TOWN OF SMITHERS

Minutes of the Regular Meeting of Council held in Council Chambers, 1027 Aldous Street, Smithers, B.C., on Tuesday, February 13, 2007, at 7:30 p.m.

Council Present: Staff Present: Jim Davidson, Mayor Wallace Mah, Corporate Administrator/CAO Norm Adomeit, Councillor Deborah Sargent, DCAO/Director of Planning Cathryn Bucher, Councillor Clair Lee, Corporate Administrative Assistant Cress Farrow, Councillor Leslie Ford, Financial Administrator/Collector Bill Goodacre, Councillor Mark Allen, Director of Development Services Jo Ann Groves, Councillor. Keith Stecko, Fire Chief Penny Goodacre, Recording Secretary. Council Excused: Marilyn Stewart, Councillor. Staff Excused: Darcey Kohuch, Director of Operational Services Kelly Zacharias, Airport Manager/Deputy Fire Chief Amber Lyndon, Recreation Coordinator.

Media Present: B. Armstrong, CFTK-TV, and T. Barker, The Interior News.

Public Present R. Benham, P. Brienesse, C. Northrup, W. Vandenberg, J. Boonstra, V. Tolton, and D. Tolton.

CALL TO ORDER

1. Mayor Davidson called the meeting to order (7:32 p.m.).

APPROVAL OF AGENDA (including Supplemental Items)

1A. Adomeit/Bucher 07.0107 THAT Council approves the agenda, and the following supplemental items for AGENDA discussion later in the meeting (under Section 14): APPROVAL 14-1 Letter dated February 5, 2007, from C. Gagnier, General Manager, NovaGold Canada Inc., requesting a meeting with Council in March to discuss ongoing projects and economic development (0540-20).

14-2 Email dated February 8, 2007, from L. Malone, Canadian Wood Council, confirming receipt of the nomination of Town Hall in the institutional category for the 2007 awards (5280-16).

14-3 Email dated February 9, 2007, from H. Saefkow seeking endorsement for an application by the Bulkley Valley Arts Council’s for a Live Sites grant to upgrade the Della Herman Theatre (0360-20, 0470-04). CARRIED UNANIMOUSLY. Minutes of the Regular Meeting of Council held in Council Chambers, 1027 Aldous Street, Smithers, B.C., on Tuesday, February 13, 2007, at 7:30 p.m. Page 2

PUBLIC HEARING

2-1 & 2-2 Mayor Davidson opened the Public Hearing for “Zoning Amendment (06-04) PUBLIC Bylaw No. 1529” and “Official Community Plan Amendment (06-02) Bylaw HEARING No. 1530” (Tolton - 4459 Highway 16) at 7:33 p.m. BYLAWS 1529 & 1530 It was confirmed that no letters had been received relative to this particular public hearing.

Mayor Davidson called the first time for submissions to Bylaws No. 1529 and 1530.

R. Benham asked if these bylaws concerned Riverside Drive, as he found it confusing. Mayor Davidson replied that they did not.

No further written or verbal submissions were made to Bylaws No. 1529 and 1530.

Mayor Davidson called the second and third times for submissions to Bylaws No. 1529 and 1530 and, receiving none, closed the Public Hearing for Bylaws No. 1529 and 1530 at 7:35 p.m.

2-3 & 2-4 Mayor Davidson announced that a Public Hearing will take place at this PUBLIC meeting, but because of an error in the property description, a second Public HEARING Hearing will be held in approximately one month’s time. BYLAWS 1531 & 1532 Mayor Davidson opened the Public Hearing for “Zoning Amendment (06-05) Bylaw No. 1531” and “Official Community Plan Amendment (06-03) Bylaw No. 1532” (2163 Riverside Drive) at 7:36 p.m.

Mayor Davidson called the first time for submissions to Bylaws No. 1531 and 1532.

R. Benham, neighbouring landowner and resident of Riverside Drive, speaking on behalf of spouse J. Boyce, read a letter, which is attached to and forms part of these minutes as ‘Appendix A’.

Mayor Davidson thanked Mr. Benham and invited questions from Council. Council did not have any questions.

D. Sargent, Deputy Chief Administrative Officer/Director of Planning, confirmed that no letters had been received relative to this particular public hearing, although there were several telephone and counter enquiries.

P. Brienesse, 2175 Main Street, stated that when the proposal was originally brought to the Planning Committee for consideration, he supported it. Since that time he has been approached by concerned landowners and tenants wanting to know the differences between P-1 and P-2 zones. Minutes of the Regular Meeting of Council held in Council Chambers, 1027 Aldous Street, Smithers, B.C., on Tuesday, February 13, 2007, at 7:30 p.m. Page 3

Upon further investigation, it is Mr. Brienesse’s understanding that: a) the reason for rezoning is because the P-1 designation was changed in 2005 to a narrow designation that would no longer include such things as campgrounds; b) the rezoning to P-2 gives the landowner some options; c) the landowner’s plan to build a campground would require demolition of existing buildings, since the only auxiliary use allowed to a campground is one dwelling; d) if the owner decides not to operate a campground, at a later date, the single-family dwelling would become existing, non-conforming, but could not be ordered to be vacated; e) it is a quick workaround for having a single-family dwelling on a P-2 zone piece of land. Mr. Brienesse advised that he understands and agrees with the residents’ concerns.

