TOWN OF SMITHERS

MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS, 1027 ALDOUS STREET, SMITHERS, B.C. ON TUESDAY, JUNE 26, 2012, AT 7:30 P.M.

Council Present: Staff Present: Taylor Bachrach, Mayor Deborah Sargent, Chief Administrative Officer Norm Adomeit, Councillor Susan Bassett, Director of Corporate Services Mark Bandstra, Councillor Leslie Ford, Director of Finance Phil Brienesse, Councillor (8:02 p.m.) Mark Allen, Director of Development Services Bill Goodacre, Councillor Andrew Hillaby, Director of Recreation, Parks and Culture Charlie Northrup, Councillor Keith Stecko, Fire Chief Frank Wray, Councillor. Rob Blackburn, Airport Manager Wilf Taekema, Director of Works and Operations Janice McKay, Recording Secretary. Media Present: M. Dekkema, The Peak; S. Komadina, CFTK-TV; and A. Hudson, The Interior News. 1. CALL TO ORDER

Mayor Bachrach called the meeting to order (7:35 p.m.).

1.1. APPROVAL OF AGENDA (including Supplemental Items)

APPROVAL OF AGENDA 12.0387 Adomeit/Wray THAT Council approves the agenda and the following supplemental items: 14.1 Letter dated May 24, 2012, from B. Lekstrom, Minister of Transportation and Infrastructure, and Mayor Bachrach's successful "Velo-city Global 2012" registration application for the cycling planning conference being held June 26 to 29, 2012, in Vancouver (0400-20). 14.2 News story dated June 24, 2012, regarding CN's "EcoConnexions From the Ground Up" tree-planting program to beautify urban areas, especially around rail lines (0400-40). 14.3 Report DEV 12-66 dated June 22, 2012, from M. Allen, Director of Development Services, advising that the 1089 Main Street Remediation Contract will be awarded to Barb's Trucking at the bid price of $24,428.00, excluding HST (5330-20/2012-08). CARRIED.

2. PUBLIC HEARING None.

Page 1 of 15 Minutes of the Regular Meeting of Council held on Tuesday, June 26, 2012 at 7:30 p.m.

3. APPROVAL OF MINUTES

3.1 REGULAR - JUN 12 12.0388 Adomeit/Bandstra THAT the minutes of the Regular Meeting of Council held June 12, 2012, be adopted. CARRIED.

4. BUSINESS ARISING FROM THE MINUTES

4.1 ITEMS MADE PUBLIC Report ADM 12-040 dated June 19, 2012, from D. Sargent, Chief Administrative Officer, recommending no items be made public from the Special (In-Camera) meeting held May 22, 2012, was presented (0640-01).

4.2 SMITHERS SALTOS 12.0389 Northrup/Adomeit THAT Staff report back to Council regarding the amount of land and the number of additional parking spaces required for the proposed expansion of the gymnastics' facility located at L.B. Warner Centre. CARRIED.

5. PETITIONS AND DELEGATIONS

5.1 STAFF SGT WHITE Mayor Bachrach presented a gift to RCMP Staff Sgt. S. White to thank her for contributions to the community during her eight years at the Smithers RCMP Detachment and wished her well at her new posting in Merritt.

5.2 NSDP PARKING COVENANTS Mayor Bachrach declared a conflict of interest, as his spouse is a Northern Society for Domestic Peace Board member, and left the Chambers (7:44 p.m.). Councillor Wray assumed the Chair. B. Barker and S. Smith, members of the Northern Society for Domestic Peace (NSDP) Board, requested that Council allow them to buy out five covenanted parking spaces, located on Lots 30 to 32, Block 54, at the reduced cost of $4,000 per space, rather than the current rate of $5,500, which will be increasing to over $9,000 in January 2013. The covenants reserve parking for the owners of Schimmels Fine Pastries Ltd., but are not being used by Schimmels.

Page 2 of 15 Minutes of the Regular Meeting of Council held on Tuesday, June 26, 2012 at 7:30 p.m.

