborated on the Environmental Management Framework and the process of its implementation. His session included concept on Natural Resource Management and concept of Watershed Management, NRM and Safeguard mechanism in NERLP, process orientation on safeguard mechanism and roles and responsibilities of DPMU on safeguard mechanism. A session on Microfinance is in progress
On the fourth day, Project Manager (L&RM) and APM (L&RM) conducted the sessions on various aspects of rural marketing. These are on Concept, Approach, Principles and Dynamism of rural livelihoods, analysis of local/village economy. The sessions also dwelled on Agri-business and Rural Marketing, cluster approach, power of collectives, group marketing, Public Private Partnership, entrepreneurship development. PM (L&RM) also discussed about Producer Organizations (POs), its genesis, role of POs in developing rural livelihoods, process and strategies of POs in NERLP.
The PM discussed about livelihoods and Community Development Plans of Community Development Groups (CDGs), livelihoods plan of SHGs, concept and application of Innovation Support, partnership development (i.e., technical Participants involved in a group exercise support linkages and marketing support linkages). He Page | 9
briefed about the concept of Skill Development, approach and strategies of skill development and placement in NERLP.
Assistant Project Manager (Microfinance), RPMU took the session on monitoring and evaluation, its concept, approach and strategies of progress monitoring, process monitoring and impact evaluation in the context of NERLP.
The last day of the Induction Training Programme was spent on discussing the Village Immersion Plan - the concept, strategy of the plan. The District roll out plan and strategy to implement the activities was discussed.
The newly recruited staff of Teunsang and Peren Districts along with RPMU staff seen at the end of the Induction Training Programme
Sikkim (18th to 22nd December, 2012): Venue: DPMU office, Jorethang
State Coordinator, Sikkim gave a short welcome address to all the participants for the induction training. This was followed by a self introduction of all the participants. PM (L&RM), RPMU gave a powerpoint presentation on project objectives, background, project guiding principles, project areas, project approaches and CBOs with whom project will be implemented in all the participating states of North East India. The participants interacted on a few issues of beneficiary selection process during the course of project implementation. Participants at the Induction Training Programme in Jorethang Thereafter, PM (SG&CM), RPMU gave a powerpoint presentation on social mobilization and social inclusion issues, where she mentioned that the CBOs will be formed in the project, their dynamics and performance criteria. During the discussion, it was informed that a lot of SHGs are functioning in Sikkim which were formed by various Government departments. These SHGs may be adopted by the project after proper grading by the project. Page | 10
This session was followed by discussion on PRA tools to be followed in the project for activity selection and rapport building with project communities. Some of the tools were demonstrated to the participants. The session was followed by a session on Communication by APM (C). On the second day, PM (MF) and APM (MF) presented the concept of microfinance, approaches and various models related to NE especially in micro finance sectors. The five principles to be adopted by SHG groups while carrying out microfinancing activities and financial transaction in groups were highlighted. The various books and records to be maintained by the groups in day to day transactions were also briefed in the presentation.
This was followed by presentation PM, SG&CM explaining on Community Mobilization on NRM by PM (NRM & Env), RPMU and assisted by APM (NRM & Env), RPMU. The basic concept of natural resource management, components, classification and natural resource management approaches and its relation to livelihoods development were highlighted. There was also a session on safeguard mechanism to be followed in the implementation of activities in the project. The mitigation measures to be followed in different activities were briefly presented to the participants. The next session was on the topic of process orientation and roles of different stakeholders in the process of EMF. The roles of DPM and other officials were briefly highlighted along with internal and external monitoring mechanism. The NRM activities will be externally audited twice during the project life and all activities need PM, L&RM dwelling on a topic to execute in a proper from the starting time. PM (L&RM), RPMU discussed about the livelihoods and marketing issues. The basic concept of livelihood development approaches through participatory manner was discussed thoroughly with the participants. A session was also held to brief the participants on value chain analysis. The need to have a detailed CDP for overall development of all villages in the project and other related works was stressed and these are to be treated in a holistic manner which will then be supported by short term plan like SHG livelihoods plan, social assessment plan, infrastructure development plan, etc. A session on project roll out plan and village immersion of newly joined district staffs was discussed. A session on Finance and Administrative related issues was also part of the induction training programme.
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Group photograph with the new DPMU staff in Jorethang
The induction training programme for the staff of the DPMUs at Mizoram and Tripura will be conducted after the recruitment process of staff is done.
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CHAPTER - III
FIELD ACTIVITIES UNDER THE PROJECT IN SIKKIM
Sikkim
1. Village level awareness meetings:
Formal village awareness meetings were completed in the six villages that falls under South Sikkim District. These are (i) Lower Salghari, (ii) Samsaybong, (iii) Hingdam, (iv) Subuk, (v) Dorop and (vi) Upper Wok. Village awareness meetings were also completed in the six villages of West Sikkim District. These are (i) Darap, (ii) Lagey, (iii) Lower Lungzick, (iv) Middle Takuthang, (v) Mangbir, and (vi) Lhentse Gumpay.
State District Blocks Village awareness programme held in: Sikkim South Sikkim Jorethang block (i) Lower Salghari, (ii) Samsaybong, District (iii) Lower Dorop Sikkip block (i) Hingdam, (ii) Subuk, (iii) Upper Wok West Sikkim Gyalshing block (i) Darap, (ii) Lower Lungzick, (iii) District Lagey Kaluk block (i) Middle Takuthang, (ii) Mangbir, (iii) Lhentse Gumpa
An awareness meeting held in Darap village
2. Participatory Rural Appraisal:
PRA in all the above mentioned twelve villages were conducted. PRA programme was conducted with participation from the community. Villages in South Sikkim where PRA was conducted are Lower Salghari, Samsaybong, Hingdam, Lower Dorop, Upper Wok and Subuk; Villages in West Sikkim where PRA was conducted are Darap, Lagey, Lower Lungzick, Middle Takuthang, Mangbir and Lhetnse Gumpa.
