Bi-Annual Report of North East Rural Livelihoods Project (For October, 2012 to March, 2013) MINISTRY OF DEVELOPMENT OF NORTH EASTERN REGION HOUSE NO. 2, NEAR NAYANTARA, SIX MILE, GS ROAD, GUWAHATI – 781022 Page | 1 Sl. No. //Contents // Page EXECUTIVE SUMMARY 1 1. STAFF POSITION AT RPMU AND DPMU 2 2. INDUCTION TRAINING PROGRAMME UNDER THE 6 PROJECT 3. FIELD ACTIVITIES UNDER THE PROJECT IN SIKKIM 11 4. FIELD ACTIVITIES UNDER THE PROJECT IN NAGALAND 17 5. FIELD ACTIVITIES UNDER THE PROJECT IN MIZORAM 22 AND TRIPURA 6. TRAINING, WORKSHOP AND EXPOSURE VISIT 27 7. PROCUREMENT 32 8. FINANCE AND EXPENDITURE 35 9. COMMUNICATION 37 10. Annexure 43 Page | 2 Executive Summary The second Bi-Annual Report of the Project [for the period of October, 2012 to March, 2013) of FY 2012-13] is part of the on-going effort to record the various activities that were undertaken in the Project. During this period, the World Bank undertook a Mission to RPMU during 15th to 18th October, 2012. This was the first full implementation support mission of the World Bank after the Project became effective on March 12, 2012. The main objectives of the mission were to (i) review start up activities by the Regional Project Management Unit, (ii) discuss implementation of activities, (iii) review recruitment process at district and block levels, (iv) review aspects in financial management and procurement and (v) review compliance of project plans and activities with Bank’s environmental and social safeguards. A number of activities have been taken up during October, 2012 to March, 2013 in two blocks each of the Project Districts of the four States. Many field activities have been taken up like villages awareness programme, PRA exercise, identification of skills, identification and implementation of village entry point activities, etc under the Social Empowerment Component of the Project. Various recruitment to posts at RPMU and DPMU has been taken up and a number of procurement processes are under way. Training and exposure visits have been undertaken for the project staff. The Executive Committee of the NELPS met in March, 2013 and discussed various issues relating to the project. It stressed on the need to speed up various project implementation programme at the field level. It also discussed on the various issues in implementing the Project in view of the NRLM being implemented by the States. The need for a better coordination between the NERLP and NRLM/State Government was stressed upon. Page | 3 CHAPTER - I STAFF POSITION AT RPMU AND DPMU The recruitment for many of the posts at NERLP has been completed, except in Mizoram and Tripura. In the Project Districts of Mizoram and Tripura, at the moment, we have only the District Project Managers in place. For the posts at DPMUs of Aizawl and Lunglei Districts, the interview for recruitments has been finalised by the State Government of Mizoram. The interview will be held on the 04.04.2013 and 05.04.2013. For the recruitment at Tripura, the response of the State Government is still awaited. As on 31.03.2013, the status of staff position at RPMU and the Project District DPMUs is given below: RPMU, Guwahati: Sl Post Total number of post In position Vacant 1 Project Director 1 2 Project Managers 8 7 1* 3 Assistant Project Manager 8 7 1# 4 M&E Assistant 1 1 5 Accounts Clerk 2 1 1 6 Office Assistant 2 2 7 PA to PD 1 1 8 Driver 1 1 9 Office Attendant 2 2 26 21 5 Note: *Interview for PM (M&E), RPMU was held on 22/03/2013. The selected candidate is expected to join soon. #Interview for APM (SG&CM), RPMU was held on 22/03/2013. The selected candidate is expected to join soon. DPMU: Jorethang, Sikkim Sl Name Designation Date of joining Induction training held 1 Uttam Kumar Saikia District Project Manager 07.10.2011 2 Deo Prakash Chetri Accounts Officer 02.01.2013 18/12/2012 to 3 Robin Acharya Coordinator(SG &CM) 02.01.2013 23/12/2012 4 Amarjit Lahkar Coordinator(NRM&E) 10.12.2012 5 Momi Sama MIS Operator 24.12.2012 6 Pinky Biswakarma Office Assistant 08.12.2012 7 Ganga Maya Rai Office Attendant 29.11.2012 8 Sangita Dahal # Coordinator(L&RM) 25.03.2013 9 Coordinator(M&E) Vacant 10 Tenzing Jorden Bhutia# Coordinator(MF) 25.03.2013 11 Palden Tamang# Accountant 26.03.2013 12 Driver Vacant Note: # indicates staffs that have recently joined the Project. Page | 4 DPMU: Gyalshing, Sikkim Sl Name Designation Date of joining Induction training held 1 Ram Prasad Nepal District Project Manager 08.12.2012 2 Gopal Sharma Accounts Officer 07.12.2012 18/12/2012 to 3 Prem Kumar Chetri Coordinator(SG&CM) 04.12.2012 23/12/2012 4 Chandra Prakash Sharma MIS Operator 07.12.2012 5 Meena Devi Sharma Office Assistant 07.12.2012 6 Sanjay Katwal Office