The Board wishes to sell off the parking lot to finance building renovations, program growth and program development, including "Herway House" supporting housing for low income pregnant and parenting young women between 15 and 21 and their dependent children. The only thing preventing NSDP from selling the lot are the five covenanted parking spaces. Northern Society for Domestic Peace feels that the reduced price is warranted, as they are a non- profit group, contributing $21,161 in property taxes per year and noted that the covenants were originally created in association with a business property. NSDP does not require the covenants for their own use, as they have sufficient parking on their side of the road. Councillors advised NSDP that: a) the cost to buy out covenanted parking spaces has already been reduced; b) it may be more appropriate to present the request at the Town's grant-in-aid night; c) the cost of developing a parking space is approximately $10,500; and d) under the revised bylaw, anyone covenanting parking spaces is required to develop them. Councillor Wray advised that Council's practice is to revisit the request at its next Regular Meeting being held July 10, 2012. Mayor Bachrach returned to Chambers and resumed the Chair (8:00 p.m.)

6. COUNCIL REPORTS

6.1. COUNCILLOR ADOMEIT

6.1.1 BV POOL - APRIL The Bulkley Valley Regional Pool and Recreation Centre's April Financials and Manager's Reports and Minutes for May, were presented (0230-20).

6.2. COUNCILLOR BANDSTRA

6.2.1 BANDSTRA REPORT Councillor Bandstra advised that he attended the Hudson Bay Mountain Estates blasting celebration.

6.3. COUNCILLOR BRIENESSE

6.3.1 BRIENESSE REPORT Councillor Brienesse arrived at this point in the meeting (8:02 p.m.) and reported that he attended the opening ceremony for the Wetzin’kwa day shelter.

Page 3 of 15 Minutes of the Regular Meeting of Council held on Tuesday, June 26, 2012 at 7:30 p.m.

6.4. COUNCILLOR GOODACRE

6.4.1 2013 CORE - JUN 6 The minutes of the Smithers Centennial 2013 Core Team meeting held June 6, 2012, were presented (0360-20).

6.4.2 MUTN - JUN 6 The minutes of the Measuring Up the North Committee meeting held June 6, 2012, were presented (0360-20).

6.4.3 HEALTH COMMITTEE - MAY 15 The minutes of the Smithers Health Committee meeting held May 15, 2012, were presented (0400-80).

6.5. COUNCILLOR NORTHRUP

6.5.1 VISITOR STATS The Visitor Information Statistics from the Smithers and District Chamber of Commerce for the period ending May 31, 2012, were presented (0230-20).

6.5.2 NORTHRUP REPORT Councillor Northrup advised that he attended the following: a) a briefing meeting with Pacific Inland Resources regarding timber supply; b) the presentations made before the Timber Supply Committee; c) the celebrity golf tournament; d) the Library's "Back Yard" presentation by the Bulkley Valley Backpackers; e) a joint meeting with the Moricetown Band and Smithers Council; f) a tour of Prince Rupert port facilities which was a North Central Local Government Association conference draw prize; g) the Library's barbecue for its volunteers; and h) the Regional District of Bulkley Nechako public hearing regarding the ski hill subdivision.

6.6. COUNCILLOR WRAY

6.6.1 WRAY REPORT Councillor Wray reported that the joint meeting between Smithers Council and the Moricetown Band was the first meeting ever held between Moricetown Band and the Town of Smithers of its kind since he has been on Council and that transit between Moricetown and Smithers was recognized as an important issue.

Page 4 of 15 Minutes of the Regular Meeting of Council held on Tuesday, June 26, 2012 at 7:30 p.m.

6.7. REPORT OF MAYOR BACHRACH

6.7.1 HWY OF TEARS RESOLUTION 12.0390 Bachrach/Goodacre THAT the following resolution be submitted for consideration at the 2012 Union of British Columbia Municipalities conference: WHEREAS a number of young women, mostly aboriginal, have been murdered or have gone missing along a stretch of Highway 16 in northern British Columbia, now referred to as the "Highway of Tears"; AND WHEREAS many of these missing women are believed to have been hitch hiking between communities where there is a lack of public transit; THEREFORE BE IT RESOLVED THAT the Union of British Columbia Municipalities petition the British Columbia government to implement the Highway of Tears Symposium's recommendation by establishing and funding a shuttle bus service between northern communities where none currently exists.

12.0391 Northrup/Goodacre THAT Motion 12.0390 be amended by deleting the words "where none currently exists" at the end of the resolution. CARRIED.

