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BET Regular Meeting Webinar Packet 11-16-2020

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BET Regular Meeting Webinar Packet 11-16-2020 TOWN OF GREENWICH REGULAR MEETING OF THE BOARD OF ESTIMATE AND TAXATION VIRTUAL WEBINAR Monday, November 16, 2020 – 6:30 PM Join Zoom Webinar Please click the link below to join the webinar: https://greenwichct.zoom.us/j/93796042270?pwd=bFdOK1FRMlgxb2x2SDZISVFUSzNhQT09 Password: 0800917 Or iPhone one-tap: US: +16465189805,,93796042270#,,1#,0800917# or 8778535257,,93796042270#,,1#,0800917# (Toll Free) Or Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 646 518 9805 or 877 853 5257 (Toll Free) or 888 475 4499 (Toll Free) or 833 548 0276 (Toll Free) or 833 548 0282 (Toll Free) Webinar ID: 937 9604 2270 Password: 0800917 AGENDA 1. Call to Order and Pledge of Allegiance 2. Requests for Budget Adjustments ROUTINE APPLICATIONS Number Department Amount Purpose HD-2 Health $ 43,311 Approval to Use F403 Various PHEP Grant HD-3 Health $ 115,597 Approval to Use F403 Various ELC Covid 19 Grant NON-ROUTINE APPLICATIONS PW-2 Public Works $2,500,000 Additional Appropriation B312 59620 South Stanwich Road Causeway FI-2 Bonding resolution authorizing $2,500,000 of borrowings to finance the South Stanwich Road Causeway. 3. Assessor’s Report 4. Comptroller’s Report 5. Treasurer’s Reports showing investing portfolio activity for the month of October 2020 6. BET Standing Committee Reports: ☐ Audit ☐Budget ☐Human Resources ☐ Investment ☐Law ☐Policy/Procedures 7. BET Liaison Reports: ☐ ☐ CD Block Grant ☐Assessor/Tax Collector Education ☐Finance/Comptroller ☐Public Safety ☐Retirement ☐N.W. Board ☐Information Technology ☐Public Works ☐Parks & Recreation 8. BET Special Project Team Reports ☐Labor Contracts ☐Fire Study 9. Old Business: 10. New Business: • Tax Collector Policy regarding delinquent property taxes • Tax Policy for Residential Real Property Owned by Private Schools • COVID-19 Grants - Discussion and approval of resolutions to accept COVID-19 grant funds • Acceptance of OPEB Actuary Report 11. Chair’s Report 12. Approval of the BET Regular Committee Meeting Minutes of: • October 19, 2020 – Regular Meeting Webinar • October 29, 2020 – Special Meeting Webinar 13. Adjournment Next meeting scheduled for Thursday, December 17, 2020 at 6:30 P.M. Michael S. Mason, Chair The Town complies with all applicable federal and state laws regarding non-discrimination, equal opportunity, affirmative action, and providing reasonable accommodations for persons with disabilities. If you require an accommodation to participate, please contact the Commissioner of Human Services at 203-622-3800 or [email protected] as soon as possible in advance of the event. Town Of Greenwich Request Form For Budget Adjustments BET Meeting Date: Nov-20 Application #: PW 2 Department & Division: DPW Action Requested: Additional Appropriation Date of Submission: October 7, 2020 Fund Dept Object Project Desc Amount To: B 312 59620 South Stanwich Road Causeway 2,500,000.00 From: 2,500,000.00 Justification of Request: Emergency request ‐ please see attached explanation. Board Chairman Department Head: Certified correct as to computations and amounts shows as appropriations to date and unencumbered balances, with any changes given. Date: Comptroller: The following action was taken at a meeting of the Board of Estimate and Taxation held on: Vote Clerk of the Board: Email this form as a PDF along with any supporting documentation (in PDF Format) PW – 2 November 2020 This is an interim request for an estimated $2.5 million dollars for the repair of the South Stanwich Causeway over Rockwood Lake. The following describes the drivers for this request. South Stanwich Road runs between North Street and Taconic Road, crossing Aquarion Water Company’s (Aquarion) Rockwood Lake reservoir. The portion crossing the reservoir is an approximately 500 foot long causeway, formed of dry laid stones with a full depth section of pavement (roadway) on top. A small stone culvert is built into the bottom of the causeway. Water can move freely between the north and south sections of the reservoir through the culvert and the causeway itself. The causeway is a one lane roadway approximately 14 feet wide; the approaches are two‐way. The road currently has a 4 ton weight limit which is expected to remain. Records indicate that the causeway has been in place for over a century, and was most likely built when the dam at the southerly portion of Rockwood Lake was put in place. During the week of September 14, 2020, an approximately 55 foot portion of the causeway’s southern face collapsed, undermining a portion of the roadway. When DPW was notified and called out to review the situation, the road was closed to vehicle traffic at that point. DPW quickly contacted one of its consultants, WMC Consulting Engineers (WMC), a firm experienced in bridge inspections, and design of