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State of Florida Department of Transportation Procurement Office 605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

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State of Florida Department of Transportation Procurement Office 605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450 02-16 State of Florida Department of Transportation Procurement Office 605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450 REQUEST FOR PROPOSAL REGISTRATION ****************************************************************************** PLEASE COMPLETE AND RETURN THIS FORM ASAP E-MAIL TO JOYCE PLUMMER AT [email protected] ****************************************************************************** RFP Number: RFP-DOT-15/16-9019-JP Title: Pavement Marking Management System Proposal Due Date & Time (On or Before): Thursday, April 14, 2016 at 3:00PM Potential proposers should notify our office by returning this Registration Form as soon as possible after downloading. Complete the information below and e-mail this sheet only to the Florida Department of Transportation Procurement Office by e-mail to [email protected]. THE REQUEST FOR PROPOSAL DOCUMENT YOU RECEIVED IS SUBJECT TO CHANGE. Notice of changes (Addenda), will be posted on the Florida Vendor Bid System at www.myflorida.com , under this RFP number (click on “BUSINESS”, click on “Doing Business with the State”, under “Everything for Vendors and Customers”, click on “Vendor Bid System (VBS)”, then click on “Search Advertisements”, click on the drop- down arrow beside the box under Advertisement Type, select Competitive Solicitation, click on the drop-down arrow beside the box under Agency, select DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Advertisement Search. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting your proposal. Company Name: Address: City, State, Zip: Telephone: ( ) Fax Number: ( ) . Contact Person: Internet E-Mail Address: __________________________________________________ For further information on this process, e-mail or telephone: Joyce Plummer [email protected] (850) 414-4568. 1 Exhibit “C” PRICE PROPOSAL FORM RFP Number: RFP-DOT-15/16-9019-JP. FOB: Gainesville, Florida RFP Title: Pavement Marking Management System Services to be provided as specified in attached Exhibit “A”, Scope of Services. Quantity Price/Month/Vehicle* Mobile Retroreflectivity x $ _________ X 12 months = $________/yr (a) Unit (MRU) (Testing Vehicle) * Mobile Retroreflectivity Unit (Testing Vehicle) price per month includes the MRU (testing vehicle) itself (to be located in Gainesville, Florida, year round), mileage, vehicle/equipment maintenance and calibration, fuel, insurance, and all other MRU-related expenses. The vehicle monthly pricing shall NOT include any technician related expenses (e.g., salary, hours, travel, fringe, etc.). In addition, this MRU (testing vehicle) price shall NOT exceed a ceiling of $6,000 per unit per month. Skill Classification Quantity Hourly Rate On-Site Activity Coordinator* 01* x $______ X 2080 Hrs = $__________/yr (b) *only one person is required On-Site Mobile Retroreflectivity Technician(s) x $ X 2080 Hrs = $__________/yr (c) GRAND TOTAL PRICE PER YEAR (a+b+c) $__________________________ The above calculations will be used for the award decision only. The Method of Compensation in the contract will be issued with the Mobile Retroreflectivity Unit (Testing Vehicle) billed at a monthly rate per vehicle and the Skill Classifications billed at an hourly rate. The Skill Classifications work schedule will be an 80-hour biweekly schedule. The On-Site Mobile Retroreflectivity Technician(s) will be paid time and a half for any hours in excess of 80-hours biweekly. The On-Site Activity Coordinator is not eligible for overtime. The Consultant will visit each roadway as specified in the Scope of Services, Appendix A, and as determined by the Department’s Project Manager. Please list the price per month for the Mobile Retroreflectivity Unit, vehicle/equipment maintenance, fuel, and all other testing-related expenses. The equipment must remain at the State Materials Office located in Gainesville, Florida, year round. Authorized Travel will be reimbursed in accordance with Section 112.061, Florida Statutes. The consultant will complete a Consultant Travel Form for each trip and submit it with the invoice. The Department intends to award a 3-year contract. The Department reserves the right to cancel this contract for any reason within 30 days written notice. NOTE: Unit Rates must be stated specifically in dollars and cents, NOT a percentage increase. 2 MFMP Transaction Fee: All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the attached Form PUR 1000 General Contract Condition #14. However, all vendors should be aware that effective November 1st, 2015 through July 1st, 2016, in accordance with Senate Bill 2502-A, the Transaction Fee will change from one percent (1%) to seven-tenths of one percent (.70%) of the payment issued. The Transaction Fees imposed shall be based upon the date of issuance of the payment. NOTE: In submitting a response, the proposer acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions. ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the proposer. I certify that the response submitted is made in conformance with all requirements of the solicitation. Proposer: FEID # Address: City, State, Zip Authorized Signature: Date: Printed / Typed: Title: 3 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-030-60 Florida Statutes VENDOR CERTIFICATION REGARDING PROCUREMENT 287.135 SCRUTINIZED COMPANIES LISTS 06/11 Respondent Vendor Name: _____________________________________________________ Vendor FEIN: ___________________ Vendor’s Authorized Representative Name and Title: ___________________________________ Address: ______________________________________________________________________ City: _____________________ State: _____________________________ Zip: ______________ Phone Number: ____________________________________ Email Address: _ Section 287.135, Florida Statutes, prohibits agencies from contracting with companies, for goods or services of $1 million or more, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. Both lists are created pursuant to section 215.473, Florida Statutes. As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified above in the section entitled “Respondent Vendor Name” is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. I understand that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject company to civil penalties, attorney’s fees, and/or costs. Certified By: __________________________________________________________, who is authorized to sign on behalf of the above referenced company. Authorized Signature Print Name and Title:_________________________________________ 4 State of Florida Department of Transportation REQUEST FOR PROPOSAL RFP Title: Pavement Marking Management System RFP-DOT-15/16-9019-JP CONTACT FOR QUESTIONS: Joyce Plummer, Procurement Agent [email protected] Fax: (850) 414-4951 Phone: (850) 414-4568 605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450 5 I N T R O D U C T I O N S E C T I O N 1) INVITATION The State of Florida Department of Transportation, hereinafter referred to as the “Department”, requests written proposals from qualified Proposers to provide Pavement Marking Management System. It is anticipated that the term of the contract will begin on September 28, 2016 and be effective through September 27, 2019. The Department intends to award this contract to the responsive and responsible Proposer whose proposal is determined to be the most advantageous to the Department. After the award, said Proposer will be referred to as the “Vendor”. For the purpose of this document, the term "Proposer" means the prime Vendor acting on its own behalf and those individuals, partnerships, firms, or corporations comprising the Proposer team. The term "proposal" means the complete response of the Proposer to the Request for Proposals (RFP), including properly completed forms and supporting documentation. 2) TIMELINE Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Bid System at www.myflorida.com (click on “BUSINESS”, click on “Doing Business with the State”, under “Everything for Vendors and Customers”, click on “Vendor Bid System (VBS)”, click on “Search Advertisements”) under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting your proposal. ACTION / LOCATION DATE LOCAL TIME MANDATORY PRE-PROPOSAL CONFERENCE Tuesday, March 29, 2016 at 10:00AM Florida Department of Transportation State Materials Office 5007 NE 39th Avenue Building A – Spruce Conference Room Gainesville, Florida 332609 DEADLINE FOR TECHNICAL QUESTIONS - . Thursday, March 31, 2016 at 5:00PM (There is no deadline for administrative questions) PROPOSALS DUE, ON OR BEFORE - . Thursday, April 14, 2016 at 3:00PM (Technical and Price Proposal) Florida Department of Transportation Procurement Office
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