The main motion, as amended, was voted on with the final wording being as follows: THAT the following resolution be submitted for consideration at the 2012 Union of British Columbia Municipalities conference: WHEREAS a number of young women, mostly aboriginal, have been murdered or have gone missing along a stretch of Highway 16 in northern British Columbia now referred to as the "Highway of Tears"; AND WHEREAS many of these missing women are believed to have been hitch hiking between communities where there is a lack of public transit; THEREFORE BE IT RESOLVED THAT the Union of British Columbia Municipalities petition the British Columbia government to implement the Highway of Tears Symposium's recommendation by establishing and funding a shuttle bus service between northern communities. CARRIED.

Page 5 of 15 Minutes of the Regular Meeting of Council held on Tuesday, June 26, 2012 at 7:30 p.m.

14.1 VELO-CITY GLOBAL 2012 12.0392 Goodacre/Brienesse THAT Council approves reimbursement of accommodation expenses, incurred by Mayor Bachrach, while attending the "Velo-city Global 2012" cycling planning conference being held June 26 to 29, 2012, in Vancouver (0400-20). CARRIED.

6.7.3 MAYOR'S REPORT Mayor Bachrach reported on the Strategic Priorities Workshop facilitated by G. McIntosh and explained the Strategic Priorities Chart dated June 2012, handed out to members of the gallery and the media.

6.7.2 MAYOR'S REPORT Mayor's Report dated June 26, 2012, was presented. Mayor Bachrach advised that he also participated in an interview on CBC Radio regarding Timber Supply, addressed the Smithers Secondary School graduates at the graduation ceremony; and attended the Library's barbecue for its volunteers.

7. STAFF REPORTS

7.1. STAFF (A) REPORTS

7.1.1 2013 COUNCIL SCHEDULE 12.0393 Brienesse/Bandstra THAT Council approves the 2013 Council Meeting Schedule and cancellation of the December 24, 2013, Regular Meeting (0550-01). OPPOSED: COUNCILLORS ADOMEIT CARRIED. AND NORTHRUP. 7.1.2 COR POLICIES 12.0394 Northrup/Wray THAT Council authorizes the Mayor and Chief Administrative Officer to sign a new Safety Management System Policy HR-005 and Stay at Work/Return to Work Policy HR-019 (Vault). CARRIED.

7.1.3 RD AGRICULTURE PLAN 12.0395 Adomeit/Northrup THAT Council supports the Regional District of Bulkley-Nechako's Draft Agriculture Plan. CARRIED.

Page 6 of 15 Minutes of the Regular Meeting of Council held on Tuesday, June 26, 2012 at 7:30 p.m.

7.1.4 ANDERSON RD RECONSTRUCTION/PAVING 12.0396 Bandstra/Brienesse THAT Staff proceed with repair Option 2 for the Town's portion of Anderson Road which will provide a maintainable gravel surface and allow for future paving; AND THAT Staff research opportunities for shared costs and grants for future paving. OPPOSED: COUNCILLORS NORTHRUP CARRIED. AND WRAY.

12.0397 Brienesse/Goodacre THAT the reconstruction work for Anderson Road be paid from the Miscellaneous Property Development capital line item, funded using Land Sales Reserve Funds. OPPOSED: COUNCILLORS NORTHRUP CARRIED. AND WRAY.

12.0398 Adomeit/Brienesse THAT Council waives the Formal Tender process in favour of the Selected Bid process, per the Town's Purchasing Policy FIN-006. OPPOSED: COUNCILLORS ADOMEIT, DEFEATED. BANDSTRA, BRIENESSE, GOODACRE, NORTHRUP, WRAY AND MAYOR BACHRACH.

Council was in agreement that the road re-construction work should be tendered.

7.1.5 NEW ARENA GEOTECH INVESTIGATION 12.0399 Wray/Adomeit THAT Council approves Staff retaining AMEC Environmental and Infrastructure to complete the geotechnical investigation and foundation recommendations for the proposed new arena at the estimated fee amount of $32,580.00, excluding HST (5330-20/12- 06A). CARRIED. 7.2. STAFF (B) REPORTS

7.2.1 MONTHLY REPORTS The monthly reports for May 2012: a) Airport; b) Development Services; c) Fire Department; and d) Works and Operations, were presented.