Mr. Brienesse further stated his understanding that: a) the P-2 zone requires that a parcel of land be a minimum size of 16 hectares (39.5 acres) and this property appears to be between 10 and 15 acres; b) an existing non-conforming zoning could end up becoming a future existing non-conforming zoning, resulting in the owner not being able to build a campground because he does not meet the size requirements.

Mayor Davidson thanked Mr. Brienesse and again stated that there will be another public hearing in approximately one month. It will be re-advertised with the correct legal description.

Mayor Davidson confirmed that it is not necessary for tonight’s speakers to appear at the next public hearing, but that they may if they so wish, in order to speak on another point.

Mayor Davidson called the second and third times for submissions to Bylaws No. 1531 and 1532 and, receiving none, closed the Public Hearing for Bylaws No. 1531, and 1532 at 7:50 p.m.

APPROVAL OF MINUTES

3-1 Adomeit/Farrow 07.0108 THAT the minutes of the Regular Meeting of Council held January 23, 2007, be REG JAN 23 adopted. CARRIED UNANIMOUSLY.

3-2 Groves/Adomeit 07.0109 THAT the minutes of the Committee of the Whole meeting held January 23, C.O.W. 2007, be adopted. JAN 23 CARRIED UNANIMOUSLY.

3-3 Bucher/Goodacre 07.0110 THAT the minutes of the Committee of the Whole meeting held February 6, C.O.W. 2007, be adopted. FEB 6 CARRIED UNANIMOUSLY. Minutes of the Regular Meeting of Council held in Council Chambers, 1027 Aldous Street, Smithers, B.C., on Tuesday, February 13, 2007, at 7:30 p.m. Page 4

BUSINESS ARISING FROM THE MINUTES

4-1 Adomeit/Farrow 07.0111 THAT Report ADM 07-009 dated January 30, 2007, from W. Mah, Chief ITEMS Administrative Officer, regarding items being made public from the Special (In- MADE Camera) Meeting of Council held January 9, 2007, be received; PUBLIC AND THAT the following items be placed on the public agenda: (0640-01). 8.1 Canadian Helicopters Lease Renewal Adomeit/Stewart THAT Report ADM 07-003 dated December 29, 2006, from C. Lee, Corporate Administrative Assistant, presenting a three-year lease renewal for Canadian Helicopters, be received and the lease, as presented be renewed for three years (0870-20; 8400-03/Vault). CARRIED UNANIMOUSLY. 07-008. CARRIED UNANIMOUSLY.

4-2 Item 9-3 - Regular Meeting of Council - January 9, 2007 07.0112 TILMA Farrow/Goodacre THAT the letter dated January 24, 2007, from R. Taylor, Executive Director, Union of British Columbia Municipalities replying to D. Sargent’s letter dated January 15, 2007, regarding the Trade, Investment, and Labour Mobility

Agreement, be received (0230-30). CARRIED UNANIMOUSLY.

07.0113 Goodacre/Bucher THAT Council directs Administration to continue to gather information regarding the Trade, Investment, and Labour Mobility Agreement (TILMA), and apprise Council of further developments regarding TILMA stemming from the provincial government, the Union of British Columbia Municipalities, and the work of other municipalities. CARRIED UNANIMOUSLY.

4-3 Item 9-8 - Regular Meeting of Council - January 9, 2007 07.0114 POLE-TO- Adomeit/Farrow POLE THAT the letter dated February 6, 2007, from K. Schwab, Education Team, SCHWAB Pole-to-Pole Leadership Institute, replying to the letter from C. Lee, Corporate Administrative Assistant, requesting sponsorship, be received (0530-05).

CARRIED UNANIMOUSLY.

Goodacre/Adomeit 07.0115 THAT K. Schwab be apprised of any questions Council may have regarding sponsorship for participation in the Pole-to-Pole Leadership Project, and future Council meeting dates, so that a conference call or delegation may be arranged. CARRIED UNANIMOUSLY. Minutes of the Regular Meeting of Council held in Council Chambers, 1027 Aldous Street, Smithers, B.C., on Tuesday, February 13, 2007, at 7:30 p.m. Page 5

PETITIONS AND DELEGATIONS

5-1 J. Boonstra and W. Vandenberg of the Sparrow Christian Housing Society SPARROW requested that Council consider providing a grant or waiving property taxes for HOUSING Lots 4, 5, 6, Block B, Plan PRP14843 in Willowvale Subdivision. Mr. Boonstra SOCIETY thanked the Town for its cooperation in the past. Mr. Boonstra explained that TAXES the financial statement included in the grant application is from 2005. Mayor Davidson asked about the Society’s plans regarding construction timelines, noting that the property was intended to be built on at the time of purchase. Mr. Vandenberg advised that: a) fundraising efforts in 2006 brought in $28,000; b) the Society has tentative blueprints and is working with the Director of Planning to achieve maximum density; c) the basic concept includes eight individual units, five 5 respite units, a common area, and a manager’s area; d) the units are independent living units and they provide an option to handicapped citizens of which there are 40 in Smithers and 70 in the area; e) this may be Phase 1; and f) the Board is looking at using two lots for the building. Mr. Boonstra indicated that the Society: a) would like to hold the third lot for future expansion; b) intends to submit a rezoning application, from R-3 to P-2; c) met with BC Housing; d) has a draft operating budget; and e) is ready to build subject to financing. Councillor Farrow explained that the Town collects taxes on behalf of other organizations. L. Ford, Financial Administrator/Collector, clarified that the municipality’s portion of property taxes is approximately $1,860 of their total tax bill of approximately $3,200. Mayor Davidson asked Mr. Boonstra and Mr. Vandenberg to come back to Council for further discussion should the Society not begin construction within the time limit set out in the original agreement. He wished the Society well and advised that they will be informed of Council’s decision regarding their request.

