JOINT AGENDA NORTHEAST TEXAS ECONOMIC DEVELOPMENT DISTRICT AND ARK-TEX COUNCIL OF GOVERNMENTS EXECUTIVE COMMITTEE MEETING January 28, 2021

The Northeast Texas Economic Development District (NETEDD) and the Executive Committee of the Ark-Tex Council of Governments (ATCOG) will meet at 10:00 a.m., Thursday, January 28, 2021, via teleconference/webinar.

Use the following information to register for the meeting: https://zoom.us/meeting/register/tJEkf-6urj0sGNVsPVOWLa0ihXxzUjuQwe9h

If you experience issues while registering or do not have access to a computer, please contact Erin Chewning no less than two (2) workdays prior to the meeting at 903.255.3555 or [email protected].

Item 1. Call to order – Quorum Determination.

Item 2. Invocation.

Item 3. Public Comment.

ATCOG invites members of the public to provide oral comment on any item included on this agenda under this item. Each person wishing to make a public comment shall be limited to 3 minutes with comments directed to the Board as a whole. Reasonable accommodation shall be made for members of the public utilizing a translator for public comment.

NETEDD Agenda Items Item 4. Approval of the minutes as submitted for the NETEDD meeting held Thursday, December 10, 2020. (See page 4) Item 5. Review and consider approval for the ATCOG Executive Director to apply for a NETEDD 3 Year Planning Grant through the U.S. Department of Commerce Economic Development Administration (EDA). (See page 9; to be presented by staff member Mary Beth Rudel)

This concludes all NETEDD Agenda Items

ATCOG Executive Committee Agenda Items Item 6. Review and consider consent agenda items. (To be presented by Executive Director Chris Brown)

• Approval of the minutes as submitted for the ATCOG Executive Committee meeting held Thursday, October 29, 2020. (Page 11)

• Acceptance of the minutes as submitted for the Area Agency on Aging Regional Advisory Council Meeting held Thursday, December 3, 2020. (Page 15)

Review and Comment

Item 7. Executive Director Report (For information only; see page 18; to be presented by Mr. Brown)

• Indirect Finance Quarterly Report • Quarterly Program Reports Page 1 of 72

Item 8. Review and comment on the Commission on State Emergency Communications Newsletter. (See page 48; to be presented by staff member Rea Allen)

Item 9. Review and comment on Texas Commission on Environmental Quality (TCEQ) Permit Renewals by the following: (See page 51; to be presented by staff member Paul Prange)

• City of Cumby (Page 51)

• City of Daingerfield (Page 52)

• Natural Gas Pipeline Company of America, LLC (Page 53)

• Silgan Containers Manufacturing Corporation (Page 54)

• Town of Millers Cove (Page 55)

• Turner Industries Group, LLC (Page 56)

Item 10. Review and comment on an application by the City of New Boston to TCEQ to amend its permit to authorize adding an equalization basin. (See page 57; to be presented by Mr. Prange)

Regular Business

Item 11. Review and consider approval for the ATCOG Executive Director to submit applications for FY21 State Homeland Security Program grant funds through the Office of the Governor Homeland Security Grant Division for the following projects: (See page 58; to be presented by staff member Whitney Fezell)

• Regional Law Enforcement Terrorism Prevention Training

• Planning, Training and Exercises

Item 12. Review and consider approval of the Ark-Tex Council of Governments’ (ATCOG) Threat and Hazard Identification and Risk Assessment (THIRA), State Preparedness Report (SPR), and the Homeland Security Implementation Plan for 2021. (See page 62; to be presented by Ms. Fezell)

Item 13. Review and consider approval of the purchase of consulting services as part of the Regionally Coordinated Public Transportation – Human Services Coordination Plan (RCTP) 5-year update. (See page 64; to be presented by staff member Sheena Record)

Item 14. Review and consider approval for the Executive Director to submit applications for FY22 and FY23 to the Office of the Governor, Criminal Justice Division, for the following projects: (See page 66; to be presented by staff member Patricia Haley)

• Regional Law Enforcement Training

• Purchase of Juvenile Justice Services

Item 15. Review and approve/ratify the ATCOG COVID-19 Policy updated January 1, 2021. (See page 70; to be presented by staff member Mary Beth Rudel)

Other Business

Item 16. FY2021 State Homeland Security Program grant funds allocation process update. (To be presented by Page 2 of 72 Ms. Fezell)

Announcements

A Workforce CEOs meeting will be held immediately following this meeting. Judges please remain on Zoom, and all others please exit the Zoom meeting.

The next Executive Committee meeting will be held on February 25, 2021 at 10:00 a.m., via teleconference/webinar.

Pursuant to the Texas Open Meeting Act, Government Code Chapter 551 one or more of the above items may be considered in executive session closed to the public, including but not limited to consultation with attorney pursuant to Texas Government Code Section 551.071 and Section 551.074 arising out of the attorney's ethical duty to advise ATCOG concerning legal issues arising from an agenda item. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session.

Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Administration at 903-832- 8636 two (2) work days prior to the meeting so that appropriate arrangements can be made.

All agendas are sent electronically and available at www.atcog.org. Should any Board Member need a copy printed and available at the meeting, please call 903.255.3555 or email [email protected].

Page 3 of 72 JOINT MINUTES NORTHEAST TEXAS ECONOMIC DEVELOPMENT DISTRICT AND ARK-TEX COUNCIL OF GOVERNMENTS BOARD OF DIRECTORS MEETING December 10, 2020

The Northeast Texas Economic Development District (NETEDD) and Board of Directors of the Ark-Tex Council of Governments (ATCOG) met at 10:00 a.m., Thursday, December, 10, 2020, via teleconference/webinar.

Item 1. L.D. Williamson, Judge, Red River County, called the meeting to order.

Item 2. Judge Williamson gave the invocation.

Item 3. Public Comment.

There were no members of the public present.

NETEDD Agenda Items

Item 4. The first order of business was to review and consider approval of the minutes as submitted for the NETEDD meeting held Thursday, September 24, 2020, in Texarkana, Texas as well as via teleconference/webinar.

Motion to approve was made by Marc Reiter, Mayor, City of Hooks, and seconded by Scott Norton, CEO, TexAmericas Center. It was approved.

Item 5. Next was to review and consider approval of the minutes as submitted for the NETEDD meeting held Thursday, October 29, 2020, in Mt. Pleasant, Texas as well as via teleconference/webinar.

Motion to approve was made by Mayor Reiter and seconded by Mr. Norton. It was approved.

Item 6. Melody Harmon, Economic Development Manager, presented, for information only, a Revolving Loan Fund status update. Ms. Harmon presented a new flyer for the program as well as an updated COVID- 19 RLF Application Form that will be available on ATCOG’s website.

Mr. Brown added that the COVID-19 Revolving Loan Funds came directly through the U.S. Economic Development Administration for COVID-19 relief. The COVID-19 RLFs receive 2.5% interest. Mr. Brown asked that Board members share the information for potential applicants.

This concludes all NETEDD agenda items.

ATCOG Board of Directors Agenda Items

Item 7. Chris Brown, Executive Director, presented the following consent agenda items:

• Approval of the minutes as submitted for the ATCOG Board of Directors meeting held Thursday, September 24, 2020, in Texarkana, Texas, as well as, via teleconference/webinar.

• Ratification of the Interlocal Agreement between ATCOG and the Housing Authority of the City of Mount Pleasant.

• Acceptance of the minutes as submitted for the Homeland Security Advisory Committee meeting held October 1, 2020, via teleconference/webinar.

Page 4 of 72

• Acceptance of the minutes as submitted for the Regional Criminal Justice Advisory Committee meeting held November 19, 2020, via teleconference/webinar.

• Ratification of Juvenile Justice Services Contracts between ATCOG and the following:

• Bowie County • Hopkins County • Red River County

• Cass County • Lamar County • Titus County

Motion to approve was made by Marc Reiter, Mayor, City of Hooks, and seconded by Robert Newsom, Judge, Hopkins County. It was approved.

Review and Comment

Item 8. Paul Prange, Environmental Resources Coordinator, presented for review and comment on Environmental Quality (TCEQ) Permit Renewals by the following:

• City of Atlanta • City of Talco • Riverbend Water Resources District • City of Bogata • City of Winfield • U.S. Department of the • City of Linden • Queen City Army – Former Lone Star Army Ammunition Plant • City of Maud • Delta County Municipal Utility District • TCI Texarkana, Inc. • City of Omaha • Hooks ISD • Texana Tank Car & • City of Reno Manufacturing Ltd. • Kimberly-Clark • City of Roxton Corporation

Motion to approve was made by Mayor Reiter and seconded by Scott Norton, CEO, TexAmericas Center. It was approved.

Item 9. Mr. Prange presented for review and comment on an application by Southwester Electric Power Company to TCEQ for amendment of its permit to authorize the discharge of wastewater in Morris County.

Motion to approve was made by Mayor Reiter and seconded by Brandon Bell, Judge, Lamar County. It was approved.

Item 10. Mr. Prange presented for review and comment on an application by Ward Timber, Ltd. to TCEQ for amendment of its Air Quality Permit to authorize modification of the existing Sawmill located in Cass County.

Motion to approve was made by Judge Newsom and seconded by Bobby Howell, Judge, Bowie County. It was approved.

Item 11. Mr. Prange presented for review and comment on an application by Graphic Packaging International, LLC to TCEQ for amendment of its permit regarding discharge monitoring reports in Cass County.

Motion to approve was made by Judge Bell and seconded by Mayor Reiter. It was approved.

Page 5 of 72

Regular Business

Item 12. Mr. Brown presented for consideration approval of the revisions to the Area Agency on Aging Policy and Procedures for the Long-Term Care Ombudsman Program.

Motion to approve was made by Mr. Norton and seconded by Mayor Reiter. It was approved.

Item 13. Rea Allen, 9-1-1 Program Director, presented for consideration approval of the region-wide transit advertising contract two-year renewal as part of the 9-1-1 Public Education Program.

Motion to approve was made by Mayor Reiter and seconded by Mr. Norton. It was approved.

Item 14. Mae Lewis, Housing Program Director, presented for consideration approval of the Ark-Tex Council of Governments Housing Choice Voucher Program Annual and 5 yr. Plan to be effective October 1, 2020.

Motion to approve was made by Mayor Reiter and seconded by John Sellers, Mayor, City of Sulphur Springs. It was approved.

Item 15. Whitney Fezell, Homeland Security Coordinator, presented for consideration approval of continued use of the allocation formula for FY2021 as the method for allocating State Homeland Security Program (SHSP) funds to jurisdictions.

Motion to approve was made by Judge Bell and seconded by Mr. Norton. It was approved.

Item 16. Patricia Haley, Criminal Justice Manager, presented for consideration approval of revisions to the Regional Criminal Justice Advisory Committee (RCJAC) Bylaws.

Motion to approve was made by Judge Newsom and seconded by Judge Howell. It was approved.

Item 17. Ms. Haley presented for consideration approval of the RCJAC local priorities and the grant application scoring instruments.

Motion to approve was made by Brian Lee, Judge, Titus County, and seconded by Mayor Reiter. It was approved.

Item 18. Mary Beth Rudel presented for consideration approval of revisions to the Ark-Tex Council of Governments (ATCOG) Policies and Procedures Manuals as well as the ATCOG Procurement Policy.

Motion to approve was made by Mayor Sellers and seconded by Judge Bell. It was approved.

Item 19. Mr. Brown presented for consideration approval of notice of the intent to award/notice of owner selection of the Mount Pleasant Housing Authority for PBV and approval to exceed $50,000 in HAP authority contracts.

Motion to approve was made by Judge Howell and seconded by Mr. Norton. It was approved.

Item 20. Mr. Brown presented for consideration approval/ratification of the following COVID-19-related policies:

• ATCOG COVID-19 Returning to Work at the Office Phase II Policy and Updated Driver Protocols

• TRAX Essential Services Pay Policy – COVID-19

Page 6 of 72 Motion to approve was made by Judge Brian Lee and seconded by Judge Bell. It was approved.

Announcements

Mr. Brown announced that the next Executive Committee meeting will be held Thursday, January 28, 2020, at 10:00 a.m., at the ATCOG Texarkana office for Board members as well as via teleconference/webinar.

With no other announcements, Judge Williamson moved to adjourn the meeting.

Motion to approve was made by Mayor Sellers and seconded by Scott Lee, Judge, Franklin County. The meeting was adjourned.

NETEDD BOARD MEMBERS PRESENT Bobby Howell, Judge, Bowie County Brandon Bell, Judge, Lamar County Brian Lee, Judge, Titus County John Sellers, Mayor, City of Sulphur Springs L.D. Williamson, Judge, Red River County Marc Reiter, Councilman, City of Hooks Robert Newsom, Judge, Hopkins County Scott Lee, Judge, Franklin County Scott Norton, President/CEO, TexAmericas Center

EXECUTIVE COMMITTEE MEMBERS PRESENT Bobby Howell, Judge, Bowie County Brandon Bell, Judge, Lamar County Brian Lee, Judge, Titus County John Sellers, Mayor, City of Sulphur Springs L.D. Williamson, Judge, Red River County Marc Reiter, Councilman, City of Hooks Robert Newsom, Judge, Hopkins County Scott Lee, Judge, Franklin County Scott Norton, President/CEO, TexAmericas Center

ATCOG BOARD MEMBERS PRESENT Lowell Walker, Mayor, City of DeKalb

GUESTS PRESENT Katie Martin, Texas Department of Transportation Taylor Nye, Sulphur Springs News Telegram

STAFF MEMBERS PRESENT Chris Brown, Executive Director Claude Ramsey, IT Facilities Director Erin Chewning, Executive Assistant Leslie McBride, Human Resources Manager Mae Lewis, Housing Manager Mary Beth Rudel, Deputy Director Melinda Tickle, Finance Director Melody Harmon, Economic Development Coordinator Patricia Haley, Criminal Justice Coordinator Paul Prange, Environmental Resources Coordinator Rea Allen, 9-1-1 Program Manager Toni Lindsey, Regional Development Coordinator

Page 7 of 72 Whitney Fezell, Homeland Security Coordinator

______L.D. Williamson, President Ark-Tex Council of Governments

ATTEST:

______

Page 8 of 72 BRIEFING PAPER

ITEM 5:

Review and consider approval for the ATCOG Executive Director to apply for a NETEDD 3 Year Planning Grant through the U.S Department of Commerce Economic Development Administration (EDA).

BACKGROUND:

In 2018, the Executive Directors for ATCOG and the Southwest Arkansas Planning and Development District created the concept for the Red River Leadership Institute (RRLI), which would include participants from the 4-State region and promote regional leadership. The Arkansas Economic Development Institute was recruited to apply for and manage an EDA grant that would support the trial run for RRLI to make the concept a reality. Sessions were held in each state and covered the following topics: leadership & regionalism, workforce development, economic development, community development, downtown development, entrepreneurship & Innovation. Distinguished speakers from across the country shared their knowledge base and expertise on these subjects. The first RRLI inaugural class of 25 participants graduated in June 2020. RRLI was a success even with the challenges COVID brought to our communities.

DISCUSSION:

Now, NETEDD is applying for a 3-year EDA grant in the amount of $300,000, which includes $90,000 of in-kind match. Budget items include: staff operations, speaker/presenter expenses, staff/presenter travel, venue expenses, supplies, promotion/advertising materials, and website design/updates.