Page 7 of 15 Minutes of the Regular Meeting of Council held on Tuesday, June 26, 2012 at 7:30 p.m.

7.2.2 NET-ZERO STRUCTURES 12.0400 Northrup/Bandstra THAT M. Sawyer, Net-Zero Structures Ltd., be advised that Council is not prepared to consider a Temporary Use Permit to allow display of a GeoShelter for marketing purposes at the Smithers Regional Airport (0530-05). OPPOSED: COUNCILLORS ADOMEIT, DEFEATED. BANDSTRA, BRIENESSE, GOODACRE, WRAY AND MAYOR BACHRACH.

12.0401 Goodacre/Adomeit THAT the Airport Manager report to Council on marketing possibilities at the Smithers Regional Airport pertaining to the mining industry. OPPOSED: COUNCILLORS BANDSTRA, DEFEATED. NORTHRUP, WRAY AND MAYOR BACHRACH. 7.2.3 AIRPORT BRUSH PILES Report AIR 12-14 dated June 15, 2012, from R. Blackburn, Airport Manager, regarding brush piles along the east side of the Airport, was presented (8400-03).

7.2.4 WEBSITE UPGRADE Report ADM 12-039 dated June 18, 2012, from S. Bassett, Director of Corporate Services, regarding upgrades to the Town's website by Spark Design, was presented (1330-01).

7.2.5 SOUTH TRUNK STORM SEWER Report DEV 12-63 dated June 15, 2012, from M. Allen, Director of Development Services, presenting the South Trunk Storm Sewer Contract Phase 1 Project Update, was presented (5330-20).

7.2.6 FAIRGROUNDS WASHROOMS 12.0402 Bandstra/Brienesse THAT the Town of Smithers issue a tender for construction of new fairgrounds washrooms, including showers, within the allocated $75,000 budget, to replace the existing Bulkley Valley Agricultural and Industrial Association's ATCO trailer washroom facility; AND THAT the Bulkley Valley Agricultural and Industrial Association be consulted regarding a financial contribution for any additional costs (5330-20/12-05). CARRIED.

Page 8 of 15 Minutes of the Regular Meeting of Council held on Tuesday, June 26, 2012 at 7:30 p.m.

8. BYLAWS

8.1 BYLAW 1697 12.0403 Wray/Bandstra THAT "Bylaw No. 1697 - Five-Year (2012 - 2016) Financial Plan, Amendment No. 1", be adopted. CARRIED.

8.2 BYLAW 1698 12.0404 Wray/Brienesse THAT "Bylaw No. 1698 - Permissive Taxation Exemption of the Husky Oil Limited Property", be read a first and second time. CARRIED.

12.0405 Wray/Bandstra THAT "Bylaw No. 1698 - Permissive Taxation Exemption of the Husky Oil Limited Property", be read a third time. CARRIED.

9. CORRESPONDENCE (A) ITEMS

9.1 KEEHN/OVERTON - RAIL TRAFFIC The email dated May 30, 2012, from M. and B. Keehn, 3341 Muir Road and M. and E. Overton, 4965 Lake Kathlyn Road, regarding increases in rail traffic, was presented (0530-05).

9.2 UBCM NOMINATIONS The email dated June 11, 2012, from the Union of British Columbia Municipalities presenting a call for nominations for Executive positions, was presented (0230-30).

9.3 C.O.S.C.O. CONFERENCE The letter dated May 25, 2012, from the Council of Senior Citizens' Organizations of BC, inviting Mayor Bachrach to attend the national conference being held October 1 and 2, 2012, in Richmond, was presented (0530-05). [See Other/New Business.]

Page 9 of 15 Minutes of the Regular Meeting of Council held on Tuesday, June 26, 2012 at 7:30 p.m.