COUNCIL REPORTS:

COUNCILLOR ADOMEIT 6-1 None.

COUNCILLOR BUCHER

6-2-1 Bucher/Adomeit 07.0116 THAT the report from the Northern BC Film Commission dated December 2006, NORTHERN be received (6900-01). BC FILM CARRIED UNANIMOUSLY. COMMISSION Councillor Bucher pointed out that Smithers is co-hosting a Locations Tour being held February 19, 2007.

Minutes of the Regular Meeting of Council held in Council Chambers, 1027 Aldous Street, Smithers, B.C., on Tuesday, February 13, 2007, at 7:30 p.m. Page 6

6-2-2 Bucher/Farrow 07.0117 THAT the Visitor Information Statistics from the Smithers District Chamber of VISITOR Commerce for the period ending January 31, 2007, be received (0230-20). INFO STATS CARRIED UNANIMOUSLY.

6-2-3 Bucher/Farrow 07.0118 THAT the letter dated January 29, 2007, from J. Mucha, BUILDING Communications/Program Assistant, BC Healthy Communities, regarding the THE Town’s “Building the Community Core” funding application, be received (0360- COMMUNITY CORE 20). CARRIED UNANIMOUSLY.

6-2-4 Bucher/Goodacre 07.0119 THAT the report dated February 7, 2007, from Councillor Bucher and Councillor ABORIGINAL Goodacre regarding the creation of an Aboriginal Liaison position (an initiative LIAISON that originated through the “Building the Community Core” program), be received; AND THAT Council contributes $2,500 to an Aboriginal Liaison position in partnership with the following: a) Bridging Committee; b) Office of the Wet’suwet’en; c) Moricetown Band; d) Dze L K’ant Friendship Centre; e) Community Futures Development Corporation of Nadina; f) Social Planning Committee; and g) BC Healthy Communities; AND THAT Council strikes a steering committee to work in conjunction with the appropriate organizations and agencies to develop the job description, determine the deliverables, and define the realm of responsibility for the Aboriginal Liaison position. OPPOSED: COUNCILLOR GROVES. CARRIED .

COUNCILLOR FARROW

6-3-1 Farrow/Adomeit 07.0120 THAT the minutes of Regional District of Bulkley-Nechako meetings held RDBN January 11, 2007, be received: a) Meeting No. 1; b) Environmental Services JAN 11 Committee; and c) Strategic Development and Alcan Liaison Committee. CARRIED UNANIMOUSLY. 6-3-2 Farrow/Bucher 07.0121 THAT the minutes of the Regional District of Bulkley-Nechako Emergency RDBN Executive Committee meeting held December 18, 2006, be received. EMERG EXEC DEC 18 CARRIED UNANIMOUSLY.

6-3-3 Farrow/Adomeit 07.0122 THAT the letter of resignation dated January 19, 2007, from R. Murray, Area ‘B’ MURRAY Director, Regional District of Bulkley-Nechako, be received. AREA ‘B’ CARRIED UNANIMOUSLY. Minutes of the Regular Meeting of Council held in Council Chambers, 1027 Aldous Street, Smithers, B.C., on Tuesday, February 13, 2007, at 7:30 p.m. Page 7

COUNCILLOR GOODACRE

6-4-1 Goodacre/Adomeit 07.0123 THAT the minutes of the Recycling Committee meeting held January 24, 2007, RECYLCING be received (0540-20). JAN 24 CARRIED UNANIMOUSLY. Councillor Goodacre mentioned that he has advised M. Fisher, Grendel Group, that the Town’s refundable containers are donated to the Special Olympics organization.

6-4-2 Goodacre/Bucher 07.0124 THAT the agenda for the Annual General Meeting of the Bulkley Valley MUSEUM Historical and Museum Society being held February 15, 2007, be received AGM (7930-02). CARRIED UNANIMOUSLY.

COUNCILLOR GROVES

6-5-1 Groves/Farrow 07.0125 THAT the minutes of the Economic Development Committee meeting held ECON DEV February 6, 2007, be received (0540-20). FEB 6 CARRIED UNANIMOUSLY.

Councillor Bucher noted that “rubber traffic” should be amended to “rubber tire traffic” on Page 6-5-1 of the minutes.

Councillor Groves thanked Councillors Bucher and Goodacre for attending the Economic Development Committee meeting on February 6, 2007.

07.0126 Groves/Farrow KEMESS THAT Council sends a letter to the provincial government requesting that the Kemess North Copper Gold Mine Project Joint Review Panel move to making an approval decision by the end of the current ninety day delay that allows the Gitxsan First Nations time to provide their input; AND THAT Council requests the provincial government to lobby the federal government concerning the lack of timelines in their assessment process of mining projects; AND THAT Council also sends a letter directly to the federal government to express its concerns. CARRIED UNANIMOUSLY.

Councillor Groves presented a “Spirit of the Mountains” t-shirt to Mayor Davidson. Mayor Davidson advised that a presentation medal was given to Frank Sampson, icon designer, at the opening ceremonies of the Western Canadian Cross-Country Ski Championships.