This 3-year grant will allow NETEDD to continue the operations of the RRLI to promote regional leadership principles and economic development to the 4-State region. The program presentations will vary each year, but the focus will remain the same as the initial RRLI program.

RECOMMENDATION:

ATCOG staff recommend approval.

Page 9 of 72 RESOLUTION NO. NBD21-02

RESOLUTION OF THE NORTHEAST TEXAS ECONOMIC DEVELOPMENT DISTRICT, INC. (NETEDD) BOARD OF DIRECTORS, FOR THE ATCOG EXECUTIVE DIRECTOR TO SUBMIT AN APPLICATION FOR A NETEDD 3-YEAR PLANNING GRANT THROUGH THE U.S DEPARTMENT OF COMMERCE ECONOMIC DEVELOPMENT ADMINISTRATION (EDA) IN THE AMOUNT OF $300,000.

WHEREAS, NETEDD is applying for $210,000 of federal funds and providing in-kind match of $90,000; and

WHEREAS, this 3-year grant will allow NETEDD to continue the operations of the Red River Leadership Institute that initiated in 2019 to promote regional leadership principles; and

WHEREAS, the Red River Leadership Institute requires a collaborative partnership between the Economic Development Councils (EDCs) located in Texas, Arkansas, Louisiana, and Oklahoma, as well as, chambers of commerce and other non-profit and for-profit organizations in the 4-State area.

NOW, THEREFORE, BE IT RESOLVED BY THE NORTHEAST TEXAS ECONOMIC DEVELOPMENT DISTRICT, INC.:

Section 1 - That the NETEDD Board of Directors approves submission of the grant application for the NETEDD 3-YEAR Planning Grant through the U.S Department of Commerce Economic Development Administration.

Section 2 - That the NETEDD Board of Directors designates the Executive Director as the grantee’s authorized official and gives the Executive Director the power to apply for, accept, reject, manage, alter or terminate the grant on the behalf of the applicant agency.

REVIEWED THIS 28TH DAY OF JANUARY, 2021.

______L.D. Williamson, President Northeast Texas Economic Development District

ATTEST:

______

Page 10 of 72 JOINT MINUTES NORTHEAST TEXAS ECONOMIC DEVELOPMENT DISTRICT AND ARK-TEX COUNCIL OF GOVERNMENTS EXECUTIVE COMMITTEE MEETING October 29, 2020

The Northeast Texas Economic Development District (NETEDD) and The Executive Committee of the Ark- Tex Council of Governments (ATCOG) met at 10:00 a.m., Thursday, October 29, 2020, at the Titus County Extension Office, 1708 Industrial Road, Mt. Pleasant, Texas, as well as, via teleconference/webinar.

Item 1. L.D. Williamson, Judge, Red River County, called the meeting to order.

Item 2. Brian Lee, Judge, Titus County, gave the invocation.

Item 3. Public Comment.

No members of the public made a comment.

NETEDD Agenda Items

Executive Closed Session

Item 4. At this time, Judge Williamson announced the Open Session would recess and go into Executive Closed Session as allowed in the Texas Open Meetings Act, Section 551.074.

Open Session

Item 5. The Board of Directors reconvened in Open Session. No action was necessary.

Item 6. Chris Brown, Executive Director, presented for consideration approval of a resolution authorizing the Executive Director to execute a Professional Services Contract for Grant Administration Services with TexAmericas Center for EDA Project Number 08-01-05128.

Motion to approve was made by Robert Newsom, Judge, Hopkins County, and seconded by Brandon Bell, Judge, Lamar County. It was approved.

This concludes all NETEDD agenda items.

ATCOG Executive Committee Agenda Items

Item 7. Chris Brown, Executive Director, presented the following consent agenda items:

• Approval of the minute as submitted for the ATCOG Executive Committee Meeting held Thursday, August 27, 2020.

• Acceptance of the minutes as submitted for the Area Agency on Aging Regional Advisory Council Meeting held Thursday, September 3, 2020.

Motion to approve was made by Judge Brian Lee and seconded by Stan Wyatt, President, Northeast Texas Municipal Water District. It was approved.

Review and Comment

Page 11 of 72 Item 8. Mr. Brown presented, for information only, the Executive Director Report. He reviewed indirect finance reports and explained that ATCOG is approximately $100,000 below budget due largely to travel and training. Mr. Brown also provided updates and statistics for all ATCOG programs.

Item 9. Paul Prange, Environmental Resources Coordinator, presented for review and comment on environmental assessments to the Texas Commission on Environmental Quality (TCEQ) for the renewal of Texas Pollutant Discharge Elimination System (TPDES) Permit Renewals to authorize the discharge of treated wastewater by the following:

• City of Clarksville • City of Mt. Vernon • City of Bloomsburg

• City of Como • City of Mt. Vernon • Prairiland ISD

• City of Cooper • City of Naples • Rivercrest ISD

• City of Hughes • City of Texarkana • Texas Military Forces

Motion to approve was made by Judge Brian Lee and seconded by Marc Reiter, Mayor, City of Hooks. It was approved.

Item 10. Mr. Prange presented for review and comment on an application by Kempenaar Real Estate LTD to TCEQ for authorization to expand an existing dairy cattle facility in Hopkins County, Texas.

Motion to approve was made by Judge Newsom and seconded by Bobby Howell, Judge, Bowie County. It was approved.

Item 11. Mr. Prange presented for review and comment on an application by Nalco Company to TCEQ for the renewal TPDES Permit No. WQ0002955000 to authorize the discharge of treated non-contact cooling water in Texarkana, Texas.

Motion to approve was made by Scott Norton, CEO, TexAmericas Center, and seconded by Ann Rushing, Mayor, City of Clarksville. It was approved.

Item 12. Mr. Prange presented for review and comment on an application by Paris Generation LP to TCEQ for amendment to TPDES Permit No. WQ0003021000 to authorize the removal of the total copper effluent limitation at Outfall 001 in Paris, Texas.

Motion to approve was made by Judge Bell and seconded by Judge Howell. It was approved.

Item 13. Toni Lindsey, Regional Development Manager, presented for review and comment on the submission of a grant application by Detroit Independent School District to the Department of Health and Human Services, Office of Head Start, for a grant for new 5-year refunding of Head Start.

Judge Williamson asked Ms. Lindsey if Clarksville ISD is participating in the Head Start program with Detroit ISD. Ms. Lindsey clarified that Detroit ISD is applying for the refunding grant and will include Clarksville ISD in the program.

Motion to approve was made by Mayor Rushing and seconded by Judge Brian Lee. It was approved.

Regular Business

Item 14. Mr. Brown presented for consideration approval of the utilization of ATCOG’s indirect cost rate for ATCOG employees working on behalf of the Texarkana Urban Transit District.

Motion to approve was made by Mayor Reiter and seconded by Mr. Norton. It was approved.

Page 12 of 72

Item 15. Rea Allen, 9-1-1 Program Director, presented for consideration approval of the region-wide Billboard Advertising contract renewal as part of the 9-1-1 Public Education Program.

Motion to approve was made by Mayor Reiter and seconded by Mr. Wyatt. It was approved.

Other Business

Item 16. Ms. Allen presented the ATCOG Telecommunicator of the Year award to Cheryl Murphy, Chief Dispatcher of Morris County.

Item 17. Erin Chewning, Executive Assistant, presented for consideration approval to combine the November and December ATCOG Board meetings into one Board of Directors meeting to be held Thursday, December 10, 2020.

Motion to approve was made by Mayor Reiter and seconded by Mr. Norton. It was approved.

Item 18. Mr. Brown presented for discussion of COVID-19 Responses and Updates.

Mr. Brown explained that ATCOG staff has been asked to work 50% of their time in the office. He added that plexiglass barrier have been ordered for TRAX drivers to increase isolation and protection. TRAX busses are also running at 50% capacity. Judge Williamson added that Red River County now has 30 or more active cases of COVID-19, therefore the county citizens are required to wear face masks.

Mr. Brown asked Board Members for their input on the use of face shields in replacement of face masks. Judge Williamson and Judge Howell added that face shields can be worn in addition to a mask but the face shield alone is not effective protection against COVID-19.

Judge Howell also stated that Bowie County has over 500 active COVID-19 cases and are receiving nearly 25 new positive cases daily. He added that after attending a webinar presentation, he learned that state departments are preparing for the distribution of a vaccine once it becomes available.

Mr. Brown asked if Board Members would like a routine regional meeting to discuss COVID-19 updates. No members expressed interested in scheduling the meetings and Mr. Brown added that a group discussion of COVID-19 updates is always a possibility in the future.

Announcements

Mr. Brown announced the next TEX-21 Meeting will be held on Friday, November 6, 2020 and will feature Cal Jillson – Political Professor at SMU, Author and Elections Commentator.

Mr. Brown announced that a Workforce CEOs meeting will be held immediately following this meeting.

Lastly, he announced that the next Board of Directors meeting will be held on December 10, 2020 at 10:00 a.m., location and/or meeting format to be determined.

With no other announcements, motion to adjourn was made by Judge Brian Lee and seconded by Mr. Norton. The meeting was adjourned.

NETEDD BOARD MEMBERS PRESENT Ann Rushing, Mayor, City of Clarksville Becky Wilbanks, Judge, Cass County Bob Thorne, Mayor Pro Tem, City of Daingerfield Bobby Howell, Judge, Bowie County

Page 13 of 72 Brandon Bell, Judge, Lamar County Brian Lee, Judge, Titus County L.D. Williamson, Judge, Red River County Marc Reiter, Councilman, City of Hooks Robert Newsom, Judge, Hopkins County Scott Lee, Judge, Franklin County Scott Norton, President/CEO, TexAmericas Center Stan Wyatt, President, Northeast Texas Municipal Water District

EXECUTIVE COMMITTEE MEMBERS PRESENT Ann Rushing, Mayor, City of Clarksville Becky Wilbanks, Judge, Cass County Bob Thorne, Mayor Pro Tem, City of Daingerfield Bobby Howell, Judge, Bowie County Brandon Bell, Judge, Lamar County Brian Lee, Judge, Titus County L.D. Williamson, Judge, Red River County Marc Reiter, Councilman, City of Hooks Robert Newsom, Judge, Hopkins County Scott Lee, Judge, Franklin County Scott Norton, President/CEO, TexAmericas Center Stan Wyatt, President, Northeast Texas Municipal Water District

ATCOG BOARD MEMBERS PRESENT Frank Estes, Councilman, City of Avery Lowell Walker, Mayor, City of DeKalb

GUESTS PRESENT April Corbit, Workforce Solutions Northeast Texas Cheryl Murphy, Morris County Sheriff’s Office JoAnne Gray, City of Texarkana Randy Reed, Workforce Solutions Northeast Texas Troy Hornsby, Miller, James, Miller & Hornsby LLP

STAFF MEMBERS PRESENT Chris Brown, Executive Director Erin Chewning, Executive Assistant Lisa Reeve, Area Agency on Aging Manager Leslie McBride, Human Resources Manager Mary Beth Rudel, Deputy Director Melinda Tickle, Finance Director Merle Luster, 9-1-1 PSAP Operations Coordinator Paul Prange, Environmental Resources Coordinator Rea Allen, 9-1-1 Program Manager Toni Lindsey, Regional Development Coordinator

______L.D. Williamson, President Ark-Tex Council of Governments

ATTEST:

______

Page 14 of 72 ARK-TEX AREA AGENCY ON AGING (AAA) Regional Advisory Council Meeting

MINUTES The Ark-Tex Council of Governments (ATCOG) Area Agency on Aging (AAA) Regional Advisory Council met at 10:00 a.m. on Thursday, December 3, 2020, via video conference call. Tammy Lawing, Chairperson, called the meeting to order at 10:02 a.m. Jenny Butler, AAA Coordinator, called roll. Regional Advisory Council members present were as follows: Judge Lynda Munkres, Morris County Representative Shelly Braziel, Title III Service Provider Ruth Brown, Healthcare Representative Brenda Davis, Bowie County Representative Tammy Dougan, Social Service Agency Representative (HHSC) Charles Jordan, General Public Representative Tammy Lawing, Red River County Representative Fred Lewis, Hopkins County Representative Stephanie McCoy, Social Services Agency Representative (APS) Rhonda Rogers, Texas Silver Haired Legislature

It was determined that a quorum was present.

Approval of Minutes of Last Meeting A motion was made by Brenda Davis to approve the minutes of the September 3, 2020, meeting. Motion was seconded by Charles Jordan. All members present were in favor.

Discussion of Policy and Procedures changes for the Ombudsman Program Lisa Reeve shared on the video call screen a copy of the proposed revisions to the AAA Policy and Procedures regarding the Ombudsman program. The AAA was monitored by the State Ombudsman Office and it was recommended that certain revisions be made to the Policy and Procedures. If not revised, the AAA could receive a finding as a result of the monitoring. A motion was made by Judge Munkres to accept the revision. Motion seconded by Charles Jordan. All members present were in favor.

Ark-Tex Council of Governments FY21 Overview Chris Brown, ATCOG Executive Director, provided information on each of the ATCOG programs. The ATCOG facilitates 12 State and Federal Programs, and 3 non-governmental programs. They maintain 68 separate contracts, and follow the rules and regulations. The 9-1-1 Program provides rural addressing and maintains dispatch centers. Transportation programs include TRAX Rural Transit, Paris Metro, and Texarkana T-Line through Texas Department of Transportation. The Housing Choice Vouchers program assists individuals with several housing options, but the program does not own any properties. An example of a non-governmental

Page 15 of 72 program the ATCOG administers is the weatherization program, such as assistance through ATMOS Energy that can improve energy efficiency in a home. Some assistance is also provided for grant writing through the Regional Development program. The ATCOG Economic Development program received some funding to help small businesses impacted by COVID. Applications for loan assistance are provided that have very low interest rates and no fees. The Criminal Justice program provided emergency management programs for training purposes to police officers and first responders. Rhonda Rogers asked how many employees are at ATCOG. Chris Brown stated 95 including TRAX, 20 at Texarkana T-line. Brenda Davis asked if ATMOS Energy covers Arkansas. Jenny Butler checked online and stated that their service area does not show to cover Arkansas. Tammy Dougan stated individuals can contact 2-1-1 or ATCOG for resources and assistance. Chris Brown provided some information regarding the Premium Support program that assists people receiving insurance through the Health Insurance Marketplace. Assistance with paying the monthly premium can be provided to eligible individuals. Lisa Reeve stated that some assistance can be provided to older adults for certain things through the Housing Bond funding the AAA received.

Planning Budget Lisa Reeve stated the AAA Planning Budget has been submitted and progress has been made on the Closeout Budget.

Budget Update – COVID Update – HHSC Update – Congregate Meal Sites Update – Home Delivered Meal Update Lisa Reeve stated that the AAA is now under fiscal and contract monitoring by the State. All requests for documentation and records has been submitted.

Lisa shared via the video conference link information on the funding memo and 2021 Estimated Funding. She reviewed the various programs and funding received and not yet received. Assistance is still being provided to older adults for grocery gift cards and utility payments when appropriate.

