(PROPERTY) SUB - I September 2009
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POLICY AND RESOURCES (PROPERTY) SUB - I September 2009 Motherwell, 1 September 2009 at 2 pm. A Meeting of the POLICY AND RESOURCES (PROPERTY) SUB-COMMITTEE PRESENT Councillor Clarke, Convener; Councillor J. McGuigan, Vice-Convener; Councillors Chadha, Grant, Griffin, Homer, Lyle, McElroy, McGlinchey, F. McKay, McKendrick, McKeown, McShannon, Martin, O’Brien, Robertson, Stocks and Taggart. CHAIR Councillor Clarke (Convener) presided. IN AlTENDANCE The Administrative Officer (Committee and Civic Governance Services), Executive Director of Corporate Services, Head of Property Services, Head of Design Services and Accountant. APOLOGIES Provost Curley; Councillors Morgan, Smith and Welsh. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. Prior to consideration of the business on the agenda, Councillor McElroy declared an interest in respect of the item remitted from the Environmental Services Committee regarding land at Eastfield Cemetery, Cumbernauld, by reason of his membership of the Board of Campsie Centre Cumbernauld Limited and took no part in consideration of the matter. The Convener exercised his discretion to vary the Order of Business as hereinafter Minuted. LAND AT EAST WATERHEAD FARM, CUMBERNAULD - MULTI-LINK LEISURE DEVELOPMENTS LIMITED 2. With reference to paragraph 9 of the Minute of the meeting of the Planning and Development (Buildings and Property) Sub-Committee held on 5 January 1999, when it was agreed that a lease be entered into with Multi-Link Leisure Developments Limited for a period of 50 years in respect of land at East Waterhead Farm, Cumbernauld on the terms detailed in the report of 5 January 1999 by the Director of Planning and Development, there was submitted a report (docketed) dated 24 August 2009 by the Executive Director of Corporate Services (1) outlining the history of the property transaction for the land at East Waterhead Farm, Cumbernauld, involving the Council and Multi-Link Leisure Developments Limited, and (2) giving details of litigation involving the Council and the com pan y . Decided: (1) that the actions taken to protect and enhance the Council’s position be noted, and (2) that the position in relation to the Court of Session proceedings, including the decision to mark an appeal to the Inner House of the Court of Session, be noted. 692 POLICY AND RESOURCES (PROPERTY) SUB - I September 2009 CORPORATE SERVICES QUARTERLY PERFORMANCE MANAGEMENT EXCEPTIONS REPORT - APRIL TO JUNE 2009 3. With reference to paragraph 2 of the Minute of the meeting of this Sub-Committee held on 26 May 2009, when the current position in relation to the performance indicators for Corporate Services was noted, there was submitted a report (docketed) dated 19 August 2009 by the Executive Director of Corporate Services (1) advising of performance against the key service targets for Corporate Services for the first quarter of 2009/2010 from 1 April to 30 June 2009, and (2) highlighting and giving explanations for variations from target, which, in respect of Property Services, showed no indicators requiring improvement or surpassing targets. Decided: that the content of the report and the current position in relation to the performance indicators for Corporate Services be noted. PROPERTY SERVICES QUARTERLY PERFORMANCE MANAGEMENT EXCEPTIONS REPORT - APRIL TO JUNE 2009 4. With reference to paragraph 2 of the Minute of the meeting of this Sub-Committee held on 10 March 2009, when the performance of Property Services for the third quarter of 2008/2009 was noted, there was submitted a report (docketed) dated 13August 2009 by the Head of Property Services (1) advising of performance against the service targets for Property Services for the first quarter of 2009/2010 from 1 April to 30 June 2009, and (2) highlighting and giving explanations for variations from target, which included two indicators which required improvement and two which exceeded their target. Decided: (1) that the current position in relation to the indicators be noted, and (2) that the content of the report be otherwise noted. CORPORATE PROPERTY PERFORMANCE INFORMATION 5. There was submitted a report (docketed) dated 4 August 2009 by the Head of Design Services (1) giving details of performance and quality information in relation to Corporate Property Maintenance for Quarter 1 of 2009/2010, together with the average for the previous year for comparison purposes; (2) detailing client feedback obtained from client questionnaires which had been returned, and (3) summarising the current expenditure position on the Central Repairs Account as at 31 July 2009. Decided: that the contents of the report be noted. REMIT FROM PLANNING AND TRANSPORTATION COMMITTEE OF 8 JULY 2009 - LAND SURPLUS TO REQUIREMENTS AT MAIN STREET, MOSSEND 6. With reference to paragraph 4 of the Minute of the meeting of the Planning and Transportation Committee held on 8 July 2009, when that Committee, having considered a report (docketed as relative to the meeting of that Committee) dated 1 June 2009 by the Head of Planning and Development, had agreed to declare land extending to 176 square metres, or thereby, at Main Street, Mossend surplus to operational requirements and to refer the matter to this Sub-Committee for consideration, the Sub-Committee considered the report. 