Minutes of the Regular Meeting of Council held in Council Chambers, 1027 Aldous Street, Smithers, B.C., on Tuesday, February 13, 2007, at 7:30 p.m. Page 8

COUNCILLOR STEWART

6-6-1 Bucher/Farrow 07.0127 THAT the minutes of the Smithers Health Watch Advisory Committee meeting HEALTH held January 29, 2007, be received (0540-20). WATCH CARRIED UNANIMOUSLY. JAN 29

MAYOR DAVIDSON

6-7-1 Bucher/Adomeit 07.0128 THAT the letter dated January 18, 2007, from W. Sam, Acting Mayor, Village of ICBC Burns Lake, presenting a photograph of Council, in acknowledgement of Burns CHALLENGE Lake’s win over Smithers in the 2006 ICBC Crash Test Challenge, be received; AND THAT the photograph be prominently displayed in the Town Office (0470- 20). CARRIED UNANIMOUSLY.

6-7-2 Adomeit/Farrow 07.0129 THAT the minutes of the Regular Meeting of the Interim Board of Directors for OBAC the Omineca Beetle Action Coalition held November 25, 2006, be received. CARRIED UNANIMOUSLY.

6-7-3 Adomeit/Bucher 07.0130 THAT the Omineca Beetle Action Coalition Newsletter, January 2007, be OBAC received (0230-40). CARRIED UNANIMOUSLY.

6-7-4 Mayor Davidson advised Council that February 19 to 23, 2007, is “Chamber CHAMBER Week” and R. Wickson, Chair, BC Chamber of Commerce will be meeting with WEEK Council on February 21, 2007, at 10:30 a.m.

6-7-5 Farrow/Bucher 07.0131 THAT the report dated February 9, 2007, from Mayor Davidson regarding NORTHWEST Northwest Premium Meat, be received. PREMIUM CARRIED UNANIMOUSLY. MEAT

07.0132 Goodacre/Bucher THAT letters of support be provided to Northwest Premium Meat: a) to secure “Community Solutions” grant funding; and b) to reiterate Council’s continued support for NDI funding. CARRIED UNANIMOUSLY.

6-7-6 Mayor Davidson displayed the special envelope from the City of Quesnel, QUESNEL commemorating the fifteenth anniversary of the Gold Rush Trail Sled Dog Mail TH 15 GOLD Run (Item 11-12). RUSH TRAIL SLED DOG MAIL RUN Minutes of the Regular Meeting of Council held in Council Chambers, 1027 Aldous Street, Smithers, B.C., on Tuesday, February 13, 2007, at 7:30 p.m. Page 9

STAFF (A) REPORTS

7A-1 Farrow/Bucher 07.0133 THAT E. Blix, 1527 Columbia Drive, be sent a copy of the Town’s letter to CN BLIX dated January 19, 2007, in response to his request for information on steps the TRAFFIC Town has taken regarding road traffic delays experienced at the Dahlie Road DELAYS AT level crossing, as recommended in Report DEV 07-11 dated February 7, 2007, RAILWAY from M. Allen, Director of Development Services (0430-20). CROSSINGS CARRIED UNANIMOUSLY.

7A-2 Farrow/Adomeit 07.0134 THAT Report ADM 07-011 dated February 7, 2007, from C. Lee, Corporate SPIRIT Administrative Assistant, recommending that Council considers committing to SQUARE the planning process (up to $20,000 for Phase 1) and development (up to PROGRAM $200,000 for Phase 2) of a Town Square at Central Park, through the B.C. Spirit Squares Program, be tabled for discussion at a future Committee of the Whole meeting; AND THAT Administration report back to Council after researching information regarding previous commitments by past Councils regarding the Central Park site (1855-20/Spirit). CARRIED UNANIMOUSLY.

STAFF (B) REPORTS

7B None.

BYLAWS

8-1 “Zoning Amendment (06-04) Bylaw No. 1529” (Tolton - 4459 Highway 16) 07.0135 BYLAW 1529 Farrow/Adomeit THAT Bylaw No. 1529, cited as “Zoning Amendment (06-04) Bylaw No. 1529”, be read a third time. CARRIED UNANIMOUSLY. 07.0136 Farrow/Adomeit THAT Bylaw No. 1529, cited as “Zoning Amendment (06-04) Bylaw No. 1529”, be adopted. CARRIED UNANIMOUSLY.

8-2 “Official Community Plan Amendment (06-02) Bylaw No. 1530” (Tolton - 4459 07.0137 Highway 16) BYLAW 1530 Farrow/Adomeit THAT Bylaw No. 1530, cited as “Official Community Plan Amendment (06-02) Bylaw No. 1530”, be read a third time. CARRIED UNANIMOUSLY. 07.0138 Farrow/Adomeit THAT Bylaw No. 1530, cited as “Official Community Plan Amendment (06-02) Bylaw No. 1530”, be adopted. CARRIED UNANIMOUSLY Minutes of the Regular Meeting of Council held in Council Chambers, 1027 Aldous Street, Smithers, B.C., on Tuesday, February 13, 2007, at 7:30 p.m. Page 10

8-3 a) “Zoning Amendment (06-05) Bylaw No. 1531” (2163 Riverside Drive) 07.0139 BYLAW 1531 Farrow/Groves THAT second reading of Bylaw No. 1531, cited as “Zoning Amendment (06-05) Bylaw No. 1531” (2163 Riverside Drive) be rescinded, in order to correct the legal description, as recommended in Report DEV 07-009 dated February 2, 2007, from D. Sargent, DCAO/Director of Planning. CARRIED UNANIMOUSLY.