Lisa updated the RAC members regarding recent staff changes. DeVon Wilson has been promoted from the Program Assistant to the Aging Specialist. She will also be focusing on outreach and becoming a benefits counselor. Interviews will be conducted to hire a new Program Assistant next week.

The evidence-based program Tai Ji Quan is doing well at the Sulphur Springs First Baptist Church. Lisa thanked Fred Lewis for the space and he stated it’s been good for the program.

Lisa Reeve briefly reviewed some information for virtual interactive classes that could be provided to older adults at home. There is a wide range of classes such as exercise groups, social groups, and support groups. Further information will be provided to the RAC members of any future action on virtual interactive classes.

Page 16 of 72

Announcements No announcements.

Adjourn A motion was made to adjourn by Brenda Davis and seconded by Judge Munkres. The meeting was adjourned at 10:44 a.m.

The next RAC meeting is March 4, 2021.

Page 17 of 72 ARK TEX COUNCIL OF GOVERNMENTS DIRECTORS REPORT

12/31/2020 Fiscal year thru period ending -09/30/2021 0010 - Executive

Description Quarter to date Year to date Ytd encumbrnce Annual budget Annual variance % used

50110 SALARIES 41,877.87 41,877.87 - 208,250.00 (166,372.13) 0.20 50210 BENEFITS 18,651.35 18,651.35 - 97,725.00 (79,073.65) 0.19 50225 COVID LEAVE 664.38 664.38 50310 STAFF TRAVEL 110.52 110.52 - 12,000.00 (11,889.48) 0.01 50312 REGISTRATION 558.33 558.33 - 1,500.00 (941.67) 0.37 50319 TRAINING 387.44 387.44 50410 RENT/SPACE 5,002.19 5,002.19 - 13,500.00 (8,497.81) 0.37 50420 TELEPHONE 591.92 591.92 - 7,000.00 (6,408.08) 0.08 50430 POSTAGE 39.89 39.89 - 600.00 (560.11) 0.07 50440 COPIER 76.52 76.52 - 675.00 (598.48) 0.11 50510 OTHER INDIRECT 960.14 960.14 - 12,000.00 (11,039.86) 0.08 50511 OFFICE SUPPLIES 3,032.78 3,032.78 - 6,200.00 (3,167.22) 0.49 50512 REPRODUCTION & PUBLICATIONS - 250.00 (250.00) - 50514 PERIODICALS 650.00 (650.00) - 50515 MEMBERSHIP DUES 125.00 125.00 - 5,500.00 (5,375.00) 0.02 50515 MEMBERSHIP DUES - LOCAL 50523 SOFTWARE MAINTENANCE 39.44 39.44 5,500.00 50525 INTEREST - 3,200.00 (3,200.00) - 50540 PROFESSIONAL SERVICES 50612 COMPUTER SOFTWARE ------Total EXPENSE 72,117.77 72,117.77 - 374,550.00 (298,023.49) 0.14 ------

Page 18 of 72 ARK TEX COUNCIL OF GOVERNMENTS DIRECTORS REPORT

Bus date: 12/31/2020 Fiscal year thru period ending 09/30/2021 0020 - Administrative

Description Quarter to date Year to date Ytd encumbrnce Annual budget Annual variance % used

50110 SALARIES 26,324.83 26,324.83 - 77,059.00 (50,734.17) 0.34 50210 BENEFITS 11,900.17 11,900.17 - 38,414.00 (26,513.83) 0.31 50225 COVID LEAVE 217.02 217.02 50310 STAFF TRAVEL 175.66 175.66 - 6,000.00 (5,824.34) 0.03 50312 REGISTRATION 104.17 104.17 - 1,850.00 (1,745.83) 0.06 50410 RENT/SPACE 4,229.81 4,229.81 - 7,100.00 (2,870.19) 0.60 50420 TELEPHONE 238.07 238.07 - 3,000.00 (2,761.93) 0.08 50430 POSTAGE 33.78 33.78 - 275.00 (241.22) 0.12 50440 COPIER 663.48 663.48 - 2,000.00 (1,336.52) 0.33 50510 OTHER INDIRECT 1,518.00 1,518.00 - 7,500.00 (5,982.00) 0.20 50511 OFFICE SUPPLIES 18.89 18.89 - 1,150.00 (1,131.11) 0.02 50512 PERIODICALS & PUBLICATIONS - 3,000.00 (3,000.00) - 50514 MEMBERSHIP DUES 7,434.00 7,434.00 - 7,500.00 (66.00) 0.99 50515 ADVERTISEMENT - 200.00 (200.00) - 50521 LEGAL & ACCT FEES - - 50522 INSURANCE/BONDING 10,892.70 10,892.70 - 12,000.00 (1,107.30) 0.91 50523 SOFTWARE MAINTENANCE - 1,200.00 (1,200.00) - 50524 BANKING SERVICES - - 50525 INTEREST - 2,000.00 (2,000.00) - 50530 CONTRACT LABOR - - 50540 PROFESSIONAL SERVICES 464.50 464.50 ------Total EXPENSE 64,215.08 64,215.08 - 170,248.00 (106,714.44) 0.25 ------

Page 19 of 72 ARK TEX COUNCIL OF GOVERNMENTS DIRECTORS REPORT

Bus date: 12/31/2020 Fiscal year thru period ending 09/30/2021 0030 - Board

Description Quarter to date Year to date Ytd encumbrnce Annual budget Annual variance % used

50310 BOARD TRAVEL 1,000.00 (1,000.00) 50312 BOARD REGISTRATION - - - 3,500.00 (3,500.00) ------Total EXPENSE - - - 4,500.00 (4,500.00) ------

Page 20 of 72 ARK TEX COUNCIL OF GOVERNMENTS DIRECTORS REPORT

Bus date: 09/30/2020 Fiscal year thru period ending 09/30/2020 0040 - Finance

Description Month to date Year to date Ytd encumbrnce Annual budget Annual variance % used

50110 SALARIES 27,350.05 27,350.05 - 154,196.00 (126,845.95) 0.18 50210 BENEFITS 11,831.90 11,831.90 - 72,359.00 (60,527.10) 0.16 50225 COVID LEAVE 246.29 246.29 50310 TRAVEL - 2,000.00 (2,000.00) - 50312 REGISTRATION/TRAINING 104.17 104.17 - 15,500.00 (15,395.83) 0.01 50410 RENT/SPACE 3,275.46 3,275.46 - 6,000.00 (2,724.54) 0.55 50420 TELEPHONE 383.76 383.76 - 2,600.00 (2,216.24) 0.15 50430 POSTAGE 1,080.14 1,080.14 - 3,000.00 (1,919.86) 0.36 50440 COPIER - 575.00 (575.00) - 50510 OTHER INDIRECT - 1,500.00 (1,500.00) - 50511 OFFICE SUPPLIES 9,684.43 9,684.43 - 15,000.00 (5,315.57) 0.65 50512 PERIODICALS & PUBLICATIONS 550.00 (550.00) - 50515 MEMBERSHIP DUES 150.00 150.00 - 325.00 (175.00) 0.46 50516 ADVERTISING - 200.00 (200.00) - 50520 AUDIT & ACCOUNTING - 38,000.00 (38,000.00) - 50523 SOFTWARE MAINTENANCE - 10,000.00 (10,000.00) - 50525 INTEREST - 1,600.00 (1,600.00) ------Total EXPENSE 54,106.20 54,106.20 - 323,405.00 (269,545.09) 0.16 ------

Page 21 of 72 ARK TEX COUNCIL OF GOVERNMENTS DIRECTORS REPORT

Bus date:12/31/2020 Fiscal year thru period ending 09/30/2021 0050 - Regional Development

Description Quarter to date Year to date Ytd encumbrnce Annual budget Annual var % used

50110 SALARIES - - - 49,400.00 (49,400.00) 50210 BENEFITS - - - 23,182.00 (23,182.00) 50410 RENT/SPACE - - - 2,500.00 (2,500.00) 50420 TELEPHONE - - - 1,020.00 (1,020.00) 50430 POSTAGE - - - - - 50440 COPIER - - - - - 50510 OTHER - - - - - 50515 MEMBERSHIP DUES - - - 3,000.00 (3,000.00) 50523 COMPUTER SOFTWAR - - - - - 50525 INTEREST ------Total EXPENSE - - - 79,102.00 (79,102.00) ------

Page 22 of 72 ARK TEX COUNCIL OF GOVERNMENTS DIRECTORS REPORT

Bus date: 12/31/2020 Fiscal year thru period ending 06/30/2021 0070 - Avery

Description Month to date Year to date Ytd encumbrnce Annual budget Annual var % used

50110 SALARIES 400.23 400.23 - 2,000.00 (1,599.77) 0.20 50210 BENEFITS 171.27 171.27 - 700.00 (528.73) 0.24 50410 RENT/SPACE 48.69 48.69 - 200.00 (151.31) 0.24 50420 TELEPHONE 4.44 4.44 - 25.00 (20.56) 0.18 50525 INTEREST - 25.00 (25.00) ------Total EXPENSE 624.63 624.63 - 2,950.00 (2,325.37) 0.17 ------

Page 23 of 72 Bus date: 03/31/2020

0010 - Executive

Description

0010 00 20 000 50110 00 SALARIES 13,189.73 16,559.54 7,002.49 9,306.05 46,057.81 0010 00 20 000 50210 00 BENEFITS 4,642.78 25,690.30 2,464.88 2,924.21 35,722.17 0010 00 20 000 50310 00 STAFF TRAVEL 294.60 125.32 419.92 0010 00 20 000 50312 00 REGISTRATION (225.00) 295.00 70.00 0010 00 20 000 50410 00 RENT/SPACE 1,951.18 1,127.00 70.95 3,149.13 0010 00 20 000 50420 00 TELEPHONE 516.94 652.22 49.76 1, 218.92 0010 00 20 000 50430 00 POSTAGE 0.66 235.29 235.95 0010 00 20 000 50440 00 COPIER 55.93 71.37 127.30 0010 00 20 000 50510 00 OTHER INDIRECT 131.00 131.00 0010 00 20 000 50511 00 OFFICE SUPPLIES 1,082.80 1,082.80 0010 00 20 000 50512 00 REPRODUCTION & PUBLICATIONS - 0010 00 20 000 50514 00 PERIODICALS 60.00 60.00 0010 00 20 000 50515 00 MEMBERSHIP DUES 3,585.00 3,585.00 0010 00 20 000 50515 01 MEMBERSHIP DUES - LOCAL 185.00 185.00 0010 00 20 000 50525 00 INTEREST 255.93 262.70 518.63 0010 00 20 000 50540 00 PROFESSIONAL SERVICES 20.00 20.00 0010 00 20 000 50612 00 COMPUTER SOFTWARE 39.44 39.44 78.88 - Total EXPENSE 25,431.95 25,071.12 9,467.37 12,830.73 72,801.17

Page 24 of 72 Bus date: 12/31/2019

0020 - Administrative

Description

0020 00 20 000 50110 00 SALARIES 9,203.62 8,300.72 4,509.00 11,068.38 33,081.72 0020 00 20 000 50210 00 BENEFITS 3,239.67 2,921.87 1,587.18 3,878.84 11,627.56 0020 00 20 000 50310 00 STAFF TRAVEL 699.22 46.98 50.03 796.23 0020 00 20 000 50312 00 REGISTRATION 60.00 227.24 287.24 0020 00 20 000 50410 00 RENT/SPACE 527.93 1,227.93 1,755. 86 0020 00 20 000 50420 00 TELEPHONE 379.58 242.00 621.58 0020 00 20 000 50430 00 POSTAGE 133.04 13.54 146.58 0020 00 20 000 50440 00 COPIER 117.82 91.58 209.40 0020 00 20 000 50510 00 OTHER INDIRECT 20.00 1,007.32 1,027.32 0020 00 20 000 50511 00 OFFICE SUPPLIES - 0020 00 20 000 50512 00 PERIODICALS & PUBLICATIONS - 0020 00 20 000 50515 00 MEMBERSHIP DUES - 0020 00 20 000 50516 00 ADVERTISEMENT - 0020 00 20 000 50521 00 LEGAL & ACCT FEES - 0020 00 20 000 50522 00 INSURANCE/BONDING - 0020 00 20 000 50523 00 SOFTWARE MAINTENANCE 1,093.02 39.44 1,132.46 0020 00 20 000 50524 00 BANKING SERVICES 63.00 1,574.53 1,637.53 0020 00 20 000 50525 00 INTEREST 146.02 161.06 307.08 0020 00 20 000 50530 00 CONTRACT LABOR - 0020 00 20 000 50540 00 PROFESSIONAL SERVICES 99.00 99.00 - Total EXPENSE 15,682.91 15,587.53 6,096.18 37,366.62

Page 25 of 72 Bus date: 12/31/2019

0030 - Board

Description

0030 00 20 000 50310 00 BOARD TRAVEL (160.09) 0030 00 20 000 50312 00 BOARD REGISTRATION

Total EXPENSE

Page 26 of 72 Bus date: 12/31/2019

0040 - Finance

Description

0040 00 20 000 50110 00 SALARIES 5,567.44 6,292.64 4,468.52 9,852.71 26,181.31 0040 00 20 000 50210 00 BENEFITS 1,959.75 2,215.02 1,572.92 3,312.54 9,060.23 0040 00 20 000 50310 00 TRAVEL 582.12 582.12 0040 00 20 000 50312 00 REGISTRATION/TRAINING 113.64 113.64 0040 00 20 000 50410 00 RENT/SPACE 823.59 360.95 1,184.54 0040 00 20 000 50420 00 TELEPHONE 166.26 297.88 464.14 0040 00 20 000 50430 00 POSTAGE 742.90 189.68 932.58 0040 00 20 000 50440 00 COPIER 22.11 27.16 49.27 0040 00 20 000 50510 00 OTHER INDIRECT 67.32 14.95 82.27 0040 00 20 000 50511 00 OFFICE SUPPLIES 140.21 140.21 0040 00 20 000 50512 00 PERIODICALS & PUBLICATIONS - 0040 00 20 000 50515 00 MEMBERSHIP DUES - 0040 00 20 000 50516 00 ADVERTISING - 0040 00 20 000 50520 00 AUDIT & ACCOUNTING 32,000.00 32,000.00 0040 00 20 000 50523 00 SOFTWARE MAINTENANCE - 0040 00 20 000 50525 00 INTEREST 108.03 628.47 736.50 - Total EXPENSE 9,390.08 41,690.70 6,041.44 13,875.96 70,998.18

Page 27 of 72 Bus date: 12/31/2019

0050 - Regional Development

Description

0050 00 20 000 50110 00 SALARIES - 0050 00 20 000 50210 00 BENEFITS - 0050 00 20 000 50410 00 RENT/SPACE - 0050 00 20 000 50420 00 TELEPHONE - 0050 00 20 000 50430 00 POSTAGE 23.23 1.73 24.96 0050 00 20 000 50440 00 COPIER 20.97 24.45 45.42 0050 00 20 000 50510 00 OTHER - 0050 00 20 000 50515 00 MEMBERSHIP DUES - 0050 00 20 000 50523 00 COMPUTER SOFTWAR - 0050 00 20 000 50525 00 INTEREST - - Total EXPENSE 44.20 26.18 70.38