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PRA was conducted in the following villages:
District Blocks Villages South Sikkim Jorethang (i) Lower Salghari, (ii) Samsaybong, (iii) Lower Dorop Sikkip (i) Hingdam, (ii) Subuk, (iii) Upper Wok West Sikkim Gyalshing (i) Darap, (ii) Lower Lungzick, (iii) Lagey District Kaluk (i) Middle Takuthang, (ii) Mangbir, (iii) Lhentse Gumpa
Resource mapping exercise in progress in Lower Lungzick
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3. Identification of existing skill during PRA
The following skills were identified in the villages of Sikkim during the PRA exercise:
District Block Villages and skills identified South Jorethang block i. Lower Salghari - Weaving, candle making, floriculture, pottery Sikkim making, embroidery; District ii. Lower Dorop - Pottery making; iii. Samsaybong – Weaving, pottery making and embroidery Sikkip block i. Hingdam – Handicraft ii. Upper Wok – Weaving, pottery making and embroidery; iii. Subuk - Weaving & Tourism West Gyalshing block i. Lower Lungzick - Handicraft & Weaving; Sikkim ii. Lagey – Handicraft; District iii. Darap - Candle making and village tourism Kaluk block i. Middle Takuthang - Handicraft & weaving; ii. Mangbir - Dry flower making; iii. Lhetnse Gumpa - Dryflower making
4. Identification of Village Entry Point Activities:
Identification of EPA was done for all villages. Some of the identified EPAs are:
Horticulture Cash crop cultivation Health Camp Livestock rearing training Repairing of water tank Repairing of playground Public toilet Awareness cum demonstration programme on Ginger & Orange cultivation
The details are given below:
District Block Village, EPA identified and estimated cost (Rs) South Sikkim Jorethang i. Lower Salghari - Construction of waiting shed – 50,000 District block ii. Lower Dorop – Construction of small meeting hall – 50,000 iii. Samsaybong - Construction of playground- 50,000 Sikkip block i. Hingdam - Construction of waiting shed – 50,000 ii. Upper Wok - Construction of public toilet – 50,000 iii. Subuk - Repair of ICDS playground – 50,000 West Sikkim Gyalshing i. Lower Lungzick – (a) Awareness programme on livestock District block farming and disease prevention, and (b) purchase of sound system and tarpaulin for village hall – 50,000 ii. Lagey – (a) Awareness cum demonstration programme on cardamom cultivation, and (b) fencing of ICDS playground – 50,000 iii. Darap – (a) Awareness cum demonstration programme on cardamom cultivation, and (b) construction of water tank at Sr. Secondary School - 50,000 Kaluk block i. Middle Takuthang – (a) Awareness cum demonstration programme on livestock farming, and (b) Construction of
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drinking water platform with multiple taps and over roof shed at Mangalbarey Sr. Sec. School –50,000 ii. Mangbir – (a) Awareness programme on orange and ginger cultivation, and (b) Repairing of main community water tanks near ICDS –50,000 iii. Lhetnse gumpa – (a) Awareness programme on agriculture and horticulture, and (b)Repairing of two community water tanks with pipes &fittings –50,000 Note: For civil construction, the cost for the EPA involves material cost, labour cost, transportation cost, equipment cost, etc
Wealth ranking exercise in progress in Lagay village, West Sikkim
5. Implementation of Village Entry Point Activity:
As per the decision taken by the community, Village Entry Point Activities are to be implemented through PRI of the concerned village/ward. However, this could not materialize as PRI bodies in Sikkim are newly elected member whose signatures were not yet authorized for bank transactions. Hence, it was suggested that an interim ad-hoc committee could be constituted for implementation of village entry point activities in the selected villages of Sikkim. The Ad-Hoc Committee was constituted with one member from PRI as the president, one member from DPMU as secretary, one member from existing SHG, one member from CSP and a senior citizen from the village. The fund for the Village EPAs were released to the Ad-hoc Committee for implementation.
6. Identification of Community Service Provider (BF/SHG facilitator):
Altogether twelve SHG facilitators and four Bank Facilitators have been identified and three days training has been organized for the CSPs at Jorethang. Resource Person from SIRD were invited for imparting the training. Ms. Chandra Kala Rai, Assistant Director and Mr. Bijendra Rai, Project Assistant, Resource Persons from SIRD
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CSP Training was held from 12th to 14th March, 2013 for South and the West Districts together at the DPMU office, Jorethang. CSP programme is expected to enhance the skills of the CSPs trainees and enable them to write meetings minutes, understand their roles and motivate members of SHGs. It will also enable the CSP trainees to have complete overview of Book Keeping, Saving and Inter- Loaning and calculation of Interest. This is also expected to give them a thorough knowledge on need and procedure for opening of bank accounts.
7. Identification and categorisation of existing SHGs
Identification of 34 existing SHGs has been done in all the twelve villages. Most of the SHGs are functioning with CSPs of Sikkim in the training programme in Jorethang their monthly contribution and they have not received any training or financial support from other organizations. They are maintaining cash book, loan book and meetings’ resolution books. Grading will be done as per NABARD guidelines with minor modification if necessary to suit the objective of the project.
8. Meeting with youth of villages
Informal meetings with the youths have been completed in the following villages. These interactions were done during the PRA exercise. The purpose of meetings with the youth was to identify their skills, occupation they are engaged into and also to know their aspirations for other similar skills that has market demand/potential and can generate self employment opportunities for them. Meetings were completed in the following villages:
Lower Salghari Samsaybong Hingdam Subuk Lower Lungzick Middle Takuthang Dorop Upper Wok Mangbir Lhentse Gumpay
9. Community meeting for formation of New Groups (SHG/CDG)
Initial discussion with village community members has been completed in all six villages under each district for formation of New Self Help Groups. Also, discussion with the village community has been done in all the twelve villages for formation of CDGs and they were told about the roles of such community based organizations for the village development.
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10. Handholding support to DPMU for preparation of District Action Plan
Handholding support was provided to DPMU staff for preparation of District Action Plan for the year 2013-14. District Action Plans for both the districts have been prepared separately.
11. Identification of resource agencies/training institutes
Resource institution has been identified centrally for both the districts. These include the State Institute of Capacity Building (SICB), SIRD, Livelihood Schools, KVK, Spice Board, etc.
South district: State Institute of Capacity Building (SICB), Jorethang Livelihood School for Horticulture, Upper Salghari Livelihood School, Sikkip Milk Coperative, Jorethang State Veterinary Office Jorethang Directorate of Agriculture, Namchi Directorate of Horticulture, Namchi Directorate of Soil & Water Conservation, Namchi
West District: Krishi Vigyan Kendra, Gyalshing Spice Board, Gyalshing
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CHAPTER - IV
FIELD ACTIVITIES UNDER THE PROJECT IN NAGALAND
Village Level Initiative Programmes Soon after the induction training in Nagaland and Sikkim, the DPMU staff undertook village immersion programme. This activity was undertaken to know and get a feel of the village, its inhabitants and also an opportunity for the project staff to be one among the community members. Subsequently, the DPMU staff started the awareness programme among the community, conducted Participatory Rural Appraisal, identified Village Entry Point Activity in consultation with community, identified Community Service Providers for augmenting project activities in the villages and also graded the existing SHGs in few villages.
The following paragraphs give a gist of all the activities performed by the DPMU staff with the guidance and presence of RPMU officials.
Nagaland
1. Village Awareness Meetings:
In Nagaland, village awareness programme were held in 14 villages covering two blocks in the Peren district. In another 12 villages covering two blocks of Tuensang District, village awareness meetings were held. These are:
State District Blocks Village awareness programme held in: Nagaland Peren Tening (i) Old Tesen, (ii) New Tesen, (iii) Mbaulwa, (iv) Heiranglwa Peren (i) Gaili, (ii) Peletkie, (iii) Ndunglwa, (iv) Benreu, (v) Poilwa, (vi) Poilwa Namci, (vii) Dungki, (viii) Mhai Old (ix) Ngwalwa (x) Heningkunglwa Tuensang Sangsangyu (i) Tuensang village 'C', (ii) Tuensang village 'K', (iii) Tuensang village 'L', (iv) Tuensang village 'P', (v) Khudei, (vi) Haak, (vii) Ngangpong, (viii) Chingmelen Shamatore (i) Leangkunger, (ii) Shamatore village, (iii) Yakor, (iv) Sangphur
2. Participatory Rural Appraisal (PRA):
Preparation for PRA was taken up by DPMU by contacting village leaders, preparation of materials for PRA, logistics required for PRA like reading materials, formats, etc. PRA was conducted in the following villages:
District Blocks Villages Peren Peren (i) Gaili, (ii) Peletkie, (iii) Ndunglwa Tuensang Sangsangyu (i) Khudei, (ii) Tuensang village 'K', (iii) Chingmelen village
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A team from RPMU comprising of three officials from RPMU – Project Manager, MF, Assistant Project Manager, L&RM and Assistant Project Manager, NRM&E and other three officials from DPMU, viz., the District Project Manager, Coordinator, M&E and Office Assistant were involved in the PRA exercises.