8-3 b) “Official Community Plan Amendment (06-03) Bylaw No. 1532” (2163 Riverside 07.0140 Drive) BYLAW 1532 Groves/Bucher THAT second reading of Bylaw No. 1532, cited as “Official Community Plan Amendment (06-03) Bylaw No. 1532” (2163 Riverside Drive) be rescinded, in order to correct the legal description. CARRIED UNANIMOUSLY.

8-4 “Zoning Amendment (06-06) Bylaw No. 1534” (Daycare/Text Amendment) 07.0141 BYLAW 1534 Farrow/Bucher THAT Bylaw No. 1534, cited as “Zoning Amendment (06-06) Bylaw No. 1534” (Daycare/Text Amendment), be read a third time.

CARRIED UNANIMOUSLY. 07.0142 Farrow/Bucher THAT Bylaw No. 1534, cited as “Zoning Amendment (06-06) Bylaw No. 1534” (Daycare/Text Amendment), be adopted. CARRIED UNANIMOUSLY.

8-5 “Zoning Amendment (06-07) Bylaw No. 1535” (2760 Powell Road) 07.0143 BYLAW 1535 Farrow/Adomeit THAT Bylaw No. 1535, cited as “Zoning Amendment (06-07) Bylaw No. 1535” (2760 Powell Road) be read a first time, as recommended in Report DEV 07- 007 dated January 25, 2007, from D. Sargent, DCAO/Director of Planning.

CARRIED UNANIMOUSLY.

07.0144 Farrow/Bucher THAT Bylaw No. 1535, cited as “Zoning Amendment (06-07) Bylaw No. 1535” (2760 Powell Road), be read a second time. CARRIED UNANIMOUSLY.

8-6 a) “Zoning Amendment (06-08) Bylaw No. 1536” (Fourth Avenue) Minutes of the Regular Meeting of Council held in Council Chambers, 1027 Aldous Street, Smithers, B.C., on Tuesday, February 13, 2007, at 7:30 p.m. Page 11

07.0145 BYLAW 1536 Farrow/Adomeit THAT Bylaw No. 1536, cited as “Zoning Amendment (06-08) Bylaw No. 1536” (Fourth Avenue) be read a first time, as recommended in Report DEV 07-008 dated January 25, 2007, from D. Sargent, DCAO/Director of Planning.

CARRIED UNANIMOUSLY. Farrow/Bucher 07.0146 THAT Bylaw No. 1536, cited as “Zoning Amendment (06-08) Bylaw No. 1536” (Fourth Avenue) be read a second time. CARRIED UNANIMOUSLY.

8-6 b) “Official Community Plan Amendment (06-04) Bylaw No. 1537” (Fourth Avenue) 07.0147 BYLAW 1537 Farrow/Bucher THAT Bylaw No. 1537, cited as “Official Community Plan Amendment (06-04) Bylaw No. 1537” (Fourth Avenue) be read a first time.

CARRIED UNANIMOUSLY.

07.0148 Farrow/Bucher THAT Bylaw No. 1537, cited as “Official Community Plan Amendment (06-04) Bylaw No. 1537” (Fourth Avenue) be read a second time. CARRIED UNANIMOUSLY.

8-7 “Zoning Amendment (06-09) Bylaw No. 1538” (1492 Main Street) 07.0149 BYLAW 1538 Farrow/Adomeit THAT Bylaw No.1538, cited as “Zoning Amendment (06-09) Bylaw No. 1538” (1492 Main Street) be read a first time, as recommended in Report DEV 07-009 dated January 26, 2007, from D. Sargent, DCAO/Director of Planning.

CARRIED UNANIMOUSLY. 07.0150 Farrow/Adomeit THAT Bylaw No.1538, cited as “Zoning Amendment (06-09) Bylaw No. 1538” (1492 Main Street) be read a second time. CARRIED UNANIMOUSLY

CORRESPONDENCE - (A) ITEMS 9-1 Farrow/Bucher 07.0151 THAT a letter of support be sent, to accommodate the City of Prince George’s P.G. 2011 bid application to host the 2011 Western Canada Summer Games, as WESTERN requested in the letter dated January 24, 2007, from Mayor C. Kinsley, City of CANADA Prince George (0470-20). GAMES OPPOSED: COUNCILLORS ADOMEIT AND GROVES. CARRIED.

9-2 Goodacre/Farrow 07.0152 THAT the letter dated January 24, 2007, from W. Hromatka, 4075 7th Avenue, HROMATKA seeking remedies on the handling of snow deposited into his driveway by Town SNOW plows, be referred to Administration for a response (6425-13). PLOWING CARRIED UNANIMOUSLY.

9-3 Goodacre/Bucher Minutes of the Regular Meeting of Council held in Council Chambers, 1027 Aldous Street, Smithers, B.C., on Tuesday, February 13, 2007, at 7:30 p.m. Page 12

07.0153 THAT the letter dated January 2007 from the Grendel Group seeking donations GRENDEL for the fundraising auction being held February 24, 2007, be received (0530- AUCTION 05). CARRIED UNANIMOUSLY.

9-4 Adomeit/Farrow 07.0154 THAT the letter received January 25, 2007, from L. Fletcher, Acting President, BYLAW License Inspectors and Bylaw Officers’ Association of British Columbia, inviting OFFICERS communities to host the 2007 Conference, be received; CONF AND THAT the License Inspectors and Bylaw Officers’ Association of British Columbia be advised that due to insufficient notice the Town of Smithers is not able to take advantage of this economic opportunity (0390-01). CARRIED UNANIMOUSLY.