9.4 HYDRO LINE UPGRADES 12.0406 Brienesse/Bachrach THAT Council requests D. Mosure, Community Relations Coordinator, BC Hydro, to pursue the delay of the second feeder line portion of the BC Hydro's line upgrade project for up to one year (0400-30). OPPOSED: COUNCILLORS ADOMEIT, DEFEATED. BANDSTRA, NORTHRUP AND WRAY. 9.5 MUTN PERIMETER TRAIL GRANT 12.0407 Brienesse/Goodacre THAT the Measuring Up The North Committee be advised that Council approves its "Perimeter Trail Improvements Project", for which the Measuring Up The North Committee is seeking "New Horizons for Seniors" funding (0360-20). CARRIED.

12.0408 Goodacre/Brienesse THAT the Town of Smithers work with the Measuring Up The North Committee to prepare an "EcoConnexions From the Ground Up" funding application and associated project design. CARRIED.

10. CORRESPONDENCE (B) ITEMS - RECEIVE AND REPLY

11. CORRESPONDENCE (B) ITEMS - RECEIVE FOR INFORMATION

11.1 BYLAWS 1693 & 1694 AMBLESIDE The letter dated June 12, 2012, from T. Pendray, Registered Professional Biologist and Smithers Resident, following up on the Public Hearing for Bylaws 1693 and 1694 (Ambleside) held June 12, 2012, was presented (3360-20/R12-09).

11.2 CELEBRATE CANADA The letter dated May 23, 2012, from the Minister of Canadian Heritage and Official Languages advising that a grant in the amount of $1,500 for the Town's Celebrate Canada Program was approved, was presented (8100-01).

Page 10 of 15 Minutes of the Regular Meeting of Council held on Tuesday, June 26, 2012 at 7:30 p.m.

11.3 REALIGNMENT OF RESOURCES The letter dated May 31, 2012, from I. Chong, Minister of Community, Sport and Cultural Development, to Mayor D. Watts, Chair, BC Mayors' Caucus, regarding the news release entitled, "Historic Meeting of BC Mayors Calls for Realignment of Resources", was presented (0400-20).

11.4 WESTVIEW TERMINAL The letter dated June 11, 2012, from National Choice Bio Fuels Industries Ltd. and General Biofuels Canada, to N. Cullen, Member of Parliament, Skeena-Bulkley Valley, seeking support for the Westview Terminal Redevelopment Project proposed for the Port of Prince Rupert, was presented (0510-20).

11.5 MODERN BLDG REGULATORY SYSTEM The letter dated May 23, 2012, from the City of Burnaby regarding Provincial White Papers on a Modern Building Regulatory System and Certification of Building Officials, was presented (0400-50).

11.6 BC IDEAS The letter dated May 28, 2012, from LIFT Philanthropy Partners, on behalf of the BC Ideas Partners, offering to meet with Council to explore ways to maximize local engagement regarding social challenges, was presented (0530-05).

11.7 SHAKEN BABY SYNDROME The letter dated May 10, 2012, from the BC Children's Hospital regarding the program "Prevent Shaken Baby Syndrome BC", was presented (0530-05).

11.8 VOT TRANSIT CONTRIBUTION The letter dated June 14, 2012, from Mayor C. Graf, Village of Telkwa, providing Telkwa's transit contribution of $6,500.00, was presented (0400-70).

11.9 ROAD TAX The letter dated June 19, 2012, from A. Harfenist, 3651 Hillside Drive, regarding the new road tax included on this year's property tax notices, was presented (1970-20).

Page 11 of 15 Minutes of the Regular Meeting of Council held on Tuesday, June 26, 2012 at 7:30 p.m.

11.10 2013 MINE RESCUE COMPETITION The letter dated June 13, 2012, from the Chief Inspector of Mines advising that the 2013 Provincial Mine Rescue Competition will be held in Revelstoke, was presented (0400-20).

12. CORRESPONDENCE (C) ITEMS

13. CORRESPONDENCE (D) ITEMS

13.1 The Annual Report 2011/12, Ombudsperson, Province of British Columbia, was presented.

13.2 Heritage BC Quarterly, Spring 2012, was presented.

13.3 Curb Magazine, Volume 3, Issue 1, 2012, was presented.

13.4 The publication, Wet'suwet'en Voice, Spring 2012, was presented.

13.5 The Regional District of Bulkley-Nechako Agriculture Plan 2012, was presented.

13.6 The TransCanada Coastal GasLink Pipeline Project information package was presented.

14. SUPPLEMENTAL ITEMS APPROVED FOR DISCUSSION

14.1 VELO-CITY GLOBAL 2012 See Mayor's Reports.

14.2 CN ECO CONNEXIONS FROM THE GROUND UP 12.0409 Brienesse/Bandstra THAT the Town apply to CN for up to $25,000 in "EcoConnexions From the Ground Up" tree-planting program funding, leveraging funds allocated to the Centennial Legacy Project (0400-40). OPPOSED: COUNCILLORS ADOMEIT, DEFEATED. BANDSTRA, BRIENESSE, GOODACRE, NORTHRUP, WRAY AND MAYOR BACHRACH.