bridges and other roadway infrastructure. We arranged for WMC to inspect the causeway, which included both visual and subsurface inspection techniques to evaluate its construction, its condition, and potential repair options. We also began our coordination efforts with Aquarion as the causeway is crossing an active public water supply. Both parcels adjacent to the causeway are owned by Aquarion; their permission will be required to access the area for repairs. In addition, they manage water level within the reservoir, also a critical factor affecting repairs. The inspection results indicate that a temporary/interim wall repair is not advisable as other segments of the causeway could be susceptible to the same type of collapse. At this point, the recommended repair approach to bring the causeway into a condition suitable to handle traffic across it is described in the following paragraph – and we must emphasize that this is still a work in progress and design details (e.g. dimensions) may be adjusted as work continues. The repair involves constructing additional walls on both the north and south sides of the existing causeway, to support the existing structure. The walls would be approximately 14+/‐ foot wide at their bottom, tapering to approximately 7 +/‐ at their top, coming to within 5+/‐ feet of the top of the current causeway. Approximately 425 feet of such walls is needed – note this length of wall is required on both sides of the causeway. The repair would also be dry laid stone, to continue to allow water to move as it does now through the causeway structure. A portion of the causeway’s road surface would be repaired, as well as segments of guide rail and fence along the causeway length. DPW has been working closely with WMC to prepare for a potential repair Winter 2020/2021 into Spring 2021. Work like this is best done when water use is lower, typically in the winter PW – 2 November 2020 months, and the reservoir level may be kept somewhat lower. Repairs are more complicated in high usage months and/or when reservoir levels are at full capacity. As the work must be done in the dry, if water levels are higher, keeping the work area dry and protected is more complicated. Given concerns expressed with respect to emergency services (e.g the Fire Department) and their use of the causeway, DPW has been proceeding with this as an emergency repair. Such repair, if approved and funded, would involve using one of the Town’s on call contractors to perform the repairs this winter/spring season. It is estimated that the repairs could be accomplished in approximately 3 months. Permitting would be undertaken immediately if the budget is approved. The initial estimate for this design concept is approximately $2.5 million which is still under review and refinement. This request is being made to the BET at this time in order to make the RTM’s deadline for the December 2020 meeting and have the potential to see repairs get underway in accordance with the timeframe described above. The estimate includes a large contingency that both DPW and WMC are reviewing, in the hopes of reducing this amount. However, we do need to note that construction may encounter unknowns given this location. We will bring any updates with us to the BET’s meetings on this interim request. 189 BALLA JOAN E TR 189 TACONIC RD 0 AQUARION WATER COMPANY 600 LINDLEY STREET 22 HEWETT THOMAS J & 22 SOUTH STANWICH ROAD 179 SCHWARTZ ALAN & SEAMAN NANCY W/S 179 TACONIC RD SOUTH STANWICH RD 664 AQUARION WATER COMPANY OF 600 LINDLEY STREET ð ") 40 169 SAPER JORDAN & RITTMASTER JILL W/S WEITZMAN STUART A & JANE G W/S 40 SOUTH STANWICH ROAD 169 TACONIC RD 0 30 60 120Feet This map was produced from the Town of Greenwich Geographic Information System. The Town expressly disclaims any liability that may result from the use of this map. 1 inch = 30 feet Map Printed: 11/4/2020; Copyright © 2013 by the Town of Greenwich. µ B - A - ROADWAY PLAN SCALE: 1" = 10'-0" SECTION A-A EXISTING SECTION B-B SCALE: 1 1/2" = 1'-0" (COLLAPSED) SCALE: 1 1/2" = 1'-0" THE INFORMATION, INCLUDING ESTIMATED QUANTITIES OF WORK SHOWN ON THESE SHEETS IS BASED ON LIMITED INVESTIGATIONS BY THE TOWN AND IS IN NO WAY WARRANTED TO INDICATE THE TRUE CONDITIONS OR ACTUAL QUANTITIES OR DISTRIBUTION OF QUANTITIES OF WORK WHICH WILL BE REQUIRED. SUPV. PREPARED FOR DESIGN WMC CONSULTING ENGINEERS TOWN OF GREENWICH DRAWN 101 FIELD POINT ROAD CHECKED WENGELL, McDONNELL & COSTELLO 87 HOLMES ROAD GREENWICH, CT 06830 NO. DATE DESCRIPTION NEWINGTON, CT 06111 DATE DRAFT(860) 667-9624 REVISIONS Town of Greenwich Date: 11/1/20 South Stanwich Causeway over Reservior Prepared By: KOE WMC Reference No: 20075.10 Checked By: K.J.M. Date: 11/3/2020 Conceptual Cost Estimate Retrofit ITEM NO. ROADWAY ITEMS UNIT QUANT. UNIT PRICE TOTAL COST 0202000 Earth Excavation C.Y. 115 $ 50.22 $ 5,775.30 0202529 Cut Bituminous Concrete Pavement L.F.
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