9-5 Farrow/Bucher 07.0155 THAT the invitation dated January 26, 2007, from M. Arcand, BC Forest Safety CROSS- Council and RoadHealth Coordinator, to attend the second Crossroads ROADS Conference, aimed at reducing motor vehicle crashes in Northern BC, being CONF held October 16 and 17, 2007, in Prince George, be received (0500-05). CARRIED UNANIMOUSLY.

9-6 Farrow/Bucher 07.0156 THAT the letter dated January 29, 2007, from G. Greene, Rotary Club of ROTARY Smithers, updating Council on the status of the proposed walking/cycling bridge BRIDGE project, be received (0530-05). CARRIED UNANIMOUSLY.

9-7 Bucher/Farrow 07.0157 THAT the email dated January 30, 2007, from M. Khaira, Coordinator, Order of ORDER OF British Columbia, Honour and Awards Secretariat, seeking nominations for BC 2007 Order of British Columbia awards, be received (1425-02). CARRIED UNANIMOUSLY.

9-8 Farrow/Bucher 07.0158 THAT Mayor Davidson be authorized to address delegates at the Diocesan CATHOLIC Council Convention on April 14, 2007, as requested in the letter dated WOMEN’S January 27, 2007, from E. Bouvier, Secretary of Convention Committee, LEAGUE Catholic Women’s League of Canada (0220-01). CONVENTION CARRIED UNANIMOUSLY.

9-9 Farrow/Adomeit 07.0159 THAT the letter received February 2, 2007, from B. Penner, Minister of PITCH-IN Environment, seeking participants for the 2007 Pitch-In campaign, be received CAMPAIGN (5360-10). CARRIED UNANIMOUSLY.

9-10 Bucher/Groves 07.0160 THAT the letter dated February 1, 2007, from G. Higginson, President, Navy Minutes of the Regular Meeting of Council held in Council Chambers, 1027 Aldous Street, Smithers, B.C., on Tuesday, February 13, 2007, at 7:30 p.m. Page 13

CADETS League of Smithers, inviting Council to attend the Freedom of the Municipality TH 40 ceremony being held June 2, 2007, in conjunction with the Cadet Corps 40th ANNIVERS- Anniversary celebrations, be received; ARY AND THAT a letter of thanks be sent to G. Higginson, President, Navy League of Smithers (0290-01). CARRIED UNANIMOUSLY.

9-11 Adomeit/Goodacre 07.0161 THAT the letter dated January 30, 2007, from S. Mueller, Administrator, SCSA Smithers Community Services Association, requesting the Town’s assistance in HOMELESS determining a location for housing and support services for the homeless and SHELTER homeless at risk, be received (0230-30). LOCATION CARRIED UNANIMOUSLY. 07.0162 Goodacre/Bucher THAT a Working Group be formed consisting of Smithers Community Services Association and Town of Smithers representatives, to determine a suitable location for housing and support services for the homeless and homeless at risk. CARRIED UNANIMOUSLY.

9-12 Adomeit/Bucher 07.0163 THAT Mayor Davidson be authorized to give a speech at the Grendel Group’s GRENDAL fundraising dinner and auction being held February 24, 2007, as requested in AUCTION the letter dated February 7, 2007, from C. Karrer, Grendel Group (0530-05). ADDRESS CARRIED UNANIMOUSLY.

9-13 Farrow/Groves 07.0164 THAT the email dated February 6, 2007, from J. Rysavy, Regional District of NWRHD Kitimat-Stikine, requesting approval in principal to erect a Highway of Tears HIGHWAY billboard sign, be received (0530-05). OF TEARS CARRIED UNANIMOUSLY.

07.0165 Groves/Bucher THAT a letter of approval in principle be sent to J. Rysavy, Regional District of Kitimat-Stikine, to erect a Highway of Tears billboard sign in Smithers. CARRIED UNANIMOUSLY.

9-14 Farrow/Bucher 07.0166 THAT the letter dated January 16, 2007, from Trans Canada Yellowhead YHA Highway Association, returning the Town’s contribution towards the KOA unsuccessful bid by the Association for KOA funding, be received (0230-01). FUNDING CARRIED UNANIMOUSLY.

9-15 Adomeit/Farrow 07.0167 THAT the correspondence from the North Central Municipal Association NCMA Minutes of the Regular Meeting of Council held in Council Chambers, 1027 Aldous Street, Smithers, B.C., on Tuesday, February 13, 2007, at 7:30 p.m. Page 14

CONF. regarding the 2007 Annual General Meeting being held May 2 to 5, 2007, in Williams Lake, regarding: a) submission of resolutions; b) call for nominations; c) silent auction items; and d) deadlines and hotel reservations, be received; AND THAT Administration decides upon a silent auction item, having a value of up to one hundred and fifty dollars, to be donated to the North Central Municipal Association. CARRIED UNANIMOUSLY.

CORRESPONDENCE - (B) ITEMS- RECEIVE AND REPLY 10. None.