Page 28 of 72 Bus date: 12/31/2019

0070 - Avery

Description

0070 00 20 000 50110 00 SALARIES 60.17 40.11 20.06 67. 82 188.16 0070 00 20 000 50210 00 BENEFITS 21.18 14.12 7.07 20. 74 63.11 0070 00 20 000 50410 00 RENT/SPACE 8.90 2.30 11.20 0070 00 20 000 50420 00 TELEPHONE 1.19 1.67 2.86 0070 00 20 000 50525 00 INTEREST 1.17 0.64 1.81 - Total EXPENSE 92.61 58.84 27.13 88.56 267.14

Page 29 of 72 Ark-Tex Area Agency on Aging Quarterly Report October 2020 – December 2020

Bowie County Quarter FY2021 Total Transportation 1,066 ($7,014.28) 1,066 ($7,014.28) Meals 19,009 ($70,978.84) 19,009 ($70,978.84)

Cass County Transportation 632 ($4,158.56) 632 ($4,158.56) Meals 5,528 ($20,405.35) 5,528 ($20,405.35)

Delta County Transportation 14 ($92.12) 14 ($92.12) Meals 4,002 ($14,436.60) 4,002 ($14,436.60)

Franklin County Transportation 19 ($125.02) 19 ($125.02) Home Delivered Meals 512 ($1,502.72) 512 ($1,502.72)

Hopkins County Transportation 1,061 ($6,999.63) 1,061 ($6,999.63) Meals 3,106 ($9,007.40) 3,106 ($9,007.40)

Lamar County Transportation 54 ($355.32) 54 ($355.32) Meals 24,268 ($75,602.40) 24,268 ($75,602.40)

Morris County Transportation 345 ($2,270.10) 345 ($2,270.10) Meals 4,742 ($16,707.32) 4,742 ($16,707.32)

Red River County Transportation 204 ($1,342.32) 204 ($1,342.32) Meals 8,196 ($26,061.94) 8,196 ($26,061.94)

Titus County Transportation 1,052 ($6,922.16) 1,052 ($6,922.16) Meals 4,346 ($14,966.71) 4,346 ($14,966.71)

TOTALS Transportation 4,447 ($29,279.51) 4,447 ($29,279.51) Home Delivered Meals 73,709 ($249,669.28)) 115,544 ($613,538.64)

Ark-Tex Area Agency on Aging Quarterly Report October 2020 – December 2020

Other Services Quarter FY2020 Total

Homemaker 1,138/hrs ($17,660.75) 1,138/hrs ($17,660.75) Caregiver Respite 716/hrs ($11,068.40) 716/hrs ($11,068.40) Evidence-Based Intervention (HomeMeds, Tai Ji Quan) 162 162

Page 30 of 72

Training for 1st Quarter:

A Matter of Balance – October 2020 Lisa Reeve, AAA Director (Evidence-Based Intervention)

Training for the Fiscal Year 2021 A Matter of Balance (Evidence-Based Intervention) Lisa Reeve, AAA Director

Page 31 of 72 Housing Programs Quarterly Report Oct. 2020 – Dec. 2020

Housing Choice Voucher Program

County Total Contract Tenant HAP to Tenants Rent Rent Landlords Bowie 576 $401,180.67 $123,647.33 $272,669.33 Camp 24 14,639.67 4,826.67 10,582.67 Cass 55 32,576.33 7,393.33 24,126.33 Delta 13 7,613.33 2,462.00 5,118.00 Franklin 25 14,795.33 29,777.00 11,610.66 Hopkins 105 59,234.33 21,855.33 36,673.33 Lamar 130 74,701.00 30,263.67 43,818.33 Morris 46 27,596.00 5,875.00 20,985.33 Red River 39 18,902.00 3,416.00 28,410.00 Titus 70 45,047.00 14,547.00 29,946.00 Upshur 65 41,970.33 12,659.00 29,254.67 Wood 12 7,664.00 1,298.67 6,112.67 Port Outs 3 2,341.00 520.00 1,821.00 Issued 108 29,442.00 11,149.00 18,203.00 Monthly Totals 1271 777,702.99 269,690.00 539,331.32

ESG Homeless Prevention Grant: ESG HP and RRH Cares Grant:

$40,414.30 $93,146.91

Family Self Sufficiency Grant: 75 contract participates 24 families escrowing $4,252.00 monthly The average dollar increase in annual household income: $13,160.38

Trainings During the Quarter:

Housing Quality Inspections Certifications: Webinar on Technology for Housing Choice Vouchers on October 19, 2020 Webinar on Remote Video Inspections for Housing Choice Vouchers on December 3, 2020 Housing Quality Standards Fast Track course with Texas Housing Association and received my certification on December 4, 2020 Visual Assessment Course for lead base paint on December 4, 2020

Earned Income Verification Certification:

Leadership Training: HUD webinar on remote video inspections, webinars on PBV vouchers and landlord participation resources. Mae Lewis John Foster Kevin Brewer Page 32 of 72

911 Program Statistics - October - December 2020

BUSN CNTX COIN No Class OTHER PAYP PBX RESD TLMA Unparsed VOIP WPH0 WPH1 WPH2 TEXT Total of Service 911

ATCOG Training 4 1 0 0 4 0 0 3 0 0 3 0 11 53 1 80 Center Atlanta PD 161 0 0 5 4 0 0 131 2 0 153 6 404 1048 77 1991

Bi State Justice 1257 69 0 379 11 0 67 1823 23 0 1144 1 4866 17710 253 27603 Center Cass CO SO 279 2 0 26 19 0 0 379 8 0 11 0 408 1336 97 2565

Delta CO SO 74 0 0 7 1 0 0 67 1 0 12 0 174 375 24 735

Franklin CO SO 21 0 0 23 3 0 0 31 2 0 95 0 245 874 10 1304

Hopkins CO SO 241 1 0 24 10 0 0 123 4 0 27 0 562 1831 100 2923

Morris CO SO 147 8 0 32 0 0 0 167 3 0 164 1 439 1306 81 2348

Mt Pleasant PD 546 0 0 21 1 0 24 99 9 0 308 0 841 3088 148 5085

New Boston PD 233 54 7 8 6 0 0 616 2 0 173 0 98 713 87 1997

Paris PD 226 0 0 28 3 0 74 257 4 0 520 0 1619 4629 48 7408

Red River County 382 1 0 110 26 0 2 663 3 0 26 0 379 997 120 2709 Sheriffs Office Sulphur Springs PD 320 4 0 26 39 0 21 19 0 0 271 0 550 1954 117 3321

Total 3891 140 7 689 127 0 188 4378 61 0 2907 8 10596 35914 1163 60069

TOTAL Wireless Total = 46,518 Total Call Volume = 60,069

GIS Statistics – Critical Errors – 0 GeoMSAG routing

ESInet Conversion VPN routers installed at host locations Complete conversion scheduled for second quarter 2021 calendar year. CLASS OF SERVICE KEY BUSN - Business Number TLMA - Telematics CNTX - Central Exchange phone system Unparsed 911 - no distinction in Raw ALI data COIN - Pay Phone VOIP - Voice over internet protocol No Class of Service - Type not indicated WPH0 - Wireless Phase 0 - (Voice Only) Other - Any Class of Service not stored in the Customer Premise Equipment WPH1 - Wireless Phase 1 - (Voice + Cell Tower Location Data) PAYP - Pay Phone WPH2 - Wireless Phase 2 - (Voice Call + calling location xy coordinate PBX - Private Branch Exchange phone system TEXT - Text to 9-1-1 Page 33 of 72 RESD - Residential phone line

FY2020 Purchase of Juvenile Justice Services Grant / ATCOG Contract with Counties ($45,416.00 Total for 1-YR Grant)

Juveniles Served Original Contract Amended Expended County Scope of Services with Contracted Start Date End Date Amount Contract Amount Amount Amount

No invoices Bowie County Juvenile Mental Health Services $ 11,840.00 N/A $0.00 10/1/2020 9/30/2021 received to date

No invoices Cass County Juvenile Mental Health Services $ 3,774.00 N/A $0.00 10/1/2020 9/30/2021 received to date

Hopkins County No invoices (also covers Delta, Juvenile Mental Health Services $ 7,178.00 N/A $0.00 10/1/2020 9/30/2021 received to date Franklin)

No invoices Lamar County Juvenile Mental Health Services $ 6,179.00 N/A $0.00 10/1/2020 9/30/2021 received to date

Red River County Juvenile Mental Health Services $ 1,406.00 N/A $1,406.00 8 10/1/2020 9/30/2021

Titus County No invoices Juvenile Mental Health Services $ 6,623.00 N/A $0.00 10/1/2020 9/30/2021 (also covers Morris) received to date

No invoices TOTAL $ 37,000.00 N/A $1,406.00 received to date

Page 34 of 72 FY2020/2021 Regional Law Enforcement Training Grant ($154,267 Total for 2-Year Grant - FY20 & FY21) FY20/21 Total # Students to Attend Law Enforcement Training 368 (Provided w/ ATCOG Grant Funds or Free Through ATCOG Coordination With Certain Training Providers) FY20/21 Courses Held (Provided w/ ATCOG Grant Funds or Free Through ATCOG 60 Coordination With Certain Training Providers)

Page 35 of 72 FY2021 JAG Projects Grantee Project Title Grant Number Grant Status Current Award Expended Project Period Cass County Body-Worn Camera Acquisition 3991201 Grant - Active (Fund Hold) $33,840.00 $0.00 10/1/2020-9/30/2021 Protect Officer, Public, and Daingerfield, City of Prosecution Project 3956201 Grant - Active $24,100.00 $0.00 10/1/2020-9/30/2021 Delta County Body Armor Replacement 4039601 Grant - Active $16,758.00 $0.00 10/1/2020-9/30/2021 Franklin County Save Lives P-25 Handheld Radios 3992801 Grant - Active $18,000.00 $0.00 10/1/2020-9/30/2021 Mt. Vernon, City of Patrol Computers/Tablet 3988301 Grant - Active $28,861.70 $0.00 10/1/2020-9/30/2021 Red River County Mobile Technology Upgrade 3953101 Grant - Pending Close-Out $13,400.00 $13,400.00 10/1/2020-9/30/2021 Wake Village, City of Scene Response Trailer 4041101 Grant - Active $12,611.00 $0.00 10/1/2020-9/30/2021

FY2021 VOCA Projects Grantee Project Title Grant Number Grant Status Current Award Expended Project Period Domestic Violence Comprehensive Victim Restoration Prevention, Inc. Program 2907004 Grant - Active $317,484.26 $68,986.44 10/1/2020-9/30/2021

Hopkins County Victim Assistance Coordinator/Legal 10/1/2020-9/30/2021 (District Attorney's Office) Assistant 2813905 Grant - Active $75,146.84 $18,652.18

FY2021 VAWA Projects Grantee Project Title Grant Number Grant Status Current Award Expended Project Period Mount Pleasant, City of (Police Dept.) Violence Against Women Investigator 3631603 Grant - Active $16,237.27 $0.00 10/1/2020-9/30/2021 Red River County (Sheriff's Office) Violence Against Women Investigator 3953201 Grant - Active $36,487.02 $0.00 10/1/2020-9/30/2021

FY2021 Juvenile Justice Projects Grantee Project Title Grant Number Grant Status Current Award Expended Project Period Ark-Tex Council of Grant - Active Governments Purchase of Juvenile Services 1426622 (Blind Hold - Indirect Approval) $45,416.00 $3,809.96 10/1/2020-9/30/2021

*Qtr. 1 Financial Status Reports for these grants are due to CJD Jan.22nd. After the 22nd, many of these applicants will then show expenditures in the eGrants system.*

Page 36 of 72 FY2020/2021 Coronavirus Emergency Supplemental Funds (CESF grant) Projects (as of 1/19/21) Grantee Project Title Grant Number Grant Status Current Award Expended Project Period Coronavirus Emergency Daingerfield, City of 4140201 Grant - Active $10,950.00 $3,273.82 2/1/2020-1/31/2021 Supplemental Program

Dekalb, City of COVID19 4172901 Grant - Active $35,098.40 $33,074.55 2/1/2020-1/31/2021

Mount Pleasant, City of COVID-19 4152201 Grant - Active $76,452.50 $0.00 3/1/2020-2/28/2021

Mount Vernon, City of COVID-19 Safety 4160501 Application - Active $12,576.35 $0.00 6/1/2020-5/31/2021

COVID-19 Personal Protective Delta County 4170801 Grant - Active $25,825.00 $0.00 10/1/2020-9/30/2021 Equipment

Franklin County COVID-19 Emergency Funds 4159201 Grant - Active $30,098.77 $0.00 2/1/2020-1/31/2021

Coronavirus Emergency Lamar County 4172101 Grant - Pending Close-Out $35,650.00 $35,650.00 3/1/2020-2/28/2021 Supplemental Fund Red River County Public Health Supplemental Project 4134901 Grant - Active $45,133.06 $7,386.38 5/1/2020-4/30/2021

*Qtr. 1 Financial Status Reports for these grants are due to CJD Jan.22nd. After the 22nd, many of these applicants will then show expenditures in the eGrants system.*

Page 37 of 72 January 2021 Homeland Security Quarterly Report

Grantee Project Title Grant Grant Current Expended Project Period Number Status Award Ark-Tex Council of ATCOG Planning, Training and Exercises 2946006 Grant - $88,000.00 $5,949.59 9/1/2020- Governments Project Active 8/31/2021 Ark-Tex Council of ATCOG Cyber-security Planning and 4067001 Grant - $12,800.00 $775.69 9/1/2020- Governments Training Project Active 8/31/2021 Ark-Tex Council of ATCOG-Franklin County Emergency Radio 3979301 Grant - $127,328.59 $0.00 9/1/2020- Governments Infrastructure Active 8/31/2021 Ark-Tex Council of ATCOG-Red River County Emergency 4110101 Grant - $134,794.85 $0.00 9/1/2020- Governments Radio Infrastructure Active 8/31/2022 Ark-Tex Council of ATCOG-Lamar County Emergency Radio 4115701 Grant - $163,652.17 $0.00 9/1/2020- Governments Infrastructure Active 8/31/2021 Texarkana, City of City of Texarkana, Texas - Special 3634803 Grant - $17,691.54 $0.00 10/1/20- Response Teams Drone Project Active 09/30/2021 Franklin County Mobile License Plate Reader 3977101 Grant - $23,899.81 $0.00 9/1/2020- Active 8/31/2021 Mount Vernon, City of Radio's Portable Communication 3988501 Grant - $6,060.00 $0.00 10/1/20- Active 09/30/2021 Sulphur Springs, City Thermal Imaging Project 4004701 Grant - $10,406.25 $0.00 11/1/20- of Active 10/31/2021 Wake Village, City of Emergency Power 4012101 Grant - $9,480.00 $0.00 9/1/2020- Active 8/31/2021 Lamar County License Plate Reader 4062501 Grant - $34,891.00 $0.00 10/1/20- Active 09/30/2021 Lamar County Regional Hazmat Response Team- 4080401 Grant - $10,000 $0.00 10/1/20- WMD/TIC Detector Active 09/30/2021 Lamar County Mobile Command Post Camera System 4080601 Grant - $15,000 $0.00 10/1/20- Active 09/30/2021 Hopkins County Hopkins County Regional Communication 4081201 Grant - $18,562.50 $0.00 11/1/20- Response Trailer Active 10/31/2021 Naples, City of Cybersecurity Project 4107401 Grant - $6,375.50 $0.00 10/1/2020- Active 04/30/2021 Red River County Red River County Communication 3632002 Grant- $8,502.92 $7,263.64 11/1/2019- Upgrades Active 10/31/2020