Some of the tools that were applied during the PRA exercises were: Social Mapping Resource Mapping Wealth Ranking Transect Walk Seasonal Analysis Resource Inflow-Outflow Daily Schedule Seasonal Calendar Weather Events Mobility and Livelihoods Analysis
The PRA reports for three villages have been prepared.
Social mapping exercise being performed in Lunglei, Mizoram
3. Identification of existing skill during PRA:
During the PRA exercises in the six villages of the Project Districts of Nagaland, there were certain skills which could be identified. These are:
District Block Villages and skills identified Peren Peren (i) In Gaili village - tailoring, handicraft and carpentry; (ii) In Ndunglwa village – carpentry, motor mechanic, driving and weaving; (iii) In Peletkie village – carpentry Tuensang Sangsangyu block In Khudei, Tuensang 'K' and Chingmelen village - mobile repairing, computer training, motor mechanic, masonry, carpentry, commercial driving and JCB driving and weaving were identified as existing skills.
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4. Identification of Village Entry Point Activities (EPA):
One of the objectives of the PRA exercises is to identify and select a particular activity or group of activities as village entry point activity (EPA). The activities identified as EPA in the villages of Nagaland are:
District Block Village, EPA identified and estimated cost (Rs) Peren Peren i. Peletkie - Drinking water reservoir – 62,300 ii. Gaili - Purchase of furniture for community guest house – 55,200 iii. Ndunglwa - Purchase of furniture for community hall – 59,555 iv. Poilwa Old - Concrete flooring of community kitchen and one wooden open shelf – 63,030 v. Poilwa Namci - Construction of two drinking water tanks – 54,000 vi. Benreu - Purchase of plastic chairs for village community hall – 52,800 Tuensang Sangsangyu i. Khudei - Repair of village water tank. ii. Tuensang village 'K' – Construction of village foothpath. iii. Chingmelen - Construction of retaining wall by roadside iv. Tuensang village 'L' - Village footpath; repair of village water tank v. Tuensang village 'P' - Repair of village pond; village drainage system; shed construction near cemetry. (In Tuensand District, as on 31.03.2013, the cost estimates for the EPA has not been finalised) Note: For civil construction, the cost for the EPA involves material cost, labour cost, transportation cost, equipment cost, etc. It may be noted that the additional cost over and above 50,000 is being borne by the community.
A PRA exercise in progress in Gaili village
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5. Implementation for Village Entry Point Activities:
Out of the EPA identified, the cost of implementation of the activities would be borne partially by the project and community. For the EPA, an amount of Rs, 50,000 has been released to the Village Development Board/Village Council banks’ account. Additional cost over and above Rs. 50,000 is being borne by the community.
6. Identification of Community Service Provider (CSP)
Eight SHG Facilitators and one Bank Facilitator were identified and selected in two blocks under Peren District. Similarly, three SHG Facilitators and one Bank Facilitator have been identified in two blocks under Tuensang district.
7. Identification of existing SHGs:
Altogether fifty nine existing SHGs have been identified under Peren and Tening blocks, viz., Peletkie village (eight), Benreu village (four), Poila Namci village (four), Old Poila village (11), Ndunglwa village (four), Gaili village (11), Old Tesen village (nine) and New Tesen (eight). These are in two blocks under Peren District.
Fifty two existing SHGs were identified in two blocks under Tuensang District, viz., Tuensang village K, L, C and P Khel (29), Ngangpong village (six), Haak village (five), Yakor village (five), Leangkunger village (four) and Shamator village (three).
8. Grading of existing SHGs:
Out of the total number of 59 existing SHGs identified in Peren and Tening blocks of Peren district, grading was done for 18 SHGs as per NABARD format.
In Tuensang district, out of 52 SHGs, 17 SHGs in Sangsangyu blocks were graded as per NABARD format.
Outcome of the SHG grading District Block Village Name of SHGs graded Outcome of grading Peren Peren Peletkie i. Keba, ii. Misi, iii. Kemdeu, None of the SHG passed the iv. Heitalang, v. Sina, vi. Suiyima grading
Ndunglwa i. Suiyima, ii. Seringna None of the SHG passed the grading Gaili i. Zangn, ii. Keramcima, iii.Unity, iv. 1 SHG passed Sina, v. Suiyizwama, vi. Kereguima, vii. Kesamteima, viii. Ituma, ix. Grace, x. Ever Peace
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Outcome of the SHG grading
District Block Village Name of SHGs graded Outcome of grading Tuensang Sangsangyu Tuensang i. SHG 1, ii. SHG 2, iii. SHG 3, None of the SHG passed the Village iv. SHG 4, v. SHG 5, vi. SHG grading K 6, vii. SHG 7
Tuensang i. SHG 1, ii. SHG 2, iii. Prayer None of the SHG passed the Village P Cell SHG 1, iv. Prayer Cell grading SHG 2, v. DWCRA SHG, vi. Vegetable Village SHG vii. Kongnyu SHG, viii. Sangkhu SHG ix. Welou SHG x. Yonyukong SHG
9. Community Meeting for Formation of New Groups (SHG/CDG):
Initial awareness for formation of new SHGs/CDGs has been undertaken in 14 villages of the two blocks under Peren district and in 12 villages of the two blocks under Tuensang District.
10. Meeting with youth of villages
Interaction with the youth group was done with the objective of knowing the education level and skills of the youth; occupation they are engaged into and potential skills that the youth aspire for a meaningful self employment. As on 31.03.2013, interaction/meeting with youth were held in Gaili, Ndunglwa and Peletkie in Peren block and Tuensang village 'P', Tuensang village 'K', Khudei and Chingmelen village in Sangsangyu block.
11. Handholding support to DPMUs for preparation of District Action Plan (DAP)
Handholding support given to DPMU staff in Peren for preparation and submission of DAP. Secondary data is being collected by DPMU from various line departments. RPMU officials, during their visit, took stock of DAP preparation and guided the team on it. Extended support for preparation of AWP&B of DPMU, Peren & Tuensang
12. Identification of resource agencies/training institutes
Two Resource Agencies has been identified. These are (i) Rural Self Employment Training Institute (RSETI) in Jalukie town - Tailoring, integrated farming, carpentry, mobile and electronics repairing, dry flower making and (ii) Krishi Vigyan Kendra (KVK) - Planning, developing, organizing educational and production oriented programmes. More resource agencies will be identified in due course.
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CHAPTER - V
FIELD ACTIVITIES UNDER THE PROJECT IN MIZORAM
Mizoram
1. Village Awareness Meetings:
In Aizwal and Lunglei Districts, eight villages were selected and awareness meetings were held. These are two villages each from the two blocks, i.e., Thingsulthlia and Aibawk in Aizawl district and two villages each in Hnahthial and Lungsen in Lunglei District.
State District Blocks Village awareness programme held in Mizoram Aizawl Thingsulthlia Mualpheng and Twaizo Aibawk Lemchip and Chawilung Lunglei Hnahthial Khawri and Tarpho Lungsen Phairuangkai and West Rotlang
2. Participatory Rural Appraisal (PRA):
PRA exercises were conducted in all the eight villages under Hnahthial and Lungsen blocks in Lunglei district and Thingsulthlia and Aibawk blocks in Aizawl district from February 20th to 28th, 2013. The following techniques were applied to assess and understand the various resources of the communities:
Transect Walk Resource Mapping A Problem Analysis exercise is in progress Social Mapping
Wealth Ranking Seasonal Calendar Problem Analysis Resource outflow and inflow Gender Analysis
All the above tools were used during the PRA to extract vital information of the villages. The key people who participated in the PRA were from the Village Council (VC), Young Mizo Association (YMA), Mizo Hmeichhe Insuihkhawm Pawl (MHIP) and Mizo Upa Pawl (MUP) along with the villagers. A PRA exercise in progress Methods like Participatory Observation,
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Mapping, Group Works and Participatory Group Discussion were also undertaken as and when required during the PRA exercises. PRA was conducted in the following villages:
State District Blocks Villages Mizoram Aizawl Thingsulthlia Mualpheng and Twaizo Aibawk Lemchip and Chawilung Lunglei Hnahthial Khawri and Tarpho Lungsen Phairuangkai and West Rotlang
3. Identification of existing skills in the villages during PRA: Existing skills had been identified in all the eight villages covering both the districts. The skills that are mostly taken up by the community are given below. Also, a set of new skills can be introduced to the community that has potential to garner itself into micro enterprises.