CORRESPONDENCE - (B) ITEMS - RECEIVE FOR INFORMATION

11-1 to 11-19 Adomeit/Farrow 07.0168 THAT the following correspondence be received: ‘B’ RFI 11-1 Letter dated January 24, 2007, from K. Kwan, Twin Valley Motor Inn, regarding a 2005 application to relocate a retail liquor outlet (further to Council’s decision on January 23, 2007, to proceed with a text amendment to the Zoning Bylaw to add a C-4B zone for Boston Pizza), and the reply dated February 1, 2007, from D. Sargent, DCAO/Director of Planning (0540-20). 11-2 Letter dated January 16, 2007, from the Regional District of Bulkley- Nechako advising that Director J. Penninga has been appointed to the Northwest Regional Advisory Committee (0480-20, 6750-20). 11-3 Letter dated January 23, 2007, from the District of North Vancouver to the Fraser River Debris Trap Operating Committee presenting a resolution supporting the Fraser River Debris Trap program (0230-30). 11-4 Letter dated December 29, 2006, from Gabriola Island residents opposing the Trade, Investment, and Labour Mobility Agreement (0530- 05). 11-5 Letter dated January 12, 2007, from the Heritage Society of British Columbia announcing that the third week of February is B.C. Heritage Week (0530-01). 11-6 Registration information for the Municipal Finance Authority of British Columbia financial forum and annual general meeting being held March 14 and 15, 2007, in Vancouver (1860-02). 11-7 Letter dated January 15, 2007, from A. McNeil, Community Health Promotion Fund, Union of British Columbia Municipalities, regarding first payment (Phase 2 funding) for the Smithers Official Community Health Plan and presenting pilot project terms and conditions (0230-30). 11-8 Letter dated February 7, 2007, from A. McNeil, Community Health Promotion Fund, Union of British Columbia Municipalities, presenting the second installment (Phase 1 funding) for the Bringing us Altogether for Community Health project (0230-30, 0360-20). 11-9 Letter dated January 16, 2007, from R. Coert, the Osborne Group, advising of municipal telecommunication infrastructure services offered by his company (0540-20). Minutes of the Regular Meeting of Council held in Council Chambers, 1027 Aldous Street, Smithers, B.C., on Tuesday, February 13, 2007, at 7:30 p.m. Page 15

11-10 Letter dated January 18, 2007, from K. Cameron, Chief Executive Officer, Homeowner Protection Office, presenting the report “Green Buildings, Green Roofs, and Homeowner Protection in British Columbia” (3800-01). 11-11 Letter dated January 23, 2007, from J. Vanderwal, Program Manager, Fraser Basin Council, presenting a partnership agreement for the Town’s Community Action on Energy Efficiency Pilot Project (1855-01). 11-12 Letter dated January 24, 2007, from Mayor N. Bello, City of Quesnel, regarding the fifteenth anniversary of the Gold Rush Trail Sled Dog Mail Run (0470-01). 11-13 Letter dated January 26, 2007, from Mayor S. Hartwell, Village of Telkwa, presenting a contribution towards transportation costs for the Spirit of the Mountains Community Celebration (0360-20, 0470-20). 11-14 Letter dated January 26, 2007, from Mayor D. Corrigan, City of Burnaby, presenting a resolution and report respecting Wildlife Rescue and Ecosystem Recovery Cost Accountability (0470-01). 11-15 Letter received February 6, 2007, from M. MacDonald, Regional Director, Veterans Affairs Canada, Western Region, regarding the promotion of the 90th Anniversary of the Battle of Vimy Ridge (0530-05). 11-16 Registration information from the Natural Resources Canada’s Office of Energy Efficiency regarding the Energy Star conference being held March 7, 2007, in Prince George (0390-01). 11-17 Email dated February 6, 2007, from P. Cunningham, Regional Executive Director, North Region, Ministry of Children and Family Development, presenting information regarding the North Region Transformation Reference Group meeting being held March 6, 2007, in Prince George (0410-30). 11-18 Email dated February 7, 2007, from L. Fredricksen, Policy Analyst, British Columbia and Yukon, Canadian Federation of Independent Businesses, regarding the study “Uneconomic Development: The Growing Property Tax Gap in British Columbia” (1970-01). 11-19 Approved routine request form to allow the Spirit of the Mountains Working Team to conduct the Spirit of the Mountains Athletes’ Parade on January 26, 2007 (0300-04). CARRIED UNANIMOUSLY.

CORRESPONDENCE - (C) ITEMS

12-1 to 12-3 Adomeit/Farrow 07.0169 Minutes of the Regular Meeting of Council held in Council Chambers, 1027 Aldous Street, Smithers, B.C., on Tuesday, February 13, 2007, at 7:30 p.m. Page 16

‘C’ ITEMS THAT the following correspondence, be received: 12-1 News Release dated January 24, 2007, presenting a Northern Health Board meeting update for January 2007 (0500-05). 12-2 Air Quality Advisory issued February 1, 2007, from the Ministry of Environment, for Burns Lake and Smithers (0410-30, 5280-02). 12-3 Correspondence regarding P. Brienesse’s membership on the Planning and Design Committee: a) email dated January 19, 2007, from P. Mahoney; b) emails dated January 21 and 31, 2007; from J. Bruce McGonigal; and c) email dated January 25, 2007, from D. Hanson. CARRIED UNANIMOUSLY.