Page 38 of 72 Regional Development Quarterly Report October 2020 – December 2020

Grants in Process for Submission:

TexAmericas Center, 2020 EDA Public Works & Economic Adjustment Bowie County Assistance Programs 80/20 Match Rail & Jobs $1,800,000.00 $450,000.00 match

Submitted Grants:

NETEDD 2021 3 Year Planning Grant $210,000.00 $52,5000.00 match EDA GRANT # ED21AUS3020017 Awarded January 1, 2021

Denied Grants:

TexAmericas Center, 2020 EDA Cares Act Public Works & Economic Adjustment Bowie County Assistance Programs 90/10 Match Rail & Jobs $2,700,029.00 $300,003.00 match Denied Due to lack of Funding – Resubmitting as Public Works Grant Submitted October 1, 2020

City of Sulphur Springs, 2020 EDA Cares Act Public Works & Economic Adjustment Hopkins County Assistance Programs 90/10 Match ?? Coal Property Development – Infrastructure & Jobs Up to $2,976,960.00 $297,696.00 match Denied Due to lack of Funding Submitted October 1, 2020

TexAmericas Center, 2020 EDA Cares Act Public Works & Economic Adjustment Bowie County Assistance Programs 90/10 Match Texarkana College CNC Work Training Center $3,000,000.00 $300,00.00 match Collaborated with Grella Partnership Strategies to complete the application for TexAmericas Center Denied Due to lack of Funding Submitted October 1, 2020

Page 39 of 72 Active Grants:

City of Sulphur Springs, 2017 Texas Capital Fund: Infrastructure Hopkins County $750,000.00 $50,000,000.00 match Obtaining Easements

City of Lone Star, 2019 CDBG Fire, Ambulance & Service Truck Morris County (FAST) Fund $342,148.00 $5,000.00 match In the Procurement Phase Vehicle & Equipment

City of DeKalb, 2020 EDA Public Works & Economic Adjustment Assistance Bowie County Programs 80/20 Match Wastewater, Sewer, Water Lines & Meters Easement & Jobs $2,000,000.00 $559,858.00 match EDA GRANT # PENDING

Hopkins County Sulphur Springs EDC 2018 EDA Public Works & Economic Adjustment Sulphur Springs Assistance Programs $1,500,000.00 $1,000,000.00 match EDA GRANT # 08-79-05222

City of Hooks, 2020 EDA Public Works & Economic Adjustment Bowie County Assistance Programs Waste Water Treatment Plant Upgrade $850,000.00 $212,500.00 match EDA GRANT # 08-01-05371

Ark-Tex COG 2020 EDA Public Works & Economic Adjustment NETEDD Assistance Programs $400,000.00 $0.00 match EDA GRANT # ED20AUS3070061

Ark-Tex COG 2020 EDA RLF SUPPLEMENT - COVID NETEDD CARES ACT $550,000.00 $0.00 match EDA GRANT # 08-79-05424

Central Texas EDD to 2020 EDA Public Works & Economic Adjustment Northeast Texas EDD Assistance Programs $3,186,179.31 $1,059,109.81 match NETEDD GRANT # 08-57-02889 Contract includes original NETEDD and CTEDD distressed counties plus Miller County Arkansas; Texas – Bell, Bosque, Bowie, Camp, Cass, Coryell, Delta, Falls, Eastland, Erath, Franklin, Freestone, Gregg, Harrison, Hill, Hopkins, Johnson, Lamar, Limestone, Marion, McLennan, Milam, Morris, Navarro, Panola, Red River, Somervell, Titus, and Upshur Counties.

Page 40 of 72

Training During the Quarter:

Keeping the Warmth requirements for program year 2021 NADO Virtual Conference Building Resilient Infrastructure and Communities (BRIC) Training Adobe + Microsoft SharePoint: See integrated solutions in action TxCDBG - Application Guides for Program Year 2021 TARC e-Learning: Decoded©: Pass-Through Entity Requirements (PTE) Census Bureau Webinar on Release of 2015-2019 American Community Survey Statistics Webinar 5 Ways Government Agencies Will Transform in 2021 Webcast Adobe helps you get more done in Microsoft Teams 504 Connect Quarterly Update

2020 TxCDBG Pre-Qualified Professional Administrative Services

Ark-Tex Council of Governments Toni Lindsey – Contact Information Texas Department of Agriculture website

2020 TxCDBG Grant Administrators & Environmental Certificate:

Toni Lindsey, Regional Development Manager Melody Harmon, Economic Development Manager Don Shipp, Environmental/Hazard Mitigation Specialist Sarah James, Development Specialist Brianna O’Shaughnessy, Development Specialist Anthony DelGiorno, Development Specialist

FBI Background Clearances for SBA to assist Economic Development Manager:

Toni Lindsey, Regional Development Manager Sarah James, Development Specialist

Page 41 of 72 Economic Development Quarterly Report October 2020 – December 2020

RLF Program Information:

Loan Projects in Progress . NETEDD: 7H Meat Market . COVID: Amusement Facility

Loans Funded . COVID: Caffe Crema

Loan Prospects RLF (Still pending) . Daycare secondary location (on hold due to COVID) . Secondary location for existing borrower for a carryout restaurant in Central TX area (on hold due to COVID)

Loan Paid Off . ASI

Note: Many borrowers have deferred payments or paid interest only during COVID. We adjust their schedules and/or payments as they stabilize.

Revolving Loan Funds (RLF) Program Active Loans October through December 2020:

NETEDD Original Loans - 4 ESNR Longhorn Tire Coppertop KNB Music

ETRAP Loans -6 Marroquin Leigh Water Supply City of Leary Coppertop

Page 42 of 72 Rowe Casa Longhorn Tire

CHAPMAN - 4 Clarksville EDC City of Deport City of Avery Bowie County ESD #6

CHAPMAN Other: We Pack CD: On December 17, 2020 Received Interest in the amount of: $1,762.09 Received Principal in the amount of: $9015.74

New COVID RLF Loans - 2 Coppertop Caffe Crema

NETEDD (former CTEDD) Loans - 12

Vo-Tech/Bambino's day care Gardener/Valvoline Express-Hector Kevin & Monita Keathley Anderson Schoel Developments, LP Superior Performance Dolsby Enterprises, LLC Fire Street Pizza Little Lambs Learning Academy Skate Waco, Inc. First Rate Brewers Grace Discovery Thakor Eclectic Food Concepts

FmHA RLF acquired from CTEDD - 1 Gap Tractor Parts

ATRDC Program Information:

Page 43 of 72 • Total Loans in SBA 504 Portfolio – 16 • Total Original Issued Loan Amount - $7,714,000 • Balance on Books as of 12/31/20 - $5,284,702.79 *All SBA 504 loans resumed payments as of October 1st as the CARES ACT payments ended; however, per new legislation, another round of assistance is anticipated soon.

ATRDC 504 Loan Program Income from Fees - $2614.59

Loans Approved by SBA . Restaurant w/local owner, new location out of town

Loans in Process (Pending SBA Approval) ATRDC . New Assisted Living (secondary location to business on the books), ATRDC approved and submitted for SBA approval . Transportation Company, ATRDC approved and submitted for SBA approval

Loan Prospects ATRDC . New Assisted Living, (secondary location to business on the books different project/owner than above), in application phase . Central Texas Meat Market (delayed due to COVID, application paused) . Trailer Co. (delayed)

Training During the Quarter:

• Attended NADCO Annual Meeting • TARC Information Reviewed • Emails and conversations with Regional Bankers and Community to discuss Economic funding options and after COVID funding • Various Webinars by SBA – Economic Development re: Covid-19 • Arkansas and Texas SBDC webinars re: Covid-19 and Regional impact • Legislative and Federal Update Re: Covid-19 and impact to area • SBDC Mt. Pleasant/Paris collaboration for businesses and recent COVID funding information • EDA training for COVID RLF • Attended NADCO webinars

Page 44 of 72 Environmental Quarterly Report

• Illegal Dumping Surveillance Camera Loan Program – 10 camera systems and 20 “No Dumping Signs have been loaned out in Bowie County, and are deployed in the cities of Nash, DeKalb, Simms and in rural areas of the county. ATCOG currently has 14 camera systems and 65 signs are available for illegal dumping enforcement.

• FY21 Solid Waste Grant Funds, in the amount of $40,500.00, are being equally divided between each of the nine counties within the ATCOG region for illegal dumping cleanup / community collection events, including tire collection events. Each county has access to $4,500.00, once memorandums of understanding are signed and executed. ATCOG is also in the process of updating the 20 Year Regional Solid Waste Management Plan and has contracted with Texas State University to provide the updates. This plan is due to TCEQ by 2022 for review and approval.

• FY 21 Water Quality Grant Funds, in the amount of $13,475.00, are being utilized to conduct non-point source pollution activities within the ATCOG region. Activities include: Providing educational materials to the public relating to water pollution and conservation practices, composting and gardening techniques, proper lawn care methods and pet waste disposal. Compost bins have been provided to local Master Gardener Associations within the region to help promote the utilization of natural fertilizers, and 2,000 disposable nitrile gloves have been distributed to local volunteer water quality monitors associated with the Texas Stream Team. These volunteers monitor the condition of local waterbodies including creeks, rivers and lakes on a weekly basis, utilizing chemical test kits and electronic meters. The results are provided to Meadows Center for Water and the Environment at Texas State University, to be complied and presented to TCEQ on an annual basis.

• ATCOG has joined the Texarkana Brownfields Regional Environmental Coalition which submitted an application to the Environmental Protection Agency for a Hazardous Substances and Petroleum Assessment Grant in the amount of $600,000.00 to be utilized at various sites located within Bowie County, Texas and Miller County, Arkansas. Coalition members include ATCOG, TexAmericas Center, the City of Texarkana, AR and the applicant, the City of Texarkana, TX. This funding, if awarded, will help boost redevelopment activities at key locations which are currently underutilized due to perceived or actual environmental contamination.

• ATCOG has been selected to administer the Region 2 Lower Red-Sulphur-Cypress Regional Flood Planning Group grant program funded by the Texas Water Development Board. Funding, in the amount of 910,400.00, will be utilized to develop a flood plan in a region comprised of 20 counties located in northeast Texas. The plan is due to the TWDB in January of 2023 and is required to be updated every 5 years.

Page 45 of 72 TRANSPORTATION QUARTERLY REPORT

TUTD PARATRANSIT SERVICES PROGRAM 20-Oct 20-Nov 20-Dec

TRIP 680 484 503 GROSS MIL 5873 5368 4346 REVENUE M 4425.86 3716 3617 GROSS TIM 570.68 553.27 510.65 REVENUE T 431.88 374.67 353.38 COUNTY TRIPS MILLER 335 202 322 BOWIE 345 282 181

RURAL TEXARKANA PROGRAM 20-Oct 20-Nov 20-Dec

TRIP 1506 1383 1351 GROSS MIL 24701.05 21057.19 24603 REVENUE M 20118.82 18033.39 20602 GROSS TIM 1859.55 1603.85 1772.52 REVENUE T 1132.13 990.53 1051.55 COUNTY TRIPS BOWIE 495 503 420 CASS 680 527 652 MORRIS 331 353 279 AAA 818 RURAL MT PLEASANT PROGRAM 20-Oct 20-Nov 20-Dec

TRIP 1265 959 1072 GROSS MIL 10332.77 8477 9620.03 REVENUE M 9216.27 7202.16 7949 GROSS TIM 1172.98 882.15 854.28 REVENUE T 908.52 679.48 64.85 COUNTY TRIPS TITUS 1023 773 948 FRANKLIN 242 186 124 AAA 450 RURAL SULPHUR SPRINGS PROGRAM 20-Oct 20-Nov 20-Dec

Page 46 of 72 TRIP 783 552 573 GROSS MIL 7430.52 6622 6957 REVENUE M 6482.4 5936.11 5951 GROSS TIM 731.7 578.65 692.53 REVENUE T 529.08 419.04 515.23 COUNTY TRIPS HOPKINS 780 548 573 FRANKLIN 3 4 0 AAA 320

RURAL PARIS PROGRAM 20-Oct 20-Nov 20-Dec

TRIP 404 350 368 GROSS MIL 7090 6057 5976 REVENUE M 5673.5 4482 4864 GROSS TIM 573.2 474.33 432.12 REVENUE T 434.38 366.28 329.7 COUNTY TRIPS LAMAR 294 261 266 DELTA 16 7 7 RED RIVER 94 82 95 AAA 133 97 Paratransit PARIS METRO SERVICE PROGRAM 20-Oct 20-Nov 20-Dec TRIP 2023 1540 1551 Rev Miles 8200 6538 7424 AAA 519 423 MONTLY TOTALS Total Trips 6661 5268 5418 Total reven54116.85 45907.66 50407 Total reven 3435.99 2830 2314.71

Page 47 of 72 As we look into the next century, leaders will be those who empower others. ~ Bill Gates

As 2021 approaches, public safety leaders have the opportunity to empower their agencies and Emergency Communication Centers (ECC) with a transformation to Next Generation 9-1-1 (NG9-1-1). From a legacy environment, the promise of ESInet (Emergency Service IP network) brings digital advantages for telecommunicators to better serve their citizens.

The heart of ESInet’s core services is network resilience founded on NENA’s i3 architecture, with GIS-based routing, more accurate location data, improved security, interoperability at county, state, regional and national levels, plus transport capabilities of text, images, video, and more.

As leaders prepare their ECC for the transition to ESInet, there are key facts and resources that can help guide important decisions as they guide their teams.

Page 48 of 72 The Time is Now for NG9-1-1 in Texas

911.GOV Created by Congress in 2004 as part of the National Highway Traffic Safety Administration at the U.S. Department of Transportation, the National 911 Program is a joint program with the National Telecommunication and Information Administration in the Department of Commerce. The National 911 Program provides federal leadership and coordination that supports 9-1-1 services in all states and U.S. districts

The Program offers a wealth of data and tools to inform leaders on their transition to NG9-1-1. Some of their valuable resources include the nationwide NG9-1-1 Roadmap Progress, the State of 9-1-1 Webinar Series, and the NG9-1-1 Self-Assessment Tool. Their publication on NG9-1-1 for Public Safety Leaders outlines many of the benefits of the new system.

Benefits of NG9-1-1 for first responders and public safety professionals include: Law Enforcement Fire Rescue • Enhanced location accuracy • More Accurate Scene Information • Improved Officer Safety • Improved Firefighter Safety • Redundancy & Multi-Agency Interoperability • Redundancy & Multi-Agency Interoperability • Better Situational Awareness • Accurate Pre-Arrival Data • Safer Communities • Better Crash Data

EMS Agencies The Public & The PSAPs • Improved Location Accuracy • Public Emergencies: Public sends information and data-like video • Continuity of Patient Data footage to 9-1-1 • Multi-Agency Interoperability • NG9-1-1 Call Centers: Receive and triage information & rich data • Accurate Pre-Arrival Data • FirstNet: Wireless network shares information and rich data from • Better Crash Data 9-1-1 with first responders • First Responders: Alerted to emergency with near real-time, critical information and data

The NG9-1-1 and ESInet Experience As leaders, we encourage you to learn what neighboring regions and PSAPs are saying about their NG9-1-1 transition and how ESInet has proven to make differences that matter in their day-to-day operations.