State District Blocks Village and Existing skill identified Mizoram Aizawl Thingsulthlia i. Mualpheng - Beautician, electrician, masonry and carpentry ii. Tawizo - None Aibawk i. Lamchhip - None ii. Chawilung – None Lunglei Hnahthial i. Khawri - Mechanic, electrician, carpentry, handicraft and tailoring ii. Tarpho - Mechanic, electrician, carpentry, handicraft and tailoring Lungsen i. Phairuangkai - Mobile repairing, civil works, mechanic, electrician, carpentry, handicraft and tailoring, ii. West Rotlang - Painting, sofa making, musician, electrician, carpentry and tailoring
4. Identification of Village Entry Point Activity:
Entry Point Activity (EPA) for all the villages were identified during the initial awareness campaigns under the guidance of the respective Village Council Presidents. Each of the villages proposed one of multiple activities according to the need and requirements of the community. The activity/activities proposed by each village is/are given below:
District Block Village Identified EPA Estimated cost (in Rs) Aizawl Thingsulthlia Mualpheng i. Construction of village pavement; ii. 50,000 construction of water reservoir; iii. repair of creche centre Tawizo i. Minor irrigation; ii. construction of 50,000 market shade; iii. construction of farmer's waiting shed Aibawk Lemchip Construction of village water tank 50,000 Chawilung i. Construction of village leaders’ 50,000 meeting room; ii. Market shed Lunglei Hnahthial Khawhri i. Repair of water supply system; ii. i. 10,000 procurement of utility materials to ii. 20,000 Young Mizo Association (YMA) iii. 20,000 like cup sets, mike and inverter; iii. MHIP house extension Tarpho i. Repair water distribution tank i. 10,000 ii. Repair of playground ii. 25,000
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iii. Installation of street lights iii. 15,000 Lungsen Phairungkai Sports tournaments for men and 50,000 women of the village; organize cultural programmes for camaraderie of 3 communities residing in the village, viz., Chakma, Bru and Mizo. West i. Foot Path (steps) in village; ii. i. 40,000 Rotlang awareness programme on HIV and ii. 10,000 thyroid
Implementation of EPA is yet to take place. It will be taken up in due course of time.
5. Identification of Community Service Providers (CSPs) (BF/SHG facilitators):
A total of 12 CSPs [eight SHG’s CSP and four bank facilitator’s CSP] in the four blocks are identified by the villagers under the guidance of the respective Village Councils. An intensive three days (20th to 22nd March, 2013) training was conducted at the District level for the CSPs and SHG leaders on Institution Building and Book Keeping. Resource Persons from DRDA, ETC (SIRD) and DPMU had imparted the training programme.
6. Identification of existing SHGs:
Identification and categorization of SHGs in the eight villages falling under the two districts have been completed. All identified SHGs are formed either under SGSY (DRDA) or IWMP. However, there had been no proper training or capacity building support provided to them.
District Block Village Existing SHGs identified Aizawl Thingsulthlia Mualpheng 2 Tawizo 2 Aibawk Lemchip 1 Chawilung 2 (fairly new) Lunglei Hnahthial Khawhri 1 Tarpho 1 Lungsen Phairungkai 7 nos. (3 nos. fairly new SHGs) West Rotlang 14 nos. (3 nos. fairly new SHGs)
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Grading will be done as per NABARD guidelines with minor modification if necessary to suit the objective of the project.
7. Interaction with youth of villages:
Interaction with the youth in eight villages in both the districts has been completed. Informal discussions and Focused Group Discussions with youth in four villages in both the districts (2 villages in each district) was done during the awareness camps about their existing skills and scope of introducing new skill. 8. Identification of resource agencies/training institutes
Following resource agencies have been identified in the two project districts of Mizoram.
Aizawl District:
(i) NABARD, Bawngkawn - Micro financing; (ii) SIDBI, Tuikhuahtlang - Micro financing; (iii) SIRD, Kolasib - Capacity Building & Training; (iv) Krishi Vikash Kendra, Aizawl - Skill Development on Vety/Agri; (v) ITI, Aizawl - Skill development and training; (vi) Mizoram University, Aizawl – Training; (vii) National Institute of Technology (NIT), Aizawl – Training; (viii) Rural Self Employment and Training Institute (RSETI), Aizawl – Skill Development & Training; (ix) Polytechnic, Aizawl - Technical training ; (x) College of Veterinary Science and Animal Husbandry, Selesih - Skill development on Veterinary sectors
Lunglei District:
(i) Polytechnic, Lunglei - Technical training (ii) SIRD (ETC), Lunglei - Capacity Building & Training
More resource agencies will be identified in due course.
Tripura
Activities in Tripura State are yet to take off so far. However, the DPMs were given handholding support with regard to preparation of District Action Plan and AWP&B.
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Summary of activities carried out in the Project States of NERLP
(Till 31st March, 2013)
Particulars Peren Tuensang South West District, Aizawl Lunglei District, District, District, Sikkim District, District, Nagaland Nagaland Sikkim Mizoram Mizoram No. of villages 14 12 6 6 4 4 where awareness meeting completed No. of villages 3 3 6 6 4 4 where PRA completed No. of villages 6 5 6 6 4 4 where EPA identified Cost involved in 3,46,885 Yet to finalise 3,00,000 3,00,000 3,00,000 3,00,000 EPA (Rs) Cost share of EPA 3,00,000 - 3,00,000 3,00,000 3,00,000 3,00,000 from Project side Amount released 3,00,000 - 3,00,000 3,00,000 - - for EPA No. of SHG 8 3 6 6 4 4 facilitator identified No. of Bank 1 1 1 3 2 2 facilitator identified No. of existing 59 52 22 12 7 23 SHG identified No. of SHGs 18 17 * * * * grading completed * SHG grading will be done in April, 2013
Detail information in a tabular format is given at Annexure – I.
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CHAPTER - VI TRAINING, WORKSHOP AND EXPOSURE VISIT
Workshop on District Action Plan As per the Agreed Action Points of the World Bank Support Mission held in October 2012, a workshop was arranged for preparation of Template for District Action Plan (DAP). The workshop was held on 1st and 2nd, February 2013 at the conference hall of RPMU.
The workshop was attended by DPMs along with State Coordinators and RPMU officials. Templates belonging to all the sectors were discussed in the workshop by the sectoral PMs and APMs.
During this two day discussion programme, an agreed template was finalized for developing the DAP for the year 2013-14.