CORRESPONDENCE - (D) ITEMS

13-1 to 13-8 Adomeit/Farrow 07.0170 THAT the following correspondence, as routed, be received for information: ‘D’ ITEMS 13-1 Smithers Community Services Association newsletter, January 2007. 13-2 2005-2006 Annual Report, Forest Practices Board (0410-30). 13-3 A Strategy for Combatting Childhood Obesity and Physical Inactivity in British Columbia, Select Standing Committee on Health, November 2006. 13-4 Canadian Commerce and Industry, Winter 2007. 13-5 BC Forest Professional, January - February 2007. 13-6 Last Chance for Mountain Caribou?, Western Canada Wilderness Committee, Fall 2006 (5280-09). 13-7 Heritage BC Newsletter, Winter 2007. 13-8 North Word Magazine, February 2007. CARRIED UNANIMOUSLY.

14. SUPPLEMENTAL AGENDA ITEMS APPROVED FOR DISCUSSION

14-1 Adomeit/Bucher 07.0171 THAT the letter dated February 5, 2007, from C. Gagnier, General Manager, NOVAGOLD NovaGold Canada Inc., requesting a meeting with Council in March to discuss MTG WITH ongoing projects and economic development, be received (0540-20). COUNCIL CARRIED UNANIMOUSLY.

07.0172 Groves/Bucher THAT C. Gagnier, General Manager, NovaGold Canada Inc., be invited to meet with Council in March to discuss ongoing projects and economic development, as requested in the letter dated February 5, 2007. CARRIED UNANIMOUSLY.

14-2 Farrow/Groves 07.0173 THAT the email dated February 8, 2007, from L. Malone, Canadian Wood TOWN HALL Council, confirming receipt of the nomination of Town Hall in the institutional WOOD category for the 2007 awards, be received (5280-16). COUNCIL Minutes of the Regular Meeting of Council held in Council Chambers, 1027 Aldous Street, Smithers, B.C., on Tuesday, February 13, 2007, at 7:30 p.m. Page 17

AWARDS CARRIED UNANIMOUSLY.

14-3 Farrow/Bucher 07.0174 THAT Council endorses the Bulkley Valley Arts Council’s application for a Live ARTS Sites grant to upgrade the Della Herman Theatre, as requested in the email COUNCIL dated February 9, 2007, from H. Saefkow, Bulkley Valley Arts Council (0360-20, LIVE SITES 0470-04). CARRIED UNANIMOUSLY.

OTHER BUSINESS/NEW BUSINESS

15-1 Councillor Bucher commented on the excellent job by organizers of the Western SKI Canadian Cross-Country Ski Championships and the overwhelming response CHAMPION- by out-of-town participants. SHIPS

15-2 Councillor Groves invited Council to register, through P. Goodacre, for the EDC Economic Development brainstorming session being held February 21, 2007, at FEB 21 the Hudson Bay Lodge.

15-3 C. Lee updated Council on the remaining Spirit of the Mountain events. Closing SPIRIT ceremonies and torch light parade will take place on February 17, 2007. OF THE MOUNTAINS

15-4 M. Allen, Director of Development Services, reported on the Community Energy COMMUNITY workshop held at the Old Church Hall, attended by approximately forty people, ENERGY which included presentations by One Sky and Pembina.

15-5 L. Ford, Financial Administrator/Collector, recommended that a letter of SKI congratulations be sent to the organizers of the Western Canadian Cross- CHAMPION- Country Ski Championships. SHIPS

15-6 Mayor Davidson reported that sixteen people attended the Court Watch COURT Committee inaugural meeting held February 12, 2007. WATCH

PUBLIC QUESTION PERIOD

16-1 P. Brienesse reported that the downhill ski races were excellent, as well as the DOWNHILL cross-country races. SKI RACES

16-2 P. Brienesse offered the following suggestions regarding committee COMMITTEES restructuring and appointments: a) set a two-year term; b) stagger the terms for continuity; c) allow members to serve a maximum of two consecutive terms; d) post advertisements for all positions; and e) forward all letters of interest to Council. Minutes of the Regular Meeting of Council held in Council Chambers, 1027 Aldous Street, Smithers, B.C., on Tuesday, February 13, 2007, at 7:30 p.m. Page 18

Mayor Davidson commented that 3-year terms for committee members may be more suitable, as it would coincide with the timing of municipal elections.

16-3 P. Brienesse suggested that the Town adopt a paperless system for Council PAPERLESS meeting agendas. AGENDAS

NOTICE OF SPECIAL (IN-CAMERA) MEETING OF COUNCIL PURSUANT TO SECTION 92 OF THE COMMUNITY CHARTER

17. Groves/Adomeit 07.0175 THAT, pursuant to Section 92 of the Community Charter, Council gives notice NOTICE OF and exercises its authority and excludes the media and the public, except for IN-CAMERA municipal staff, from the Special (In-Camera) Meeting of Council following this Open Regular Meeting of Council to deal with matters falling under Section 90, subsections 1 and/or 2. CARRIED UNANIMOUSLY.

ADJOURNMENT

18. Adomeit/Bucher 07.0176 THAT the Regular Meeting of Council be adjourned (10:05 p.m.). ADJOURN CARRIED UNANIMOUSLY.

Certified Correct:

______James A. Davidson Deborah Sargent Mayor Deputy Corporate Administrator/DCAO Minutes of the Regular Meeting of Council held in Council Chambers, 1027 Aldous Street, Smithers, B.C., on Tuesday, February 13, 2007, at 7:30 p.m. Page 19

Certified a True and Correct Copy of the minutes of the Regular Meeting of Council held on Tuesday, February 13, 2007, at 7:32 p.m. in the Council Chambers at 1027 Aldous Street, Smithers, B.C.

______Deborah Sargent Deputy Corporate Administrator/DCAO

CL/jm

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