“When the KS911 Coordinating Council announced the transition to the AT&T ESInet, I was excited about network reliability, policy call routing, and overflow functionality, as well as automatic routing for abandoned calls. The faster delivery of calls was immediately noticeable. Reliability and ability to share data has improved our functionality exponentially.”

Chris Davis, Director- Butler County Emergency Communications; Butler County ECC is an ACE accredited Center Page 49 of 72 The Time is Now for NG9-1-1 in Texas

Straight from the PSAP The Deep East Texas Council of Governments (DETCOG) is a voluntary association of local governments in the 12-county region encompassing Angelina, Houston, Jasper, Nacogdoches, Newton, Polk, Sabine, San Augustine, San Jacinto, Shelby, Trinity, and Tyler counties. Recently, PSAPs affiliated with DETCOG have cut over to AT&T ESInet. Katie Stephens, Communications Supervisor for the Houston County Sheriff’s Office, and Michelle Baggett, Communications Director/TAC for the Nacogdoches Police Department, offered up the following answers about the experiences from a PSAP perspective:

Q: What have been the reactions from local PSAPs? ESInet looked different, but they were optimistic about the progress. They [Telecommunicators] really like the fact that it loads quicker and the location is more accurate.

Q: What positive changes have you noticed from a call-taking standpoint after moving to AT&T ESInet? We like the fact that ESInet pinpoints exact location with RapidSOS. We’ve also experienced faster call delivery and set-up times, and more accurate caller location versus legacy call routing.

Q: What types of public safety outcomes are already beginning to improve for you? Without a doubt, faster response times for calls to be entered and officers to be dispatched.

Q: What kinds of things make you most hopeful about a future with AT&T ESInet? That technology is extreme. And truly, having a better location changes the ballgame on helping people.

Commission on State Emergency Communications 333 Guadalupe St, Suite 2-212, Austin, Texas 78701

www.csec.texas.gov 512.305.6911

Page 50 of 72

ARK-TEX COUNCIL OF GOVERNMENTS APPLICATION / PROJECT STAFF REVIEW FOR ENVIRONMENTAL ASSESSMENT

Project SAI No: N/A Date Received: 12-10-20 Staff Assignment: Paul Prange

Applicant: City of Cumby, Texas

Project Description: The City of Cumby has applied to the Texas Commission on Environmental Quality (TCEQ) to renew Texas Pollutant Discharge Elimination System (TPDES) Permit No. WQ0013792001, to authorize the discharge of treated wastewater at a volume not to exceed a daily average flow of 120,000 gallons per day. The domestic wastewater treatment facility is located approximately 2,000 feet east of the intersection of IH-30 and FM 275 on the east side of the City of Cumby along the south side of the Louisiana and Arkansas Railroad in Hopkins County, Texas. Discharge route is from the plant site to Big Creek; thence to Garrett Creek; thence to Elm Creek; thence to Lake Fork Reservoir.

PROJECT/EA REVIEW:

Area to be served: Cumby, Hopkins County, Texas.

Does the project comply or furnish reasonable assurances of compliance with applicable federal, state, and local laws, regulations, and ordinances? Yes. The TCEQ executive director has determined that the application is administratively complete and will conduct a technical review of the application.

Is the project consistent with state, area wide, and/or local planning or does it contribute toward goals or objectives identified at one or more of governmental levels? Yes. This permit application meets all statutory and regulatory requirements.

Has this project been coordinated through the Texas Commission on Environmental Quality? Yes, coordination is in progress.

Does the project address a clearly defined need and does the project take into account preservation of the environment? There is a clearly defined need for the renewal of this TPDES Permit to allow the continued operation of the domestic wastewater treatment facility. This facility serves the needs of all residents living within the City of Cumby. All guidelines required by TCEQ to protect the environment are being followed, thus minimal disruption of the environment is expected.

Is the project likely to produce any significant adverse effects on the environment? No. The renewal of this permit will not authorize an increase in the number gallons of treated wastewater that can be discharged into the environment. This facility is in good operational condition. Before being discharged, the water passes through particulate filters and is then piped to a sedimentation pond located at this facility.

Do the anticipated accomplishments of the project justify the disruption to the environment? Yes. The renewal of this permit will allow the continued operation of this facility, which directly serves the needs of all citizens living within the City of Cumby. The disruption of the environment is minimal compared to the accomplishments.

STAFF ASSESSMENT OF ENVIRONMENTAL IMPACT: The permit renewal will not create any significant detrimental impact to the environment, as determined by TCEQ.

RECOMMENDED COMMENT: Staff recommends support of this permit renewal application by the City of Cumby, TX.

Page 51 of 72

ARK-TEX COUNCIL OF GOVERNMENTS APPLICATION / PROJECT STAFF REVIEW FOR ENVIRONMENTAL ASSESSMENT

Project SAI No: N/A Date Received: 12-15-20 Staff Assignment: Paul Prange

Applicant: The City of Daingerfield, Texas

Project Description: The City of Daingerfield has applied to the Texas Commission on Environmental Quality (TCEQ) to renew Texas Pollutant Discharge Elimination System (TPDES) Permit No. WQ0010499001, to authorize the discharge of treated wastewater at a volume not to exceed a daily average flow of 700,000 gallons per day. The domestic wastewater treatment facility is located approximately 5,500 feet southeast of the intersection of US Highway 259 and State Highways 11 and 49 in Morris County, Texas. Discharge route is from the plant site to an unnamed tributary of Bruton’s Creek; thence to Ellison Creek Reservoir; thence to Big Cypress Creek below Lake Bob Sandlin.

PROJECT/EA REVIEW:

Area to be served: Daingerfield, Morris County, Texas.

Does the project comply or furnish reasonable assurances of compliance with applicable federal, state, and local laws, regulations, and ordinances? Yes. The TCEQ executive director has determined that the application is administratively complete and will conduct a technical review of the application.

Is the project consistent with state, area wide, and/or local planning or does it contribute toward goals or objectives identified at one or more of governmental levels? Yes. This permit application meets all statutory and regulatory requirements.

Has this project been coordinated through the Texas Commission on Environmental Quality? Yes, coordination is in progress.

Does the project address a clearly defined need and does the project take into account preservation of the environment? There is a clearly defined need for the renewal of this TPDES Permit to allow the continued operation of the domestic wastewater treatment facility. This facility serves the needs of the entire population of the City of Daingerfield. All guidelines required by TCEQ to protect the environment are being followed, thus minimal disruption of the environment is expected.

Is the project likely to produce any significant adverse effects on the environment? No. The renewal of this permit will not authorize an increase in the number gallons of treated wastewater that can be discharged into the environment. This facility is in good operational condition. Before being discharged, the water passes through particulate filters and is then piped to a sedimentation pond located at this facility.

Do the anticipated accomplishments of the project justify the disruption to the environment? Yes. The renewal of this permit will allow the continued operation of this facility, which directly serves the needs of all citizens living within the City of Daingerfield. The disruption of the environment is minimal compared to the accomplishments.

STAFF ASSESSMENT OF ENVIRONMENTAL IMPACT: The permit renewal will not create any significant detrimental impact to the environment, as determined by TCEQ.

RECOMMENDED COMMENT: Staff recommends support of this permit renewal application by the City of Daingerfield, TX.

Page 52 of 72

ARK-TEX COUNCIL OF GOVERNMENTS APPLICATION / PROJECT STAFF REVIEW FOR ENVIRONMENTAL ASSESSMENT

Project SAI No: N/A Date Received: 12-28-20 Staff Assignment: Paul Prange

Applicant: Natural Gas Pipeline Company of America, L.L.C.

Project Description: Natural Gas Pipeline Company, L.L.C. has applied to the Texas Commission on Environmental Quality for a renewal of Federal Operating Permit No. O272, to authorize operation of the Compressor Station 802 located as follows: from Paris, go 8 miles south on Hwy 19/24, 2.5 miles west on FM 1184, ¼ mile west on CR 24200, Lamar County, Texas. The purpose of the federal operating permit is to improve overall compliance with the rules governing air pollution control by clearly listing all applicable requirements, as defined in Title 30 Texas Administrative Code. If approved, the permit will codify the conditions under which the area must operate and will not authorize new construction.

PROJECT/EA REVIEW:

Area to be served: Roxton, Lamar County, Texas.

Does the project comply or furnish reasonable assurances of compliance with applicable federal, state, and local laws, regulations, and ordinances? Yes. The TCEQ executive director has determined that the application is administratively complete and has completed a technical review of the application. The executive director has recommended issuance of this permit.

Is the project consistent with state, area wide, and/or local planning or does it contribute toward goals or objectives identified at one or more of governmental levels? Yes. This permit renewal application meets all statutory and regulatory requirements.

Has this project been coordinated through the Texas Commission on Environmental Quality? Yes, coordination is in progress.

Does the project address a clearly defined need and does the project take into account preservation of the environment? There is a clearly defined need for the operation of this compressor station. The pipeline is necessary in order to transport compressed natural gas throughout our region. All guidelines required by TCEQ to protect the environment are being followed, thus minimal disruption of the environment is expected.

Is the project likely to produce any significant adverse effects on the environment? No. This permit renewal will not authorize any new construction.

Do the anticipated accomplishments of the project justify the disruption to the environment? Yes. This permit renewal will allow the transportation of a valuable energy source. The disruption of the environment is minimal compared to the benefits provided.

STAFF ASSESSMENT OF ENVIRONMENTAL IMPACT: The permit renewal will not create any significant detrimental impact to the environment, as determined by TCEQ.

RECOMMENDED COMMENT: Staff recommends support of this Federal Operating Permit renewal by Natural Gas Pipeline Company of America, L.L.C.

Page 53 of 72

ARK-TEX COUNCIL OF GOVERNMENTS APPLICATION / PROJECT STAFF REVIEW FOR ENVIRONMENTAL ASSESSMENT

Project SAI No: N/A Date Received: 12-14-20 Staff Assignment: Paul Prange

Applicant: Silgan Containers Manufacturing Corporation

Project Description: Silgan Containers Manufacturing Corporation has applied to the Texas Commission on Environmental Quality for renewal of Federal Operating Permit No. 01781, to authorize continued operation of the Paris Plant (a metal cans facility) located at 500 Northwest Loop 286 in Paris, Lamar County, Texas. The permit will not authorize new construction, but is to improve overall compliance with the rules governing air pollution control.

PROJECT/EA REVIEW:

Area to be served: Paris, Lamar County, Texas.

Does the project comply or furnish reasonable assurances of compliance with applicable federal, state, and local laws, regulations, and ordinances? Yes. The TCEQ executive director has determined that the application is administratively complete, and has completed a technical review of the application. The executive director has recommend issuance of this permit.

Is the project consistent with state, area wide, and/or local planning or does it contribute toward goals or objectives identified at one or more of governmental levels? Yes. This permit application meets all statutory and regulatory requirements.

Has this project been coordinated through the Texas Commission on Environmental Quality? Yes, coordination is in progress.

Does the project address a clearly defined need and does the project take into account preservation of the environment? There is a clearly defined need for the continued operation of the Silgan Can Plant. The facility provides employment for citizens who live within our region and produces containers used by food manufacturing facilities within our region. This facility has been in operation for many years and all guidelines required by TCEQ to protect the environment are being followed, thus minimal disruption of the environment is expected.

Is the project likely to produce any significant adverse effects on the environment? No. This facility manufactures cans to be used by Campbell’s Soup Company and this permit renewal will not allow for any new construction to take place.

Do the anticipated accomplishments of the project justify the disruption to the environment? Yes. This plant produces goods that are purchased by many citizens located in and around our region. The disruption of the environment is minimal compared to the benefits provided.

STAFF ASSESSMENT OF ENVIRONMENTAL IMPACT: The permit will not create any significant detrimental impact to the environment, as determined by TCEQ.

RECOMMENDED COMMENT: Staff recommends support of this Federal Operating Permit renewal by Silgan Containers Manufacturing Corporation.

Page 54 of 72

ARK-TEX COUNCIL OF GOVERNMENTS APPLICATION / PROJECT STAFF REVIEW FOR ENVIRONMENTAL ASSESSMENT

Project SAI No: N/A Date Received: 12-15-20 Staff Assignment: Paul Prange

Applicant: Town of Millers Cove, Texas

Project Description: The Town of Millers Cove has applied to the Texas Commission on Environmental Quality (TCEQ) to renew Texas Pollutant Discharge Elimination System (TPDES) Permit No. WQ0011750001, to authorize the discharge of treated wastewater at a volume not to exceed a daily average flow of 38,000 gallons per day. The domestic wastewater treatment facility is located approximately .75 mile southwest of the intersection of State Spur No. 158 and IH-30, just south of Winfield in Titus County, Texas. Discharge route is from the plant site to an unnamed tributary; thence to Blundell Creek; thence to Lake Monticello; thence to Lake Bob Sandlin.

PROJECT/EA REVIEW:

Area to be served: Town of Millers Cove, Titus County, Texas.

Does the project comply or furnish reasonable assurances of compliance with applicable federal, state, and local laws, regulations, and ordinances? Yes. The TCEQ executive director has determined that the application is administratively complete and will conduct a technical review of the application.

Is the project consistent with state, area wide, and/or local planning or does it contribute toward goals or objectives identified at one or more of governmental levels? Yes. This permit application meets all statutory and regulatory requirements.

Has this project been coordinated through the Texas Commission on Environmental Quality? Yes, coordination is in progress.

Does the project address a clearly defined need and does the project take into account preservation of the environment? There is a clearly defined need for the renewal of this TPDES Permit to allow the continued operation of the domestic wastewater treatment facility. This facility serves the needs of all residents living within the Town of Millers Cove. All guidelines required by TCEQ to protect the environment are being followed, thus minimal disruption of the environment is expected.

Is the project likely to produce any significant adverse effects on the environment? No. The renewal of this permit will not authorize an increase in the number gallons of treated wastewater that can be discharged into the environment. This facility is in good operational condition. Before being discharged, the water passes through particulate filters and is then piped to a sedimentation pond located at this facility.

Do the anticipated accomplishments of the project justify the disruption to the environment? Yes. The renewal of this permit will allow the continued operation of this facility, which directly serves the needs of all citizens living within the City of Como. The disruption of the environment is minimal compared to the accomplishments.

STAFF ASSESSMENT OF ENVIRONMENTAL IMPACT: The permit renewal will not create any significant detrimental impact to the environment, as determined by TCEQ.

RECOMMENDED COMMENT: Staff recommends support of this permit renewal application by the Town of Millers Cove, TX.