Workshop on DAP at RPMU, Guwahati
Exposure visit of the NERLP team to SERP, Andhra Pradesh
Duration of Exposure Visit: November 19th to 23rd, 2012. Place of Exposure Visit: Nizamabad District, Andhra Pradesh
Six participants from North East Rural Livelihood Project (NERLP) visited different community based activities of Society for Elimination of Rural Poverty (SERP) of Andhra Pradesh. Coordinator, Resource Cell (SERP) Shri K. Ramu briefly discussed with the NERLP officials about the origin, structure and activities of SERP. NERLP officials also shared the objectives, target NERLP team interacting with SERP officials in group and geographical area of NERLP. Nizamabad
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Place visited in SERP areas –
Nizamabad to meet members of Self Help Groups in a village called Vinayaka.
Kotagiri Mandal (Block) to interact with SHG members and the formation of village organizations (VO), the roles associated with VO, the fund flow and selection process of office bearers.
Milk Collection Point and Bulk Milk Cooling Unit under Kotagiri Mandal where SERP officials demonstrated the process of how milk is collected from farmers and transported to these centres and finally to the market.
Interaction with officials from Daccan Gramin Bank where the Bank Manager shared how women of the villages have fared well by becoming SHG members and availing credits from the bank.
Visited agricultural land owned by community called Community Managed Sustainable Agricultural System (CMSA) under Dichpally Mandal. The basic objectives of CMSA are to reduce cost of cultivation by using non-commercial pest management and low or zero chemical fertilizers; create farm based multiple livelihoods opportunity to women farmers by integrating livestock with farming and to establish community seed banks.
Visited two training centres under the Employment Generation and Marking Mission (EGMM) in Nizamabad, viz., Rajiv Gandhi International Hotel Management Institute and the other being a computer training institute called Life Line. The objective of these training centres is to create employment for the rural youth.
Visited an Insurance Call Centre which is managed by Zila Samakhya. This centre provides insurance facility to the SHG members. In the afternoon, the group NERLP team interacting with village organizations called upon the Project Director of the District Rural Development Agency (Nizamabad) and discussed with him the different poverty eradication programmes implemented in the district.
Attended a meeting with Shri Y.V. Raghunath Reddy, Director, SERP. The Director explained the works of SERP in the process of poverty eradication in rural areas of Andhra Pradesh. He also emphasized convergence of different line department as the key to success of SERP in Andhra Pradesh. Page | 30
Uniqueness of SERP project that was seen –
Bank Mitra (Bank Facilitator) demonstrating mobile banking system used by SHG members. Insurance Mitra guiding SHG members in insurance matters. Community owned land system called Community Managed Sustainable Agricultural System (CMSA) to help farmers create multiple livelihoods opportunities.
Learning for NERLP –
Learnt about the concept of Self Help Group; books required to be maintained by successful SHG are Minute Book, Savings Book, Attendance Book, Cash Book, Loan Ledger, Individual Pass Book and Bank Pass Book. Learnt that selection of income generation activities should be based on availability of raw materials, access to market of the produce and labour sensitivity. Learnt about SHGs bank linkage; role of Bank Mitra helping to open SHG bank account and facilitating bankers in maintaining proper documents and records. Convergence among different line departments is pre-requisite for elimination of rural poverty. Learnt benefits of Non Pesticide Management. Importance of insurance of SHG members as well as of livestocks.
NERLP team interating with a Village Organization
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Visit to Haflong to study Jhum intervention
A tour was undertaken by PM (NRM & Env) to Dima Hasao Community Resource Management Society Haflong from 19th to 22nd November, 2012 to get acquainted with Jhum and fallow management intervention for promotion of livelihood for upland community in the district. Interaction was held with village community members in N. Leikul and Bagadima village of Halfong. Visit was also made to Harangazaw cluster where 10 nos. of villages are taken up by Upland Development Society (UDS).
Visit to Peren to study Jhum intervention
A tour was undertaken by PM(NRM&E) and DPM, Peren to Nagaland Empowerment of People through Economic Development (NEPED), Kohima from 14th to 16th November, 2012 to learn about the jhum intervention and fallow management mechanism in NEPED, Nagaland.
Workshop on E-Submission at CAAD office, New Delhi
Project Manger (Finance and Accounts), RPMU attended a one day training programme on E-submission of Re-imbursement Application of expenditure incurred under programmes of World Bank Projects conducted by CAAA, Ministry of Finance at New Delhi on the 20th of November, 2012.
Training on Financial Management and Tally ERP9
A five day training programme on Project Financial Management and Tally ERP9 was organized by RPMU during 1st to 5th February, 2013 in the Conference Hall of RPMU. The Accounts Officers and Accountants of DPMUs of Nagaland and Sikkim and for financial staff of RPMU participated in the training programme. The list of participants is given below:
Name of Participant Designation DPMU Shri Deo Prakash Chettri Accounts Officer South Sikkim Shri Gopal Sharma Accounts Officer West Sikkim Shri John Katiry Accounts Officer Peren (Nagaland) Shri Taliakam Accounts Officer Tuensang (Nagaland) Shri Rampau Zeliang Accountant Peren (Nagaland)
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In this training programme, various topics on project design, budgeting, accounting, financial reporting, internal control in finance matters, auditing, fund flow including disbursement pattern were covered. The financial reporting formats of the project were discussed and practical demonstrations were done during the training.
All existing accounts personnel of RPMU and DPMUs participated in the training programme on Tally ERP9 which was held on the 3rd and 4th February, 2013. The list of participants is given below:
Name of Participant Designation DPMU Shri Ajit Narzary Project Manager (Finance & RPMU Accounts) Shri Diganta Sarma Assistant Project Manager RPMU (Finance) Shri Mintu Mahanta Accounts Clerk RPMU Shri Deo Prakash Chettri Accounts Officer South Sikkim Shri Gopal Sharma Accounts Officer West Sikkim Shri John Katiry Accounts Officer Peren (Nagaland) Shri Taliakam Accounts Officer Tuensang (Nagaland) Shri Rampau Zeliang Accountant Peren (Nagaland)
Training on Financial Management
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CHAPTER - VII PROCUREMENT
To ensure quality and value for money of goods and services, a purchase committee was constituted for every purchase as part of the procurement process/ guidelines of the World Bank at Regional level and also at District level. The resources needed to implement the activities of the project are procured with due attention to economy, efficiency, transparency and fairness by the purchase committee for every purchase. Efforts are devoted in procurement arrangement of the project so as to adequately systematize and timely procure goods, works and consultancy as outlined in the Annual Work Plan and Budget and Annual Procurement Plan in compliance with the guidelines.
Many of the consultancy services as proposed in the procurement plan of 2012-2013 have been initiated. In the process, 11 ToRs were sent to Bank for their observations and comments for which the Project has received concurrence and clearance for nine consultancy services. Status of consultancy services, goods and works as on 31.03.2013 are given below.