Attendant 06.12.2012 7 Yashna Gurung# Coordinator(L&RM) 19.03.2013 8 Archana Rai # Coordinator(M&E) 26.03.2013 9 Sabita Sapkota # Coordinator(MF) 25.03.2013 10 Sweta Karki* Coordinator(NRM&E) 11 Nikash Manger # Accountant 26.03.2013 12 Driver Vacant Note: # indicates staffs that have recently joined the Project. “*” likely to join by 01/04/2013 DPMU: Peren, Nagaland Sl Name Designation Date of joining Induction training held 1 Ruuvilie Kotsu District Project Manager 03.10.2011 2 Jhon Katiry Accounts Officer 03.12.2012 10/12/2012 to 3 Mangaili Pfokreni Coordinator(M & E) 22.11.2012 15/12/2012 4 Rampu Zealing Accountant 23.11.2012 5 Hairam MIS Operator 24.11.2012 6 R.K. Rini Simon Office Assistant 24.11.2012 7 Nampeigong Hega Office Attendant 26.11.2012 8 Coordinator(SG& CM) Vacant 9 Coordinator(L&RM) Vacant 10 Coordinator(MF) Vacant 11 Coordinator(NRM & E) Vacant 12 Driver Vacant Note: Posts at Sl. Nos. 8 to 11 were advertised for the second time and the recruitment is expected to be completed in April, 2013. DPMU: Tuensang, Nagaland Sl Name Designation Date of joining Induction training held 1 Takum Chumikam District Project Manager 25.10.2011 10/12/2012 to 2 Taliakam Accounts Officer 18.12.2012 15/12/2012 3 P.Hoping Rangmamei Coordinator (M & E) 24.11.2012 4 Coordinator (L&RM) Vacant 5 MIS Operator Vacant 6 Samuel Ngullie Office Assistant 24.11.2012 10/12/2012 to 15/12/2012 7 Y.Yemlong Chaba Chang Office Attendant 19.11.2012 8 Coordinator (SG& CM) Vacant 9 Coordinator (MF) Vacant 10 Coordinator (NRM & E) Vacant 11 Accountant Vacant 12 Driver Vacant Note: Posts at Sl. Nos. 4, 5, 8 to 11 to be advertised for the second time and the recruitment is expected to be completed in April, 2013. Page | 5 DPMU: Aizawl, Mizoram Sl Name Designation Date of joining 1 K.C. Zauva District Project Manager 03.12.2011 2 Accounts Officer Vacant 3 Coordinator (L&RM) Vacant 4 Coordinator (M & E) Vacant 5 Coordinator (SG& CM) Vacant 6 Coordinator (MF) Vacant 7 Coordinator (NRM & E) Vacant 8 MIS Operator Vacant 9 Accountant Vacant 10 Office Assistant Vacant 11 Driver Vacant 12 Office Attendant Vacant Note: Interview for the vacant posts would be held in the first week of April, 2013. DPMU: Lunglei, Mizoram Sl Name Designation Date of joining 1 Zomuana District Project Manager 10.10.2011 2 Accounts Officer Vacant 3 Coordinator(L&RM) Vacant 4 Coordinator(M&E) Vacant 5 Coordinator(SG&CM) Vacant 6 Coordinator(MF) Vacant 7 Coordinator(NRM&E) Vacant 8 MIS Operator Vacant 9 Accountant Vacant 10 Office Assistant Vacant 11 Driver Vacant 12 Office Attendant Vacant Note: Interview for the vacant posts would be held in the first week of April, 2013. DPMU: Agartala, Tripura Sl Name Designation Date of joining 1 Amitava RayChaudhuri District Project Manager 06.01.2012 2 Accounts Officer Vacant 3 Coordinator(L&RM) Vacant 4 Coordinator(M&E) Vacant 5 Coordinator(SG&CM) Vacant 6 Coordinator(MF) Vacant 7 Coordinator(NRM&E) Vacant 8 MIS Operator Vacant 9 Accountant Vacant 10 Office Assistant Vacant 11 Driver Vacant 12 Office Attendant Vacant Note: Advertisement was done. Clearance from the State Govt is awaited for conducting the interview. Page | 6 DPMU: Kailasahar, Tripura Sl Name Designation Date of joining 1 Kalyan Mazumder District Project Manager 07.01.2012 2 Accounts Officer Vacant 3 Coordinator(L&RM) Vacant 4 Coordinator(M & E) Vacant 5 Coordinator(SG& CM) Vacant 6 Coordinator(MF) Vacant 7 Coordinator(NRM & E) Vacant 8 MIS Operator Vacant 9 Accountant Vacant 10 Office Assistant Vacant 11 Driver Vacant 12 Office Attendant Vacant Note: Advertisement was done. Clearance from the State Govt is awaited for conducting the interview. Page | 7 CHAPTER - II INDUCTION TRAINING PROGRAMME UNDER THE PROJECT Induction Training Programme: Induction training programme is a requisite for the staff of the RPMU and DPMU. The purpose of Induction Training Programme was to help the new recruits to familiarise themselves with the Project’s objectives and its components, roles and responsibilities and the expected deliverables. For this purpose, a programme was formulated to ensure that all aspects of the Project are covered. The induction training programme was carried out at the respective DPMUs (Sikkim and Nagaland). The sectoral teams from the RPMU acted as Resource Persons for the training programme. A summary of the Induction Training Programme is given below: Nagaland (11th to 15th December, 2012): Venue: Circuit House, Jalukie Town The first day’s programme started off with a brief background on NERLP, its objectives, organizational structure, duration of the project, its areas of operation and project’s implementing arrangements by Project Manager (Livelihood & Rural Marketing), RPMU.