Page 55 of 72

ARK-TEX COUNCIL OF GOVERNMENTS APPLICATION / PROJECT STAFF REVIEW FOR ENVIRONMENTAL ASSESSMENT

Project SAI No: N/A Date Received: 12-14-20 Staff Assignment: Paul Prange

Applicant: Turner Industries Group, LLC

Project Description: Turner Industries Group, LLC has applied to the Texas Commission on Environmental Quality (TCEQ) to renew Texas Pollutant Discharge Elimination System (TPDES) Permit No. WQ0000300000, to authorize the discharge of treated wastewater at a volume not to exceed a daily average flow of 800,000 gallons per day. The facility is located at 1200 Southwest 19th Street, in the northwest quadrant as defined by the intersection of FM 137 and the Missouri Pacific Railroad, approximately 0.6 miles north of Loop 286 and one mile southwest of the intersection of FM 137 and US Highway 82 in the City of Paris, Lamar County, Texas. Discharge route is to an unnamed tributary; to SCS Reservoir; to an unnamed tributary; to Cottonwood Branch; to Auds Creek; to N. Sulphur R

PROJECT/EA REVIEW:

Area to be served: Paris, Lamar County, Texas.

Does the project comply or furnish reasonable assurances of compliance with applicable federal, state, and local laws, regulations, and ordinances? Yes. The TCEQ executive director has determined that the application is administratively complete and will conduct a technical review of the application.

Is the project consistent with state, area wide, and/or local planning or does it contribute toward goals or objectives identified at one or more of governmental levels? Yes. This permit application meets all statutory and regulatory requirements.

Has this project been coordinated through the Texas Commission on Environmental Quality? Yes, coordination is in progress.

Does the project address a clearly defined need and does the project take into account preservation of the environment? There is a clearly defined need for the renewal of this TPDES Permit to allow the continued operation of this facility. This facility fabricates steel pipe fittings in the City of Paris, Lamar County, Texas. All guidelines required by TCEQ to protect the environment are being followed, thus minimal disruption of the environment is expected.

Is the project likely to produce any significant adverse effects on the environment? No. The renewal of this permit will not authorize an increase in the number gallons of treated wastewater and storm water that can be discharged into the environment. This facility is in good operational condition. Before being discharged, the water passes through particulate filters and is then piped to a sedimentation pond located at this facility.

Do the anticipated accomplishments of the project justify the disruption to the environment? Yes. The renewal of this permit will allow the continued operation of this facility, which provides employment for citizens living in or around the City of Paris. The disruption of the environment is minimal compared to the accomplishments.

STAFF ASSESSMENT OF ENVIRONMENTAL IMPACT: The permit renewal will not create any significant detrimental impact to the environment, as determined by TCEQ.

RECOMMENDED COMMENT: Staff recommends support of this permit renewal application by Turner Industries Group, LLC.

Page 56 of 72

ARK-TEX COUNCIL OF GOVERNMENTS APPLICATION / PROJECT STAFF REVIEW FOR ENVIRONMENTAL ASSESSMENT

Project SAI No: N/A Date Received: 12-07-20 Staff Assignment: Paul Prange

Applicant: The City of New Boston, Texas

Project Description: The City of New Boston has applied to the Texas Commission on Environmental Quality (TCEQ) to amend Texas Pollutant Discharge Elimination System (TPDES) Permit No. WQ0010482001, to authorize adding an equalization basin. The domestic wastewater treatment facility is located at 725 State Highway 8 New Boston in Bowie County, Texas. Discharge route is from the plant site to an unnamed tributary of Big Creek; thence to Big Creek; thence to Wright Patman Lake.

PROJECT/EA REVIEW:

Area to be served: New Boston, Bowie County, Texas.

Does the project comply or furnish reasonable assurances of compliance with applicable federal, state, and local laws, regulations, and ordinances? Yes. The TCEQ executive director has determined that the application is administratively complete, completed a technical review of the application and prepared a draft permit.

Is the project consistent with state, area wide, and/or local planning or does it contribute toward goals or objectives identified at one or more of governmental levels? Yes. This permit application meets all statutory and regulatory requirements.

Has this project been coordinated through the Texas Commission on Environmental Quality? Yes, coordination is in progress.

Does the project address a clearly defined need and does the project take into account preservation of the environment? There is a clearly defined need for the amendment of this TPDES Permit to allow the continued operation of the domestic wastewater treatment facility. This facility serves the needs of the entire population of the City of New Boston. All guidelines required by TCEQ to protect the environment are being followed, thus minimal disruption of the environment is expected.

Is the project likely to produce any significant adverse effects on the environment? No. The amendment of this permit will not authorize an increase in the number gallons of treated wastewater that can be discharged into the environment. This facility is in good operational condition. Before being discharged, the water passes through particulate filters and is then piped to sedimentation ponds located at this facility.

Do the anticipated accomplishments of the project justify the disruption to the environment? Yes. The amendment of this permit will allow the continued operation of this facility, which directly serves the needs of all citizens living within the City of New Boston. The disruption of the environment is minimal compared to the accomplishments.

STAFF ASSESSMENT OF ENVIRONMENTAL IMPACT: The permit amendment will not create any significant detrimental impact to the environment, as determined by TCEQ.

RECOMMENDED COMMENT: Staff recommends support of this permit amendment application by the City of New Boston, TX.

Page 57 of 72

BRIEFING PAPER

ITEM 11:

Review and consider approval for the ATCOG Executive Director to submit an application for FY21 State Homeland Security Program grant funds through the Office of the Governor Homeland Security Grant Division.

BACKGROUND:

The State requires that each applicant submit a resolution with the application for funding signifying that the applicant’s governing body approves of the agency applying for the funding and is willing to abide by the grant requirements.

DISCUSSION:

ATCOG is applying for funding in the amount of $76,000 for the ATCOG Regional Law Enforcement Terrorism Prevention Training project. This project will cover a 12 month period. Budget items include $76,000 in instructor fees to host training for law enforcement officers in the ATCOG region. Potential training courses to be offered include: Basic SWAT, Police Response to Active Shooters, Supervising Patrol of Critical Incidents, Advance Response Police Officer, MACTAC Instructor Certification, and Scenario-Based Tactical Operations.

This project will provide training services related to prevention, protection, mitigation, response and recovery from terrorist activities in our nine-county region. This regional training project is scalable, and will only be funded if the ATCOG region does not meet the 25% LETPA requirement. This requirement designates 25% of the total regional allocation to Law Enforcement Terrorism Prevention Activities.

RECOMMENDATION:

ATCOG staff recommend approval.

Page 58 of 72 RESOLUTION NO. AEC21-04

RESOLUTION OF THE ARK-TEX COUNCIL OF GOVERNMENTS FOR THE ATCOG EXECUTIVE DIRECTOR TO SUBMIT AN APPLICATION FOR FY21 STATE HOMELAND SECURITY PROGRAM GRANT FUNDS THROUGH THE OFFICE OF THE GOVERNOR HOMELAND SECURITY GRANT DIVISION.

WHEREAS, the ATCOG Executive Committee finds it in the best interest of the citizens of the ATCOG Region, that the ATCOG Regional Law Enforcement Terrorism Prevention Training project be operated from September 1, 2021 through August 31, 2022;

WHEREAS, the ATCOG Executive Committee agrees to provide matching funds for the said project as required by the Office of the Governor if applicable;

WHEREAS, the ATCOG Executive Committee agrees that in the event of loss or misuse of the Office of the Governor funds, ATCOG Executive Committee assures that the funds will be returned to the Office of the Governor in full;

WHEREAS, the ATCOG Executive Committee designates the Executive Director as the grantee’s authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on the behalf of the applicant agency.

NOW, THEREFORE BE IT RESOLVED BY THE ARK-TEX COUNCIL OF GOVERNMENTS:

Section 1 - That the ATCOG Executive Committee approves submission of the grant application for the ATCOG Regional Law Enforcement Training project to the Office of the Governor.

REVIEWED THIS 28th DAY of JANUARY, 2021.

______L.D. Williamson, President Ark-Tex Council of Governments ATTEST:

______

Page 59 of 72 BRIEFING PAPER

ITEM 11:

Review and consider approval for the ATCOG Executive Director to submit an application for FY21 State Homeland Security Program grant funds through the Office of the Governor Homeland Security Grant Division.

BACKGROUND:

The State requires that each applicant submit a resolution with the application for funding signifying that the applicant’s governing body approves of the agency applying for the funding and is willing to abide by the grant requirements.

DISCUSSION:

ATCOG is applying for funding in the amount of $88,000 for the ATCOG Planning, Training and Exercises project. This project will cover a 12-month period. Budget items include $37,133 in salaries for 2 positions (Homeland Security Coordinator and Finance Specialist), employee benefits, office rent, postage, copying expenses, office telephone and ATCOG indirect expenses as well as travel for training and State/Regional meetings, and annual contracts for regional support (regional mass notification system, WebEOC, and EOC support equipment).

This project will provide planning, training and exercise services related to prevention, protection, mitigation, response and recovery from terrorist activities for the nine-county region. Regional plans to be completed include the Threat and Hazard Identification and Reporting Assessment (THIRA), Implementation Plan and State Preparedness Report. Trainings to be conducted include ICS courses, communications course, active shooter courses, as well as other TDEM-approved courses as needed and requested from the jurisdictions relating to terrorism response. ATCOG will assist with coordinating annual communication exercises in each jurisdiction as well as a regional preparedness conference, which includes a regional exercise and many hours of training relating to preparing for terrorism. ATCOG will support & assist in other terrorism related exercises held by other agencies such as Red River Army Depot, the Northeast Texas Regional Advisory Council & other local jurisdictions. ATCOG will also serve on the Steering Committee for the Northeast Texas Preparedness Coalition which meets bimonthly to address gaps in the region & is comprised of many different agencies and disciplines.

RECOMMENDATION:

ATCOG staff recommend approval.

Page 60 of 72 RESOLUTION NO. AEC21-05

RESOLUTION OF THE ARK-TEX COUNCIL OF GOVERNMENTS FOR THE ATCOG EXECUTIVE DIRECTOR TO SUBMIT AN APPLICATION FOR FY20 STATE HOMELAND SECURITY PROGRAM GRANT FUNDS THROUGH THE OFFICE OF THE GOVERNOR HOMELAND SECURITY GRANT DIVISION.

WHEREAS, the ATCOG Executive Committee finds it in the best interest of the citizens of the ATCOG Region, that the ATCOG Planning, Training, and Exercises project be operated from September 1, 2021 through August 31, 2022;

WHEREAS, the ATCOG Executive Committee agrees to provide matching funds for the said project as required by the Office of the Governor if applicable;

WHEREAS, the ATCOG Executive Committee agrees that in the event of loss or misuse of the Office of the Governor funds, ATCOG Executive Committee assures that the funds will be returned to the Office of the Governor in full;

WHEREAS, the ATCOG Executive Committee designates the Executive Director as the grantee’s authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on the behalf of the applicant agency.

NOW, THEREFORE BE IT RESOLVED BY THE ARK-TEX COUNCIL OF GOVERNMENTS:

Section 1 - That the ATCOG Executive Committee approves submission of the grant application for the ATCOG Planning, Training, and Exercises project to the Office of the Governor.

REVIEWED THIS 28th DAY OF JANUARY, 2021.

______L.D. Williamson, President Ark-Tex Council of Governments ATTEST:

______

Page 61 of 72 BRIEFING PAPER

ITEM 12:

Review and consider approval of the Ark-Tex Council of Governments’ (ATCOG) Threat and Hazard Identification and Risk Assessment (THIRA), State Preparedness Report (SPR), and the Homeland Security Implementation Plan for 2021.

BACKGROUND:

The State requires that each Council of Governments revise and submit their THIRA, SPR and Regional Implementation Plan annually. The three documents are all interrelated and provide an overview of the threats, risks, and resources in the ATCOG region. These documents ensure that ATCOG is fully integrated into the State of Texas Homeland Security Strategic Plan and has identified resources necessary to achieve homeland security preparedness goals for fiscal year 2021.

DISCUSSION:

These documents do not replace any existing Regional Plans, Mutual Aid Agreements or strategies. Rather, it incorporates those existing plans, agreements and strategies. Also, this plan does not preclude the use or activation of any existing plans or agreements that an individual county may have with an entity that is outside the boundaries of the ATCOG.

RECOMMENDATION:

The Homeland Security Advisory Committee approved the plan on December 17, 2020, and recommends approval.

Page 62 of 72 RESOLUTION NO. AEC21-06

RESOLUTION OF THE ARK-TEX COUNCIL OF GOVERNMENTS WITH REVIEW, APPROVAL AND ADOPTION OF THE ARK-TEX COUNCIL OF GOVERNMENTS HOMELAND SECURITY THREAT AND HAZARD IDENTIFICATION RISK ASSESSMENT, STATE PREPAREDNESS REPORT AND IMPLEMENTATION PLAN FOR 2021.

WHEREAS, these documents align with and support the intent of the general homeland security strategy for the State established by the Governor in the Texas Homeland Security Strategic Plan. These documents are for fiscal year 2021, and mirrors the guidelines and goals of the Texas Homeland Security Strategic Plan.

WHEREAS, these documents ensure that the Ark-Tex Council of Governments is fully integrated into the State of Texas Homeland Security Strategic Plan, and has identified the resources necessary to achieve homeland security preparedness goals for fiscal year 2021.

WHEREAS, these documents do not replace any existing Regional Plans, Mutual Aid Agreements or strategies. Rather, they incorporate those existing plans, agreements and strategies. Also, these documents do not preclude the use or activation of any existing plans or agreements that an individual county may have with an entity that is outside the boundaries of the ATCOG.

NOW, THEREFORE BE IT RESOLVED BY THE ARK-TEX COUNCIL OF GOVERNMENTS:

Section 1 - That the purpose of the Ark-Tex Council of Governments Threat and Hazard Identification and Risk Assessment, State Preparedness Report and Implementation Plan is to set forth our homeland security preparedness and identify time, funds, equipment, organization, planning, training, and exercises required to implement the plan.

Section 2 - That the above mentioned documents are representative of the entire region.

REVIEWED AND ADOPTED THIS 28th DAY OF JANUARY, 2021.

______L.D. Williamson, President Ark-Tex Council of Governments ATTEST:

______

Page 63 of 72 BRIEFING PAPER

ITEM 13: Review and consider approval, in the form of a Resolution, of the purchase of consulting services to complete the Regionally Coordinated Public Transportation - Human Services Coordination Plan (RCTP) 5-year update. Alliance Transportation Group, Inc. (ATG).

BACKGROUND Proposed scope of work for providing assistance, to ATCOG for the development of Ark-Tex Council of Governments (ATCOG)’s Regionally Coordinated Public Transportation - Human Services Coordination Plan (RCTP) 5-year update. The RCTP covers the counties of Bowie, Cass, Delta, Franklin, Hopkins, Lamar, Morris, Red River and Titus Counties. The purpose of the Section 5310 Program (RCTP) is to enhance mobility for seniors and persons with disabilities. Section 5310 funding goes toward programs that serve the special needs of transit-dependent populations beyond traditional public transportation services and Americans with Disabilities Act (ADA) complementary paratransit services.

DISCUSSION ATCOG is partnering with ATG and communities in the development of the 2022 RCTP to ensure that the transportation systems in the Texas communities are effectively serving the Priority Populations, as well as to meet the requirements of the Federal Transportation Authority’s (FTA) rules regarding development of a coordinated transportation plan in order to receive a variety of funds from FTA. The RCTP will be developed based on the guidance from Texas Department of Transportation (TxDOT). The total cost for this project is $45,000. These tasks will include collect data; analyze data; develop a public outreach plan (including in person and virtual outreach – ATG will develop online tools for ATCOG use); identify service overlaps and gaps; compile other required elements; and identify opportunities for human services transportation coordination

RECOMMENDATION In adherence to ATCOG Procurement Policy, staff requests approval.

