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Gloucester Hampton Newport News Poquoson Williamsburg/James City County York County Board of Trustees Meeting March 28 , 2017 5:30 PM Woodside Lane Campus Bldg B NEW HORIZONS REGIONAL EDUCATION CENTERS BOARD OF TRUSTEES REPRESENTING GLOUCESTER HAMPTON NEWPORT NEWS POQUOSON WILLIAMSBURG/JAMES CITY COUNTY YORK COUNTY AGENDA BOARD OF TRUSTEES MEETING March 28, 2017 Woodside Lane Campus Dinner Meeting - Heavy Hors d’oeuvres will be served promptly at 5:00 PM and the meeting will begin at 5:30 PM AGENDA NO. SUBJECT PRESENTER RECOMMENDATION CALL TO ORDER Ms. Simonds PUBLIC COMMENT: (Speakers who wish to address the Board should complete a speaker's card through the Clerk of the Board.) ANNOUNCEMENT OF CHANGES IN THE AGENDA: Mr. Johnson PROGRAM PRESENTATION: 2017-47 Governor’s School for Science and Technology Mrs. Wismer Information CONSENT AGENDA: (Items listed under this heading are approved by one motion without discussion unless a member of the Board or Superintendent requests that any item be removed from the consent agenda and voted upon separately.) 2017-48 Approval of Minutes – January 24, 2017 Ms. Simonds Action 2017-49 Personnel Report Mr. Johnson Action 2017-50 Financial Report Mr. Ragland Action BOARD ACTION: 2017-51 Board Net Assets Mr. Ragland Action 2017-52 CTE Program Fees Mr. Ray/Mr. Schaffer Action BOARD DISCUSSION: 2017-53 Directors’ Report Mr. Johnson Information A. 2017-2018 Proposed Budget B. Woodside Lane Renovation C. Dates for Awards Programs D. CTE Recruitment Report 2017-54 Announcements and Information Mr. Johnson Information 2017-55 Discussion of Current Issues for Board Members and/or Superintendents 2017-56 Closed Session (if necessary) Adjournment Page 1 March 28, 2017 TO: Members of the Board of Trustees and Superintendents FROM: Joseph Johnson, Executive Director Vikki Wismer, Governor’s School Director SUBJECT: 2017-47 Governor’s School for Science and Technology Presentation GSST Senior Honors Research and Mentorship Program A primary goal of the GSST is to provide students with an opportunity to conduct serious scientific research. All students take a junior year course in Research Methods and Ethics, which introduces research methodology, statistics, critical thinking skills, and skills of scientific writing and presentation. In their senior year, students design and conduct a year-long research project under the direction of a scientific, engineering, medical, or other professional in the community. The field component is supported by formal course work which guides students through the entire process, from the selection of a problem to the final presentation. In addition to their outside mentor, each student is assigned a faculty advisor to assist and evaluate mentorship research. The Project Major aspects of the mentorship experience include preparation of a formal written proposal for their project, oral presentation of proposal and status report at mid-year to GSST faculty and evaluators, final research document, and presentation of final results to a panel of professionals in appropriate fields at the GSST Spring Research Symposium. In addition, many students present their findings at local, regional, and national science competitions and symposia. Exceptional work has been published in professional journals. Students Presenters Michael Hendrickson, Phoebus HS, HCPS Mentor: Dr. David North, NASA Prototyping of Five Vertical takeoff and landing (VTOL) aircraft: Analysis of the Advantages and disadvantages of each in Regards to Complexity, controllability, endurance, and payload capacity. Joshua Glaab, Kecoughtan HS, HCPS Mentor: Dr. David North, NASA The comparison of five VTOL Configurations to each other to determine the best possible application of each. Marinova. Miroslava, Grafton HS, YCPS Mentor: Michael G. Jones NASA Evaluation and Design of Variable-Depth Acoustic Liner Configurations Steven Shamaiengar, Jamestown HS, WJCC Mentor: Dr. Douglas Higinbotham Jefferson Lab Frequentist Analysis of Rosenbluth Data: A Study of Proton Form Factor Measurement Page 2 March 28, 2017 TO: Members of the Board of Trustees and Superintendents FROM: Joseph Johnson, Executive Director Shelly Simonds, Chairman SUBJECT: 2017-48 Approval of Minutes The Chairman and I recommend that the minutes from the January 24, 2017 New Horizons Regional Education Centers Board of Trustees meeting be approved as presented. Attachment Page 3 New Horizons Regional Education Centers Board of Trustees Meeting Minutes January 24, 2017 The New Horizons Regional Education Centers’ Board of Trustees held its regularly scheduled meeting on January 24, 2017, at the Butler Farm campus in Hampton. The meeting was called to order by the Chair, Ms. Shelly Simonds, at 5:35 PM. Board Members Present: Superintendents Present: Ms. Shelly Simonds Dr. Shandor