693 POLICY AND RESOURCES (PROPERTY3 SUB - 1 September 2009 Decided: that the Head of Property Services be authorised to deal with land extending to 176 square metres, or thereby, at Main Street, Mossend, as shown on the plan attached to the report, in terms of the policy on surplus land and property. REMITS FROM PLANNING AND TRANSPORTATION COMMITTEE OF 13 AUGUST 2009 - LAND SURPLUS TO REQUIREMENTS (1) LAND AT WHIFFLET RAIL STATION, COATBRIDGE 7. With reference to paragraph 12 of the Minute of the meeting of the Planning and Transportation Committee held on 13 August 2009, when that Committee, having considered a report (docketed as relative to the meeting of that Committee) dated 21 July 2009 by the Head of Planning and Development, had agreed to declare land extending to 22 square metres, or thereby, at Whifflet Railway Station, Coatbridge surplus to operational requirements and to refer the matter to this Sub-Committee for consideration, the Sub-Committee considered the report. Decided: that the Head of Property Services be authorised to deal with land extending to 22 square metres, or thereby, at Whifflet Rail Station, Coatbridge, as shown on the plan attached to the report, in terms of the policy on surplus land and property. (2) LAND AT SMITH AVENUE, WISHAW 8. With reference to paragraph 13 of the Minute of the meeting of the Planning and Transportation Committee held on 13 August 2009, when that Committee, having considered a report (docketed as relative to the meeting of that Committee) dated 21 July 2009 by the Head of Planning and Development, had agreed to declare land extending to 3,500 square metres, or thereby, at Smith Avenue, Wishaw surplus to operational requirements and to refer the matter to this Sub-Committee for consideration, the Sub-Committee considered the report. Decided: that the Head of Property Services be authorised to deal with land extending to 3,500 square metres, or thereby, at Smith Avenue, Wishaw, as shown on the plan attached to the report, in terms of the policy on surplus land and property. REMIT FROM LEARNING AND LEISURE SERVICES COMMITTEE OF 18 AUGUST 2009 - BUILDING AND SITE SURPLUS TO EDUCATIONAL REQUIREMENTS AT CALDERHEAD NURSERY SCHOOL, SHOTTS 9. With reference to paragraph 16 of the Minute of the meeting of the Learning and Leisure Services Committee held on 18 August 2009, when that Committee, having considered a report (docketed as relative to the meeting of that Committee) dated July 2009 by the Head of Educational Resources, had agreed to declare the building and site at Calderhead Nursery School, Shotts surplus to the operational requirements of Learning and Leisure Services and to refer the matter to this Sub-Committee for consideration, the Sub-Committee considered the report. Decided: that the Head of Property Services be authorised to deal with the building and site of Calderhead Nursery School, Kirk Road, Shotts, as shown on the plan attached to the report, in terms of the policy on surplus land and property. 694 POLICY AND RESOURCES (PROPERTY3 SUB - 1 September 2009 REMITS FROM HOUSING AND SOCIAL WORK SERVICES COMMITTEE OF 19 AUGUST 2009 (1) CHRYSTON HOUSING AND SOCIAL WORK OFFICE - PROPERTY SURPLUS TO REQUIREMENTS 10. With reference to paragraph 16 of the Minute of the meeting of the Housing and Social Work Services Committee held on 19 August 2009, when that Committee, having considered a report (docketed as relative to the meeting of that Committee) dated July 2009 by the Head of Housing and Social Work Resources, had agreed to declare the Chryston Housing and Social Work Office surplus to the requirements of Housing and Social Work Services and to refer the matter to this Sub-Committee for consideration, the Sub-Committee considered the report. Decided: that the Head of Property Services be authorised to deal with the Chryston Housing and Social Work Office in terms of the policy on surplus land and property. (2) LAND SURPLUS TO OPERATIONAL REQUIREMENTS - VARIOUS SITES 11, With reference to paragraph 17 of the Minute of the meeting of the Housing and Social Work Services Committee held on 19 August 2009, when that Committee, having considered a report (docketed as relative to the meeting of that Committee)