Page 12 of 15 Minutes of the Regular Meeting of Council held on Tuesday, June 26, 2012 at 7:30 p.m.

14.3 1089 MAIN ST. REMEDIATION Report DEV 12-66 dated June 22, 2012, from M. Allen, Director of Development Services, advising that the 1089 Main Street Remediation Contract will be awarded to Barb's Trucking at the bid price of $24,428.00, excluding HST, was presented (5330-20/2012- 08).

15. OTHER/NEW BUSINESS

15.1 Councillor Brienesse advised of concerns from Rugby players regarding field availability.

15.2 Councillor Northrup requested that the letter from the Council of Senior Citizens' Organizations of BC (Item 9.3) be included on the next Council agenda for discussion.

15.3 D. Sargent reminded Council of the Facilities Tour being held July 4, 2012.

15.4 Councillor Adomeit advised that he attended the Museum's Board meeting two weeks ago where concerns were raised regarding the Town not having to pay a rental fee for use of the Old Church Hall. It was suggested that this matter be included on the next Council agenda under Councillor Adomeit's Reports.

15.5 Councillor Goodacre advised that he attended an All-Clans Feast in Moricetown and that the newly-published Wet'suwet'en history book, "The Ways of Our Ancestors" will be used in classrooms within the Bulkley Valley School District.

15.6 L. Ford reported that, to date, 61% of seniors have claimed the 50% water/sewer fee exemption, while 39% have claimed the 100% exemption.

16. PUBLIC QUESTION PERIOD

16.1 K. Hooker: a) acknowledged the concerns of Rugby players regarding field availability and noted that the Camels' Rugby Club currently operates a Town recreation program, so that it has insurance coverage; and b) advised that the BC Association of Farmers' Markets is reinstating the Coupon Program this year and reminded Council of the July 12 Farmers' Market Open House at Schimmels.

Page 13 of 15 Minutes of the Regular Meeting of Council held on Tuesday, June 26, 2012 at 7:30 p.m.

16.2 I. Oevermann stated that: a) he would like the Town to hold a public referendum regarding funding for the proposed second arena; b) decisions regarding the citing of Town-owned buildings should take solar energy benefits into account; and c) the World Health Organization has announced that diesel exhaust is a major contributor to lung cancer.

16.3 L. Doiron clarified that the Measuring Up The North Committee's mandate is to promote accessibility and not to plant trees (See 14.2).

17. NOTICE OF SPECIAL (IN-CAMERA) MEETING(S) OF COUNCIL PURSUANT TO SECTION 92 OF THE COMMUNITY CHARTER.

NOTICE OF IN-CAMERA 12.0410 Bachrach/Wray THAT, pursuant to Section 92 of the Community Charter, Council gives notice and exercises its authority and excludes the media and the public, except for municipal staff, from the Special (In-Camera) meeting being held Tuesday, July 10, 2012, at 6:00 p.m., to deal with matters falling under Section 90, Subsection 1 and/or 2 of the Community Charter. CARRIED.

18. ADJOURNMENT

ADJOURN 12.0411 Adomeit/Bandstra THAT the Regular Meeting of Council be adjourned (10:32 p.m.). CARRIED.

Taylor Bachrach Deborah Sargent Mayor Chief Administrative Officer

Page 14 of 15 Minutes of the Regular Meeting of Council held on Tuesday, June 26, 2012 at 7:30 p.m.

Certified a True and Correct Copy of the minutes of the Regular Meeting of Council held Tuesday, June 26, 2012 at 7:30 p.m. in the Council Chambers, 1027 Aldous Street, Smithers, B.C.

Deborah Sargent Corporate Administrator

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