Page 64 of 72 RESOLUTION NO. AEC21-07

RESOLUTION OF EXECUTIVE COMMITTEE OF ARK-TEX COUNCIL OF GOVERNMENT APPROVING THE PURCHASE OF CONSULTING SERVICES.

WHEREAS, the Ark-Tex Council of Governments (ATCOG) approved the ATCOG Procurement Policy and Procedure Manual on December 14, 2017; and

WHEREAS, ATCOG Procurement Policy and Procedure Manual states ATCOG Board approval is required for all purchases of $50,000 and above; and

WHEREAS, the Transportation Program needs to purchase consulting services for the purpose of completing the Regional Coordinated Transportation Planning Project; and

WHEREAS, the funding for the purchase is available through Federal Section 5310- Rural Area Federal Formula Program.

NOW, THEREFORE, BE IT RESOLVED BY THE EXECUTIVE COMMITTEE OF THE ARK- TEX COUNCIL OF GOVERNMENTS:

Section 1 That the Board approves the purchase of consulting services to complete the Regionally Coordinated Public Transportation - Human Services Coordination Plan (RCTP) 5-year update.

Section 2 That the Executive Director, Chris Brown, has full signature authority to act on behalf of the ATCOG Board relating to the aforementioned purchase.

Section 3 That this resolution is approved by majority vote in accordance with the bylaws of Ark-Tex Council of Governments and applicable law, and shall be in effect immediately upon its adoption.

SIGNED AND APPROVED THIS 28th DAY OF JANUARY, 2021.

______L. D. Williamson, President Ark-Tex Council of Governments ATTEST:

______

Page 65 of 72 BRIEFING PAPER

ITEM 14:

Review and consider authorizing the Executive Director, as the ATCOG Authorized Official, to submit an application to the Office of the Governor, Criminal Justice Division, for a grant to provide Regional Law Enforcement Training in the Ark-Tex Council of Governments Region for FY2022 and FY2023.

BACKGROUND:

The Regional Law Enforcement Training Project provides required TCOLE certified training for peace officers (currently through a contract with Kilgore College/East Texas Police Academy). The project also provides funds for ATCOG to arrange/host specialized instructors/courses that are brought into the ATCOG region.

DISCUSSION:

The proposed budget includes an allocated amount for training through a TCOLE accredited police academy, and a separate amount for other specialized instructors/courses arranged/hosted by ATCOG.

Requesting (2 yr.) total of $154,267.00

Would include: Approximately $73,000.00 for contracted police academy training funds Approximately $5,600.00 for specialized instructors/courses to be hosted

RECOMMENDATION:

The staff recommends approval of authorization for the Executive Director, as the Authorized Official, to submit the application for Regional Law Enforcement Training to the Office of the Governor, Criminal Justice Division.

Page 66 of 72 RESOLUTION NO. AEC21-08

RESOLUTION OF THE ARK-TEX COUNCIL OF GOVERNMENTS APPROVING THE SUBMISSION OF AN APPLICATION TO THE OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION, FOR A GRANT TO PROVIDE REGIONAL LAW ENFORCEMENT TRAINING FOR BOWIE, CASS, DELTA, FRANKLIN, HOPKINS, LAMAR, MORRIS, RED RIVER, AND TITUS COUNTIES IN TEXAS. THIS RESOLUTION IS EFFECTIVE FOR FY2022 & FY2023.

WHEREAS, the rules and regulations of the Office of the Governor, Criminal Justice Division, require that this application be reviewed and approved by the Ark-Tex Council of Governments Executive Committee; and

WHEREAS, the Ark-Tex Council of Governments finds it in the best interest of the citizens of the Region that the Regional Law Enforcement Training Project be operated for FY2022 & FY2023.

NOW, THEREFORE BE IT RESOLVED BY THE ARK-TEX COUNCIL OF GOVERNMENTS:

Section 1 - That the Executive Committee recognizes the Executive Director as the Authorized Official, and he has been given the power to apply for, accept, reject, alter, or terminate a grant with the Office of the Governor, Criminal Justice Division; for a grant to provide the Regional Law Enforcement Training for Bowie, Cass, Delta, Franklin, Hopkins, Lamar, Morris, Red River, and Titus Counties in Texas. This grant project has been reviewed by the Executive Committee and is listed as a priority in the Regional Strategic Plan, and is approved for submission to the Office of the Governor, Criminal Justice Division.

Section 2 - That the above mentioned services are desirable and urgently needed for the public safety and welfare.

Section 3 - That the Executive Committee agrees that, in the event of loss or misuse of funds, that the funds will be returned to the Office of the Governor, Criminal Justice Division.

REVIEWED AND APPROVED THIS 28th DAY OF JANUARY, 2021

______L.D. Williamson, President Ark-Tex Council of Governments ATTEST:

______

Page 67 of 72 BRIEFING PAPER

ITEM 14:

Review and consider authorizing the Executive Director, as the ATCOG Authorized Official, to submit an application to the Office of the Governor, Criminal Justice Division, for the Purchase of Juvenile Justice Services Project for FY 2022.

BACKGROUND:

The Purchase of Juvenile Justice Services Project provides necessary funds to allow county juvenile probation departments in the ATCOG nine-county region to purchase quality services for juveniles that have been referred to them. Services to be purchased include psychological and psychiatric evaluations, as well as professional therapy and mental health counseling services, anger management, and juvenile sex offender counseling/treatment.

DISCUSSION:

Upon approval, ATCOG will be applying for a total of $55,000 for this project.

Proposed Contractual Services will include an approximate total of: $40,000 for Juvenile Justice Services

RECOMMENDATION:

The staff recommends approval of authorization for the Executive Director, as the Authorized Official, to submit the application for the Purchase of Juvenile Justice Services.

Page 68 of 72 RESOLUTION NO. AEC21-09

RESOLUTION OF THE ARK-TEX COUNCIL OF GOVERNMENTS APPROVING THE SUBMISSION OF AN APPLICATION TO THE OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION, FOR A GRANT TO PROVIDE THE PURCHASE OF JUVENILE JUSTICE SERVICES FOR BOWIE, CASS, DELTA, FRANKLIN, HOPKINS, LAMAR, MORRIS, RED RIVER, AND TITUS COUNTIES IN TEXAS. THIS RESOLUTION IS EFFECTIVE FOR FY 2022.

WHEREAS, the rules and regulations of the Texas Criminal Justice Division require that this application be reviewed and approved by the Ark-Tex Council of Governments Executive Committee; and

WHEREAS, the Ark-Tex Council of Governments finds it in the best interest of the citizens of the Region that the Purchase of Juvenile Justice Services Project be operated for FY 2022.

NOW, THEREFORE BE IT RESOLVED BY THE ARK-TEX COUNCIL OF GOVERNMENTS:

Section 1 - That the Executive Committee recognizes the Executive Director as the Authorized Official, and he has been given the power to apply for, accept, reject, alter, or terminate a grant with the Office of the Governor, Criminal Justice Division; for a grant to provide the Purchase of Juvenile Justice Services for Bowie, Cass, Delta, Franklin, Hopkins, Lamar, Morris, Red River, and Titus Counties in Texas. This grant project has been reviewed by the Executive Committee and is listed as a priority in the Regional Strategic Plan, and is approved for submission to the Office of the Governor, Criminal Justice Division.

Section 2 - That the above mentioned improvements are desirable and urgently needed for the public safety and welfare.

Section 3 - That the Executive Committee agrees that, in the event of loss or misuse of funds, that funds will be returned to the Office of the Governor, Criminal Justice Division.

REVIEWED AND APPROVED THIS 28th DAY OF JANUARY, 2021.

______L.D. Williamson, President Ark-Tex Council of Governments ATTEST:

______

Page 69 of 72 Ark-Tex Council of Governments Continuity Plan and Policy Relating to COVID-19

Ark-Tex Council of Governments (ATCOG) highly values the physical and mental wellness of its staff and has developed the following policies with the intent of minimizing both risk and hardship during the current community COVID-19 crisis. These policies depart from ATCOG’s normal standards given the community health harms of COVID-19. In this initial period of uncertainty, attempted containment, and social distancing, we have attempted to relieve staff concerns about potential COVID-19 burdens. These are “emergency” standards and are only in place on a temporary basis and will be reassessed regularly as COVID-19 runs its course. During unexpected or extraordinary circumstances, such as a pandemic or other disaster declaration, employees may continue to charge salaries and benefits to their programs, consistent with ATCOG’s regular policy of paying salaries and benefits, during interruption of operations or services when deemed allowable by the program’s funding sources.

Telecommuting: For all policies below, staff who are telecommuting for any reason will be expected to be reachable by all normal means of communication and be as available as you would be if working in the office. Staff will be expected to make arrangements as necessary with their supervisor and/or the IT manager to meet telecommuting needs.

Office-wide: Considerations for office-wide telecommuting will be made on an office-by-office basis and staff will be notified if there is a determination that all staff within given offices should work from home. Factors that will be considered in making these determinations include guidance from the CDC/WHO, the local health department, practices of other organizations, the extent social distancing measures being implemented within a given jurisdiction and more. Determinations regarding office-wide telecommuting will be made by the Executive Director and will be re-evaluated on a weekly basis. Employees whose job functions do not allow for telecommuting must follow CDC guidelines for safety purposes.

Immunocompromised/Underlying Health Conditions/and/or Over 60 Years of Age: Staff who are immunocompromised or have an underlying health condition that may put them at increased risk for contracting the virus or affect their prognosis should they become infected and people over the age of 60 who desire to work from home, even in absence of an office-wide telecommuting policy, may do so provided they alert their supervisor and make appropriate arrangements. Employees whose daily job functions do not allow for telecommuting may use leave.

Working from Home While Sick (Non-COVID-19): In consideration of others, staff who are sick are required to stay home (particularly if you have a cough, fever, or shortness of breath). If you are not feeling well but able to work, you should alert your supervisor and work from home. If you are too sick to work or prefer to take time to recover and rest, you should take leave and request through the usual channels (EWS). You may combine leave and working from home through the course of your non-COVID-19 sickness, but please ensure you keep your supervisor in the loop. Staff should remain at home until they are non-symptomatic and fever free for at least one day. Employees whose daily job functions do not allow for telecommuting may use leave.

Page 70 of 72 Working from Home if There Has been Contact with Someone Diagnosed with COVID-19 or Experiencing COVID-19 Symptoms: If you have had direct contact with someone who has been diagnosed with COVID- 19 or is experiencing COVID-19 symptoms, you should self-quarantine in accordance with CDC guidance.

COVID-19 Staff Diagnosis: If staff have been diagnosed with COVID-19, they will be required to follow the CDC recommendations for self-quarantine. Employees may use leave in accordance with this policy.

Travel: Like telecommuting, mandated travel bans will be made on an office-wide basis considering the same factors. In the absence of a ban, however, staff should consult with his or her supervisor regarding travel for work if they feel uncomfortable with their COVID-19 risk exposure. If staff have current travel plans related to work that need to be cancelled, he or she should work with his or her supervisor and the finance department to attempt to recoup costs. Though highly discouraged, if staff travel internationally for personal reasons, please alert Human Resources.

Sick leave: ATCOG was legally required to provide employees with leaves of absence under the two leave laws Congress passed in March 2020 as part of the Families First Coronavirus Response Act (FFCRA). Since April 1, both of these laws, the Emergency Paid Sick Leave Act (EPSLA) and the Emergency Family and Medical Leave Expansion Act (EFMLEA), have provided employees with paid and job-protected leaves of absence for qualifying COVID-19-related reasons. The FFCRA’s paid sick leave and expanded family and medical leave requirements expired on Dec. 31, 2020. The Consolidated Appropriations Act (CAA), 2021, extended employer tax credits for paid sick leave and expanded family and medical leave voluntarily provided to employees until March 31, 2021. However, the CAA did not extend employees’ entitlement to FFCRA leave beyond Dec. 31, 2020, meaning employers are no longer legally required to provide such leave. Accordingly, although no longer required by law to do so, employers may voluntarily decide to allow their eligible employees to ask for and receive leave benefits under either or both the EPSLA or the EFMLEA and take the available tax credits.

Although ATCOG does not qualify for the tax credits, effective January 1, 2021, ATCOG will extend the Emergency Paid Sick Leave Act (EPSLA) leave benefit through March 31, 2021, for all ATCOG employees as follows:

• Two weeks (up to 80 hours) of paid sick leave at the employee’s regular rate of pay where the employee is unable to work because the employee is quarantined (pursuant to Federal, State, or local government order or advice of a health care provider), and/or experiencing COVID-19 symptoms and seeking a medical diagnosis; or

• Two weeks (up to 80 hours) of paid sick leave at two-thirds the employee’s regular rate of pay because the employee is unable to work because of a bona fide need to care for an individual subject to quarantine (pursuant to Federal, State, or local government order or advice of a health care provider), or to care for a child (under 18 years of age) whose school or child care provider is closed or unavailable for reasons related to COVID-19, and/or the employee is experiencing a substantially similar condition as specified by the Secretary of Health and Human Services, in consultation with the Secretaries of the Treasury and Labor.

Effective January 1, 2021, ATCOG will not extend the Emergency Family and Medical Leave Expansion Act (EFMLEA) leave benefit, which included the following:

Page 71 of 72

• Up to an additional 10 weeks of paid expanded family and medical leave at two-thirds the employee’s regular rate of pay where an employee, who has been employed for at least 30 calendar days, is unable to work due to a bona fide need for leave to care for a child whose school or childcare provider is closed or unavailable for reasons related to COVID-19.

Eligible Employees: All employees are eligible for a maximum of 80 accumulative hours of paid sick time (EPLSA leave) for specified reasons related to COVID-19 for the period of April 1, 2020, through March 31, 2021..

Qualifying Reasons for Leave: Under the EPSLA, an employee qualifies for paid sick time if the employee is unable to work (or unable to telework) due to a need for leave because the employee:

1. is subject to a Federal, State, or local quarantine or isolation order related to COVID-19; 2. has been advised by a health care provider to self-quarantine related to COVID-19; 3. is experiencing COVID-19 symptoms and is seeking a medical diagnosis; 4. is caring for an individual subject to an order described in (1) or self-quarantine as described in (2); 5. is caring for a child whose school or place of care is closed (or child care provider is unavailable) for reasons related to COVID-19; or 6. is experiencing any other substantially-similar condition specified by the Secretary of Health and Human Services, in consultation with the Secretaries of Labor and Treasury.

While we understand that there may be some circumstance where alternative care cannot be arranged, staff should make their best efforts to secure care in event of school closures. If an employee has accrued sick leave, annual leave, comp time, or personal days at the time the EPSLA leave commences, the employee may use that time to make up the difference in salary not covered by the EPSLA. A personal day may be split, rather than using it in its entirety, while receiving pay in accordance with the EPSLA.

These policies are subject to change as the circumstances surrounding COVID-19 evolves. ATCOG will continue to comply with all applicable laws regardless of internal policy changes. The most current CDC guidance will be followed at all times.

Page 72 of 72