ACTIVITIES UNDERTAKEN AS ON (31.03.2013) PROCUREMENT: GOODS & WORKS
Name of District and State: Aizawl, Mizoram
Particulars Status as on 31.03.2013 Furnishing of DPMU office Estimate prepared for internal work and electrical work (position) Estimate required elaboration after which quotation is to be called. Hardware procured (Like Rates for computer approved and procured minimum as per present computers, printers etc) requirement. Other equipments procured Quotation for Digital copier called. Other procurement activities Quotation for furniture called. carried out (Status)
Name of District and State: Lunglei, Mizoram
Particulars Status as on 31.03.2013 Furnishing of DPMU office Estimate prepared for internal work and electrical work (position) Quotation to be called. Hardware procured (Like Rates for computer approved and procured minimum as per present computers, printers etc) requirement. Other equipments procured Rate for Digital copier finalized and procured. Other procurement activities Furniture procured carried out (Status)
Name of District and State: Peren, Nagaland
Particulars Status as on 31.03.2013 Furnishing of DPMU office Estimate prepared for internal work and electrical work &.Quotation (position) called Hardware procured (Like Computers procured. computers, printers etc) Other equipments procured Digital copier purchased. Other procurement activities Quotation for furniture called. Page | 34
carried out (Status)
Name of District and State: Tuensang, Nagaland
Particulars Status as on 31.03.2013 Furnishing of DPMU office (position) Hardware procured (Like Quotation Notice earlier issued from RPMU & computers, printers etc) Yet to receive details from the DPM Other equipments procured Quotation Notice earlier issued from RPMU for Digital copier & yet to receive details from the DPM Other procurement activities Quotation Notice earlier issued from RPMU for furniture & yet to carried out (Status) receive details from the DPM
Name of District and State: Jorethang, Sikkim
Particulars Status as on 31.03.2013 Furnishing of DPMU office Done (position) Hardware procured (Like Procured computers, printers etc) Other equipments procured Furniture etc. have been procured Other procurement activities - carried out (Status)
Name of District and State: Gyalshsing, Sikkim
Particulars Status as on 31.03.2013 Furnishing of DPMU office Internal works and electrification completed (position) Hardware procured (Like Procured computers, printers etc) Other equipments procured Digital copier Other procurement activities Furniture etc. have been procured carried out (Status)
Name of District and State: Agartala, Tripura
Particulars Status as on 31.03.2013 Furnishing of DPMU office Estimate prepared for internal works and electrification (position) Quotation to be called Hardware procured (Like Quotation called computers, printers etc) Meeting pf Purchase Committee to take place Other equipments procured Quotation for Digital copier and Water purifier called Meeting pf Purchase Committee to take place Other procurement activities Quotation for furniture to be called. carried out (Status)
Name of District and State: Kailasahar, Tripura
Particulars Status as on 31.03.2013 Furnishing of DPMU office -- (position) Hardware procured (Like Quotation called computers, printers etc) Meeting of Purchase Committee to take place
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Other equipments procured Quotation for Digital copier and Water purifier called Meeting of Purchase Committee to take place
Other procurement activities Quotation for furniture called. carried out (Status)
PROCUREMENT:: Consultancy Service
Sl Particulars Status 1 Consultancy Studies on NRM i Roll Out of NRMP EOI called Short listing process to be taken up ii Roll Out of Jhum interventions EOI called IC negotiation and presentation done Contract agreement prepared Final fee negotiation and signing of agreement to be followed 2 Consultancy Studies on Livelihood & Rural Marketing i Study for market demand for skills ToR cleared by bank EOI prepared and to be floated ii Value Chain Study ToR sent to Bank Clearance awaited 3 Consultancy Studies on CM & C & IB i Consultancy service for hiring of EOI called NGOs as PFTs for project activities Short listing prepared at block level. RFP to be issued on receiving reports from the WB Consultant ii Preparation of Training Modules EOI called Short listing prepared RFP to be issued iii Translation of COM EOI called Short listing prepared Proposal to be called iv Training Consultancy EOI called Short listing prepared RFP to be issued 4 Others i Development of MIS EOI called Short listing being prepared ii Website Development EOI called Short listing pending iii Audit Consultancy ToR sent to Bank Clearance awaited
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CHAPTER - VIII FINANCE AND EXPENDITURE
The expenditure for the period October, 2013 to March, 2013 was incurred under the components of Social Empowerment and Project Management. The expenditure incurred at the RPMU and DPMUs for this period is given below:
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EXPENDITURE STATUS FOR THE PERIOD OF OCTOBER, 2012 TO MARCH, 2013
NORTH EAST RURAL LIVELIHOODS PROJECT, GUWAHATI
COMPONENT SUB-COMPONENT AMOUNT (in Rs.) DETAILS OF South West North West CODE CODE DETAILS OF SUB-COMPONENT RPMU Aizawl Lunglei Peren Tuensang TOTAL COMPONENT Sikkim Sikkim Tripura Tripura SUPPORT TO PROJECT A1 92,855 17,000 50,557 3,00,000 - 3,00,000 3,00,000 - 10,60,412 FACILITATION TEAM SOCIAL COMMUNITY MOBILIZATION, A EMPOWERMENT A2 CAPACITY AND INSTITUTION - - - 67,857 - 1,03,570 31,500 - 2,02,927
BUILDING SUB TOTAL 92,855 17,000 50,557 3,67,857 - 4,03,570 3,31,500 - - 12,63,339 B1 SHG INVESTMENT SUPPORT ------
B2 COMMUNITY DEVELOPMENT FUND ------
SUPPORT TO PRODUCER B3 ------ECONOMIC ORGANIZATION B EMPOWERMENT SKILL DEVELOPMENT AND B4 ------PLACEMENT B5 INNOVATION SUPPORT ------
SUB TOTAL ------C1 FINANCIAL SUPPORT LINKAGES ------
C2 TECHNICAL SUPPORT LINKAGES ------
MARKETING SUPPORT LINKAGES PARTNERSHIP C3 ------C AND VALUE CHAIN DEVELOPMENT SPECIAL STATE LEVEL C4 ------PARTNERSHIPS SUB TOTAL ------D1 PROJECT MANAGEMENT 1,07,30,199 3,87,425 6,72,124 17,43,470 4,87,450 16,15,109 22,02,119 1,51,343 1,71,207 1,81,60,446 PROJECT CO- D D2 MONITORING AND EVALUATION ------ORDINATION SUB TOTAL 1,07,30,199 3,87,425 6,72,124 17,43,470 4,87,450 16,15,109 22,02,119 1,51,343 1,71,207 1,81,60,446 GRAND TOTAL 1,08,23,054 4,04,425 7,22,681 21,11,327 4,87,450 20,18,679 25,33,619 1,51,343 1,71,207 1,94,23,785
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CHAPTER -IX COMMUNICATION
Communication is an interactive process with the stakeholders of the project and shall be developed to achieve the project goals using variety of communication channels/ medium. The aim of communication is to create awareness about the project and its activities, create positive behaviour for achieving project goals by way of promoting, enhancing and sustaining individual and community’s livelihoods. An array of communication products are being planned to enable the project stakeholders to spread the message of the Project, stimulate community dialogue and create demand for services under the project.
Leaflets:
Printing and distribution of leaflets in Sikkim:
The two Districts of Sikkim has brought out leaflets in local languages on the aim, objective and interventions of the project for the village communities. The leaflets were distributed during the village awareness meetings and it has served the purpose of promoting the project among the target groups.
Leaflet printed by DPMU, Sikkim
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Leaflet printed by DPMU, Sikkim
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Printing and distribution of leaflets in Nagaland: During village awareness meetings in Gaili, Ngwalwa, Benreu, Heningkunglwa, Dungki and Kezanglwa in Peren block, leaflets printed in local languages (Zeme dialect) were circulated among the targeted community for better awareness, understanding and reception of project activities in these villages.
Leaflet printed by DPMU, Nagaland
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Leaflet printed by DPMU, Nagaland
Flip Books on Community Operational Management (COM):
NERLP is planning to bring out eight Flip Books based on the COM. These will be on the important components of the COM like Community Mobilization, Self Help Groups and SHG Federation, Community Development Groups, Natural Resource Management, SHG Livelihood Plan, Employment Oriented Training Programme, Producer Organization and Community Service Providers. These books, to be used for the community members by the CSPs and PFTs, will have illustrations of project activities for easy understanding. Thus, it is expected that these books shall facilitate community understanding and involvement in a faster way. Till March 31, 2013 draft pictorial works and write up have been completed on the Flip Books like Community Mobilization, Self Help Groups & SHG Federation, Community Development Groups and Natural Resource Management. Shortly, these will be ready for printing.