Mr. Charles Records Dr. Walter Clemons Dr. Robert George Dr. Ashby Kilgore Dr. Reginald Woodhouse Dr. Jennifer Parish Mr. Steve Kast Dr. Jeffrey Smith Mr. Jim Kelly Dr. Olwen Herron Welcome Appointed/Reappointed Board Members: Ms. Simonds welcomed new Board members Mr. Jim Kelly, representing Williamsburg-James City County and Mr. Steve Kast, representing Poquoson City. She also recognized the reappointment of Dr. George, YCSD and Mr. Records, GCPS. Selection of Vice-Chair: Ms. Simonds announced the need to select a new Vice-Chair due to Mr. Hux resignation in being elected to Poquoson City Council. Ms. Simonds made a motion to nominate Mr. Records as Vice-Chair. She asked if there were any other nominations. There being none she moved to select Mr. Records as Vice-Chair. Dr. George seconded. Motion carried 6-0. Board Member Recognition: Mr. Johnson thanked the returning board members for their service and welcomed the new board members for joining the New Horizons board. Mr. Johnson also recognized Mr. Hux for his service from 2012-2016 and presented a clock for his dedication on the board. Public Comment: There were no public comments. Announcement of Changes in the Agenda: There were no changes in the Agenda with the exception that Closed Session was not be required. Consent Agenda: 2017-38 Approval of Minutes – December 20, 2016 Ms. Simonds stated the Minutes would need to be pulled for a separate vote as Dr. George was not in attendance at the December meeting and due to new board members. Ms. Simonds requested Dr. Herron to vote on behalf of Williamsburg-James City County. Mr. Records made a motion to approve the Minutes as presented. Dr. Woodhouse seconded the motion. The motion carried 4-0. Page 1 of 3 NHREC Board of Trustees Minutes January 24, 2017 2017-39 Personnel Report & 2017-40 Financial Report Ms. Simonds asked if there were any questions regarding the Personnel or the Financial Report; there were none. Dr. George made a motion to approve the Personnel and Financial Reports as presented and Mr. Kelly seconded the motion. The motion carried 6-0. Board Action: 2017-41 17-18 Budget Overview Mr. Johnson reviewed the Draft Budget Overview and Draft Cost Allocation He stated that the Cost Allocation is impacted by several factors: projected divisional special education enrollment; CTE and Governor’s School 3 year average enrollment; what other divisions do in terms of enrollment; and revenue/expenses. The Draft Budget Overview is based upon a 0% salary increase, proposed VRS increase, level Health Insurance premium costs; and implementation of Computer Networking/Cyber Security and Computer Programming Training Courses. NHREC will also experience a $40,000 revenue loss in state Occupational Prep funding. The Proposed Cost Allocation has a 2.7% increase being brought forward to be placed into divisional budgets for planning purposes, with a Draft Budget to be brought back to the Board in March, and final budget adoption in May. Ms. Simonds asked if there were any questions regarding the Proposed Draft Cost allocation. Mr. Kelly questioned the 3 year school average. Mr. Johnson explained the average was based on the 10 day enrollment for a 3 year period. Mr. Records questioned his understanding of the budget and Mr. Johnson stated he was correct that the 3 year averages and projections are what NHREC builds the budget and staffing on. The divisions are billed and reimbursed on the actual service days students attend for special education. There were no additional questions. Mr. Kilgore made a motion to approve the Draft Budget Overview and Draft Cost Allocation as presented and Mr. Records seconded the motion. The motion carried 6-0. Board Discussion: 2017-42 CTE Master Plan and Timeline Mr. Johnson gave an overview on the CTE Master Plan and Timeline to review the recommendations by Thomas P Miller Associates and Training Modernization Group (TMG) consultants primarily for the new board members. This provides an understanding of where NHREC was previously and the plans for NHREC for the next few years. There was a short discussion reviewing the college model with Thomas Nelson Community College, support services for students, whether students were getting into New Horizons programs and how the business liaisons were assisting with the Academy and when recommendations will be brought forward to the Board. 2017-43 Director’s Report ● February - Board Appreciation Month – Mr. Johnson thanked the board for their dedication and time to NHREC. ● February - CTE Month - Mr. Johnson pointed out that February is CTE Month. ● WL CTE Renovation – Mr. Johnson stated the renovation is moving along, all architecture drawings should be 95% complete January 30th and that the demolition permit has been submitted. Page 2 of 3 NHREC Board of Trustees Minutes January
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