Poster on Five Principles of SHG:
The poster on Five Principles of SHG was prepared to reiterate among the SHGs that for success of SHGs, the five golden principles - that of Regular Savings, Regular Meetings, Regular Book Keeping, Regular Rotation of Leadership and Regular Inter lending and Page | 42
repayment are mandatory. These posters are put up at village institutions like PRI/VDC offices, ICDS centres, CICs and Village Community Halls.
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Poster on Livelihoods:
The objective of producing poster on rural livelihoods is to ensure that villagers can engage themselves in multiple agricultural activities that have potential for growing the produce locally and has market demand as well. These posters are put up at village institutions like PRI/VDC offices, Community Halls, Farmers Clubs and Village Information Boards.
NERLP signboard in project villages:
NERLP signboards are being put up in project villages conveying footprints of the project in the village. These signboards shall act in a significant way in promoting the project for the passers-by.
Distribution of village signboards to GPU members; (right) a village signboard being put up in Sikkim
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ANNEXURE Summary table of the project activities carried out till 31st March 2013
Sikkim Nagaland Mizoram Activities Unit South Sikkim District West Sikkim District Peren District Tuensang District Aizawl District Lunglei District Village Name of Blocks: Blocks: Blocks: Blocks: Blocks: Blocks: Awareness villages and 1. Jorethang 1. Gyalshing 1. Tening 1. Sangsangyu 1. Thingsul 1. Lungsen Meetings blocks 2. Sikkip 2. Kaluk 2. Peren 2. Shamatore 2. Aibawk 2. Hnahthial
Villages (under Jorethang Villages (under Villages (under Tening Villages (under Villages (under Thingsul Villages (under Lungsen block) Gyalshing block) block) Sangsangyu block) block) block) i. Lower Shalghari i. Lower Lungzick i. Old Tesen i. Tuensang village 'C' i. Mualpheng i. Phairuangkai ii. Lower Dorop ii. Lagey ii. New Tesen ii. Tuensang village 'K' ii. Tawizo ii. West Rotlang iii. Samsaybong iii. Darap iii. Mbaulwa iii. Tuensang village 'L' iv. Heiranglwa iv. Tuensang village 'P' Villages (under Aibawk Villages (under Hnahthial Villages (under Sikkip Villages (under Kaluk v. Khudei block) Block) block) block) Villages (under Peren vi. Haak i. Lamchhip i. Khawri i. Hingdam i. Middle Takuthang block vii. Ngangpong ii. Chawilung ii. Tarpho ii. Upper Wok ii. Mangbir i. Gaili viii. Chingmelen iii. Subuk iii. Lhetnse Gumpa ii. Peletkie iii. Ndunglwa Villages (under iv Benreu Shamatore block) v. Poilwa i. Leangkunger vi. Poilwa Namci ii. Shamatore village vii. Dungki iii. Yakor viii. Mhai Old iv. Sangphur ix. Ngwalwa x. Heningkunglwa PRA Name of i. Lower Shalghari i. Lower Lungzick i. Gaili i. Khudei i. Mualpheng i. Phairuangkai villages ii. Lower Dorop ii. Lagey ii. Peletkie ii. Tuensang village 'K' ii. Tawizo ii. West Rotlang iii. Samsebung iii. Darap iii. Ndunglwa iii. Chingmelen village iii. Lamchhip iii. Khawri iv. Hingdam iv. Middle Takuthang iv. Chawilung iv. Tarpho v. Upper Wok v. Mangbir vi. Subuk vi. Lhetnse Gumpa Identification of Name of i. Lower Salghari - i. Lower Lungzick - i. Gaili - Tailoring, In villages of Khudei, i. Mualpheng - i. Phairuangkai - Mobile existing skills in villages and Weaving, candle making, Handicraft & weaving; handicraft and Tuensang 'K' and Beautician, electrician, repairing, civil works, the villages during skills floriculture, pottery; ii. Lagey – Handicraft; carpentry; Chingmelen - Mobile masonry, carpentry; mechanic, electrician, PRA identified making, embroidery iii. Darap - Candle ii. Ndunglwa – repairing, computer ii. Tawizo - None carpentry, handicraft, ii. Lower Dorop - Pottery making and village Carpentry, motor training, mechanic, iii. Lamchhip - None tailoring; making; tourism; mechanic, driving and masonry, carpentry, iv. Chawilung – None ii. West Rotlang -
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Sikkim Nagaland Mizoram Activities Unit South Sikkim District West Sikkim District Peren District Tuensang District Aizawl District Lunglei District iii. Samsaybong – Weaving, iv. Middle Takuthang - weaving; commercial driving and Painting, sofa making, pottery making and Handicraft & weaving; iii. Peletkie – Carpentry JCB driving were musician, electrician, embroidery; v. Mangbir - Dry identified. carpentry, tailoring; iv. Hingdam – Handicraft; flower making; iii. Khawri - Mechanic, v. Upper Wok – Weaving, vi. Lhetnse Gumpa - electrician, carpentry, pottery making and Dryflower making handicraft, tailoring; embroidery; iv. Tarpho - Mechanic, vi. Subuk - Weaving & electrician, carpentry, Tourism handicraft, tailoring Identification of Name of i. Lower Salghari - i. Lower Lungzick - i. Peletkie - Drinking i. Khudei - Repair of i. Mualpheng - (Proposed) i. Phairuangkai - Sports Village Entry villages and Construction of waiting Awareness and water reservoir village water tank Construction of village tournaments for men and Point Activity EPA shed demonstration on ii. Gaili - Purchase of ii. Tuensang village 'K' – pavement; construction of women of the village; (EPA) identified ii. Lower Dorop - Small livestock; purchase of furniture for community Construction of village water reservoir; repair of organize cultural meeting hall sound system and guest house foothpath creche centre; programmes for iii. Samsaybong - tarpaulin for village hall iii. Ndunglwa - iii. Construction of ii. Tawizo - (Proposed) camaraderie of 3 Construction of playground ii. Lagey - Awareness Purchase of furniture retaining wall by roadside Minor irrigation; communities, viz., iv. Hingdam - Construction cum demonstration on for community hall iv. Tuensang village 'L' - construction of market Chakma, Bru and Mizo. of waiting shed cardamom cultivation; iv. Poilwa Old - Village footpath; repair of shade; construction of ii. West Rotlang - v. Upper Wok - fencing of ICDS Concrete flooring of village water tank farmer's waiting shed Footpath (steps) in Construction of public toilet playground community kitchen and v. Tuensang village 'P' - iii. Lamchhip - village; awareness vi. Subuk - Repair of ICDS iii. Darap - Awareness one wooden open shelf Repair of village pond; Construction of village programme on HIV and playground cum demonstration on v. Poilwa Namci - village drainage system; water tank Thyroid cardamom cultivation; Construction of two shed construction near iv. Chawilung - iii. Tarpho - Repair of construction of school drinking water tanks cemetry. Construction of village water tank; repair of water tank vi. Benreu - Purchase of leaders meeting room playground; fitting of iv. Middle Takuthang - plastic chairs for village cum market shed street lights Awareness cum community hall iv. Khawhri - Repair of demonstration on water supply system; livestock farming; procurement of utility construction of school items for Young Mizo water tank Association (YMA); v. Mangbir - extension of MHIP house Awareness programme on orange and ginger cultivation; repair of community water tank vi. Lhetnse gumpay - Awareness programme on agriculture and
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Sikkim Nagaland Mizoram Activities Unit South Sikkim District West Sikkim District Peren District Tuensang District Aizawl District Lunglei District horticulture; repair of two community water tanks
Fund released for Amount (in Fund released to 6 villages Fund released to 6 Fund released No fund for EPA No fund for EPA No fund for EPA EPA Rs) and @ 50,000 each, viz., villages @ 50,000 each, @50000/- to 6 villages, released. released. released. EPA viz., viz., i. Lower Salghari - construction of waiting shed i. Lower Lungzick - i. Peletkie - Drinking ii. Samsaybong - extension Awareness and Water Reservior of village playground demonstration on ii. Gaili - Purchase of iii. Hingdam - construction livestock; purchase of furniture for community of waiting shed sound system and guest house iv. Upper Wok - tarpaulin for village hall iii. Ndunglwa - construction of public toilet ii. Lagey - Awareness Purchase of furniture v. Subuk for repair of ICDS cum demonstration on for community hall playground cardamom cultivation; iv. Poilwa old - vi. Lower Dorop - small fencing of ICDS Concrete flooring of meeting hall playground community kitchen and iii. Darap - Awareness one wooden open shelf cum demonstration on v. Poilwa Namci - cardamom cultivation; Contruction of two construction of school drinking water tanks water tank vi. Benreu - Purchase of iv. Middle Takuthang - plastic chairs for village Awareness cum community hall demonstration on livestock farming; construction of school water tank v. Mangbir - Awareness programme on orange and ginger cultivation; repair of community water tank vi. Lhetnse gumpay - Awareness programme on agriculture and horticulture; repair of
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Sikkim Nagaland Mizoram Activities Unit South Sikkim District West Sikkim District Peren District Tuensang District Aizawl District Lunglei District two community water tanks
Identification of Name of i. Lower Shaghari - 1 i. Lower Lungzick - 1 i. Peletkie – 1 i. Khudei - 1 i. Choilung - 1 i. Phairuangkai - 1 Community villages and ii. Lower Dorop - 1 ii. Lagey - 1 ii.Gaili -1 ii..Tuensang village 'K' - 1 ii. Tawizo - 1 ii. West Rotlang - 1 Service Providers no. of SHG iii. Samsaybong - 1 iii. Darap - 1 iii. Ndunglwa – 1 iii.Tuensang village 'P' – 1 iii. Mualpheng - 1 iii. Khawri - 1 (CSP) Facilitator iv. Hingdam - 1 iv. Middle Takuthang - iv. Poilwa Old - 1 iv. Lamchhip - 1 iv. Tarpho - 1 v. Upper Wok - 1 1 v. Poilwa Namci - 1 vi. Subuk – 1 v. Mangbir - 1 vi. Benreu – 1 vi. Lhetnse Gumpa - 1 vii. Ngwalwa – 1 viii.Heningkunglwa – 1 Name of i. Lower Salghari and i. Lagey and Darap - 1 i. Gaili - 1 i. Tuensang village 'P' - 1 i. Choilung - 1 i. Khawri - 1 villages and Dorop – 1 ii. Lower Lungzick - 1 ii. Mualpheng - 1 ii. Phairuangkai - 1 no. of Bank iii. Mangbir, Middle Facilitator Takuthang and Lhetnse Gumpa - 1 Identification of Name of i. Lower Salghari: 4 nos. i. Lower Lungzick - 1 i. Peletkie – 8 nos. i. Tuensang villages (K, i. Mualpheng - 2 nos. i. Phairuangkai - 7 nos. (3 old SHGs villages and ii. Lower Dorop: 5 nos. no. ii. Benreu – 4 nos. L, C, P Khel) – 29 nos. ii. Tawizo - 2 nos. nos. fairly new) name of Old iii. Samsaybong: 4 nos. ii. Lagey - 2 no. iii. Poilwa Namci – 4 ii. Ngangpong – 6 nos. iii. Chawilung - 2 nos. ii. West Rotlang - 14 nos. SHGs iv. Hingdam: 1 no. iii. Darap - 4 nos. nos. iii. Haak – 5 nos. iv. Lemchip – 1 no. (3 nos. fairly new) identified v. Upper Wok: 7 nos. iv. Middle Takuthang - iv. Old Poilwa – 11 nos. iv. Yakor – 5 nos. iii. Khawri - 1 no. vi. Subuk: 1 no. Nil v. Gaili – 11 nos. v. Leangkunger – 4 nos. iv. Tarpho - 1 no v. Mangbir - 3 nos. vi. Old Tesen – 9 nos. vi. Shamator – 3 nos. vi. Lhetnse Gumpa - 2 vii. New Tesen – 8 nos. nos. viii. Ndunglwa – 4 nos. Grading of SHGs Name of Grading of SHGs not done. Grading of SHGs not i. Peletkie: 6 nos. i. Tuensang Village K – 7 Grading of SHGs not Grading of SHGs not villages and done. ii. Ndunglwa: 2 nos. nos. done. done. number of iii. Gaili – 10 nos. ii. Tuensang Village P – SHGs 10 nos.
Interaction with Name of i. Lower Salghari i. Lower Lungzick i. Gaili i. Tuensang village 'P' i. Mualpheng i. Phairuangkai youth of villages villages ii. Lower Dorop ii. Middle Takuthang ii. Ndunglwa ii. Tuensang village 'K' ii. Tawizo ii. West Rotlang iii. Samsaybong iii. Mangbir iii. Peletkie iii. Khudei iii. Lamchhip iii. Khawri iv. Upper Wok iv. Lhetnse Gumpa iv. Chingmelen iv. Chawilung iv. Tarpho v. Subuk vi. Hingdam Identification of Name of i. State Institute of Capacity i. Krishi Vigyan Kendra i. Rural Self i. Krishi Vigyan Kendra - i. NABARD, Bawngkawn i. Polytechnic, Lunglei - resource institute and Building (SICB), Jorethang - Agri/Horti plantation Employment Training Planning, developing, - Micro financing Technical training Page | 48
Sikkim Nagaland Mizoram Activities Unit South Sikkim District West Sikkim District Peren District Tuensang District Aizawl District Lunglei District agencies/training area of - Vocational training for and capacity building Institute (RSETI) in organizing educational ii. SIDBI, Tuikhuahtlang - ii. SIRD (ETC), Lunglei - institutes training unemployed youth ii. Spice Board, Jalukie town - and production oriented Micro financing Capacity Building & ii. Livelihood School for Gyalshing – Training & Tailoring, integrated programmes iii. SIRD, Kolasib - Training Horticulture, Upper on production of farming, carpentry, Capacity Building & Salghari - Horticultural different spices mobile and electronics Training crops production and repairing. iv. KVK, Aizawl - Skill processing. Development on iii. Livelihood School, Vety/Agri Sikkip - Livelihoods v. ITI, Aizawl - Skill development development and training iv. Milk Coperative, vi. Mizoram University, Jorethang - Milk Aizawl - Training development vii. National Institute of v. State Veterinary Office Technology (NIT), Jorethang - Livelihoods Aizawl - Training development viii. Rural Self vi. Directorate of Employment and Training Agriculture, Namchi – Agri Institute (RSETI), Aizawl & Vocational Training - Skill Development & vii. Directorate of Training Horticulture, Namchi ix. Polytechnic, Aizawl - viii. Directorate of Soil & Technical training Water Conservation, x. College of Veterinary Namchi – Awareness and Science and Animal training on soil & water Husbandry, Selesih - Skill conservation issues development on ix. State Institute for Rural Veterinary sectors Development - Training and capacity building on social and livelihood issues
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